01-02-01 AgendaCITY OF RICHFIELD, MINNESOTA
TUESDAY, JANUARY 2, 2001
SPECIAL CITY COUNCIL MEETING
7:00 P.M.
RICHFIELD CITY HALL
6700 PORTLAND AVENUE
COUNCIL CHAMBERS
AGENDA
Call to order
Pledge of allegiance
Roll call
1'. Oath. of office to Ward One Council Member Susan Rosenberg
2. Dath of office to Ward Two Council Member Gertrude Ulrich
3. Oath of office to Ward Three Council Member John Enger
4. Designation of Mayor Pro Tempore for 2001
Staff Report No. 1
5. Designation of Acting City Manager for 2001
Staff Report No. 2
6. Designation of official newspaper for 2001
Staff Report No. 3
7. Consideration of resolutions designating official depositories for 2001, including
approval of collateral
Staff Report No. 4
8. Consideration of resolution regarding Council Member attendance at Council
meetings
Staff Report No. 5
Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the Administrative Services Director at 612-861-9702.
AGENDA ITEM # g
REPORT # 5
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STAFF REPORT
CITY COUNCIL MEETING
JANUARY 2, 2001
REPORT PREPARED BY: - °CHERYL~KRUMHOLZ, ADMIN: ASSISTANT
NAME, TITLE
REPORT PRESENTER: SAMANTHA ORDUNO, CITY MANAGER
NAME, TITLE
DEPARTMENT DIRECTOR REVIEW:
_ SIGNATURE
r~
REVIEWED BY CITY MANAGER: ~.
. ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution regarding Council Member attendance at Council meetings.
I. RECOMMENDED ACTION:
By Motion: Approve the resolution regarding attendance by Council
Members at Council meetings for 2001.
II. BACKGROUND
Subsection 205.15 of the Richfield City Code establishes an attendance policy for
Council Members. The policy requires attendance to be taken at every regular and
special meeting of the City Council and provides for the imposition of a monetary
penalty for unexcused absence from a Council meeting. The policy may be
annually invoked by resolution of the City Council
III. BASIS OF RECOMMENDATION
A. POLICY
• The Richfield City Code establishes attendance rules, which may be
invoked for any calendar year by Council resolution.
• Council Members have requested that this matter be placed on the
agenda for consideration at the January 2, 2001 meeting.
0102attendance.doc
B. CRITICAL ISSUES
• None.
C. FINANCIAL
• None.
D. LEGAL
• None.
IV. ALTERNATIVE RECOMMENDATION(S~
• Defer action on this item to another Council meeting.
V. ATTACHMENTS
• Resolution.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
•
RESOLUTION NO.
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
WHEREAS, the attendance of Council Members at meetings is one of the most
important duties imposed by law on members; and
WHEREAS, member presence to participate in hearings, deliberations and
decisions of the Council is essential to the proper discharge of the member's official duties;
and
......WHEREAS, recognizing that it.-is..not-always possible for a membec~to-be present at
all meetings and that by reason of business demands, state of health; personal problems,
vacations and other matters, occasional absences are excusable; and
WHEREAS, Subsection 205.15 of the Richfield City Code establishes rules for
attendance at City Council meetings that may be invoked by resolution of the Council.
NOW, THEREFORE, BE IT .RESOLVED, by the City of Richfield, Minnesota that
the following rules apply to absences of Council Members from meetings during calendar
year 2001:
1. This resolution applies to all regular meetings of the Council, as defined in
Subsection 205.01 of the Richfield City Code. This resolution also applies to duly
called special business meetings of the Council. The resolution. does not apply to
special informational or special ceremonial meetings. Special Council meetings are
M those called pursuant to Subsection 2.05.03 of the Richfield City Code. For
purposes of this resolution, special meetings are further categorized as:
a) Special business meetings. Special business meetings include: Special
meetings called to conduct official business of the City where the Council
considers action requiring a vote of the City Council; special work study
meetings; and special meetings called for the purpose of conducting a public
hearing.
b) Special informational meetings. Special informational meetings are those
.called for the City Council to receive information or to participate in
.discussion but where no official action of the City Council is taken, except
that the term does not include special work study meetings or meetings
called for the purpose of conducting a public hearing.
c) Special ceremonial meetings. Special ceremonial meetings are those called
for ceremonial activities but where no official action of the City Council is
taken, including ribbon cuttings, community celebrations and similar
activities.
