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01-10-00 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, JANUARY 10, 2000 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS RICHFIELD CITY HALL AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF REGULAR CITY COUNCIL MEETING OF DECEMBER 13, 1999 ADMINISTRATIVE REPORTS AND OTHER BUSINESS 1. REVIEW AND CONSIDERATION OF APPROVAL OF CITY OF RICHFIELD 2000 • LEGISLATIVE INITIATIVES AND POLICIES COUNCIL LETTER NO. 1 PRESENTATION INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO PRINT THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE RECORD. 2. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA AGENDA APPROVAL 3. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR 4. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. A. CONSIDERATION OF APPROVAL OF COUNCIL DESIGNATION OF STEVEN L. DEVICH AS ACTING CITY MANAGER C.L. 2 B. CONSIDERATION OF APPROVAL OF ACKNOWLEDGEMENT OF ALCOHOL • ESTABLISHMENTS THAT SUCCESSFULLY COMPLETED EACH ALCOHOL COMPLIANCE CHECK CONDUCTED IN 1999 C.L.3 C. CONSIDERATION OF APPROVAL OF RESOLUTION DESIGNATING 2000 SOCIAL SERVICE AGENCY FUNDING AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENTS FOR SERVICE C.L. 4 D. CONSIDERATION OF APPROVAL OF RESOLUTIONS DESIGNATING OFFICIAL DEPOSITORIES FOR CITY OF RICHFIELD FOR 2000, INCLUDING APPROVAL OF COLLATERAL C.L. 5 E. CONSIDERATION OF APPROVAL OF RICHFIELD-SUN CURRENT AS OFFICIAL NEWSPAPER FOR 2000 C.L. 6 F. CONSIDERATION OF APPROVAL OF TRANSFER OF RESIDUAL BALANCE IN STREET LIGHT ENTERPRISE FUND TO GENERAL FUND C.L. 7 G. CONSIDERATION OF APPROVAL OF CONFIRMING COUNTY ASSESSOR'S SELECTION OF MONDAY, MAY 1, 2000 FOR LOCAL BOARD OF EQUALIZATION MEETING C.L.8 H. CONSIDERATION OF APPROVAL OF RESOLUTION RECOMMENDING HENNEPIN COUNTY AUCTION TAX FORFEITED LAND AT 6216 BLAISDELL AVENUE TO ADJACENT OWNER(S) C.L. 9 1. CONSIDERATION OF APPROVAL OF CANCELLATION OF CONTRACT WITH SANDERS, WACKER & BERGLY, INC. FOR PARK PLANNING SERVICES FOR VETERANS MEMORIAL PARK C.L. 10 J. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING LANDSCAPE PARTNERSHIP PLAN BETWEEN MINNESOTA DEPARTMENT OF TRANSPORTATION AND CITY OF RICHFIELD FOR REPLACEMENT OF TREES REMOVED IN MNDOT RIGHT-OF-WAY ALONG 1-35W C.L. 11 K. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING SIGNATURE OF BOARD OF WATER AND SOIL RESOURCES WATERSHED MANAGEMENT PLAN GRANT DOCUMENTS AND AUTHORIZING RICHFIELD'S SHARE OF LOCAL MATCH C.L. 12 PUBLIC HEARINGS 5. PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE AUTHORIZING SALE OF CITY-OWNED REAL PROPERTY AT 7645 LYNDALE AVENUE TO RICHFIELD SENIOR HOUSING, INC. FOR LYNDALE GATEWAY REDEVELOPMENT PROJECT COUNCIL LETTER NO. 13 6. PUBLIC HEARING AND SECOND READING OF ORDINANCE AUTHORIZING CONSTRUCTION OF REPLACEMENT GOLF COURSE COUNCIL LETTER NO. 14 7. PUBLIC HEARING AND SECOND READING OF ORDINANCE RELATING TO COUNCIL MEMBER ATTENDANCE AT COUNCIL MEETING, AMENDING SUBSECTION 205.15 OF RICHFIELD CITY CODE; AND CONSIDERATION OF RESOLUTION REGARDING COUNCIL ATTENDANCE FOR 2000 COUNCIL LETTER NO. 15 PROPOSED ORDINANCES 8. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDMENT TO CITY CODE, SECTION 840.01 REGARDING HOURS OF CITY PARKS COUNCIL LETTER NO. 16 9. CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE AUTHORIZING SALE OF CITY-OWNED REAL PROPERTY AT 7644 GARFIELD AVENUE TO RICHFIELD SENIOR HOUSING, INC. FOR LYNDALE GATEWAY REDEVELOPMENT PROJECT COUNCIL LETTER NO. 17 ADMINISTRATIVE REPORTS AND OTHER BUSINESS 10. CONSIDERATION OF COUNCIL DESIGNATION OF MAYOR PRO TEMPORE FOR 2000 COUNCIL LETTER NO. 18 11. CONSIDERATION OF DESIGNATION OF COUNCIL LIAISON APPOINTMENTS FOR 2000 COUNCIL LETTER NO. 19 AIRPORT BUSINESS 12. AIRPORT STATUS REPORT CORRESPONDENCE 13. LEGISLATIVE REPORT COUNCIL CHOICE 14. COUNCIL DISCUSSION ITEMS 15. CLAIMS AND PAYROLLS 16. ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 612-861-9702. /I CITY OF RICHFIELD, MINNESOTA Council Letter No. 19 Agenda January 10, 2000 Issue Statement: Designation of Council liaison appointments for 2000. Background: Members of the City Council serve as the City's representative on various metropolitan agencies and the City's Commissions. Each year, the Council appoints Council Members to serve on the various agencies. Recommended Motion: Designate representatives for the various boards and agencies Basis of Recommendation: The City needs representation on these boards and agencies. Alternative Recommendation.: Defer the designations until a future Council meeting Discussion/Decision Mode: This item has been placed on the January 10, 2000 Council agendafor consideration. Respectfully submitted, Samantha Orduno City Manager SO:cak 0 AGENCY 1999 LIAISON ASSOC. METRO MUNICIPALITIES RUSS SUSAG, REP. SAMANTHA ORDUNO, ALT. SOUTHWEST CABLE COMMISSION KRISTAL STOKES, DIR. STEVE DEVICH, DIR. SUE SANDAHL, ALT. SAMANTHA ORDUNO, ALT. NOISE RUSS SUSAG, REP. SUE SANDAHL, ALT. LEAGUE OF MINNESOTA CITIES SUE SANDHAL, REP. RUSS SUSAG, ALT. MASAC KRISTAL STOKES, REP. MARK HINDS, REP. RUSS SUSAG, ALT. SAMANTHA ORDUNO, ALT. RICHFIELD SCHOOL DISTRICT SUSAN ROSENBERG, REP. SUE SANDAHL, ALT. STOREFRONTNOUTH ACTION DAN SCOTT, LIA. 0 SUSAN ROSENBERG, ALT. 1-35W SOLUTIONS ALLIANCE RUSS SUSAG, REP. MIKE EASTLING, ALT. 494 CORRIDOR COMMISSION RUSS SUSAG, LIA. TOM FOLEY, ALT. ADVISORY BOARD OF HEALTH MARTIN KIRSCH, LIA. SUSAN ROSENBERG, ALT. COMM. SERVICES COMMISSION SUSAN ROSENBERG, LIA. KRISTAL STOKES, ALT. HUMAN RIGHTS COMMISSION RUSS SUSAG, LIA. SUSAN ROSENBERG, ALT. PLANNING COMMISSION MARTIN KIRSCH, LIA. SUSAN ROSENBERG, ALT. FRIENDSHIP CITY COMMISSION MARTIN KIRSCH, LIA. KRISTAL STOKES, ALT. l/-/ 2000 LIAISON RICHFIELD COMMUNITY HUMAN SUSAN ROSENBERG, REP. SERVICES PLANNING COUNCIL KRISTAL STOKES, ALT /D CITY OF RICHFIELD, MINNESOTA Council Letter No. 18 Agenda January 10, 2000 Issue Statement: Council designation of Mayor Pro Tempore. Backaround: It is necessary to designate a Council Member to serve as the Mayor Pro Tempore for those times when the Mayor is absent from the City. Past Mayor Pro Tempores include: 1999 Russ Susag 1998 Mike Sandahl 1997 Mike Sandahl Recommended Motion: Designate a Council Member to serve as Mayor Pro Tempore for 2000. Basis of Recommendation: This appointment is necessary to ensure continuation of City operations during an absence of the Mayor. Alternative Recommendation: Defer this appointment to a later Council meeting. Discussion/Decision Mode: This item has been placed on the January 10, 2000 Council agenda for consideration. Respectfully submitted, Samantha Orduno City Manager SO:cak 0 9 CITY OF RICHFIELD, MINNESOTA 40 Council Letter No. 17 Agenda January 10, 2000 Issue Statement: Consideration of a first reading of a transitory ordinance authorizing the sale of the City- owned real property at 7644 Garfield Avenue to Richfield Senior Housing, Inc. for the Lyndale Gateway Redevelopment Project. Backaround: On October 18, 1999, the Richfield Housing and Redevelopment Authority (HRA) entered into a Contract for Private Redevelopment (Contract) with Richfield Senior Housing, Inc. (RSH), for redeveloping a portion of the Lyndale Gateway Project. A portion of a single family residential lot, formerly at 7644 Garfield Avenue, is required for the redevelopment project since part of the building footprint encroaches upon the lot. This lot was purchased by the City from the HRA for a nominal fee (believed to be $1.00) in 1987. The City purchased this lot in order to accommodate a screenwall, landscaping buffer, and loop street on Garfield Avenue and 77th Street. The screenwall and landscaped buffer were eventually removed and replaced with new elements when 77th Street was widened within the last several years. This lot had not been identified earlier because it was incorrectly deleted from the City's plat maps after it was purchased by the City. RSH is requesting that the City transfer the underlying fee title to this parcel to them in order to construct the project. The City would be paid a nominal fee of $1 for the lot. The majority of this lot would not be developed upon, and that undeveloped portion would be dedicated to the City as 77th Street right-of-way. The public hearing and consideration of a second reading of the transitory ordinance for land sale is proposed to be held on February 14, 1999. The land sale transaction cannot take place until the effective date of the transitory ordinance, or March 22, 2000. A Right of Entry Agreement will be necessary to allow the Developer to enter the property and undertake construction activities prior to the time in which the transitory ordinance is effective A portion of an earlier plat map showing this parcel is attached for City Council review. Recommended Motion: Conduct a first reading of a transitory ordinance authorizing the sale of the City-owned real property at 7644 Garfield Avenue described in the attached ordinance and set a public hearing and second reading of the transitory ordinance for February 14, 2000. Basis of Recommendation: 1. The City acquired 7644 Garfield Avenue from the HRA in July 1987 fora nominal fee in order to accommodate the installation of certain public improvements. q'I 2. At some time after the City's acquisition of the property, it was incorrectly deleted from the City's plat maps. 3. The HRA is under contract with a developer to undertake certain redevelopment activities within the Lyndale Gateway Project Area. 4. A portion of the subject property is necessary for the project as the building footprint .encroaches upon the property. 5. The property will be replatted and the undeveloped portion will be dedicated to the City as right-of-way. Alternative Recommendation: The City Council may choose not to undertake a transitory ordinance for the land sale at this time. Discussion/Decision Mode: The first reading of the transitory ordinance at this time will expedite redevelopment. A public hearing and consideration of a second reading of the transitory ordinance is proposed to be held on February 14, 2000. Publication of the transitory ordinance would occur shortly thereafter and would be effective 30 days after publication. A sale transaction will occur after the effective date. Respectfully submitted, Samantha Orduno City Manager SO:cak 40 9-a BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY-OWNED REAL PROPERTY LOCATED IN THE CITY OF RICHFIELD, COUNTY OF HENNEPIN, STATE OF MINNESOTA 7644 GARFIELD AVENUE The City of Richfield Does Ordain: Section 1: The following described real property located in the City of Richfield, County of Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise disposed of, and conveyed by the City as herein provided: Lot 8, Block 7, Sunset Terrace Addition, Hennepin County, Minnesota, subject to an easement for 77th Street, and having a street address of 7644 Lyndale Avenue South, Richfield, Minnesota Section 2: The Mayor and City Manager are hereby authorized to take all actions as required to sell, transfer, or otherwise dispose of and convey the real property described in the foregoing Section 1, including, by way of illustration and not limitation, the execution of all documents, purchase agreements, deeds of conveyance, and other instruments connected with such sale, transfer or disposition and conveyance. Passed by the City Council of the City of Richfield, Minnesota this day of , 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 6- 7644 GARFIELD AVENUE 50 0 50 100 150 200 250 300 Feet A N 1-6-2000 0 8 . CITY OF RICHFIELD, MINNESOTA Council Letter No. 16 Agenda January 10, 2000 Issue Statement: Consideration of first reading of an ordinance amendment to the City Code, Section 840.01 regarding the hours of City parks. Backaround: As a result of neighborhood park meetings conducted by Public Safety and other City staff, feedback was received regarding the closing of neighborhood parks at an earlier hour due to noise created by late-night users. Currently, all Richfield parks close at 11 p.m. Residents were concerned about the incidence of vandalism, loitering and the potential for other problems. Moving the park closing time from 11 p.m. to 10 p.m. closing time for all but five parks (see next paragraph) was suggested as a way for Public Safety and other City staff to prevent such activity after dark. Recreation Services staff identified five City parks in which various activities take place until 11 p.m., which would conflict with the earlier closing time. Considering the hours of use of these parks for gatherings, room rentals and athletic events until 11 p.m., the closing time of the following five parks would remain at 11 p.m.: • Augsburg Park • Donaldson Park • Taft Park • Veterans Park • Washington Park • Wood Lake Nature Center The Council discussed this item at the October 4 Study Session. Recommended Motion: Consider first reading of the ordinance amendment to the City Code, Section 840.01 regarding the hours of City parks and schedule a public hearing and second reading of the amendment for February 14, 2000. Basis of Recommendation: 1. The proposed ordinance amendment will help address some of the concerns expressed by Richfield residents living near neighborhood parks. 2. The Community Services Commission reviewed the amended ordinance at their regular August meeting and recommend approval of the amendment. 3. This item was discussed at the October 4 Study Session. . Alternative Recommendation: Do not discuss the ordinance amendment. Discussion/Decision Mode: Council is requested to consider the ordinance amendment and take action to schedule a public hearing and second reading at the January 10 meeting. Respectfully submitted, Samantha Orduno City Manager SO:ds • 0 • BILL NO. AMENDMENT TO SECTION 840.10 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: g- a, Section 840 of the ordinance code of the City of Richfield entitled "Public Parks" is hereby amended: Section 840 - Public parks • 840.01. Reaulatina closina of public parks. Public parks of the city will close at 44 10 e'nleck p.m. each day and shall remain closed to the public until 5 a.m. on the next day, except that the following Darks will remain ooen until 11 D.m.: • Auasbura Park • Donaldson Park • Taft Park • Veterans Memorial Park • Washinaton Park • Wood Lake Nature Center Except as provided in subsection 840.03, no person may be in, remain in or enter any public park between the park's closina time the hours ef 11 G'GlGGk . and 5 e'61A6k a.m. and no person may drive into or remain in a public parking area within or immediately adjacent to a public park during the hours when the park is closed. For the purposes of this section that area of Augsburg Park belonging to and occupied by the Hennepin County branch library is included as a public park. Passed by the City Council of the City of Richfield, Minnesota this day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 15 Agenda January 10, 2000 S Issue Statement: Public hearing and second reading of ordinance relating to Council Member attendance at Council meetings; amending Subsection 205.15 of Richfield City Code, and consideration of the resolution regarding Council attendance for 2000. Backaround: Subsection 205.15 of the Richfield City Code establishes an attendance policy for Council Members. The policy requires attendance to be taken at every regular and special meeting of the City Council and provides for the imposition of a monetary penalty for unexcused absence from a Council meeting. The policy may be annually invoked by resolution of the City Council. For 1999, that Resolution is No. 8669. At the October 25, 1999 Council meeting, Council Member Sandahl raised a question about the application of Resolution No. 8669 to Special Council meetings called when a quorum or more of the Council may be present at community events and similar functions. At the direction of the Council, the City Attorney reviewed the ordinance and Resolution No. 8669 and is recommending that the Council consider amending the ordinance and adopting a revised resolution. The proposed ordinance and resolution are attached for the Council's consideration. Subsection 205.15 requires that the attendance policy apply to all Regular and Special Council meetings. The ordinance does not distinguish between Council meetings called for the purpose of conducting City business and those called for purposes that are ceremonial (such as ribbon cuttings) or informational (such as a League of Minnesota Cities training session). The proposed ordinance would modify subsection 205.15 by requiring that the attendance policy apply to all Regular Council meetings but only to those Special Council meetings that the Council specifies in its annual resolution. Under the current Resolution No. 8669, the requirement for taking attendance and obtaining Council approval for an excused absence applies to all regular and special meetings, but the monetary penalty is imposed only for unexcused absences from regular meetings or special business meetings of the Council. The proposed resolution would remove the requirement for taking attendance at special informational and ceremonial Council meetings. The proposed resolution also clarifies that special business meetings are intended to include special work study sessions and special meetings called for the purpose of conducting public hearings (which otherwise might be considered informational meetings). The proposed ordinance and resolution also delete a provision that allowed notices of special meetings to be mailed to the Council Member's voter registration address. The City Attorney recommended removing that provision, because it is inconsistent with the provisions of subsection 205.03 of the City Code, which requires personal service of meeting notices. If the Council wants to allow that form of delivery of special meeting notices, an amendment to subsection 205.03 would be appropriate. The Council discussed the proposed ordinance and resolution at their November 22 Council meeting. First reading of the ordinance was held on December 13 and the public hearing and second reading of the ordinance and approval of the resolution were scheduled for January 10, 2000. Recommended Motion: Conduct the public hearing and approve second reading of the ordinance related to Council Member attendance at Council meetings; amending Subsection 205.15 of the Richfield City Code, and approve the Council attendance resolution for 2000. Basis of Recommendation: 1. The Council has indicated that the present attendance policy should not be applied to special meetings that are informational and ceremonial in nature. 2. The Council discussed the proposed ordinance and resolution at their November 22, 1999 Council meeting. 