072815CompleteAgenda-BOOKMARK SPECIAL CITY COUNCIL WORKSESSION
RICHFIELD MUNICIPAL CENTER, BARTHOLOMEW ROOM
JULY 28, 2015
5:00 PM
Call to order
1. Discussion regarding a mid-year goals review. (Council Memo No. 67)
Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least
96 hours in advance to the City Clerk at 612-861-9738.
REGULAR CITY COUNCIL MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
JULY 28, 2015
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments
are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address
the Council must have registered prior to the meeting.
Pledge of Allegiance
Approval of the minutes of the (1) Special City Council Meeting of July 14, 2015; (2) Special City Council Worksession of
July 14, 2015; and (3) Regular City Council Meeting of July 14, 2015.
COUNCIL DISCUSSION
1. Hats Off to Hometown Hits
AGENDA APPROVAL
2. Approval of the agenda.
3. Consent Calendar contains several separate items,which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended actions
have also been approved. No further Council action on these items is necessary. However, any Council
Member may request that an item be removed from the Consent Calendar and placed on the regular
agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for
approval.
A. Consideration of the approval of a first reading of an ordinance changing Sunday hours of alcohol service
from 10:00 a.m. to 8:00 a.m.
Staff Report No. 112
B. Consideration of the approval of the following related to the Taft Lake/Legion Lake Water Quality
Improvement Project:
1. Accept the bid minutes/tabulation and award contract to Minnesota Utilities and Excavation, LLC for
$813,440 for final project phases.
2. Authorize the City Manager to approve contract changes under$100,000 without further City Council
authorization.
Staff Report No. 113
4. Consideration of items, if any, removed from Consent Calendar
CITY MANAGER'S REPORT
5. City Manager's Report
CLAIMS AND PAYROLLS
6. Claims and payrolls
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments
are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address
the Council must have registered prior to the meeting.
7. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
July 23, 2015
Council Memorandum No. 67
The Honorable Mayor
and
Members of the City Council
Subject: Mid-year Goals Review
(Worksession Agenda Item No. 1)
Council Members:
A mid-year City Council/Staff goals' review session is scheduled for 5:00 p.m. on July
28, 2015. The purpose of the session is to review the status of the current year's goals
and discuss any concerns, questions and issues related to these goals.
Attached is a 2015/2016 Goals Worksheet, which is used by staff to track the status of
the current year's goals and accompanying action steps. The ten goals and action
steps were identified by City Council and staff during the March 3rd goal-setting
process. Please bring this worksheet to the July 28 work session.
2R ctf y submitted,
S . AD.
evic
City Manager
SLD:pd
Attachment
Email: Assistant City Manager
Department Directors
City of Richfield Goals
2015/2016
1.Assess&continue to develop opportunities for environmental sustainability
.Action Steps Assigned to Deadline Status
Continuing to follow the discussions and be involved in
the development of the Regional Water Supply Master
Plan. Met Council has changed their message from
a. Regional Water Supply Public Works&Elected On-going moving to surface water to conservation and recharge
which is consistent with the City viewpoint.Comments
due regarding draft Master Water Supply Plan August
21,2015.
Executive&Rec
b. Improve yard waste disposal options
Services(also LWV)
Executive&Rec A joint meeting with City Council and the Community
c. Organized garbage collection TBD Services Commission was held on June 23 to begin
Services(also LWV) planning.
A joint meeting with City Council and the Community
d. Push to the Curb Day Recreation Services TBD Services Commission was held on June 23 to begin
planning.
CC&staff to participate on the Noise Oversight
e. Airport noise oversight/RNAV Executive&Elected On-Going Committee.The next generation arrival procedure
implementation (STARS)will be implemented this summer.No date yet
for departures(RNAV).
f. Wind/Alternative Energy sources As opportunities
arise
EV Fleet enhancement Public Works&Elected As opportunities Becoming familiar with the benefits and how EV Fleet
g' arise might work in the City.
h. Program to retro-fill 1950 housing to Community As opportunities Evaluating house acquisition availability in order to
zero energy Development arise select ideal candidate house.
2.Invest in the identity of Richfield
DeadlineAction Steps Assigned to
Community
a. 1%for public art Development&Public September 2015 Drafting Public Art Policy for Council Consideration this
summer.
Works
Monitor main roadways looking proactively for code
b. Curb appeal engagement process Public Safety&CD Spring of 2015 violations in the EH and Signage area.This is
accomplished by using three current staff and one new
EH Tech position.
EH Tech staff began work on June 18th and is working
c. Sustainable property maintenance Public Safety Spring 2015 24-26 hours weekly doing proactive EH and sign
program enforcement.
Site Plan Review and Public Hearing was held on May
d. Band Shell Rec Services&Edwina TBD 27. An architrect is preparing plans and specification to
bid the project. Bid opening is scheduled on August 17,
2015.
Public Safety-Continue with collaborative projects with
our local and regional partners and enhance our
Community Oriented Policing Projects.
