06-29-00 agenda•
CITY OF RICHFIELD
THURSDAY, JUNE 29, 2000
SPECIAL JOINT STUDY SESSION OF
CITY COUNCIL-AND
HOUSING AND REDEVELOPMENT AUTHORITY
6:00 P.M.
RICHFIELD CITY HALL
COUNCIL CHAMBERS
6700 PORTLAND AVENUE
AGENDA
•
Call to Order
Roll Call
I. Discussion of current and future redevelopment strategies
Staff Report No. 13
II. Discussion of airport legislation and use of $5 million legislative grant
Staff Report No. 14
III. Discussion of City's tree planting program
Staff Report No. 15
IV. Discussion of timeline for community-wide visioning process
Staff Report No. 16
Adjournment
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 861-9702.
AGENDA ITEM # I
REPORT # 1
STAFF REPORT
CITY COUNCIL/HRA STUDY SESSION
JUNE 29, 2000
REPORT PREPARED BY:
REPORT PRESENTER:
DEPARTMENT DIRECTOR REVIEW:
REVIEWED BY CITY MANAGER:
SAMANTHA ORDUNO, CITY MANAGER
NAME, TITLE
SAMANTHA ORDUNO, CITY MANAGER
NAME, TITLE
ITEM FOR COUNCIL/HRA DISCUSSION:
Discussion regarding commencement of community-wide visioning process.
I. RECOMMENDED ACTION:
Discussion only.
II. BACKGROUND
At the January Council/Staff Goalsetting Worksession, Council discussed the
benefits of initiating acommunity-wide strategic visioning process. The yearlong
activity would be Council initiated, but community driven and involve not just select
representatives from community groups, but the entire community. In January, the
Council determined that the process should be initiated later in the year, but no
specific timeline was outlined.
•
In May, Council Member Sandahl and I met with Carl Neu; a consultant used by the
League of Minnesota Cities and several other Minnesota communities in their
community visioning activities, to discuss a proposed process for Richfield. Council
Member Sandahl provided very valuable insight into the previous activities of
Richfield Visions who began along-term strategic vision of the community over five
years ago. She felt it was desirous that any process the City initiated should build
on the foundation built by that earlier process.
The importance of the community visioning process is that it welcomes everyone in
the community to participate in framing the future destiny of their community. It is a
process that educates, informs; clarifies and challenges people to think beyond the
short-term issues of the day and think long term, strategically. It also serves to unify
the community around commonly held goals that are generated from their
participation, insight and informed decision-making. It is a wonderful process of
community building and future leadership making.
There is no magic about the timing of the process. However, in terms of the best
time to maximize attendance at the community forums, winter months are not the
best. Summer is also a difficult time because of busy sport schedules for kids and
family vacations. Spring and fall times generally work the best.
The conversation with Carl Neu suggests that the process begin this fall. However,
Council Member Susag has suggested that the process wait until after the election,
perhaps until the new Council Members are on Council. We can make it work no
matter what timeframe is seta
The process that is proposed is as follows:
1. Initiating Committee
Creation of an "Initiating Committee", named by the City Council and composed of 13-
15 people, representing the City Council and community groups such as Richfield
• Visions, the Chamber, Richfield Foundation, School District and others who are the
organizational "stakeholders" in the community.
• This group will be responsible for organizing and marketing the kick-off campaign
for the process as well as the community forums.
2. School Contest
The process works best. by conducting a contest in the schools (generally 1st through
8th Grade) in which the children "name the process". Representatives from the
Initiating Committee will go into the schools to explain what acommunity-wide visioning
process is and why the process needs a name. Flyers with the contest rules and
prizes are sent home with the kids. This is the first contact with the parents who we
hope will become interested in this initial process to help their children and then
become participants in the more long-term process.
• There would be a "top choice" for a name in each grade level with those children
receiving a Savings Bond. All children who participate would receive a certificate
and recognition (along with their school, parents and teacher) at a Council meeting
where the process would be formally "named" and officially begun.
• The Initiating Committee would be charged with selecting the grade winners and
then, of course, the overall winner whose entry would name the process.
• 3. Community-wide Forums
Once the "process" is named, the dates for the two or three community-wide forums
would be set and the marketing campaign would begin. The newsletter, special flyers,
yard signs, newspaper articles, cable announcements would all be used to get the
word out that on such and such dates, the entire community is invited to join with their
friends, family and neighbors to begin the. process of defining the future of their
community. The name (some examples are Focus 2020, Future 2000, etc.) would be
used in every piece of literature, along with a logo that will call attention to this very
unique community opportunity.
4. Forum Format
The forums would be held on a Tuesday and Thursday evening -same meeting format
for each night. Carl. Neu would facilitate the meeting of community members, sitting 8-
10 people at round tables throughout the room (most likely held at one of the schools).
A guest speaker will talk about future trends for cities -technology, transportation and
such to prompt the audience to begin to think futuristically and strategically. Then, Carl
will take the attendees to the future of Richfield in the year 2020 (or whatever year is
selected to be the focus year) by having the audience close their eyes and imagine
Richfield in the year 2020. What is the population of Richfield. in that future year?
What is the primary mode of transportation? What are our boundaries? What is the
cultural make-up of the community? What businesses are here? So on and so on.
5. Common Elements of the Vision
After the audience is taken to the future and begins to formulate-their own vision of
Richfield in the future, the real work begins for the participants of the forums. Each
table will then have X amount of time to share with the others at their table their own
visions. There will be a facilitator selected from each table and ascribe. A staff person
will be assigned. to each table to assist the group. The group will determine the
S common elements of their visions and this list, along with the one below, will be shared
with all meeting participants at the end of the meeting.
6. Criticallssues
The next step will be for the groups at the tables to determine the critical issues that
.must be addressed now and in the near future (generally in increments of 5 years,
going out 10 years) so that the elements of the vision can be realized. For instance, if
the vision of the group is that the small, hometown feel of Richfield be preserved, then
the critical issues to be addressed in the future could be neighborhood preservation
strategies, pedestrian safety strategies and so on -critical issues that translate into
goals that translate into activities. The group will be asked to list the key critical issues
they view as important to address now and into the future that will help get them to the
future of the community they envision.
7. Group Presentation of Critical Issues
After the groups have all had time to determine the common elements of their vision
and the critical issues they see as key to the realization of their vision, each group's
facilitator, scribe or whoever will present their conclusions to everyone. Each table's
vision elements and issues will be posted on posted paper around the room.
8. The Vote
The last event of the night will be for every participant to vote for the top 10 vision
elements and top 10 critical issues. They will do this by the using the 10 blue and 10
red sticky dots placed in their meeting packets.
9. Results of the Voting
These top 10 elements and critical issues will form the basis for the creation of the 5-7
Issue Project Teams that will be formed to study, in depth, their specific issue over a 6-
9month period.
10. Participant Survey
When participants attend the forums, each will be asked to complete a survey form
asking them what community topics are of particular interest to them, if they would like
to serve on a Project Issue Team and if so in what topic area. They will be asked to
rank their level of interest from highest to lowest. Of course, the role of the Project
Issue Teams will be explained in full through our marketing materials and at the
beginning and end of each forum.
11. Issue Pro~ect Team Creation
After the forums are completed, the Initiating Committee (or subcommittee) will develop
the Issue Project Teams from the forum results and the participant surveys. Every
effort will be made to place people in their first, second or third choice of topic areas of
interest.
