07-14-15 Regular CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
4 ,eed Regular Meeting
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July 14, 2015
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m. in the Council Chambers.
Council Members Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia; Tom Fitzhenry; and
Present: Michael Howard
Staff Present: Steven L. Devich, City Manager; Jim Topitzhofer, Recreation Services
Director; Jay Henthorne, Public Safety Director; Kristin Asher, Acting
Public Works Director; Pam Dmytrenko, Assistant City Manager/HR
Manager; Melissa Poehlman, City Planner; Mary Tietjen, City Attorney;
and Theresa Schyma, Deputy City Clerk.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Fitzhenry; S/Elliott to approve the minutes of the (1) Special City Council Worksession of
June 15, 2015; (2) Special City Council Closed Executive Session of June 18, 2015; (3) Special
Concurrent City Council & Community Services Commission Worksession of June 23, 2015; and
(4) Regular City Council Meeting of June 23, 2015.
Motion carried 5-0.
Item #1 COUNCIL DISCUSSION
• Hats Off to Hometown Hits
Acting Public Works Director Asher presented a Portland Avenue Reconstruction update,
including detours, timeline, and how residents can find the latest information concerning the
project.
Council Meeting Minutes -2- July 14,2015
Mayor Goettel announced that there was an individual to speak during Open Forum that
was missed.
The City Council consensus was to allow this individual to address the Council.
Linda Nemitz, 7978 Thomas Avenue, discussed her concerns with the potential cluster
housing development at 76th Street and Sheridan Avenue.
Mayor Goettel requested that staff follow-up with Ms. Nemitz to address her concerns.
Council Member Elliott commented on the new play equipment at several parks and
mentioned it is nice to see the youth in the community enjoying the City parks this summer.
Recreation Services Director Topitzhofer announced the August 1 Urban Wildland half
marathon.
Council Member Garcia made several announcements related to upcoming Richfield
events.
The City Council complimented the 4th of July Committee for the wonderfully successful
events that were planned this year.
Public Safety Director Henthorne gave information on how residents can register their
August 4 National Night Out party.
Item #2 COUNCIL APPROVAL OF AGENDA
Mayor Goettel removed Items#7 and 8 from the agenda. She said there was a request
from the Minnesota Department of Transportation to delay the items due to a paperwork issue.
This paperwork issue will not delay the project start date.
M/Garcia, S/Fitzhenry to approve the agenda as amended.
Motion carried 5-0.
Item #3 CONSENT CALENDAR
A. Consideration of the approval of setting a public hearing to be held on August 11, 2015, for
the consideration of the issuance of new On-Sale Wine and 3.2 Percent Malt Liquor
licenses for My Burger Operations, LLC d/b/a My Burger, 6555 Lyndale Avenue South.
Staff Report No. 100
B. Consideration of the approval of a resolution allowing the Richfield Department of Public
Safety to accept funds in the amount of$37,964 from the Minnesota Department of
Commerce Auto Theft Prevention Grant. Staff Report No. 101
RESOLUTION NO. 11093
RESOLUTION AUTHORIZING RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT THE AUTO THEFT PREVENTION GRANT FROM THE
MINNESOTA DEPARTMENT OF COMMERCE FOR $37,964 TO BE USED TO
PURCHASE TWO AUTOMATED LICENSE PLATE READERS
This resolution appears as Resolution No. 11093.
Council Meeting Minutes -3- July 14,2015
C. Consideration of the approval of an agreement to extend an easement as part of a Site
Lease Agreement at 7401 Logan Avenue South between the City of Richfield and T-Mobile
Central LLC (successor-in-interest to APT Minneapolis Inc.). Staff Report No. 102
D. Consideration of the approval of the Encroachment Agreement between the City of
Richfield and the owner of 6253 Penn Avenue allowing the existing building to remain within
the County Auditor's Easement. Staff Report No. 103
E. Consideration of the approval of a two-year Use and Indemnification Agreement between
the City of Richfield and Tom Price for the use of a 4,690 square-foot strip of land along the
edge of Lincoln Field. Staff Report No. 104
F. Consideration of the approval of the purchase of an MT Trackless tractor, with v-plow and
snow blower attachments, from Mac Queen Equipment Inc. in the amount of$119,099.
Staff Report No. 105
G. Consideration of the approval of a resolution authorizing acceptance of a grant from the
U.S. Department of Agriculture in the amount of$2,743.66, and authorizing Recreation
Services Staff to administer the funds in accordance with the attached grant agreement and
terms prescribed by donors to operate the Supplemental Nutrition Assistance Program at
the Richfield Farmers Market. Staff Report No. 106
RESOLUTION NO. 11094
RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF
AGRICULTURE IN THE AMOUNT OF $2,743.66, AND AUTHORIZING RECREATION
SERVICES STAFF TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT
AGREEMENT AND TERMS PRESCRIBED BY DONORS, TO OPERATE THE
SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM AT THE RICHFIELD FARMERS
MARKET
This resolution appears as Resolution No. 11094.