HR&Ambassador Team- Completed Employer
branding initiative which produced a narrative that will
be used for recruitment&retention purposes.
All Depts.& Fire-Established an innovative and ground-breaking
e. Innovate&put Richfield on the map Ambassador Team On-Going wellness program that is being copied throughout the
metro area by other FDs.
Fire-Established a new officer position to facilitate staff
development and prepare individuals for promotion to
all ranks.
Fire-Identified departmental culture in order to
improve firefighter recruitement and hiring. Making
sure new hires will be a good fit for RFD.
The Arts Commission is collecting 12 poems in advance
f. Portland Ave sidewalk art Rec Services&Edwina On-Going of construction.
g. Enhance parks Rec Services&Edwina As opportunities New play equipment for Garfield Park has been
arise completed.
h. Plan for a new community center Rec Services&Edwina As opportunities The Community Services Commission will begin
arise discussing the topic in September,2015.
Executive,Community Held April study session to review Richfield Connect
I. Rename 77th Street Developoment,and On-Going survey results. Council selected a preferred name and
Public Works City Manager has discussed possiblity of extending
name into Edina with Edina's City Mgr.
3.Plan for future financial needs
.Action Steps Assigned to Deadline Status
a. R22 Ice Arena requirement Rec Services&Admin
Services 12/31/2020 This item is still in planning stages.
b. Reserve funds for recurring City costs Administrative Services 10/31/2015 This new financial policy was approved by the City
Council at the June 23,2015 City Council meeting.
c. Enhance tax base for meaningful $13 million AUDI dealership approved;Developer
selected to construct multi-family housing development
development at Cedar Point II.
4.Build a Next Generation transportation system
Deadline.Action Steps Assigned to
Update Annually
a. Sweet Streets financial planning&next Public Works with CIB/CIP and 2016-2020 plan completed.
phase
Budget Approvals
b. Fiber optics for all major road Public Works&Legal& As opportunities 2 empty conduits will be included in the Portland
reconstruction IT arise Avenue and 66th Street Projects.
Public Works& Have had multiple meetings with Hennepin County to
c. Coordinate 66th St.reconstruction Community On-Going make them aware of the opportunties along the
with redevelopment Development corridor.Will pursue oppportunities as they arise and
funding is available.
S.Compete in the economy of the future
Deadline
,Action Steps Assigned to
Staff drafted a Paid Parental Leave policy for Council
a. Workforce for community&City consideration&discussion at mid-year goals'review.
Creating new and innovative ways to reach out to the
diverse community to recruit,and hire qualified
b. Diverse workforce Public Safety On going applicants to match our community demographic.
Police has enhanced their diverse workforce to 15
percent for sworn positions.
1st Step:Evaluate small scale brewery operations:
Currently drafting zoning ordinance to allow for small-
c. Determine if light industrial makes Community scale brewery operations. 2nd step:Continue to
sense Development evaluate additional light industrial uses as part of
Comprehensive Planning process.
d. Create a business accelerator As opportunities
arise
6.Continue to develop a distinct downtown
,Action Steps Assigned to Deadline
Developer requested and was granted amendment to
land-use approvals to remove the affordable housing
component of the project.The City subsequently
requested and was granted an amendment to the Met
Council grant for the same. Developer to begin grant-
Community
a. Next phase at Lakes at Lyndale Development On-Going related quasi-public improvements in the next few
months. Developer to obtain permits for the
construction of the multi-family housing component of
the development by December 12,2015(min.permit
value of$10,000,000). Developer to continue providing
monthly updates to the Council.
Staff has had multiple discussions with the current
Community As opportunities owners of the HUB. They have indicated that they are
b. Redevelop HUB not interested in making any large-scale changes at this
Development arise time. Staff will continue to pursue opportunities as they
arise.
7.Planning for Penn Central's future
Action Steps Assigned to Deadline
Pubic Works& The City has requested that Hennepin County include
a. Plan for Penn Ave road construction Community the reconstruction of Penn Avenue to their funded CIP
Development in 2020.
b. Continue support of Open Streets Recreation On-Going Planning for Open Streets at PennFest is well underway.
Planning Commission Study Session was held in May to
discuss.General consensus was that parking
requirements for businesses in the Penn Avenue
Corridor should be significantly reduced,more similar to
Community Minneapolis'current standards and that outreach
c. Solution for Penn Ave parking Development P
should be conducted with businesses and area
residents,possibly at the Open Streets event. Staff will
conduct outreach to garner feedback from the
businesses and residents over the next several months.
Both Liquor and C.D.are actively looking for potential
d. Buy&relocate Penn Liquor Liquor/Exec/CD On-Going sites.
CD allocated$180,000 in CDBG funds to make
streetscape improvements. Working with Public Works,
14 to 18 new pedestrian-scale lights will be installed
e. Don't forget about Penn Ave On-Going along the corridor between Crosstown and 67th Street.