12. Team Training
Once the Issue Project Teams are selected, Carl Neu will conduct a training session for
the participants of all Teams, outlining their role, effective strategies for group
dynamics, conflict resolution and other interpersonal and strategic mechanism helpful
for success. All the Teams will conduct their first organizational meeting the same
night as their training sessions, selecting a Chair, Vice-Chair and Secretary.
13. Steering Committee
The Chairs and Co-Chairs of the Teams traditionally form the "Steering Committee"
whose charge it is to oversee the progress of the Teams, discuss problem areas,
resolve problems, if necessary, and keep the process on track. A member of the City
Council is traditionally a member of the Steering Committee as is the City Manager and
a member of the Initiating Committee. It will be the Steering Committee that will also
oversee the composition of the draft and final version of the Vision Report. Carl Neu
will conduct a training session with the Committee to help them function effectively.
14. Team Schedules
The Issue Project Teams traditionally meet at least once a month (generally twice) for
6-9 months. Some Teams take longer due to their particular topic area. During this
time, the Teams become immersed in their topic area. The process is one of learning
as much as possible about their topic area -the law, finances, City
policies/procedures/regulations/ordinances as well as what other cities do in the area.
In order for the Team members to develop goals and action steps relating to the future
strategies for the community, they need to know as much about their topic as possible.
Many groups invite speakers from other cities, organizations, the Legislature and
others to gain additional insight into their topic area. Each Team will have two staff
members assigned to them as resources.
15. Draft Vision Report
The end result of the efforts of the Teams will be a report outlining the goals and action
steps they envision to be .important for the future of the community as it relates to their
particular topic area. The Steering Committee will be responsible for assembling the
various reports into one Draft Vision Document that will be printed and distributed to
the entire community.
16. Second series of forums
The draft Vision Report will then be presented to the community by the Teams at
another series of community forums. This will be the second opportunity for the
community to see the results of the yearlong .process; the first opportunity will be the
distribution to the community ofthe draft Report.
The purpose of these forums is to receive public comment for inclusion (or not) into the
Final Report.
17. Final Resort
After the final set of community forums, each Team will review their draft report., make.
any changes, if needed, and finalize- their report to the Steering Committee who will
arrange for the printing of the Final Report. Unless, there are significant changes, the
Final Report is not re-circulated to the public, but printed only in small numbers for
specific distribution.
18. The Final Report is then formally presented to the City Council.
19. At the next Council/Staff Goalsetting Worksession, the Council and staff then begin to
incorporate the visioning goals into aFive-Year Plan.
20. The Steering Committee remains in tact throughout the process and beyond. This
group will monitor the accomplishment of the community visioning goals and report to
the public once a year.
21. The process is generally updated at the end of the first five years.
Of course, the above-described process can be altered in any form to fit our specific
needs.
III. BASIS OF RECOMMENDATION
A. CRITICAL ISSUES
• Timing
If the forums were held in October, the Teams wouldn't have their first
meeting until after the first of the year. Marketing of the process
would, of course, begin immediately with the formation of the Initiating
Committee.
The process, if started in October, would lend itself very well to
completion approximately a year from that time, making it also fit
within the Council/Staff s Goalsetting schedule for the first part of
January. That timeframe would also make it possible to link the goals
and action steps to the Budget preparation for 2002.
• Participation
Traditionally, Council Members do not participate in any of the Project
Teams. They do, however, participate in the Forums. The October
timeline would provide an opportunity for Council Members to
participate in the community-wide forums and all other activities of the
process would take place after the November elections. This would
allow involvement of new Council Member(s) as well as the
opportunity for currently sitting Council Members to participate in
Teams.
B. FINANCIAL
• This process is not inexpensive. The cost generally ranges from $15-
20,000with the bulk of the costs paid for publication of the report, the
costs associated with conducting the community forums, marketing of
the process/forums and the training of the Team chairs, co-chairs and
the Steering Committee.
•
The 2000 Revised Budget will reflect an expenditure of $10,000 for
commencement of the process with another $10,000 appropriated for
2001.
Staff is seeking direction from the Council regarding your desire to:
- proceed with the community-wide visioning process
- set the timeline for commencement of the process
- fund the process
IV. ALTERNATIVE RECOMIVIENDATION(S)
The Council could decide not proceed with the community-wide
visioning process.
V. ATTACHMENTS
• None.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• N/A
AGENDA ITEM # I I I
REPORT # 1 S
~~ STAFF REPORT
CITY COUNCIL/HRA STUDY SESSION
•
JUNE 29, 2000
RANDY HUGHES, OPERATIONS
REPORT PREPARED BY:
COORDINATOR
NAME; TITLE
REPORT PRESENTER: RAY WROBLEWSKI, TREE INSPECTOR
N.at~ Tirce
DEPARTMENT DIRECTOR`REVIEFN: ~ D ~~.. ~~/
REVIEWED BY CITY MANAGER:
`ITEM FOR COUNCIL/HRA DISCUSSION:
Discussion of the City's boulevard tree program
I. RECOMMENDED ACTION:
No action required. This is a discussion item.
II. BACKGROUND
The City of Richfield has a very active forestry program. Forestry activity includes
trimming and planting of boulevard and park trees, identification and removal of
diseased trees and response to resident concerns regarding problems with privately
owned trees.
Two hundred and thirty 1-3/4" DBH trees were planted on city boulevards in the
spring of 1999 through the City's regular planting program. The 230 boulevard
trees planted included 65 sugar maples, 40 hackberries, 40 red maples, 37 Norway
maples, 10 lindens, 20 ash trees, 15 red oaks, and 3 Japanese tree lilacs. In
addition, 40 Autumn Blaze maples were planted on 77th Street to replace trees that
had died. Finally, 115 trees were moved from Rich Acres Golf Course to various
parks.
In 1999 City crews removed 262 trees on boulevards and park property. Dutch Elm
Disease was responsible for 72 of the trees. The other trees were visibility
obstructions or were removed due to other ailments:
0629Forestry
The Dutch Elm Disease problem rose slightly again in 1999. Jt is believed this is
partially due to the record warm winter of 1998/1999. Warmer winters allow more
elm beetles to survive, which can lead to a greater incidence of Dutch Elm Disease.
However, past history shows there is a cyclical nature to the disease.
City crews trimmed 1,446 boulevard and park property trees in 1999.
III. BASIS OF RECOMMENDATION
A. POLICY
• The Community Services Commission also serves as the City's
Forestry Commission.
B. CRITICAL ISSUES
• N/A
C. FINANCIAL
• -The City Council annually considers a forestry budget. If allowed to
increase the forestry budget, staff would purchase more trees to plant,
because, as .the following chart reflects, more trees are removed per
year than are planted.
PERFORMANCE MEASURES
•
1999 2000 2001
Actual Adopted Budget Proposed Budget
Tree Trims-Routine 1,446 2,000 2,000
Tree Removals 262 250 250
Trees Planted 385* 130 130
inciuaes trees transplanted from Golf Course and 77th Street tree replacements
• Using the new cost accounting program, staff was able to determine
that it cost $158.36 per tree to purchase and plant 131 trees. This
compares to approximately $250 per tree to have a private contractor
plant these trees.
D. LEGAL
• N/A
IV. ALTERNATIVE RECOMMENDATION(S~
• None. This is a discussion item.