2. Any member of the Council desiring to be excused shall insofar as possible, give
advance notice to the City Manager stating i) the meeting at which the member will
be absent; ii) the member's reason for being absent; and iii) the member's location
during the meeting.
3. At the beginning of each regular or special business meeting, the Clerk shall call the
roll. If a member is absent, the City Manager shall report any communication from
the absent Council Member regarding the reason for absence. The Mayor shall
request the Council Members to determine whether the absence is excusable or
inexcusable.
4. For each unexcused absence from a regular or special business meeting, the
absent member shall be penalized by a fine of $25 and the Mayor, if absent, shall
be penalized by a fine of $50. The fine shall be automatically deducted from the
next Council Member payment unless otherwise directed by a majority of the City
Council Members present..
5. This resolution remains in effect until December 31, 2001 unless revoked prior to
that date by resolution of the City Council. This resolution supersedes Resolution
No. 8851.
Adopted by the City Council of the City of Richfield, Minnesota this 2nd day of January,
2001.
Martin J. Kirsch, Mayor
ATTEST:
Deborah J. Guiher, Deputy, City Clerk
•
AGENDA ITEM # ~
REPORT # 4
•
STAFF REPORT
CITY COUNCIL MEETING
JANUARY 2, 2000
REPORT PREPARED BY:
NAn~, TITLE
REPORT PRESENTER:
DEPARTMENT DIRECTOR REVIEW:
REVIEWED BY CITY MANAGER
CHRIS REGIS, FINANCE MANAGER
CHRIS REGIS, FINANCE MANAGER
ITEM FOR COUNCIL CONSIDERATION:
Consideration of resolutions designating official depositories for the City of Richfield for 2001,
including the approval of collateral.
I. RECOMMENDED ACTION:
By Motion: Adopt the attached resolutions designating official
depositories, with the understanding that the City could not invest in
any of the depositories beyond the level of insurance coverage of the
pledged collateral.
II. BACKGROUND
N/A
III. BASIS OF RECOMMENDATION
A. POLICY
• In accordance with Minnesota Statutes Section 118A.01 - 118A.06,
the City of Richfield must designate financial institutions annually. The
institutions must pledge the collateral over and above the amount of
federal insurance, as public depositories.
CityDepositories01022001
• Richfield. Bank & Trust Company, pledging $1,000,000 of collateral,
has fulfilled this requirement and should be considered as a
depository for the City's Deputy Registrar, payroll and vendor
accounts and all savings deposits in excess of $100,000.
• The City must also designate annually, certain savings and loan
associations and banks as official depositories for investment of
certain City funds. With approval of these official depositories, the
City will be able to invest funds in these institutions, not exceeding the
federal insurance of $1.00,000.
• Finally, a designation must. be made for certain financial institutions as
depositories for the-investment of City funds. for 2001. These
institutions, such as investment brokerage firms, offer government
securities in the manner required by law. These financial institutions
include Richfield Bank & Trust Co., Piper Jaffray Inc., Dain Rauscher,
Wells Fargo Brokerage Services, Morgan Stanley Dean Witter, Miller,
Johnson & Kuehn, Inc. and Miller & Schroeder Financial, Inc.
B. CRITICAL ISSUES
• N/A
C. FINANCIAL
• N/A
D. LEGAL
• The City is required by Minnesota Statute 118A.01 - 118A.06, to
designate as a depository of funds, insured banks or thrift institutions.
Any collateral so deposited is accompanied by an assignment pledged
to the City in the amount specified in the attached resolutions.
IV. ALTERNATIVE RECOMMENDATION(S~
• .The City Council could solicit other financial institutions for official depositories,
but past relationships with the depositories recommended have proven
satisfactory for the City.
V. ATTACHMENTS
• Resolution designating the Richfield Bank & Trust Company a depository of
funds of the City of Richfield for 2001 and approving collateral.
• Resolution designating certain savings and loan associations and banks as
depositories for the investment of City funds in 2001.
