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09-24-01 AgendaCITY OF RICHFIELD, MINNESOTA • MONDAY, SEPTEMBER 24, 2001 REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7 P.M. AGENDA INTRODUCTORY PROCEEDINGS • Call to order Roll call Open Forum (7-7:15 p.m.) Each speaker is to keep their comment period to three minutes to allow sufficient time for others.: Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Adjournment ' Call to order Roll call Pledge of Allegiance Approval of minutes of (1) Special City Council Meeting of September 5, 2001; (2) Special City Council Meeting of September 6, 2001; (3) Special Concurrent City Council, Planning Commission and HRA Meeting of September 8, 2001; (4) Special City Council Worksession of September 10, 2001; (5) Regular City Council Meeting of September 10, 2001; and (6) Special City Council Meeting of September 17, 2001 PRESENTATION 1. Presentation of proclamation designating September 23-29, 2001 Women of Today Week in Richfield • COUNCIL DISCUSSION Notes: • 2. Council approval of agenda AGENDA APPROVAL CONSENT CALENDAR 3. Consent Calendar contains several separate items which are .acted upon by the - City Council in one=motion: Once-the consent-Ca ens~ar-has been approved, the individual items and recommended actions have also been approved. No further Council action is necessary. However, any Council. Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All-items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of resolutions levying special assessments for nuisance abatement and weed destruction on certain properties S.R. No. 240 B. Consideration of approval of resolution certifying to County Auditor delinquent sewer and water utility accounts on certain properties S.R.. No. 241 C. Consideration of approval of resolution authorizing execution of stipulation of final settlement for 6345 Cedar Avenue, Parcel 7; 66th Street/Trunk Highway 77 Interchange Project S.R. No. 242 D. Consideration of approval of condemnation commissioners' award of $390,000 for Boyles property at 6533 and 6537-39 Cedar Avenue S.R. No. 243 E. Consideration of.approval of residential kennel license renewal for 7.301 Wentworth Avenue; three dogs. S.R. No. 244 Notes: RESOLUTIONS 4. Consideration of resolution accepting updated 2002-2003 Community Health Services Plan Staff Report No. 245 Notes: 5. Consideration of resolution ordering 77th Street redevelopment area maintenance work for January 1 through December 31, 2002 and specially assessing costs Staff Report No. 246 Notes: 6. Consideration of resolution ordering Lyndale/HUB/Nicollet redevelopment area maintenance work for January 1 through December 31, 2002 and specially assessing costs Staff Report No. 247 Notes: OTHER BUSINESS 7. Consideration of funding options to implement recommendations on 70th Street Traffic Calming Study and information regarding traffic enforcement and traffic counts Staff Report No. 248 • Notes: CITY MANAGER'S REPORT Notes: 8. Claims and payrolls Open Forum (additional 15 minutes, if necessary, and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 9. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 612-861-9702. ;~ STAFF REPORT Other Business 248 AGENDA SECTION: AGENDA ITEM # REPORT # CITY COUNCIL MEETING SEPTEMBER 24, 2001 • REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: TOM FOLEY, TRANSPORTATION ENGINEER NAME, TITLE MIKE EASTLING, PUBLIC WORKS DIRECTOR NAME, TITLE L.J ITEM FOR COUNCIL CONSIDERATION: Consideration of funding options to implement the recommendations on 70th Street Traffic Calming 'Study and provision of information regarding traffic enforcement and traffic counts. I. RECOMMENDED ACTION: By Motion: Determine the level of traffic calming to be provided in the 70th Street Traffic Calming area of Penn and Xerxes Avenues/69th, 70th & 70-1/2 Streets and appropriate funding for the selected level of traffic calming from any of the options provided. III. BACKGROUND At the August 13, 2001 Council meeting the Council received the recommendations of the neighborhood focus group regarding traffic calming in the neighborhood west of Penn Avenue between 69th Street and 72nd Street. Council requested. City staff to return with funding options, increased attention to enforcement of traffic laws and traffic count comparisons. The Focus Group decided, based on a survey of residents of three alternatives, to recommend two speed humps on 70th Street, two speed humps on 70-1/2 Street, and three-way stop signs at the T-intersection of 70-1/2 Street and Xerxes Avenue (see attached map of Option 2). 0924caIm70 A sign encouraging motorists to drive slowly, possibly replacing the Welcome to Richfield sign, was recommended on 70th Street at the Edina border. The Focus Group wondered if truck traffic on 70th Street could be limited. Benefits The benefits and costs of speed humps are described in the attached report on neighborhood traffic control. Briefly, a modest reduction in traffic can be expected as some of the through traffic seeks alternate routes. There is a continuous effect on traffic speeds when speed humps are spaced less than 800 feet apart. Speeds may be reduced to 15 miles per hour right at the humps. Combined with existing stop signs on 70th Street, the influence of the speed humps should extend for most of 70th Street from Xerxes Avenue to Penn Avenue. On 70 1/2 Street two speed humps will reduce speeds for the five-block long segment from Penn Avenue to Upton Avenue. Part of the area west of Upton Avenue is hilly and not readily suited to speed humps. Funding Options The City could use general fund revenues to finance the traffic calming improvements as a test or demonstration project. Another option could be to incorporate speed humps as part of scheduled street mill and overlay repairs. Special Revenue (liquor store profits) is another funding option. The work could be financed through special assessments to adjacent property owners. Speeding/Traffic Enforcement Currently there are four officers patrolling four districts at all times with two sergeants also on patrol to serve as backup support to the four patrol officers. So, there are six officers patrolling the City at all times. They perform about two to three traffic enforcement actions per week. These include speeding and stop sign violations. Residents can call the Police Department with a complaint or request for stepped up traffic enforcement at 612-861-9806. These requests are referred to the sergeants to include in their regular patrolling. As noted by Public Safety Director Scott at the August 13 Council meeting, this area could be made a priority but it is a request many neighborhoods make. Other measures that they can take are described in the attached speeding brochure. • Traffic Count Comparisons The most recent daily traffic counts in the area of the 70th Street Traffic Calming Study are shown below: Location 2001 1997 East of Xerxes On 70th Street 2,870 2,850 West of Penn on 70th Street 2,160 2,400 East of Xerxes On 69th Street 3,790 3,350 West of Penn on 69th Street 3,820 3,350 1998 East of Xerxes On 70 1/2 Street 589 West of Penn on 70 1/2 Street 372 Traffic counts will again be taken following asix-month trial period for any traffic calming measures initiated in the 70th Street Traffic Calming area. III. BASIS OF RECOMMENDATION A. POLICY • The Comprehensive Plan supports traffic calming on residential. streets. B. CRITICAL ISSUES • The traffic calming measures that shifted traffic from one street to another generated opposition by residents on the streets where traffic would increase. Some residents also opposed it if access to their homes was made increasingly difficult. • On-going requests for speed humps/traffic calming in other areas of the City. C: FINANCIAL • Speed humps may cost $2,000 or more each. The total project cost, including such items as the mediation process, postcards/postage, speed humps, and traffic signs, will be about $10,000. Several funding options will be discussed at the Council meeting. Through- . traffic. is a concern; therefore, funding may be considered from Citywide. sources rather than an assessment. to adjacent property owners. D. LEGAL • The City Attorney will be available to comment on the recommendation(s). IV. ALTERNATIVE RECOMMENDATION(S~ There were three other alternatives considered. • Two alternatives required traffic diversion at 70th Street and Xerxes Avenue. Diversion proposals generated some opposition and were not supported by the focus group at this time. After experience is gained with Option 2, diversion measures may be reconsidered. • The "Do Nothing" alternative can be considered especially with the limited funds available in the City's budget. V. ATTACHMENTS • Option 2 map. • Speed Bumps/Humps from North Central Chapter of Institute of Transportation Engineers, Neighborhood Traffic Control, January 1994. • Richfield's Speeding in Residential Areas brochure VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Members of Focus Group and residents of the 70th Street Traffic Calming Study area are anticipated to be in attendance. 1"1 LJ • ~. - _ 53 ~ W, .~,~ 66 th ~~ J~GI 67 th ~ ~ ~ Sl _ F~RRES j , w ~' ~ ~ vi ~ v~ ~ ~ DR. Q , ¢ W 68 th ~~ R, _ W. 9 th S I.w VE, ¢ > j > > > it > j j ~i 31 Q w¢ Q o h~ Q Q Q> S Q ~ x W. 71st S i _ ~ W x W. 71 1/2 ST, I W, 72nd S I -~ W w W, 73 th ~ S ~Y n ~~ ° W. z 74 th ST. W Z Q J I~I --a- - ~ z ~ ~ Z N I ~I ~ O W, .~ > > ~ Q ~ .75th ~ tY ~ Z W O z Q W Z > ~ Q W. ~ 76th ~ o Z o EXISTING TRAFFIC CONTROL PROPOSED TRAFFIC CONTROL -TRAFFIC SIGNAL } - SPEED HUMP - - STOP SIGN - - STOP SIGN - YIELD SIGN FIGURE 2 ~ Bonestroo - 0 Rosene TRAFFIC CALMING OPTIONS - Anderlik SPEED HUMPS ON 70TH STREET & 70 1 /2 STREET Associates - Engineers & Architects -v RPTFIG02.DWG 3/01 673-00-101 - • • n U SPEED BUMPS/HUMPS CHAPTER LJ~ Speed bumps .and speed humps are raised areas in the roadway surface which extend across the roadway perpendicular to the traf- fic flow. Speed bumps are generally 3 to 6 inches high with a length of 1 to 3 feet (shorter than the wheel base of an automo- bile). They are typically used in low speed parking lots and .alley situations. Speed humps, on the other hand, are generally 3 to 4 inches high with a length of approximately 12 feet (longer than the wheel base of an automobile). Effects Volumes. Speed bumps and speed humps will often reduce traffic volumes on the streets where they are employed. The degree of .traffic reduction is dependent upon the number and the spacing of the bumps /humps, the amount of cut through traffic, and the availability of alternate routes. Speed bumps/humps have been used to deter trucks and larger vehicles from using a street. Speed. A speed bump causes significant driver discomfort at residential traffic speeds and generally results in vehicles slowing #o 5 mph or less at the bump. At high speeds, bumps tend to have less overall vehicle im- pactbecause the vehicle suspension quickly absorbs the impact before the body can react. At typical residential speeds, speed humps cause some driver discomfort and result in most vehicles slowing to 15 mph or less at each hump. At higher speeds, the hump tends to act as a bump and severely jolts the vehicle suspension and its occupants or cargo. Speed bumps or speed humps should only be installed on streets where the prevailing speed limit is 30 mph or less. These devices generally have a continuous effect on vehicle speeds if spaced at less than 800 feet. Once spacing exceeds 800 feet, the effect on speed is only in the immediate vicinity of the bump/hump. Traffic Noise, Air Quality and Enemy Con sumgtion Traffic noise is generally reduced slightly between the bumpslhumps on low volume local streets. At the speed bumps /humps, experience .has shown Neighborhood Traffic Control January 1994 241 Speed Hump Speed Bump • 0 anywhere from a slight reduction in noise level to an increase in noise level. The noise level at the bumps/humps is dependent upon the speed at which the vehicles traverse them. Because of their effect in slowing traffic, bumps/humps tend to have a negative im- pact on air quality and energy consumption. Traffic Safety. Traffic safety has not been found to be compromised with speed bumps and speed humps as long as proper design and installation procedures are followed when they are installed. Traffic safety benefits can be gained if speeding. is involved. Community Reaction The initial reaction of the people living in the area of the installation is generally positive, while negative reaction can occur from those people who produce through traffic trips in the area. The reaction of the people living in the area can change over time. Legal As defined by the Manual on Uniform Traffic C©ntrol Devices, speed bumps and speed humps are not traffic control devices. They are geometric design features and should be designed and installed accordingly using accepted engineering principles and judgement. Cost The cost of constructing a speed hump has been found to be in the range of $1,OOa - $2,000. Speed bumps cost approximately $5a0- $~,oaa. Neighborhood Traffic Control january 1994 Additional Considerations The impact on maintenance activities such as snowplowing and street sweeping is mini- mal. Speed bumpslhumps can significantly im- pact large trucks, transit and school buses. If used on regular routes of these vehicle types, attention should be given to informing these drivers of proper operation necessary to min- imize impacts. Case Study A series of three speed humps were installed on Homestead Drive in Appleton, Wisconsin From a technical standpoint, the speed humps were effective in reducing the 85th percentile speed from 34 mph to 26 mph. One year and five months after the installation of the speed humps, they were removed. The removal was prompted by a survey of the neighborhood residents who directly abutted the street that the speed humps were on. This experience allowed for two winters of main- tenance and found that their presence did not create any unusual street maintenance problems. It is interesting to note that the vehicle speeds found to exist prior to the installation. of the speed. humps returned after the speed humps were removed. 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I. RECOMMENDED ACTION: By Motion: Adopt the attached resolution ordering the Lyndale/HUB/Nicollet (LHN) maintenance work for the period January 1, 2002 through December 31, 2002 to be done and the costs specially assessed. r~ III. BACKGROUND ~ On January 26, 1981, the City Council adopted Resolution No. 6372, which established a service in the LHN area (approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue) which would be specially assessed. The special assessment to commercial property would be made on the basis of area, with each square foot of assessable commercial property within the district being assessed an equal amount. All single family, two-family and multiple family residential property within this area were eliminated from the special assessment levy. At the Richfield City Council meeting on July 23, 2001, the City Council conducted a public hearing and approved the assessment of $31,274 to commercial property owners for 0924LHN02assess NAAfE, TITLE maintenance costs incurred in LHN Assessment District in the year 2000. This is equal to approximately one and a half cents per square foot for the commercial properties in the S .area. Some of the commercial property owners believe that residential properties in the District should share in paying the maintenance costs. The motion to approve the resolution related to ordering the maintenance work to be done in the LHN Assessment District and costs to be specially assessed for January 1, 2002 through December 31, 2002, failed for lack of a second. The Council tabled action on the resolution and placed the matter on the September 10, 2001 City Council Worksession agenda for further discussion. Residents and business owners in the Assessment District were invited to attend. At this Worksession, residents spoke to express their opinions. Opinions that had been called in to the City were also submitted for consideration. After hearing. several opinions, the Council reached consensus that the assessment should continue to be limited to commercial properties in the district as it has been since 1981. III. BASIS OF RECOMMENDATION A. POLICY • Resolution No. 6372, adopted in 1981, established policy for assessing the costs. • This policy allows staff to continue to provide excellent service to the LHN Redevelopment Area. $. CRITICAL ISSUES • The proposed services are in 2002 so they can. be ordered as late as December 2001 if notification of the improvement hearing has been provided so there was an opportunity for the public to speak on the matter. C. FINANCIAL • The estimated cost of the maintenance assessments for the LHN Redevelopment area will be $50,000. Commercial property owners will be assessed on aper-square-foot basis. All single family and multi-family residential properties would be exempt from the special assessment levy. D. LEGAL • Section 825.05, Subd. 2. of the City Code states that "the City Clerk, under the Council's direction, shall publish notice that the Council will meet to consider the undertaking of current services and the levying of special assessments to pay costs thereof." This was done for the July 23, 2001 meeting at which time the public hearing was conducted and closed.. • • IV. ALTERNATIVE RECOMMENDATION~S~ • Council may choose to establish a set rate and limit the maintenance performed to that dollar amount; however, staff believes the redevelopment area would suffer if limited maintenance was performed. V. ATTACHMENTS • Resolution ordering assessment on LHN Redevelopment Area maintenance for the period January 1, 2002 through December 31, 2002. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. C . RESOLUTION NO. RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE JANUARY 1 THROUGH DECEMBER 31, 2002 WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did establish a special assessment district and did propose that certain services be undertaken by the City in the Lyndale/HUB/Nicollet Redevelopment Area approximately bounded by 64th Street, First Avenue; 67th Street and Emerson Avenue and that the cost of such services be specially assessed against benefited property, and WHEREAS, the City Council of the City of Richfield did also by such resolution set the date of public hearing on the undertaking of such current service project and the levying of special assessment to bear the cost thereof, and WHEREAS, following due notice, such public hearing was held on July 23, 2001 at which time all interested parties desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That the following examples of current services of the City shall be undertaken by the City within the LHN Redevelopment Project Area, which area constitutes the special assessment district with the exception of single family, two family and multifamily residential properties, with the cost of such services to be specially assessed against the benefited property within the district: a. Snow, ice or rubbish removal; b. Weed elimination; c. Elimination or removal of public health or safety hazards from private property, excluding any structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; d. Installation and repair of water service lines; e. Street sprinkling or other dust treatment of streets; f. Trimming and care of trees and the removal of unsound trees; g. Repair of sidewalks, crosswalks and other pedestrian walkways; h. Operation of the street lighting system; i. Maintenance of landscaped areas and other public. amenities on or adjacent to street right-of-way; j. Maintenance of civic plaza; k. Snow removal and other maintenance of streets; L Painting and repair of wood furniture; and. m. General maintenance, including repairs and replacement. • • 2. The work to be performed. may be by day labor, by City force, by contract or by any combination thereof. 3. The designated period of the project shall be from January 1 through December 31, 2002. Costs of the project shall be collected in the manner provided in the Richfield Ordinance Code. Passed by the City Council of the City of Richfield, Minnesota, this 24rd day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk • • n AGENDA SECTION: Resolutions AGENDA ITEM # 5 REPORT# 246 STAFF REPORT CITY COUNCIL MEETING • SEPTEMBER 24, 2001 REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW REVIEWED BY CITY MANAGER: RANDY HUGHES, OPERATIONS COORDINATOR NAnrE, TITLE MIKE EASTLING, PUBLIC WORKS DIRECTOR ITEM FOR COUNCIL CONSIDERATION: Consideration of resolution relating to 2002 maintenance assessments for the 77th Street redevelopment area. I. RECOMMENDED ACTION: By Motion: Adopt the attached resolution ordering the 77th Street maintenance work for the period January 1, 2002 through December 31, 2002 to be done and the costs specially assessed. III. BACKGROUND I Resolution No. 7405, adopted in 1988, established a policy for assessing the costs to the special assessment district for the Interstate/Lyndale/Nicollet (ILN) project area, an approximate two-block area. The district included properties east of Lyndale and south of 77th Street, and the properties were assessed for current services required to maintain special landscape features and other public amenities on or adjacent to the right-of-way. • On June 12, 1994, the City Council took action to support the continuance of specially assessing a redefined ILN expanded 77th Street Project Area (from I-35W to Portland Avenue) for the period of January 1, 1995 through December 31, 1995. 092477th02assess NA,~, TITLE On November 25, 1996, the City Council took action to support the continuance of specially assessing another redefined expanded (from I-35W to Cedar Avenue) • 77th Street Project Area for the period of January 1, 1996 through December 31, 1996. At the Richfield City Council meeting on July 23, 2001, the City Council conducted a public hearing and approved the assessment of $70,594 to commercial property owners for maintenance costs incurred in 77th Street Assessment District in the year 2000. This. is equal to approximately two cents per square foot for the commercial properties in the area. Some of the commercial property owners believe that residential properties in the District should share in paying the maintenance costs. The motion to adopt the resolution related to ordering the maintenance work to be done in the 77th Street Assessment District and costs to be specially assessed for January 1, 2002 through December 31, 2002 failed for lack of a second. The Council did table action on the resolution and placed the matter on the September 10, 2001 City Council Worksession agenda for further discussion. Residents and business owners in the Assessment District were invited to attend. At this Worksession, residents spoke to express their opinions. Opinions that had been called. in to the City were also submitted for consideration. After hearing several opinions, the Council reached consensus that the assessment should continue to be limited to commercial properties in the District as it has been since • 1988. III. BASIS OF RECOMMENDATION A. POLICY • Resolution. No. 7405, adopted in 1988, established a policy for assessing the costs. • Commercial property owners will be assessed on aper-square-foot basis. However, all single family and multi-family residential properties, plus the two churches in the area, would be exempt from the special assessment levy. B. CRITICAL ISSUES • The proposed services are in 2002 so they can be ordered as late as December 2001 if notification of the improvement hearing has been provided so there was an opportunity for the public to speak on the matter. C. FINANCIAL • The estimated cost of the 2002 maintenance assessments for the 77th . Street area is $80,000. D. LEGAL • • Section 825.05, Subd. 2. of the City Code states that "the City Clerk, under the Council's direction, shall publish notice that the Council will meet to consider the undertaking of current services and the levying of special assessments to pay costs thereof." This was done for the July 23, 2001 meeting at which time the public hearing was conducted and closed. IV. ALTERNATIVE RECOMMENDATION(S~ • Council may choose to establish a set rate and limit the maintenance performed to that dollar amount; however, staff believes the redevelopment area would suffer if limited maintenance was performed. V. ATTACHMENTS • Resolution ordering undertaking and special assessment of current services provided to the 77th Street project area for the period January 1 through December 31, 2002. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. • • RESOLUTION NO. RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT 77TH STREET PROJECT AREA JANUARY 1 THROUGH DECEMBER 31, 2002 WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did establish a special assessment district and did propose that certain current services be undertaken by the City in the 77th Street Project Area, approximately bounded by I- 35W, 77th Street, I-494 and Cedar Avenue and that the cost of such services be specially assessed against benefited property, and WHEREAS, the City Council of the City of Richfield did also by such resolution set the date of the public hearing on the undertaking of such current service project and the levying of special assessment to bear the cost thereof, and WHEREAS, following due notice, such public hearing was held on July 23, 2001 at which time all interested parties desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the following examples of current services of the City shall be • undertaken by the City within the 77th Street Project Area, which area. constitutes the special assessment district with the exception of residential properties, plus the two churches in the area, with the cost of such services to be specially assessed against the benefited property within the district: a. Snow, ice or rubbish removal; b. Weed elimination; c. Elimination or removal of public health or safety hazards from private .property, excluding any structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; d. Street sprinkling or other dust treatment of streets; e. Trimming and care of trees and the removal of unsound trees; f. Repair of sidewalks, crosswalks and other pedestrian walkways; g. Operation of the street lighting system; h. Maintenance of landscaped areas and other public amenities on or adjacent to street rig ht-of--way; i. Snow removal and other maintenance of streets; j. General maintenance, including repairs and replacement. 2. The work to be performed may be by day labor, by City force, by contract or by any. combination thereof. • 3. The designated period of the project shall be from January 1 through December 31, 2002. Costs of the project shall be in the manner provided in the Richfield Ordinance Code. Passed by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk • AGENDA SECTION: Resolution AGENDA ITEM # 4 REPORT # 245 ~~' STAFF REPORT CITY COUNCIL MEETING • SEPTEMBER 24, 2001 REPORT PREPARED BY: BETSY CxRISTENSEN, SUPPORT SERVICES MANAGER NAME, TITLE REPORT PRESENTER: DAN SCOTT, DIRECTOR OF PUBLIC SAFETY NAME, TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: ~ _ ~ /~ _0_ n ITEM FOR COUNCIL CONSIDERATION: Consideration of the attached resolution approving the updated 2002-2003 Community Health Services Plan for the Cit of Richfield. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution accepting the updated 2002 - 2003 Community Health Services Plan for the City of Richfield. II. BACKGROUND In 1976, The State Legislature passed the Community Health Services Act. The purpose of the Act is to develop and maintain a system of community health services under local administration. Community health services are those services provided to protect and improve people's health by preventing illness, disease and disease disability. Through this Act, Richfield received community health services subsidy funds from • the State to support the provision of services such as home health, disease prevention and control, health promotion, family health and environmental health services. 0924C H S P l a n2002-2003 U p date Since 1977, Richfield has contracted with the City of Bloomington for the provision of personal public health services. The community health services provided in Richfield meets the requirements of the State Community Health Services Act, and has continually qualified for a subsidy. This State subsidy funding, in part, supports the community health service programs through this agreement with Bloomington. The Community Health Services Act requires that each agency prepare and submit a four year plan that addresses current and potential public health problems within their community. Richfield's 2000 - 2003 CHS Plan was approved by the City Council and submitted to the State in August 1999. However, the State requires that each agency review their plan in the middle of the plan cycle (2 years) to make any changes or updates. The review of the plan has been completed by the Richfield Advisory Board of Health and was approved by them at their September 17, 2001 meeting. Before the plan can be submitted to Hennepin County and finally on to the State, it must receive the approval of both the City Council (City's Board of Health) and the Advisory Board of Health. A copy of the updated plan is attached for Council's review. III. BASIS OF RECOMMENDATION A. POLICY • By approving the updated plan, the City will meet the requirements necessary in order to continue to receive State subsidy money for 2002 - 2003. n U B. CRITICAL ISSUES- • N/A C. FINANCIAL • N/A D. LEGAL • N/A ~ IV. ALTERNATIVE RECOMMENDATION(S) ~ The Council could decide not to approve the updated 2002 - 2003 Community Health Services Plan. This would mean that the City of Richfield would not meet the requirements necessary in order to continue to receive state subsidy funding for the remaining two years of the four year plan (2000 - 2003). . I V . ATTACHMENTS I Resolution approving Updated Plan Community Health Services Community Health Services Plan Update 2002 - 2003 VI. PRINCIPAL PARTIES EXPECTED AT MEETING n, Cha Board of Health RESOLUTION NO. RESOLUTION APPROVING THE 2002 - 2003 RICHFIELD COMMUNITY HEALTH SERVICES UPDATED PLAN AND SUBMISSION OF SAID PLAN AND APPLICATION FOR THE 2000 - 2003 COMMUNITY HEALTH SERVICES ACT SUBSIDY WHEREAS, the City Council is the official governing body of the City of Richfield and functions as the ofFcial Board of Health of the City of Richfield; and WHEREAS, the City Council is committed to promote, support, and maintain the health of the entire community at the highest level; and WHEREAS, the Community Health Services Act provides for subsidies in support of public health services on the local level throughout the State of Minnesota; and WHEREAS, the Advisory Board of Health of the City of Richfield has reviewed and approved the updated 2002 - 2003 Community Health Services Plan for the provision of public health services in the City of Richfield; and WHEREAS, the Richfield City Council finds this plan consistent with the needs and priorities of the community as determined by the Advisory Board of Health and as expressed by the citizens of Richfield.: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, that the updated 2002 - 2003 Community Health Services Plan for the City of Richfield is approved and authorization is hereby given to submit said plan in continued application for a Community Health Services Act subsidy for the final two years of the City's 2000 - 2003 plan. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk • OLOOI~INGTON CO ICI ICI U N ITY H EALTFI SERVICES PLAN UPDATE 2002 - 2003 serving the communities of • Bloomington • Edina • Richfield By: City of Bloomington Division of Public Health 1900 W. Old Shakopee Road Bloomington, MN 55431 Page COMMON ACTIVITIES FRAMEWORK ................................................................................... 56 REQUEST FOR TECHNICAL ASSISTANCE ......................................................................:... 70 MINORITY HEALTH DATA ..........................................................................:.......................... 