V. ATTACHMENTS
• Forestry brochure.
• Chart of Dutch Elm Disease cases 1977-1999.
• Tree planting and maintenance plan and policies.
• VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
U
Q
Q
Q
A A~
uW
1~ rr~~~
1u~1 V.
~[~]
11
O
~ a
u~
!~
U~
A
a
N
O
n
b
T
b
T
V
b
O
T
O
1
Q 0 ~ Q
~ 0~0 ~ ~ ~ ~ ~ N O
s~s~~ ~o x~gr~nu
•
o~~~~ o C o~ '~ o m~ m~ o
.o mho ~~ co "o ~~,~~~ •tro'~
~ 'D'
o ~ ~ ~ ~ ~ ~
~'' co as C o ~ ~ C• coo co ~ ~• ~' ~
m ~
cp ~ 4 ~. o ~ ~ P~ ~
~ ~ ~ ~ ~ ~ ~
~ C ~ ° ~ ~
~ ~ N ~ C
p d co ~,. n
~ ~ ~ ~ ~
o ~'m ~m
m ~ ° ~ °
m °
~~ ¢o
~ 0 0 0 ~
o ~ ~, ~ ~ cc°„ o
. ~ ~ ~
~ ~ ~ c~-r ~ ~ cCD
fD
co
~~-i x ~ `C ~ P~ P~
~ ~ c-' c7 ~ G~ ~
`C e-' ~, ~ ~ o co
~ N O~ ~ ~ ~ O
~ ~ ~. ~
C ~ °~ ~ o ~ ~
co o ~ ~ ° ~ ~
~ ° ~ C? z„ ~
•~ ~o c °., ~ b °
n ~ '~ ~ ° m
co ~ ~ o ~ n
o m
~~
~d
O
~•
d
CD
CD
~,~
~~ ~
~ o °
~ ~ ~
m
~ ~ ~ m
o ~•°. ¢¢~.
~ •¢
~ °
-
~
~ ~ ~
~ ~
~~ c
r
P
o ~~
C~ '-e vz ~"~ ~-s
~ ~ m
~' ~ m ° m ~
~ ~
.
~~ ~ ~
~ ~ ~
" C ~ ~
~
Cod
-n~ ~"
~' N
O ~'
~
~ ~
C O~
~ ~~
o
~
~ m
m ~ ~
~ C
~ ~
P~
n ~
CD
.a
~r ~ cr '~ v •T7
'~ c~-r 0~G ~' O
~ ° ~ < 70
~ ~;~ ~ -m
~ ~ ~ ~~
~ O~
~~' own. Z ~
c,o • ~ ~'
~ ~ ~
~ ~
o as ~
~ ~ ~
~ O n
° ~.
Oa
C ~
C
n
O
o ~ ~ ~ w
~ ~. ~ ~ ~
as co ~ o
CC ~_ cc
G ° c-r ~ C
~ o fD
O ~ ~
O ~' Q7 ~ ¢,
Js ° ¢ ~' °
J P~
~ o ~
o _~ ~
~ ~ m
,.,5 ~ Co
~--: P~ ~
~~' ~. P~
<D .~~- ^~
d4 n
O ~
~ c-r
~ ~
c-'
P~
~.
0
m
o.
~ ~ ~
~ ~
~ x
~ ~ ~-
N ~ ~
P% n
"'S
~' ~ O
.z ~
cD e~-r G
~ ~ ~
CD
~ O ~
O- ~
N A O
~ o ~
~ ~ o
c-h
~ cD '~"
~ ova
~ ~.
~~
~+
o ~
CD
tD
N
O
C
~a
~{
CD
CD
n ~ n
o °n `Y ~. ~ m. m m rn mss" `~ ~ ~ x o ~'
O~Q ~ ~ ~ fo CD ~ ~ C c~-r O ~ ~ cD .~
cD ~ ,..y .-y ~' ~ C CD
p ~ ~. ~ ~ ~ Coo ~ ~ P~ ~ ~
~-t
O.. ~ ~ fD cn' p `ts ~ ~ ~ ~ ~.
O ~ Q ~ ~ ~ ~ ~ °_ ~ ~
cam-' ~ •--~ `C ~ ~•-n e-r ~ ~ O
m ~ `~' --'m_~
o m
Q, ~' o
~• ~. coo ¢ ~ o
~*~o.~ ~ o
~. .,,
~ ~ ~ ~
m ~ ~ U'
~•
5~
PJ
O ~
C~
:P ~'`
O ~
~ O
N
O ~ ~' ~ ~. a ~ p c. m ~ ova ~ ~ ~ ~_ ~ o ~ ~ ~ ~ ~ o ~ ~ ccDO
~ ~ CD ~ ~ ~ ~ ~ O x ~ ~. '-s ~ aka c °-' m ~ ~ ~~' ~ ~ ~ m ~ ~ ~ ~
e~ ¢. oa o co o ~' ~+ ~ vz ¢, ~ rn ~ ~ ~' °' ~ ~ '-, c" o ~ ~ ~ ara
0 0.. ~ o.. ~ C ~ ~ a ~ .o m ~ °' m ~ -~ 'cs Glo. ° zn ~ rn ~ ~' n ~
~ ~ ~ ~ ~ m
m oa cn c ~, '"~ ~c m ~ ~ m ~ ~ o ~•
~"~d O ~~~¢~ ~~~c~•~,m ~w~ cD ,mac°~O~.~Q,
d ~ C ~ ~ o ~ ~ ~ ~ ~' C~ ~ ~ ~ ~ ~ Q, ~
Mr+• ~ ~ CDC„ ~ CD r°'S ~ x ~ p ~ ~ >C c
n ~ ~ ~~~~ ~m ° Q, ~ ~'
e* ~'~~' `¢~ ~ m `nom ~ ~`°•~ ~
o ~ ~ ~ ~ o ~
CD ~~ ~ ¢
• ~
. ~
~ RICHFIELD FORESTRY DIVISION
6700 Portland Avenue South
Richfield, MN 55423
861-9170
o °''
~o °
~ ,~ ~
O ~ ~ Q> N ~ aj ct3 ~ '~
O ~ ~ ~ U] ~ ~ c.H V ~ ~i ~
~ O ~
T/~ ~ U ,~^~~ vim'' N U_ ~ Chi C.~ Q
V
V
s-.
0
a~
~ ~
~ ~
_~ O
cC3 ~'
~ ~
~ ~'
O
~i O
a~
a~
_~
O
~A
cd
•
~ E~
~ ~ '~ ~;
~ ~ ~ ~ ~
~ ~ ~-~ ~~
~ ~ ~ ~ ~ ~
c~~1V
Q> O N N ~, -i-~
~ ~ N ~ ~ ~
• O ~ O `~' ~ `/~
,~ ~ p F-~ GC3 S--i Gd
E-'~ ~ ~ ~ ~ ~ ~ ~
K
•
TREE PLANTING AND MAINTENANCE PLAN
CITY OF RICHFIELD, MINNESOTA
The definition of a boulevard. tree; i.e., a tree that would have the city assuming responsibility for maintenance and
removal if necessary, shall be that it is a city boulevard tree when it can be touched at DBH (diameter breast height
or approximately 48" above .ground level)- when measured from back of curb to city easement line. Accepted or
approved arboricultural practices shall be those of the National Arborist Association unless otherwise specified.