• Resolution designating certain financial institutions as depositories for the
investment of City of Richfield funds in 2001.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
RESOLUTION NO.
RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2001 AND APPROVING COLLATERAL
BE IT RESOLVED, by the City Council of the City of Richfield as follows:
That, in accordance with Minnesota Statutes,. Section 118A.01- 118A.06, the
Richfield Bank and Trust Company be, and hereby is designated a depository of the funds
of the City of Richfield, subject to modification and revocation at anytime by said City, and
subject to the following terms and conditions:
The said depository shall not be required to give bonds or other securities for such
deposits provided that the total sum thereof shall. not at anytime exceed in any depository
the sums for which its deposits are insured under the Acts of Congress of the United:
States relating to insurance of bank deposits; but that in .case such deposits in .any such
depository shall at any time exceed such insured sum, said depository shall immediately
furnish bonds or other security for such excess according to law, approved by the City
Council of said City.
That said depository shall pay on demand all deposits therein; and shall pay all time
deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account in
which shall be deposited all monies from the water, sewer, storm sewer, liquor, swimming
pool/ice arena, deputy register fees, City permits and other deposits not otherwise
specifically provided for. The following officers or their facsimile signatures shall sign
checks on this account;
SAMANTHA ORDUNO, CITY MANAGER
STEVEN L. DEVICH, TREASURER
C:
BE IT FURTHER RESOLVED, that there shall be a daily interest savings account.
All withdrawals from said account will be for transfers to the general checking account.
BE IT FURTHER RESOLVED, that collateral in the amount of $1,000,000 is
deposited for safekeeping at the Federal Reserve Bank of Minneapolis, is hereby
approved.
Passed by the City Council of the City of Richfield, Minnesota this 2nd day of
January, 2001.
ATTEST:
Martin J. Kirsch, Mayor
Deborah J. Guiher, Deputy City Clerk
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS
AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 2001
BE IT RESOLVED, by the City Council of City of Richfield, Minnesota
WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 - 118A.06,
municipal funds may be deposited in any Savings and Loan Association or Bank which has
its deposits. insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or
the Federal Deposit Insurance Corporation (FDIC), and
WHEREAS,. the amount of said deposits may not exceed the FSLIC/FDIC
insurance covering such deposits which insurance amount is presently $100,000, and
WHEREAS, the deposit of City funds in Savings and. Loan Associations and Banks
would provide greater flexibility in the City's investment program and maximize interest
income thereon, and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. It is hereby. found and determined that it is in the best interest of the proper
management of City funds that various banks be designated as additional
depositories for City funds for 2001.
2. It is further found and determined that the purpose of such depository
designation is to facilitate the proper and advantageous investments. of City
funds and that such designation is not exclusive nor does it preclude the deposit
of any City funds in-other officially designated depositories of the City.
3. The Treasurer and Finance Manager are hereby authorized to deposit City funds
in various depositories up to the amount of $100,000, or such other amount as
may be subsequently permitted by law, such deposits to be in the form of
demand accounts for Public Unit Savings Certificates purchased by the City,
payable to the City of Richfield on the signatures of the City Treasurer of
Finance Manager.. Such deposits may be made and withdrawn from time to time
by the Treasurer or Finance Manager as his best judgment and the interests of
the City dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies of the City regarding
the investment of City funds.
Adopted by the City Council of the City of Richfield, Minnesota this 2nd day of
January, 2001.
ATTEST:
Martin J. Kirsch, Mayor
Deborah J. Guiher, Deputy City Clerk
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2001
and
WHEREAS, the City of Richfield has money which is available for investment; and
WHEREAS, different financial institutions offer different rates of return on investments;
WHEREAS, the City of Richfield shall purchase U. S, Treasury Bills, U. S. Treasury
Notes and other such government securities in the manner required by law from the
institution offering the highest rate to the City of Richfield providing greater flexibility in the
investment program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED., by the City of Richfield, Minnesota, in
accordance with Minnesota Statutes, Sections 118A.01 - 118A.06, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of City of Richfield funds that certain financial institutions be
designated as additional depositories for City of Richfield funds for 2001.
2. The following financial institutions designated as depositories for the City of
Richfield funds:
Dain Rauscher, Inc.