3. First reading of the ordinance was held on December 13, 1999. Alternative Recommendation: Take no action on the proposed changes, and leave the current ordinance and resolution unchanged. Discussion/Decision Mode: The public hearing and second reading are scheduled for January 10, 2000. Respe tfully submitted, a' J Samantha Orduno City Manager SO:cak • 0 ORDINANCE NO. AN ORDINANCE RELATING TO COUNCIL MEMBER ATTENDANCE AT COUNCIL MEETINGS; AMENDING SUBSECTION 205.15 OF THE RICHFIELD CITY CODE THE CITY OF RICHFIELD ORDAINS: Section 1. Subsection 205.15 of the Richfield City Code is amended to read as follows: 205.15. Attendance at council meetings. Attendance of council members at meetings is one of the most important duties imposed by law on members. Member presence to participate in the hearings, deliberations and decisions of the council is essential to the proper discharge of the member's official duties. Recognizing that it is not always possible for a member to be present at all meetings, and that by reason of business demands, state of health, personal problems, vacations and other matters occasional absences are excusable, the following rules apply to absences of council members from meetings when invoked by resolution of the council (a) such rules shall remain in effect until the end of the calendar year during which the resolution is passed unless revoked prior to that time by resolution of the council; (b) unless excused by a maioritv of the city council. a member of the council may not be absent from any regular or duly Galled i or from such chm meeting eES special meetings as the council may specifv in the resolution; ddFes ed if ddresse ! fn the address E:14e wn eR tho memh°r'°_ voter Feq stFatieR i O?Uc for each unexcused absence from a regular or special meeting of the council each council memberebatl may be penalized by a fine of not to exceed $75, and the mayor may be penalized by a fine of an amount not to exceed $100, but the resolution may specify a lesser penalty for absence from a special meeting than a regular meeting; any member of the council desiring to be excused shall insofar as possible give advance notice to the manager, stating (i) the meeting at which the member will be absent, (ii) 4+s the member's reason for being absent and, (iii) the member's location during the meeting. Sec. 2. This ordinance is effective in accordancewith section 3.09 of the Richfield City Charter. Passed by the City Council of the City of Richfield this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: • Thomas P. Ferber, City Clerk RESOLUTION NO. -7°-3 RESOLUTION REGARDING ATTENDANCE BY COUNCIL MEMBERS AT COUNCIL MEETINGS WHEREAS, the attendance of Council Members at meetings is one of the most important duties imposed by law on members; and WHEREAS, member presence to participate in hearings, deliberations and decisions of the Council is essential to the proper discharge of the member's official duties; and WHEREAS, recognizing that it is not always possible for a member to be present at all meetings and that by reason of business demands, state of health, personal problems, vacations and other matters, occasional absences are excusable; and WHEREAS, Subsection 205.15 of the Richfield City Code establishes rules for attendance at City Council meetings that may be invoked by resolution of the Council. NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield, Minnesota that the following rules apply to absences of Council Members from meetings during calendar year 2000: 1. This resolution applies to all regular meetings of the Council, as defined in Subsection 205.01 of the Richfield City Code. This resolution also applies to duly called special business meetings of the Council. The resolution does not apply to special informational or special ceremonial meetings. Special Council meetings are those called pursuant to Subsection 205.03 of the Richfield City Code. For purposes of this resolution, special meetings are further categorized as: a) Special business meetings. Special business meetings include: Special meetings called to conduct official business of the City where the Council considers action requiring a vote of the City Council; special work study meetings; and special meetings called for the purpose of conducting a public hearing. b) Special informational meetings. Special informational meetings are those called for the City Council to receive information or to participate in discussion but where no official action of the City Council is taken, except that the term does not include special work study meetings or meetings called for the purpose of conducting a public hearing. C) Special ceremonial meetings. Special ceremonial meetings are those called for ceremonial activities but where no official action of the City Council is taken, including ribbon cuttings, community celebrations and similar activities. be penalized by a fine of $50. The fine shall be automatically deducted from the next Council Member payment unless otherwise directed by a majority of the City Council Members present. 5. This resolution remains in effect until December 31, 2000 unless revoked prior to that date by resolution of the City Council. This resolution supersedes Resolution No. 8669. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 0 6 CITY OF RICHFIELD, MINNESOTA i Council Letter No. 14 Agenda January 10, 2000 Issue Statement: Public hearing and second reading consideration of an ordinance to authorize construction of a replacement golf course. Backaround: During 1999 the City received official notice from the Metropolitan Airports Commission (MAC) that Richfield's Rich Acres Golf Course operation must be terminated at the end of the 1999 season. It further stated that the leased golf course property must be turned back to the MAC on or before April 1, 2000. In anticipation of losing the golf course facility, in 1998 the City began to work on options for replacing this lost recreation asset and revenues. The most promising avenue appeared to be to enter into cooperative efforts with the Minneapolis Park and Recreation Board (MPRB) for an opportunity to either sub-lease or purchase the Fort Snelling Golf Course. Minneapolis was interested in acquiring property on the Upper Bluffs area, including the Polo Grounds, to construct an athletic fields complex. While the Fort Snelling Golf Course was part of the entire "Upper Bluffs package:" it was represented to Richfield that Minneapolis was agreeable to either letting Richfield attempt to acquire the course or sub-lease the Fort Snelling Golf Course operation to Richfield. Richfield could then have moved a portion of its golf operations from the Rich Acres Course to Fort Snelling Course for operation of the 2000 golf season. Eventually, the City would have pursued acquiring and remodeling the course. For nearly a year and one half, numerous discussions regarding the impact of airport expansion and its effects upon Richfield, including recreation assets, were held with the MPRB, MAC, the Minnesota Department of Natural Resources (DNR), the Veterans' Administration, the Metropolitan Council and a number of other pertinent entities. During those discussions, it was always the City's goal and understanding that Richfield would have the opportunity to take over operations of the Fort Snelling Golf Course at some point in the future. Late in November, Richfield became aware that certain adverse developments affecting the MPRB and their acquisition of properties in the Upper Bluffs area may have influenced their decision to allow Richfield to sub-lease the operations of the Fort Snelling Course. Since that time and after the first reading of this ordinance, City staff contacted the MPRB and was informed by MPRB staff that the MPRB now plans to retain the Fort Snelling Golf Course. The MPRB wishes to use the revenue stream from the course to help pay for bonds they must issue for additional costs they will incur in the entire Upper Bluffs acquisition and development project. Richfield has also been in contact with the DNR, who owns the Fort Snelling Golf Course and other major holdings in the Upper Bluffs area, to see precisely where lease negotiations between MPRB and the DNR stand with respect to the area. The DNR staff previously implied that the DNR would be sending a letter of interest informing a number of parties that they were seeking proposals for the entire Upper Bluffs area and also sub-parcels of the project. Richfield staff anticipated submitting a proposal for the Fort Snelling Golf Course area. Since the first reading consideration of this ordinance, City staff has contacted several staff members of the DNR. It became apparent after those discussions that the DNR was, indeed, going to send out a request for proposals for a portion of the Upper Bluffs area but it would not include Fort Snelling Golf Course or the recreational areas. In essence, that eliminated Richfield's opportunity to deal with • the DNR to acquire or lease the Fort Snelling Golf Course. Richfield is now left with little opportunity but to pursue the matter with the MPRB and to rely upon representations that were made by members of MPRB staff during the course of discussions over the past year and one half. To that end, a letter was sent to the Superintendent of the MPRB as well as to members of Minneapolis City Council outlining what Richfield believes were the facts leading up to the present situation. The letter states the belief that a significant change in direction by the MPRB now leaves Richfield in a position of having spent considerable time and effort working cooperatively toward the development of recreational assets in the Upper Bluff area with the MPRB and having been deprived of the opportunity to work with the Fort Snelling Course. In the preliminary work the City of Richfield has done over the past 18 or so months, a course concept design for the Fort Snelling Course was previously approved by the City Council by the firm of by David A. Kirscht Associates, Inc. That preliminary design and feasibility study projects that a renovated nine hole golf course could be put on the Fort Snelling site at a cost of approximately $2.5 million. The potential funding for the facility could come from a combination of sources. First, staff estimates that just over $640,000 is owed to the City of Richfield by the MAC for the undepreciated capital assets at Rich Acres Golf Course. There is also a cash balance of over $2 million that remains in the Rich Acres Golf Course Fund after the course is closed. Finally, if needed, additional funding could be secured through a Recreational Facility Revenue Bond Issue, which would be repaid from future Golf Course revenues. If the City were able to acquire the course, either through purchase or through lease, it is likely minor improvements would be made for the first season or two and that more significant improvements would come later. At this juncture, the City of Richfield must first establish an opportunity to either lease or acquire the Fort Snelling Golf Course in order to proceed with this project. If the City is able to accomplish that, work would need to rapidly begin to put the operation of the Fort Snelling Course into place as soon as possible, preferably for the 2000 season. The public hearing and second reading of this matter is scheduled this evening to take public input regarding the replacement golf course recreational asset and to comply with the spirit of the City Charter regarding public improvements. Attached to this Council Letter is a copy of a Call For Interest from the DNR regarding the Upper Bluffs area and a letter from the City of Richfield to MPRB Superintendent Mary Anderson indicating the current status of the Fort Snelling Golf Course matter. Recommended Motion: Conduct the public hearing and provide second reading consideration of an ordinance to authorize acquisition and construction of a replacement golf course facility. Basis of Recommendation: 1. The City is losing Rich Acres Golf Course at the end of the 1999 season because of airport expansion. 2. Rich Acres Golf Course has been an extremely valuable community recreation asset and a very important revenue source for other of the City's recreation facilities. 6'a 3. If the City is able to obtain an opportunity to sub-lease the Fort Snelling Golf Course from the MPRB or from the DNR it would be important to be able to proceed as soon as possible. 4. The DNR is currently proceeding to negotiate a 30-year lease for the entire Upper Bluffs area with the MPRB. That 30-year lease would include all Upper Bluffs recreational areas including the Fort Snelling Golf Course, thus it is important the City have an opportunity in this matter and that we act quickly before the lease is completed. 5. The opportunity to proceed with a replacement golf course facility may realistically be limited to Richfield's ability to work something out with the Fort Snelling Golf Course. If the opportunity is lost, Richfield may not have another opportunity to replace the golf course recreation asset. Alternative Recommendation: 1. The Council may decide to continue the public hearing and to take second reading . consideration at a future meeting. 2. The Council may decide to not approve the proposed ordinance after completion of the second reading. Discussion/Decision Mode: This matter is being presented at the January 10, 2000 City Council meeting for second reading consideration in conformance with the City Council direction and publication requirements in accordance with the City Charter. Res ctfully submitted, antha rduno City Manager SO:cak 0 b3 TRANSITORY ORDINANCE NO. • AN ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Backaround: findinas. 1.01. Section 8.04 of the Richfield City Charter requires that any capital improvement on City-owned property that has an estimated cost exceeding $500,000.00 or expenditures for design or engineering costs exceeding $75,000.00 must be approved by ordinance after a public hearing. 1.02. It is proposed that the City Council approve a capital improvement project on property currently owned by the Minnesota Department of Natural Resources but that the City would acquire. 1.03. The capital improvement project consists of improvement of the City owned property with a 9-hole public golf course and related facilities, including without limitation a driving range and clubhouse (the "Project"). 1.04. The estimated construction cost of the capital improvement, excluding design and engineering costs, is $2.5 million to $3.0 million. The design and engineering costs are is estimated to exceed $75,000. 1.05. A public hearing was held on January 10, 2000 after due notice as required by Section 8.05 of the Richfield City Charter. 1.06. For the reasons specified in the following sections, the Council finds and determines that it is in the best interests of the City and its inhabitants that the Project be approved. 1.07. As the result of airport expansion, the City has been forced to close the Rich Acres Golf Course. 1.08. The Rich Acres Golf Course was the only golf course located within the City and was an important recreational asset for the residents of Rich Acres and surrounding communities. The Council finds it to be in the public interest to replace that recreational asset. 1.09. The Rich Acres Golf Course generated significant revenue for the City. The Council deems it to be in the public interest to replace that source of revenue. Sec. 2. Approval: effective date. 2.01. The Project is approved, and planning, design and construction of the Project may proceed according to the procedures required by law. 2.02. The purpose of this Ordinance is to comply with the requirements of Section 8.04 of the Richfield City Charter. This Ordinance shall not be construed to require that the City proceed with the Project; nor does it vest any rights in the Project to any individual or entity. The City Council reserves the right to abandon the Project or to modify elements of the Project, if the Council deems abandonment or modification to be in the public interest. 2.03. This ordinance is effective on the day following its publication. Adopted this day of , 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 0 Jan-03-00 11:49A LJR, INC t?te_a?U-+UW-+ r-.ue_ ?-5 • is 0 Minnesota Department of Natural Resources Call For Interest, Decembler= 21, 1999 Fort Snelling-State. park o Upper B1uff -Reuse The Minnesota Department of Natural Resources is (`DN`R) progressing with exciting plans to . 141 bring new life hack to the Upper Bluff Area of Fort Snelling ? hle? P die as, andi28 historices of a former military reservation, contains a nine hole golf course, is bounded on the nor#.llby highway 55; on the,east by highway buildings. The property generally and on west 5-,6n the south by the Minneapolis St. Paul Internatioproposed, l Airport will p n he s rvice to the area. Bloomington Road. The Light Rail Transit system, as The DNR is now soliciting interest from parties desiring a long term lease for reuse of space available for lease his oric buildings. In h total have expressed an interest in locating at the Upper Bluff.. date three being ecause the request Proposals for the teasing of the polo grounds and golf course ??creare ation Board rEga de>Zgba long term DNR is presently working with the Minneapolis Park a lease for the use of these areas. Legislation passed in 1998 allows this lease to occur. Suggested uses for redevelopment of the property includes schools, conference center, environmental learning center, government offices, museums, recreation and overnight lodging. Proposals for reuse of the buildings will be accepted until February It, 2000. For more information call Bill Weir at 651- 772-7994 or Lee Markell at 651-297-7481. DNR Information, 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929 An Equal opportunity Employer Who Values Diversity Printed on Recycled Paper Containing a Minimum of lo% post-Consumer Waste • December 30, 1999 Mary Merrill Anderson Superintendent- Mpls. Park & Recreation Board Grain Exchange Bldg., Room 200 MAYOR 400 South 4th Street MARTIN J. KIRSCH Minneapolis, MN 55415 (a' City Manager's Office CITY COUNCIL SUSAN ROSENBERG Dear Ms. Anderson: SUZANNE M.SANDAHL KRISTAL STOKES BUSS SUSAG The City of Richfield is requesting a meeting with the Minneapolis Park & Rec. Board (MPRB) to ask that the Board reconsider it's recent decision to eliminate Richfield's CITY MANAGER opportunity to assume control of the Fort Snelling Golf Course. We have heen SAMANTHA ORDUNO advised that the MPRG has decided to terminate cooperative efforts to share the operations of the Fort Snelling recreational areas. The specific proposal was for the City of Richfield to operate the Fort Snelling Golf Course either through a lease or transfer of ownership of the property and for the MPRB to construct and operate a ballfield complex. Approximately 18 months ago, the City of Richfield initiated a series of meetings to establish a cooperative effort to meet the recreation needs of Richfield and Minneapolis with respect to the upper bluffs recreational area. Those meetings were . facilitated by the Metropolitan Council and included representatives from a number of federal and state agencies with property interests within this area. It was clearly understood by the parties to those discussions that Richfield was seeking a . replacement for the loss of Rich Acres Golf Course due to airport expansion. The MPRG was seeking additional land to construct athletic fields, primarily on the "Polo Grounds" area. Representations were made to Richfield by the representatives of the MPRG, that the Board was not particularly interested in maintaining operations of the Fort Snelling Course. Further, Richfield representatives relied upon representations that the MPRG would assist Richfield in either sub-leasing or transferring ownership of the Fort Snelling Course to Richfield. Richfield proceeded in good faith to pursue this cooperative arrangement, investing significant staff time and consulting services to determine the potential for future operations of the Fort Snelling Golf Course. This preparation included a feasibility and preliminary design plan for an upgraded golf course, development of a joint master plan for this area, land survey and a variety of other tasks. Richfield shared with the MPRB the cost to produce these products. Richfield also actively supported Minneapolis legislation that provided the MPRG with an athletic field complex on the upper bluffs area with the understanding that the MPRG would transfer operation of the Fort Snelling Golf Course to Richfield. We The Urban Hometown 6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9700 FAX: 612.861.9749 w .drlchfield.mn.us AN EQUAL OPPORTUNITY EMPLOYER Ms. Anderson • December 30, 1999 Page 2 believe that representations were made to legislators, especially Richfield's legislative delegation, that such was the case. Additionally, Richfield