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01-20-04 agendaCITY OF RICHFIELD, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, JANUARY 20, 2004 RICHFIELD CITY HALL 6700 PORTLAND AVENUE COUNCIL CHAMBERS 7 P.M. AGENDA Call to order 1. Recognition of Mike Sandahl for 10 years of service as HRA Commissioner 2. Consideration of appointment of HRA officers for 2004 Staff Report No. 1 Notes: 3. Approval of minutes of (1) Regular HRA Meeting of December 15, 2004 and (2) Special HRA Meeting of December 22, 2003 Notes: 4. HRA approval of agenda 5. Consent Calendar contains several separate items which are acted upon by the HRA in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further HRA action is necessary. However, any HRA Commissioner may request that an item be removed from the Consent Calendar and placed on the regular agenda for HRA discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of resolutions designating official depositories of HRA for 2004, including collateral S.R. No. 2 B. Consideration of approval of resolution designating Richfield Sun-Current as official newspaper and Star Tribune as second official newspaper of HRA for 2004 S.R. No. 3 C. Consideration of approval of designating Steven L. Devich, Administrative Services Director, as Acting Executive Director of HRA for 2004 and directing Executive Director to designate Community Development Director as Acting Executive Director in the event both Executive Director and Administrative Services Director are absent from City S.R. No. 4 D. Consideration of approval resolution authorizing issuance of Certificate of Completion to Twin Cities Habitat for Humanity for 6309 Bryant Avenue S.R. No. 5 E. Consideration of approval stipulation of settlement for property at 7634-7640 Lyndale Avenue S.R. No. 6 F. Consideration of approval of resolution authorizing Metropolitan Council to administer Hennepin County Affordable Housing Incentive Fund within Richfield S.R. No. 7 Notes: 6. Public hearing and consideration of resolution authorizing conveyance of land owned by HRA within City Bella project area Staff Report No. 8 Notes: 7. Consideration of selection of HRA Commissioner to serve on City Hall Task Force Staff Report No. 9 Notes: 8. Executive Director report 9. Claims and payroll Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 612-861-9702. 0 AGENDA ITEM # ~ REPORT # 9 STAFF RETORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: BRUCE PALMBORG, HOUSING AND REDEVELOPMENT DIRECTOR NAME; TITLE REPORT PRESENTER: BRUCE PALMBORG, HOUSING AND REDEVELOPMENT DIRECTOR NAME; TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Selection of a commissioner to serve on the City Hall Task Force. I. RECOMMENDED ACTION: By Motion: Select a commissioner to serve on the City Hall Task Force. III. BACKGROUND -I The City Council has recently established a task force to chart a future for City Hall, chaired by Tom Rublein. They will be searching for answers to questions such as: Should the current building be renovated? Should it be expanded? Should a new City Hall be built? Where might it be located? Of course, the cost effectiveness of each option will be critical. III. BASIS OF RECOMMENDATION A. POLICY • The City Council has requested the Housing and Redevelopment Authority (HRA) to select a member to serve on the task force. 012004 City Hall Task Force B. CRITICAL ISSUES • The present building does not meet a variety of code and operating standards. IV. ALTERNATIVE RECONIMENDATION~S~ • Refuse to participate. V. PRINCIPAL PARTIES EXPECTED AT MEETING ~ N/A AGENDA ITEM # REPORT # STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: BRUCE NORDQUIST, HOUSING AND REDEVELOPMENT MANAGER NAME, T/TLE REPORT PRESENTER: BRUCE NORDQUIST, HOUSING AND REDEVELOPMENT MANAGER NAME, TITLE DEPARTMENT DIRECTOR REVIEW: ~ ~~~~ SIGNATURE REVIEWED BY ACTING EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Conduct a public hearing to consider the attached resolution authorizing the conveyance of land owned by the Housing and Redevelopment Authority within the City Bella project area. I. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve the attached resolution authorizing the Chair and Executive Director to execute all documents related to the conveyance of land owned by the Housing and Redevelopment Authority and within the City Bella project area. II. BACKGROUND In June 2003, the Housing and Redevelopment Authority (HRA) authorized the acquisition of a splinter parcel of vacated right-of-way within the City Bella project area by eminent domain proceedings. This small 8-ft. by 20-ft. area (160-sq. ft.) is now owned by the HRA. III. BASIS OF RECOMMENDATION 012004 Ciry Bella A. POLICY • The Amended and Restated Contract for Private Redevelopment between the HRA and Gramercy Corporation requires the acquisition of property within the project area. Gramercy Corporation owns all property within the project area except for a small splinter parcel of vacated right- of-way. The HRA owns the splinter parcel. B. CRITICAL ISSUES • The HRA in accordance with the Contract intends to convey this splinter parcel to Gramercy Corporation for the City Bella project. C. FINANCIAL • -Gramercy Corporation is obligated to pay all costs incurred by the HRA in the acquisition, conveyance, and platting related to the splinter parcel. D. LEGAL • Legal Counsel has prepared the resolution and will prepare all conveyance documents. • Proper notice of the public hearing was published. Q IV. ALTERNATIVE RECOMMENDATIONS} • Although the splinter parcel is integral to the project (part of the vacated right-of- way for the walkway between the future plaza and Wood Lake Nature Center), the HRA could choose not to authorize the conveyance. V. ATTACHMENTS • Resolution • Parcel map • Legal description VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A HRA RESOLUTION NO. RESOLUTION AUTHORIZING THE CONVEYANCE OF INTEREST IN CERTAIN LANDS WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota (the "HRA"), and Gramercy Corporation (the "Developer") have entered into a Contract for Private Redevelopment dated as of January 21, 2003 (the "Contract"); and WHEREAS, pursuant to the terms of the Contract, the HRA is required to convey to the Developer all of the HRA's right, title and interest in the parcel of land that is described in the attached Exhibit A. NOW THEREFORE, be it resolved by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota as follows: 1. the conveyance of the HRA's right title and interest in the land described in the attached Exhibit A is hereby approved. 