75 2002-2003 Community Health Services Plan Update Bloomington, Edina and Richfield Executive Summary Introduction The mission of the Bloomington Health Division is "to promote, protect and care for the health of our community." The .Health Division has been providing community-based public health services since 1960. In 1977, Edina and Richfield began contracting #or Servicesthrough the Bloomington Health Division. The Bloomington Health Division serves the south Hennepin communities of Bloomington, Edina, and Richfield with a combined population of more than 165,000 people. The Minnesota Local Public Health Act requires local Community Health Services Boards to submit written Community Health Services (CHS) Plans to the State Commissioner of Health every four years. This plan serves as the vision and work plan for the next four years for staff, the Advisory Boards of Health, and others interested in contributing to meeting public health goals in Bloomington, Edina, and Richfield. Program plan updates are required every two years. Bloomington, Edina, and Richfield each have a strong Advisory Board of Health, with representatives from various segments of the community including schools, health care, business and general public, which report to their respective City Council. The City Councils serve as the Community Health Boards and have the final local approval of the CHS Plan. Once local plans are approved, they are forwarded to the Hennepin County Board of Commissioners and then the Minnesota Department of Health. The Minnesota Department of Health awards CHS funds to CHS agencies based on a statewide allocation formula. Community Health Services (CHS) Plan Update Process The CHS Plan Update process consists of review and revision of the four year CHS Plan for the last two years of the Plan. Changes in the Plan were based on several factors: New funding sources, grants which added new activities and new staff; Changes in community service availability that reduced or eliminated the need for Bloomington Public Health to provide a service; and New perspectives were provided by new staff. Bloomington Public Health has a new CHS Administrator and Plan Coordinator who have brought a different perspective to the CHS Planning process. Early drafts of changes to the Plan were reviewed by staff and the Richfield and Bloomington Advisory Boards of Health. Community Input Community input to the CHS Plan Update process took several forms: Bloomington, Edina, Richfield CHS Plan Update 2002-2003 __ _ __ ._ 1. Public input used during Youth Risk Behavior planning was used to update relevant sections S of the Plan. 2. Input regarding planning for local tobacco use prevention was used to update tobacco prevention activities in the Plan. 3. Public notice of the start of the update process was published in the newspapers of each city. 4. Each .city`s Advisory Board of Health reviewed the proposed changes being made for the .Plan Update. 5. Public meetings were held in each city on the following dates: August 20, 2001 Richfield August 28, 2001. .Edina August 28, 2001 .Bloomington The public meetings were held as a part of regularly scheduled Advisory Board of Health meetings. City Council Review and Approval The following City Councils have reviewed and approved the CHS Plan: Richfield - to be approved. September 24, 2001 Edina - to be approved September 47, 2001 Bloomington - to be approved September 17, 2001 Changes in the Operating Environment ' Alcohol, Tobacco and Other Drug Use Receipt of a .State Incentive Grant for the prevention of underage alcohol and marijuana use. ~ Subcontract with Hennepin County as part of its local youth tobacco prevention grant. Funding to.develop local Students Against Destructive Decisions (SADD) chapters. Child and. Adolescent Growth and Development Implementation of the Follow Along Program to identify developmental delays earlier. Youth Risk Behavior funds to support youth risk reduction and healthy youth development activities. Chronic/Noninfectious Disease Funding to support after-school physical activity programs for early adolescents. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 2 _ _ <.~ Disability and Decreased Independence - Institution of the Prospective Payment System (PPS) for Home Care agencies. This led to an increase in training and administrative costs to serve a relatively small percent of our clients. - Implementation of the OASIS system has dramatically increased the non-reimbursed administrative workload of nurses. - Participation in the Hennepin County Fall Prevention Task Force. - Development of a Coordination Team focused on services for the elderly through the Hennepin South Services Collaborative. Environmental Conditions Development of an environmental health award program for the City of Bloomington. Infectious Disease - Hepatitis. A shots are provided to restaurant staff on request. Pregnancy and Birth - Temporary Aid to Needy Families funding to provide intensive visits with pregnant and parenting teens, including use of a social worker and PHNs. Service Delivery Systems The nursing shortage has made recruitment and retention of PHN staff increasingly difficult. This has increased the amount of time staff positions are open and increased the overall workload on remaining staff. - Implementation of a new computerized public health documentation system that improves the accuracy of reporting and tracking of client data. - Development of a contract with the Bloomington School District to staff its Safe and Drug Free Schools Coordinator position. This has increased access to the schools and improved the working relationship between the two organizations. - Development of a Health Alert Network for quick response to health related events. - Installation of a local satellite dish to support distance learning opportunities for staff. - New funding to hire aSpanish-speaking Family Resource Specialist who works under the supervision of PHNs to help families access and utilize resources. - Decrease in state Local Government Aid funding to cities tightens the overall City budget and therefore the amount of local revenue the City is able to use for public health services. Changes in the Community While only some 2000 US Census data has been released, three changes from the 1990 US Census are apparent. The populations of Bloomington and Richfield have decreased by 1 and 3.6% respectively while Edina's population has increased by 3%. All three cities have become more racially and ethnically diverse, with the white population making up a smaller percentage of the total. In Bloomington the percentage of the population aged 65+ years has increased by 52%, from 8,882 to 13,358. The number of non-family households has increased in all three cities. Non-family households include people who live alone, as well as households with non-related or unmarried residents. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 • • 1990 2000 Increase/ ecrease Total Po ulation Bloomin on 86,335 85,172 = 1163 Edina 46,070 47,425 1355 Richfield 35,710 34,439 1271 Total 168,115 167,036 1079 Po ulation Diversi Bloomin on 5.3% 1'1:9% 5548 Edina 2.8% 5.7% 1417 Richfield 6.5% 1'8.8% 4135 His anic Po ulation Bloomin on 0.9% 2.7% 1485 Edina 0.7% 1.1% 212 Richfield l:0% 6.3% 1775 Po ulation A ed 65+ Years Bloomin on 10.3% 15.7% 4476 Edina 20.4% 22.7% 1379 .Richfield 16.9% "16.4% 41.9 Non-famil Households Bloomin on 31.6% 37.5% 2740 Edina 34% 38.7% 1351 Richfield 37.3% 42a% 537 Summary of Changes to the 2000-2003 Community Health Services Plan Changes to the CHS Plan include deletions, rewording, and additions. Deletions have been struck-through. New text for additions and rewording is underlined. ~ Changes to Problem Statements were made when ~ the problem was incorporated into another problem or problem area ~ the problem had been addressed and was no longer necessary - ~ Changes to Goals were made when a change was made to the corresponding Problem Statement ~ .Changes to Current Services were made to .better reflect changes made in current services tighten up the language used for the listing Bloomington, Edina, Richfield CHS Plan Update 2002-2003 4 - Changes to Objectives were made - when the objective was completed - when an objective was incorporated into or addressed by another objective - if no funding was available to complete the objective - to make the objective more measurable - to change the focus to address the problem in a different way Some objectives were renumbered due to deletions. - Changes to Methods were made to reflect changes in - activity - the corresponding objective - Changes were also made to update the sections dealing with - Grants Contracts and Agreements - Administrative and Program Support ~ Opportunities for Community Involvement To request a copy of the CHS Plan, call Diane Anderson at the Bloomington Health Division (952-563-8919). Bloomington, Edina, Richfield CHS Plan Update 2002-2003 5 ALCOHOL, Problems TOBACCO AND Tobacco, alcohol, and marijuana use and abuse by adolescents due to peer acceptance, lack of perceived risks, OTHER DRUG USE community norms, and widespread access and availability. • Lack of smoke-free environments and frequent exposure to secondhand smoke by vulnerable populations (i.e., babies, youth with asthma, adults with chronic respiratory illnesses) resulting in a variety of health problems. Minnesota 2004 Goal Reduce the behavioral risks which are primary contributors to morbidity and mortality. Community Goals Prevent and reduce youth Tobacco use, support adults who want to quit smoking, and increase smoke-free environments . Strengthen family and community assets to prevent and reduce youth alcohol problems • Current Services - Assess public health clients' tobacco use, provide cessation counseling, and/or referral to community resources - Provide merchant education training or materials to tobacco licensed businesses - Maintain database and print materials on smoke-free restaurants - Maintain database of community smoking cessation programs - Gather assessment data on community tobacco and alcohol indicators and publish periodic reports - Conduct parent education, community forums and provide consultation to parents, community groups, schools, and others - Develop- educational materials and provide public information through articles, press releases, and editorials -for the media - Provide staff support and direction to the Tri-City Partners. for Healthy Youth and Communities and their Action Groups - Work with Hennepin County, state coalitions (i.e.; Join Together), local Healthy Youth/Healthy Communities Initiatives, Advisory Boards and other community partners to identify and prioritize key policy areas and programs to work on - Monitor local ordinances and state policies and provide information to community groups Bloomington, Edina, Richfield CHS Plan Update 2002-2003 Focus Areas TOBACCO Sb~estfve-~ (completed) €-va~atier; 9b}e^*~ (ongoing activity) s ,~ Objective ~ 1 By December 2003, there will be at least a 10% increase over baseline in smoke-free aer~ts; restaurants cr'~`+wTVrrir~°~J~ nr) n~hor crr~~L o froo ini4i~+~ivec~ will ho irlan~if~~ Methods 1. Continue implementation of the tri-cities' activities as proposed in the extension grant, which focuses on smoke-free apat#~°n+ restaurants. - 2. Monitor and update smoke-free ~; restaurant;-arid-were-s+te database. Publish listing of smoke-free places. 3. Educational and media campaign activities focusing on the health impact of secondhand smoke, especially on children and other vulnerable populations. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 ,: __ _ _ . -_ ; _ _ __ Evaluation Objective d 2 By December 2003, have coordinated at least one public information and media campaign each. year on a tobacco issue with Minnesota Department of Health (MDH), American Cancer Society, Minnesota Partnership for Action Against Tobacco and/or others. Methods 1. Develop and implement local media plan based on annual Tri-City Partners goals and statewide tobacco control goals. •, Evaluation Media log will be kept detailing local media coverage and community responses. ALCOHOL AND MARIJUANA Objective 1 By duee-39; 299x- December 31.2003, complete all the grant activities involving community awareness and education, coalition building, and policy assessment and development described in the Department of Human Services.: Chemical Dependency Division-and State Incentive Grants. Methods 1. Provide on-going training and assistance to the Tri-City Teen Improvisational Theatre (IMPROV) troupes. 2. Develop-a Update and implement a vearly plan to utilize the Tri-City Partners advocacy group. 3. Conduct parent and/or hospitality business focus groups about youth alcohol access and use. 4. 8evelep-a-~lae--w+t# Support police department(s) to conduct regular alcohol compliance checks. 5. J~lemer~t Update and implement a vearly plan addressing a specific community practice or policy reducing youth alcohol and. marijuana access or use problems. 6. ~~~e;meres~ro# Work with youth to plan, implement, and participate in a youth event addressing youth health issues. rtivorcinncv~~om 8. Sponsor or co-sponsor atraining/conference on the Parent Communication Network philosophy. Evaluation ~ The Tri-City Partners coalition will use the Fawcett Model' to monitor and evaluate the coalition's progress. Articles will be clipped and logged to determine media attention and record specific action. .~ ,, 'francisco VT Paine AL and Fawcett SB 1993 "A Methodology for Monitoring and Evaluatine Community Health Coalitions," Health Education Research, 8(3) 403-416. - Bloomington, Edina, Richfield CHS Plan Update 2002-2003 - Analyze compliance checks data, trends, and implementation procedures. - Presentations and programs participants will be counted. - Utilize surveys for evaluating IMPROV troupe members and effectiveness of performance from organizational hosts. - Telephone survey to determine chance in community norms. 9bjestf~ (added to Alcohol) &~#ield- ~64e#~eds e~ its- ,~ . amer~g-yeut#~ €~a~ra~is>3 o~o~+~.,o.,o~~ Grants, Contracts and Agreements - , Minnesota Department of Human Services grant (Chemical Dependency Division) funding through December 2003 State Incentive Grant through the Department of Children Families and Learning through December 2003 ~ Subcontract with Hennepin County Local Youth Tobacco Use Prevention Grant through June 2002 Administrative and Program Support Continued consultation, support, and financial resources Opportunities for Community Involvement. - ' Bloomington, Edina, Richfield CHS Plan Update 2002-2003 CHILD AND Problem ADOLESCENT Youth raised in a~g an environment lackin wi#~ naa~y protective factors (i.e., developmental assets) are GROWTH AND more te~ss likely to experience behavioral health problems DEVELOPMENT (i.e., early sexual activity, violence, suicide, tobacco and alcohol use). • Lack of a comprehensive approach to the unique health needs of adolescents results in preventable physical and psychosocial health problems. Minnesota 2004 Goal Current Services Promote health for all - Components of the Handicapped/Chronically III Children's children, adolescents, and portion of the Maternal and Child Health Grant - their families Central Intake for early intervention , Community Goal services to families with children birth to five years having Promote healthy youth developmental concerns (SHIELD) development and increase protective factors in our youth - ~ Follow-Along Program #s for families with children birth to three years of age - Conduct parent education programs through South Vista, Early Childhood and Family Education Program, Even Start, and other community sites - Staff the Tri-City Partners for Healthy Youth and Families - Partner in community collaborations which promote healthy youth and family development '. ., . , Provide training and support to local Teen IMPROV Troupes - ;;~-rfG :-:°::~~!°~~°r Education for day care providers and parents , ers - Conduct focus groups with teens ~etes~er-sr-ar~ Develop community report cards on youth health risks - Provide hearing screening services +~sla~+ - Public health nurse home visiting seatises and clinical services Bloomington, Edina, Richfield CHS Plan Update 2002-2003 11 • Focus Areas ~1~-je~sti~e-~ (Completed) ~~.