Plantina Schedule Priorities
A. 10-25% of the trees to be planted during a given year shall be for the replacement and new plantings in public
spaces such as parks. The variable shall depend on the circumstance of a given year, based on such factors as
storm damage.
B. The remaining 75-90% of the trees to be planted during a given year shall be planted according to the following
priority schedule:
1. Replace and provide new boulevard trees on the avenues, north/south, in accordance with current city policy
which is -one tree per lot unless there is an exceptionally wide lot; i.e. duplex lot, corner lot, or if the city
.forester determines that the lot can support more than one tree while maintaining the policy of a 40' minimum
spacing between boulevard trees insomuch as possible. Such planting shall be dependent upon prior
notification to the resident of the intent to plant on the boulevard and with the acceptance by the resident of
such porposed planting.
2. Should the needs and desires of priority schedule 1. listed above be met and trees are still available,
boulevard trees would be placed on streets, east/west, on a request basis in accordance with the policy in priority
schedule 1. with preference to homes fronting on a street, secondly to homes with a side facing to the street.
3. Should the tree planting priority schedule 1. and 2. listed above be met and trees are still available, requests
for trees to be planting on the boulevards of county roads would be approved if easements and other factors
such as utility placements make such planting possible.
4. Should the tree planting priority schedules of 1., 2. and 3. listed above be met and trees are still available, a
systematic system of planting boulevard trees on the streets, east/west, shall be initiated and- implemented as
outlined forth avenues, north/south, in priority schedule 1.
Species cultivars of Varieties
A. Only desirable, long-lived trees of good appearance, beauty, adaptability and generally free from injurious
insects or disease shall be planted in public sites. The Shade Tree Commission, in conjunction with the City
Forestry Division, shall review at least once every two (2) years the species, cultivars and varieties included on the
a proved list to determine if any should be removed for any reason or if certain new species, cultivars or varieties of
~ven dependability and value should be added.
Selection of species for replacement of trees lost to disease or storm damage shall be at random from the
approved list of acceptable species.
List of Acceptable Varieties
General conditions for selecting varieties of trees suitable as boulevard trees are: hardiness, upright growth
characteristics, lack of fruit or nuts and local availability and price. Presently the list of acceptable varieties is:
Hackberry (Celtis occidentalis)
American Linden (Tilia Americana)
Sugar Maple (Acer saccharum)
Norway Maple (Acer platanoides)
Marshall's Seedless Ash (Fraxinus pennsylvaica `Marshall's Seedless')
Summit Ash (Fraxinus pennsylvanica `Summit')
Size
A. Unless otherwise specified by the City Forestry Division, all medium to large deciduous tree species and their.
cultivars and varieties shall conform to American Association of Nurserymen Standards and be at least 2 to 2 1/2
inches in diameter six inches (6") above ground level and at least nine feet (9') in height when planted. The crown
shall be in good balance with the trunk.
. All small deciduous tree species and their cultivars and varieties shall have comparatively straight trunks, well
~/eloped leaders and tops and roots characteristic of the species, cultivar or variety showing evidence of proper
nursery pruning. All trees must be free of insects, diseases, mechanical injuries and other objectionable features at
the time of planting.
Location and Spacing
A. Based on a forty-year cycle, no tree which will attain a trunk diameter greater than twenty-five inches (25") shall
be planted in a treelawn less than three to five feet (3'- 5') in width. In treelawns less than three feet (3') in width or
where overhead lines or building setback presents a special problem, the selection of site and species shall be
determined by the City Forestry. Division.
B. Where there is a treelawn less than three feet (3') in width, legal steps should be taken to obtain easement right
to plant beyond the sidewalk on private property. Such easements should contain provisions granting the
municipality permission to select, plant, maintain and remove such trees under the direction of the City Forestry
Division.
C. Trees shall be planted at least twenty feet (20') from street intersections and at least ten feet (10') from
driveways and alleys.
D. No tree shall be planted closer than ten-feet (10') from a utility pole.
2
Spacing of trees should be determined by the City Forestry Division according to local conditions, utility locations,
t e species, cultivars or varieties used, their mature height, spread and form..-Generally, all large trees capable of
growing to a height greater than sixty feet (60') shall be planted forty to sixty feet (40'-60') on center; all medium-
sized trees capable of growing to a height greater than thirty-five feet (35') on center and all small trees capable of
growing to a height greater than twenty feet (20') shall be planted a minimum of twenty-five feet (25') on center.
Methods of Planting and Support
A. All deciduous trees shall be moved balled and burlapped or with a tree spade unless otherwise indicated. Roots
should be prevented from drying out at the surface of the ball and protected against injurious freezing.
B. All coniferous trees shall be moved balled and burlapped or with a tree spade. Balled roots should be prevented
from drying out at the surface of the ball and protected against injurious freezing.
C. For balled trees, the pits shall be a minimum of six inches (6") larger in diameter than the diameter of the ball of
soil to allow proper backfill.
D. Plants shall be planted no deeper than previously grown with due allowance for settling.
E. Acceptable topsoil, compost, peat moss or other acceptable soil. mixtures shall be placed about the roots or in
the backfill around the ball. When the planting is completed, the entire root area shall be thoroughly saturated
with water.
Excessive pruning at the time of transplanting should be avoided. The extent of top pruning should be based on
e ability of the plant roots to function.
G. If it is determined necessary by the City Forestry Division, trees shall be suitable wrapped and guyed or
supported in an upright position according to accepted arboricultural practices. The guys or supports shall be
fastened so that they will not girdle or cause serious injury to the tree or endanger public safety.
Early Maintenance
A. General
Newly planted trees require special attention to maintenance practices during one or two growing seasons
following planting. All maintenance practices shall follow approved arboricultural standards.
B. Watering
Ample soil moisture shall be maintained following planting. A thorough watering each five (5)to ten (10) days,
depending of soil type and drainage provisions, is usually adequate during the growing season.
C. Fertilization
Provision of good drainage and adequate moisture of the prepared backfill and the soil ball of balled plants is
more important than fertilization immediately following planting. However, adequate quantities of the essential
nutrient elements should be available after new growth starts.
Insect and Disease Control
Measures for the control of insects and diseases shall be taken as shown necessary by inspections of the City
Forestry Division. Plants in a weakened condition following transplanting are often more susceptible to insects,
especially borers, and some diseases than are vigorously growing trees. -Where it is necessary to spray,
insecticides or fungicides shall be used that are recommended for safe and effective control.
E. Pruning
1. Pruning practices to be followed the first few years following planting shall consist of removing dead, broken or
injured branches, the suppression of rank, uneven growth and usually the removal of water sprouts.
2. Pruning shall be practiced subsequent to transplanting and as necessary thereafter to assure crotch
development.
3. Tree heads should be raised as growth characteristics and location dictates. Newly planted trees need not
have lower branches removed until they are well established. Eventually trees shouldhave the lower branches
removed to a height of at least seven feet (7') unless in areas where lower branches do not impede traffic.
General Maintenance
A. Pruning and Removal
~1. No topping or dehorning of trees shall be permitted.
2. All large, established trees shall be pruned to sufficient height to allow free passage of pedestrians and
vehicular traffic:nine feet (9') over sidewalks and ten feet (10') over all streets except those that are subject to
truck traffic which shall have a clearance of sixteen feet (16').
3. It shall be the policy of the City Forestry Division to cooperate with the City Street Division in the placement
and height of lighting standards and the development of a system of tree pruning to give effective street
illumination.