assisted MPRB in reversing the GSA position to sell the GSA owned parcel to MAC and MAC's effort to secure other property within this area. Richfield is now faced with news of the MPRG's reversal of their previous position. This reversal is long after we have invested significant time and money toward what was to be a cooperative effort that would have provided Richfield with an opportunity to partially recover a significant recreational asset. Further, the timing of this reversal, at this stage of the process, leaves Richfield with few avenues to pursue to recover this critical opportunity. In summary, the City of Richfield and MPRB joined together to secure and improve the future recreational opportunities at Fort Snelling. Representations were made to the Minnesota Legislature, our congressional delegation, local elected officials and state and federal officials that Fort Snelling recreational area would be jointly operated by MPRB and Richfield. We shared in the cost and efforts related to planning, design, legislation and securing property. A specific joint powers agreement was prepared, executed and forwarded to MPRB to document this commitment. Now we have been advised we will not have the opportunity to operate • the golf course. We urgently request a meeting with representatives of the MPRG to discuss this matter as soon as possible. Please contact Steven Devich, Administrative Services Director (861-9702) or me (861-9705) to arrange a time for this meeting. Si k-4-?? Samarytha Orduno SO:ff Copy: City of Richfield Council Members Steve Devich, Administrative Services Director City of Minneapolis Council Members 0 5 CITY OF RICHFIELD, MINNESOTA • Council Letter No. 13 Agenda January 10, 2000 Issue Statement: Public hearing and consideration of a second reading of a transitory ordinance authorizing the sale of City-owned real property at 7645 Lyndale Avenue to Richfield Senior Housing, Inc. for the Lyndale Gateway Redevelopment Project. Backaround: On October 18, 1999, the Richfield Housing and Redevelopment Authority (HRA) entered into a Contract for Private Redevelopment (Contract) with Richfield Senior Housing, Inc., also known as Twin City Christian Homes (Developer), for the Lyndale Gateway Project (Gateway Project). The City-owned real property at 7645 Lyndale Avenue is part of the redevelopment site area necessary for the project. The subject parcel was originally acquired by the City in 1993 by eminent domain for the 77th Street Right-of-Way Expansion Project (77th Street Project). After site clearance for this project, the remnant parcel was paved and landscaped. Since then, a portion of the parcel has been leased to Fred Ryan, an adjacent property owner, for seven parking spaces. The lease with Fred Ryan will be terminated as a part of the sale process. In order to facilitate site assembly for the Gateway Project, it is proposed that the City sell 7645 Lyndale Avenue directly to the Developer for $37,100. The actual market value of the property is currently being determined through an appraisal. If the actual market value of the property exceeds $37, 100, it is being proposed that the difference in value be paid by the Richfield Housing and Redevelopment Authority (HRA). It is legal counsel's intention to draft a collateral agreement between the HRA and the City of Richfield. This agreement would state that the HRA may be required to reimburse the difference between the actual value of the property and the $37,000 to be paid by the Developer. This reimbursement by the HRA would be funded with any remaining tax increment generated by the development after all earlier commitment of tax increment funds are fulfilled. The closing transaction on the land sale will occur after the transitory ordinance's effective date of February 17, 2000. Recommended Motion: Following the public hearing, the City Council is requested to: a) adopt the transitory ordinance authorizing the sale of the City-owned property discussed in the attached ordinance; and b) direct staff to undertake the sale of the property. Is 5-? 1 i Basis of Recommendation: 1. The City acquired 7645 Lyndale Avenue for the 77th Street Right-of-Way Expansion Project in 1993. 2. The HRA contracted with a developer to undertake redevelopment within the Lyndale Gateway Project Area. 3. The subject property is necessary for site assembly purposes. 4. The Contract for Private Development (as it is currently proposed) between the Developer and the HRA reflects a sales price of $37,100 for the purchase of the property. 5. The first reading of the transitory ordinance authorizing and providing for the sale, transfer or other disposition or conveyance of 7645 Lyndale Avenue South was held on November 22, 1999 by the City Council 6. A legal notice of public hearing to consider a transitory ordinance authorizing and providing for the sale, transfer or other disposition or conveyance of 7645 Lyndale Avenue South was published in the Sun Current newspaper on December 29, 1999. Alternative Recommendation: The City Council may choose not to undertake a transitory ordinance for the land sale at this time. Discussion/Decision Mode: Publication of the transitory ordinance would occur as soon as possible and is effective 30 days after publication. A sale transaction could not occur until after the effective date. Res ctfully submitted, antha rno City Manager SO:cak 0 s-z BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY OWNED REAL PROPERTY LOCATED IN THE CITY OF RICHFIELD, COUNTY OF HENNEPIN, STATE OF MINNESOTA 7645 LYNDALE AVENUE The City of Richfield Does Ordain: Section 1: The following described real property located in the City of Richfield, County of Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise disposed of, and conveyed by the City as herein provided: Lots 9 and 10, Block 7, Sunset Terrace Addition, Hennepin County, Minnesota, subject to an easement for 77th Street, and having a street address of 7645 Lyndale Avenue South, Richfield, Minnesota Section 2: The Mayor and City Manager are hereby authorized to take all actions as required to sell, transfer, or otherwise dispose of and convey the real property described in the foregoing Section 1, including, by way of illustration and not limitation, the execution of all documents, purchase agreements, deeds of conveyance, and other instruments connected with such sale, transfer or disposition and conveyance. Passed by the City Council of the City of Richfield, Minnesota this day of by the Richfield City Council. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk qK CITY OF RICHFIELD, MINNESOTA Council Letter No. 12 Agenda January 10, 2000 Issue Statement: Consideration of resolution authorizing signature of Board of Water and Soil Resources Watershed Management Plan grant documents and authorizing Richfield's share of the local match. Backaround: The City of Richfield and the City of Bloomington have formed the Richfield- Bloomington Watershed Management Organization (R-BWMO). Following 1991 Board of Water and Soil Resources (BWSR) approval of the R-BWMO plan and direction that the member cities administer the plan, the stormwater management efforts of each City were prepared for and incorporated into the city code of each municipality. The BWSR has made up to $15,600 in state grant funds available to the R-BWMO to assist in the development of its second generation watershed management plan. The second generation plan is scheduled to be completed in 2000. The R-BWMO is hiring WSB and Associates to assist in completing the second generation Watershed Management Plan at a cost of $24,795. The grant requires a 1:1 local match. The cities of Richfield and Bloomington will be splitting the local match or $6,198.75 each. Because the R-BWMO Board of Managers consists of the members of the City Council for the two member cities, each city is processing a resolution authorizing signature of Board of Water and Soil Resources Watershed Management Plan grant documents. Kristal Stokes is currently serving as chair of the R-BWMO. Recommended Motion: Approve the attached resolution authorizing signature of Board of Water and Soil Resources Watershed Management Plan grant documents. Basis of Recommendation: 1. The City of Richfield is one of the two cities comprising the R-BWMO. 2. The State of Minnesota, through the Board of Water and Soil Resources, has made grants available to assist in the development of second generation watershed management plans. Alternative Recommendation: Do not approve the resolution. However, the R-BWMO needs to develop a second generation watershed management plan, has hired WSB and Associates to assist in the development of said plan, and the opportunity is available through a grant agreement to obtain matching funds for said watershed management plan development. Discussion/Decision Mode: Council is asked to take action at the January 10, 2000 Council meeting. Respectfully submitted, Sa tha Or uno City Manager SO:cak RESOLUTION NO. q1<_1 • RESOLUTION AUTHORIZING SIGNATURE TO BOARD OF WATER AND SOIL RESOURCES WATERSHED MANAGEMENT PLAN DOCUMENTS WHEREAS, the State of Minnesota, acting by and through its Board of Water and Soil Resources ("BWSR"), has authority to award grants to the even county metropolitan area watershed management organizations pursuant to Minn. Stat. 103B3369, Subd. 5 (1995); and WHEREAS, BWSR has made up to $15,600 in state grant funds available to the Richfield-Bloomington Watershed Management Organization to assist in the development of its second generation watershed management plan; and WHEREAS, the terms of the State Grant require the Richfield-Bloomington Watershed Management Organization to contribute matching funds and in-kind goods and services up to or equal $15,600; and WHEREAS, the Board of Water and Soil Resources has established a priority review schedule for submittal of second generation watershed management plans. NOW, THEREFORE, BE IT RESOLVED that the Richfield City Council, as members of the Richfield-Bloomington Watershed Management Organization, approves entering into a Grant Agreement with the State of Minnesota to receive state funds for the development of the Richfield-Bloomington Watershed Management Organization's second generation watershed management plan under the terms of the Grant Agreement and all statutory requirements; and FURTHER, that the Richfield City Council, as members of the Richfield- Bloomington Watershed Management Organization Board of Managers, authorizes the expenditure of cash and in-kind contributions to match the Watershed Management Plan Grant; and BE IT FURTHER RESOLVED, that the Chairperson of the Richfield-Bloomington Watershed Management Organization Board of Managers is authorized to execute the Grant Agreement together with all related documents. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk qJ_ CITY OF RICHFIELD, MINNESOTA S Council Letter No. ii Agenda January 10, 2000 Issue Statement: Consideration of a resolution authorizing the landscape partnership plan between the Minnesota Department of Transportation (MnDOT) and the City of Richfield for the replacement of trees removed in the MnDOT right-of-way along 1-35W. Backaround: In order for MnDOT to construct a soundwall along the stretch of 1-35W that runs past the Wood Lake Nature Center, the removal of 393 trees along the west edge of the Nature Center was necessary. Although the removed trees were entirely located within MnDOT right-of-way, MnDOT has graciously offered mitigation for the loss of these trees. Nature Center Manager Karen Shragg has worked with MnDOT foresters to establish the attached landscape partnership plan. The plan focuses on development of the FOWL Children's Forest, a habitat restoration project on the east side of the Nature Center. Wood Lake staff had already developed a plan for the Children's Forest, but were uncertain of funding for the project. Now, as mitigation for the loss of the trees along 1-35W, MnDOT has generously agreed to provide funding for this three-year landscape partnership plan for the Children's Forest project. MnDOT will provide approximately $22,000 over the next three planting seasons for trees, shrubs and other materials. The attached agreement, which was prepared by MnDOT and will require Council approval for each planting season, has been reviewed and approved by the City Attorney. As a provision of this partnership, Nature Center staff has agreed to be responsible for the labor and materials for planting and future maintenance of the Children's Forest. Recommended Motion: Approve the resolution authorizing the landscape partnership plan between MnDOT and the City of Richfield for the replacement of trees lost along the west edge of the Nature Center. Basis of Recommendation: 1. The plan has been developed by Nature Center staff and discussed in detail with MnDOT foresters. 2. The landscaping plan for the FOWL Children's Forest had already been established by Nature Center staff and had been awaiting funding and implementation. This mitigation effort by MnDOT will provide the Nature Center with the necessary funding to begin the project. 3. The plan agreement, prepared by MnDOT, has been approved by the City Attorney. 4J,? Alternative Recommendation: Do not approve the resolution authorizing the landscaping partnership plan with MnDOT, which will forestall the implementation of the Children's Forest plan and require the location of another source of funding. Discussion/Decision Mode: In order to process the plan in a timely fashion and prepare for the 2000 planting season, staff requests that the Council take action on January 10. Respectfully submitted, ntha Orduno City Manager SO:ds • 0 4S-o2 RESOLUTION NO. 0 RESOLUTION AUTHORIZING APPLICATION AND AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM AT WOOD LAKE NATURE CENTER WHEREAS, the Minnesota Department of Transportation (MnDOT) has made improvements along 1-35W, adjacent to the Wood Lake Nature Center; and WHEREAS, part of these improvements included the construction of a soundwall along the western edge of the Nature Center, which necessitated the removal of trees along MnDOT's right-of-way; and WHEREAS, Wood Lake Nature Center Manager Karen Shragg has negotiated with MnDOT foresters to mitigate the loss of trees by replanting a variety of tree, shrub and other plant species on the site of the Friends of Wood Lake (FOWL) Children's Forest in the Nature Center with funding from MnDOT. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield will act as sponsoring unit for the project identifed as the FOWL Children's Forest at the Wood Lake Nature Center, which is adjacent to 1-35W and affected by improvements to the highway; planting work for the Children's Forest will take place in the 2000, 2001 and 2002 planting seasons. Be it further resolved that Nature Center Manager Karen Shragg is hereby authorized to apply to the Minnesota Department of Transportation for funding of this project on behalf of the City of Richfield. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk qj-,3 • MN/DOT APPLICATION MANUAL (January 1999 Revision) From Wildflowers to Trees r 0 COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM v.r A Growing Partnership Improving Our Communities and Environment T V . s ? ART I _ COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM P P PROGRAM DESCRIPTION The Minnesota Department of Transportation's Community Roadside Landscaping Partnership Program is designed to provide technical and financial assistance to communities that are interested in landscaping state highway rights of way. The program has three goals: (1) roadside beautification, (2) community improvement, and (3) environmental stewardship. This manual describes the program and application requirements, and provides examples of documents required. Part One (pp.2-4) is the general program description. Part Two (pp. 5-7) contains the application form and the instructions to complete the form. Part Three (pp. 8-24) contains appendices that provide other information pertinent to the application requirements. Completed applications may be submitted to Mn/DOT for consideration at any time of the year but prioritization will be given to applications submitted before September 1st to take advantage of the opportunity for fall preparatory work prior to spring planting. If you have any questions about the program or application requirements, please call (651)779-5076 to speak with Mn/DOT's Landscaping Programs Coordinator. APPLICANT ELIGIBILITY For purposes of this program, communities are defined as counties, home rule charters, statutory cities or towns. Ineligible applicants will not be considered unless they are sponsored by a community or other unit of government that can execute and honor a cooperative agreement with Mn/DOT (a necessary requirement for Mn/DOT to transfer funds.) ELIGIBLE COMPONENTS Funds awarded under this program must be used for roadside landscaping located on state trunk highway rights of way with fee or easement title. Most areas of interstate freeways and high volume divided highways with controlled access are excluded from this program due to liability, safety, and access problems. Components that support the goals of the program include, but are not limited to, the following: Planting and maintenance of trees, shrubs, vines, perennial groundcovers, wildflowers and grasses. Incorporation of soil amendments, herbicides, edging, raised planters, tree grates, weed fabric, wood fiber blanket, mulch, rodent protection, staking and guying, seedling shelters, etc. PROGRAM REQUIREMENTS Communities seeking approval to initiate a proposed landscape partnership project with provi- sion of Mn/DOT technical and design assistance must submit a written request for participation and services to the appropriate Mn/DOT District /Metro Division Engineer (see Appendix III.) 2 Project components must support at least one of the three goals of the program (roadside beautification, community improvement, and environmental stewardship.) In the formative stages of the project, the applicant must form and designate a committee of at least three contact people for the project. At least one of the three contact people must be an employee or official representative of the local government unit requesting or sponsering the project. The designated individuals on the committee would then be responsible for overall project liaison and coordination prior to and during the submission of the application, as well as during implementation stages after the project is awarded. At least one of the committee members will be required to attend a six hour landscape project inspection, installation and maintenance training school. The committee member or members will be responsible for providing community workers and volunteers with Mn/DOT supplied instructions, videos, and information packets pertaining to safe and proper worker supervision, materials handling, plant installation and plant maintenance. The application must include a formal resolution or letter indicating community support for the desired improvements and authorization of a primary contact person to apply to Mn/DOT for funding. (See Appendix I for sample resolution or letter.) If volunteers are to be used , the application must include a volunteer pledge list identifying sufficient numbers of volunteers to complete the scope of work within an acceptable time period. A Mn/DOT approved (District Metro Division and Landscaping Programs Coordinator) landscape 60 plan at a scale of not more than 100'=1" must be included as part of the application. (11".x 17" reductions are acceptable for application purposes.) The landscape plan shall incorporate by reference or attachment, standard Mn/DOT planting details, material specifications and special provisions as applicable. The plan may be prepared by Mn/DOT's Landscape, Forestry and Turf Section with no obligation, as scheduled work loads permit. Potential applicants may use the services of local landscape design professionals to prepare plans, thereby minimizing time delays that may occur as a result of Mn/DOT's workload. Mn/DOT's Landscape, Forestry, and Turf Section will assisst applicants in obtaining basemapping information, design guidelines, required reviews, and necessaryapprovals. Funding assistance is limited to the estimated cost of providing the required lanscape materials. (soil amendments, herbicides, plant materials, seed, sod, mulch, rodent guards and other miscellaneous materials necessary for the project.) Eligible projects must include a minimum of $1,000 worth of materials and the maximum award of funds for any project or project phase shall not exceed $20,000 in any given year. The program requires that a community provide the funds or in-kind services to install and maintain the state funded materials. Applicants may utilize their own labor forces, service organiza- tions, volunteers or contractors. The community must act as the contract letting and administration authority where contract installation is desired. Volunteers must be 13 years of age or older unless accompanied and supervised by an adult at all times. A ratio of at least one adult supervisor for every five children under the age of 13 is required. 