Wells Fargo Brokerage Services
Piper, Jaffray, tnc.
Miller, Johnson & Kuehn, Inc
Morgan Stanley Dean Witter
Miller & Schroeder Financial, Inc.
3. The Treasurer and Finance Manager are hereby authorized to deposit the City
of Richfield funds in any or all of the depositories herein designated. Such deposits may
be made and withdrawn from time to time by the Treasurer or Finance Manager's
judgment and as the interest of the City of Richfield dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies regarding the investment of
these funds.
Adopted by the City Council of the City of Richfield, Minnesota this 2nd day of
January, 2001.
Martin J. Kirsch, Mayor
ATTEST:
Deborah J. Guiher, Deputy City Clerk
AGENDA ITEM # 6
REPORT # REVISED
STAFF REPORT
CITY COUNCIL MEETING
JANUARY 2, 2001
REPORT PREPARED BY: CHERYL KRUMHOLZ,-ADMIN. ASST.
NAME, TITLE
REPORT PRESENTER: SAMANTHA ORDUNO, CITY MANAGER
DEPARTMENT DIRECTOR REVIEW:
SIGNATURE
~7
REVIEWED $Y CITY MANAGER:
ITEM FOR COUNCI~C'ONSIDERATION:
Consideration of resolution designating an official newspaper for 2001.
I. RECOMMENDED ACTION:
By Motion: Approve the resolution designating for 2001 the Richfield
Sun-Current as the official newspaper and the Minneapolis Star
Tribune as the second official newspaper for the City of Richfield.
II. BACKGROUND
The Richfield Sun-Current, published by Minnesota Sun Publications, has .been the
City's official newspaper for many years.
Attached is a copy of a letter from Minnesota Sun Publications requesting that they
be designated the official newspaper for the City of Richfield for 2001. The 2001
advertising rate structure for legal notices is as follows:
~1
~J
1 Column width
$14.30 per inch
$7.15 per subsequent inch
There are 11 lines per inch. The 2000. rate was $15.50 per inch and $7.75 per
subsequent inch.
0102Legals
For 2001, the Minneapolis. Star Tribune should be considered as the second official
newspaper. The 2001 advertising rate structure for legal notices in the Sunday and
week day, metro and statewide, issues is $3.13 per line.
III. BASIS OF RECOMMENDATION
A. POLICY
• The Charter of the City of Richfield requires in Section 13.01 thereof
that the City Council annual designate an official newspaper for the
City.
• The Sun-Current has expressed an interest in continuing to serve as
the official newspaper of the City.
• The Sun-Current has served well as the official paper for many years.
• The Sun-Current is delivered to nearly all residences in the City.
B. CRITICAL ISSUES
• The designation must be made at the first meeting of the new year.
C. FINANCIAL
• The cost for the official publications is reasonable.
D. LEGAL
• A newspaper must be designated each year by the City for publication
of all official and legal City business.
IV. ALTERNATIVE RECOMMENDATION(S~
• Not make a designation and request the City Clerk's office to check into
using another publication.
V. ATTACHMENTS
• Resolution
• Letter from Minnesota Sun Publications.
• Fax from Star Tribune.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
•
RESOLUTION NO.
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER
FOR 2001
WHEREAS, the Charter of the City of Richfield requires in Section .13.01 thereof
that the City Council annually designate an official newspaper for the City.
NOW, THEREFORE, BE IT RESOLVED that the Richfield Sun-Current is
designated the official legal newspaper for the. City of Richfield for 2001 for all publications
required to be published therein.
BE IT FURTHER RESOLVED that the Minneapolis Star Tribune is designated as
the City of Richfield's second official newspaper.for 2001.
Adopted by the City Council of the City of Richfield, Minnesota this 2nd day of
January, 2001.
ATTEST:
-Martin J. Kirsch, Mayor
• Deborah J. Guiher, Deputy City Clerk
•
UCI.-G f -GYJYJI'1 YJ7. 10
~~ ~ ~
lJecemaer 1 a, 2000 ,np~,p~~,
City of Richfield
City Council
6700 Portland Avenue
Richfield. MN 55423-2599
Dear City Council Members:
~ . V:.' V~
The Richfield Sun Current would like to be considered for designation as the legal newspaper for
the City of Richfield for she year 2001.