4. All cuts shall be made with a saw or pruner and only on the nodes or crotches. No stubs shall be left. No
spurs or climbing irons shall be used in the trees except when trees are to be removed.
5. All dead, crossed and rubbing branches shall be removed
6. All tools used on a tree suspected to be infected with a contagious disease shall be disinfected before being
used on another tree.
7. Whenever streets are to be blocked off to public service, police and fire departments shall be notified of the
location and length of time the street will be blocked. Notification shall be given these departments upon the
removal of such barriers or if such barriers are to remain longer than originally expected.
8. To protect the public from danger, suitable street and sidewalk barriers, highway cones or signs shall be
used when pruning a tree. Flashing signals or flares shall be placed on all barriers or obstructions remaining in
the street after dark.
4
~. The stumps of all removed trees shall be cut to at least six inches (6") below the ground and soil shall be
replaced and the area leveled.
B. Spraying
1. Suitable precautions shall be taken to protect and warn the public that spraying is being done
2. Spraying shall be done only if determined necessary by the City Forestry Division for the control of specific
diseases or insects, with the proper materials in the necessary strength and applied at the proper time to obtain
the desired control. -All spraying practices shall conform to federal and state regulations.
3. Dormant oil sprays shall not be applied to sugar maple, Japanese maple, beech, flowering dogwood, hickory,
walnut and crabapple trees. Dormant oil sprays shall be applied to other trees only when the air temperature is
40 degrees F, or above and when it is not likely to drop below this temperature for a period of twenty-four (24)
hours.
C. Fertilization
1. Fertilization of public trees, if determined necessary, shall follow accepted arboricultural standards
2. Formulations, rates and methods of application of fertilizers shall be specified by the City Forestry Division
D. Cavities
Extensive cavity work should be performed on trees only if they are sufficiently high in value to justify the cost.
All cavity work shall conform to accepted arboricultural standards.
E. Cabling and Bracing
Cabling and bracing will only be done if determined necessary and cost effective by the City Forestry Division.
1. As a general rule, cables should be placed approximately two-thirds (2/3) of the distance between the crotch
and top branch ends. Rust-resistant cables, thimbles and lags should be used. The ends of a cable should be
attached to hooks or eyes of lags or bolts and thimbles must be used in the eye splice in each end of the cable.
In no instances shall cable be wrapped around a branch.
2. All cabling and bracing practices with screw rods shall follow accepted aboricultural standards.
Amend
The City Forestry Division shall have the authority to modify, amend or extend, with approval of the Shade Tree
Commission, the City Comprehensive Tree Planting and Maintenance Plan at any time that experience indicates
improved methods or whenever circumstances make it advisable.
•
CITY OF' RICHFIELD. MINNESOTA
PERMIT CONDITIONS FOR TREE WORK DONE ON CITY PROPERTY
GENERAL CONDITIONS
A. Permit Required - No person shall trim, cut, remove or plant any tree on any public property including street
right-of-ways without having a valid and current permit.
B. Application for Permits -Must be made at the office of the City Forestry Division not less than forty-eight (48)
hours in advance of the time the work is to be done.
C. Standards of issuance -The City Forestry Division shall issue the permit provided for herein if, in their judgment,
the proposed work is desirable and the proposed method and workmanship thereof are of a satisfactory nature.
Any permit granted shall contain a date of expiration and the work shall be completed in the time allowed on the
permit and in the manner as therein described. Any permit shall be void if its terms are violated.
D. To protect the public from danger, suitable street and sidewalk barriers, highway cones or signs shall be used
when pruning, removing or planting a tree.
E. Notice of completion shall be given within five (5) days to the City Forestry Division for their inspection.
F. The homeowner shall be responsible for all damages or injury to property of any character resulting from any act,
omission, neglect or misconduct in the manner or method of executing the work, or due to the homeowner non-
cution of the work or at any time due to defective work or materials. The homeowner shalt restore, or have
stored at their own cost and expense, such damaged property to a condition similar or equal to that existing
before such damage or injury occurred, or shall make good such damage from injury in the manner acceptable
to the City. In case of failure on the part of the homeowner to restore such property or make good such
damage or injury, the City may, upon written notice under ordinary circumstances (and without notice when a
nuisance or hazardous condition results) proceed to repair, rebuild or otherwise restore such damaged
property as may be determined necessary and assess costs to the homeowner.
G. All work shall be in accordance with accepted aboricultural standards.
TREE REMOVAL
A. Permits - It shall be at the discretion of the Community Services Director or an appointed member of his staff to
determine when a request for removal shall be authorized.
B. Whenever streets are to be blocked off to public service, police and fire departments shall be notified of location
and length of time the street will be blocked. Notice shall be given to these departments upon removal of such
barriers or if such barriers are to remain longer than expected.
C. Obstructions (trimmings, logs and other debris) blocking sidewalks and streets shall not be allowed to remain
overnight.
It shall be the homeowner's responsibility to remove all trimmings, logs or other debris accumulated from tree
oval operations from the immediate site by the date of the expiration of the permit.
All elm, red oak and pin oak wood not chipped or shredded shall be delivered to disposal sites approved by the
City. No elm, red oak or pin okayed from tree removal may be left on site nor transported to unproved
disposal sites without the homeowner first removing all the bark. Bark removal and/or disposal of limbs must be
completed by the time of the expiration date on the permit.
F. Any hole, cavity or depression left in work areas shall be filled with soil equal to or better than adjacent areas.
G. Insurance- Requirements - A copy of resident's homeowner's insurance shall be required at the time of
application for tree removal permit.
H. Roots -Roots in sewer lines shall in no instances be considered cause for removal as it may be impossible to
determine which tree (s) in the vicinity of the -line are causing the problem and the problem arises from a
defective sewer, not from a tree.
I. Removal of stumps -The stumps of all removed trees shall be ground to at least six inches (6") below the ground
and soil shall be replaced and the area leveled and seeded or sodden to match existing boulevard frontage.
TREE PLANTING
A. The species of tree shall be selected from the list of acceptable varieties used by the City or an alternate variety
approved by the City Forestry bivision.
B. Unless otherwise specified by the City Forestry Division, the tree shall be 1 3/4 inch DBH and planted by the
•led and burlapped method.
C. The. exact location of the tree shall be determined by the City Forestry Division taking into consideration location
of utilities and other trees in the vicinity.
D. It shall be the homeowner's responsibility to remove all trimmings, logs or other debris resulting from tree
planting operations from the immediate site by the date of expiration of the permit.
E. The resident shall assume all maintenance responsibilities for the tree for the first two years after which time the
City will be responsible for pruning and removal, if necessary. Replacement of the tree, if it is damaged or dies,
will be at the option of the City.
F. The planting must conform with all aspects of the City Comprehensive Tree Planting and Maintenance Plan.
TREE TRIMMING
A. No topping of trees shall be permitted unless to grow would interfere with utility lines in which case trimming must
be done by the utility company.
B. All large established trees shall be pruned to sufficient height to allow free passage of pedestrians and vehicular
traffic: Nine feet (9') over sidewalks, ten feet (10') over streets except those streets subject to truck traffic which
shall have a clearance of sixteen feet (16').
•
~If the tree is in the vicinity of a light standard, traffic sign or other city utility or interfering with private property
s or structures, it shall be trimmed so as to eliminate .any present conflict and so as to develop a tree which
will prevent future problems while maintaining \an acceptable appearance.