Additionally,6-8 new benches and all new banners,
with new logos,will be installed throughout the
corridor. This work is scheduled to take place this fall.
f. Designate Penn a historic district for As opportunities
funding arise
S.Improve quality of life for all residents
Action Steps toDeadline
Public Safety is training staff in crisis management and
partnering with local agencies to provide services to
residents in the community. In May 2015 Public Safety
a. Mental and social service connections trained personnel(Officers and Chaplains)as"Train the
Public Safety,Fire&CD On-Going g
for Richfield Trainers"through the Barbara Schnieder Foundation.
We are partnering with Hennepin County on a variety of
initiatives with Adult Protection along with Bloomington
Public Health.
Fire worked very hard to successfully pass the creation
b. Help people stay healthy&stay in their of the Community EMT standard at the legislature.
Fire On-Going They are now working on curriculuum creation and
homes
establishing additional partnerships to implement
C/EMT.
Working with the school district on mentoring
oppurtunities with students and looking at out reach
programs and possibly a Police Athletic League(PAL)for
c. Increase collaboration with schools- more youth opportunities.Met in July with the
more youth opportunities Public Safety On-Going Superintendent and the Assistant Superintendent on
initiatives that the School District and Police can work
on. Will be attending the August 7th,2015 meeting
with the Superintendent and all of the building pricipals
to discuss these initiatives.
d. Apartment rehab Humphrey Institute As opportunities
arise
Creating initiatives with the Business community and
through various organizations to educate residents on
action steps to take to lower the crime rate regarding
our Part I and Part II Crimes.Working with the Richfield
Chamber of Commerce to present quarterly programs
e. Lower crime rate through community Public Safety On-going to the business community on various crime issues that
initiatives
occur that are related to businesses. We have worked
hard to lower the crime rate through community
programs we have. The Part I crime rate has
significantly dropped over the last 2 years. Part 2 has
also dropped.
Use our Joint Community Police Partnership program to
f. Develop more ways to engage new Public Safety On-Going enhance our relationships and engage"New Americans"
immigrants in our community and educate them on services the city
provides.
9.Implement(N.of 66th St.)&design(S.of 66th St.)for East Richfield
Deadline.Action Steps Assigned to
Exec.&Community The State Legislature failed to pass the requested
a. Extend Cedar Point TIF Development Legislative session legislation in this years'session. We will reintroduce the
legislation at next year's session.
The City has secured$12.5M in funding for the design,
acquisition,and construction. Engineering design
b. Move 77th St.underpass forward Exec.&Elected contract to be awarded August 2015.A$10M gap still
remains.Ongoing funding discussions with Henn.C.
Community Works.Design will begin in 2015.
c. Redevelopment plan for East Richfield Community In process of getting quotes to update the previous
Development development plan.
d. Start development of Richfield
Pending development proposal.
Parkway
Developer(Boisclair Corporation)selected to redevelop
the project area with high-density multifamily rental
housing and for-sale townhomes. Public input process
e. 17th Ave./Cedar Point development On-Going and drafting of contract for development will
commence after HRA meeting July 20.Actively market
the area once East Richfield Development Plan is
complete.
f. Acquire airport-impacted properties
Community As opportunities 1 property acquired in June. Developer(Boisclair)to
Development arise acquire remaining properties(13).
10.Continue&explore opportunities to innovate City government to enhance residents'experience
.Action Steps Assigned to Deadline status
This topic will be discussed at the July 28th mid-year
Exec.,Admin.& goals'review.A new commissioner orientation was
a. Enhance City commission experience Elected On-Going conducted by the City Attorney in February. Staff and
City Attorney are also reviewing commission bylaws and
will be proposing recommended revisions.
Staff continue to utilize Richfield Connect for input.
b. Transparency through communication Exec.&Elected Feedback was sought on Cedar Point II redevelopment
proposals.City budget is also posted on budget
transparency tool on website.
c. Create a"Help Wanted"volunteer list Not Undertaken
Yet.
Ongoing innovation teams are working cross-
Staff innovation organizationally to address areas such as technology,
d. Eliminate government silos teams/all Depts. On-Going social media,civic engagement and customer service.
Sent team of 4 to Alliance for Innovation Conference.40
employees participated in employer branding initiative.
e. Increased integration with partners On-Going On-Going
Look at Apps to report environmental health violations
or move to on-line reporting for citizens on low level
crimes. We are currently evaluating this and as part of
f. City apps for residents Public Safety As opportunities our move to a new records management program in
arise 2016 the technology for on-line police reporting will be
feasible. The App development for property
maintenance is being looked into.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Meeting
I!! ' Advisory Board/Commission
Applicant Interviews
July 14, 2015
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 5:45 p.m. in the Babcock Room.
ROLL CALL
MEMBERS PRESENT: Debbie Goettel, Mayor; Pat Elliott, Michael Howard; Edwina Garcia;
and Tom Fitzhenry.
INTERVIEW OF APPLICANTS
The City Council conducted interviews of the following applicants for appointment to City
Advisory Boards and Commissions:
Simon Trautmann
Sara Sadorra
Heather Gibbs
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:15 p.m.