~,~.4h hotel+h~ > > a re ~~iel3 ~ . ~-t-~esti--'e~ (Completed) eat- s €~al~ra~ie~ Objective 3 7 €~sf~-~}e~ By December 2003, Tri-City Partners will sponsor or co-sponsor at least two workshops or forums on youth health issues, which includes a focus on risk reduction and promoting protective factors. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 ~ 2 Methods 1. Through the Tri-City Partners coalition, organize a planning group to develop a series of workshops or forums on youth heath issues. 2. Identify target group(s). 3. Seek co-sponsorship (i.~., school,-civic, parent groups) and financial support. 4. .Develop programs, recruit resource people, and promote forums. 5. Conduct and evaluate forums. Evaluation - Gather information on number of participants and #heirfeedback-regarding the-forum/workshop. - . Objective d 2 By December298x- 2003,. the Health Division will ' ' ' ' include more youth service and leadership opportunities in the work of the Health Division volunteer committees and youth health initiatives. Methods 1. Identify current youth service and leadership opportunities in the community and schools. 2. Assess. youth interest 3. Develop youth service and/or leadership training opportunities. 4. Recruit and train youth, determine how ongoing support will be provided. Evaluation - . Number of youth service opportunities - Feedback from youth participants. Objective ~ 3 By December 2003, Bloomington Public Health will have enhanced its routine care of adolescents to be more consistent with the Guidelines for Adolescent Preventive Services Methods 1 Compare current clinical procedures to the Minnesota Health Improvement Partnership guidelines regarding Guidelines for Adolescent Preventive Services and make appropriate changes. 2 Support the implementation of adolescent preventive screening by local medical providers. Evaluation - , Bloomington, Edina, Richfield CHS Ptan Update 2002-2003 13 . - Changes made to clinical procedures, - Number of providers that decide to implement adolescent preventive screeening. • • Grants, Contracts and Agreements - Minnesota Department of Human Services Grant ##r~e+~# ne..e.,.,-,er ~nn~ - , - c" - Drnfe~~inn~l ~cr~iine~ ~nroomon4~ ~ - - Maternal and Child Health Grant -Handicapping and Chronic Conditions in Children component - Youth Risk Behavior funding - State Incentive Grant funding through the Minnesota Department of Children, Families and Learning Administrative and Program Support - Consultation on "Best Practices" in promoting child and adolescent health - Funding support - Public health nurse consultation regarding families with children at risk or having handicapping conditions Opportunities for Community Involvement - Interpreters - .Translation of written materials - Resources to support families with children with special health care needs Bloomington, Edina, Richfield CHS Plan Update 2002-2003 14 - _ CHRONIC/NON- Problem INFECTIOUS Many youth and adults do not get. regular exercise, have inadequate diets, and are overweight putting them at risk for DISEASE chronic diseases, disabilities, and premature death. Behavioral Risks Minnesota 2004 Goal Reduce the behavioral risks which are primary contributors to morbidity and mortality Community Goals Increase the consumption of fruits, vegetables, and calcium containing foods by youth and families Current Services - Conduct school-based .presentations for K-6 grade students - Continue the 5-A-Day Campaign in Bloomington schools - Continue to support the Just For Fun Program for overweight children in Richfield Schools. - Continue to support Fitness Fever, , - Provide consultation to public health nurses, and to the residents of Bloomington, Richfield, and Edina - Write articles, press releases, and editorials on nutrition and . physical activity issues - Support the Shape-up Challenge and .parent participation in Increase the amount of Fitness Fever physical activity engaged in by community members Focus Areas (Completed) €'va~t+on - , Bloomington, Edina, Richtreld CHS Plan Update 2002-2003 €~~ ~ ~ or! 4n o~i.~h ~..~e the nrnnocc ...... ....~.....~._.._ _.._ r------- ~>t~es~iwe-3 (Completed) ~: ~er} G#+ve- (Completed) ~69e#~ee~ ~ie-~ G-~r~ecfi~e-~ (No funding available) #e~: Bloomington, Edina, Richfield CHS Plan Update 2002-2003 €~ai~ra~ie~ Obj~ecti~vre 6 ? ~nn~ . , By December 2003 develop two new collaborative community initiatives to support healthy nutrition and increased physical activity in youth. Methods 1 Develop the Nutrition and .Physical Activity Action Group of the 2. Plan and implement initiatives supported by the action group. Evaluation - Number of activities performed on a collaborative basis. 8b~est+ve-~ (Addressed by new Objective 1) €~at~el3 Objective ~ 2 By June 2003, #~e conduct a yearly S-A-day Campaign in at least three additional elementary schools fora total of up to six schools. Methods 1. Contact school administrators to assess interest in establishing the program. 2. Grant proposals will be submitted to seek funding to expand the program to additional schools in Bloomington, Edina, and Richfield. 3. Establish lead teacher contacts. 4. Provide teacher training. Evaluation - Feedback from teachers will be evaluated in the new schools. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 . Sbjestive-8 (Addressed by new Objective 4) . €~aleatie~ Objective ~8 3 By December 2003, increase knowledge of and support for nutrition among coaches and athletic associations athletes. Methods 1. Conduct an assessment of the nutrition information dispensed by athletic coaches and associations. 2. Meet with key informants. 3. Participate in or conduct a workshop for coaches. Evaluation - Evaluate the responses from the key informant survey and develop and disseminate appropriate messages to the coaches. - Conduct surveys at baseline and follow-up, compare results. Objective ~ 4 Each year, ~sr~e#e increase community members' awareness of physical activity opportunities on city Web sites and Cable channels. Methods 1. Meet with City communications personnel and Parks and Recreation to determine interest and support. 2. Provide information on the benefits of physical activity as well as trails, events, safe walking areas, and other places and opportunities to participate in fitness. Evaluation - Determine the number of "hits" through the Internet and calls generated through cable information. Grants, Contracts and Agreements - , - Youth Risk Behavior funding Administrative and Program Support - Behavioral risk factor data on Bloomington, Edina, and Richfield residents . - Nutrition and Physical Activity training as available - Up-to-date educational information for Internet Bloomington, Edina, Richfield CHS Plan Update 2002-2003 - Continued consultation, support, and financial resources Opportunities for Community Involvement - , - Local funding to support specific nutrition/physical activity initiatives Bloomington, Edina, Richfield CHS Plah Update 2002-2003 CHRONIC /NON- Problem • INFECTIOUS children and adults are at risk for preventable, progression of chronic diseases due to lack of early detection, intervention, and DISEASE management. Minnesota 2004 Goal Current Services Promote early detection - Home visitsing by public health nurses , and improved ..to..pGOmote management of non- management of chronic health conditions infectious disease and - Health Risk Assessment Clinic on a quarterly basis for chronic conditions promotion of heart health - Blood pressure screening clinics - Home visits to families with children with asthma to promote understanding of management of care - Screening clinics for breast and cervical cancer - Outreach and education regarding breast and cervical cancer - Assessment of incidence of chronic diseases in the community . Focus Area ~>~~jes~i~e (Available in community/addressed by other organizations) s ad • Bloomington, Edina, Richfield CHS Plan Updafe 2002-2003 - - _ SCREENING GUIDELINES Objective 7 B~~ December 2003 increase screening program compliance with national guidelines ~ Methods 1. Review current screening program policies and protocols and compare them with national guidelines, include the Guide to Clinical Preventive Services and the Clinician's Handbook of Preventive Services. 2. Change current screening program policies and protocolsto bet#er-match<national~guidelines. 3. New programs will incorporate .national guidelines during program development. Evaluation - Number of programs that meet national clinical screening guidelines before and after compliance efforts. Grants, Contracts and Agreements - Maternal-Child Health Grant -Handicapping Conditions in Children component - Minnesota Breast and Cervical Cancer Control Program outreach and screening grants - Professional services agreements - Lab services agreements Administrative and Program Support - Data regarding incidence of asthma among populations - Research information about the disease process, prevention, triggers, etc. - Translated outreach and educational materials and forms for breast and cervical cancer screening and information Bloomington, Edina, Richfield CHS Plan Update 2002-2003 CHRONICINON- Problems • INFECTIOUS Dental disease among children due to lank of available low- cost dental care. DISEASE Dental Disease Minnesota 2004 Goal Current Services Promote optimal oral - Information and referral services to current limited low- cost health for all Minnesotans dental services - Education in clinics and home visits regarding dental Community Goal hygiene and prevention of bottle mouth syndrome Promote optimal oral health - Provision. of donated toothbrushes in the clinic area and in children in our community selected community sites - Assessment of children's dental health in Child and Youth Clinics, home visits and other community sites, with referral to dental care Focus Areas ~-t-~est+ve-~ (Incorporated into new Objective 1j . Met~eds .~ . Objective ~ 7 By December 2003, children living in Bloomington, Edina, and Richfield will have additional opportunities to access. affordable dental services that cover basic prevention and treatment. Methods 1. Explore possibility of increasing low-cost dental care services for children in the Bloomington, Edina, and Richfield area. 2. Funding will be solicited for the implementation of low-cost dental care for children.. i Bloomington, Edina, Richfield CHS Plan Update 2002-2003 22 Evaluation - Cost-benefit evaluation of sliding fee scale dental services provided through local public funding will be established and completed. - Client dental service needs will be assessed annually. - Availability of low-cost dental services for children will be assessed. Grants, Contracts, Agreements - Professional services agreements - Agreement regarding space - Local Collaborative Time Study funding will be secured Administration and Program Support - Funding - Data collection on the program and evaluation - Educational materials in English and other languages - MDH support of legislation that expands financial coverage for dental care for low income and underinsured children Opportunities for Community Involvement - Transportation - Interpreters - Translation of written materials - Funding Bloomington, Edina, Richfield CHS Plan Update 2002-2003 DISABILITY / Problem • DECREASED Lack of clear roles and responsibilities among government sectors for assisting vulnerable adults who are experiencing INDEPENDENCE unsafe living conditions. • Injuries, disabilities, and hospitalizations from falls among the elderly caused by safety hazards at home, physical inactivity, medication mismanagement, alcohol abuse, and lack of perceived risk. • Seniors not accessing available community resources due to lack of knowledge of where to get information. • Inadequate support and health services impair the ability of adults with chronic health conditions to meet the needs of daily living. Minnesota 2004. Goal Promote the wellbeing of the. elderly, those with disability, disease and/or chronic illness Community Goals Easier and more effective networking between government agencies Reduce debilitating falls among the elderly Simplify method for seniors to find community resources Focus Areas Current Services - One on one consultations with government agencies on behalf on individualclients - Richfield Anonymous Response Team - Routine home safety evaluations and referral to community. resources - Physical and occupational therapy evaluations - Assessment and instruction in proper use of equipment - Medication management - Osteoporosis prevention education presentations - Articles in senior newsletters - .Bloomington Health Division Intake - Consultation with FamiLink staff - Follow up on police referrals for falls - Skilled nursing home health and homemaking services Objective 7 By June 28A~-2002; improve communication with Hennepin County regarding care for vulnerable adults. Methods 1. By d+89 November 2001, have one informational meeting between various government. agencies to discuss roles and responsibilities. - 2: -By March 2002, have a second meeting to establish a protocol to use by all participants.- 3. By June 298 2002, have a third meeting to assess protocols and to design a decision tree for future use. Evaluation i Bloomington, Edina, Richfield CHS Plan Update 2002-2003 - By June 288 2002, a communication system will be established between government agencies including a decision tree. ~yiy,°^;~ (Available in community/addressed by other organizations) €~aier~ - , Objective 3 2 By December 288 2003, 300 seniors will have learned methods to reduce the risk of falls and about resources for further education, diagnosis, and treatment. Methods 1. Develop and conduct an educational wer~#ep fall prevention program in each community center and in three senior high-rises 2. Conduct ~arer~s#ep rp ogram follow-up sessions at 30 and 60 days. 3. Promote the workshops through senior newsletters and Sun-Current Newspapers. 4. Have a developed assessment tool 5 Develop a process to utilize the assessment tool with Bloomington Public Health Home Health clients. 6 Participate in Hennepin County Fall Prevention Task Force. Evaluation f•+ll in Chair hnmoc ~ Results of program follow-up sessions -changes made as a result of program. Number of participants and locations of programs. Number of Home Health clients assessed. Objective d 3 By December 288-'f 2003, 9t~treash improve coordination of senior information services between local senior serving organizations (Bloomington Edina, and Richfield). Methods 1. By December 2888 2002, have an informational meeting to discuss various roles and strong points of each participant, as well as common problems. 2. By December 288 2003, have two additional meetings to establish common goals and protocols among group participants. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 i Evaluation _ - By December ~8e~ 2003, there will have been three meetings to establish a networking process. Objective 5 4 By dune December 2ee~ 2002, ' ' increase knowledge among seniors regarding community resources. Methods 1. Create a ^^° ^^^° fly°r resource Guide thatlists-various-senior information-serVices~andwhat area each specializes in. 2. Circulate the #~eF resource guide in various community locations and to home health patients. Evaluation - By dt~e December 2001, a ^^° ^^^° f!