2. The Chair and Executive Director are hereby authorized to execute and deliver to the Redeveloper, such quit claim deeds as are required to carry out this resolution. Approved by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this day of , 2004. Thomas E. Harms, Chair ATTEST: Kristal Stokes, Secretary 012004 City Bella er i •E., rl~~ c A c:; ~,, z o - z ~~: '` o m ' . ~Y- `~~ r~~ \ li. 1 ~ t LiJ a .. Li. i ~ •h ~ ,~~ ~~ ~'~`~ ' ~ ''si. . Si S~ ~~~ \T ~_~ .J ~__ 1 ~ 1 LiJ 1 ~ ~~~ Li. • -r- \ --- ~i~ w~ i i • ~i ~i _Y_ ~-~ ~~ __. --- ~ ~ ~i~ Li_ ivy s`~ ~ Li.l i• Li. } ~ ~ ~• ~ 0~` ~ / ' ~ ' ~ ~ / i ~ • ! / ~. l~y~~ °y ~~• ..• v ~ 1 ,```~ .a~~ (_ i ~ i{yi ~ ~ ~~ ~ ~~ v ~ ~ ~~ ,ems ,~~~ 1 ~ ~~ ~p~ ~~~ Ot~ ~ ~ V~ -b~.,, f ~~N~ ~ 8 ~ G~ tE'~~' //' / ~ / ~i\1 ~~ ~,~\!/ O / °.~~' / ~ .::,fir ... , v i ~ 1 ~ . / ~ 1 1~I i• ~e / ~ /~ ~ ~ ~ i .r ~~ / I~Y~i i ~ / , ~~' i~ C } ar ~. O ~ ~ ~ ~ r. ~ ~ = W t ~ 0=1~L 3.O.I~.O.I ~ ~ ~ W Q o ~~ ~ a 0= > 0 Y O Oa 'O d ~ oC) c ~ E ~0 ° ~ ° m~ O~ pm a c IW c ~ ~ ~ ~ a ~~~ sS _ a ii L' ~ o C~ ~2r .°~ ~ os= 3c o , ~ ~ Q~ y ~ 0 p a Q o0 ~ ~ = m c~i?~ a= o~s~s V >~ ~a`Q ~E •~ Ol o~ ~"~ t~~~ m` ez ~ a +° ~~ c o=aem~ r i ~0` _ ~~~a~- c~~~ =.C` yy O o~y Cm`e am °~~ 3 o ~ ° e a - >o..~ 0 o G~ G=~~ e C a r ~ m ~w ° ~~e C p~ ~~G 1 C ~ G C W ~SJ C ° ~p Y V V ~ ~ p~ ~ o ~ aQ 1'= ~ m ~ ~ O . ~ 3 nr~ g E ° ~o >m~ ~~~a~oo Y~ c is ~~ ~ m cz a HL~aoo~C ,., y r Exhibit A Redevelopment Property Legal Description Parcel 10: Pin No.: Property Address: Lake Shore Drive at Lakeview Walk (Torrens Certificate of Title No. 10552.15) Legal Description of Property: That part of vacated Lake Shore Drive, as dedicated in the plat of FAIRWOOD SHORES, Hennepin County, Minnesota, which lies northwesterly of the northwesterly line of Lot 1, Block 1, GRAMERCY PARK RICHFIELD, which lies southeasterly of the center line of Lake View Walk, said FAIRWOOD SHORES, and its southwesterly extension, and which lies northeasterly of a line drawn from the most westerly corner of said Lot 1 to a point on the southwesterly line of Lot 17, Block 3, said FAIRWOOD SHORES, distant 42.31 feet northwesterly, measured along said southwesterly line, from the most southerly corner of said Lot 17. Together with adjacent streets and alleys, vacated or to be vacated, accruing thereto, and together with appurtenant easements. O Being registered land pursuant to Certificate of Title No. 1055215, Office of the Registrar of Titles, Hennepin County, Minnesota. 0 AGENDA ITEM # SF REPORT # ~ STAFF REPORT • r HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: BRUCE NORDQUIST, HOUSING AND REDEVELOPMENT MANAGER NAME, TITLE REPORT PRESENTER: .BRUCE NORDQUIST, HOUSING AND REDEVELOPMENT MANAGER NAME, TirLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Consideration of authorizing the Metropolitan Council to administer a Hennepin County program within the Richfield Housing and Redevelopment Authority's program area. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution authorizing the Metropolitan Council to administer the Hennepin County Affordable Housing Incentive Fund within Richfield. ~ II. BACKGROUND In 2003, the Richfield Housing and Redevelopment Authority (HRA) and City Council authorized the Metropolitan Council to implement a ten unit affordable family rent assistance program. As recently reported by memorandum, seven of ten homes are purchased, two are occupied, and remodeling is underway or assessments are underway to remodel five homes. The Metropolitan Council recently received additional program funding from Hennepin County. These additional funds ensure house purchases will continue to be made as prices increase. The additional funds also ensure that remodeling will be comprehensive, and more likely to Include the installation of new low maintenance exteriors. 012004 AHIF Metropolitan Council guidelines state that the homes should be two blocks apart. O However to achieve the goal of ten houses and remain cost effective, there maybe one purchase of where the separation is one block rather than two. ~ III. BASIS OF RECOMMENDATION A. POLICY • The HRA must authorize other agencies to administer programs within Richfield. Both the HRA and City Council acted in support of this program in 2003. B. CRITICAL ISSUES • Hennepin County can not fund a housing program in Richfield without Richfield `s HRA authorization. • Implementation of the program is nearing completion. The Hennepin County resources have been identified by the Metropolitan Council to cover increasing costs of acquisition and remodeling. C. FINANCIAL • Hennepin County funds will be disbursed directly to the Metropolitan Council. • The Richfield HRA incurs no costs. D. LEGAL • Legal counsel confirms the need for this action to allow other agencies to administer a program within Richfield. IV. ALTERNATIVE RECOMMENDATION~S~ • Do not authorize Hennepin County to fund the Metropolitan Council program in Richfield. V. ATTACHMENTS Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A 3~ (~ HRA RESOLUTION NO. AUTHORIZING THE METROPOLITAN COUNCIL TO ADMINISTER THE HENNEPIN COUNTY AFFORDABLE HOUSING INCENTIVE FUND WITHIN