M/Goettel, S/Fitzhenry to approve the Consent Calendar.
Motion carried 5-0.
Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
ITEM #5 PUBLIC HEARING REGARDING RESOLUTIONS FOR A CONDITIONAL USE
PERMIT, VARIANCE AND PRELIMINARY PLAT TO ALLOW CONSTRUCTION
OF A CLUSTER HOUSING DEVELOPMENT CONSISTING OF FIVE
TOWNHOMES AT THE INTERSECTION OF 76TH STREET AND SHERIDAN
AVENUE. STAFF REPORT NO. 107
Council Member Elliott presented Staff Report No. 107.
City Planner Poehlman discussed the history of the site.
M/Fitzhenry, S/Elliott to close the public hearing.
Motion carried 5-0.
Council Meeting Minutes -4- July 14,2015
Mayor Goettel commented on the respectful relationship with the development company and
how they worked with staff and Council to address concerns and make changes to fit the
neighborhood.
Eden Spencer, GHMC representative, discussed the timeline and was available for any
questions regarding the properties.
M/Elliott, S/Goettel that the following resolutions be approved:
RESOLUTION NO. 11095
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT AND VARIANCES
FOR A CLUSTER HOME DEVELOPMENT AT 2517 —76TH STREET WEST
This resolution appears as Resolution No. 11095.
RESOLUTION NO. 11096
RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR
SHERIDAN VILLAS ADDITION
This resolution appears as Resolution No. 11096.
Motion carried 5-0.
ITEM #6 PUBLIC HEARING REGARDING A RESOLUTION FOR A PRELIMINARY PLAT
OF THE RICHFIELD PROPERTIES LLC ADDITION THAT WILL COMBINE
FOUR PARCELS (1400 - 78TH ST E, 1420 - 78TH ST E, 1500 - 78TH ST E, AND
7711 - 14TH AVE) IN ORDER TO ALLOW CONSTRUCTION OF AN AUDI CAR
DEALERSHIP. STAFF REPORT NO. 108
Council Member Garcia presented Staff Report No. 108.
City Planner Poehlman stated this item was more of a housekeeping issue to get the land
ready and prepared for the new development since the development has already been approved.
David Phillips, architect, gave an update and timeline for the project.
M/Garcia, S/Goettel to close the public hearing.
Motion carried 5-0.
M/Garcia, S/Fitzhenry that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 11097
RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR
RICHFIELD PROPERTIES LLC
Motion carried 5-0. This resolution appears as Resolution No. 11097.
Council Meeting Minutes -5- July 14,2015
ITEM #7 CONSIDERATION OF A RESOLUTION APPROVING A LOCAL ROAD
IMPROVEMENT PROGRAM GRANT AGREEMENT IN THE AMOUNT OF
$2,500,000 FOR THE DESIGN OF THE 77TH STREET EXTENSION AND TRUNK
HIGHWAY 77 CROSSING PROJECT. STAFF REPORT NO. 109
This item was removed from the agenda.
ITEM #8 CONSIDERATION OF A PROPOSAL FOR WSB AND ASSOCIATES, INC. TO
PROVIDE PRELIMINARY AND FINAL DESIGN SERVICES AND
ENVIRONMENTAL DOCUMENTATION FOR THE 77TH STREET EAST
EXTENSION AND TRUNK HIGHWAY 77 CROSSING PROJECT FOR AN
AMOUNT OF $2,165.000. STAFF REPORT NO. 110
This item was removed from the agenda.
ITEM #9 CONSIDERATION OF THE APPOINTMENTS TO CITY ADVISORY
COMMISSIONS. STAFF REPORT NO. 111
Council Member Howard presented Staff Report No. 111.
M/Howard, S/Fitzhenry to appoint the following persons to the City advisory commissions:
HUMAN RIGHTS COMMISSION
Name Term Expires
Simon Trautmann January 31, 2017
ARTS COMMISSION
Name Term Expires
Sara Sadorra January 31, 2017
Heather Gibbs January 31, 2018
Motion carried 5-0.
Item #10 CITY MANAGER'S REPORT
No report.
Item #11 CLAIMS AND PAYROLLS
M/Fitzhenry, S/Elliott that the following claims and payrolls be approved:
U.S. Bank 07/14/15
NP Checks: 241872-242316 $ 3,578,690.33
Payroll: 111298-111672 $ 621,818.36
TOTAL $ 4,200,508.69
Council Meeting Minutes -6- July 14,2015
Motion carried 5-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council Meeting was adjourned by unanimous consent at 7:44 p.m.
Date Approved: July 28, 2015 010,j, / /
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Th sa Schyma 1 !r"- . Devich
Dep y City Clerk City anager