Date Approved: July 28, 2015.
Debbie Goettel
Mayor
Theresa Schyma Steven L. Devich
Deputy City Clerk City Manager
CITY COUNCIL MINUTES
Richfield, Minnesota
I! ' Special City Council Worksession
July 14, 2015
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 6:17 p.m. in the Bartholomew Room.
Council Members Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia; Tom Fitzhenry; and
Present: Michael Howard
Staff Present: Steven L. Devich, City Manager; Kristin Asher, Acting Public Works Director;
Robert Hintgen, Utilities Superintendent; Jeff Pearson, Transportation
Engineer; Pam Dmytrenko, Assistant City Manager/HR Manager; and
Theresa Schyma, Deputy City Clerk.
Item #1 UPDATE REGARDING THE 5-YEAR STREET RECONSTRUCTION PLAN
(COUNCIL MEMO NO. 64)
Acting Public Works Director Asher reviewed the proposed 5-Year Street Reconstruction Plan
including 2016-2020 projects and funding outlook. The 5-Year Plan Capital Projects discussed were:
• Residential Mill & Overlay (2015-2020)
• Portland Avenue Reconstruction (2015-2016)
• 66`h Street Reconstruction (2016-2019)
• 761h Street West (2020+)
o Added to 2016 Mill & Overlay
• 771h Street Underpass (2017)
• Nicollet Avenue Reconstruction (2019)
• 651h Street Central Reconstruction (2020)
• 661h Street Final Design Item
o Emerson Alley
Acting Public Works Director Asher discussed the Portland Avenue Reconstruction including
City Hall access and the traffic control plan for the project.
Council Member Fitzhenry discussed the need for proper signage to help traffic flow.
Council Member Elliott questioned how staff is going to keep residents informed on the 661h
Street Reconstruction project. Certain areas of the project will be more intrusive and residents need
to start being informed soon to help ease the frustration.
Mayor Goettel requested information on the front page of the website as well as information to
be included with water bills.
Acting Public Works Director Asher discussed the Sweet Streets website and newsletter and
mentioned that there would be a future worksession on this project.
Item #2 DISCUSSION REGARDING EMERSON ALLEY (COUNCIL MEMO NO. 64)
Special Worksession Minutes -2- July 14, 2015
Transportation Engineer Pearson presented proposed alley access changes at 66I" Street and
Emerson Avenue. He further discussed background information, safety concerns for pedestrians and
drivers, and informal feedback that has been received from the neighborhood.
Council Member Fitzhenry questioned access for garbage trucks and snow removal.
The City Council consensus was to explore the options and hear more formal feedback from
the neighborhood.
Council Member Elliott stated that they need to find a workable solution and that he would like
to see a cost benefit analysis.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:58 p.m.
Date Approved: July 28, 2015
Debbie Goettel
Mayor
Theresa Schyma Steven L. Devich
Deputy City Clerk City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
e�
Regular Meeting
July 14, 2015
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m. in the Council Chambers.
Council Members Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia; Tom Fitzhenry; and
Present: Michael Howard
Staff Present: Steven L. Devich, City Manager; Jim Topitzhofer, Recreation Services
Director; Jay Henthorne, Public Safety Director; Kristin Asher, Acting
Public Works Director; Pam Dmytrenko, Assistant City Manager/HR
Manager; Melissa Poehlman, City Planner; Mary Tietjen, City Attorney;
and Theresa Schyma, Deputy City Clerk.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Fitzhenry; S/Elliott to approve the minutes of the (1) Special City Council Worksession of
June 15, 2015; (2) Special City Council Closed Executive Session of June 18, 2015; (3) Special
Concurrent City Council & Community Services Commission Worksession of June 23, 2015; and
(4) Regular City Council Meeting of June 23, 2015.
Motion carried 5-0.
Item #1 COUNCIL DISCUSSION
• Hats Off to Hometown Hits
Acting Public Works Director Asher presented a Portland Avenue Reconstruction update,
including detours, timeline, and how residents can find the latest information concerning the
project.
Council Meeting Minutes -2- July 14,2015
Mayor Goettel announced that there was an individual to speak during Open Forum that
was missed.
The City Council consensus was to allow this individual to address the Council.
Linda Nemitz, 7978 Thomas Avenue, discussed her concerns with the potential cluster
housing development at 76th Street and Sheridan Avenue.
Mayor Goettel requested that staff follow-up with Ms. Nemitz to address her concerns.
Council Member Elliott commented on the new play equipment at several parks and
mentioned it is nice to see the youth in the community enjoying the City parks this summer.
Recreation Services Director Topitzhofer announced the August 1 Urban Wildland half
marathon.
Council Member Garcia made several announcements related to upcoming Richfield
events.
The City Council complimented the 4th of July Committee for the wonderfully successful
events that were planned this year.
Public Safety Director Henthorne gave information on how residents can register their
August 4 National Night Out party.