~... resource guide will be created and circulated in the community. G-~yes#+ve-6 (Addressed by Current Services) Me##eds e#est+uel~ €~alt~ien Grants, Contracts .and Agreements - .Coordinated Home Services Contract - Community Block Grant - BHD helps to staff FamiLink Administrative and Program Support - Continued supply of MDH Injury and Violence Prevention Unit brochure, Home Safety Checklist for Older Adults - Continued consultation - MDH attentiveness to public health- issues affecting the wellbeing of those with chronic health conditions Bloomington, Edina, Richfield CHS Plan Update 2002-2003 26 ENVIRONMENTAL CONDITIONS Pro_ Illness resulting from eating contaminated food. Minnesota 2004 Goal Current Services Reduce exposure to environmental health Foodborne illness (Bloomington and Richfield) hazards - Annual inspections will .be done that reflect risk-based frequency (i.e., high risks will have a higher minimum Community Goal frequency than a low risk) Proactively protect the - Foodborne investigation will be given top priority and health of all residents in investigations will be done quickly, promptly and thoroughly the cities of Bloomington with relevant follow-up by field Environmental Health and Richfield Specialists - Current software programs will be evaluated and used to enhance routine inspections and foodborne investigations - All routine inspections will have prompt follow-up - Environmental Health will continue to work with industry through collaborative groups, technical advisory groups, and individual meetings to enhance information dissemination and training - Enforcement actions available include citations, administrative conferences, summary closures and license revocations - Continue to support Food Managers' certification Housing (Bloomington and Richfield) - Yearly inspection of all rental housing - Timely follow-up on all routine inspections - Response to all complaints including grossly. unsanitary dwellings (GUDs) in a timely manner - Current software program and equipment to enhance routine inspections and complaint investigation - Blood lead assessments, .investigation., follow up, and education - Investigate and mitigate any lead-based paint in rental dwellings - Nuisance Inspection (Bloomington and Richfield) - Continue to perform systematic inspections to remove public health nuisances and to reduce public blight to properties - Work with the Legai Department. and. others for 'administrative intervention to address issues with chronic violators Bloomington, Edina, Richfield CHS Plan Update 2002-2003 - Continue to support the Community Enhancement Program - Continue to support fhe "Project Richfield" program in the area of property maintenance and community upkeep Communicable Disease Prevention and Control Common Activities Framework (Bloominaton and Richfield) - Provide local services as described in Appendix A Focus Areas Objective 7 Reduce risk of illness due to E coli 0157 in around beef (Bloomington and Richfield). Methods 1. Work with industry to effect access to irradiated food products. 2. Provide educational material on food irradiation. 3. Educate the public on food irradiation. 4. Educate Environmental Health Specialists on food inradiation. Evaluation - Continued routine, timely inspections and follow-up to resolution of each problem. - Collaborative Task Force member use of irradiated around beef. Grants, Contracts and. Agreements None Administrative and Program Support None • Bloomington, Edina, Richfield CHS Plan Update 2002-2003 28 INFECTIOUS Problem DISEASE Risk of pneumonia and influenza among older adults due to seniors not obtaining immunizations. • Risk of sexually transmitted infections among adolescents and young adults due to early sexual activity, unprotected sex, and lack of perceived risk. • Risk of vaccine preventable illness among children and youth due#o immunization barriers of complexity, cost, and missed opportunities. a~--seetrel-.(Problem addressed) Minnesota 2004 and Current Services Community Goal - Disease reporting and surveillance in Bloomington, Edina, Reduce infectious disease and Richfield - Immunization clinics, consumer education, and provider education and support Sexually Transmitted Disease clinic services and education - HIV testing and counseling services and educational sessions in the community - Mantoux testing - City of Bloomington employee infection control activities - Education in the community regarding infectious disease and infection control - Day care consultation - School nursing contracted services) - Information regarding prevention of infectious disease in clinics and home visits - Perinatal hepatitis B follow up - Provide local Communicable Disease Prevention and Control Common Activities Framework services as described in Appendix A Focus Areas Objective 7 By December 2001, increased opportunities will be available to those needing influenza and pneumococcal immunizations. Methods 1. Immunization clinics will be held in senior centers and senior housing for easy access and in drive-through clinics for those who have difficulty walking, waiting in line, or who need to use oxygen.. 2. Greater promotional efforts will be made in attempting to reach populations needing to be immunized for these diseases. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 Evaluation - Promotional activities will be documented on a tracking log. - Clinic statistics on the number of individuals receiving immunizations will be kept. - Compare pre/post dates times locations and days of week of immunization clinics. Objective 2 By December 2003, increase public awareness and ear-4y diagnosis of sexually transmitted diseases +h oia_ Methods ' 2. Preventive education will be done in the community and work sites when requested. 3. Provide presentations to high school health classes. 4. Provide outreach at local community colleges. Evaluation - Statistics regarding the number of clients using clinic services orinvolved in prevention education will be kept. - Statistics regarding presentations participants and outreach. - D~c'~„fro nh ,u~rL or mill rlnn„men++hnn~ ~mher'.f Hoare. re~nherl - Objective 3 By December 298 2003, increase knowledgLe of Bloomington, Edina, and Richfield Minnesota Vaccines for Children (MN VFC) immunization providers re aq riling vaccine administration, stora4e and handling. ' vassines- Methods 1 Il + on+ororl Sri mo+rti w+rr+i ,ni~.++inn reni~+ni 1. Complete yearly site visit to clinics in BER. 2 Work with Hennepin County to utilize registry data on missed opportunities and overvaccination. 3. Provider education will be done to increase knowledge of complex vaccine administration1 handling and storage, and to decrease. missed opportunities. Evaluation - - , - Local MN VFC providers will order recommended vaccines. - Document clinic visits. Abjes~e~l (completed) Bloomington, Edina, Richfield CHS Plan Update 2002-2003 €~ex- 8bjest+~~ (part of Service Delivery Systems, Public Health System, Objective 1) €ie~ Grants, Contracts and Agreements - Community Health Services Grant - Family Planning Special Project Grant - Maternal and Child Health Grant - Minnesota Vaccines for Children - HIV Testing/Counseling funds - Professional services agreements - Medical Waste Disposal Agreement Bloomington, Edina, Richfield CHS Plan Update 2002-2003 JI -,~,. Administrative and Program Support - Data gathering on each objective - Educational materials in several languages - Coordination of disease reporting and surveillance Opportunities for Community Involvement - Transportation - Translated written materials - •~ - .Interpreter services Bloomington, Edina, Richfield CHS Plan Update 2002-2003 32 MENTAL HEALTH Problem • Mental Illness among the elderly due to delayed diagnosis and treatment, medication non-compliance, and the social stigma of mental illness. . (Addressed in Child and Adolescent Growth and Development) ~. Minnesota 2004 Goal Current Services Promote, protect, and - Medication management of home health clients with mental improve mental health illness - Clients and families are assessed and referred to mental Community Goals health, violence prevention, and chemical dependency Increase awareness and improve treatment of mental - services Provide staff support to local Healthy Youth/Healthy illness among the elderly Communities initiatives - ~~ Participation on the county-wide Children's Mental Health Collaborative and South Hennepin Children's Mental Health Collaborative Team •• •~ - School nursing services to high risk youth in alternative school sites Focus Areas G~-j~°^*~ (Incorporated into new Objective 1) -or~~~rnR}h~ nr+mmi ~ni4~i fnr the clr1~~L e ~ e ~ n°°.d . Bloomington, Edina, Richfield CHS Plan Update 2002-2003 • ~Ve'ilEle~19R ' o , Objective ~ 7 By December 2003, ' improve the ability of local senior serving organizations to respond to the needs of the mentally ill elderly in the community. ~e#~aeeis meni.±l illnec~ in 4he elderly _ rr-,cnirn-nrrtcv~-~rrn-rv ~ .:~. 1 Develop a presentation and resource materials to present to local senior serving organizations reaarding how to refer mentally ill :clients for services. 2 Meet with local organizations to give presentation to staff and describe how to refer clients. 3 Provide home visits to mentally ill individuals referred for services. Assist them m accessmg needed ongoing services. Evaluation - ~ - - Organizations. receiving presentation - Organizations that make .referrals • - Number of referrals - Number of clients referred that access and utilize needed services (Data not available at the city level) a ~~eF ~r,~l.,~G MIM±M ~~~ . - , Sbjesti~4 (Addressed by Child and Adolescent Growth and Development) s ~. QeaL nn nnn~nr~ .~r~r) ~r~ca~toro ., p.............. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 ~ €~a~a#~e~ - . Grants, Contracts and Agreements None Administrative and Program Support. - Technical expertise on youth mental health - Funding opportunities Bloomington, Edina, Richfield CHS Plan Update 2002-2003 35 PREGNANCY AND BIRTH Problem Lack of access to consistent health care due to complexity of enrolling in health care plans, lack of continuity, cultural/language gaps, transportation and financial issues. • Increased maternal- and infant health risks due to nutritional deficit, substance abuse, violence, mental health, incomplete education and lack of support and resources. Minnesota 2004 Goal Current Services Improve birth outcomes - Components of the Improved Pregnancy Outcomes portion and early childhood of the Maternal and Child Health Grant development - Public health nurse services through home visiting and at .South Vista, Even Start, and Women, Infants and Children Community Goal (WIC) clinic for perinatal health. and support including- Mothers and infants will have assessment, nursing care, education, counseling, optimal health and information and referral with follow-up and service development coordination - Promote smoke-free environments for pregnant women and infants - Promote and support breastfeeding - Create and disseminate educational messages about no use of tobacco, alcohol, or-drugs during pregnancy - Interpreters, bilingual staff, and translated written materials available for non-English speaking families - WIC Clinic - Child and Youth Clinic - Promote safe sleeping environment for infants to reduce risk for Sudden Infant Death Syndrome (SIDS) Focus Areas Objective 1 By December 2003, fir 4 vo~+r r+f +ho ;;,fw;-;+~~ ,;f_, reduce risks of poor pregnancy and infant outcomes due to maternal behavior, education. or environment. Methods 1. Support state policies that assure consistent, continuous medical insurance during and after pregnancy. 2. Promote the message about the importance of early, regular prenatal health through the media and community outreach activities. 3. Promote use of the Minnesota Pregnancy Assessment Form to link at-risk pregnant women with community based services. Evaluation - Number of families enrolled in the Follow Along Program Bloomington, Edina, Richfield CHS Plan Update 2002-2003 - Referral sources of perinatal refen'als - Track outreach and educational presentations - Track birth and infant outcomes of Family Health clients Objective 2 December 2003 provide assistance to increase access of immigrant/Low Enalish Proficiency families to health care services and programs. Methods 1 Provide translator services when appropriate. 2 Hire a staff person fluent in Spanish to assist nurses on visits'and clients with paperwork and system navigation. Evaluation - Change in number of clients requiring translator services - Number of clients served by Spanish speaking staff person Grants, Contracts and Agreements - Maternal and Child Health Grant -Improved Pregnancy Outcome project components - WIC Agreement and Contract - Agreement with Intermediate District 287 for the South Vista Education Center - Even Start Grant funding - Prepaid Medical Assistance Program Contracts - Local Collaborative Time Study funding. r ~ Administrative and Program Support - High-risk pregnancy assessment data -community specific data from High Risk Pregnancy Assessment Form - Minnesota Follow Along Program materials and technical support - Public health nursing consultation services - Translated materials Opportunities for Community Involvement - Transportation - Interpreters - Translation of written materials - Resource needs (i.e., infant items, furniture) _ Bloomington, Edina, Richfield CHS Plan Update 2002-2003 S 1 SERVICE DELIVERY Problelm • SYSTEMS Reducing the personal. and public-trauma of community medical emergencies requires significant investment in preparedness Medical Emergencies and response. Minnesota 2004 and Current Services Community Goal - City Police Department First Responder Services Improve the outcomes of - Bloomington Fire Department Disaster, Emergency and Fire medical emergencies Services - City of Bloomington Emergency Management Plan and Team - Hennepin County EMS Council - Allina Ambulance Service Focus Areas (No new activities are planned) ~I~"° (Incorporated into Service Delivery Systems, Public Health System, Objective 1) ~Aet#ed • €t~en 8bj°^+~ (completed) Grants, Contracts and Agreements - ~ MDH agreement with Allina for ambulance service in Bloomington Administrative and Program Support - MDH review. and reporting of ambulance charges for comparable services • Bloomington, Edina, Richfield CHS Plan Update 2002-2003 au (Incorporated into problems of Public Health System and Social Conditions) Minnesota 2004 and Current Services Community Goal - ~~ - iesat-s4~iss ~ae~a~#-se~r~ises - - ' Focus Area Sbjes#+~e , ., ~Aet~ed Grants, Contracts and Agreements Administrative and Program Support - Bloomington, Edina, Richfield CHS Plan Update 2002-2003 SERVICE DELIVERY Problem SYSTEMS Inadequate investment in core public health services creates public health risks. Publ-C Hea/th System • .Ineffective information systems result in difi=tculty to respond effectively and efficiently to public health priorities. Minnesota 2004 and Current Services Community Goal - City Emergency Management Response Plans and Teams Ensure an effective state - Collaborate with-metro publicttealtt~ agenciesto develop and local government databases designed to assess the health-of the_community public health system - Conduct ongoing needs assessments on public health priorities - Create and distribute report cards regarding trends in the community - .Health Alert Network participation Focus Area Objective 7 By December 2AA-4 2002, resources will be anchored- to assure competency of effective public health measures for protection and response to local outbreaks, disasters, and bioterrorism. Methods 1. Emergency Response plans will be modified to incorporate elements necessary for the identification, authorizations, communication, resources, and response to public health outbreaks, disasters, and bioterrorism. 2. -Local public health plans will be coordinated with county, state, and federal initiatives for protection and response to outbreaks and disasters. 3. Resource development will include the designation of necessary funds as well as staff training with other public entities and community organizations. Evaluation - The City emergency response plan will include a component on public health outbreaks, aad disasters, and bioterrorism which has authorizations for public health leadership for dealing with communicable disease prevention and control - , -- A City- Manager approved plan will be completed by December 2001. Objective 2 December 2003 analyze and incorporate the results of minority health data assessments into public health programs. • Bloomington, Edina, Richfield CHS Plan Update 2002-2003 Methods 1 Gather results of recent minority health assessments. 2 Analyze findings and recommendations of assessments and how they relate to our programs. 3. Make changes to programs based on report recommendations. Evaluation - Listing of assessments examined. - Changes made to programs based on report recommendations. shy: Objective 3 By December ~A92 2003, increase internal capacity to analyze local and minority health data. Methods 1. Collaborate with Metro Health Planners to develop data sets (including Geographic Information System) that provide meaningful and accurate data information at the c~ tesal-pubis-beatt#~ level 2. Collaborate with k~eal#~pr~-fess+enals Hennepin County to develop a culturally appropriate survey to assess adult health status and perceptions on health care issues SHAPE II . 