RICHFIELD WHEREAS, the Hennepin County Housing and Redevelopment Authority (HCHRA) in Resolution No. 03-HCHRA-21 B approved the use of a $275,000 Affordable Housing Incentive Fund loan for the Metropolitan Council's Family Affordable Housing Program (FAHP); and WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota (the "HRA") approved the implementation of the Metropolitan Council's FAHP initiative within the City and the City entered into a Cooperation Agreement with the Metropolitan Council on March 13, 2003 authorizing the Metropolitan Council to develop and operate up to ten (10) residential FAHP units within the City of Richfield; and WHEREAS, the Family Affordable Housing Program will benefit the City and its residents and will increase the supply of affordable housing in the City of Richfield by providing up to ten (10) residential Family Affordable Housing Program units; and WHEREAS, the Hennepin County Housing and Redevelopment Authority desires to participate in the FAHP implementation by funding a portion of the FAHP unit development within the City of Richfield. NOW, THEREFORE, BE IT RESOLVED, that the Metropolitan Council's use of funding from the Hennepin County Housing and Redevelopment Authority Affordable Housing Incentive Fund to help implement the Metropolitan Council's Family Affordable Housing Program within the City is approved. Approved by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this day of , 2004 Thomas E. Harms, Chair ATTEST: Kristal Stokes, Secretary 012004 AHIF 0 c~ STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 AGENDA ITEM # 5F. REPORT # 6 REPORT PREPARED BY: REPORT PRESENTER: .TORN STARK, ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT NAME, TITLE JOHN STARK, ASST. DIRECTOR OF COMMUNITY DEVELOPMENT NAME, TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Consideration of the attached Stipulation of Settlement for the property located at 7634 - 7640 L ndale Avenue. I. RECOMMENDED ACTION: By Motion: Approve the attached Stipulation of Settlement for the ro ert located at 7634 - 7640 L ndale Avenue. II. BACKGROUND As part of the Lyndale Gateway West redevelopment project, the property at 7634 - 7640 Lyndale Avenue was acquired through eminent domain or condemnation proceedings. The Housing and Redevelopment Authority (HRA) had two appraisals done for the property; these appraisals indicated a value of $285,000 and $295,000. At the time of the condemnation commissioner's hearings, the property owner had not secured an appraisal for the property. The condemnation commissioner's, therefor, had to make a ruling based solely on the HRA's appraisals; they ruled in an amount of $310,000. The property owner then appealed the condemnation commissioner's ruling to the Minnesota Court of Appeals. As part of the appeal process, the Judge ordered an 012004settle arbitration hearing. At that hearing, the property owner provided an appraisal valuing the property at $675,000. Based on the evidence at hand, including the property owner's appraisal and the HRA's two appraisals, the Judge issued an arbitration award of $460,000. This was not a binding arbitration. After several attempts to negotiate a settlement, all parties have agreed, subject to HRA approval, to a settlement at the arbitration amount of $460,000. This settlement is inclusive of all claims (such as relocation benefits and interest) except any payment that is due to former tenants of the property for relocation, immovable fixtures or leasehold interests. The developer is required to pay these costs: III. BASIS OF RECOMMENDATION A. POLICY • The HRA acquired the property at 7634-7640 Lyndale Avenue South through eminent domain. • A court appointed Judge made an arbitration ruling of $460,000. • All parties have agreed to settle the condemnation, pending HRA approval, for $460,000. B. CRITICAL ISSUES • Absent a settlement, this case would go to a jury trial for a determination of value. C. FINANCIAL • The Developer has approved the settlement amount and is contractually bound to pay all costs incurred in this eminent domain action. D. LEGAL • Legal counsel recommended the settlement and drafted the attached Stipulation of Settlement. IV. ALTERNATIVE RECOMMENDATION(S~ • Defer a decision until a later meeting in order to gather further information. • Do not approve the Stipulation of Settlement, which would result in the case going to a jury trial. V. ATTACHMENTS • Stipulation of Settlement VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A 0 STATE OF MINNESOTA COUNTY OF HENNEPIN Case Type: Condemnation DISTRICT COURT FOURTH JUDICIAL DISTRICT ----------------------------- File No. CD-2702 The Housing and Redevelopment Authority in and for the City of Richfield, a public body corporate and politic under Minnesota law, STIPULATION OF SETTLEMENT Petitioner, vs. Top Value Auto Supply, Inc., et al., Respondents. Parcels 6 and 7 7634, 7636, 7638, and 7640 Lyndale Avenue South THIS AGREEMENT is entered into this day of January 2004, by and between THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD, a public body corporate and politic under the laws of Minnesota, located at 6700 Portland Avenue South, Richfield, MN 55423, Petitioner herein, ("HRA"), and ROBERT EHRMAN and MARLYS EHRMAN, whose address is 19401 Ridgeland Drive, Miami, FL 33157 ("Owners"). I. RECITALS 1.01. HRA has commenced the above captioned proceeding to acquire the Subject Property. The court has issued and filed the following orders with respect to the Subject Property at the request of the HRA: a) First Amended Findings of Fact, Conclusions of Law and Order Approving Petition; and RJL-242204v1 RC 125-249 b) Findings of Fact, Conclusions of Law and Order Authorizing Transfer of Title and Possession ("Quick Take Order") 1.02. At the time of commencement of this proceeding, Owners were the owners in fee simple of Parcels 6 and 7 described in the Petition and described on Exhibit A attached hereto ("Subject Property"). 