Item #2 COUNCIL APPROVAL OF AGENDA
Mayor Goettel removed Items#7 and 8 from the agenda. She said there was a request
from the Minnesota Department of Transportation to delay the items due to a paperwork issue.
This paperwork issue will not delay the project start date.
M/Garcia, S/Fitzhenry to approve the agenda as amended.
Motion carried 5-0.
Item #3 CONSENT CALENDAR
A. Consideration of the approval of setting a public hearing to be held on August 11, 2015, for
the consideration of the issuance of new On-Sale Wine and 3.2 Percent Malt Liquor
licenses for My Burger Operations, LLC d/b/a My Burger, 6555 Lyndale Avenue South.
Staff Report No. 100
B. Consideration of the approval of a resolution allowing the Richfield Department of Public
Safety to accept funds in the amount of$37,964 from the Minnesota Department of
Commerce Auto Theft Prevention Grant. Staff Report No. 101
RESOLUTION NO. 11093
RESOLUTION AUTHORIZING RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT THE AUTO THEFT PREVENTION GRANT FROM THE
MINNESOTA DEPARTMENT OF COMMERCE FOR $37,964 TO BE USED TO
PURCHASE TWO AUTOMATED LICENSE PLATE READERS
This resolution appears as Resolution No. 11093.
Council Meeting Minutes -3- July 14,2015
C. Consideration of the approval of an agreement to extend an easement as part of a Site
Lease Agreement at 7401 Logan Avenue South between the City of Richfield and T-Mobile
Central LLC (successor-in-interest to APT Minneapolis Inc.). Staff Report No. 102
D. Consideration of the approval of the Encroachment Agreement between the City of
Richfield and the owner of 6253 Penn Avenue allowing the existing building to remain within
the County Auditor's Easement. Staff Report No. 103
E. Consideration of the approval of a two-year Use and Indemnification Agreement between
the City of Richfield and Tom Price for the use of a 4,690 square-foot strip of land along the
edge of Lincoln Field. Staff Report No. 104
F. Consideration of the approval of the purchase of an MT Trackless tractor, with v-plow and
snow blower attachments, from Mac Queen Equipment Inc. in the amount of$119,099.
Staff Report No. 105
G. Consideration of the approval of a resolution authorizing acceptance of a grant from the
U.S. Department of Agriculture in the amount of$2,743.66, and authorizing Recreation
Services Staff to administer the funds in accordance with the attached grant agreement and
terms prescribed by donors to operate the Supplemental Nutrition Assistance Program at
the Richfield Farmers Market. Staff Report No. 106
RESOLUTION NO. 11094
RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF
AGRICULTURE IN THE AMOUNT OF $2,743.66, AND AUTHORIZING RECREATION
SERVICES STAFF TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT
AGREEMENT AND TERMS PRESCRIBED BY DONORS, TO OPERATE THE
SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM AT THE RICHFIELD FARMERS
MARKET
This resolution appears as Resolution No. 11094.
M/Goettel, S/Fitzhenry to approve the Consent Calendar.
Motion carried 5-0.
Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
ITEM #5 PUBLIC HEARING REGARDING RESOLUTIONS FOR A CONDITIONAL USE
PERMIT, VARIANCE AND PRELIMINARY PLAT TO ALLOW CONSTRUCTION
OF A CLUSTER HOUSING DEVELOPMENT CONSISTING OF FIVE
TOWNHOMES AT THE INTERSECTION OF 76TH STREET AND SHERIDAN
AVENUE. STAFF REPORT NO. 107
Council Member Elliott presented Staff Report No. 107.
City Planner Poehlman discussed the history of the site.
M/Fitzhenry, S/Elliott to close the public hearing.
Motion carried 5-0.
Council Meeting Minutes -4- July 14,2015
Mayor Goettel commented on the respectful relationship with the development company and
how they worked with staff and Council to address concerns and make changes to fit the
neighborhood.
Eden Spencer, GHMC representative, discussed the timeline and was available for any
questions regarding the properties.
M/Elliott, S/Goettel that the following resolutions be approved:
RESOLUTION NO. 11095
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT AND VARIANCES
FOR A CLUSTER HOME DEVELOPMENT AT 2517 — 76TH STREET WEST
This resolution appears as Resolution No. 11095.
RESOLUTION NO. 11096
RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR
SHERIDAN VILLAS ADDITION
This resolution appears as Resolution No. 11096.
Motion carried 5-0.
ITEM #6 PUBLIC HEARING REGARDING A RESOLUTION FOR A PRELIMINARY PLAT
OF THE RICHFIELD PROPERTIES LLC ADDITION THAT WILL COMBINE
FOUR PARCELS (1400 - 78TH ST E, 1420 - 78TH ST E, 1500 - 78TH ST E, AND
7711 - 14TH AVE) IN ORDER TO ALLOW CONSTRUCTION OF AN AUDI CAR
DEALERSHIP. STAFF REPORT NO. 108
Council Member Garcia presented Staff Report No. 108.
City Planner Poehlman stated this item was more of a housekeeping issue to get the land
ready and prepared for the new development since the development has already been approved.