D. All aspects of the tree trimming shall be related to the shaping of the tree to its natural and characteristic growing
form while maintaining the appearance of an even balanced crown.
E. All cuts shall be made with a saw or pruner and only at the nodes or crotches. No stubs shall be left.
F. No spurs or climbing irons shall be used in the trees, except when trees are to be removed.
G. All dead crossed and rubbing branches shall be removed.
H. Obstructions (trimmings, logs and other debris) blocking sidewalks and streets shall not be allowed to remain
overnight.
I. It shall be the homeowner's responsibility to remove all trimmings, logs or other debris resulting from tree
trimming operations from the immediate site by the date of expiration of the permit.
J. All elm, red oak and pin oak wood not chipped or shredded shall be delivered to disposal sites approved by the
City. No elm, red oak or pin oak wood from any trimming project may be left on the site or transported to
unapproved disposal sites without the homeowner first. removing all the bark. Bark removal and/or disposal of limbs
must be completed by the time of the expiration date on the permit.
•
INDEMNITY AND RELEASE
As consideration for the granting of the permit being requested the undersigned hereby releases, forever
indemnifies the City of Richfield, its officers, agents and employees from any claim or cause of action for damage
resulting from personal injury, property damage or death arising out of or occasioned by the activity for which the
permit is being requested.
Date
~WNER'S PERMIT NO. CITY PERMIT NO.
CITY OF RICHFIELD
Richfield, Minnesota
Application for Tree Work
to be Performed on City Property
[PLEASE PRINT]
Name of Party Performing Work
Address
Type of Work to be Done -Planting Trimming Removal
Reason for Work Requested
If planting permission is requested, give size, species and sources of replacement tree,
~imated Starting Date
Completion Date
If permit is granted, I hereby agree to do the work in accordance with the attached permit conditions and further
agree to pay the permt fee of $
Approved by (Applicant)
CITY OF RICHFIELD
Signed
By
Date
Date
•
AGENDA ITEM # I I
REPORT # 14
:F
STAFF REPORT
' CITY COUNCIL/HRA STUDY SESSION
JUNE 29, 2000
REPORT PRESENTER:
DEPARTMENT DIRECTOR REVIEW:
REVIEWED BY CITY MANAGER:
BRUCE PALMBORG, COMMUNITY
DEVELOPMENT DIRECTOR
NAME, TircE
ITEM FOR COUNCIL/H~ISCUSSION:
Discussion of draft plan for spending $5 million legislative grant in the airport noise mitigation
area.
L RECOMMENDED ACTION:
Provide comments and direction related to the draft plan for spending
a $5 million legislative grant in the. airport noise mitigation area.
III. BACKGROUND ~
The 2000 Minnesota legislature authorized a grant of $5 million for the City of
Richfield to purchase residential properties within the first two blocks of TH 77. The
legislation required that the City prepare a plan for spending the grant and that it be
submitted to the chairs of the house and senate tax committees no later than
December 15, 2000. The attached draft plan responds to the legislative direction
and would form the basis for the presentation to the tax chairs and Department of
Training and Economic Development when it is revised and approved by the city
council.
The plan establishes policies for property acquisition and designates which
properties will be-first to be purchased. The $5 million grant will only buy 20 to 30
houses. It is staff's recommendation that the first area to be purchased is that area
north of 66th Street.
houses. It is staffs recommendation that the first area to be purchased is that area
north of 66th Street.
There are 82 homes and 88 a artment units in the blocks north of 66th Street that
p
are touched by the 87dB low frequency noise contour. It is estimated that $25
million will be needed to purchase properties in this area., It is hoped that additional
grants will be authorized by the legislature to complete the purchase of all of the
homes and apartments in the 87dB blocks.
The plan indicates that the homes will be purchased, cleared, and the lots seeded.
No other site preparation is contemplated. There is not enough money to remove
streets or trees in the area. Based on the first funding amount, the draft plan does
not propose any specific future redevelopment plan. However, if a developer is
interested in purchasing the land after it is cleared, the land would be appraised and
sold at fair market rates for non-residential development. This would occur only
after all the properties in the 87dB area north of 66th Street are acquired.
III. BASIS OF RECOMMENDATION
A. POLICY
• There are four acquisition policies that are discussed in the plan. The
city would:
1. Purchase homes on blocks in the 87dB low frequency noise
contour.
2. Concentrate acquisition in the area most affected by noise -north
of 66th Street. There are areas south of 66th Street that are in the
87dB, but are not as impacted as the homes north of 66th Street.
3. Purchase single family homes first.
4. Avoid a voluntary buyout program.
• Up to this point, it has been the City's policy to implement a
redevelopment strategy based on a cooperative effort between a
private developer and public agencies. However, it appears that the
legislative intent is to provide money to Richfield to move people who
are most impacted by severe low frequency noise. This $5 million
grant is viewed by several legislators as the "test" case funding and if
Richfield uses it only to acquire homes and move people out of the
area, more funding will be forthcoming. Consequently, it is prudent for
the City to follow the intent of the legislature and clearly demonstrate
the need exists for additional funding to complete the task of acquiring
the most impacted .properties prior to the opening of the new runway.
B. CRITICAL ISSUES
• The most critical issue is the partnership with a developer. If the City
partnered with a developer, some of their private money could be
used to purchase homes and- relocate people. New development
would also provide a replacement for the lost tax revenue from the
area. If the legislature is not forthcoming with. additional funding in
.2001; this partnership will be critically important. If additional money is
secured, redevelopment of the site will still take place, but on fully
cleared land.
C. FINANCIAL ISSUES
• The taxes paid in the project area are about $350,000 per year. (The
Gity's share of the tax revenues is about $66,000.) Without
redevelopment in the area, all taxing jurisdictions will lose revenue.
However, there are continuing maintenance and service requirements
for the area. Grass needs to be mowed, trash removed, and police
patrols to discourage loitering and other illegal activities.
D. LEGAL
• The legislation says that a plan has to be submitted by December 15.
However, funding can be applied for in October. In order to meet that
date, the draft plan needs to be accepted by the city council within the
next month so that it can be reviewed by several agencies before
submittal.
IV. ALTERNATIVE RECOMMENDATION~S~
• N/A
V. ATTACHMENTS
• Draft Plan for Grant Expenditures -June 2000
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• N/A
•
FOURTH DRAFT FOR REVIEW AND DISCUSSION ONLY
Prepared on June 26, 2000
$5 Million Acquisition and Site Preparation Grant
Plan for Grant Expenditures
June 2000
The Legislation
The 20001egislature provided the City of Richfield with a grant of $5 million to purchase
land within the first two blocks of Trunk Highway 77. The legislation required that
Richfield develop and submit a plan to the Chairs of the House and Senate that contains
the following elements.
• Residential Units purchased or to be purchased, by location and type of unit.
• Cost of acquisition or the estimated cost of acquisition of the units.
• The cost of demolition or relocation of buildings, including any offsetting
savings from buildings to be relocated or other salvage.
• The cost of relocation of utilities.
• The cost of any other site preparation for development.
• Plans for sale and use of the cleared land, including estimates of the value of
the land after clearance and site preparation.
• The plans for the ultimate use of the properties acquired or to be acquired.