New in 2000. all published legal notices were posted on our website (www.mnsun.com) at no
additional charge. This is an enhancement to the local news coverage already available on the
Internet and will broaden the readership of your legal notices.
The rate structure for legals effective January 1, 2001 will be:
t column width: $14.30 per inch for first insertion
$7.15 per inch for subsequent insertions
There are 11 lines per inch
Two notarized affidavits on each of your publications will be provided with no additional charge.
• The deadline for regular length notices is 2:00 pm the Wednesday prior to publication. E-mailing
the legal notices is an efficient and accurate way of getting the notices to us. The a-mail address
for the legal department is legalsC~mnsunpub.com. We still accept notices on disk, faxed or
through the mail. tf you require more information to make your decision, please contact me or
Meriden Hedblom. our Legal RepresentatFVe, at 952-392-6880.
Thank you for considering the Sun Current as the official newspaper for the .City of Richfield in
2001. We appreciate tf3e opportunity to serve the needs of your community.
Sincere
rank Chilinski
President and Publisher
10917 Vau,~ Vow ROAD ~ EDBty PRAIRIE ~- Mlt~trrESOrrw 553 ~+ 952-8$9.0797 +~ F.~-7C: 95d-941-5588
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s
AGENDA ITEM #
REPORT #
STAFF REPORT
5
2
NAME, TITLE
REPORT PRESENTER: SAMANTHA ORDUNO, CITY MANAGER
DEPARTMENT DIRECTOR REVIEW:
~ - SIGNATURE
•
REVIEWED BY CITY MANAGER:
ITEM FOR COUNC~~CONSIDERATION:
Consideration of a designation of an Acting City Manager.
I. RECOMMENDED ACTION:
By Motion: Designate Steven L. Devich, Administrative Services
Director, as 'the Acting City Manager for 2001.
III. BACKGROUND ~
It is necessary to designate a person to serve as the Acting City Manager for those
times. when the City Manager is absent from the City. The Director of Administrative
Services has previously been designated as the Acting City Manager.
•
III. BASIS OF RECOMMENDATION
A. POLICY
• Past practice has been for the City Council to designate an Acting City
Manager for times when the City Manager is absent from the City.
• The Administrative Services Director has previously been designated
as the Acting City Manager.
0102manager.doc
B. CRITICAL ISSUES
• It is necessary fo designate a person to serve as the Acting City
Manager to ensure continuation of City operations during an absence
of the Manager.
C. FINANCIAL
• N/A
D. LEGAL
• N/A
IV. ALTERNATIVE RECOMMENDATION(S~
• Defer this designation to another Council: meeting
V. ATTACHMENTS
• None.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
i
•
AGENDA ITEM # 4
REPORT # j
s
STAFF REPORT
CITY COUNCIL MEETING
JANUARY 2, 2001
REPORT PREPARED BY: CHERYL KRUMHOLZ, ADMIN. ASSISTANT
NAME, TITLE
s
REPORT PRESENTER: SAMANTHA ORDUNO, CITY MANAGER
DEPARTMENT DIRECTOR REVIEW:
REVIEWED BY CITY MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Cc°~nsideration of designation of Mayor Pro Tempore.
I. RECOMMENDED ACTION:
By Motion: Council designation of Mayor Pro Tempore for 2001.
L II. BACKGROUND ~
It is necessary to designate a Council Member to serve as the Mayor Pro Tempore
for those times when the Mayor is absent from the City.
Former Council Member Russ Susag served as Mayor Pro Tempore for 2000.
•
III. BASIS OF RECOMMENDATION
A. POLICY
• Each year the City Council designates a Council Member to serve as
the Mayor Pro Tempore.
0102mayor.doc
B. CRITICAL ISSUES
i • It is necessary to designate a Mayor Pro Tempore to ensure-
continuation of City operations during an absence of the Mayor.
C. FINANCIAL
• N/A
D. LEGAL
• N/A
IV. ALTERNATIVE RECOMMENDATION(S~
• Defer the designation to a future Council meeting.
V. ATTACHMENTS
• None.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
•
•