3 J <,6 Successful applicants are required to enter into a Cooperative Agreement with Mn/DOT to install and maintain the roadside landscape improvements. A detailed landscape plan showing actual locations and quantities of materials along with the specifications and special provisions will form the basis of the Agreement together with the application and schedule of maintenance requirements. The applicant must submit two copies of the completed application to the Mn/DOT Landscaping Programs Coordinator for review and approval by Mn/DOT's District/Metro Division and Landscaping Programs staff. CRITERIA FOR EVALUATING APPLICATIONS After the completed application has been submitted to Ma/DOT, additional information may be required. Clarification of vague or ambiguous application materials may be requested by the Mn/DOT review team. Incomplete applications (i.e., missing supporting documents, etc.) may not be considered for fundirig. Completed applications should be submitted at least three months prior to the desired planting date. Applications submitted by September 1st will be given priority to take advantage of the opportunity for fall preparatory work prior to spring planting. In order for an application to be reviewed, it must contain the basic, minimal requirements as outlined in this manual. Applications may be approved for funding in the full amount requested or in an amount less than requested. The criteria to be used in reviewing and ranking qualifying applications include: 1. Extent to which the proposed project meets one or more of the goals of the program. 2. Extent to which the proposed project is consistent with Mn/DOT poli cy, safety, design, and operations guidelines. 3. Extent to which the proposed project and partner demonstrate a strong likelihood for successful installation, establishment and maintenance of the roadside landscaping investment. AWARD OF PROJECT FUNDS Award of project funds is subject to availability of funds at the time the application is approved and will be announced by letter. Unsuccessful applicants may be deferred to the next cycle of available funding or may be asked to resubmit revised applications. Award of project funds is contingent upon execution and approval of the Cooperative Agreement. Funds may be transferred to the community upon receipt of a written request with a copy of the purchase orders for landscape materials. Fall season preparatory work (weed control and rototilling) and Spring season planting is recommended for roadside projects. All components of the project phase, as awarded, must be completed by. the end of the first full growing season (early April to early November) as scheduled. • 4 PART II - Mn/DOT COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM 0 • 0 PROJECT APPLICATION (1) APPLICANT Local Government Unit / Community W"O n ?'? N'? Cew-fir! o R e Address U1 to c Cv Stwrr I) VI ?-etd (2) COMMITTEE OF PRIMARY CONTACT PERSONS:* One of the Committee members must be employed as a membui>or representative of the Local Government Unit. Name Ka r S?ra Phone Address (0-l1 ° L to , ? Dc- Name "Cr), tAo- 44t Address 10 I.qu Sjo'P .fir' rr Sa ? Name Sc 04 -,20 Address ---(a-' I D LaIU <I,r,?v Dr: Phone Phone (3) DESCRIBE THE LOCATION OF THE PROJECT SITE(S). (Include co nt , ity and the limits ? of the project.) Trunk Highway: ?? co (4) BRIEFLX STATE THE GOALS AND SCOPE OF YOUR PROPOSED PROJECT. To keG uarvx ran o t 6? ip ;w-((- area- Q,S lan g,?, wr?r -??re5`? . BSI-P?CIrY ? s whew 01 b2o n rtP.A„V a (.o ? DiG?f??4r?.G? -Iv 0.. r 2-fr_eJ?4--A hrr?r? Ser u r e., w a k n (5) BRIEFLY STATE THE PUBLIC PARTICIPATION AND APPROVAL PROCESS USED AND SIGNIFICANT COORDINATION WITH OTHER PROGRAMS. ?Vs 0r6keCA V\A6 beer -t'?i?tr?`KQ4 'nY',ti o-f WOQI?L?KP_ Carl ?(jYft?R ael*i'r 'o -0,r -IP A • G?< -tip tva-lu ?o cc Jhe• C ?rn;4vxeA,4- o-F-1Zty2 orra 2a-/???nl (.?txJL us heen,J r -1iceo r 4 4h Uwy-26? - . ;ihe?k ? a,d -din / tt? A4AIC[PIM 04Ld v clD? -S IR ,??s r P_ tvG 5d-& S are,__ 'yt ee -jh,3 ,Sa rwe ?r?-Ict?4e.? YL ke,[p'.'5 p?ar,?{-? rn?. k?,v? s. p'cca? APP by ?a¦w a 4 J /18 (6) LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS FOR THE PROJECT (soil amendments, herbicide, plant materials, seed, sod, construction materi- als, weed fabric, mulch, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT. lop a se, PROJECT MATERIALS ( n state right of way only) e • S ?S Inca r? C? 4? V nr, 5?.Aw rk u f c G, a clf: 3niV Ic.h L lk- ' - QUANTITY ESTIMATED COST 310. D y vo 'Z)? iv ??ILI ,1? °" p ?4 IPS 35?. o J -- 2004 Cct VC S (7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MAJOR COMPO_ NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS THROUGH COMPLETION OF INSTALLATION. TIMETABLE COMPONENT Preliminary layout and staking Spray or remove existing weeds & grasses Cultivate planting and seeding areas (soil amendments, rototilling) Stake individual plant locations Install plants Install turf ? Install mulch & plant protection • BEGINNING DATE: L11 q9 ENDING DATE: U YEAR I J I F IMa A IM I J I J IA I S O N D I I I I ?1 I I I I I, IV I I I I I IVI I I 1 1 I i ? I i I IvIV? V I I I I I I I, I IVI I I I I I I i l l l l I I I I i ? I I I I ? i l l l I I 6? oD • TOTAL MATERIAL COST tkf (Include Sales Tax and Shipping) (8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF PERSONNEL THAT WILL INSTALL AND MAINTAIN THE PROJECT. (city crews, youth service corp., contractors, volunteers) *If the majority of work is to be performed by volun- teers, a preliminary pledge list of volunteers must be attatched. i f,1M t?.??1• a 1) o la . r\ t?or IL Cr 1 ? ?a ir--i- - ?a - J $??.lb to Ccsr [?- .. ag.c? !?w?` Jf ND-_ - : 3 Qp Re K) T C`64 Sem` o •4o ?v?te-fah o lw ' T- i Nm h? bL%4Pr1 (? C'omman ?? ho lti-?wer JG- ?:ck ?1tc5h b?u'? •Fucf I. A /? L A,n SC I ' ca,( ?CL CN i'ct??e-A 10 t4 . ?,s j;?lc only e iv? STATEMENT OF ASSYRANUVS , ? -l rS To the best of my knowledge and belief, data in this application are true and correct, and the document ?{tevbas been duly authorized by the government unit of the applicant with full understanding of the program 111 requirements. It is agreed that at least one primary contact person will attend a six hour Mn/DOT landscape project inspection, installation and maintenance training school to ensure that community workers, volunteers and contractors are provided with proper direction and information packets. It is agreed that if volunteer workers are to be used, they will meet minimum.age or eligibility requirements. It is agreed that the government unit of the applicant will enter into an Agreement with Mn/DOT ensuring that the government unit of the applicant will ensure or provide required maintenance of the landscape improvements on roadside aregs er th e Agreement. ?kareM S?v-r?.? ? ? Signatu of JP??7a C ontact Person Date Authorized B al Government Unit REQUIRED ATTACHMENTS TO BE INCLUDED AS PART OF THE APPLICATION: (A) ?? RESOLUTION OR LETTER AUTHORIZING APPLICATION AND DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON. (B) MAP OF PROJECT LOCATION. (C) A MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By District / Metro Division and Landscaping Programs Staff.) (D) ?? VOLUNTEER PLEDGE LIST (If volunteers are to be used) The documents submitted in support of this application shall be considered part of this application. 7 PART III -,COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM APPENDICES I. SAMPLE OF RESOLUTION OR LETTER AUTHORIZING APPLICATION AND DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON. II. LIST OF RESOURCES. ' III. MAP OF MN/DOT DISTRICTS AND LIST OF DISTRICT'/ METRO DIVISION ENGINEERS WITH ADDRESSES AND PHONE NUMBERS. IV. SAMPLE LANDSCAPE PARTNERSHIP AGREEMENT. V. PARTIAL LIST OF ACTIVITIES TO INSURE SUCCESS OF PARTNERSHIP PLANTINGS. VI. MN/DOT LANDSCAPING PARTNERSHIP PROCESS FLOW. DIAGRAM. • APPENDIX I QJ -1 I COMMUNITY ROADSIDE LANSCAPING PARTNERSHIP PROGRAM RESOLUTION OR LETTER AUTHORIZING APPLICATION AND PRIMARY CONTACT PERSON Applicants must adopt the following as a resolution or letter and submit it with the application. Applications without a completed and signed resolution or letter will not be considered. Be it resolved that act as sponsoring (applicant/local government unit) unit for the project indentified as on the state trunk highway(s) to be conducted during the period through (duration dates) Be it further resolved is hereby (name of primary contact person) • authorized to apply to the Minnesota Department of Transportation for funding of this project on behalf of I certify that the (applicant/local government unit) above resolution was adopted or approved by (City Council or City/ County offical) of on (applicant/local government unit) - (date) SIGNED: WITNESSED: (signature) (signature) date) (title) (date) (title) ( 9 4J f ;I- APPENDIX II LIST OF RESOURCES which may be able to provide assistance or information affecting your project. Minnesota Department of Transportation District / Metro Division Offices and the Office of Environmental Services - Appendix III Minnesota Extension Service University of Minnesota St. Paul, MN 55108 General Info - (612) 625-1915 Publications - (612) 625-8173 Forest Resources Info - (612) 624-3020 Dial U Insect and Plant Info - 1-900-988-0500 (Charge To Calling Party) Minnesota State Horticultural Society Minnesota Green 1755 Prior Avenue North Falcon Heights, MN 55113 • (651) 645-7066 or (800) 676-6747 Minnesota State Historical Society State Historical Preservation Compliance Officer History Center, 345 Kellogg Blvd. W. St. Paul, MN (651) 296-5462 Iron Range Resources And Rehabilitation Board Community Development Division P.O. Box 441, Highway 53 South Eveleth, MN 55734 (218) 744-2993 University of Minnesota School of Architecture and Landscape Architecture 125 Architecture 89 Church Street S.E. Minneapolis, MN 55455 (612) 625-6860 University of Minnesota Landscape Arboretum 3675 Arboretum Drive Chanhassen, MN 55317 (612) 443-2460 a Minnesota Nursery and Landscape Association P.O. Box 130307 St. Paul, MN 55113 (651) 633-4987 Minnesota Chapter of the American Society of Landscape Architects 275 Market Street Suite 54 Minneapolis, MN 55405 (612) 339-0793 Minnesota Design Team AIA Minnesota 275 Market Street Minneapolis, MN 55405 (612) 338-6763 Local Offices of the following: - County Agricultural Extension Service - Department of Natural Resources (D.N.R.) Division of Forestry - Regional / Metropolitan Planning Commissions and Councils - Soil Conservation Service (S.C.S.) - Soil and Water Conservation Districts (S.W.C.D.) - U.S. Forest Service (U.S.F.S.) 10 • • • APPENDIX III CENTRAL OFFICE Scott Bradley Landscape Programs Coordinator Office of Environmental Services 3485 Hadley Avenue North Oakdale, MN 55128 (651) 779-5076 t?.w?t war O C MINNESOTA DEPARTMENT OF TRANSPORTATION DISTRICTS 11 DISTRICT ENGINEERS DISTRICT 1 Mr. Mike Robinson 1123 Mesaba Avenue Duluth, MN 55811 (218) 723-4820 DISTRICT 2 Mr. Steven Baker P.O. Box 490 Bemidji, MN 56601 (218) 755-3815 DISTRICT 3 Mr. Donald Raisanen 1991 Industrial Park Baxter, MN 56401 (218) 828-2463 DISTRICT 4 Mr. David Smilonich 1000 West Highway 10 Box 666 Detroit Lakes, MN 56502 000-? (218) 847-1552 DISTRICT 6 Ms. Nelrae Succio 290 48th St. N.W. P.O. Box 6177 Rochester, MN 55903-6177 (507) 285-7374 DISTRICT 7 Mr. James Swanson 501 South Victory Drive P.O. Box 4039 Mankato, MN 56001 (507) 389-6868 DISTRICT 8 Mr. David Trooien 2505 Transportation Road P.O. Box 768 Willmar, MN 56201 (612) 231-5497 METRO Mr. Richard Stehr DIVISION 1500 West County Road B2 Roseville, MN 55113-3105 (651) 582-1359 , I-J? • APPENDIX IV OFFICE OF STATE OF MINNESOTA ENVIRONMENTAL DEPARTMENT OF TRANSPORTATION SERVICES LANDSCAPE PARTNERSHIP AGREEMENT Mn/DOT AGREEMENT NO. S.P. -969 (T.H. ) State Funds The State of Minnesota Department of Transportation, and The Citv of Re: State cost landscape materials acquisition by the City for use along T.H. _ ORIGINAL AMOUNT ENCUMBERED AMOUNT RECEIVABLE 0 (None) THIS AGREEMENT is made and entered into by-and between the State of Minnesota, Department of Trans o tation, hereinafter referred to as "Mn/DOT", and the City of"??- innesota, acting by and through its City Council, hereinafter referred to as the "City WHEREAS the City is about..._to_perform landscaping along Trunk High- m to w ?thin the corporate City limits in fro No. accordance-with City-prepared pla s,, specifications and/or special -provisions designated as the "R2Landscaping Plan", which, project has been designated by Mn/DOT as State Project No. -969 . (T.H. ) ; and CAS ' ? riJ 94 WHEREAS the City has requested participation by Mn/DOT in the costs of landscape materials acquisition in accordance with the terms of Mn/DOT's "Community Roadside Landscaping Partnership Program"; and 12 -lam WHEREAS Mn/DOT is willing to participate in the costs of the land- scape materials acquisition as hereinafter set forth; and WHEREAS Minnesota Statute Section 161.20, subdivision 2 (1996) au- thorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway sys- tem. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - PROJECT ADMINISTRATION BY THE CITY, Section A. Landscape Materials Acquisition The City shall acquire landscape materials in accordance with Mn/ DOT-approved City plcvans?_ , sgec' ications and/or special provisions designated as the 'Landscaping Plan". Landscaping shall be performed by City forces in accordance with Mn/DOT-approved City plans, specifications and/or special provisions which are on file in the City's office and in Mn/DOT's Office of Environmental Ser- vices in Oakdale, and are made a part hereof by reference with the same force and effect as though fully set forth herein. Section B. Purchase Order to be Furnished to Mn/DOT The City shall, within 7 days after ordering the landscape materi- als, submit to Mn/DOT's Landscape Programs Coordinator in Oakdale a copy of the purchase order for the landscape materials. Section C. Direction, Sunervision and inspection Landscape materials acquisition performed in accordance with this Agreement shall be under the direction of the City; however, the Mn/DOT cost participation landscape materials to be acquired under this Agreement shall be open to inspection by Mn/DOT's authorized representatives. The City shall give Mn/DOT's Landscape Programs Coordinator five days notice of its intention to receive delivery of the landscape materials. Responsibility for the control of the Mn/DOT cost participation landscape materials acquisition covered under this Agreement shall 13 be on the City and shall be carried out in accordance with Mn/DOT- approved City plans, specifications and/or special provisions des- ignated as the " 44(ALanscaping Plan.". The city must verify whether or not nursery vendors are under a Gypsy Moth Compliance Agreement between the Minnesota Department of Agriculture, hereinafter referred to as the "Mm", and the United States Department of Agriculture or under an MDA Japanese Beetle Quarantine. All plant material shipped from nursery vendors sub- ject to quarantines must be accompanied by a Current Certificate of, Comnliance for gypsy moth and/or Japanese beetle. To determine if vendors are subject to quarantines, call the MDA Supervisor of Plant Regulatory Services at (612) 296-8388. Section D. Combletion of Materials Acquisition and Installation, The City shall cause the acquisition and installation of landscape materials to be started and completed in accordance with the time schedule in the Community Roadside Landscaping Partnership Program Project Application, which is on file in Mn/DOT's Office of Envi- ronmental Services and is made a part hereof by reference with the same force and effect as though fully set forth herein. The completion date for the landscape materials acquisition and instal- lation may be extended, by an exchange of letters between the ap- propriate City official and Mn/DOT's Landscape Programs Coordina- tor, for unavoidable delays encountered in the performance thereof. Section E. Compliance with Laws. ordinances and Regulations The City shall, in connection with the acquisition of the landscape materials, comply with all Federal, State and Local laws, including Minnesota Statute Section 16B.101 (1996), and all applicable ordi- nances and regulations. Section F. Right-of-Way. Easements and Permits, The City is hereby authorized to work on Mn/DOT right-of-way for the purposes of installing and maintaining the landscape materials, including any necessary replacement of landscape materials that, fail to survive. 14 The City shall, without cost or expense to Mn/DOT, obtain all 7 ?7 rights-of-way, easements, construction permits and/or any other permits and sanctions that may be required in connection with the installation of landscape materials. Prior to advance payment by Mn/DOT, the City shall furnish Mn/DOT with certified copies of the documents for those rights-of-way and easements, and certified cop- ies of those construction permits and/or other permits and sanc- tions required for Mn/DOT landscaping. ARTICLE II - MH.1DOT COST Section A. Basis Mn/DOT's full and complet?e ?111?shary N ofo. the osts from of the to within -e kye- landscaping to ? ? ? 4ghwa be performed along True -? VJ 6 the corporate City limits under State Project No. -969 (T.H. ) shall be equal to the delivered ,c,`ost d?off the landscaping materials acquired in accordance with the ,?,Ai `Landscaping Plan", however, the maximum obligation of Mn/DOT under this Agreement shall not exceed $ 110 61(?unless the maximum obligation is increased by execution of an amendment to this Agreement. -It is estimated that the cost of the landscape materials acquisition is $ 9':0 V( oa Section B. Payment Mn/DOT shall pay to the City an amount equal to the delivered cost of the landscape materials, not to exceed the maximum obligation, after the following conditions have been met: 1. Encumbrance by Mn/DOT of Mn/DOT's total cost share. 2. Execution and approval of this Agreement and Mn/DOT's transmit- tal of same to the City. 3. Provision by the City to Mn/DOT's Landscape Programs Coordinator of copies of the purchase orders for the landscape materials, as provided for in Article I, Section B. of this Agreement. 4. Provision by the City to Mn/DOT's Landscape Programs Coordinator of certified copies of the documents, as provided for in the second paragraph of Article I, Section F. of this.Agreement. 