David Phillips, architect, gave an update and timeline for the project.
M/Garcia, S/Goettel to close the public hearing.
Motion carried 5-0.
M/Garcia, S/Fitzhenry that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 11097
RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR
RICHFIELD PROPERTIES LLC
Motion carried 5-0. This resolution appears as Resolution No. 11097.
Council Meeting Minutes -5- July 14,2015
ITEM #7 CONSIDERATION OF A RESOLUTION APPROVING A LOCAL ROAD
IMPROVEMENT PROGRAM GRANT AGREEMENT IN THE AMOUNT OF
$2,500,000 FOR THE DESIGN OF THE 77TH STREET EXTENSION AND TRUNK
HIGHWAY 77 CROSSING PROJECT. STAFF REPORT NO. 109
This item was removed from the agenda.
ITEM #8 CONSIDERATION OF A PROPOSAL FOR WSB AND ASSOCIATES, INC. TO
PROVIDE PRELIMINARY AND FINAL DESIGN SERVICES AND
ENVIRONMENTAL DOCUMENTATION FOR THE 77TH STREET EAST
EXTENSION AND TRUNK HIGHWAY 77 CROSSING PROJECT FOR AN
AMOUNT OF $2,165.000. STAFF REPORT NO. 110
This item was removed from the agenda.
ITEM #9 CONSIDERATION OF THE APPOINTMENTS TO CITY ADVISORY
COMMISSIONS. STAFF REPORT NO. 111
Council Member Howard presented Staff Report No. 111.
M/Howard, S/Fitzhenry to appoint the following persons to the City advisory commissions:
HUMAN RIGHTS COMMISSION
Name Term Expires
Simon Trautmann January 31, 2017
ARTS COMMISSION
Name Term Expires
Sara Sadorra January 31, 2017
Heather Gibbs January 31, 2018
Motion carried 5-0.
Item #10 CITY MANAGER'S REPORT
No report.
Item #11 CLAIMS AND PAYROLLS
M/Fitzhenry, S/Elliott that the following claims and payrolls be approved:
U.S. Bank 07/14/15
A/P Checks: 241872-242316 3,578,690.33
Payroll: 111298-111672 $ 621,818.36
TOTAL $ 4,200,508.69
Council Meeting Minutes -6- July 14,2015
Motion carried 5-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council Meeting was adjourned by unanimous consent at 7:44 p.m.
Date Approved: July 28, 2015
Debbie Goettel
Mayor
Theresa Schyma Steven L. Devich
Deputy City Clerk City Manager
AGENDA SECTION: CONSENT CALENDAR
AGENDA ITEM# 3.A.
STAFF REPORT NO. 112
CITY COUNCIL MEETING
7/28/2015
REPORT PREPARED BY: Betsy Osborn, Support Services Manager
DEPARTMENT DIRECTOR REVIEW: Jay Henthorne, Public Safety Director
7/20/2015
OTHER DEPARTMENT REVIEW:
CITY MANAGER REVIEW: Steven L. Devich
7/22/2015
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the approval of a first reading of an ordinance changing Sunday hours of alcohol
service from 10:00 a.m. to 8:00 a.m.
EXECUTIVE SUMMARY:
The City Code currently states that hotels, restaurants and clubs that hold an on-sale intoxicating liquor
license may obtain a Sunday sales license and serve alcoholic beverages between the hours of 10:00
a.m. Sunday and 2:00 a.m. Monday. On May 1, 2015, the Governor signed the Omnibus Liquor Bill that
includes language allowing the sale of intoxicating liquor to begin at 8:00 a.m. on Sundays. The City is not
required to allow Sunday liquor sales at 8:00 a.m. It is optional under State law.
RECOMMENDED ACTION:
By Motion: Approve the first reading of an ordinance allowing for Sunday liquor sales to begin at
8:00 a.m. and schedule a second reading of the ordinance for August 11, 2015.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT
- The City has historically allowed Sunday liquor sales to begin at 10:00 a.m., consistent with State
law.
B. POLICIES (resolutions, ordinances, regulations, statutes, etc):
- The City Code currently allows Sunday liquor sales to start at 10:00 a.m.
- On May 1, 2015, the Omnibus Liquor Bill included language allowing Sunday liquor sales to begin
at 8:00 a.m.
• The City has the authority to regulate liquor sales and hours of operation for liquor establishments
in the City.
- Adopting the earlier time will provide greater flexibility for establishments holding Sunday
licenses.
C. CRITICAL TIMING ISSUES:
There are no critical timing issues.
D. FINANCIAL IMPACT:
There is no financial impact.
E. LEGAL CONSIDERATION:
The City Attorney drafted the ordinance and will be available for questions.
ALTERNATIVE RECOMMENDATION(S):
The Council could leave the City Code as is, which means that those liquor establishments with Sunday
licenses would not be able to serve alcohol until 10:00 a.m. on Sundays.
PRINCIPAL PARTIES EXPECTED AT MEETING:
There are no parties expected at this meeting.