Goals and Objectives for the Noise Impact Area
The grant provided by the legislature will be used to further Richfield's goals and
objectives for the noise impact area. Those goals and objectives are stated as follows.
• Protect residents' investments in their homes.
• Protect the quality of life of the people in the area.
• Minimize population losses.
• Ensure that there is no loss of park space within the redevelopment area.
• Develop a bikepath and major greenway system.
• Increase, or at least preserve, Richfield's employment and tax base.
• Control commercial traffic in the area.
• Ensure resident involvement in the area planning.
• Complete the conversion of land uses prior to the operation of the new 17-35 runway.
Relocation Grant Implementation Plan
Page 2
Policies for Use of Grant Money
The City of Richfield plans to spend the legislature's $5 million grant according to the
following policies.
1 -Purchase land that has a low frequency noise impact of 87dB or higher.
2 -Concentrate acquisition activities in the area of the city most affected by the noise.
That area is north of 66~' St. where the new runway is closest to residential properties.
3 -Purchase sin leg family houses first since they are more vulnerable to noise than are
apartment buildings that have less exterior surface per dwelling unit. Then, purchase any
apartments on the block.
4 - A voluntary buy-out program will not be conducted. This would result in some
properties being acquired and others remaining. The neighborhood would begin to
resemble parts of the inner city where random abandonment has occurred. This would
not be good for the people who are not acquired immediately or for those on the edge of
the area.
• Residential units purchased or to be purchased, by location and type of unit.
The policies above have lead to a focus on the homes and apartments north of 66t" St. on
18~' Ave. S. and Cedar Avenue. It is anticipated that the city will purchase the properties
shown on the attached map. There are twenty homes included in the first phase of the
purchase plan. Those properties are shown on the attached map. A second phase of
acquisition would include the 20 homes on the west side of 18t" Ave. In subsequent
phases, the city would like to buy out the rest of the 42 homes along 17t" Avenue in the
blocks in the 87dB area. Finally, there are 88 apartment units in the second phase of
purchase plan. Only a small part of this acquisition plan can be accomplished with the
legislature's $5 million grant.
Cost of acquisition or the estimated cost of acquisition of the units.
Single family properties in the purchase areas have estimated market values of $90,000 to
$140,000. Their average EMV is $111,000. Staff uses a standard multiplier, based on
its experience in other projects, to project total acquisition and demolition costs based on
Estimated Market Value (EMV). That multiplier is 1.75. For example, a single family
property with a $111,000 EMV would cost about $194,000 to purchase, relocate
residents, and demolish. The multiplier assumes that our EMV's are lower than the
actual purchase. Actual sale prices are about 10% to 15% higher.
The following table indicates the address of the property to be purchased and the cost of
purchase. These properties constitute the first phase of the purchase plan.
Relocation Grant Implementation. Plan
Page 3
Property Address 2000 EMV*
6315 18 Av. S. $109,000
6321 $142,000
6327 $112,000
6333 $123,000
6339 $100,000
6345 $93,000
6401 $104,000
6409 $103,000
6415 $96,000
6421 $113,000
6427 $115,000
6433 $96,000
6439 $116,000
-6445 $107,000
650E $115,000
6509 $114,000
6515 $116,000
6521 $115,000
6527 $111,000
6533 $116,000
Total Acquisition Cost = 1.75xEMV=
$3,878,000
*Includes purchase, relocation, and demolition
In order to purchase the remaining 88 apartment units and 62 homes in the the blocks in
the 87dB zone, more money will be needed. It is estimated that the purchase of the
apartment buildings and relocation of tenants would cost $4,900,000 (2000EMV * 1.75).
The other 62 homes are expected to cost $15 million to purchase and relocate residents.
The cost of demolition or relocation of buildings, including any offsetting savings
from buildings to be relocated or other salvage.
The demolition costs, including removal of footings, floors and foundations are projected
to be in the $5,000 to $7,000 range for each property. These costs are included in the
acquisition cost in the table above.
Staff will evaluate offering the houses to home movers on a bid basis similar to what was
done along 77th St. when additional right-of--way was acquired. The revenues derived
• .from these sales to movers was negligible -only $500 to $1500 per house. If 20 homes
were purchased, revenues would be expected to range from $10,000 to $30,000.
Relocation Grant Implementation Plan
Page 4
• Demolition costs would not be eliminated because footings, floors, and foundations
would still need to be removed.
The cost of relocation of utilities.
The area north of 66th St. contains many utilities. They include:
Major gas pipeline
Domestic gas distribution lines
City water
City sanitary and storm sewers
Electricity
Telephone
Cable TV fiber optic trunk line
Cable TV distributor lines
Most of the utilities can be cut and abandoned in place. They will not have to be
relocated. The gas pipeline is located in Cedar Avenue and should not need to be
relocated.
The cost of an other site re aration for develo ment.
It is not known at this time what the additional site preparation costs will be.
Plans for sale and use of the cleared land, including estimates of the value of the
land after clearance and site nrenaration.
There are no plans for sale of the property at this time. If someone wanted to buy the
land once it is cleared, the city would have the property appraised and it would be sold at
fair market value.
The plans for the ultimate use of the properties acauired or to be ac uired
Once the land is acquired by the city, the buildings will be cleared. The. foundations will
be removed and the lots re-graded and seeded. The streets and utilities will be
abandoned in place. Without additional money, no more changes are possible. The city
will lose the $351,854 in tax revenue that this area once generated. But, the city will still
have to provide some annual maintenance to -the area. Weeds would have to be cut, trash
picked up, and the area would occasionally have to be patrolled by police.
The city does not have the money to develop the land for park purposes. The city would
entertain offers by someone to purchase the land and develop it for non-residential
purposes.
•
~~
~.
Z
O
O
Z
^ ~
O
0
m
>~
t,
v
L
O
q
L ~
l I
x
m
..
~ ~
~Q
O
0 r~
r-
_~ ~
~u
I
1
L~' 116
~;
it
~I
I
I
I
r----~I
1
F D U F L~
~Q ~ o~p
n ~ d
[~ 0 0 Cl o
64TH ST.
~I
^ 0
O
d o0
65TH ST.
D a
I
I
I
i
1
I
I 1
1
1
1
1
i
f
1
11
tl ~
1
i
1
I^
~`'s"87dB
1
1
I
I'
1
I
1 ~
I
_~---
1
I
I
1
1
~;
~I
~,
1.
11
I
1' I
l
I ~
d~
''~ ~
X11,
i I ~'
111
III
~ ~'
i
I~
I ~1
I uI
I II I ~
~ III'
-,
I p I'~
~.
~,
---
~ ~ II~ ...
II
i ~ II
1
t , ~ ~ ~ ,
~ I ~~
i i i ~ :'.. ..;
i ~;
ssT i sT. ~~ :~_~\ i ~ __
.-~ ~~ ~ i /
~ ~r~~ , ~•
AGENDA ITEM # I
REPORT # 13
STAFF REPORT
.._ .~ ..
CITY COUNCIL/HRA STUDY SESSION
JUNE 29, 2000
•
REPORT PREPARED BY:
REPORT PRESENTER:
DEPARTMENT DIRECTOR REVIEW:
REVIEWED BY CITY MANAGER:
BRUCE PALMBORG,
COMMUNITY DEVELOPMENT DIRECTOR
BRUCE PALMBORG,
COMMUNITY DEVELOPMENT DIRECTOR
Nance TITLE
~i~~/I~~ t/1
L~
ITEM FOR COUNCIL/HRA DISCUSSION:
Discussion regarding status of redevelopment priorities and financing.