15 5. Provision by the City to Mn/DOT's Landscape Programs Coordinator of a written request for payment, accompanied by copies of sup- plier invoices for the landscape materials acquisition and de- livery. ARTICLE III - GENERAL PROVISIONS, Section A. Installation and Maintenance by the City After acquisition of the landscape materials, the City shall in- stall the landscape materials along Trunk Highway No. and pro- vide for the proper maintenance thereof, without cost or expense to Mn/DOT. Maintenance shall include, but not be limited to, removal and replacement of all materials that fail to survive. Criteria for maintenance and replacement are shown and described in EXHIBIT W, Maintenance Responsibilities Plan and Schedule, which is attached hereto and made a part hereof by reference. Section E. Responsibilities of the City The City shall, in connection with the landscape materials acquisi- tion, installation and maintenance, comply with the following con- ditions: 1. Use of Mn/DOT right-of-way shall in no way impair or interfere with the safety or convenience of the traveling public in.its use of the highway. 2. Preserve and protect all utilities located on lands covered by this Agreement, without cost or expense to Mn/DOT. 3. As required by Minnesota Statute 216D (1996), notify Gopher State One Call System (1-800-252-1166) at least 48 hours before any excavation is done on this project. 4. No advertising signs or devices of any form or size shall be constructed or shall be permitted to be constructed or placed upon Mn/DOT right-of-way covered by this Agreement. 5. Upon completion of the installation of landscape materials and during performance of maintenance operations, restore all dis- 16 qJ J9 turbed areas of Mn/DOT right-of-way so as to perpetuate satis- factory drainage, erosion control and aesthetics. Any use of Mn/DOT right-of-way permitted by this Agreement shall remain subordinate to the right of Mn/DOT to use the property for highway and transportation purposes. This Agreement does not grant any interest whatsoever.in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge facility that would become subject to Section 4(f) of the Federal-Aid Highway Act of 1968. Section C. Examination of Books, Records, Etc. As provided by Minnesota Statute Section 16B.06, subdivision 4 (1996), the books, records, documents, and accounting procedures and practices of Mn/DOT and the City relevant to this Agreement are subject to examination by Mn/DOT and the City, and either the leg- islative auditor or the State auditor as appropriate. Section D. Cancellation of Agreement go Mn/DOT may cancel and terminate this Agreement for any cause or reason, including Mn/DOT's desire to use any portion of Mn/DOT right-of-way subject to this Agreement for transportation purposes, by giving the City written notice at least 90 days prior to the date which such termination shall become effective. Upon cancella- tion of this Agreement, the City will be required to restore and return the area to a condition satisfactory to Mn/DOT's District Engineer at . Section E. Claims, All employees of the City and all other persons employed by the City or volunteering in the performance of landscape materials ac- quisition, installation and/or maintenance covered under this Agreement shall not be considered employees of Mn/DOT. All claims that arise under the Worker's Compensation Act of the State of Min- nesota on behalf of the employees or volunteers while so engaged and all claims made by any third parties as a consequence of any act or omission on the part of the employees or volunteers while so engaged on landscape materials acquisition, installation and/or 17 L4 masntenance covered under this Agreement shall in no way be the obligation or responsibility of Mn/DOT. Section F. Nondiscrimination, The provisions of Minnesota Statute section 181.59-(1996) and of any applicable law relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. pection G. Aareement Avproval Before this Agreement shall become binding and effective, it shall be approved by a city council resolution and receive approval of State and City officers as the law may provide in addition to the Commissioner of Transportation or his authorized representative. ARTICLE IV - AUTHORIZED AGENTS, Mn/DOT's Authorized Agent for the purpose of the administration of this Agreement is Scott Bradley, Landscape Programs Coordinator, or his successor. His current address and telephone number are 3485 Hadley Avenue North, Oakdale, Minnesota 55128, (812)-779-5076. The City's Authorized Agent for the purpose of the administration of this Agreement is -,S or his/her successor. His/Her current address and telephone`er are , () _ - • 18 gj,-o1 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. DEPARTMENT OF TRANSPORTATION CITY OF Recommended for approval: By Mayor By Director - Office of Environmental Services Date By District Engineer By City Manager Approved: Date By State Design Engineer DEPARTMENT OF ADMINISTRATION Date By OFFICE OF THE ATTORNEY GENERAL, Date Approved as to form and execution: By Assistant Attorney General • 19 0 • qi _ a EXHIBIT A - MAINTENANCE RESPONSIBILITIES SCHEDULE TABLE la. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES MAINTENANCE CONSIDERATION PLANT PRUNING WEED FERTILIZATION GROUPS CONTROL See Table 5, Fertilization Schedule * Do not prune oaks during April, May and June. Do not prune honeylocust while dormant or when humid or wet. ** Do not prune apples, crabapples or mountain ash during April, May, and June. When To Type Of Evergreen Trees Anytime - Dry Corrective and Maintain mulch at 3" Yes Deadwood Removal minimum around trees in mowed areas, keep weed free. Shade Trees Anytime - Dry* Training and Corrective Yes Ornamental Winter** Corrective Yes Trees Evergreen Anytime - Dry Deadwood Removal Yes Shrubs Deciduous Dormant Corrective and Maintain minimum 3" Yes Shrubs Renewal woodchip mulch in a weed free condition until shrub crown closure. Vines Dormant Deadwood Removal No Groundcovers TABLE lb. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES MAINTENANCE CONSIDERATION PLANT WATERING INSECT AND RODENT PROTECTION REMOVALS AND REPLACEMENTS GROUPS DISEASE CONTROL Evergreen Trees Yes until established (2 yrs). As needed. Yes - Pine only Remove all dead plants. Supplemental watering may Remove diseased Replace dead or dying plants unless the visual be needed during drought plants which pose appearance or design periods (especially during threats to adjacent intent are not noticeably July and August) even after plantings. compromised by the plants are established. lost plants. Shade Trees Ornamental Trees Evergreen Shrubs Deciduous Shrubs Yes Yes No* No* Vines No* Groundcovers No* * Rodent protection is generally not practical for mass shrub plantings, maintaining clean mulched planting areas free of weed growth will reduce problems. Mowed turf in formal planting areas will help reduce rodent problems. 20 TABLE 2a. CALENDAR OF LANDSCAPE MAINTENANCE LlJ -a 3 ACf1V1TY M Januarv M Februarv March M Aoril M Mav M June See Table la for Best Time for S?ecific Species. Pruning Weed Control: Planting beds must be kept in a weed free condition. Remulch Herbicide M M OXX M XXXX XO Must be applied by a licensed Pesticide Avolicator. Fertilization: DC Turf 300 Shrubs. Trees Insect & Disease M Time of control depends on the tvve of insect or disease and when it is detected. Sunscald Protection Remove wrao* Watering During first and second growing season approximately once a week or as needed to maintain adequate but not excessive soil moisture. _ 0000 0000 Maintain Rodent 0000 0000 0000 0000 Protection OOX XXXX Turf Maintenance Mowin g Mower damage X XXXX Prevention Replanting OXX XXO Evergreen Trees OXX XXXX Deciduous Trees XXX XXXX XXX0 Container Plants 0 XXXX XX00 Turf TABLE 2b. CALENDAR OF LANDSCAPE MAINTENANCE ACTIVITY M July M August M September M October M November M December Pruning See Table la for Best Time for Sxcific Species. Weed Control: Planting beds must be kept in a weed free condition. Remulch Herbicide XXXX ? XXXX N XXXX ? XXXX 00 X0 M Must be aoplied by a licensed Pesticide Amlicator. Fertilization: XXXX Turf Shrubs. Trees XXXX Insect & Disease Time of control depends on the tvpe of insect or disease and when it is detected. Sunscald Apply or Protection maintain paint. Install wrap*. Watering During first and second growing season approximately once a week or as needed. Maintain Rodent 0000 0000 XXXX XXXX X000 0000 Protection Turf Maintenance: XXX XXXX XX00 Mowing XXXX X XX XXXX XXOO Mower damage XXXX XX Prevention Replanting Evergreen Trees OX XXXO OXXX XO Deciduous Trees Container Plants 0000 OOOX XXXO Turf 0000 OOXX XXXX 00 X - Optimum Time O - Less than Optimum Time " - Undiluted white latex paint is recommend caliper. ed, repaint as necessary until trees reach 4 21 TABLE 3. DESCRIPTIONS OF TYPES OF PRUNING. 0 0 TYPE OF PRUNING WHEN TO DESCRIPTION PRUNE Disease Removal After Diagnosis Removal of fungal bacterial growths. Sterilize pruners between Deadwood Removal See Table 1 cuts. Removal of dead branches, normally from the interior portion of the crown. Training See Table 1 Maintaining central leaders and acceptable symmetry in evergreen, shade and ornamental trees. Removal of Suckers and water sprouts. Corrective See Table 1 Removal of storm-damaged vehicle-damaged or vandalized limbs. Renewal See Table 1 Removing all top growth at or near the ground line and remulch. Or removal of 113 of the oldest stems at the ground line. TABLE 4. WEED CONTROL METHODS - INTEGRATED APPROACH METHOD CATEGORY TREES SHRUB BEDS TURF Replanting - Filling Voids X X Fertilization X X X Remulch* X X X Herbicides X X X Weed Whip No X * Wood chip mulch should be replenished around shade trees and low growing shrubs every 3-5 years. Place mulch to a 4" depth. Mulching will help control weeds, reduce mower damage and conserve moisture. Mowed Turf Every 3 Years April or October 12-12-12 3001bs/ac Shrub Beds* Every 3 Years October or April 12-12-12 25 lbs/1000 sq. ft. Shade Trees* Every 3 Years October or April 12-12-12 10 lbs/1000 sq. ft. TABLE 5. FERTILIZATION SCHEDULE CATEGORY FREQUENCY TIME OF ANALYSIS RATE APPLICATION Note: Do not fertilize trees and turf during the same season. Offset tree fertilization by one season in order to prevent fertilizer bum on turf. * Plants that fix nitrogen, like silver buffaloberry, caragana, honeylocust, Russian olive or other legumes, should not be fertilized except under special conditions. Tall shrubs do not need to be fertilized if leaf color remains normal. • PLANTS OF SPECIAL CONCERN: 22 APPENDIX V J PARTIAL LIST OF SUGGESTED ACTIVITIES TO INSURE SUCCESS OF ROADSIDE PARTNERSHIP PROJECTS ACTIVITIES BEFORE PLANTING .... ... City, Beautification Committee Overall coordination ............................................................... Request Mn/DOT sanction and technical assistance .................. ... City Secure assistance from local resources, services, and sponsers ....City, Beautification Committee Local Resource Personnel and Services MN/DOT , Initial scoping and strategy meetings ..............City, MN/DOT or City, Consultant Designer, Resource Person- ....................................................... l n ........................... a Prepare p nel ... MN/DOT, City and Beautification Committee Review plan .............. •..•.••.• k ......... force ...... capabilities and ...................... • ........ ••?...•-.•• i . .City. Beautification Committee and Mn/DOT .. wor nary prelim Identify volunteer pledges ment and supply needs and .............. i e .... City. Beautification Committee and Mn/DOT p qu Identify preliminary provider committments / terms Mn/DOT and City • .. ............................................................................. Approve plan .. ..City. Beautification Committee and Mn/DOT Obtain cost estimates / bids ....................................................... .. for provision of landscape materials Secure Commitments to maintain plantings ............................. ..... City Beautification Committee and Mn/DOT City ........ Develop phasing strategy and schedule ............................ Submit completed partnership application with ...................... ..... , ..... City, Beautification Committee Mn/DOT approved plan Notify successful applicants of projects to be awarded ................. MrIMOT Prepare and execute the Landscape Partnership Agreement .........Mn/DOT and City Submit purchase orders and schedule delivery of ......................... City plants and materials Provide training school, videotape and info packets ............... ...... M Beautification Committee Representative(others welcome) Attend training school ............................................................. Plan a Planting Day Ceremony to Honor the Effort and ......... ...... ......Beautification Committee Participants Publicize planting day and line up sponsors, services ................... Beautification Committee work crews (volunteers, contractors, etc.) "leaders" , Hold orientation meeting(s) to schedule and plan .................. .......Beautification Committee installation; to assign tasks; and to review proper procedures and info packets / videos .. ................................................................. Supply stakes ......... ... ... .......MN/DOT .......City, Crew Leaders and MN/DOT ....... ................. ............................................................ Stake plant locations .......... .. MN/DOT .................................................................... Review staking ... ..... ...... City, Beautification Committee Locate and mark utilities ........................................................ . Beautification Committee and MN/DOT Locate material storage sites and staging areas ......••••••••••••••••••••••• .... Experienced and Licensed Personnel (City, County, Spray Roundup in planting areas ...... .................................. tional and preferably in late summer or early fall) ... Mn/DOT or Contractor) (op Haul compost / soil ammendments to planting beds ............. ........City / Community "Forces" " " Till planting beds (incorporate compost or other .................. Forces ........ City / Community soil ammendments preferably in fall). Haul wood chips to storage locations near planting beds ...... ........City /Community "Forces" Community Garden Club Layout flower beds and line up flowers ...............:................ ........ Personnel with assistance from Local munit d C y om Receive and inspect nursery stock (preferably in spring) .............Traine d Environmental Resource Personnel i on an Conservat 23 _I J s? ACTIVITIES - PLANTING DAY Breakfast gathering suggested .......................................................Organizers, Crewleaders, Service Providers Check-In Station with Information Providers, Refreshments .......City / Community "Forces" and Sponsors Traffic Control, Signing and access / parking directions ..............Mn/DOT, Local Law Enforcement Personnel, and Designated City'/ Community Safety Officer Provision of "ports-potties" ...........................................................City / Communities Sponsers Planting and safety demonstrations ...............................................MN/DOT, Local Resource Personnel and Crew Leaders Distribution of plants and materials from and to storage sites ......Local Resource Personnel and Crewleaders Supervise planting crews (crew leaders) .......................................Local Resource Personnel, Trained Community Personnel and Mn/DOT Insure proper handling and protection of plants before .................Crew Leaders and during planting Insure safe work methods and behaviors ....................................... Crew Leaders ................. Crew Leaders Insure proper plant and material installation ................ Install plants, seed, sod, mulch, rodent protection, etc .................. City / Community "Forces" Watering ........................................................................................Fire Department and City / Community "Forces" TAKE PIC'T'URES throughout project .......................................... Mo DOT, Volunteers and Media Provide Simple Lunch ................................................................... City / Community Sponsors and Service Organizations Conduct a Ceremony to Honor the Effort and Participants ........... Beautification Committee, Dignitaries, Participants ACTIVITIES AVER PLANT Send letters of appreciation ........................................... ................ Mn DOT and Beautification Committee Watering ........................................................................................Fire Department and City / Community "Forces" Weeding, Monitoring for disease, insect, drainage problems ....... City / Community "Forces" POTENTIAL WORK GROUPS Civic groups Garden Clubs Army Reserve Unit sentence to Service Scouts Youth groups Vo-Ag Class Businesses city Parks/Public Works Crews FFA 4-H Clubs Contractors • 24 APPENDIX VI MN/DOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM, (Contact Mn/DOT Landscaping Programs Coordinator for General Information (651) 779-5076, Y Sponsoring Local Government Unit(LGU) must send a letter or resolution to the Mn/DOT District / Metro Division ( Engineer requesting sanction and technical assistance to develop a proposed landscaping partnership project. 7 If Mn/DOT District / Metro Division Staff consider the project request feasible and desirable, the Landscaping Programs Coordinator will be asked to assign a Project Manager to provide design and/or technical assistance to the Community. J Mn/DOT Project Manager (landscape architect or forester) and District / Metro Division Liaison meet with the Community, C to discuss project planning, implementation, and maintenance concerns. J Mn/DOT Project Manager prepares or assists the Community designer in preparing conceptual Plans. District / Metro Division Liaison obtains preliminary review for safety and operational concerns prior to Plan review with the Community Mn/DOT Project Manager, District / Metro Division Liaison , and LGU / Community meet to review the Plan and t) identify desired modifications, options, timetables, implementation strategies and phasing. J Mn/DOT Project Manager finalizes or assists the Community designer in finalizing detailed Plans, Cost Estimates, and) ( Specifications for review and approval by Mn/DOT and LGU / Community representatives. J Y ?pon Mn/DOT and LGU approval of landscape Plans, the LGU / Authorized Primary Contact Person prepares a "complete, Partnership Project Application and submits it in duplicate to the Mn/DOT Landscaping Programs Coordinator. J t (Landscaping Programs Coordinator screens Application with Project Manager for accuracy / completeness and forwards 1 recommendation for approval / rejection of Funding with the Application to District / Metro Division Liaison. J Subsequent to District / Metro Division feedback, the Landscaping Programs Coordinator notifies applicants of approval, C rejection, or deferral of their Application and Mn/DOT funding. • /If the Application and Funding are approved, the Mn/DOT Project Manager will draft a Cooperative Agreement detailin\ the LGU's procurement, installation, and maintenance responsibilities. The Mn/DOT Municipal Agreements Engineer coordinates execution of the Agreement and encumbrance of District / Metro Division landscape partnership Funds. J r Mn/DOT Project Manager provides technical assistance to help the Community organize their efforts, procure quality, ( materials, obtain training, and coordinate safe and successful installation and maintenance of their plantings. J V Mn/DOT Municipal Agreements Engineer authorizes a Lump Sum Payment of the Approved Funding Amount to the LGUI ( upon receiving copies of the Purchase Orders for Approved Materials specified in the Project Application and Plan. J Y Mn/DOT Project Manager Evaluates Compliance / Success of Project relative to intent by written report including Coaec-l tive Actions if needed and continues providing technical assistance to Community as necessary. J r ( -Send out Thank You Letters and Certificates of Appreciation. 