3. Analyze local results of SHAPE. II survey. Evaluation - Report of the local results of the SHAPE I1 survey - List of local data sets Grants, Contracts and Agreements i - Community Health Services Subsidy Administrative and Program Support - Continued consultation, support, and financial resources - Provide community-specific (local) data - Participation in the Center for Population Health - Consideration of local and metro recommendations on strategies for goal achievements Bloomington, Edina, Richfield CHS Plan Update 2002-2003 .SERVICE DELIVERY Problem SYSTEMS Insufficient awareness exists about the .concrete influence of social and economic conditions on health status. • Lack of understanding of the roles and benefits of shared $OCIa/ COndIlflOnS responsibility for health creates a barrier for making progress on public health goals. • Lack of affordable and safe housing with availability of services for seniors and the working poor. Minnesota 2004 and Current Services Community Goal Foster the understanding Collaborative work around .social conditions affecting health with and promotion of social - the Center for Population - conditions that support Health health - FamiLink partners including the regional advisory council and community councils in Bloomington, Edina, and Richfield - Hennepin County Alliance family service collaborative members - Staff working at the FamiLink Resource Centers - United Way Council of Agency Executives Focus Areas Objective 7 By December 2003, increase the number of policy makers. community leaders, and staff will who understand the connection between economics and health, and. specific actions that can improve population health. Methods Ge~;~e;=at+vg 1 Disseminate the Metro Minority Health report"Closing the Gap" and the MDH report "A Call to Action" to local leaders and policy makers. 2 Make presentations to Bloomington Public Health staff the Advisory Boards of Health, and City Council 3 Make presentations to community organizations. Evaluation • ~ Track resentations and numbers of attendees. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 42 __ _, __ - _. Objective 2 By December 2003, each proaram area will adapt services to better meet service population needs. Methods 1 Set up a system forongoina feedback from clients reaardina client satisfac#ion,and reeds via surveys focus groups, or other appropriate methods. 2 Analyze feedback and recommend chances to services. Evaluation - Changes made. Client feedback on changes. Objective 3 By December 2003, community leaders will develop means to enhance the availability of affordable and safe housing, with the availability of services, for the elderly and the working poor. Method Staff will work with other city and community groups with interest and potential to achieve housing objectives to assure that the health and safety aspects of affordable housing are addressed. Evaluation - There will be an increase in affordable and safe housing, with the availability of services, for the elderly and the working poor as reported by the City's Housing and Redevelopment Authority. Objective 4 By December 2003 increase the cultural competency of the Bloomington Public Health staff. Method 1. Assess needs of staff. 2 Develop and implement a training plan based on the assessment. 3 Develop along-term plan based on staff feedback. Evaluation - Staff will be surveyed before and after training to determine effectiveness of training and future training needs. Grants, Contracts and Agreements None Administrative and Program Support - Participation in Center for Population Health Bloomington, Edina, Richfield CHS Plan Update 2002-2003 4s UNINTENDED Problem PREGNANCY Risk of unintended and repeat teen pregnancy due to early onset of sexual activity, barriers to effective use of contraceptives, and personal and cultural beliefs. • Lack of knowledge regarding low-cost reproductive health care available to low-income and non-English speaking people. Minnesota 2004 and Current Services Community Goa! - Assess and review pregnancy related data Reduce unintended - pregnancies - -~~ i~e~ide Information regarding reproductive health to individual clients and the general. public - R~e~e Low-cost, confidential reproductive health services to Bloomington, Edina, and Richfield residents - R~ev+de Information regarding the planning and spacing of pregnancies to all clients receiving Bloomington Public Health Division perinatal services - Public health nursing services at the South Vista Education Center for assessment, education, and referral of pregnant and parenting teenage students - Educational presentations to adolescent males and females - WIC nutrition education and voucher services w+lt-s~~+~e-te - Participate in multi-sector collaboratives working to reduce factors promoting teen sexual activity and increase the choice of abstinence among single adolescents - ENABL initiative directed at teens, parents, and community - Components of the Family Planning portion of the Maternal and Child Health Grant Focus Areas Bloomington, Edina, Richfield CHS Plan Update 2002-2003 Objective 7 By December 2003 90% of teen mothers who participate in~the South Vista program will avoid an unintended, repeat pregnancv. Methods 1. Secure resources in partnership with District 287 South Vista Education Center and Fairview Southdale Hospital 2. Public health nurses will provide health assessment, education and counseling, and service coordination in order to maintain healthy sexual decisions-which-will prevent repeat pregnancies. 3. Utilize a survey to assess the teens' knowledge, attitudes, and behaviors regarding sexual decisions and health. Evaluation - Number of repeat pregnancies in teens who participated in program will be monitored. Objective 2 ~e~s By December 2003 increase the number of culturally diverse and Limited English Proficiency clients of Bloomington Public Health Family Planning Clinic services. . Methods ~o.,~~ 2. Information will be gathered regarding barriers to t#~ese-e~ple~rees accessing health services for culturally diverse and Limited English Proficiency clients. Evaluation - Number of clients who are culturally diverse will be counted in the clinic statistics - Barriers to services will be assessed annually - Number of languages spoken by clients - Number of clients using interpreter services Grants, Contracts and Agreements - Family Planning Special Project Grant - Maternal and Child Health Grant -Family Planning Component - Professional services agreements - Lab services agreements - .South Vista Partnership Agreement - Medical Waste Disposal Agreement - Minnesota Multistate Purchasing Contract • Bloomington, Edina, Richfield CHS Plan Update 2002-2003 46 Administrative and Program Support - Educational materials in various languages - Demographic and pregnancy incidence data for Bloomington, Edina, and Richfield - Public health nurse consultation services regarding family planning issues, services, and best practices - Cultural issues related to family planning decisions and practices Opportunities for Community Involvement - Transportation - Translated materials - Interpreters - Resources for teen mothers to develop self-sufficiency and avoid repeat pregnancies Bloomington, Edina, Richfield CHS Plan Update 2002-2003 UNINTENTIONAL Problem INJURY Injuries and hospitalization among children due to lack of age appropriate home safety modifications and children not wearing proper safety equipment. Minnesota 2004 Goal Current Services Reduce the behavioral and - Childhood Injury Prevention components of the Maternal and environmental health risks Child Health Grant that are primary - contributors to unintentional injury - Community Goal - Provide information to low-income families about accessing Reduce and prevent free or low-cost infant/toddler car seats injuries in the home and - Assess for home safety hazards and provide home safety community supplies and information to iow-income families - Provide presentations, displays, and information about childhood. injury to families with young children at Child and Youth Clinics, WIC clinics, and community sites - Provide outreach and information to childcare providers in the community about age specific and seasonal injury risks for children - Annually review data regarding the incidence of unintentional injury deaths ^^~' ;^;~ ~r;o~ f^r ~u ~m Focus Areas 8bjes~i a (Completed) ~aluatlen Objective 7 By December 2003 increase the child safety of Temporary Aid to Needy Families (TANF) clients. Bloomington, Edina, Richfield CHS Plan Update 2002-2003 Methods 1 Perform the Home Safety Assessment in the homes of clients 2 Support clients in making needed changes Evaluation - Documentation in PH Doc Grants, Contracts and Agreements. - Maternal and Child Health Grant -Childhood Injury Prevention component - Child Care Health and Safety Consultation Agreements - Temporary Aid to Needy Families Administrative and Program Support - Unintentional death and injury data from the Minnesota Department of Health - Current injury prevention educational materials specific to various age groups or populations at risk - Display and outreach materials about home safety - Gun safety information and materials - Public health nurse consultation regarding childhood injury prevention and home safety Opportunities for Community Involvement - Translated written materials - Resources for improving home safety for young children - Free or low-cost child care seats and bicycle helmets - Increase gun safety measures among individuals and families who own guns - Report unsafe playground equipment to schools and Parks and Recreation Departments Bloomington, Edina, Richfield CHS Plan Update 2002-2003 VIOLENCE • Problem ~srease Risk of youth violence due to witnessing violence and experiencing abuse, exposure to media violence, lack of connectedness to family, peer groups and schools, and easy access to guns. • Perpetuation of the cycle of violence due to the gap between experiences of inter-personal violence and linkages with appropriate support services. Minnesota 2004 and Current Services Community Goal - Assess ' re orted violent Promote aviolence-free incidents in Bloomington, Edina, and Richfield society - e l ~i - eas e Collaborate with Hennepin County Child Protection Services - , public health nurse home Visits-and clinical services and-sewises at South Vista Education Center and the Even Start Project • - Follow up on police domestic call ~erte-by~e~ar- to assist in development of personal safety plans, and provide information and referral to appropriate resources er~a~atier~s-te educate the general public about violence and related issues - v o ens ~n 4inn I nrc~en~ ~inn~ nn ~iinlenne nrevcn4in Ir JJ1 ~I Bloomington, Edina, Richfreld CHS Plan Update 2002-2003 4. €atje~ Objective 7 By December 2003 increase local activities that reduce the risk factors for youth violence. Methods 1 Educate parents and the public about the risk and protective factors for youth violence. 2 Work with local youth serving organizations to increase supervision for youth. 3 Support training for school and community staff on how to prevent harassment and violence. Evaluation - Media log - Numbers of youth participatina in public health programs Objective 2 By December ~ 2003, collaborate with other community agencies to address issues of family, domestic, and interpersonal violence. Methods 1. Participate with other community agencies and collaboratives such as Cornerstone and the ~~;~ (`hilr~! Drotecn~inn Imnlemo„fin}inn neeinn_TT~,y~ Family and Community Strength r ~ Coordination Team in enhancing support to children and families. +rse~ 4 Define the roles and responsibilities of Bloomington Public Health and Cornerstone in addressing family domestic, and interpersonal violence. Evaluation - Feedback from Cornerstone and local police departments. Grants, Contracts and Agreements - United Way Family Support Grant Bloomington, Edina, Richfield CHS Plan. Update 2002-2003 __ _ __ _. -- - --- - Maternal and Child Health Grant components which focus on positive parenting • - Youth Risk Behavior - Other funding sources as available Administrative and Program Support - Violence incidence data Bloomington, Edina, Richfield CHS Plan Update 2002-2003 • • qe ~e r:+ C-'C x a C 0 C ,o 0 x ~./ .wa x 0 y C a~ a a~ A w 0 y L' a 0 .~ •~ r, Q ~ o L" O ^" U ~ d' ~ ~ ~ ~O~ O ~ N .y Q N ~a > ~°- w ~ a o ~ y ~ y ea ~ M y 3 `O Q ~ •o n ~ Q a. ~ _ ~ U ~ O N cam; [~ . .~ ~ ~ ~ ~ W 0 ~^ W E"'~ -~ M~1 U d ~z Ho .C ~U ~a U 0 ~ H U ~ U ~z O [z U 0 >~ y E..{ ~W y e~ ~~ A p., W C/1 r-i W ~Q H U ~ ~ ;~ ~ ~ .~ .. ~ w. ~ M ~+ ~ cC ~ U ~~ ~..~ Vi y ~~ U h b U .b O Rf O ~ cd y p U ~ C ~ ai , . ti ~ iC d a ~ p„ ca ~ v r. ~ . .~ ~ y ~ w ~ c • ~+ Q U y U ~ ~ ~y O RS ~ ~ ~ ~3 r.+ ~ O H p ~ by U .C ~ :O U O . . „d ~ ' .~ ~ .7 CG O .a iy. LS. 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N O , , 0 o 0 0 a 1 ~ ~ ~, ~ ~ ~ ° °' 3~ o d ~~c ~y'o-o~ . b ~' ° •~ N o a ~ ~,b .~ . c a c ~ o ~ o ~ ~ . ~ ~ 3 ~, ~ ~, o ~ c`'"u Y '.~ o ~ c i Ci. a a c~ ~ ° o O i U c ; ° ~ U mo ., y c c a . G c ° i a of vi ~D b U w a a v 0 3 3 w t"i 0 0 N 0 O ~y • Request for Technical Assistance* from MDH for the 2002-2003 CHS Plan Update The following checklist may be used with your CHS Plan Update. Please check changes in your technical assistance needs since your 2002-2003 CHS Plan, and send this form in with your CHS Plan Update. This form is organized by category of public health. These requests will be referred to MDH staff with expertise in these areas. They will also be used to expand the capacity of the MDH to respond to your technical assistance needs. Alcohol, Tobacco and Other Drugs _ Access to medical and/or clinical services _ Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) _ Cultural competency _ Data collection/analysis _ Disease surveillance _ Disparities _ Dissemination of information, data, etc. Evaluation X Marketing/social marketing _ Media advocacy Outreach Child and Adolescent Growth and Development Access to medical and/or clinical services X Assessment -tools for screening _ Assets/asset-building _ Coalition-building/collaboration/community involvement Content (specific topic) X Cultural competency _ Data collection/analysis X Disease surveillance Disparities X Dissemination of information, data, etc: Evaluation X Marketing/social marketing _ Media advocacy Outreach X Planning X Policy analysis/development/advocacy X Provider education _ Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions _ Systems development _ Technology _ Youth development _ Youth involvement Other (specify) Planning _ Policy analysis/development/advocacy .Provider education _ Public/consumer information/education _ Quality improvement Regulation X Resiliency factors X Risk factors _ Social conditions Systems development Technology X Youth development X Youth involvement Other (specify) * These areas of technical assistance were identified for use with the review of the Youth Risk Behavior Work plans, and then expanded for use with the CHS Plan Updates. • Chronic/Noninfectious Disease X Access to medical and/or clinical services _ Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement Content (specific topic) Cultural competency X Data collection/analysis -child dental access Disease surveillance X Disparities _ Dissemination of information, data, etc. Evaluation X Marketing/social marketing X Media advocacy Outreach Planning X Policy analysis/development/advocacy _ Provider education X Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions Systems development. Technology X Youth development X Youth involvement _ Other (specify) Disability/Decreased Independence _ Access to medical and/or clinical services _ Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) _ Cultural competency X Data collection/analysis -city level X Disease surveillance Disparities X Dissemination of information, data, etc. X Evaluation _ Marketing/social marketing _ Media advocacy _ Outreach Planning X Policy analysis/development/advocacy _ Provider education _ Public/consumer information/education Quality improvement X Regulation _ Resiliency factors _ Risk factors Social conditions X Systems development _ Technology _ Youth development Youth involvement X Other (specify) Copv-ready materials on home safety for older adults, collaboration with state- wide LTC & home health organizations Environmental Conditions _ Access to medical and/or clinical services Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement Content (specific topic) _ Cultural competency _ Data collection/analysis _ Disease surveillance _ Disparities _ Dissemination of information, data, etc. _ Evaluation _ Marketing/social marketing Media advocacy _ Outreach _ Planning _ Policy analysis/development/advocacy _ Provider education _ Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) Infectious Disease _ Access to medical and/or clinical services _ Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) Cultural competency X Data collection/analysis -city level X Disease surveillance _ Disparities X Dissemination of information, data, etc. _ Evaluation _ Marketing/social marketing _ Media advocacy Outreach X Planning X Policy analysis/development/advocacy X Provider education X Public/consumer information/education X Quality improvement X Regulation _ Resiliency factors _ Risk factors _ Social conditions X Systems development X Technology _ Youth development _ Youth involvement _ Other (specify) Mental Health Planning X Access to medical and/or clinical services X Policy analysis/development/advocacy Assessment X Provider education _ _ Assets/asset-building _ Public/consumer information/education Coalition-building/collaboration/community _ Quality improvement involvement _ Regulation _ Content (specific topic) _ Resiliency factors Cultural competency _ Risk factors _ Data collection/analysis _ Social conditions _ Disease surveillance _ Systems development _. Disparities _ Technology X Dissemination of information, data, etc. _ Youth development Evaluation _ Youth involvement _ _ Marketing/social marketing X Other (specify) Development of materials on mental _ Media advOCacy Illness (other than depression) in older adults policy & Outreach service development & regulation regarding vulnerable adults Pregnancy and Birth • X Access to medical and/or clinical services _ Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement Content (specific topic) X Cultural competency X Data collection/analysis -city level Disease surveillance X Disparities X Dissemination of information, data, etc. X Evaluation _ Marketing/social marketing _ Media advocacy Outreach Planning X Policy analysis/development/advocacy _ Provider education X Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors X Social conditions X Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) Service Delivery Systems _ Access to medical and/or clinical services Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) _ Cultural competency _ Data collection/analysis _ Disease surveillance _ Disparities _ Dissemination of information, data, etc. _ Evaluation _ Marketing/social marketing _ Media advocacy Outreach _ Planning _ Policy analysis/development/advocacy _ Provider education _ Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) Unintended Injury _ Access to medical and/or clinical services Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) _ Cultural competency _ Data collection/analysis _ Disease surveillance _ Disparities _ Dissemination of information, data, etc. _ Evaluation _ Marketing/social marketing _ Media advocacy Outreach _ Planning _ Policy analysis/development/advocacy _ Provider education .Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions _ Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) Unintended Pregnancy X Access to medical and/or clinical services Assessment X Assets/asset-building _ Coalition-building/collaboration/community involvement Content (specific topic) X Cultural competency X Data collection/analysis -city level _ Disease surveillance X Disparities X Dissemination of information, data, etc. X Evaluation X Marketing/social marketing _ Media advocacy Outreach Planning X Policy analysis/development/advocacy Provider education X Public/consumer information/education X Quality improvement Regulation X Resiliency factors X Risk factors X Social conditions X Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) • • Violence _ Access to medical and/or clinical services X Assessment _ Assets/asset-building _ Coalition-building/collaboration/community involvement _ Content (specific topic) _ Cultural competency _ Data collection/analysis _ Disease surveillance _ Disparities _ Dissemination of information, data, etc. _ Evaluation _ Marketing/social marketing _ Media advocacy Outreach Planning _ Policy analysis/development/advocacy _ Provider education _ Public/consumer information/education _ Quality improvement _ Regulation _ Resiliency factors _ Risk factors _ Social conditions _ Systems development _ Technology _ Youth development _ Youth involvement _ Other (specify) • Minority Health Assessment Data for Bloomington, Edina, Richfield 1994-1998 In 1999 the 7-county metropolitan area collaborated in a grant application and was awarded funding for a broad assessment of minority and immigrant health data. The results of this assessment were published in 2001 as the report Closing the Gap: A Public Health Report on Health Disparities. In this report the data for the cities of Bloomington, Edina and Richfield were not broken out from the rest of Hennepin County. The data for Bloomington, Edina and Richfield are included here. All figures and tables refer to the relevant figures and tables in the Closin tg he Gap report. Body text and interpretation of data is copied from that report. There are small numbers of people and health events for minority populations in the 3 cities, so the data for the cities has been combined. When the absolute numbers are. small, yearly fluctuations in numbers may result in large percentage changes. Therefore, the data included here follows the limitations set by the Closin tg he Gap report where: • Data for a population smaller than 30 is not included. For example, if we had fewer than 30 births to Hispanic teen mothers in the specified time period then the data was not used. • If there were 5 or fewer events for a population, then that data is not used. For example, if there were 3 infant deaths in the Asian population, then that data is not reported here. Key Data Findings Maternal and Child Health Women of color giving birth in the Seven County Metro Area are more likely to be younger, unmarried, and have less education than White women. However, substantial variation exists among populations of color. American Indians and Blacks have the highest proportion of teenage births across the Seven County Metro Area. Hispanic mothers are the least likely to have a high school education. With the exception of Hispanics, mothers living outside. of Hennepin and Ramsey Counties tend to be older, more likely to be married, and have a high school education. Asian/Pacific Islander mothers in Bloomington, Edina and Richfield are very similar to White mothers in terms of education and marital status. Note that while the percentages in Bloomington, Edina and Richfield are smaller than in Hennepin County as a whole, that the overall patterns by race are the same. • Percent of Births to Mothers who were not Married at Time of Birth ' 1994 - 1998 90 80 70 80 50 c v d a 40 30 20 10 0 Region i Reference: Figure 5.2, p. 21. Source: Minnesota Department of Health Center for Health Statistics Percent of Births where Mother had Less than a High School Education, 1994 - 1998 so so ao a ~ 30 `m o_ 20 ~o 0 ^White Black mAm Ind ®As/Pac Isir His anic ^White ®Biack BAm Ind ®As/Pac Isir ©His anic Region Reference: Fi a 5.3 . 21. Source: Minnesota Department of Health Center for Health Statistics ~' ~ 1? Hennepin - Bloomington, Edina, Richfie ltl Hennepin Bloomington, Edina, Richfield Women of color are less likely to receive adequate prenatal care than White women across the Seven County Metro Area. Children of color in all metro counties are less likely than White cluldren to be up to date on immunizations. Note that while the percentages in Bloomington, Edina and Richfield are smaller than in Hennepin County as a whole, that the overall patterns by race are the same. Percent of Births where Prenatal Care began in the First Trimester 1994-1998 too 90 BO 70 80 c 50 a 40 30 20 10 0 Henneoln Bloom lnaton.Edlna. Rlchfle ld Reference: Figure 5.5, p. 22. Source: Minnesota Department of Health Center for Health Statistics Percent of Children up-to-date with Primary Immunizations at 24 months, 1996 - 1997 80 70 60 50 e u ~ 40 m a 30 20 10 0 ^ W h ite ®Black mAm Intl BAs/Pac Islr ©His anic ^ W hite Black mAS/Pac Islr ®Hispanic DOther Race Hennepin Bloomington, Edina, Richfield Reference: Figure 5.7, p. 22. Source: Minnesota Department of Health Center for Health Statistics • Adults People of color in the Seven County Metropolitan Area are more likely to die at younger ages than Whites. Blacks and American Indians aged 15-24, 25-44 and 45-64 have death rates that are two to three times greater than the death rates for persons of any other racial group. Over half of the deaths among people of color occur before age 64, as compared to about 20 percent for Whites. Most deaths in the age groups 15-24 and 25-44 are preventable. While the overall pattern of deaths in the Tri-City area mirrors the County, the rates are lower. The largest differences occur in the 45-64 age range and in the Hispanic ethnic group. Cum ulative Percent of Deaths among Bloom ington, Edina, and Richfield Residents, 1994 - 1998 tzo too 80 a > 60 E U 40 20 • 0 ~-W hits -'C1-'A frican American "'0" A s is n /Pacific Islander -'t-H ispanic Ape Groups Note for Above BER cumulative Death line chart: American Indians are not included because cumulative number of deaths among American Indians in BER is too small (<=5 cumulative deaths during 1994-98). Reference: Figure 5.37, p. 29. Source: Minnesota Department of Health Center for Health Statistics Cum ulative Percent of Deaths -among Hennepin County Residents 1994 - 1998 tzo too BO a c s a 60 Y 5 v 40 20 0 -~ W h ile -'d-~A frican American -~~~'~ American Indian --~" Asian/Pacific Is la ntler --;-Hispanic 1 th ru 14 1 th ru 24 1 th ru 44 1 th ru 64 1 th ru maximum Age Groups Reference: Figure 5.7, p. 22. Source: Minnesota Department of Health Center for Health Statistics age 1 [h ru 14 1 th ru 24 1 th ru 44 1 th ru 64 1 th ru maximum ape Immigrant and Refugee Populations The Seven County Metro Area is becoming home to an increasing number of immigrants and refugees. Due to the lack of data and high mobility of immigrant families, population estimates for the various immigrant and refugee groups vary widely. For example, estimates for the Hispanic population range from 50,000 to 140,000, a difference of 90,000 persons. Because very few data sources break down information by ethnicity, data on specific groups such as the Hmong and Somali are captured only in the broader categories of Asian/Pacific Islander and Black, respectively. Refugees Settled in Bloomington, Edina, and Richfield by Region of Origin Bloomin on Edina Richfield Total Eastern Euro e 55 11 164 230 Indian Subcontinent 8 5 13 Southeast Asia 4 3 7 Middle East 15 15 East Africa 34 2 106 142 Central Africa 1 46 47 West Africa 13 26 39 Total 115 13 365 493 Source: MDH Refugee Health Program. Data covers period 4/27/99 - 4/19/01. * Data includes only Refugees, not Immigrants C°~ .~ i~i~ '~ r W o " N O _ .~.~ 'z. ._ O ~ O ~ . ~ ~ ~ ^~ ,~ L _~ .;..i ~} C3 ~~ W I `, .~ i i .t '~ . r ~`~ 1 i f~~ ' :~ s a~ 0 c a~ ~~ ~ a m Q T O ,,,,, o N N m ~~ C ~ ~ Q _~ ~ ~ N 02 d U L ~ ~a _~ 0 Q~ ~ L~ .~ L O _o ~ m i ~, ciQ '~^ ~ c_~ V1 ~ •C .r.+ •` ^U~ v~ ~ -. 0 t~ .~ m ~m ' ~ oocMV ~~~ w oN~!- '~ - e o e i ~ r O O ,• -3'' ~O~e~N~ za®fL ~~ ~..~ ~~ ~.~ w • AGENDA SECTION: Consent AGENDA ITEM # 3E REPORT # 244 STAFF REPORT CITY COUNCIL MEETING SEPTEMBER 24, 2001 .7 REPORT PREPARED BY: BETSY CxRISTENSEN, ADMINISTRATIVE SUPPORT SERVICES MANAGER NAME, TITLE REPORT PRESENTER: DAN SCOTT, DIRECTOR OF PUBLIC SAFETY NAME, TITLE DEPARTMENT DIRECTOR REVIEW: L.O SIGNATURE REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a request for renewal of a residential kennel license for Jane Noll West, 7301 Wentworth Avenue South. I. RECOMMENDED ACTION: By Motion: Approve the request for renewal of a residential kennel license for Jane Noll West, 7301 Wentworth Avenue. II. BACKGROUND On August 10, 2001, Ms. West submitted an application for the renewal of her residential kennel license. She owns three dogs. Her application is complete and contains the signatures of three contiguous property owners. Public Safety staff have not received any complaints regarding this residential kennel license renewal. A Community Service Officer conducted an inspection of the property on August 20, • 2001. There were no apparent problems found with the exterior premises at that time. It appeared to be free of feces and odor. However, the Community Service Officer was unable to verify the condition of the interior of the residence as no one was home to permit an inspection of the interior. 0924 West Kennel Renewal • The Environmental Health staff has no history of receiving any complaints for this address. There were no police reports on or contacts with this address in the past year. III. BASIS OF RECOMMENDATION A. POLICY Although this application is for three dogs, it does not exceed the maximum number of six that was approved by the Council as policy on July 22, 1991. The City has adopted a policy that staff is to notify neighbors surrounding the area of the residential kennel license. Staff did not receive any calls regarding this application. B. CRITICAL ISSUES N/A C. FINANCIAL N/A D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION(S~ Deny the request for the renewal of a residential kennel license for Jane West; however, the Public Safety Department has not found any basis for a denial. V. ATTACHMENTS None VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Jane Noll West • • AGENDA SECTION: Consent AGENDA ITEM # 3D REPORT # 243 J STAFF REPORT CITY COUNCIL MEETING SEPTEMBER 24, 2001 U REPORT PREPARED BY: KATIA MEDVETSKI, REDEVELOPMENT SPECIALIST NaMC, TITLB REPORT PRESENTER: BRUCE PALMBORG, COMMUNITY DEVELOPMENT DIRECTOR NAME, T/TLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: ~ ~(~ i1~ /~ ~ ITEM FOR COUNCIL CONSIDERATION: Approval of the condemnation commissioners' award of $390,000 for the Boyles property at 6533 and 6537-39 Cedar Avenue. L RECOMMENDED ACTION: By Motion: Approve the condemnation commissioners' award of $390,000 for the Boyles property at 6533 and 6537-39 Cedar Avenue. III. BACKGROUND ~ The Boyles property at 6533 and 6537-39 Cedar Avenue are two properties along Cedar Avenue that were acquired by quick-take condemnation for the reconstruction of the ramps and bridge at 66th Street and Trunk Highway 77 (T.H. 77). The property at 6533 Cedar Avenue was asingle-family house that was rental property while the property at 6537-39 Cedar Avenue was a commercial property with rental apartments on the rear of the building. The City's appraiser, Micahel Bettendorf, indicated a value of $115,000 for 6533 Cedar Avenue and $217,000 for 6537-39 Cedar Avenue or a total value of $332,000. The condemnation commissioners established a value of $390,000 for the land, buildings, immovable fixtures attached to the real estate, interest, appraisal fees and relocation benefits to which the owners may be entitled. 