I. RECOMMENDED ACTION:
None, discussion only.
~ II. BACKGROUND
The following provides information on the status of all current redevelopment
activities and the use of Tax Increment Financing (TIF). The information is provided
to facilitate discussion and as a basis for helping to direct staff as to their response
to interested developers.
•
In recent years, developer interest in areas of the City requiring redevelopment has
been significant. Many factors have converged, including the national and regional
economies the need and desire of the community to renew itself to stay viable and
an increasing interest in "smart growth" development. The strategy has been to
focus redevelopment on the edges of the community and in the existing commercial
nodes, thereby protecting and stabilizing the residential "heartland". As a result of
the Housing and Redevelopment Authority (HRA) action on June 19, to drop pursuit
of redevelopment strategies in the Penn and Sixty-Sixth Street (PASSS) area, only
approximately 10 percent of the land area of the City is now considered for
redevelopment. (It is interesting to note that 7 .percent of the 10 percent of the
areas under redevelopment status is comprised of the mitigative area -- see
attached map.)
0629redevelopactivity
r~~
•
Redevelopment Projects Under Construction
• Gramercy Co-op Opening September, 2000
• Woodlake Center Opening November. 2000
• Mainstreet Village
Phase
Phase II
• Castille Place Townhomes
Opening in Phases
December, 2000
May 2001
Sold in phases beginning 2001
Redevelopment Projects Under Contract. not yet in Construction
• Lyndale Gateway; CSM Opening summer 2001
• Best Buy Opening summer, 2002
Redevelopment Concepts Being Evaluated Under `Exclusive Rights' Agreements
approved by HRA
Richfield sets the standard in many redevelopment activities. Success has resulted
in more success and created a critical momentum resulting in continued
expressions of interest from developers. Those areas for which there is current
developer interest include:
76th Street and Lyndale Avenue (northeast corner)
Mr. John Laurient, who submitted a concept proposal for Lyndale Gateway
approximately three years ago, is keenly interested in this area. Currently occupied
by the Ketsana's Thai Restaurant, Dairy Queen and Metro Pawn and Gun along
with four houses on Garfield Avenue, he is proposing a small retail development
along with a new Dairy Queen to be owned and operated by the current Dairy
Queen proprietor. Mr. Laurient desires special status under an exclusive rights
agreement.
I-494/77th Street Corridor
From time to time, developers express interest in this area. Currently, a hotel
owner/operator who will be displaced by the MAC buyout in Bloomington (east of
the MOA) is very interested in building a replacement facility east of 12th Avenue.
They require an indication of interest from Richfield soon..
Existing City Garage Block
Redevelopment here would occur when the garage is relocated, currently
scheduled for 2002. While no redevelopment concept has been proposed, the HRA
has initiated site assembly. One of the three single-family houses was purchased in
1999 when the owner contacted staff regarding a sale. A key parcel is occupied by
the Gleason Mortuary. For more than two years staff has been engaged in "on and
off' negotiations. It appears that the opportunity to buy may be near. This situation
presents an opportunity to continue site assembly as owners express interest in
selling. (The purchase of this property would not require additional staff.)
Multi-year Projects
There are projects more complex than those constructed by a single developer.
Some projects are several years in planning and require more than one
redeveloper. Lyndale Gateway is an example, as is Lakes at Lyndale. Lakes at
Lyndale consumed almost two years of planning. The planning resulted in an
overall redevelopment strategy, which was to be implemented in an ongoing
manner until 2015. It will require the interest and commitment of manydevelopers
to complete. A momentum has been achieved; construction of Woodlake Centre
and Gramercy, exclusive rights agreements for City Bella and Lyndale Garden
Center. If a developer expressed interest in pursuing redevelopment of; for
example, the K-Mart site, how should staff respond?
Mitigative Area
Although a separate item on the agenda for June 29 one point is appropriate for
inclusion in this letter. Current staff can handle the administration of the $5 million
grant. However, should sizeable.additionalfunds be forth coming in 2001 additional
staff would be required
Tax Increment Financing (TIFF
TIF is the financial engine which, to date, has helped to achieve redevelopment... It
has been the policy of the HRA to make TIF available in accordance with state law
through. application of the "but for" testa This test finds that "but for" the use of TIF,
the redevelopment would not take place. The. HRA's financial consultant analyzes
the developer's sources and uses statement. If the analysis reveals the return on
investment would yield abelow-market rate of return, TIF has been provided to a
level which provides more acceptable rate. When appropriate, portions of the TIF
have been withheld to fund HRA programs directly such as the Housing Fund.
III. BASIS OF RECOMMENDATION
A. POLICY
• The purpose of the discussion is to evaluate the current policy of the HRA
which is to respond affirmatively and quickly to developers with
redevelopment concepts which would be desirable for the community.
B. .CRITICAL ISSUES
• In what manner should staff continue to work with developers who have an
exclusive rights agreement?
• How should staff respond to developers with concepts which have been
under discussion with staff for periods of time but are not covered by
contract/agreement?
• Should a developer provide a concept in conformance with the Lakes at
Lyndale concept, how should staff respond?
• The I-494 Corridor will continue to generate developer interest. Most of this
area is not within a TIF District. TIF will continue to be an issue in
redevelopment proposals. Are there benefits in developing a TIF policy
guide specific to the type of redevelopment?
• For Community Development staff to process major redevelopment projects
beyond those are currently committed through a contractual status would
require additional personnel achieved either by increasing staff or by
contract.
C. FINANCIAL
• Does the policy on the provision for TIF need to be modified?
• Is there support for additional staff if and when needed?
D. LEGAL
• Assuming current contractual obligations are honored there are no issues.
IV. ALTERNATIVE RECOMMENDATION(S~
• N/A
V. ATTACHMENTS
• Revised Planning Areas map.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• N/A
•
r
~anv atia3~
H184
H1L4
H194
NOlJN I WOO'19
H1S 4
Hlbl
HlE4
H1Z4
H144
H104
lOll~3
OJ`dOIHO
snawmo~
Nab'd
dNt1~JiN0
ant/ aNtlllaOd
H15
Hlb
NOlNI~~
aaE
Q~ ONZ
SN3n31S
L ~ ls4
Q V' 3nb' 13'I~OOIN
^~ "1l3aSltfl9
_° ~ HlaOM1N3M
°~ H- Aanaswd
0 1Nt/Sb'3ld
ONt/aJ
d .~
V lalaaeH
a-lal.~av~
3n`d 3lt/ONA'1
HOIaOIb'
1NtJAa9
Xb'd100
1NOdn4
NOSa3W3
1NOW3ad
aaval~
la~oawnH
M N N N N fn N M N M M M N M M M M
n n x x x x x x x ~ o n x x x x x
Z ~ ~ ~ ~ K ~ ~ ~ ~ Z ~ ~ ~
N M 'tt In CO Ol O N M V In ~ ~ °~p
~o io co ~o io co io io ~ r~ r~ ~ n r~ ~ ~ ~
0
0
ti
N
A
.o m
~~
s~
0 0
a` c
~s
e o
'e
c
a~
v
0
0
N
0
0
~ I
o~
o
°o
rrrm ~~ rrrrrrrrrn rrm?n» mrr-~; ~r ~rrmn-n rrr?,~ -