25 qr CITY OF RICHFIELD, MINNESOTA Council Letter No. io Agenda January 10, 2000 Issue Statement: Consideration of cancellation of contract with Sanders, Wacker & Bergly, Inc. for park planning services for Veterans Memorial Park. Backaround: In January 1999, the City Council approved the hiring of Sanders, Wacker & Bergly (SWB) to develop a master redevelopment plan for Veterans Memorial Park. SWB's proposal was selected by a sub-committee of the Community Services Commission and recommended by the Commission. The contract is in the amount of $13,240. When trees were transplanted from Rich Acres to Vets Park, SWB was paid $2,927.50 of the full contract amount for work on the planting plan. Work on the full redevelopment plan was postponed, however, pending the outcome of the Community Center referendum. Now, the Community Services Commission has questioned the need or timeliness of redeveloping Veterans Park at this time. At their November meeting, the Commission asked staff to review the contract with SWB to determine the feasibility of terminating the contract. it Staff has determined that SWB's contract can be terminated without incident or further costs. Bill Sanders of SWB has expressed his cooperation should a decision be made to terminate his contract. At their December meeting, the Commission voted to recommend the termination of the contract with SWB. Recommended Motion: Approve the cancellation of the contract with Sanders, Wacker & Bergly for the development of a master plan for Veterans Memorial Park. Basis of Recommendation: 1. The Community Services Commission has recommended the cancellation of the contract with SWB due to the untimeliness and lack of need for a Vets Park redevelopment plan at this time. 2. Staff has spoken with Bill Sanders, SWB, and determined that the contract could be cancelled without incident or further costs. Alternative Recommendation: Do not approve the cancellation of the contract and proceed with the formulation of a Vets Park redevelopment master plan. Ur- Discussion/Decision Mode,: In order to continue or discontinue work with SWB as soon as possible, staff requests that the Council take action at the January 10 meeting. Respectfully submitted, Yy% antha Orduno City Manager SO:ds • 40 H E 0 A M E R I C A N I N S T I T U T E AIA Document B141 O F A R C H II T E C T Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCUw1ENT HAS I.11PORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AGREEMENT made as of the Fifteenth Nineteen Hundred and ninety-nine. day of March BETWEEN the Owner: The City of Richfield (A"ame and address) 6700 Portland Avenue Richfield MN 55423-2598 and the Architect: Sanders Wacker Bergly, Inc.. (.Vanze and address) 365 East Kellogg Boulevard St. Paul MN 55101 in the year of For the following Project: (Include detailed description of Project, location, ciddress and scope./ Provide landscape architectural services for the preparation of a park master plan for Veteran's Memorial Park, located in the northeast quadrant of 66th Street and Portland Avenue in the City of Richfield, MN. The Owner and Architect agree as set forth below. Copyright 1917, 1926. 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, ©1987 by The American Institute of Architects, 1'35 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the ALA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT B141 - OWNER ARCHITECT AGREEMENT - FOURTEENTH EDITION - AIA& - 01987 8141-1987 1 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW., WASHINGTON, D.C. 20006 L4 • • TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services per- formed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 3 and 3 of this Agreement and anv other services included in Article 12. 1.1.2 The Architect's services shall be performed as expedi- tiousiy as is consistent with professional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Owner shall not. except for reasonable cause. be exceeded by the Architect or Owner. 1.1.3 The services covered by this Agreement are subject to the time limitations contained in Subparagraph 11.5. 1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 3.6 and any other services identified in Article 13 as part of Basic Services, and include normal struc- tural, mechanical and electrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 2.2. The Architect shall review the program furnis d by the Ow e to ascertain the requirements of the Pr ' ct and shall arrive at mutual understanding of such requ' ments with the Owner. 2.2.2 The . chitect shall provide a p liminary evaluation of the Owner's rogram, schedule d construction budget requirements, ea h in terms of th other, subject to the limita tions set forth in paragraph ?.1. 2.2.3 The architect. sh r view with the Owner alternative approaches to design an Zstruction of the Project. 2.2.4 Based on the ucually agr d-upon program. schedule and construction udget requirem ts, the Architect shall prepare, for app val by the Owner, S matic Design Docu- ments consisti of drawings and other do ents illustrating the scale an relationship of Project componen 2.2.5 T Architect shall submit to the Owner a pre' inary estimat of Construction Cost based on current area. volume or ocher nit Costs. 2.3 -DE 516 EVELO NT PHASE 2.3.1 Based on t apprc he atic Design Documents and any adjust nts authorized by the Owner in the program, schedule or construction budget, the Architect shall prepare, for approval ?y the Owner, Design Development Documents consisting of dr ings and other documents to fix and describe the size and charac of the Project to architectural, struc tural, mechanical and ctrical ' Gems, materials and such other elements as may be priace. 2.3.2 The Architect sh advise t Owner of any adjustments to the preliminary a 'mate of Const tion Cost. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design DeveI pment Docu- ments and any further Iitd,jus[ments in the so e or quality of the Project or h the cock ruction budget uthorized by the Owner, the Architect shall pre ''is re, for a roval by the Owner, Construction Documents conu o ravings and SpeciHca- [ions setting forth in detail the re menu for the construc tion of the Project. 2.4.2 The Architect shall as t the Owner in e preparation of the necessary bidding inf mation, bidding for , the Condi- tions of the Contract, a the form of Agreement between the Owner and Contract . 2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indi- cated by changes in requirements or general market conditions. 2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.5 BIDDING OR XOTIATION ASE 2.5.1 The Architect. ner's approval of the Constr uction Documet preliminary estimate of Construction Cost, ner in obtaining bids or negotiated proposaarding and preparing contracts for construc2.6 CcONSTRUCTION PHASE-ADMINISTRATION O THE CONSTRUCTION CONTRACT _ 2.6.1 The Akhitect's responsibility to provi Basic Services for the Constniction Phase under this Ag ment commences with the award okhe Contract for Con ction and terminates at the earlier of the i uance to the O er of the final Certificate for Payment or 60 day after the of Substantial Completion of the Wo/Oas s ext ded u er the terms of Subparagraph 10.3.3. 2.6.2 The ct shall r vide administration of the Con- tract for Cion sec fo ?h below and in the edition of AIA Docu01 eneral Cgqnditions of the Cont ract for Constructie t as of the daeof this Agreement, unless otherni e in thi Agreeme2.6.3 Dutnsibilities and limitattions of authority of the Architect sbe restricted. modified or extended without written agrof the Owner and Architect with consent of the Contr hich consent shall not be unreasonably withheld. AIA DOCUMENT 8141 - OWNER :ARCHITECT AGREEMENT - FOURTEENTH EDITION - AW. - O198- THE AMERICAN INSTITUTE OF ARCHITECTS, 1-35 NEWYORK AVENUE, N.W., WASHINGTON. D.C. 20006 8141-1987 2 qr-q 2.6.15 The Architect shall interpret and decide matters con- cerning performance of the Owner and Contractor under the requirements of the Contract Documents on written request of either the Owner or Contractor. The Architec response to such requests shWI be made with reasonable romptness and within anv time limits agreed upon. 2.6.16 interpretatii?ns and decisions of e Architect shall be consistent with the intent of and reaso bly inferable from the Contract Documents d shall be in riting or in the form of drawings. When maki g such into rotations and initial deci• lions, the Architect sh 1 endeav r to secure faithful perfor mance by both Ownerarid Cont ctor, shall not show partiality to either, and shall not be 'abl for results of interpretations or decisions so rendered in g( faith. 0 2.6.17 The Architect's de Isi n on matters relating to aesthe- tic effect shall be final if ns,- nt with the intent expressed in the Contract D/of . 2.6.18 The Aall rend written decisions within a reasonable timims, dispu es or other matters in ques- tion between and Contr for relating to the execu- tion or progrWork as p vided in the Contract Documents. 2.6.19 The Architect's decisions on claim's, disputes or other matters, i ,..ding those in question between; the Owner and Contract , except for those relating to aesthetic effect as pro- vided in Subparagraph 2.6.17, shall be subject to arbitration as provid d in this Agreement and in the Contract Documents. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services described under Paragraphs 3.2 and 3A shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Paragraph 3.3 are required due to circumstances beyond the Architect's control. the Architect shall notify the Owner prior to com- mencing such services. If the Owner deems that such services described under Paragraph 3.3 are not required. the Owner shall give prompt written notice to the Architect. If the Owner indicates in writing that all or part of such Contingent Addi- tional Services are not required, the Architect shall have no obli- gation to provide those services. MA 3.2 PROJECT REPRESENTATION BEYOND BASIC ERVICES 3.2.1 If mo extensive represent- on at the site than is described in Sub • ragraph 2.6.5 required, the Architect shall provide one ur mo Project presentatives to assist in carry- ing out such additions it, responsibilities. 3.2.2 Project Repres tatiyes , ail be selected, employed and directed b%. the Ar, erect, and th chitect shall be compen- sated therefor w agreed by the Own and Architect. The duties. responsibilities and limitations of adTk(?rity of Project Representatives shall be as described in the Llition of ALa Document 13353 current as of the date of this Agreement, unless otherwise agreed. I- AIA DOCUMENT B141 - OWNER-ARCHITECT AGREEMENT - FOURTEENTH EDITION - AIA' - C 1987 THE A.MERICAX INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 3.2.3 Through the gbservations b ch Project Represen- tatives, the Architect shad end r to provide further protec- tion for the Owner again cts and deficiencies in the Work, but the furnishing such p 'ect representation shall not modify the righ , esponsibilities o bligations of the Architect as descr' sewhere in this Agree t. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making revisions in Drawings, Specifications or other documents when such revisions are: .1 inconsistent with approvals or instructions previously given by the Owner, including revisions made neces- sary by adjustments in the Owner's program or Proj- ect budget, .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or .3 due to changes required as a result of the Owner's fail- ure to render decisions in a timely manner. 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, qual- ir•, complexity, the Owner's schedule, dl „g orrifW)r'7rit3$'i d rnnrmrting_fn"Qwlt??fnr 3.3.3 Preparing Drawings, ' ecificat' and other documen- tation and supporting data, ey Ing Contractor's proposals, and providing other ices i connection w'th Change Orders and C ction Change Di tines. 3.3.4 Providin services in connection with a aluating substi- tutions propose by the Contractor and -ing subsequent revisions to Drawi gs. Specifications and o er documentation resulting therefrom 3.3.5 Providing con 'ultadon cancer ng replacement of Work damaged by fire or t her cause d ing construction, and fur- nishing services requi d in co ection with the replacement of such Work. 3.3.6 Providing services de necessary by the default of the Contractor, by major de' c - or deficiencies in the Work of the Contractor, or by fail of p rformance of either the Owner or Contractor under t Contrac for Construction. 3.3.7 Providin er•ices in evalu ing an extensive number of claims submitted by the Contract or others in connection with the Work. 3.3.8 Providing services in connection with a,ll arbitration proceeding or legal proceeding except where the Architect is party thereto. 3.3.9 Preparing ents for • ornate, separate or sequential bids or providing services ' onnection with bidding, negotia- tion or construction ' r tot completion of the Construc- tion Documents ase. "3.4 OPTIONAL ADDITIONAL SERVICES 2 3.4.1 Providing analyses of the Owner's needs and program- ming the requirements of the Project. 3.4.2 Providing financial feasibility or other special studies. 3.4.3 Providing planning surveys, site evaluations or com- parative studies of prospective sites. 41- dy,, w 8141-1987 4 qj-- 5? ARTICLE 5 CONSTRUCTION COST 5.1 DEFINITION .3 if the Project is abandoned, terminate i accordance with Paragraph 8.3; or .4 cooperate in revising the Project Sc a and quality as required to reduc?the Construct' n Cost. 5.1.1 The 0,)nstructitxa Cost shall be the total cost or esti- mated cost t 1 the Owner of all-elemen[s of the Project designed or specified by the Architect. 5.1.2 The construction Cost shall market rates of labor and materials I equipment esigned, specified, sel for by the 4 chitect, plus a reason: tractor's oveihead and profit. In ac ante for contingencies shall be incl at the time elf bidding and for & construction. ude the cost at current shed by the Owner and 1 or specially provided allowance for the Con- an. a reasonable allow- 1 for market conditions -s in the Fork during 5.1.3 Constru •tion Cost does not i the Architect 11 Architecr's conu. rights-of-wav. tl ancing or other c sibilicy of the O?•ner as provided 01 5.2 RESPON$IBILITY FOR qC Jude the compensation of ints, the costs of the land, its which are the respon- Article 4. COST 5.2.5 If the Owner chooses t prove under Clause 5.2.4.4, the Architect, without addition. cha e, shalt modify the Con- tract Documents as necessarv to c p" with the fixed limit, if established as a condition of this greement. The modification of Contract Documents shall e e limit of the Architect's responsibility arising out of a esta luhment of a fixed limit. The Architect shall be enti ed to com nation in accordance with this Agreement for 1 services perf ed whether or not the Construction Phas is commenced. L ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other document pre- pared by the Architect for this Project are instrumen of the Architect's service for use solely with respect to this eCt 5.2.1 Evaluations f the Owner' Project budget, preliminary d, unless oth se provided, the Arc i e deemed estimates of Const coon Cost d detailed estimates of Con- the author of these do umenis and shall retain all ommon law, struction Cost, if an •, prepared y the Architect, represent the statutory. and other res ed rights, including th copyright. ign professional familiar with The Owner shall be perms ed to retain copies, incl g repro Architect's best judg ent a, a d fe, gnized. however, that nei- ducib copies, of the Archi ct's Drawings, Spe ' scat ns and the construction ind stry his o ther the Architect nor the Owr.er has control over the cost of other cements for informaa n and refere. in corm etion labor, materials or equipment, over the Contractor's methods_•, with the wner's use and occup cy of th roject. The A hi- of determining bid pricF?s, or o;er competitive bidding, market ect's Dra ' gs, Specifications or c her cuments shall not e or negotiating conditio s. Ac:ordingly, the Architect cannot \used by the wrier or others on o[h projects, for additions and does not warrant or r prelent that bids or negotiated prices this Project o for completion o is oject by others, unless. will not vary from the w•n is Project budget or from any the,Architect is judged to b n default der this Agreement, estimate of Construction C s or evaluation prepared or agreed except by- agreem t in w ' ing and with a ropriate compen- to by the Architect. sation to the Archite 5.2.2 No fixed limit of Co struction Cost shall be established as a condition of this Agree ent by the furnishing, proposal or establishment of a Project b dget. unless such fixed limit has been agreed upon in writs g a d signed by the parties hereto. If such a fixed limit has be in e ablished. the Architect shall be permitted to include c ling ncies for design, bidding and price escalation, to deter ine w at marerials. equipment. com- ponent systems and ryp s of co struction are to be included in the Contract Docume cs, to m e reasonable adjustments in the scope of the Proje 'c and co i clude in the Contract Docu- ments alternate bids tor!adjust the nstructIon Cost to the fixed limit. Fixed limits, if a1y, shall be i reared in the amount of an increase in the Contract Sum occu ing after execution of the Contract for Construction. 5.2.3 If the Biddino or Negotiation P aye has not commenced within 90 days aft r the Architect su mits the Construction Documents to the wner, any Project udget or fixed limit of Construction Cost Shall be adjusted co eflect changes in the general level of pri 'es in the construction dustry between the date of submissioi of the Construction Documents to the Owner and the date on which proposals a{e sought. 5.2.4 If a fixed limit of Construction Cosc• (adju led as pro- vided in Subpar4raph 5.2.3) is exceeded by',. the lowest bona fide bid or nego rated proposal, the Owner s?all: 1 give n1ritten approval of an increase, in such fixed limit: rrI .2 auth<33kize rebidding or renegotiating cif, the Project within a reasonable time: 6.2 Submission o distrib 'on regulatory req9jeemenES or for,, with the Pro' ct is not to be cor lion of the Architect's reserved of documents to hwet official similar purposes in connection hrued as publication in deroga- ARTICLE 7 ARBITRATION 7.1 Claims, disput or other matters in qu tion between the parties to this Agree nt arising out of or lating to this Agree- ment or breach chereo shall be subject and decided by arbi- tration in accordance wKh the Cons ction Industry- Arbitra- tion Rules of the American Arbitrat' n Association currently in effect unless the parties mutually gree otherwise. 7.2 Demand for arbitration all be filed in writing with the other party to this Agreem t and with the American Arbitra- tion Association. A dem for arbitr \,,,on all be made within a reasonable Le afte the claim, dr other matter in question has arisen. I no event shall nd for arbitration be made after the ate wheninstitulegal or equitable proceedings bas on such claim, dr other matter in question would barred by? the appliutes of limitations. 7.3 No arbi ation arising out of or o this Agreement shall inclu e, by consolidation, joinder or in any other manner, an addit' nal person or entity not a party to this Agreement, AIA DOCUMENT B141 • OWNER :ARCHITECT AGREEMENT • FOURTEENTH EDITION 0LU* • ©198' THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.V., WASHINGTON, D.C. 20006 B141-1987 6 q-f- (0 the specific information considered by the Owner to be confi- dential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro- motional materials for the Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSONNEL EXPENSE 10.1.1 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary con- tributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. 