09-17-01 AgendaCITY OF RICHFIELD, MINNESOTA
• SPECfAL CITY COUNCIL MEETING
MONDAY, SEPTEMBER 17, 2001
COUNCIL CHAMBERS
6700 PORTLAND AVENUE
6:30 P.M.
AGENDA
Call to order
Roll call
1. Consideration of recommendation of award of contract for construction of Penn
Avenue bridge at I-494 in Richfield
Staff Report No. 239
• Notes:
Adjournment
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I\ J
STAFF REPORT
AGENDA ITEM # 1
REPORT # 239
CITY COUNCIL MEETING
SEPTEMBER 17, 2001
REPORT PREPARED BY: JIM OLSON, PROJECT ENGINEER
NAME, TITLE
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REPORT PRESENTER: MIKE EASTLING, PUBLIC WORKS DIRECTOR
,,,_, j NAME, TITLE
DEPARTMENT DIRECTOR REVIEW: ~ ~~~ V
SIGNATU
REVIEWED BY CITY MANAGER: ~ ~~''~~ ~. ~ ~ n
ITEM FOR COUNCIL CONSIDERATION:
Consideration for recommendation of award of contract for the construction of the Penn
Avenue Bridge at I-494 in Richfield.
L RECOMMENDED ACTION:
By Motion: Accept bid minutes/tabulation and recommend an award
of contract for the construction of the Penn Avenue Bridge, City
Project 401-30-521, to Johnson Brothers Corp. in the amount of
$20,247,391.56. And Support City staff efforts to secure additional
funds for the project.
II. BACKGROUND
Council approved plans for the Replacement of the Penn Avenue Bridge over I-494
on June 11, 2001.
Project Plans
The Penn Avenue Bridge Project involves:
• Removal of the existing Penn Avenue Bridge;
• Construction of a new single-point diamond bridge including a signal on the
bridge;
• Construction of retaining walls and new ramps to I-494;
0917-Penn Bridge Award
• New signalized intersection on Penn Avenue at the entrance to the Best Buy
• campus;
• Reconstruction of 78th Street frontage road west of Penn Avenue to connect to
this new intersection
• Widening of Penn Avenue from about 130 feet north of 77th Street in Richfield to
about 125 feet south of the Southtown entrance drive in Bloomington;
• .Modifications to the signal and intersection at the Southtown entrance drive
• Realignment. of I-494 mainlines to place the new Penn Avenue Bridge pier in its
permanent location relative to the future reconstruction of I-494;
• Relocation of utilities along Penn Avenue;
• .Construction of a new stormwater lift station in the southeast corner of the
interchange;
• Construction of a temporary exit ramp from eastbound 1-494 to Xerxes Avenue
including a temporary traffic signal on Xerxes Avenue to serve traffic while the
Penn Avenue Bridge is closed; and,
• Provision of an extensive traffic control plan to divert traffic while the current Penn
Avenue Bridge is removed.
Cooperative Agreement
• On September 10, 2001 the Council approved a Cooperative Construction
Agreement with the Minnesota Department of Transportation (MnDOT) where
the City shall recommend award to the low bidder before the State will award,
approve, execute and administer the contract.
• Additional Funding
The low bid exceeded the Engineer's Cost Estimate by $974,000. The
Minnesota Dept. of Transportation has suggested reserving additional Federal
High Priority Project Funds for the Penn Avenue Bridge Project to anticipate
cost, increases based on possible change orders during construction.
MnDOT staff will explore qualifying other project costs for federal HPP funds to
provide the City with the flexibility to use local funds for costs that clearly will
be ineligible for Federal funds.
Since project inception City staff have contacted the other participating
governmental units .involved in the Penn Avenue Bridge Project to secure their
financial support for this project. Bloomington, Hennepin County and the
Minnesota. Department of Transportation have repeatedly insisted that they
could not provide additional funds for this project.
III. BASIS OF RECOMMENDATION
A. POLICY
The Replacement of the Penn Avenue Bridge over I-494 is consistent
with the proposed reconstruction of I-494 and has been identified as a
high priority capital improvement in the City's Comprehensive. Plan.
• The Developer's Agreement between Richfield and Best Buy contains
language that commits the City to replace Penn Avenue Bridge over I-
494.
The Best Buy Environmental Impact Statement (EIS) identifies the
existing Penn Avenue Bridge over I-494 as deficient and in need of
.replacement. The work contained in this plan mitigates the negative
traffic impacts identified in the Best Buy EIS.
The ad for bid for the construction of the Penn Avenue Bridge was
published in the Richfield Sun-Current on August 22 and August 29,
2001 and in the Construction Bulletin on August 17,24 and 31, 2001.
B. CRITICAL ISSUES
• The Richfield City Council must recommend award of contract prior to
MnDOT awarding and executing the contract.
C. FINANCIAL
• The project is contained in the adopted 2001 Capital Improvement
Budget.
• An Engineer's estimate for construction costs only was calculated at
.$19,273,186. The low bid exceeded the Engineer's Estimate.
• City staff is recommending using an additional $2.6 million in Federal
High Priority funds to cover these increased costs and to provide an
adequate contingency during construction.
• MnDOT will explore qualifying some of the project costs for federal
funding to provide the City with additional flexibility to use its local
funds for costs that clearly will be ineligible for Federal funds.
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D. LEGAL
• The City Attorney will be present at the Council Meeting to answer
questions.
IV. ALTERNATIVE RECOMMENDATION(S~
• The .Council may choose not to award the contract and ask to rebid the
contract. This could delay the completion of the Penn Avenue Bridge. City
staff does not believe that a better contract price would be received by
rebidding and the lowest responsible bid is within 5% of the Engineer's
estimate.
V. ATTACHMENTS
• Bid Minutes/Tabulation
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
September 11, 2001
90:00 a.m.
Grade, Aggregate Base, Bituminous Surface, Storm Sewer, Watermain, .Cast in
Place Retaining Walls, Lighting, Signals, Signing and Construct Bridge
City Project No. 401-30-521
S.P. 157-020-20, S.P. 27-632-22, S.P. 2785-328
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud bids for Grade, Aggregate Base, Bituminous
Surface, Storm Sewer, Watermain, Cast in Place Retaining Walls, Lighting, Signals,
Signing and Construct Bridge as advertised in the official newspaper on August 22 and
August 29, 2001 and August 24 and August 31, 2001 in the Construction Bulletin.
Present: Nancy Gibbs, City Clerk.
Tom Foley, Transportation Engineer
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud:
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Bidder's Name 5% Bid
Bond .Receipt Of
Addendum 1 Receipt Of
Addendum 2 Total Base Bid
C S McCrossan Constr., Inc.. Yes Received .Received $ 22,983,101.75
Johnson Bros. Corp. Yes Received Received $ 20,247,391.56
Edward Kraemer & Sons, Inc. Yes Received Received $ 21,715,024.17*
Lunda Construction Co. Yes Received Received $ 20,912,054.20
*Denotes corrected figure
The City Clerk announced that the bids would be tabulated and considered at the
September 17, 2001 Special City Council Meeting.
Nancy Gibbs City Clerk
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