1.03. At the time of commencement and at the time of issuance of such orders, Secundina Carrion, dba Mena's Hair Salon ("Lessee") was a lessee of the Subject Property. 1.04. On July 8, 2003, the Commissioners appointed by the above captioned court filed their Award of Commissioners with respect to the Subject Property in the amount of $310,000, including $3,795 which was awarded to Lessee for leasehold improvements. In their award, the Commissioners also confirmed that Lessee was to receive $8,340 for immovable trade fixtures ("Lessee's Fixtures") "as per City's agreement." Said $8,340 was not included in said $310,000 amount. The parties agree that "City's agreement" was intended by the Commissioners to mean "the HRA's agreement." 1.05. On August 14, 2003, Owners filed a Notice of Appeal of said Commissioners Award in the~office of the District Court Administrator. 1.06. On August 25, 2003, the HRA filed a Notice of Cross Appeal of the Award of the Commissioners with respect to the Subject Property. 1.07. Lessee did not file or serve a Notice of Appeal or Notice of Cross Appeal of the Commissioners' Award. 1.08. On September 3, 2003, the HRA deposited $238,755 ("Deposited Funds") in the office of the District Court Administrator in partial payment of the $318,340 amount RJL-242204v1 4 RC 125-249 Q-~.~~ (~ which the Commissioners awarded as damages for the taking of the Subject Property in the Award of Commissioners (including said $8,340 for Lessee's Fixtures). 1.09. On September 30, 2003, the HRA, Lessee and Owners entered into a Stipulation of Settlement and agreed that: (a) Owners would move for withdrawal of the Deposited Funds; (b) $9,101.25 of the Deposited Funds (75% of the amount awarded to Lessee in the Award) would be paid to Lessee and the remainder of the Deposited Funds plus interest accrued thereon would be paid to Owners; and (c) HRA would directly pay Lessee $3,033.75 (25% of the amounts awarded to Lessee in the Award). 1.10. On November 17, 2003 the District Court issued its Order Granting Disbursement of the Three-Quarter Payment on Deposit As to Parcels 6 and 7 and ordered the District Court Administrator to disburse: (a) $9,101.25 to Lessee; and (b) $229,653.75 (the remainder of the Deposited Funds), plus accrued interest, to Owners. 1.11. Pursuant to the Court's order, the parties participated in arbitration before an arbitrator appointed by the Court ("Arbitrator") who issued his award determining that the Owners should receive $460,000 as damages due to the taking of Parcels 6, and 7. 1.12. Owners claim damages due to the taking of Parcels 6 and 7 in the amount of $733,000 and it is the opinion of their independent MAI designated real estate appraiser (whose testimony was not known to the Court Appointed Commissioners, but was known to said Arbitrator) that Parcels 6 and 7 collectively had a value of $685,000. 1.13. At the Commissioners' hearings, HRA presented the testimony of two MAI designated independent real estate appraisers whose opinions of value for Parcels 6 and RJL-242204v1 5 RC 125-249 7 collectively were respectively $285,000 and $295,000. Said amounts were known to said Arbitrator. 1.14. This matter is scheduled for trial by jury within the next 60 days. 1.15. The parties have reached agreement upon the terms for settlement of all claims by Owners relating to the taking of Parcels 6 and 7 in this matter. II. AGREEMENT NOW, THEREFORE, in consideration of the premises and their mutual promises and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows: 2.01. Settlement Amount. Owners and HRA agree that: a. Owners will accept and HRA will pay Owners total compensation of $460,000 ("Settlement Amount") less the $229,653.75 previously disbursed to Owners from the Deposited Funds; b. The Settlement Amount includes any and all interest, appraisal fees, relocation benefits and other damages or amounts whatsoever claimed by Owners or otherwise due to Owners as a result of the taking of Parcels 6 and 7 by HRA in this matter; c. This settlement is contingent upon approval by the Board of Commissioners of the HRA; d. Subject to Court approval, the submission of documents to each other and to the Court in preparation for the trial and the pre-trial hearing scheduled for January 13, 2004, shall be delayed until after consideration of this proposed settlement by the HRA Board of Commissioners at its meeting of January 20, 2004. RJL-242204v1 6 RC 125-249 2.02. Remainder Amount Owed to Owners. HRA agrees that within fifteen (15) days after the date of approval of this Agreement by the HRA Board of Commissioners, the HRA will pay to Owners the $230,346.25 Remainder Amount ($460,000 Settlement Amount less $229,653.75 previously disbursed from Deposited Funds). 2.03. Waiver of Further Claims. In consideration of the provisions of this Agreement, effective upon receipt of said Remainder Amount from the HRA, Owners agree to, and they hereby do, waive any and all claims which they may have for damages and other amounts due to the taking of the Subject Property in this proceeding. RJL-242204v1 ,7 RC125-249 OWNERS: Robert Ehrman Marlys Ehrman THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF Date: January _, 2004 RICHFIELD Date: January _, 2004 By: Date: January _, 2004 Samantha Orduno Executive Director FREDRIKSON & BYRON, P.A. BY~ Date: January _, 2004 Steven J. Quam, Esq. 4000 Pillsbury Center 200 South Sixth Street Minneapolis, MN 55402 (612) 492-7183 KENNEDY & GRAVEN, CHARTERED BY~ Date: January _, 2004 John M. LeFevre, Jr., #61852 Robert J. Lindall, #63277 Bryan D. Shirley, #312964 470 Pillsbury Center 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD RJL-242204v1 g RC 125-249 0 STATE OF MINNESOTA ss. COUNTY OF HENNEPIN On this day of