10.2 REIMBURSABLE EXPENSES is 10.2.1 Reimbursable Expenses are in addition to compensa- tion for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and con- sultants in the interest of the Project, as identified in the follow- ing Clauses. 10.2.1.1 Expense of transportation in connection with the Project; expenses in connection with authorized out-of-town travel: long-distance communications; and fees paid for secur- ing approval of authorities having jurisdiction over the Project. 10.2.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents. 10.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 10.2.1.4 Expense of renderings, models and mock-ups requested by the Owner. 10.2.1.5 Expense of additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and Architect's consultants. 10.2.1.6 Expense of computer-aided design and drafting equipment time when used in connection with the Project. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service, on the basis set forth in Subparagraph 11.2.2. 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any ser- vices rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. 10.3.4 When compensation is based on a percentage of Con- struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are per- formed on those portions; in accordance with the schedule set forth in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.4.1 Pavments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services ren- dered or expenses incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deductions shall be made from the Architect's com- pensation on account of penalty, liquidated damages or other sums withheld from payments to contractors. or on account of the cost of changes in the Work other than those for which the Architect has been found to be liable. 10.6 ARCHITECT'S ACCOUNTING RECORDS 10.6.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be avail- able to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT of Zero Dollars (S 0.00 shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2, and any- other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert hrrsis of ro ,pe, "Won. i"'I ding stipu1, "a sums. nruInp(es or perumages, au[1 id wijy phases to which, particular »retho,& of ompeusatiou apph•, if rrecessan.) Master Plan Phase "= $13,240.00 aX described in Exhibits A and B. AIA DOCUMENT 5141 • OWNER ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.G. 20006 8141-1987 8 11.5.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review 1 practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of other services, identify Additional Semices included u•itbin Basic Compensation and modifications to the payment and compensation terms included in Ibis Agreement.) 1. This Agreement includes only the Scope of Services described in the attached Exhibit A. 2. Compensation shall be as described in the Fee Quotation, Exhibit B. 3. Standard hourly rates shall be as described in the Fee Quotation, Exhibit B. City of Richfield: Mayor This Agreement entered into as of the day and year first written above. City Attorney ARCHITECT (Signature) (Signature) William D. Sanders FASLA President (Printed name and title) (Printed name and title) AIA DOCUMENT B141 - OWNER :ARCHITECT AGREEMENT - FOURTEENTH EDITION - AIA' - ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 8141-1987 10 SCOPE OF SERVICES EXHIBIT "A" Sanders Wacker Bergly, Inc., proposes to provide the following Scope of Services for Veteran's Memorial Park in the City of Richfield, Minnesota. TASK I. PROJECT START UP A. General project administration and start-up including scheduling and internal administrative set-up and management. B. Meet with the staff to discuss administrative procedures and project objectives. C. Assemble existing maps, reports and other information relevant to the project. D. Utilizing information furnished by the City, prepare base maps of. the site suitable for use in the master planning phase. E. Review existing site conditions and analyze the site for all the factors that may influence the master plan process. Some of the factors include: 1. Topography 2. Drainage and wetlands 3. Vegetation 4. Adjacent land use 5. Neighborhood impact 6. Views and vistas 7. Soils 8. Utilities 9. Vehicular and pedestrian access and circulation 10. Natural features 11. History and archeology 12. Existing facilities TASK H. PARK PROGRAM A. Coordinate a series of meetings with the project team to develop a program for the park. B. Document the final program for the park, including the team priorities for each item listed in the program. C. LOrojec&19910 Richfield Vds Park131 599 Contracewpd • 4z R TASK III. ALTERNATIVE PARK CONCEPTS A. Prepare three (3) preliminary alternative concepts based upon the park program. The concepts will compare and contrast each other, allowing the team to determine the programmatic effect of each concept. B. Prepare the alternative concepts in both large format and 8-1/2" x 11" format for group discussion. A preferred concept shall be determined by the team. C. Document the preferred concept for inclusion in the final master plan document. D. Coordinate a team meeting. TASK IV. PRELIMINARY PARK MASTER PLAN A. Prepare a preliminary master plan for the park for review and comment by the team. The plan will include sufficient detail for the team to distinguish shapes, sizes, use relationships, material, types, etc. for the proposed existing facilities. • B. Prepare the preliminary master plan in both large and 8-1/2" x 11" format for group discussion and inclusion in the master plan report. C. Prepare a preliminary construction cost estimate for the project. D. ' Coordinate a team meeting. . TASK V. FINAL MASTER PLAN A. Prepare a final illustrative master plan for the park, based upon the review and comment by the team of the preliminary master plan. The plan will include sufficient detail for the team to distinguish shapes, sizes, use relationships, materialtypes, etc., for the proposed and existing facilities. Sufficient labeling of the master plan will be included so that the plan may be easily understood without supplemental information. B. Prepare the final master plan in both large format and 8-1/2" x 11" format for group discussion and inclusion the master plan report. C. U rojects19910 Richfield Vets Park131S99 Con&aawpd C. Prepare a final construction cost estimate for the project. D. Coordinate a team meeting. TASK VI. PHASING PLAN ` A. Prepare a phasing plan for the improvements that graphically illustrates the phases of improvement development. B. Prepare the construction cost estimate to also be divided into corresponding phases. TASK VII. FINAL MASTER PLAN REPORT A. Prepare- a final report document including materials generated throughout the course ofthe study. This report will documentthe process and findings throughout the various steps in the process. B. Provide the city with 20 copies of the feasibility report. 0 0 C: IProjeW19910 RichfwN Ve& ParkU1599 Conwaawpd 4-T- // • FEE QUOTATION EXHIBIT "B" Sanders Wacker Bergly, Inc., proposes to provide the services described herein for the following fees: HOURLY RATES • Principal Landscape Architect Landscape Architect 4 Landscape Architect 3 Landscape Architect 2 Landscape Architect 1 Technical/Clerical TASKS Prin. LA Proj. LA @ $70 @ $55 TASK I PROJECT START-UP A. Administration B. Meetings C. Assemble Existing Information D. Base Mapping E. Review/Analyze Existing Conditions Sub-Total Task I I TASK H PARK PROGRAM A. Develop Program/Team Meetings 16 $1,12 0 B. Document Final Program I 8 I $560 Sub-Total Task H I I I TASK III ALTERNATIVE PARK CONCEPTS A. Prepare Alternative Concepts 6 $420 8 I $440 I I I 12 $660 B. Format I 0 I $0 I 2 1$110 C. Document Preferred Concept I 0 I $0 2 1$110 D. Team Meeting 3 ( $210 I 3 I $165 Sub-Total Task III ( I I I 1 I $701 0I $01 2 $140 I 2 1$110 I 1 $70 2 $110 1 I $70 I 1 I $55 4 $280 4 $220 I I 16 $880 $ 70.00 per hour 55.00 per hour 50.00 per hour 45.00 per hour 40.00 per hour 35.00 per hour Tech Exp. Total @ S45 0 I $0 I $0.00 I $70.00 0 I $0 $0.00 $250.00 0 $0 $0.00 $180.00 8 $360 I $0.001 $485.00 0 $0 $100.0 $600.00 0 I I I I I I $1,585.00 0 $0 $100.0 $2,100.00 0 0 I $0 I $0.00 I $1,000.00 I I I $3,100.00 2 $90 $100.0 $1,270.00 0 2 I $90 I $0.00 I $200.00 0 I $0 I $0.001 $110.00 0 $0 I $0.00 ( $375.00 I I I $1,955.00 C.• Iprojw&19916MckfwM Ve& Park131599 Conraawpd TASKS Prin. LA Proj. LA @ $70 @ $55 TASK IV PRELIMINARY MASTER PLAN A. Prepare Preliminary Master Plan 4 $280 16 $880 B. Format I 0 C. Preliminary Cost Estimate I 2 D. Team Meeting 3 Sub-Total Task IV I TASK V FINAL MASTER PLAN $0 I 2 ( $110 $140 8 I $440 $210 I 3 I $165 I Tech. Exp. Total @ $45 2 $90 $100.0 $1,350.00 0 2 I $90 I $0.00 I $200.00 0 I $0 I $0.00 I $580.00 0 $0 I $0.00 I $375.00 I $2,505.00 A. Prepare Final Master Plan 4 $280 16 $880 2 $90 $100.0 $1,350.00 0 B. Format I 0 I $0 I 2 1$110 I 2( $90 I $0.00 I $200.00 C. Final Cost Estimate I 1 I $70 I 4 I $220 I 0 $0 I $0.00 I $290.00 D. Team Meeting I 3 I $210 I 3 I $165 I 0 I $0 I $0.00 I $375.00 Sub-Total Task V I I I I I I I $2,215.00 TASK VI PHASING PLAN A. Prepare Phasing Plan ( 1 I $70 I 4 I $220 I 0 I $0 I $0.00 I $290.00 B. Cost Estimate (by Phases) 1 $70 I 4 I $220 I 0 I $0 I $0.00 I $290.00 Sub-Total Task VI I I I I I I I I $580.00 TASK VII FINAL MASTER PLAN REPORT A. Prepare Final Report I 4 I $280 I 8 I $440 I 2 I $90 I $0.00 I $810.00 B. 20 copies to City 0 $0 0 $0 2 $90 $400.0 $490.00 0 Sub-Total Task VII I I ( I I I I $1,3110.00 TOTAL $139240.00 • C. IProjecW9910 Richfield Vets PwkU]599 CviWaa%pd Q/* CITY OF RICHFIELD, MINNESOTA Council Letter No . 9 Agenda January 10, 2000 Issue Statement: Consideration of a resolution recommending that Hennepin County auction tax forfeited land at 6216 Blaisdell Avenue to adjacent owner(s). Backaround: The City has been notified by Hennepin County that a small parcel of land located at 6216 Blaisdell Avenue has been forfeited to the State of Minnesota for the non-payment of taxes. The Hennepin County Auditor is the Trustee/Administrator of Minnesota owned tax-forfeited lands lying within Hennepin County, pursuant to laws providing for the forfeiture of real property. The parcel of land described on the tax forfeit listing from Hennepin County is an unbuildable one foot by 135-foot strip of land, which appears to be a remnant from land previously taken for right-of-way, and has only one adjacent owner(s) (see attached map). There is no advantage for the City to pursue purchasing this piece of property. The adjacent owner has been notified of the County's intentions. As required under Minnesota Statute 282.01, Hennepin County has requested that the City Council formally recommend either public auction, auction to adjacent owner(s), or request conveyance to the City for an authorized public use. Therefore, action is requested. 41 Recommended Motion: Approve the resolution recommending that Hennepin County auction the tax-forfeited land at 6216 Blaisdell Avenue to the adjacent property owner(s). Basis of Recommendation: 1. The City has no public use for this property. 2. The size and location of the land parcel suggests the best use would be for the adjacent owner(s). Alternative Recommendation: 1. Determine a public auction of the parcel as being in the best interest of the public. 2. Request conveyance of the parcel to the City for a public use. Discussion/Decision Mode: The City must respond within 60 days of receipt of this request. The request was received December 6, 1999. Re tfully submitted, k_f-j? Samantha Orduno City Manager SO:cak y J4 -i RESOLUTION NO. RESOLUTION RECOMMENDING THAT HENNEPIN COUNTY AUCTION TO ADJACENT OWNER(S) THE TAX-FORFEITED LAND LOCATED AT 6216 BLAISDELL AVENUE WHEREAS, the City has been notified that a land parcel legally described as Lot 5, Block 2, Betcher's Addition to Richfield except highway, having had the street address of 6216 Blaisdell Avenue, has been forfeited to the State of Minnesota for non- payment of taxes; and WHEREAS, the Hennepin County Auditor is the Trustee/Administrator of Minnesota owned tax-forfeited lands lying within Hennepin County; and WHEREAS, the land has been classified as non-conservation land by Hennepin County; and WHEREAS, the City has no public purpose to acquire said property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: That the City of Richfield approves the auction of the property at 6216 Blaisdell Avenue property to adjacent property owner(s) by Hennepin County as being in the best interest of the public. is 2. That a certified copy of this resolution be conveyed to Hennepin County. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • 7. - - - - - ---- - --- - M_... _ ; • i-35W CRQSSTC4VlN MWY. L{ '? ? o (t3) (6) i ? r ?. ------------- ----- , --q ?AFFFECfED-PW a:;--- -- -- - $ {' , a) . " 6 tub DOC w 40pt5Q 7 4 L to $ 7 , $ 1Q, s 1 To Tok-oxxg ilia n f ?? t ------ ------- - ------ - --- ------ _ 3 0) ;n ?.?... plc }R 135. 16 ! 11S Iq i1] 6r? ??Y?Ii1M R1 C? t ?. IS'y lp (,n 1?7. 16 131. i6 "CATED 216.38 1t4GiF0 2.2/•38 1 2 -6 A (23) (28) ^ (27) (26) (25) !'?i . ? 11S lq 1'tG IR 1?1 L 11R. O) 63RD ST. 135.6 13D. 10 1 )1 16 1+ ?'i2 t • ?} 10 1 (411) (50) (51) ('0) ?= 1611 i? ?1 lss. ,e 13s-,e Iss. la In. s. tlts.ot ( 59) (52) (69) V f bt) uj LAJ 13i 16 131 16 133.34 t I LL) j 135.16 Q < 3 r 6 r 3 r 8 3 w (43) ^ (58) ^ (53) ^ (68) (63) v 13S 15 tai IR t3?. 16 ?T} 1 „ t l%s 4 in (44) ^ (57) N. (54) ^ -C (67) {64). 13'? 16 t'?i iR I tai 16 114 It? {45] (56) (59) (66) (as). IlS 26L tlji LLJ (76) (71) (83) ^ (82) V. (77) ^ 0 13S 16 ? t3i ib t3i t6 ?N.y o OF NICOLLET mmus 5 wt 3 (84) Z (81) ^ Z (78) ^ (75) ^ M 16 LU 13? 16 131,6 3 125.26 (85) (80) 3 (79) ^ .(74) 13S tRE - Ij , 1.: NORTH 64TH ST. 46- CITY OF RICHFIELD, MINNESOTA Council Letter No. 8 Agenda January 10, 2000 Issue Statement: Setting a date for the 2000 Local Board of Equalization. Backqround: Minnesota Statute 274.01 provides that the County Assessor shall establish a date for Local Boards of Review each year, for the purpose of reviewing the assessment of property within each respective city in Hennepin County. The meetings are to be held between March 1 and May 31 and must be preceded by at least 10 days published notice before the date of the first meeting. The Board of Equalization must complete its work within 20 days of the first local Board meeting each year, unless a longer period of time is approved by the Commissioner of Revenue. However, the Commissioner will not issue an extension past May 31. The County Assessor has recommended Monday, May 1, 2000 as the date of the 2000 Local Board of Equalization meeting for Richfield. The meeting will be scheduled to begin at 7:00 p.m. The City of Richfield has typically held its Board of Equalization meeting the last Monday in April or the first Monday in May. Approximately a month prior to the Local Board of Equalization meeting, the Administrative Services Director and staff of the Hennepin County Assessor's office assigned to Richfield will brief Council Members on the Board of Equalization process and of typical cases that may come before the Board. 41 Recommended Motion: It is recommended that the City Council confirm the County Assessor's selection of Monday, May 1, 2000 at 7:00 p.m. for the 2000 Board of Equalization meeting. Basis for Recommendation: 1. The County Assessor coordinates the scheduling of all Local Boards of Review in Hennepin County. He has recommended Monday, May 1, 2000. 2. This meeting date allows ample time for the City to conclude its Board business. Alternative Recommendation: 1. The City Council could select another date for the Local Board of Equalization Hearing and submit the date to the County Assessor. Discussion/Decision Mode: Hennepin County must make a schedule of Local Board of Equalization hearings to facilitate the County Board hearings and to ensure that needed information has been compiled prior to the Local Board of Equalization meetings. Notification to Hennepin County should be made as soon as possible, especially if an alternative day is requested. Respectfully submitted, r duno anthnO City Manager SO:cak 4F CITY OF RICHFIELD, MINNESOTA Council Letter No. 7 Agenda January 10, 2000 Issue Statement: Consideration of transfer of residual balance in the Street Light Enterprise Fund to the General Fund. Backaround: In late 1994, the City Council approved a four-year program to retrofit the City's street light system to more energy efficient lights. The program was to switch from a mercury vapor fixture to high-pressure sodium fixtures. To pay for the costs of the retrofit, a street light user fee was enacted. This user fee was to last four years, however, due to increased costs of the retrofit, the charge was extended to a fifth year. That extension ended as of December 31, 1999. The last payment for the retrofit was made as part of the 1999 budget. After this payment there is approximately $12,000 in the Street Light Enterprise Fund. Recommended Motion: Approve the transfer of the remaining balance of approximately $12,000 in the Street Light Enterprise Fund to the General Fund. Basis of Recommendation: 1. The cost of electricity for the street light system is paid from the General Fund 2. The City's auditors have recommended the matching of operating costs with revenues. Alternative Recommendation: 1. Transfer the funds to another eligible fund as desired by the Council. Discussion/Decision Mode: The street light user fee ended December 31, 1999. The Street Light Enterprise Fund has fulfilled its purpose and therefore should be closed. It is proper to transfer the residual balance to an eligible active fund. Respec ully submitted, Samantha Orduno City Manager SO:ds • qE- CITY OF RICHFIELD, MINNESOTA Council Letter No. 6 Agenda January 10, 2000 Issue Statement: Designation of official newspaper for 2000. Background: The Richfield Sun-Current, published by Minnesota Sun Publications, has been the City's official newspaper for many years. Attached is a copy of a letter from Minnesota Sun Publications requesting that they be designated the official newspaper for the City of Richfield for 2000. The 2000 legal advertising rate structure for legals is as follows: 1 Column width $15.50 per inch $ 7.75 per subsequent inch There are 11 lines per inch. The 1999 rate was $14.30 per inch and $7.15 per subsequent inch. Recommended Motion: Designate the Richfield Sun-Current as the official newspaper for the City of Richfield for 2000. Basis of Recommendation: 1. The paper is delivered to nearly all residences in the City, thereby providing city- wide coverage of legal notices to residents. 2. The paper has served well as the official newspaper for many years. 3. The paper has expressed a desire to continue to provide this service. 