ATTACHMENTS:
Description Type
❑ Sunday 8:00 a.m. Liquor Ordinance Ordinance
BILL NO.
AN ORDINANCE AMENDING SECTION 1202 OF THE CITY CODE
PERTAINING TO SUNDAY LIQUOR SALES
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subsection 1202.05, subd. 3(c), of the Richfield City Code is amended as
follows:
Subd. 3. Types of licenses. The following types of licenses will be issued by the City:
(c) Sunday Sales.
(1) Hotels, restaurants and clubs that hold an on-sale intoxicating liquor license and
that have facilities for serving not less than 40 guests at one (1) time, may obtain a
Sunday sales license and serve alcoholic beverages between the hours of 1000 8:00
a.m. Sunday and 2:00 a.m. Monday in conjunction with the serving of food.
(2) No separate public hearing, bond, investigation fee or insurance is required for a
Sunday sales license.
(3) An applicant for a Sunday sales license may adopt, and need not repeat, the
information contained in its on-sale license application, for use in its Sunday license
application.
Sec. 2. Subsection 1202.21, subd. 2, of the Richfield City Code is amended as follows:
Subdivision 1. All licenses are subject to the restrictions in this subsection, unless
otherwise provided.
Subd. 2. Hours of operation.
(a) No sale of alcoholic beverages may be made:
(1) Between the hours of 2:00 a.m. and 10:-00 8:00 a.m. on Sunday; and
(2) Between the hours of 2:00 a.m. and 8:00 a.m. on Monday through Saturday.
(b) Any establishment that keeps or sells alcoholic beverages must be closed to the
public by 2:00 a.m. After 2:00 a.m., no person may remain on the premises, except the
owner or licensee, or the owner's or licensee's agents or employees only for the purpose
of cleaning, preparing meals, making repairs or performing other work-related duties.
(c) It is unlawful for alcoholic beverages to be drunk or consumed on the licensed
premises during the times when the sale of alcoholic beverages is prohibited. During the
times that such sale is prohibited, no alcoholic beverages are permitted to be on any table,
booth, bar, or other place in the licensed premises.
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Sec. 3. This Ordinance will be effective in accordance with Section 3.09 of the City
Charter.
Adopted this of , 2015.
By:
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
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AGENDA SECTION: CONSENT CALENDAR
AGENDA ITEM# 3.13.
STAFF REPORT NO. 113
CITY COUNCIL MEETING
7/28/2015
REPORT PREPARED BY: Elizabeth Finnegan, Civil Enginner
DEPARTMENT DIRECTOR REVIEW: Kristin Asher, Acting Public Works Director
7/20/2015
OTHER DEPARTMENT REVIEW: N/A
CITY MANAGER REVIEW: Steven L. Devich
7/22/2015
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the approval of the following related to the Taft Lake/Legion Lake Water Quality
Improvement Project:
1. Accept the bid minutes/tabulation and award contract to Minnesota Utilities and Excavation,
LLC for$813,440 for final project phases.
2. Authorize the City Manager to approve contract changes under$100,000 without further City
Council authorization.
EXECUTIVE SUMMARY:
A Cooperative Agreement was approved by City Council on October 9, 2012 between the City of Richfield
and Minnehaha Creek Watershed District (MCWD)for the funding and construction of the Taft Lake/Legion
Lake Water Quality Improvement Project, including the construction of Richfield Parkway Connection.
The attached Taft Lake/Legion Lake Water Quality Improvement Project Detail Map identifies the elements of
the project. City Council approved Phase 1 of the project on June 10, 2014.
The final phases of the project include:
• Purchase and installation of the flocculation system at Taft Lake; and
• Planting of native buffers at Legion Lake
An ad for bid was placed in the Richfield Sun Current on June 11, 2015. Bids for the construction of the final
phases of the Taft Lake Water Quality Improvement Project were opened on June 30, 2015. Minnesota
Utilities and Excavation, LLC was the lowest responsible bidder.
RECOMMENDED ACTION:
By Motion:
1. Accept the bid minutes/tabulation and award contract to Minnesota Utilities and Excavation,
LLC for$813,440.00 to complete the final phases of the Taft Lake/Legion Lake Water Quality
Improvement Project.
2. Authorize the City Manager to approve contract changes under$100,000 without further City
Council authorization.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT
• City Council approved the ordering of the project on February 12, 2013.
• City Council awarded Phase 1 of the project to Belaire Builders, Inc. on June 11, 2014.
• Advertisements for Bids for Phase 2 was published on June 22, 2015.
• Minnesota Utilities and Excavation, LLC was the lowest responsible bidder.
B. POLICIES (resolutions, ordinances, regulations, statutes, etc):
• Council approval is required for expenditures over$100,000.
• All contracts over$100,000 require sealed bids solicited by public notice.
C. CRITICAL TIMING ISSUES:
• The acceptance of the bid tabulation and the award of contract will allow complete project start-up
in spring of 2016.
D. FINANCIAL IMPACT:
• One bid was received; the bid was $813,440.00.
• The Engineer's Opinion of Cost for construction was $671,750.
• This contract will be funded by the Minnehaha Creek Watershed District via City General
Obligation Bond and Storm Water Utility (53000) funds.
E. LEGAL CONSIDERATION:
• The City attorney will be available to answer questions.
• The City is required to complete this project per the cooperative agreement with Minnehaha
Creek Watershed District.
ALTERNATIVE RECOMMENDATION(S):
• The Council may postpone the award of the contract or reject the bids and direct staff on how to
proceed.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
❑ Construction Contract Contract/Agreement
❑ Project Map Backup Material
❑ Bid Tabulation Backup Material
CITY OF RICHFIELD
HENNEPIN COUNTY, MINNESOTA
CONTRACT FOR MUNICIPAL CONSTRUCTION
City Project No. 53004
Contract No. 2810
Bid No. 15-06
Class of Work: Flocculation System and Native Buffers
THIS AGREEMENT is made this 28th day of July, 2015, between the City of Richfield, Minnesota, acting
by and through its Mayor and City Manager ("City') and Minnesota Utilities and Excavation, LLC.
("Contractor").
1. Contract Price. The Contractor, in consideration of the payment of the contract price — Eight
Hundred Thirteen Thousand Four Hundred Forty Dollars and Zero Cents ($813,440)—will furnish
all materials (except such as are specified to be furnished by the City, if any), all necessary tools
and equipment, and do and perform all the necessary work and labor for the full completion of
the City Project: Taft Lake/Legion Lake Phase 2("Project").
2. Compliance with Plans. Contractor shall complete the Project as shown in the approved plans,
specifications and special provisions (collectively, "Plans") that are on file in the office of the
City's Public Works Department. The Plans are attached and are made a part of this Agreement.
Contractor agrees that all work shall be done and performed in the best and most proficient
manner and that all materials and labor shall be in strict conformity with the Plans for the
Project. All work is subject to inspection and approval by the City Engineer, or her authorized
designee. If the City rejects any material or labor as defective or unsuitable, then the Contractor
must remove the rejected materials and replace it with material approved by the City Engineer,
at the cost of the Contractor. The Contractor must also perform anew any rejected labor to the
satisfaction and approval of the City Engineer, or her designee, at the cost and expense of the
Contractor.
3. Commencement and Completion of Work. The Contractor further agrees that it will commence
work as soon after the Pre-Construction Meeting and as appropriate permits have been
obtained, and will have all work done and the improvement fully completed to the satisfaction
and approval of the City Council of the City of Richfield, Minnesota, on or before September 15,
2015.
4. DelaVs and Liquidated Damaltes. Time is of the essence for completion of the Project. If the
Contractor fails to complete the Project within the time herein specified, the City shall have the
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right to deduct from the unpaid part of the contract price, liquidated damages (it being
impossible to determine the actual damages occasioned by the delay) of $1,200 for each
calendar day of delay, until the work is completed.
Upon receipt of written notice from the Contractor that there will be delay in completion of the
Project, the City may in its discretion extend the date for completion. In such case, the
Contractor shall become liable for liquidated damages only for failure to perform within the
time so extended.
If delays are caused by the weather, labor strikes or other factors not caused by Contractor and
Contractor cannot provide written notice as described above, then the City may also in its
discretion excuse such delays and extend the date for completion.
5. Claims for Extra Work or Materials. Contractor shall not do any work or furnish any materials
not covered by the Plans and this Agreement, unless such work or materials is first ordered in
writing and approved in writing by the City. If Contractor performs such extra work or provides
additional materials without the required written order and approval, the additional costs shall
be borne by Contractor.
6. City Not Liable. The City, including its Council, employees and agents, shall not be liable or
responsible in any manner to the Contractor, its subcontractors, materialmen, laborers or any
other person for any claim, demand, damages, actions, or causes of action of any kind arising
out of this Agreement or the performance and completion of the Project described herein.
Dated at Richfield, Minnesota,this 28th day of July, 2015.
Signatures for: Minnesota Utilities and Excavation, LLC. (Contractor)
By
Its
Signatures for: CITY OF RICHFIELD, MINNESOTA (City)
By
Its City Manager, Steven L. Devich
By
Its Mayor
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
June 30, 2015
9:00 a.m.
Taft Lake Phase II
Bid No. 15-06
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for the Taft Lake Phase II Project,
as advertised in the official newspaper on June 11, 2015.
Present: Elizabeth VanHoose, City Clerk
Robert Hintgen, Utilities Superintendent
Theresa Schyma, City Manager Representative
The following bids were submitted and read aloud:
Responsible
Bidder's Name Bid Non- Contractor Total Base Bid
Bond Collusion Certificate
Minnesota Utilities & Excavation Yes Yes Yes $ 813,440.00*
Forest Lake, MN
*corrected amount
The City Clerk announced that the bids would be tabulated and considered at the July
14, 2015 City Council Meeting.
Elizabeth VanHoose City Clerk