January, 2004, before me, a Notary Public within and for said County, personally appeared Samantha Orduno to me personally known, and she acknowledged that she is the Executive Director of THE HOUSING AND REDEVELOPMENT AUTHORITY in and for the City of Richfield, a public body corporate and politic under the laws of the State of Minnesota, and that she executed the foregoing instrument on its behalf. Notary Public STATE OF COUNTY OF ss. The foregoing instrument was acknowledged before me this day of January, 2004, by Robert Ehrman and Marlys Ehrman, husband and wife. Notary Public THIS INSTRUMENT WAS DRAFTED BY: KENNEDY & GRAVEN, CHARTERED (RJL) 470 Pillsbury Center 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9219 RJL-242204v1 RC 125-249 9 0 EXHIBIT A Parcels 6 and 7: PIN No.: 33-028-24-44-0044 and 33-028-24-44-0043 (Abstract) Property Address: 7634, 7636, 7638, and 7640 Lyndale Avenue South Legal Description of Property and Description of Taking~ All of Lot 6, except the South 13.7 feet thereof, "Glenn's Addition", according to the map or plat thereof on file in the Office of the County Recorder in and for Hennepin County, Minnesota. Together with adjacent streets or alleys vacated or to be vacated, accruing thereto. Names and Description of Interests to be Acquired Name Nature of Interest Robert Ehrman Fee Owner Marlys Ehrman Fee Owner George C. Frost and Antonia P. Frost dba EI Jalepeno Market Lessee Konah Swaray dba Beauty Experts Lessee Secundina Carrion dba Mena's Hair Salon Lessee All parties named as to Parcel 8 Party wall agreement City of Richfield Special assessments County of Hennepin Real estate taxes All other parties unknown, together with unknown heirs or devisees and spouses, if any Any right, title or interest in the Subject Property Notwithstanding the foregoing attempt to identify all interests held by a party named herein, it is Petitioner's intention herein to acquire or encumber all interests owned by the named respondents in the above-described real estate. RJL-242204v1 RC 125-249 ,a^~ AGENDA ITEM # STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING .TANUARY 20, 2004 5D 5 REPORT PREPARED BY: MICHELLE LEWIS, COMMUNITY DEVELOPMENT TECHNICIAN NAME, TITLE REPORT PRESENTER: BRUCE PALMBORG, COMMUNITY DEVELOPMENT DIRECTOR NAME TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Consideration of the attached resolution authorizing the issuance of a Certificate of Completion to Twin Cities Habitat for Humanity for 6309 Bryant Avenue. I. RECOMMENDED ACTION: By Motion: Authorize the Chair and Executive Director to execute the Certificates of Completion in accordance with the attached resolution. ~ II. BACKGROUND I he Contract for Private Development for the home built at 6309 Bryant Avenue requires the Housing and Redevelopment Authority (HRA) to provide a Certificate of Completion when the Developer has met the requirements of the Contract. The original home at 6309 Bryant Avenue had no bedrooms and 522 sq. ft. of living space. The house was demolished. The new home has four bedrooms and 1,440 sq. ft. of living space. The home was built for aloes-income family under the New Home Program, and was sold by Habitat for Humanity at the end of December 2003. A Certificate of Occupancy has been issued by the Inspections Division for the property. 012004 Cert-Completion 6309 Bryant III. BASIS OF RECOMMENDATION A. POLICY • The HRA must authorize the issuance of Certificates of Completion under terms of the contract. B. CRITICAL ISSUES • Construction has been completed and the Inspections Division has issued a Certificate of Occupancy. • The issuance of a Certificate of Completion is required to release the developer from the Contract for Private Development after construction completion. C. FINANCIAL • This affordability opportunity required significant funding resources and support: Federal CDBG and HOME funds were used for property acquisition and donated labor and materials kept the home affordable. D. LEGAL • The Certificate has been prepared in a recordable form to file with the Hennepin County Title Office. IV. ALTERNATIVE RECOMMENDATION(S~ • Do not issue a Certificate of Completion at this time. V. ATTACHMENTS • HRA Resolution • Sample Certificate of Completion VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A HRA RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE OF A CERTIFICATE OF COMPLETION FOR THE NEWLY CONSTRUCTED RESIDENTIAL PROPERTY AT 6309 BRYANT AVENUE WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota entered into contract with Twin Cities Habitat for Humanity for 6309 Bryant Avenue; and WHEREAS, the home is completed; NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Richfield, the Certificate of Completion for 6309 Bryant Avenue can be issued. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 20th day of January 2004. Thomas E. Harms, Chair ATTEST: Kristal Stokes, Secretary CERTIFICATE OF COMPLETION The undersigned hereby certifies that completely complied with its obligations under Article for Private Development", between the Housing anc the City of Richfield, Minnesota and filed approved has fully and IV of that document entitled "Contract Redevelopment Authority in and for dated as Document No. with respect to the construction of the construction plans at legally described as and is released and forever discharged from its obligations to construct under such above- referenced Article. DATED: THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY RICHFIELD, MN By Its Chairperson By Its Executive Director STATE OF MINNESOTA ) )SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 20 , by Thomas E. Harms and Samantha Orduno the Chairperson and Executive Director of the Housing and Redevelopment Authority in and for the City of Richfield, a public body corporate and politic under the laws of the State of Minnesota on behalf of the public. body corporate and politic. Notary Public This instrument was drafted by: The Housing and Redevelopment Authority in and for the City of Richfield 6700 Portland Avenue South Richfield, MN 55423 612-861-9760 AGENDA ITEM # SC REPORT # /+ STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: CHERYL KRUMHOLZ, ADMIN. ASSISTANT NAME, TITLE REPORT PRESENTER: SAMANTHA ORDUNO, EXECUTIVE DIRECTOR NAME, TITLE ~; REVIEWED BY EXECUTIVE DIRECTOR: ~,• ITEM FOR HRA CONSIDERATION: Consideration of designating Steven L. Devich, Administrative Services Director, as the Acting Executive Director of the HRA for 2004. I. RECOMMENDED ACTION: By Motion: Designate Steven L. Devich, Administrative Services Director, as the Acting Executive Director of the HRA for 2004 and direct the Executive Director to designate the Community Development Director as Acting Executive Director in the event both the Executive Director and Administrative Services Director are absent from the Citv. ~ II. BACKGROUND On January 13, 2004, the City Council appointed the Administrative Services Director to serve as the Acting City Manager in the absence of the City Manager. Since the City Manager also serves as the Executive Director of the HRA, it is recommended that the Administrative Services Director, Steven L. Devich, be designated by the HRA as the Acting Executive Director of the HRA to serve in that capacity during the absence of the Executive Director. In the event both the Executive Director and Administrative Services Director are absent from the City, the Executive Director will designate the Community Development Director to serve as the Acting Executive Director. 0120acti ngexecd irector ~ III. BASIS OF RECOMMENDATION -~ A. POLICY • Designation of an Acting Executive Director is a normal business action of the HRA similar to the designation of depositories and the official newspaper. • The Administrative Services Director has been designated as the Acting Executive Director in the past. • The Administrative Services Director serves as the Acting City Manager, filling other similar responsibilities for the City Manager in the Manager's absence. • In the event both the Executive Director and Administrative Services Director are absent from the City, the Executive Director will designate the Community Development Director to serve as the Acting Executive Director. B. CRITICAL ISSUES • It is necessary to designate a person to serve as the Acting Executive Director to ensure continuation of HRA operations during an absence of the Executive Director. IV. ALTERNATIVE RECOMMENDATION(S~ • Defer this designation to another HRA meeting. V. PRINCIPAL PARTIES EXPECTED AT MEETING • None. n AGENDA ITEM # r,B REPORT # ~ STAFF REPORT r HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY EXECUTIVE DIRECTOR: NANCY GIBBS, CITY CLERK NAME, TITLE STEVEN L. DEVICH, ADMINISTRATIVE ITEM FOR HRA CONSIDERATION: Consideration of resolution designating an official newspaper for 2004. I. RECOMMENDED ACTION: By Motion: Approve the resolution designating for 2004 the Richfield Sun-Current as the official newspaper and the Minneapolis Star Tribune as the second official newspaper for the City of Richfield. III. BACKGROUND The Richfield Sun-Current, published by Minnesota Sun Publications, has been the City's official newspaper for many years. Attached is a copy of a letter from Minnesota Sun Publications requesting that they be designated the official newspaper for the City of Richfield for 2004. The 2004 advertising rate structure for legal notices is as follows: 1 Column width $14.30 per inch $7.15 per subsequent inch 0120Newspaper There are 11 lines per inch. The 2003 rate was the same as the rate proposed for ,~~~ 2004. For 2004, the Minneapolis Star Tribune should be considered as the second official newspaper to be used only in rare situations where more timely publication dates are required. The 2004 advertising rate structure for legal notices in the Sunday and week day, metro and statewide, issues is $4.50 per line. The 2003 rate was $4.15 per line. III. BASIS OF RECOMMENDATION A. POLICY • The Charter of the City of Richfield requires in Section 13.01 thereof that the City Council annually designate an official newspaper for the City. • The Sun-Current has expressed an interest in continuing to serve as the official newspaper of the City. • The Sun-Current has served well as the official paper for many years. • The Sun-Current is delivered to nearly all residences in the City. B. CRITICAL ISSUES • The designation must be made at the first meeting of the new year. C. FINANCIAL • The cost for the official publications is reasonable. D. LEGAL • A newspaper must be designated each year by the City for publication of all official and legal City business. IV. ALTERNATIVE RECOMMENDATION(S~ • Not make a designation and request the City Clerk's office to check into using another publication. V. ATTACHMENTS • Resolution Letter from Minnesota Sun Publications Fax from Star Tribune VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None ~`~j HRA RESOLUTION NO. '~1 RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2004 WHEREAS, the Charter of the City of Richfield requires in Section 13.01 thereof that the City Council annually designate an official newspaper for the City. NOW, THEREFORE, BE IT RESOLVED that the Richfield Sun-Current is designated the official legal newspaper for the Richfield Housing and Redevelopment Authority for 2004 for all publications required to be published therein. BE IT FURTHER RESOLVED that the Minneapolis Star Tribune is designated as the Richfield Housing and Redevelopment Authority's secondary official newspaper for 2004. Adopted by the Housing and Redevelopment Authority in and for of the City of Richfield, Minnesota this 20th day of January, 2004. ATTEST: Thomas E. Harms, Chair Kristal Stokes, Secretary ~~ ~g~b~t December 16, 2003 newspapers City of Richfield City Council 6700 Portland Avenue Richfield, MN 55423-2599 Dear City Council Members: The Richfield Sun Current would like to be considered for designation as the legal newspaper for the City of Richfield for the year 2004. All published legal notices are posted on our website (www.mnsun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun Current is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. We would like to continue working with you, therefore, we will not be making a rate change for the coming year. The rate structure for legals effective January 1, 2004 will be: 1 column width: $14.30 per inch for first insertion $7.15 per inch for subsequent insertions Our columns are 14 picas wide There are 11 lines per inch Two notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 2:00 pm the Thursday prior to publication. E-mailing the legal notices is an efficient and accurate way of getting the notices to us. The a-mail address for the legal department is IegalsCa3mnsunpub.com. We still accept notices on disk, faxed or through the mail. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 952-392-6829. Thank you for considering the Sun Current as the official newspaper for the City of Richfield in 2004. We appreciate the opportunity to serve the needs of your community. Sincerely, Jeffrey Coolman Vice President of Sales and General Manager lUyl/ Y~LLET ~'~«- Ro.~v ®EDE~: PR.~xiE ®I~IE\~~soT~ 553 ®952-829-0797 ®Fal: 95~-9~1-3588 425 Portland Ave~.~e, Minneapolis, MN 55488 Fax 612-673-488 t • ~~ arTri ur~~ To: .~~ Q.1/~C ! ~?1 b~ From: ~..iv1~.H Fax: ~ ~ ~ - ~ ~, '^ ~ 19-9 Phone: 612-6T3-7000, ext Phone: C9 ~~;. - F:,~, t - ~ ? 3 8 ~: Date: (, ~-" 01 a L '" ~ -- Pages: Toll Free: 1-800-927-9233 tliis one) C ~ ~.1/~ O Urgent -D For Re~f,~w p P~Se Co+-tment D Please Reply l7 Plea-4e Recycle • Comments; LINE RATE Daily Sunday L ~~gat Rat® $ 4.50 $ 4.50 n AGENDA ITEM # 5A REPORT # 2 STAFF REPORT r HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW: FINANCE MANAGER REVIEWED BY EXECUTIVE DIRECTOR: ITEM FOR HRA CONSIDERATION: Consideration of resolutions designating official depositories for the Housing and Redevelopment Authority for 2004, including the approval of collateral. I. RECOMMENDED ACTION: By Motion: Adopt the attached resolutions designating official. depositories, with the understanding that the HRA could not invest in any of the depositories beyond the level of insurance coverage of the pledged collateral II. BACKGROUND N/A III. BASIS OF RECOMMENDATION A. POLICY • In accordance with Minnesota Statutes Section 118A.01 - 118A.06, the HRA of Richfield must designate financial institutions annually. The institutions must pledge the collateral over and above the amount of federal insurance, as public depositories. CHRIS REGIS, FINANCE MANAGER NAME, TITLE 01202004deposits • M&I Marshall &Illsley Bank, pledging $1,540,000 of collateral, has fulfilled this requirement and should be considered as a depository for the HRA's vendor accounts and all savings deposits in excess of $100,000. • The HRA must also designate annually, certain savings and loan associations and banks as official depositories for investment of certain HRA funds. With approval of these official depositories, the HRA will be able to invest funds in these institutions, not exceeding the federal insurance of $100,000. • Finally, a designation must be made for certain financial institutions as depositories for the investment of HRA funds for 2004. These institutions, such as investment brokerage firms, offer government securities in the manner required by law. These financial institutions include M&I Marshall & Illsley Bank, Dain Rauscher, Wells Fargo Brokerage Services, Morgan Stanley Dean Witter, Morgan Keegan and N.A. Investment Services, Inc. B. CRITICAL ISSUES • N/A C. FINANCIAL • N/A Q D. LEGAL • The HRA is required by Minnesota Statute 118A.01 - 118A.06, to designate as a depository of funds, insured banks or thrift institutions. Any collateral so deposited is accompanied by an assignment pledged to the HRA in the amount specified in the attached resolutions. IV. ALTERNATIVE RECOMMENDATION(S~ • The HRA could solicit other financial institutions for official depositories, but past relationships with the depositories recommended have proven satisfactory for the City. V. ATTACHMENTS • Resolution designating the M&I Marshall &Illsley Bank a depository of funds of the HRA of Richfield for the year 2004 and approving collateral. • Resolution designating certain savings and loan associations and banks as depositories for the investment of HRA funds in 2004. • Resolution designating certain financial institutions as depositories for the investment of HRA of Richfield funds in 2004. VI. PRINCIPAL PARTIES $XPECTED AT MEETING • None 0 RESOLUTION NO. RESOLUTION DESIGNATING THE M&I MARSHALL & ILLSLEY BANK A DEPOSITORY OF FUNDS OF THE HRA OF RICHFIELD FOR THE YEAR 2004 AND APPROVING COLLATERAL BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield as follows: That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, M&I Marshall & Illsley Bank be, and hereby is designated a depository of the funds of the Housing and Redevelopment of Richfield, subject to modification and revocation at any time by said Housing and Redevelopment Authority, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the Housing and Redevelopment Authority of Richfield. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited all monies. The following officers or their facsimile signatures shall sign checks on this account; THOMAS E. HARMS, CHAIR SAMANTHA ORDUNO, EXECUTIVE DIRECTOR BE IT FURTHER RESOLVED, that collateral in the amount of $1,540,000 in the form of a Bank Deposit Guaranty Bond, deposited for safekeeping at Deutsche Bank in Tennessee, is hereby approved. Passed by the City Council of the City of Richfield, Minnesota this 20th day of January, 2004. Thomas E. Harms, Chair ATTEST: Kristal Stokes, Secretary 0 RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2004 BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield, Minnesota: WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 - 118A.06, municipal funds may be deposited in any Savings and Loan Association or Bank which has its deposits insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or the Federal Deposit Insurance Corporation (FDIC); and WHEREAS, the amount of said deposits may not exceed the FSLIC/FDIC insurance covering such deposits which insurance amount is presently $100,000; and WHEREAS, the deposit of Housing and Redevelopment Authority funds in Savings and Loan Associations and Banks would provide greater flexibility in the Housing and Redevelopment Authority's investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield, Minnesota, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of Housing and Redevelopment Authority funds that certain Savings and Loan Association and Banks be designated as additional depositories for Housing and Redevelopment Authority funds for 2004. 2. It is further found and determined that the purpose of such depository designation is to facilitate the proper and advantageous investments of Housing and Redevelopment Authority funds and that such designation is not exclusive nor does it preclude the deposit of any Housing and Redevelopment Authority funds in other officially designated depositories of the Housing and Redevelopment Authority. 3. The Treasurer and Finance Manager are hereby authorized to deposit Housing and Redevelopment Authority funds in various depositories up to the amount of $100,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable to the Housing and Redevelopment Authority of Richfield on the signatures of the Housing and Redevelopment Authority Treasurer or Finance Manager. Such deposits may be made and withdrawn from time to time by the Treasurer or Finance Manager as his best judgment and the interests of the Housing and Redevelopment Authority dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the Housing and Redevelopment Authority regarding the investment of Housing and Redevelopment Authority funds. Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this 20t" day of January, 2004. ATTEST: Thomas E. Harms, Chair Kristal Stokes, Secretary RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2004 WHEREAS, the Housing and Redevelopment Authority of Richfield has money which is available for investment; and WHEREAS, different financial institutions offer different rates of return on investments; and WHEREAS, the Housing and Redevelopment Authority of Richfield shall purchase U. S. Treasury Bills, U. S. Treasury Notes and other such government securities in the manner required by law from the institution offering the highest rate to the Housing and Redevelopment Authority of Richfield providing greater flexibility in the investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield, Minnesota, in accordance with Minnesota Statutes, Sections 118A.01 - 118A.06, as follows: 1. It is hereby found and determined that it is in the best interest of the proper .management of Housing and Redevelopment Authority of Richfield funds that certain financial institutions be designated as additional depositories for Housing and Redevelopment Authority of Richfield funds for 2004. 2. The following financial institutions designated as depositories for the Housing and Redevelopment Authority of Richfield funds: Dain Rauscher, Inc. Morgan Stanley Dean Witter Wells Fargo Brokerage Services Morgan Keegan N.A. Investment Services, Inc. 3. The Treasurer and Finance Manager are hereby authorized to deposit the Housing and Redevelopment Authority of Richfield funds in any or all of the depositories herein designated. Such deposits may be made and withdrawn from time to time by the Treasurer or Finance Manager's judgment and as the interest of the Housing and Redevelopment Authority of Richfield dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies regarding the investment of these funds. Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this 20th day of January, 2004. ATTEST: Thomas E. Harms, Chair Kristal Stokes, Secretary AGENDA ITEM # 2 REPORT # j STAFF R r'rORT r HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 20, 2004 REPORT PREPARED BY: CHERYL KRUMHOLZ, ADMIN. ASSISTANT NAME, TITLE REPORT PRESENTER: SAMANTHA ORDUNO, EXECUTIVE DIRECTOR NAME, TITLE REVIEWED BY EXECUTIVE DIRECTOR: © ITEM FOR HRA CONSIDERATION: Consideration of the election of officers for the Housing and Redevelopment Authority for 2004. I. RECOMMENDED ACTION: By Motion: Elect officers for the Richfield Housing and Redevelopment Authority for 2004. ~ II. BACKGROUND The bylaws of the Richfield Housing and Redevelopment provide that the HRA hold an annual meeting in January. The bylaws further provide that the Chair, Vice Chair and Secretary of the HRA be elected at this meeting. Officers for 2003 were: Thomas Harms, Chair Joan Helmberger, Vice Chair Mike Sandahl, Secretary Kristal Stokes, Secretary (appointed in October) 0120officers III. BASIS OF RECOMMENDATION A. POLICY • The bylaws of the Richfield Housing and Redevelopment provide that the HRA hold an annual meeting in January. • The bylaws further provide that the Chair, Vice Chair and Secretary of the HRA be elected at this meeting. B. CRITICAL ISSUES • The bylaws of the Richfield Housing and Redevelopment require that an election of officers for the HRA be held at the annual meeting in January. IV. ALTERNATIVE RECOMMENDATION(S~ • Do not hold the election. However, this would be in contradiction of the HRA bylaws. V. PRINCIPAL PARTIES EXPECTED AT MEETING • None.