4. The cost for legal publications is reasonable. Alternative Recommendation: 1. Not make a designation and request the City Clerk's office to check into using another publication, such as the Minneapolis Star Tribune, however, this would be much more costly. Discussion/Decision Mode: The City publishes legal notices on a frequent basis; therefore, this item has been placed on the January 10, 2000 City Council agenda so that a designation can be made for 2000. Respectfully submitted, tha Orduno City Manager SO:cak qc-- / December 21, 1999 Tom Ferber City of Richfield 6700 Portland Avnue South Richfield, MN 55423 Dear Mr. Ferber: The Richfield Sun Current would like to be considered for designation as the legal newspaper for the City of Richfield for the year 2000. Sun Newspaper is excited to announce that a new feature will be added to legal notices this year. Beginning in January, all published notices will be posted on our wel?site (www.mnsun.com) at no additional charge. This will be an enhancement to the local news coverage already available on the Internet and broaden the readership of your legal notices. • The rate structure for le als effective January 1, 2000 will be: g 1 column width: $15.50 per inch for first insertion $7.75 per inch for subsequent insertions There are 11 lines per inch Notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 2:00 pm the Thursday prior to publication; notices that are six pages or more deadline an extra 24 hours in advance. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 612-392-6880. Thank you for considering the Sun Current as the official newspaper for the City of Richfield in 2000. We appreciate the opportunity to serve the needs of your community. Sincerely, 4Fri ZChnski President and Publisher • 10917 VAI,Lw ViEw RoAD * EDEN PRAIRIE * MINNESOTA 55344 -* 612-829-0797 * FAX: 612-941-3588 Dec. zv. 1HV ,S:Ziem SIAK 1K1b luUlu UUPI - StarTrIbune MMNEAPOLIS - ST. PAUL 425-Poutlan4-Avenue Minneapolis, Minnesota 55488-0002 FEDERAL EXPRESS/AIRBORNE MAIL - USE Zip Code 55415 1u o, ?f?3 r. U! Facsimile Cover Sheet FAX NUMBER: 1612) 673.4884 PHONE NUMBERS: (612) 673-7000 1-800.927-9233 r 2- DATE C _ PLEASE DELIVER TO: DELIVERY FROM- -- NUMBER OF PAGES INCLUDING COVER SHEET: I COMMENTS: I bd c? 3 r 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 5 Agenda January 10, 2000 Issue Statement: Resolutions designating official depositories for the City of Richfield for 2000, including the approval of collateral. Background: In accordance with Minnesota Statutes Section 118A.01 - 118A.06, the City of Richfield must designate financial institutions annually. The institutions must pledge the collateral over and above the amount of federal insurance, as public depositories. For 2000, two institutions have fulfilled this requirement and will be considered as depositories for the City's Deputy Registrar, payroll and vendor accounts and all savings deposits in excess of $100,000. They are Richfield Bank and Trust Company, pledging collateral of $1,315,000, and Firstar Bank of Richfield, pledging collateral of $1,625,000; Norwest Bank Minnesota is also an official depository for the City, however, balances in this institution do not exceed $100,000 and thus collateral is not required. A resolution designating this institution as an official depository is attached to the Council Letter. Richfield Bank & Trust and Firstar Bank have received a community reinvestment rating • of "satisfactory." Norwest Bank has received a community reinvestment rating of "outstanding." Some of the factors considered when the institutions are evaluated are community marketing, workshops, contributions, housing/small business loan programs, and community education. Another resolution must be provided annually, designating certain savings and loan associations and banks as official depositories for savings and loan associations and banks as official depositories for investment of certain City funds. With approval of these official depositories, the City will be able to invest funds in these institutions, not exceeding the federal insurance of $100,000. Finally, a resolution is also attached which designates certain financial institutions as depositories for the investment of City funds for 2000. These institutions, such as investment brokerage firms, offer government securities in the manner required by law These financial institutions include Richfield Bank & Trust Co., Piper Jaffray Inc., Dain Rauscher, Norwest Investment Services, Morgan Stanley Dean Witter, Miller, Johnson & Kuehn, Inc. and Miller & Schroeder Financial, Inc. Recommended Motion: It is recommended that the City Council adopt the attached resolutions designating official depositories, with the understanding that the City could not invest in any of the 40 depositories beyond the level of insurance coverage of the pledged collateral. q ) Basis for Recommendation: 1. The City is required by Minnesota Statute 118A.01 - 118A.06, to designate as a depository of funds, insured banks or thrift institutions as defined in Section 518.01, Subdivision 3, Minnesota State Statutes. Any collateral so deposited is accompanied by an assignment pledged to the City in the amount specified in the attached resolutions. 2. The City has worked with the institutions recommended in the past and has found to have a good working relationship with these institutions. Alternative Recommendation: The City Council could solicit other financial institutions for official depositories, but past relationships with the depositories recommended have proven satisfactory for the City. Discussions/Decision Mode: Action of the City Council is desirable at January 10, 2000, City Council meeting so that the City may invest funds in the approved financial institutions for the year 2000 immediately. Respectfully submitted, (Sama is Orduno Ci y Manager SO:ds 0 qp -j- RESOLUTION NO. RESOLUTION DESIGNATING THE NORWEST BANK-RICHFIELD A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 2000 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Norwest Bank - Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all • time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a daily general account in which shall be deposited City funds. The following officers or their facsimile signatures shall sign checks on this account; SAMANTHA ORDUNO, CITY MANAGER STEVEN L. DEVICH, TREASURER Passed by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk qD- 3 RESOLUTION NO. is RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF CITY OF RICHFIELD FUNDS IN 2000 WHEREAS, the City of Richfield has money which is available for investment, and WHEREAS, different financial institutions offer different rates of return on investments, and WHEREAS, the City of Richfield shall purchase U. S. Treasury Bills, U. S. Treasury Notes and other such government securities in the manner required by law from the institution offering the highest rate to the City of Richfield providing greater flexibility in the investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield, Minnesota, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of City of Richfield funds that certain financial institutions be designated as additional depositories for City of Richfield funds for 2000. • 2. The following financial institutions designated as depositories for the City of Richfield funds: Dain Rauscher, Inc. Norwest Investment Services Piper, Jaffray, Inc. Miller, Johnson & Kuehn, Inc Morgan Stanley Dean Witter Miller & Schroeder Financial, Inc. 3. The Treasurer and Finance Manager are hereby authorized to deposit the City of Richfield funds in any or all of the depositories herein designated. Such deposits may be made and withdrawn from time to time by the Treasurer or Finance Manager's judgment and as the interest of the City of Richfield dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies regarding the investment of these funds. Passed by the City of Richfield, Minnesota this 4th day of January 10, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk Lo-q RESOLUTION NO. RESOLUTION DESIGNATING THE FIRSTAR BANK-RICHFIELD A DEPOSITORY OF FUNDS OF THE CITY RICHFIELD FOR THE YEAR 2000 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Firstar Bank-Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but not in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited monies from golf and other City operations. The following officers or their facsimile signatures shall sign checks on this account: SAMANTHA ORDUNO, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be a daily interest bearing checking account. All interest earned shall be transferred to the Investment Trust Fund. BE IT FURTHER RESOLVED, that collateral in the amount of $1,625,000, is deposited for safekeeping at the Firstar Bank - Milwaukee, Wisconsin is hereby approved. Passed by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor 41 ATTEST: Thomas P. Ferber, City Clerk y0 S RESOLUTION NO. RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 2000 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Richfield Bank and Trust Company be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from the water, sewer, storm sewer, liquor, swimming pool/ice arena, deputy register fees, City permits and not otherwise specifically provided for. The following officers or their facsimile signatures shall sign checks on this account; SAMANTHA ORDUNO, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be a daily interest savings account. All withdrawals from said account will be for transfers to the general checking account. BE IT FURTHER RESOLVED, that collateral in the amount of $1,315,000 is deposited for safekeeping at the Federal Reserve Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk LID-6 RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 2000 BE IT RESOLVED, by the City Council of City of Richfield, Minnesota WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any Savings and Loan Association or Bank which has its deposits insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or the Federal Deposit Insurance Corporation (FDIC), and WHEREAS, the amount of said deposits may not exceed the FSLIC/FDIC insurance covering such deposits which insurance amount is presently $100,000, and WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks would provide greater flexibility in the City's investment program and maximize interest income thereon, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of City funds that various banks be designated as additional depositories for City funds for 2000. 2. It is further found and determined that the purpose of such depository designation is to facilitate the proper and advantageous investments of City funds and that such designation is not exclusive nor does it preclude the deposit of any City funds in other officially designated depositories of the City. 3. The Treasurer and Finance Manager are hereby authorized to deposit City funds in various depositories up to the amount of $100,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable to the City of Richfield on the signatures of the City Treasurer of Finance Manager. Such deposits may be made and withdrawn from time to time by the Treasurer or Finance Manager as his best judgment and the interests of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the City regarding the investment of City funds. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. ATTEST: Martin J. Kirsch,. Mayor Thomas P. Ferber, City Clerk qc CITY OF RICHFIELD, MINNESOTA Council Letter No. 4 Agenda January 10, 2000 Issue Statement: Consideration of a resolution approving the 2000 Social Service agency funding recommendations and authorizing the City Manager to execute agreements for service with those agencies funded by the City. Background: A joint review committee has been formed comprised of the Richfield Community Human Services Planning Council (RCHSPC) and members of the Richfield Community Council. This joint committee handled the review of applications and serves as the review and recommending group for City Social Service Funds. The following process was used in making funding recommendations: 1. Applications were mailed to prospective agencies. 2. The Grant Review Committee met on November 15, 1999 to hear presentations from the applicant agencies and made the following recommendations GRANT RECOMMENDATIONS FOR CITY SOCIAL SERVICE FUNDING: The Grant Review Committee recommends the $91,710 of City Social Service funds be allocated to the following agencies in the amounts indicated for 2000. 2000 1998 Actual 1999 Actual Recommended Storefront/Youth Action 61,000 61,900 62,000 Cornerstone 12,500 13,060 14,553 Senior Community Services 8,320 8,890 9,157 VEAP 4,000 4,000 5,000 YouthNet 1,000 1,000 1,000 Lutheran Social Services 1.200 1.000 0 Sub Total 88,020 89,850 91,710 HSSC - RPC 19.040 19.710 20.300 Total 107,060 109,560 112,010 The grant to HSSC - RPC (formerly SHeRPA) is a City Council/Administration allocation. It is included only to indicate the City's total Social Service funding. The total amount requested for 2000 from all agencies for Social Service funding was $133,071. Service categories being funded with Social Service funds are: Vulnerable Elderly Youth Children Families Senior Community Services X Storefront/Youth Action X X X Cornerstone (Adv. & Int.) X X X X VEAP X X X X YouthNet X X • Recommended Motion: Approve the resolution providing funding of certain human service agencies in the above listed recommended amounts for 2000. Basis of Recommendation: 1. All funding recommendations meet the Funding Principles (priorities) established for 2000 as indicated in the above Service Categories. 2. Progressively all agencies are developing more sophisticated evaluation tools. 3. All agencies are receptive to collaboration and several participate in FamiLink and the Richfield Community Council. Alternative Recommendation: 1. Reject the recommendations of the Joint Review Committee. The City Council could then make their own decisions. Discussion/Decision Mode: This item has been placed in the Consent Section of the January 10, 2000 City Council agenda. Members of the Joint Review Committee will be present to respond to questions from the Council should any arise. Respectfully submitted, aman a Or uno anager SO:cak • 4 el - ?2_ 01 RESOLUTION NO. A RESOLUTION APPROVING THE 2000 SOCIAL SERVICE AGENCY FUNDING RECOMMENDATIONS AND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS FOR SERVICE WITH THOSE AGENCIES FUNDED BY THE CITY WHEREAS, a joint review committee has been formed comprised of the Richfield Community Human Services Planning Council (RCHSPC) and members of the Richfield Community Council to serve as the review and recommending group for City Social Service Funds; and WHEREAS, this joint committee reviewed applications from human service agencies for City Social Service Funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the funds be allocated as follows: Storefront/Youth Action .$62,000 Cornerstone 14,553 Senior Community Services 9,157 VEAP 5,000 YouthNet 1.000 Total $91,710 BE IT FURTHER RESOLVED that the City Manager be authorized to execute contractual agreements with the above-named agencies summarizing services to be provided to Richfield residents. Passed by the City Council of the City of Richfield, Minnesota this 10th day of January, 2000. Martin J. Kirsch Mayor Thomas P. Ferber City Clerk 0 L19 CITY OF RICHFIELD, MINNESOTA Council Letter No. 3 Agenda January 10, 2000 Issue Statement: Acknowledgement of alcohol establishments that successfully underwent each alcohol compliance check conducted during 1999. Background: In May, October and November 1999, the Richfield Public Safety Department conducted alcohol compliance checks at several establishments in Richfield. Staff was assisted by three underage youth between 18-20 years of age. The following nine alcohol establishments successfully underwent the compliance checks by not selling to a minor each time: Davanni's Red Pepper Thompson's Fireside Pizza Food-N-Fuel Richfield Municipal Liquor Store #2 Richfield Municipal Liquor Store #3 Shops at Lyndale Wine & Spirits Short Stop Superette SuperAmerica #4105 These establishments are to be commended and congratulated for their commitment to Basis of Recommendation: 1. The Council wishes to extend their congratulations to the nine alcohol establishments that successfully underwent the compliance checks. 2312 West 66th Street 2902 West 66th Street 6736 Penn Avenue 6300 Lyndale Avenue 6600 Cedar Avenue 6444 Penn Avenue 7700 Lyndale Avenue 7034 Cedar Avenue 826 West 66th Street consistently meeting and/or exceeding the requirements of the law. Recommended Motion: Acknowledge the nine alcohol establishments that successfully underwent alcohol compliance checks conducted during 1999 and authorize attached letter to be sent to each establishment. 2. The nine establishments have earned recognition for their commitment to consistently meeting the law. Alternative Recommendation: 1. Do not acknowledge the nine alcohol establishments. Discussion/Decision Mode: Council Member Russ Susag requested that these establishments be recognized. ctfully subm' ted, I o?.-L9 amantha Orduno City Manager SO:cak J .RICHFIELD MAYOR MARTIN J. KIRSCH CITY COUNCIL SUSAN ROSENBERG SUZANNE M.SANDAHL KRISTAL STOKES RUSS SUSAG CITY MANAGER SAMANTHA ORDUNO • 48-I January 10, 2000 Establishment Owner/Manager Address City, State Zip Dear Owner/Manager: Please accept our congratulations for successfully completing all of the alcohol compliance checks conducted during 1999. You and your staff are to be commended for your consistent commitment to meeting and/or exceeding the requirements of the law when serving alcohol. Our community and those around us are fortunate to have an establishment such as yours that clearly understands the importance of responsible drinking. Please extend our thanks and congratulations to your staff. Keep up the good work. Sincerely, Martin J. Kirsch, Mayor Russ Susag Council Member Sue Sandahl Council Member Susan Rosenberg Council Member Kristal Stokes Council Member The Urban Hometown 6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9700 FAX: 612.861.9749 www.ci.richfield.mn.us AN EQUAL OPPORTUNITY EMPLOYER R 4 CITY OF RICHFIELD, MINNESOTA Council Letter No. 2 Agenda January 10, 2000 Issue Statement: Council designation of Acting City Manager. Backaround: It is necessary to designate a person to serve as the Acting City Manager for those times when the City Manager is absent from the City. The Director of Administrative Services has previously been designated as the Acting City Manager. Recommended Motion: Designate Steven L. Devich, Director of Administrative Services, as the Acting City Manager. Basis of Recommendation: This appointment is necessary to ensure continuation of City operations during the absence of the City Manager. Alternative Recommendation: Defer this appointment to a later Council meeting. Discussion/Decision Mode: This item is placed on the January 10, 2000 Council agenda for consideration. Respectfully submitted, antha rduno City Manager SO:cak 0 CITY OF RICHFIELD, MINNESOTA '. Council Letter No. i Agenda January 10, 2000 Issue Statement: Review and consideration of approval of the City of Richfield 2000 legislative initiatives and policies. Backaround: Attached is a draft of the City of Richfield 2000 legislative initiatives and policies for review, comment and amendment by the City Council Richfield's legislators will be in attendance to discuss and respond to the proposed legislative initiatives. After review and comment, the Council should consider formally approving the City of Richfield legislative initiatives and policies in their current or amended form for 2000. Recommended Motion: Approve the City of Richfield legislative initiatives and policies for 2000. Basis of Recommendation: The legislative initiatives and policies have been prepared based upon a combination of JW prior legislative initiatives and new issues identified by the City Council and City staff. Alternative Recommendation: 1. The Council may decide to approve all or part of the legislative initiatives in their current or amended form. 2. The Council may decide not to adopt any formal legislative initiatives and policies for 2000. Discussion/Decision Mode: The legislative initiatives and policies are presented for discussion at the Council meeting of January 10 in conjunction with the attendance of Richfield legislators. Respectfully submitted, Sam ha Ord no City Manager SO:cak