0924award.doc City attorney, Robert Lindall, recommends that the City Council approve the • settlement. The Metropolitan Airports Commission (MAC) has concurred with this recommendation. III. BASIS OF RECOMMENDATION A. POLICY • It is the policy of the City Council to accept the value set by the condemnation commissioners if it is recommended by the city attorney and agreed to by MAC. B. CRITICAL ISSUES • This award may be appealed by either party. C. FINANCIAL • The MAC is paying for the acquisition of property along Cedar Avenue and has approved the settlement. D. LEGAL • The acceptance of the award is recommended by the City Attorney. IV. ALTERNATIVE RECOMMENDATION(S) • Do not accept the recommendation and negotiate for a lower award. However, taking into consideration the City's exposure to a potential jury trial, settlement is the preferred. course of action. V. ATTACHMENTS • N/A VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A • • AGENDA SECTION: Consent AGENDA ITEM # 3 C REPORT # 242 STAFF REPORT CITY COUNCIL MEETING SEPTEMBER 24, 2001 • REPORT PREPARED BY: KATIA MEDVETSKI, REDEVELOPMENT SPECIALIST NAME, TITLE BRUCE PALMBORG, REPORT PRESENTER: COMMUNITY DEVELOPMENT DIRECTOR NAME, TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATLON: Consideration of the attached resolution authorizing execution of a Stipulation of Final Settlement for 6345 Cedar Avenue (Parcel 7) (66th Street /Trunk Highway 77 Interchange Pro'ect I. RECOMMENDED ACTION: By Motion: Adopt the attached resolution authorizing execution of a Stipulation of Final Settlement for 6345 Cedar Avenue (Parcel 7) (66th Street /.Trunk Highway 77 Interchange Pro, n LJ II. BACKGROUND The City acquired 6345 Cedar Avenue (Primrose Properties) through aquick-take condemnation action in January, 2000 the realignment and expansion of the Trunk Highway 77 and East 66th Street Interchange. This parcel was appraised by the City's appraisers at $319,000 for the real estate and $16,360 for immovable fixtures, or a total of $335,360. The City's legal counsel, Robert Lindall, recently negotiated a settlement with Primrose Properties in the amount of $400,000 for all claims to the owner for damages caused to the real estate, fixtures, interest and appraisal fees, excluding relocation benefits (less amounts previously paid). Mr. Lindall has recommended that the City Council approve this settlement. The Metropolitan Airports Commission (MAC) has already concurred with this settlement amount. 0924PrimStip • III. BASIS OF RECOMMENDATION A. POLICY • The subject property has been identified for purchase for the project. • The Memorandum of Understanding between the City, the Minnesota Department of Transportation (MnDOT), and the MAC, approved by the Council on February 28,_2000, outlines the responsibilities for each participating agency. • An agreement between the City and the MAC, dated. February 28, 2000, allows the use of condemnation proceedings as a means of acquiring property. • In accordance with the agreement, the MAC is responsible for approving and recommending to the City just compensation and condemnation settlement payments with property owners. B. CRITICAL ISSUES • Approval of the Stipulation of Final Settlement for the Primrose Properties property could essentially complete condemnation proceedings for this property. • C. FINANCIAL • MAC is obligated to fund this transaction. • MAC has approved this final settlement amount. D. LEGAL • The Stipulation of Final Settlement was prepared by Robert Lindall and approved by Primrose Properties, its legal counsel, and the MAC. E. TIMING • The condemnation commissioners will enter an award in the amount of the settlement amount by October 1, 2001. Once the appeal period on the condemnation action has passed, the City will be obliged to pay the remaining balance due owner. IV. ALTERNATIVE RECOMMENDATION(S~ • Do not accept the final settlement amount. However, this will impede all negotiations made to date and continue costly condemnation proceedings. V. ATTACHMENTS • Resolution authorizing execution of a Stipulation of Final Settlement for 6345 Cedar Avenue (Parcel 7) (66th Street/Trunk Highway 77 Interchange Project) • VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A RESOLUTION NO. • RESOLUTION AUTHORIZING EXECUTION OF A STIPULATION OF FINAL SETTLEMENT. FOR 6345 CEDAR AVENUE (PARCEL 7) (66TH STREET/TRUNK HIGHWAY 77 INTERCHANGE PROJECT) WHEREAS, the City of Richfield, Minnesota desires to purchase certain real property pursuant to and in furtherance of the 66th StreetlTrunk Highway 77 Interchange Project (the "Project") heretofore adopted by the City of Richfield (the "City") said real property located at 6345 Cedar Avenue, Richfield, Minnesota, being described as follows (the "Subject Property"): Lot 12, Block 15, New Ford Town, Hennepin County, Minnesota Together with all abutting streets and alleys, vacated or to be vacated, and all easements, gaps, overlaps and gores, appurtenant thereto; and WHEREAS, the City Council has adopted a layout for Project improvements; and WHEREAS, the Project improvements necessitate the purchase of Subject Property; and WHEREAS, the City is authorized by Minnesota Statutes to acquire real property • within its corporate boundaries; and WHEREAS, the Metropolitan Airports Commission (MAC) is initially funding the Project; and WHEREAS, the City has caused appraisals for the Subject Property to be made by qualified independent professional appraisers to determine fair market value of real estate and immovable fixtures and equipment appurtenant thereto; and WHEREAS, a qualified review appraiser has certified the appraisal reports as being in conformity with appraisal standards; and WHEREAS, a qualified fixture review appraiser has certified the fixture appraisal report as being in conformity with appraisal standards; and WHEREAS, MAC -has reviewed all appraisal reports and review appraisal reports prepared for the Subject Property and .has recommended that the just compensation for the real estate be determined by the City Council to be $280,000 and $14,440 for immovable fixtures; and WHEREAS, on September 11, 2000, the City Council approved just compensation for the real estate in the amount of $280,000 and $14,440 for the immovable fixtures and • equipment appurtenant thereto and did make an offer to the property owner in said amounts; and 0924PrimStip WHEREAS, the City Council authorized condemnation of the Subject Property on • September 11, 2000, such proceedings were commenced on behalf of the City by the city attorney; and WHEREAS, on January 12, 2000, the City deposited $294,440 (the "Quick Take Amount") with the Hennepin County District Court Administrator as the City's approved appraisal value for the Subject Property; and WHEREAS, the city attorney has since reached a settlement with the property owner in the amount of $400,000, in settlement of all claims to the property owner for damages caused to the. real estate, fixtures, interest and appraisal fees, excluding relocation benefits (less amounts previously paid) and MAC has concurred with the terms of final settlement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the proposed settlement amount of $400,000 is hereby approved. 2. That the city manager and mayor are authorized to execute the Stipulation of Final Settlement and take all other actions necessary to complete the obligations of the City pursuant to its terms. 3. That the city attorney is authorized to take all actions necessary to complete the obligations of the City pursuant to the Stipulation of Final Settlement. • Adopted by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk n LJ r ~J AGENDA SECTION: CONSENT AGENDA ITEM # 3B 1tEPORT # 241 STAFF REPORT CITY COUNCIL MEETING SEPTEMBER 24, 2001 REPORT PREPARED BY: REPORT PRESENTER: NAME, TITLE U DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER ROBERT IIINTGEN, ACTING UTILITIES SUPERVISOR NAME, TITLE MIKE EASTLING, PUBLIC WORKS DIRECTOR ITEM FOR COUNCIL CONSIDERATION: Consideration of resolution certifying delinquent sewer and water utility accounts to the County Auditor. I. RECOMMENDED ACTION: By Motion: Adopt the resolution certifying unpaid sewer and water service charges to the County Auditor to be collected with other taxes on said properties. III. BACKGROUND ~ Chapter VII of the Richfield Ordinance Code provides that unpaid water and sewer charges may be certified to the County Auditor to be included in a property owner's annual property tax bill. The Ordinance Code also authorizes $25 certification fee to be charged against each delinquent account. By certifying the delinquent charges to the property taxes for the delinquent properties, the City is assured of ultimately collecting the delinquent charges. • In 2000 the City Council certified $110,928.41 of delinquent charges for 275 properties, an average cost of $403.38 per account. The 2001 certification currently under consideration totals $211,997.51 for 617 properties, an average of $343.59 per account. 0924delinquent • III. BASIS OF RECOMMENDATION A. POLICY • State Statute and Chapter VII of the Richfield Ordinance Code provide that unpaid water and sewer charges may be certified to the County Auditor to be included in a property owner's annual property tax bill. B. CRITICAL ISSUES Property owners owing utility charges will be notified in August and September that failure to pay the amount owed will result in certification to the property owners' taxes. C. FINANCIAL • Throughout the year, the division bills and collects charges for water, wastewater and storm water from accounts within the City. The delinquent accounts must be certified to the County Auditor in order for the City to collect the charges through the property tax process. A $25 certification is charged to each account assessed to taxes. The assessment is spread over a period of one year at the rate of 8% per annum. • D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION(S~ Do not approve the resolution.. However, the certification process is the only process the City has to collect these delinquent accounts. V. ATTACFIMENTS • Resolution authorizing certification of unpaid sewer and water service charges to the County Auditor to be collected with other taxes on said properties VI. PRINCIPAL PARTIES EXPECTED AT MEETING None. • RESOLUTION NO. RESOLUTION AUTHORIZING CERTIFICATION OF UNPAID SEWER AND WATER SERVICE CHARGES TO THE COUNTY AUDITOR TO BE COLLECTED WITH • OTHER TAXES ON SAID PROPERTIES WHEREAS, Ordinance Code 715 establishes rules, rates and charges for water service in the City of Richfield; and WHEREAS, Minnesota Statutes 444.075 provides that all delinquent water service charges not paid may be certified to the County Auditor and shall be collected with other taxes on such property; and WHEREAS, Ordinance Code 705 established rules, rates and charges for sanitary sewer service in the City of Richfield;. and WHEREAS, 705.19 thereof provides. that all sewer services charges not paid with 15 days after the quarterly due date may be certified to the County Auditor with taxes against such property, and shall be collected with other taxes on such property; and WHEREAS, Ordinance Code 720 established rules, rates and charges for storm water service in the City of Richfield; and WHEREAS, 705.19 thereof provides that all storm water service charges not paid may be certified to the County Auditor with taxes against such properties, and shall be collected with other taxes on such property; and WHEREAS, an assessment roll has been- prepared specifying the amount, which • shall be certified against each particular property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. There is hereby determined to be a total uncollected amount for water, sanitary sewer and storm service of $2.11,997.51. 2. That a $25 certification charge shall be levied against each delinquent account, such charges totaling $15,425.00. 3. That the above-described. assessment be spread over a period of one year at the rate of 8% per annum. 4. That such amount be hereby certified to the County Auditor for collection with other taxes on said properties. 5. That a copy of the resolution shall be sent to the Hennepin County Auditor. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor • ATTEST: Nancy Gibbs, City Clerk J STAFF REPORT Consent 3A 240 AGENDA SECTION: AGENDA ITEM # REPORT # CITY COUNCIL MEETING SEPTEMBER 24, 2001 • • REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME, TITLE REPORT PRESENTER: STEVEN L. DEVICH, ADMINISTRATIVE SERVICES DIRECTOR NAME, TITLE DEPARTMENT DIRECTOR REVIEW: ~°°"~`"`~ 1 SIGNATURE REVIEWED BY CITY MANAGER: ~ - ITEM FOR COUNCIL CONSIDERATION: Considerations of resolutions levying special assessments for nuisance abatement, and weed destruction. L RECOMMENDED ACTION: By Motion: Adopt the attached resolutions levying special assessments for nuisance abatement and weed destruction against listed ro ert owners. II. BACKGROUND The special assessment for nuisance abatement is for costs incurred by the City in connection with abatement for nuisances on certain properties in the City, which are not properly maintained. The owners of the subject properties are notified. by the City to correct the nuisance and have failed to do so within a timely limit. The property owners were notified that if the nuisance is not abated within the proper time limit, the City would take the corrective action necessary and bill the property owner. Finally, each year the City hires contractors to cut weeds on certain properties in the City not maintained by the owners. If the owner fails to cut the weeds in a timely 09112000SA manner after notification by the City, the City undertakes the weed destruction and • bills the property owner for the service. In all cases, the property owners were notified that any unpaid charges of fees may be assessed against the property. III. BASIS OF RECOMMENDATION A. POLICY • The nuisance properties were not maintained by the owners and the City incurred costs to abate the nuisance. • One property was not maintained by the owner and the City incurred costs to abate the weed nuisance. • Minnesota State Statutes provide that the City may levy a special one- year assessment for these costs. B. CRITICAL ISSUES N/A C. FINANCIAL • The proposed special assessment for nuisance abatement is $1,364.88. • • The proposed special assessment for weed destruction is $655.95 with an additional 8% interest penalty. D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION(S~ • Do not approve the attached resolutions and have the costs absorbed by the City. V. ATTACHMENTS • Resolution levying special assessments for nuisance abatement and unpaid false alarm fees for one year at no interest. • .Resolution levying a special assessment for weed destruction for one year with 8% interest. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. • RESOLUTION NO. RESOLUTION LEVYING SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT AND FALSE ALARM FEES BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows:. 1. The following described properties are hereby specially assessed in the following amounts for expense incurred by the. City in connection with abatement of a nuisance health hazard and a safety hazard pursuant to provisions of Minnesota Statutes, Section 429.101, to wit: PROPERTY ID ADDITION ADDRESS AMOUNT NUISANCE ABATEMENT: 32-02824-14-0002 49733 7332 Penn Avenue So. $240:00 26-02824-41-0101 49734 6739 18th Avenue So. $190.00 28-02824-33-0034 49735 6819 Oliver Avenue So. $82.38 33-02824-13-0105 49736 7232 Emerson Avenue So. $852.50 2. The above special assessments are to be spread over one year at no interest. 3. That the City Clerk is hereby authorized and directed to certify a copy of this resolution to the County Auditor of Hennepin County, Minnesota. Passed by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk • RESOLUTION NO. RESOLUTION LEVYING-SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The following described properties are hereby specially assessed in the following amounts for expense incurred by the City in connection. with abatement of a nuisance health hazard and a safety hazard pursuant to provisions of Minnesota Statutes, Section 429.101, to wit: PROPERTY ID ADDITION ADDRESS AMOUNT WEED DESTRUCTION: 32-02824-14-0002 49733 7332 Penn Avenue So. $655.95 2. The above listed special assessment will be spread over a period of one year at the rate of 8% interest per annum. 3. That the City Clerk is hereby authorized and directed to certify a copy of this resolution to the County Auditor of Hennepin County, Minnesota. • .Passed by the City Council of the City of Richfield, Minnesota this 24th day of September, 2001. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk •