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08-15-05 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, AUGUST 15, 2005 REGULAR HOUSING AND REDEVELOPMENT AUTHORITY MEETING RICHFIELD CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 7 P.M. AGENDA Call ~o order 1. Approval of minutes of Regular HRA Meeting of July 18, 2005 Notes: 2. HRA approval of agenda 3. Consent Calendar contains several separate items which are acted upon by the HRA in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further HRA action is necessary. However, any HRA Commissioner may request that an item be removed from the Consent Calendar and placed on the regular agenda for HRA discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of contract with Westwood Professional Services for use of Michael Schroeder to assist with design services related to Cedar Point development project S.R. No. 31 Notes: 4. Consideration of Richfield HRA annual tax increment district status update Notes: Staff Report No. 32 5. Consideration of professional services agreement with Hoisington Koegler Group, Inc. for planning services in I-494 Corridor Notes: Staff Report No. 33 6. Consideration of resolutions regarding 2006 proposed HRA budget and tax levy and 2005 revised HRA budget Notes: Staff Report No. 34 7. Executive Director report 8. Claims and payroll Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. ~~' STAFF REPORT CHRIS REGIS, FINANCE MANAGER HOUSING AND REDEVELOPMENT AUTHORITY MEETING AUGUST 15, 2005 6 34 REPORT PREPARED BY: REPORT PRESENTER: REVIEWED BY HRA EXECUTIVE DIRECTOR: AGENDA ITEM # REPORT # NAME, TITLE STEVEN L. DEVICH, EXECUTIVE ITEM FOR HRA CONSIDERATION: Consideration of resolutions approving proposed property tax levy for payable 2006 for certification to Hennepin County. I. RECOMMENDED ACTION: By Motion: Adopt the attached resolutions approving the 2006 Proposed Housing and Redevelopment Authority Budget and Tax Levy and 2005 Revised Housing and Redevelopment Authority Budget. II. BACKGROUND N/A III. BASIS OF RECOMMENDATION A. POLICY • Minnesota Statutes require adoption of a preliminary levy from each taxing authority. The budget and accompanying proposed levy for 2006 are ready for consideration. Even though a pubic hearing for the HRA tax levy is not required by State Statute, this does not preclude the HRA from opening this item up for public discussion if the HRA desires to do so. 0815HRAbudget B. CRITICAL ISSUES • As required by State Statutes, each taxing authority must certify its proposed tax levy for the payable year 2006 to the County Auditor on or before September 15, 2005. C. FINANCIAL • The Proposed 2006 HRA levy represents a 3.00% increase from the previous year's levy. • The levy is approximately $31,100 less than the maximum HRA levy established by law of the .0144% of the City's total taxable market value. D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • The HRA could adopt a preliminary levy less than the one proposed herein. However, that would not provide for programs that are recommended in the 2005 Revised/2006 Proposed budget. V. ATTACHMENTS • Resolution Approving Proposed 2006 Housing and Redevelopment Authority Budget and Certifying, the 2006 Tax Levy • Resolution Authorizing Revision of the 2005 Budget of the Housing and Redevelopment Authority of Richfield VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A HRA RESOLUTION NO. RESOLUTION APPROVING PROPOSED 2006 HOUSING AND REDEVELOPMENT AUTHORITY BUDGET AND CERTIFYING THE 2006 TAX LEVY BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Richfield, Minnesota as follows: Section 1. The budget for the Housing and Redevelopment Authority General Fund of Richfield for the year 2006 in the amount of $463,060 is hereby ratified. Section 2. The estimated gross revenue of the Housing and Redevelopment Authority General Fund of Richfield from all sources, including general ad valorem tax levies as hereinafter set forth for the year 2006, and as the same are more fully detailed in the Executive Director's official copy of the budget for the year 2006, in the amount of $464,970 is hereby approved. Section 3. There is hereby levied upon all taxable property in the City of Richfield an ad valorem tax in 2005, payable in 2006 for the following purposes: Housing and Redevelopment Authority $389,320 Section 4. A certified copy of this resolution shall be transmitted to the County Auditor. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 15th day of August, 2005. Thomas E. Harms, Chair ATTEST: Kristal Stokes, Secretary HRA RESOLUTION NO. RESOLUTION AUTHORIZING REVISION OF THE 2005 BUDGET OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD WHEREAS, Resolution No. 931 appropriated funds for personal services and other expenses and capital outlay for the Housing and Redevelopment Authority for the year 2005, and WHEREAS, The Executive Director has requested a revision of the 200 budget as detailed in the 2006 budget document. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of Richfield, Minnesota as follows: Section 1. That the 2005 appropriation for the Housing and Redevelopment Authority General Fund be revised as follows: $50,210 decrease Section 2. Estimated 2005 gross revenue of the Housing and Redevelopment Authority General Fund from all sources, as the same are more fully detailed in the Executive Director's official copy of the 2006 budget document, are hereby revised as follows: $35,180 decrease Section 3. That the Executive Director bring into effect the provisions of this resolution. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 15th day of August, 2005. Thomas E. Harms, Chair ATTEST:' Kristal Stokes, Secretary ~- STAFF REPORT PATRICK SMITH, COMMUNITY DEVELOPMENT MANAGER HOUSING AND REDEVELOPMENT AUTHORITY MEETING AUGUST 15, 2005 5 33 REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY EXECUTIVE .DIRECTOR: NAME, TITLE ITEM FOR HRA CONSIDERATION: Consideration of the attached Professional Services Agreement with Hoisington Koegler Grou Inc., for tannin services in the I-494 Corridor. I. RECOMMENDED ACTION: By Motion: Approve the attached Professional Services Agreement with Hoisington Koegler Group Inc., for planning services in the I-494 Corridor. II. BACKGROUND The I-494 Corridor needs new land use concepts to-guide Richfield into the future. The corridor is becoming more market sensitive and a new vision is needed. The Comprehensive Plan was last updated in 1997. For this area, the Comprehensive Plan lacks clarity and is not sufficiently forward looking to guide development decisions. Also, the Zoning Ordinance and Comprehensive Plan are not as complimentary in this area as they should be. A visioning process needs to be undertaken. To facilitate the process, the City Council adopted an ordinance in February establishing aone-year moratorium on the development of certain properties in the I-494 Corridor (see attached map). The moratorium was adopted to provide the opportunity to correct the aforementioned deficiencies. The study, however, will AGENDA ITEM # REPORT # NAME, TITLE PATRICK SMITH, COMMUNITY DEVELOPMENT MANAGER 081505HKGIcontract focus on the entire corridor from I-35W to Cedar Avenue (practically speaking the focus will be the area between Harriet and Cedar Avenues because of the existing newer development to the west). Staff evaluated several planning and architectural firms and asked two firms, Dahlgren, Shardlow and Uban (DSU) and Hoisington Koegler Group Inc. (HKGi), to submit proposals. The HKGi proposal is preferred for a number of reasons. They responded most creatively to the unique nature of the I-494 Corridor and recognize that the challenge for Richfield is realizing the benefits of that uniqueness. The individuals from HKGi are well qualified. Two team members from the consulting firm of IBI Group will work with HKGi and bring a broader perspective to the study. IBI has offices located in several US and Canadian cities and Western Europe. They have worked on many unique urban projects. HKGi has been involved in a number of significant planning projects including the Greater Southdale Area Land Use and. Transportation Study and the Basset Creek. Master Plan in Minneapolis. The Lakes at Lyndale Area Master Plan was prepared by them in 1997-98 for the HRA. Among some of the activities the HKGi proposal includes are three open houses and four group sessions with the Housing and Redevelopment Authority (HRA}, City Council and Planning Commission. Deliverables include aland-use plan and regulatory tools to implement the land-use plan. As part of the planning process, HKGi will meet individually with community groups as well. HKGi has established a schedule for their work with a completion goal of early November. As compensation for their work, HKGi will be paid up to $88,500. III. BASIS OF RECOMMENDATION A. POLICY • The HRA has a record of supporting comprehensive concept planning efforts in the commercial areas to help guide potential future land use decisions, i.e. Lakes at Lyndale and the Cedar Corridor. • The City Council took action in February to support a planning process for the area. B. CRITICAL ISSUES • Updated land use concepts are needed for this area. • The concepts need to build on the unique character of I-494. • The land use concepts need to be reflected in the zoning ordinance. C. FINANCIAL • There are sufficient HRA funds available to pay for this undertaking. D. LEGAL • Complete the process prior to the end of the moratorium. IV. ALTERNATIVE RECOMMENDATION~S~ • Seek a revised proposal from HKGi. • Seek additional proposals from other planning/architecture firms. V. ATTACHMENTS • Map depicting Moratorium Area • The standard form HRA Professional Services Agreement with HKGi including their proposal VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Mark Koegler, President HKGi. ~~,-\ oosl aVa30 ~ Q 0081 U381 ~ Z ~ ~~ ~ I ~_ ODL1 4iL L 0091 Ul9l `'' 3 ~~ - ya o~ ~~~ vzsl NOlONIW00~9 ~ ~ ~ m ~~~ OOS1 UISI ° ° c ~ ~ p ~ n c ~ OOb1 414E ~ ~ ~ ° ~ o m r ~~~ ~ 00£1 Ul£6 ~ N ~ ~ c n ~; a> a ° ooze 4iZ L ~' = N ~ .~ I~~ p ~ n y ~ m 0011 Ull6 m ~ aD Q~ 0001 UIOI m m ms o u°ii m ° ~ ~ ° T OOS 101"1"13 o m ~ o _° ~ a Ns~~~ o RmTrn 008 O~JVOIHO ~ o y ~ ~ 5 ~ ~ ~ ~ OZL sn9wmoo ~~ ~ ~ ooL H avd Oz9 ONt1~~H0 ~. ~ ~ 009 ONH'llaOd S oos UlS ~ ~ 004 U14 L ~~~ qZE NOlNllO ,_aO ~ ~ ,~yl 008 P'E T ~ ~ ~ `~`~ ooz PuZ bZ1 SN3n31S ~~~~ 001 lsl O ~~~ ~ 000 13~~OOIN _ Os 1130S1b'~9 ~ 001 HlaOM1N3M LL 0oz J.an9S~~ld O O oos 1NHSV3~d ~ tfTYfr_ oov ONHaJ `"- o0S 131aaHH ~ ~ ~ - 009 o~31daH0 ®_ ~ ooL 3~HON.II ~ ~ ~ ~ ~_ 008 HOIaQIV O oos 1NNAa9 O ~~ ~ 0001 XH3,00 ~ ~, ~ ~ ~ 0011 1NOdna ~ ooze NOSa3W3 ~ ~~~ o 0081 1NOW3a3 ~ `~'~' oorl aavalo ~, ~ o ~-' ' ~ ~ oosl La~o9wnH O O _Q -~ 0091 ONlhal ~ ~ oou S3WHf ~ ~~ 0081 XON~i II ~ ~ oast NVOOI ~ ~~r~rmi I~~"I ~ o00z NNOaOW ~ `y'-"-~~ ~~ oolz NOlM3N ~ ~~ oozz a3nn0 CV -a .~. ~~ OOEZ NN3d p ~ C ~~ oorz N33n0 T ~ ~I oosz l~3SSna ~ O O ~ U ~~ ~~_, ~_ 0osz NVOIa3HS ~ N <n O Uo.~ PROFESSIONAL SERVICE AGREEMENT HKGi Architects THIS AGREEMENT made and. entered into by and between the Housing and Redevelopment Authority in and for the City of Richfield, State of Minnesota, hereinafter referred to as the "HRA", and Hoisington Koegler Group Inc., hereinafter referred to as "HKGi". WITNESSETH: WHEREAS, the HRA wishes to purchase the services of HKGi; and WHEREAS, there are funds available for the purchase of these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the HRA and HKGi agree as follows: 1. TERMS AND COST OF THE AGREEMENT HKGi agrees to furnish to the HRA planning services in the I-494 Corridor as described in the HKGi proposal attached as Exhibit A. The total cost of this Agreement shall not exceed $88,500 unless amended by the HRA. All reports, memos, and other data produced by HKGi become the property of the HRA. 2. PAYMENT FOR SERVICES Invoices may be submitted monthly. Payment for services shall be made directly to HKGi by check. Invoices shall be of sufficient detail for the HRA to determine the task being completed as described in Exhibit A. Payment shall be made within 30 days of receipt of an invoice by the HRA. 3. INDEPENDENT CONTRACTOR HKGi shall select the means, method, and manner of performing the services herein in consultation with the HRA. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between HKGi and the HRA or as constituting HKGi as the agent, representative, or employee of the HRA for any purpose or in any manner whatsoever. HKGi is to be and shall remain an independent contractor with respect to all services performed under this Agreement. HKGi represents that it has or will secure at its own expense all personnel required in performing services under this Agreement. Any and all personnel of HKGi or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the HRA, and shall not be considered employees of the HRA. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of 081505HKGIcontract discrimination against HKGi, its officers, agents, contractors, or employees shall in no way be the responsibility of the HRA. HKGi shall defend, indemnify, and hold the HRA, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the HRA, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay, and PERA. 4. NONDISCRIMINATION The HRA operates in accordance with the City of Richfield's policies against discrimination. No person shall be excluded from or denied the benefits of any service performed or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public assistance status, ex-offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. HKGi shall (1) furnish all information and reports which may be required by the City's Affirmative Action Policy, and (2) it shall comply with the City's Equal Employment Opportunity/Affirmative Action Policies with regard to employment and contracting (See Exhibit B). 5. INDEMNITY AND INSURANCE HKGi agrees to defend, indemnify, and hold the HRA, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney, fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of HKGi, its agents, employees, or assignees in performance of the services provided by this contract, and against all loss by reason of the failure of HKGi to fully perform in any respect, all obligations under this contract. 6. RECORDS -AVAILABILITY HKGi agrees that the HRA, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of HKGi and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. 7. DATA PRACTICES COMPLIANCE This contract is governed by Minnesota Statutes, § 13.05, subds. 6 and 11, the provisions of which are incorporated by reference into this contract. The HRA agrees to give HKGi access to data collected or maintained by the HRA as necessary to perform HKGi's obligations under this contract. HKGi agrees to maintain all data obtained from the HRA consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. §§ 13.02 et seq. (the "Act"). HKGi will not release or disclose the contents of data classified as not public to any person except at the written direction of the HRA. HKGi agrees to defend and indemnify the HRA from any claim, liability, damage or loss asserted against HRA as a result of HKGi 's failure to comply with the requirements of this paragraph; provided that HKGi shall have no duty to defend or indemnify where the HKGi has acted in conformance with the HRA's written directions. Upon termination of this contract, HKGi agrees to return data to the HRA, as requested by the HRA. 8. NON-ASSIGNMENT HKGi shall not assign, subcontract, transfer, or pledge this contract and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the HRA. 9. MERGER AND MODIFICATION a. It is understood and agreed that the entire Agreement between the parties is contained herein and that Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. 10. DEFAULT AND CANCELLATION a. If HKGi fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the HRA, may upon written notice, immediately cancel the Agreement in its entirety. b. The HRA's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. c. This Agreement may be canceled without cause by either party upon 30 days written notice. 11. CONTRACT ADMINISTRATION In order to coordinate the services of HKGi with the activities of the HRA so as to accomplish the purposes of this contract, Patrick Smith shall manage this contract on behalf of the HRA. In addition, from time to time, meetings shall be held between HKGi and HRA staff. HKGi may also report directly to the HRA Board of Commissioners. 12. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. Notices shall be sent as follows: Community Development Department Patrick Smith, Community Development Manager City Hall 6700 Portland Avenue South Richfield, MN 55423 Hoisington Koegler Group Inc. Mark Koegler 123 North Third Street, Suite 100 Minneapolis, MN 55401 HKGi having signed this contract, and the HRA having duly approved this contract on 2005, and pursuant to such approval and the proper HRA officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD STATE OF MINNESOTA By: Executive Director By: Chairperson By: HKGi CDAdmin:Agreements:ProfessionService Agmt - HKGi Architects EXHIBIT A I-494 Corridor Land Use Study Planning Process For the Richfield I-494 Corridor Land Use Study, a City staff team will serve as a technical committee overseeing all work activities. The staff group will be responsible for informing the project consulting team about local community issues, participating in working sessions, helping to coordinate information flow to the general public and serving as a conduit to elected and appointed officials. The work scope includes periodic work sessions with the Housing and Redevelopment Authority (HRA), City Council and Planning Commission to provide direction to the project. We have also incorporated three public meetings designed to present the initial project inventory, present a range of futures alternatives and to allow the public to critique on the preferred planning approach. ` The following is a general outline of our proposed work scope: Task 1: Project Kick-off (Phase One) Task 1 will be used to kick-off the overall planning study. It is essential that the HKGi team and City staff share a complete and consistent understanding of the City's objectives and desired`outcomes. The purpose of this initial meeting is to clarify the intentions and roles at the outset of the project rather than having to refocus or redirect efforts once work has begun. It will feature a detailed review of all of the phases of the project. Task 1 will include a number of meetings, presentations and other communication methods aimed at notifying stakeholders and the public of the planning process, goals and objectives. Subtasks of Task 1 will include: 1.1 Meet with Staff to conduct a detailed review of the project work scope, timeline, communication strategies and upcoming meetings. 1.2 Orientation meeting with the HRA. This meeting will focus on presenting the HRA with the scope of the project and project schedule in order to confirm project goals and objectives. 1.3 Work with the City's communications consultant to prepare a newsletter article announcing the project and provide a schedule of upcoming public meetings. 1.4 Define the process for the preparation and dissemination of information about the project through newsletters, the city web site and other means. Throughout the project, the consultant team will provide text and graphics in a format suitable for incorporation into Richfield's web site. Task 1 Deliverables ^ Newsletter article information and communications strategy ^ Meeting presentation materials and facilitation Task 1 Staff Roles/Responsibilities ^ Identification of the City's project manager to serve as a consultant point of contact during the project. ^ Preparation, publishing and distribution of the newsletter announcing the project and the initial public open house. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 2: Project Area Inventory The objective of this task is to build the foundation of information needed to undertake the planning study. In Task 2, the HKGi Team will produce maps and supporting information that describe the existing physical environment of the I-494 corridor and the potential issues affecting land use, transportation, development and redevelopment. The inventory will focus on the Project Area as defined by I-494 on the south, the west side of 35W, 77t" Street on the north and Highway 77 to the east. The inventory will also include the adjacent areas on the north for one block to 76t" Street, but at a lesser degree than the project area. 2.1 Conduct Mapping of the project area: this task will include assembly of existing land use, age of structures, ownership patterns, tax values, future land use, development site intensity, surface coverage, existing zoning, non-conforming uses, potential development projects, transit routes, roadway improvements, planned improvements as per a CIP and other pertinent data as deemed reasonable and appropriate. Map data will be assembled in GIS and CAD formats using the City of Richfield base mapping information, Hennepin County parcel data, data sets from MetroGlS and other data as available. 2.2 Create Photo Inventory: a site by site photo inventory will be assembled to provide documentation of existing development characteristics and opportunities. 2.3 Quantify existing development magnitude: This task will include establishing a basis of existing square feet of commercial/industrial space by type of use, housing units by type of unit, land use acreages, floor area ratios, and subsequent densities. The consulting team will use a set of assumptions where existing data is not readily available to estimate square footages, unit counts, parking spaces or other characteristic that can be quantified. This information will be assembled into a GIS database for future City use.. 2.4 Review and summarize related planning efforts: This task will include preparations of summaries for key foundation planning documents and initiatives such as: existing Comprehensive Plan directives, Regional Development Framework and System Plans, existing zoning ordinance, Greater Southdale efforts, I-494 planning and design, Metro Transit Sector 5 study, MOA and Bloomington Central Station plans, etc... 2.5 Understand current property owner/developer interests: ITKGi staff will conduct interviews with up to 8 key property owner/developer entities in the corridor. The list of interview entities will be developed in collaboration with City Staff. The purpose of the interviews will be to provide the consultant team with a perspective on the market forces shaping the corridor. These interviews will be conducted face to face where possible but may also be completed via phone if necessary. 2.6 Prepare summary document of Project Area Inventory (Task 2): This subtask includes assembling the results of Task 2 into a report document that will be a key resource in enhancing the public's knowledge about the corridor. 2.7 Conduct a workshop involving the HRA, City Council and Planning Commission to review the project area inventory information. This will be the first of four group workshops conducted during the project. 2.8 Conduct Community Open House #1 in order to present the project inventory information and to seek public comment about the study and the project area. The meeting will feature an overview presentation as well as opportunities for general questions and a comment card for submission of written notes. 2.9 Publish summary of Task 2 on the web site and assemble material for an article in the City newsletter if appropriate. HKGi will prepare summary text and graphics for inclusion on the City web site. City Staff will be responsible for updating the web site and assembly/distribution of the newsletter. Task 2 Deliverables ^ GIS database (ArcView) of existing conditions and digital photo inventory. ^ Meeting agendas and meeting materials for the workshop and open house. ^ Summary documents for web site and newsletter publication. ^ Meeting presentation materials and facilitation. ^ Summary report of existing conditions. Task 2 Staff Roles/Responsibilities ^ Assembly and delivery to the consultant of all pertinent printed and digital background information including but not limited to GIS data, the Richfield Comprehensive Plan, zoning ordinance, assessor's information, building condition surveys, aerial photos, and traffic counts. ^ Assisting HKGi with identifying appropriate contacts for property/business owner interviews as part of Task 2. ^ Preparation, publishing and distribution of the newsletter announcing the project and the initial public open house. ^ All meeting arrangements for the public open house including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 3: I-494 Futures Charrette It is important that this project push the limits of conventional thinking in order to identify and assess a full range of alternative futures for Richfield's portion of the I-494 Corridor. In order to define a full range of alternatives, HKGi will convene a two day charrette intended to broadly and creatively explore the project area. In order to accomplish this objective, staff from HKGi will be joined by staff from IBI Group. The Futures Charrette will be held in HKGi's "Exploratorium". Day one will start with a briefing on current conditions in the project area and in the City of Richfield as a whole. The consultant team will visit the project area and then stop at City Hall for a staff briefing. Following the morning's orientation, the consultant team will return to HKGi's offices to begin a "brainstorming" process focused on creating a number of possible futures for the area addressing land use and transportation systems. The brainstorming process will extend into the morning of the second day, whereupon, City staff representatives will join the group for a presentation, comments and critique. Following input from staff, HKGi will complete a series of graphics that depict the range of options developed. Because of project time constraints, Task 3 will be completed prior to the initial public open house. The product of Task 3 will be amended as appropriate to reflect public input prior to being advanced for further consideration. 3.1 Consultant project team meeting to review the summary report prepared in Task 2, followed by a site tour hosted by City staff. 3.2 Meet with City staff to review the project area. The review will focus on the history of the area, past City redevelopment actions in the area, current issues and challenges, community vision and direction, and actions/interests of adjacent communities. 3.3 Working in a charrette format, the consulting team will create a variety of vision and future land use/transportation scenarios for the project area. Land use designations will be accompanied by text and sketches to illustrate key components of each of the concepts that are developed. At this stage, the concepts will be in a rough draft, "bumwad" form. 3.4 Meet with City staff to actively critique the initial land use/transportation scenarios. 3.5 Modify the scenarios consistent with staff input. Prepare finished form concept plan graphics. Task 3 Deliverables ^ Draft land use/transportation scenarios. ^ Finished form land use/transportation scenarios. Task 3 Staff Roles/Responsibilities ^ Meetings with the consulting team as required. ^ Participation in the charrette at HKGi's offices. Task 4: Futures Panel HKGi and the City will assemble a panel of local experts to provide feedback on the options explored in Task 3 in a 4+ hour futures panel review meeting. The make-up of the panel will be defined with input from City staff; however, it may include individuals like Don Brauer, Jim McComb, Brad Shafer, Bob Engstrom and Hazel Reinhardt. Participants will be selected based on their specific expertise as well as their knowledge of the Twin Cities region and developments that are occurring nationally. Background information about the project area as well as each of the alternatives identified in Task 3 will be presented to the group in a facilitated manner intended to assess the viability of each of the ideas and to identify other ideas that may have not been defined by the consulting team. 4.1 Convene and facilitate the futures panel review meeting. 4.2 Prepare a summary of the futures panel review meeting discussion. Task 4 Deliverables ^ Summary of the futures panel review meeting. ^ Finished form land use/transportation scenarios. Task 4 Staff Roles/Responsibilities ^ Meetings with the consulting team as required. ^ Assisting HKGi with identifying appropriate futures panel participants. ^ Arrangements for the futures panel meeting including but not limited to securing an appropriate location, meeting invitations, participant refreshments, projection screen and the printing of handouts. Task 5: Futures Alternatives HKGi will utilize information collected in Tasks 2 - 4 to create and refine a series of land use/transportation scenarios for the project area. These scenarios will be adequately described and illustrated so as to be easily understood and interpreted by the general public. The alternatives will be the subject of the second open house meeting. 5.1 Compile a series of future land use/transportation scenarios for the project that depict a wide range of futures for the project area. 5.2 Conduct a workshop involving the HRA, City Council and Planning Commission to review the alternatives and to seek feedback on the ideas represented on each of the scenarios. 5.3 Modify the land use/transportation scenarios based on input received in Task 5.2. 5.4 Conduct Community Open House #2 in order to present the alternative scenarios and to seek public comment about the various ideas and concepts for the project area. The meeting will feature an overview presentation, opportunities for small group facilitated input, .opportunities for general questions and a comment card for submission of written notes. 5.5 Meet with staff to review the outcome of the. Community Open House #2 and set the direction for the preferred land use/transportation alternative. Task 5 Deliverables ^ Land use/transportation scenarios in graphic and written form. ^ Meeting materials for the Workshop referenced in Task 5.2. ^ Summary of Community Open House #2. Task 5 Staff Roles/Responsibilities ^ All meeting .arrangements for Community Open House #2 including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 6: Refine the PlanNision Building off of what was learned through Tasks 2 - 5, HKGi will refine the vision and future land use/transportation plan for the I-494 corridor. Considering all of the input, one preferred plan will be developed for subsequent review. The HKGi team will facilitate a combined work session with HRA, City Council and Planning Commission to present the plan and vision. Elements of the vision and plan will be illustrated to demonstrate a range of development typologies and experiences that "fit" with Richfield's vision for the I-494 corridor area. Components of Task 6 include: 6.1 Assemble a vision and land use/transportation plan for the I-494 Corridor. 6.2 Conduct a workshop involving the HRA, City Council and Planning Commission to review the vision and land use/transportation plan for the I-494 Corridor. 6.3 Conduct Community Open House #3 in order to present the vision and land use/transportation plan. The meeting will feature an overview presentation, opportunities for small group facilitated input, opportunities for general questions and a comment card for submission of written notes. 6.4 Refine the vision and land use/transportation plan based on input received in Tasks 6.2 and 6.3. 6.5 Prepare a report that will serve as an addendum to the Comprehensive Plan. This report will include text and graphics that articulate a vision and land use/transportation plan for the I-494 Corridor. Task 6 Deliverables ^ Vision and Land Use/Transportation Plan. ^ Meeting materials for the Workshop referenced in Task 6.2. ^ Summary of Community Open House #3. Task 6 Staff Roles/Responsibilities ^ All meeting arrangements for Community Open House #3 including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 7: Update Regulatory Structure and Tools Richfield's regulatory tools and ordinances will need to be modified in order to be consistent with the vision and land use/transportation plan. At this point, it is difficult to predict the extent of those changes; however, we can assume the need to investigate alternative techniques to regulate land uses and development along the corridor. During the course of Tasks 5 and 6, HKGi will investigate alternative models and methods of accomplishing emerging land use and transportation objectives. The following subtasks are intended to provide a general framework for an approach to amending Richfield's regulatory tools: 7.1 Identify general types of zoning text changes necessary within the project area to bring existing zoning and development standards into alignment with the vision and land use/transportation plan (including the Comprehensive Plan). 7.2 Analyze existing development patterns and determine where mapping modifications to existing base districts are necessary. 7.3 Research, analyze and summarize regulatory approaches used in other cities, including findings, adopted zoning changes and implementation processes. For this Task, HKGi will tap into national planning and development research institutes at APA and ULI. HKGi will also draw on the international experiences of IBI Group for this task. 7.4 Explore alternative solutions/strategies and propose new regulatory language as well as appropriate modifications to applicable existing zoning district text. 7.5 Assemble a final report that documents the study process and findings and clearly articulates the recommended changes to the zoning text and maps. 7.6 Conduct, a workshop involving the HIZA, City Council and Planning Commission to review the regulatory changes. Make revisions as appropriate. Task 7 Deliverables ^ Summary of existing zoning districts, purpose statements, uses, density/intensity standards and bulk standards. ^ Summary of research findings. ^ Additions and modifications to existing zoning ordinance in a "red-line" and "strike-out" format. ^ Zoning and regulatory tools summary report. Task 7 Staff Roles/Responsibilities ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 8: Seek Approvals Upon completion of Task 7, a final set of meetings will be conducted to formally adopt the vision, land use plan and regulatory tools. Task 8 includes the following subtasks: 8.1 Present information to the Planning Commission as the kick-off for the public review and approval process. 8.2 Make ordinance modifications as appropriate based on input received in Task 8.1. 8.3 Assist staff with preparations for the final City Council meeting(s) to adopt the vision and land use/transportation plan as an addendum to the Comprehensive Plan and to approve the regulatory tools. 8.4 Prepare final summary documents for the City Web site and a final newsletter. 8.5 Prepare final documents: One final copy of the key deliverables from each task will be assembled into a bound report and all files will be assembled onto a CD for the project. Task 8 Deliverables ^ Meeting presentation materials. ^ Final documents in hard copy (1 bound copy) and electronic form (1 CD) ^ Summary of research findings. Task 8 Staff Roles/Responsibilities ^ Posting information on the City's web site. ^ Duplication of materials for Planning Commission and City Council meetings. ^ Meetings with the consulting team as required. Project Fees Based on the Scope of Work contained in this proposal, the total fee for the project is $88,500.00. An estimate of the breakdown of this fee is as follows: Phase I -Planning and Visioning (Tasks 1 though 6) $ 57,500 Phase II -Regulatory Tools (Task 7) 20,000 Task 8 Approval Process and Final Plan Production 6,800 Project Expenses 4,200 Total Project Costs $ 88,500 EXHIBIT B AFFIRMATIVE ACTION REQUIREMENTS On January 1, 1988, the Richfield City Council approved an affirmative action program which requires the City "to provide equality of opportunity in employment to all persons and to prohibit discrimination because of race, color, religion, national origin, place of residents, political affiliation, disability, marital status, status with regard to public assistance, sex, or age in all aspects of the City's personnel policies, programs, and practices". The program further requires that the City support the various relationships with contractors, subcontracts and vendors. Therefore, requirements have been adopted for contracts as follows: a. The contractor shall submit a signed statement (Exhibit C) signifying that they are in compliance with the standards of equal employment and anti-discrimination as cited in the Civil. Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. b. In accordance with the City of Richfield's Affirmative Action policy, no person shall, on the ground of race, .creed, color, sex, age, disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity for which the parties received, or will receive financial assistance under the provisions of any and all applicable federal and state laws against discrimination. The contractor will furnish all information and reports if required by the City of Richfield or by Executive Order No. 11246 and Revised Order No. 4, and by the rules and regulations and orders of the Secretary of Labor or the State of Minnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. c. 1971 Minnesota Statutes 181.59 is made a part of this contract. See Exhibit D. EXHIBIT C STATEMENT OF COMPLIANCE The undersigned, in his/her capacity as agent for HKGi, hereby states that HKGi is in compliance with the standards of equal employment and anti-discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. Dated: BY~ Its: EXHIBIT D 181.59 DISCRIMINATION ON ACCOUNT OF RACE, CREED, OR COLOR PROHIBITED IN CONTRACT. Every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. History: 1941 c 238; 1973 c 123 art 5 s 7; 1984 c 609 s 11 AGENDA ITEM # 4 REPORT # 32 STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING AUGUST 15, 2005 REPORT PREPARED BY: KATIA MEDVETSKI, REDEVELOPMENT SPECIALIST NAME, TITLE REPORT PRESENTER: BRUCE PALMBORG, COMMUNITY DEVELOPMENT DIRECTOR NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY EXECUTIVE C~ -ITEM FOR HRA CONSIDERATION: Consideration of a presentation of the Richfield Housing and Redevelopment Authority Annual Tax Increment District Status U date. I. RECOMMENDED ACTION: By Motion: Accept the attached Richfield Housing and Redevelopment Authority Annual Tax Increment District Status Update. II. BACKGROUND The Richfield Housing and Redevelopment Authority's (HRA) Annual Tax Increment District Status Update (Report) is attached and shows again that the HRA is able to meet all of its Pay-As-You-Go Note-and General Obligation Tax Increment Bond obligations. As a reminder, the Report presents summary text at the beginning of the Report and composite, tax increment district cashflows after the summary. Separate cashflows are provided for the Housing Fund and administration fee at the end of the Report. Below are updated highlights of the Report. Only new information is reviewed in the summary. For additional information, please refer to the Report. 081505_TifStatReport Interstate-Lyndale-Nicollet (ILN) Tax Increment Financing District • The 2004 deficit pooling tax increment plan modification undertaken by the HRA is now in place and allows increment from the Interchange and Richfield Rediscovered Pre-1999 districts to be pooled to the ILN if funds are needed for debt service on the bonds. The needs determination is made annually when all property tax data is available and cashflows are recalculated. • Last year's estimates showed that the ILN would need deficit pooling assistance in the year 2007. However, this year's projections show that the assistance may be needed in 2008. Interchange Tax Increment Financing District • In 2004, Galyan's Trading Company became a wholly owned subsidiary of Dick's Sporting Goods. The site is now a Dick's Sporting Goods store. • Tax increment continues to be paid to Galyans as per the terms of the original Pay-As-You-Go Note. • The Interchange Tax Increment District is now able to assist the ILN with bond debt service as a result of the 2004 deficit pooling tax increment plan modification. Urban Village Tax Increment Financing District • In 2005, M&I Bank sold Wood Lake Centre to Wood Lake -VEF IV LLC. The Buyer is part of VEF Advisors, LLC, a privately held real estate investment and management company from Atlanta, Georgia, whose focus is to acquire and manage real estate assets for institutional and private investors in major markets in the nation. • In the sale transaction, M&I Bank became the new Note Holder to the tax exempt Note A, previously held by Wells Fargo. Wood Lake -VEF IV LLC became the new Note Holder of the taxable Note B, previously held by M&I Bank. Interchange West/Lyndale Gateway Tax Increment Financing District Within the Lyndale Gateway portion of this district, Richfield Senior Housing, Inc. paid off its $338,251.76 loan with the HRA. The loan was originally made in 2002 to cover an unanticipated condemnation award for an acquisition property in this project. • Also within Lyndale Gateway, in February 2005 the final tax increment payment was made to Minnstar Builders, Inc. (also known as Ron Clark), developer of Casteel Place Townhomes. All further increment collected from this project will assist the Kensington Park redevelopment project in the Lyndale Gateway West Tax Increment District. • The first full increment collection for Interchange West (Best Buy) occurred in 2004. Richfield Rediscovered Tax Increment Financing Districts • The Richfield Rediscovered Pre-1999 Tax .Increment Districts are now able to assist the ILN with bond debt service as a result of the 2004 deficit pooling tax increment plan modification. Total Housing Fund - • The Housing Fund currently receives increment from three tax increment districts. For the 2005-2006 HRA budget year, the increment will be used to fund New Home, Transformation Loans, and Kids @ Home programs, and assist with debt service on the Richfield Rediscovered 1999 bonds. III. BASIS OF RECOMMENDATION A. POLICY • The annual Report is provided to the HRA to summarize tax increment district financial activity and comment on the status of the HRA's ability to meet its tax increment obligations. B. CRITICAL ISSUES • The Report indicates that the HRA is able to meet all of its current and future tax increment obligations. C. FINANCIAL • See detailed Report. D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Reject the conclusions made in the Report. V. ATTACHMENTS • Annual Tax Increment District Status Update VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Sid Inman, Ehlers & Associates, Inc. PROFESSIONAL' SERVICE AGREEMENT HKGi Architects THIS AGREEMENT made and entered into by and between the Housing and Redevelopment Authority in and for the City of Richfield, State of Minnesota, hereinafter referred to as the "HRA", and Hoisington Koegler Group Inc., hereinafter referred to as "H KG i". WITNESSETH: WHEREAS, the HRA wishes to purchase the services of HKGi; and WHEREAS, there are funds available for the purchase of these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the HRA and HKGi agree as follows: 1. TERMS AND COST OF THE AGREEMENT HKGi agrees to furnish to the HRA planning services in the I-494 Corridor as described in the HKGi proposal attached as Exhibit A. The total cost of this Agreement shall not exceed $88,500 unless amended by the HRA. All reports, memos, and other data produced by HKGi become the property of the HRA. 2. PAYMENT FOR SERVICES Invoices may be submitted monthly. Payment for services shall be made directly to HKGi by check. Invoices shall be of sufficient detail for the HRA to determine the task being completed as described in Exhibit A. Payment shall be made within 30 days of receipt of an invoice by the HRA. 3. INDEPENDENT CONTRACTOR HKGi shall select the means, method, and manner of performing the services herein in consultation with the HRA. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between HKGi and the HRA or as constituting HKGi as the agent, representative, or employee of the HRA for any purpose or in any manner whatsoever. HKGi is to be and shall remain an independent contractor with respect to all services performed under this Agreement. HKGi represents that it has or will secure at its own expense all personnel required in performing services under this Agreement. Any and all personnel of HKGi or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the HRA, and shall not be considered employees of the HRA. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of 081505HKGIcontract discrimination against HKGi, its .officers, agents, contractors, or employees shall in noway be the responsibility of the HRA. HKGi shall defend, indemnify, and hold the HRA, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the HRA, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay, and PERA. 4. NONDISCRIMINATION The HRA operates in accordance with the City of Richfield's policies against discrimination. No person shall be excluded from or denied the benefits of any service performed or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public assistance status, ex-offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. HKGi shall (1) furnish all information and reports which may be required by the City's Affirmative Action Policy, and (2) it shall comply with the City's Equal Employment Opportunity/Affirmative Action Policies with regard to employment and contracting (See Exhibit B). 5. INDEMNITY AND INSURANCE HKGi agrees to defend, indemnify, and hold the HRA, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney, fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of HKGi, its agents, employees, or assignees in performance of the services provided by this contract, and against all loss by reason of the failure of HKGi to fully perform in any respect, all obligations under this contract. 6. RECORDS -AVAILABILITY HKGi agrees that the HRA, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of HKGi and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. 7. DATA PRACTICES COMPLIANCE This contract is governed by Minnesota Statutes, § 13.05, subds. 6 and 11, the provisions of which are incorporated by reference into this contract. The HRA agrees to give HKGi access to data collected or maintained by the HRA as necessary to perform HKGi's obligations under this contract. HKGi agrees to maintain all data obtained from the HRA consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. §§ 13.02 et seq. (the "Act"). HKGi will not release or disclose the contents of data classified as not public to any person except at the written direction of the HRA. HKGi agrees to defend and indemnify the HRA from any claim, liability, damage or loss asserted against HRA as a result of HKGi 's failure to comply with the requirements of this paragraph; provided that HKGi shall have no duty to defend or indemnify where the HKGi has acted in conformance with the HRA's written directions. Upon termination of this contract, HKGi agrees to return data to the HRA, as requested by the HRA. 8. NON-ASSIGNMENT HKGi shall not assign, subcontract, transfer, or pledge this contract and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the HRA. 9. MERGER AND MODIFICATION a. It is understood and agreed that the entire Agreement between the parties is contained herein and that Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. 10. DEFAULT AND CANCELLATION a. If HKGi fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the HRA, may upon written notice, immediately cancel the Agreement in its entirety. b. The HRA's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. c. This Agreement may be canceled without cause by either party upon 30 days written notice. 11. CONTRACT ADMINISTRATION In order to coordinate the services of HKGi with the activities of the HRA so as to accomplish the purposes of this contract, Patrick Smith shall manage this contract on behalf of the HRA. In addition, from time to time, meetings shall be held between HKGi and HRA staff. HKGi may also report directly to the HRA Board of Commissioners. 12. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. Notices shall be sent as follows: Community Development Department Patrick Smith, Community Development Manager City Hall 6700 Portland Avenue South Richfield, MN 55423 Hoisington Koegler Group Inc. Mark Koegler 123 North Third Street, Suite 100 Minneapolis, MN 55401 HKGi having signed this contract, and the HRA having duly approved this contract on 2005, and pursuant to such approval and the proper HRA officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD STATE OF MINNESOTA By: Executive Director By: Chairperson By: HKGi CDAdmin:Agreements:ProfessionService Agmt - HKGi Architects EXHIBIT A I-494 Corridor Land Use Study Planning Process For the Richfield I-494 Corridor Land Use Study, a City staff team will serve as a technical committee overseeing all work activities. The staff group will be responsible for informing the project consulting team about local community issues, participating in working sessions, helping to coordinate information flow to the general public and serving as a conduit to elected and appointed officials. The work scope includes periodic work sessions with the Housing and Redevelopment Authority (HRA), City Council and Planning Commission to provide direction to the project. We have also incorporated three public meetings designed to present the initial project inventory, present a range of futures alternatives and to allow the public to critique on the preferred planning approach. The following is a general outline of our proposed work scope: Task 1: Project Kick-off (Phase One) Task 1 will be used to kick-off the overall planning study. It is essential that the HKGi team and City staff share a complete and consistent understanding of the City's objectives and desired`outcomes. The purpose of this initial meeting is to clarify the intentions and roles at the outset of the project rather than having to refocus or redirect efforts once work has begun. It' will feature a detailed review of all of the phases of the project. Task 1 will include a number of meetings, presentations and other communication methods aimed at notifying stakeholders and the public of the planning process, goals and objectives. Subtasks of Task 1 will include: 1.1 Meet with Staff to conduct a detailed review of the project work scope, timeline, communication strategies and upcoming meetings. 1.2 Orientation meeting with the HRA. This meeting will focus on presenting the HRA with the scope of the project and project schedule in order to confirm project goals and objectives. 1.3 Work with the City's communications consultant to prepare a newsletter article announcing the project and provide a schedule of upcoming public meetings. 1.4 Define the process for the preparation and dissemination of information about the project through newsletters, the city web site and other means. Throughout the project, the consultant team will provide text and graphics in a format suitable for incorporation into Richfield's web site. Task 1 Deliverables ^ Newsletter article information and communications strategy ^ Meeting presentation materials and facilitation Task 1 Staff Roles/Responsibilities ^ Identification of the City's project manager to serve as a consultant point of contact during the project. ^ Preparation, publishing and distribution of the newsletter announcing the project and the initial public open house. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 2: Project Area Inventory The objective of this task is to build the foundation of information needed to undertake the planning study. In Task 2, the HKGi Team will produce maps and supporting information that describe the existing physical environment of the I-494 corridor and the potential issues affecting land use, transportation, development and redevelopment. The inventory will focus on the Project Area as defined by I-494 on the south, the west side of 35W, 77t" Street on the north and Highway 77 to the east. The inventory will also include the adjacent areas on the north for one block to 76t" Street, but at a lesser degree than the project area. 2.1 Conduct Mapping of the project area: this task will include assembly of existing land use, age of structures, ownership patterns, tax values, future land use, development site intensity, surface coverage, existing zoning, non-conforming uses, potential development projects, transit routes, roadway improvements, planned improvements as per a CIP and other pertinent data as deemed reasonable and appropriate. Map data will be assembled in GIS and CAD formats using the City of Richfield base mapping information, Hennepin County parcel data, data sets from MetroGlS and other data as available. 2.2 Create Photo Inventory: a site by site photo inventory will be assembled to provide documentation of existing development characteristics and opportunities. 2.3 Quantify existing development magnitude: This task will include establishing a basis of existing square feet of commercial/industrial space by type of use, housing units by type of unit, land use acreages, floor area ratios, and subsequent densities. The consulting team will use a set of assumptions where existing data is not readily available to estimate square footages, unit counts, parking spaces or other characteristic that can be quantified. This information will be assembled into a GIS database for future City use. 2.4 Review and summarize related planning efforts: This task will include preparations of summaries for key foundation planning documents and initiatives such as: existing Comprehensive Plan directives, Regional Development Framework and System Plans, existing zoning ordinance, Greater Southdale efforts, I-494 planning and design, Metro Transit Sector 5 study, MOA and Bloomington Central Station plans, etc... 2.5 Understand current property owner/developer interests: HKGi staff will conduct interviews with up to 8 key property owner/developer entities in the corridor. The list of interview entities will be developed in collaboration with City Staff. The purpose of the interviews will be to provide the consultant team with a perspective on the market forces shaping the corridor. These interviews will be conducted face to face where possible but may also be completed via phone if necessary. 2.6 Prepare summary document of Project Area Inventory (Task 2): This subtask includes assembling the results of Task 2 into a report document that will be a key resource in enhancing the public's knowledge about the corridor. 2.7 Conduct a workshop involving the HRA, City Council and Planning Commission to review the project area inventory information. This will be the first of four group workshops conducted during the project. 2.8 Conduct Community Open House #1 in order to present the project inventory information and to seek public comment about the study and the project area. The meeting will feature an overview presentation as well as opportunities for general questions and a comment card for submission of written notes. 2.9 Publish summary of Task 2 on the web site and assemble material for an article in the City newsletter if appropriate. HKGi will prepare summary text and graphics for inclusion on the City web site. City Staff will be responsible for updating the- web site and assembly/distribution of the newsletter. Task 2 Deliverables ^ GIS database (ArcView) of existing conditions and digital photo inventory. ^ Meeting agendas and meeting materials for the workshop and open house. ^ Summary documents for web site and newsletter publication. ^ Meeting presentation materials and facilitation. ^ Summary report of existing conditions. Task 2 Staff Roles/Responsibilities ^ Assembly and delivery to the consultant of all pertinent printed and digital background information including but not limited to GIS data, the Richfield Comprehensive Plan, zoning ordinance, assessor's information, building condition surveys, aerial photos, and traffic counts. ^ Assisting HKGi with identifying appropriate contacts for property/business owner interviews as part of Task 2. ^ Preparation, publishing and distribution of the newsletter announcing the project and the initial public open house. ^ All meeting arrangements for the public open house including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 3: I-494 Futures Charrette It is important that this project push the limits of conventional thinking in order to identify and assess a full range of alternative futures for Richfield's portion of the I-494 Corridor. In order to define a full range of alternatives, HKGi will convene a two day Charrette intended to broadly and creatively explore the project area. In order to accomplish this objective, staff from HKGi will be joined by staff from IBI Group. The Futures Charrette will be held in HKGi's "Exploratorium". Day one will start with a briefing on current conditions in the project area and in the City of Richfield as a whole. The consultant team will visit the project area and then stop at City Hall for a staff briefing. Following the morning's orientation, the consultant team will return to HKGi's offices to begin a "brainstorming" process focused on creating a number of possible futures for the area addressing land use and transportation systems. The brainstorming process will extend into the morning of the second day, whereupon, City staff representatives will join the group for a presentation, comments and critique. Following input from staff, HKGi will complete a series of graphics that depict the range of options developed. Because of project time constraints, Task 3 will be completed prior to the initial public open house. The product of Task 3 will be amended as appropriate to reflect public input prior to being advanced for further consideration. 3.1 Consultant project team meeting to review the summary report prepared in Task 2, followed by a site tour hosted by City staff. 3.2 Meet with City staff to review the project area. The review will focus on the history of the area, past City redevelopment actions in the area, current issues and challenges, community vision and direction, and actions/interests of adjacent communities. 3.3 Working in a Charrette format, the consulting team will create a variety of vision and future land use/transportation scenarios for the project area. Land use designations will be accompanied by text and sketches to illustrate key components of each of the concepts that are developed. At this stage, the concepts will be in a rough draft, "bumwad" form. 3.4 Meet with City staff to actively critique the initial land use/transportation scenarios. 3.5 Modify the scenarios consistent with staff input. Prepare finished form concept plan graphics. Task 3 Deliverables ^ Draft land use/transportation scenarios. ^ Finished form land use/transportation scenarios. Task 3 Staff Roles/Responsibilities ^ Meetings with the consulting team as required. ^ Participation in the Charrette at HKGi's offices. Task 4: Futures Panel HKGi and the City will assemble a panel of local experts to provide feedback on the options explored in Task 3 in a 4+ hour futures panel review meeting. The make-up of the panel will be defined with input from City staff; however, it may include individuals like Don Brauer, Jim McComb, Brad Shafer, Bob Engstrom and Hazel Reinhardt. Participants will be selected based on their specific expertise as well as their knowledge of the Twin Cities region and developments that are occurring nationally. Background information about the project area as well as each of the alternatives identified in Task 3 will be presented to the group in a facilitated manner intended to assess the viability of each of the ideas and to identify other ideas that may have not been defined by the consulting team. 4.1 Convene and facilitate the futures panel review meeting. 4.2 Prepare a summary of the futures panel review meeting discussion. Task 4 Deliverables ^ Summary of the futures panel review meeting. ^ Finished form land use/transportation scenarios. Task 4 Staff Roles/Responsibilities ^ Meetings with the consulting team as required. • Assisting HKGi with identifying appropriate futures panel participants. ^ Arrangements for the futures panel meeting including but not limited to securing an appropriate location, meeting invitations, participant refreshments, projection screen and the printing of handouts. Task 5: Futures Alternatives HKGi will utilize information collected in Tasks 2 - 4 to create and refine a series of land use/transportation scenarios for the project area. These scenarios will be adequately described and illustrated so as to be easily understood and interpreted by the general public. The alternatives will be the subject of the second open house meeting. 5.1 Compile a series of future land use/transportation scenarios for the project that depict a wide range of futures for the project area. 5.2 Conduct a workshop involving the HRA, City Council and Planning Commission to review the alternatives and to seek feedback on the ideas represented on each of the scenarios. 5.3 Modify the land use/transportation scenarios based on input received in Task 5.2. 5.4 Conduct Community Open House #2 in order to present the alternative scenarios and to seek public comment about the various ideas and concepts for the project area. The meeting will feature an overview presentation, opportunities for small group facilitated input, .opportunities for general questions and a comment card for submission of written notes. 5.5 Meet with staff to review the outcome of the. Community Open House #2 and set the direction for the preferred land use/transportation alternative. Task 5 Deliverables ^ Land use/transportation scenarios in graphic and written form. ^ Meeting materials for the Workshop referenced in Task 5.2. ^ Summary of Community Open House #2. Task 5 Staff Roles/Responsibilities ^ All meeting .arrangements for Community Open House #2 including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 6: Refine the Plan/Vision Building off of what was learned through Tasks 2 - 5, HKGi will refine the vision and future land use/transportation plan for the I-494 corridor. Considering all of the input, one preferred plan will be developed for subsequent review. The HKGi team will facilitate a combined work session with HRA, City Council and Planning Commission to present the plan and vision. Elements of the vision and plan will be illustrated to demonstrate a range of development typologies and experiences that "fit" with Richfield's vision for the I-494 corridor area. Components of Task 6 include: 6.1 Assemble a vision and land use/transportation plan for the I-494 Corridor. 6.2 Conduct a workshop involving the HRA, City Council and Planning Commission to review the vision and land use/transportation plan for the I-494 Corridor. 6.3 Conduct Community Open House #3 in order to present the vision and land use/transportation plan. The meeting will feature an overview presentation, opportunities for small group facilitated input, opportunities for general questions and a comment card for submission of written notes. 6.4 Refine the vision and land use/transportation plan based on input received in Tasks 6.2 and 6.3. 6.5 Prepare a report that will serve as an addendum to the Comprehensive Plan. This report will include text and graphics that articulate a vision and land use/transportation plan for the I-494 Corridor. Task 6 Deliverables ^ Vision and Land Use/Transportation Plan. ^ Meeting materials for the Workshop referenced in Task 6.2. ^ Summary of Community Open House #3. Task 6 Staff Roles/Responsibilities ^ All meeting arrangements for Community Open House #3 including but not limited to securing an appropriate location, meeting notices, participant refreshments, microphone system, projection screen and the printing of handouts. ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 7: Update Regulatory Structure and Tools Richfield's regulatory tools and ordinances will need to be modified in order to be consistent with the vision and land use/transportation plan. At this point, it is difficult to predict the extent of those changes; however, we can assume the need to investigate alternative techniques to regulate land uses and development along the corridor. During the course of Tasks 5 and 6, HKGi will investigate alternative models and methods of accomplishing emerging land use and transportation objectives. The following subtasks are intended to provide a general framework for an approach to amending Richfield's regulatory tools: 7.1 Identify general types of zoning text changes necessary within the project area to bring existing zoning and development standards into alignment with the vision and land use/transportation plan (including the Comprehensive Plan). 7.2 Analyze existing development patterns and determine where mapping modifications to existing base districts are necessary. 7.3 Research, analyze and summarize regulatory approaches used in other cities, including findings, adopted zoning changes and implementation processes. For this Task, HKGi will tap into national planning and development research institutes at APA and ULI. HKGi will also draw on the international experiences of IBI Group for this task. 7.4 Explore alternative solutions/strategies and propose new regulatory language as well as appropriate modifications to applicable existing zoning district text. 7.5 Assemble a final report that documents the study process and findings and clearly articulates the recommended changes to the zoning text and maps. 7.6 Conduct a workshop involving the HRA, City Council and Planning Commission to review the regulatory changes. Make revisions as appropriate. Task 7 Deliverables ^ Summary of existing zoning districts, purpose statements, uses, density/intensity standards and bulk standards. ^ Summary of research findings. ^ Additions and modifications to existing zoning ordinance in a "red-line" and "strike-out" format. ^ Zoning and regulatory tools summary report. Task 7 Staff Roles/Responsibilities ^ Posting information on the City's web site. ^ Meetings with the consulting team as required. Task 8: Seek Approvals Upon completion of Task 7, a final set of meetings will be conducted to formally adopt the vision, land use plan and regulatory tools. Task 8 includes the following subtasks: 8.1 Present information to the Planning Commission as the kick-off for the public review and approval process. 8.2 Make ordinance modifications as appropriate based on input received in Task 8.1. 8.3 Assist staff with preparations for the final City Council meeting(s) to adopt the vision and land use/transportation plan as an addendum to the Comprehensive Plan and to approve the regulatory tools. 8.4 Prepare final summary documents for the City Web site and a final newsletter. 8.5 Prepare final documents: One final copy of the key deliverables from each task will be assembled into a bound report and all files will be assembled onto a CD for the project. Task 8 Deliverables ^ Meeting presentation materials. ^ Final documents in hard copy (1 bound copy) and electronic form (1 CD) ^ Summary of research findings. Task 8 Staff Roles/Responsibilities ^ Posting information on the City's web site. ^ Duplication of materials for Planning Commission and City Council meetings ^ Meetings with the consulting team as required. Project Fees Based on the Scope of Work contained in this proposal, the total fee for the project is $88,500.00. An estimate of the breakdown of this fee is as follows: Phase I -Planning and Visioning (Tasks 1 though 6) $ 57,500 Phase II -Regulatory Tools (Task 7) 20 000 Task 8 Approval Process and Final Plan Production 6,800 Project Expenses Total Project Costs 4,200 $ 88,500 EXHIBIT B AFFIRMATIVE ACTION REQUIREMENTS On January 1, 1988, the Richfield City Council approved an affirmative action program which requires the City "to provide equality of opportunity in employment to all persons and to prohibit discrimination. because of race, color, religion, national origin, place of residents, political affiliation, disability, marital status, status with regard to public assistance, sex, or age in all aspects of the City's personnel policies, programs, and practices". The- program further requires that the City support the various relationships with contractors, subcontracts and vendors. Therefore, requirements have been adopted for contracts as follows: a. The contractor shall submit a signed statement (Exhibit C) signifying that they are in compliance with the standards of equal employment and anti-discrimination as cited in the Civil. Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. b. In accordance with the City of Richfield's Affirmative Action policy, no person shall, on the ground of race, creed, color, sex, age, disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity for which the parties received, or will receive financial assistance under the provisions of any and all applicable federal and state laws against discrimination. The contractor will furnish all information and reports if required by the City of Richfield or by Executive Order No. 11246 and Revised Order No. 4, and by the rules and regulations and orders of the Secretary of Labor or the State of Minnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. c. 1971 Minnesota Statutes 181.59 is made a part of this contract. See Exhibit D. EXHIBIT C STATEMENT OF COMPLIANCE The undersigned, in his/her capacity as agent for HKGi, hereby states that HKGi is in compliance with the standards of equal employment and anti-discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. Dated: gy. Its: EXHIBIT D 181.59 DISCRIMINATION ON ACCOUNT OF RACE, CREED, OR COLOR PROHIBITED IN CONTRACT. Every contract for or on behalf of the State of Minnesota, orany-county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to pertorm the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. History: 1941 c 238; 1973 c 123 art 5 s 7; 1984 c 609 s 11 AGENDA ITEM # 4 REPORT # 32 ~I STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING AUGUST 15, 2005 REPORT PREPARED BY: KATIA MEDVETSKI, REDEVELOPMENT SPECIALIST REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW REVIEWED BY EXECUTIVE NAME, TITLE BRUCE PALMBORG, COMMUNITY DEVELOPMENT DIRECTOR NAME, TITLE Cl ITEM FOR HRA CONSIDERATION: Consideration of a presentation of the Richfield Housing and Redevelopment Authority Annual Tax Increment District Status U date. I. RECOMMENDED ACTION: By Motion: Accept the attached Richfield Housing and Redevelopment Authority Annual Tax Increment District Status Update. ~ II. BACKGROUND The Richfield Housing and Redevelopment Authority's (HRA) Annual Tax Increment District Status Update (Report) is attached and shows again that the HRA is able to meet all of its Pay-As-You-Go Note and General Obligation Tax Increment Bond obligations. As a reminder, the Report presents summary text at the beginning of the Report and composite, tax increment district cashflows after the summary. Separate cashflows are provided for the Housing Fund and administration fee at the end of the Report. Below are updated highlights of the Report. Only new information is reviewed in the summary. For additional information, please refer to the Report. 081505_TifStatReport Interstate-Lyndale-Nicollet (ILN) Tax Increment Financinq District • The 2004 deficit pooling tax increment plan modification undertaken by the HRA is now in place and allows increment from the Interchange and Richfield Rediscovered Pre-1999 districts to be pooled to the ILN if funds are needed for debt service on the bonds. The needs determination is made annually when all property tax data is available and cashflows are recalculated. • Last year's estimates showed that the ILN would need deficit pooling assistance in the year 2007. However, this year's projections show that the assistance may be needed in 2008. Interchange Tax Increment Financinq District • In 2004, Galyan's Trading Company became a wholly owned subsidiary of Dick's Sporting Goods. The site is now a Dick's Sporting Goods store. • Tax increment continues to be paid to Galyans as per the terms of the original Pay-As-You-Go Note. • The Interchange Tax Increment District is now able to assist the ILN with bond debt service as a result of the 2004 deficit pooling tax increment plan modification. Urban Village Tax Increment Financinq District • In 2005, M&I Bank sold Wood Lake Centre to Wood Lake -VEF IV LLC. The Buyer is part of VEF Advisors, LLC, a privately held real estate investment and management company from Atlanta, Georgia, whose focus is to acquire and manage real estate assets for institutional and private investors in major markets in the nation. • In the sale transaction, M&I Bank became the new Note Holder to the tax exempt Note A, previously held by Wells Fargo. Wood Lake -VEF IV LLC became the new Note Holder of the taxable Note B, previously held by M&I Bank. Interchange West/Lyndale Gateway Tax Increment Financinq District • Within the Lyndale Gateway portion of this district, Richfield Senior Housing, Inc. paid off its $338,251.76 loan with the HRA. The loan was originally made in 2002 to cover an unanticipated condemnation award for an acquisition property in this project. • Also within Lyndale Gateway, in February 2005 the final tax increment payment was made to Minnstar Builders, Inc. (also known as Ron Clark), developer of Casteel Place Townhomes. All further increment collected from this project will assist the Kensington Park redevelopment project in the Lyndale Gateway West Tax Increment District. • The first full increment collection for Interchange West (Best Buy) occurred in 2004. Richfield Rediscovered Tax Increment Financinq Districts __ The Richfield Rediscovered Pre-1999 Tax .Increment Districts are now able to assist the ILN with bond debt service as a result of the 2004 deficit pooling tax increment plan modification. Total Housing Fund • The Housing Fund currently receives increment from three tax increment districts. For the 2005-2006 HRA budget year, the increment will be used to fund New Home, Transformation Loans, and Kids @ Home programs, and assist with debt service on the Richfield Rediscovered 1999 bonds. L III. BASIS OF RECOMMENDATION A. POLICY • The annual Report is provided to the HRA to summarize tax increment district financial activity and comment on the status of the HRA's ability to meet its tax increment obligations. B. CRITICAL ISSUES • The Report indicates that the HRA is able to meet all of its current and future tax increment obligations. C. FINANCIAL • See detailed Report. D. LEGAL • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Reject the conclusions made in the Report. V. ATTACHMENTS • Annual Tax Increment District Status Update VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Sid Inman, Ehlers & Associates, Inc. RICHFIELD HRA TAX INCREMENT DISTRICT STATUS UPDATE Dated: August 2005 FREERS & ASSOCIATES INC Prepared by Ehlers/Publicorp, Inc n:\minnsota\richfield\tif status reports\status report 2005\upda2005-8-8-2005.doc OVERALL DISTRICT UPDATE 1. CONCLUSION The HRA will be able to meet all of its tax increment obligations. 2. RICHFIELD REDEVELOPMENT PROJECT AREA Within the Richfield Redevelopment Project area, there currently exist the following tax increment districts: 1) Interchange-Lyndale-Nicollet (ILN); 2) Interchange; 3) Gramercy; 4) Urban Village; 5) Interchange West/Lyndale Gateway; 6) Richfield Rediscovered (pre-1999); 7) Richfield Rediscovered (Post-1999); 8) City Bella; and 9) Lyndale Gateway West. The Richfield Housing and Redevelopment Authority (HRA) has two types of obligations associated with these districts. The first type of obligation is the Pay As You Go Revenue Note. All of these Notes pledge to the Note Holder a certain percentage of the available tax increment from the specific district. Having less tax increment results in lower Pay As You Go payments. Current projections show that the HRA will be able to meet all of its Pay As You Go Revenue Note obligations. The second type of obligation that the HRA has is Tax Increment Bonds. Currently, there are bonds outstanding in the ILN, Richfield Rediscovered Post-1999, and Interchange West (Best Buy) districts. Property tax law changes in 2002 (with the last phase-in in 2004), resulted in much lower increment receipts than in the past. These changes prompted the HRA to start reserving cash to cover bond debt service. Also, the law provided the ability for the HRA to share tax increment (deficit pooling) from all tax increment districts to help pay General Obligation Tax Increment Bond obligations. In 2004, the HRA undertook modifications to certain tax increment district plans to address shortfalls in the ILN district increment. By using deficit pooling, projections show that the HRA will be able to meet all of its General Obligation Tax Increment Bond obligations. 3. ASSUMPTIONS All projections are based on the most conservative assumptions. The calculations do not include any interest on invested cash or inflation on property market values with a few exceptions. The exceptions to the assumptions are: Interchange West uses a 1.725% market value inflation and Urban Village uses a 2.0% market value inflation. Although Lyndale Gateway (Richfield Senior Housing) used a 3% market value inflation assumption at time of closing, a 0% market value inflation rate is being used in order to be conservative. Richfield HRA Tax Increment District Status Update Page 1 LYNDALE-HUB-NICOLLET (LHN) DISTRICT UPDATE 1. The LHN District was closed as of 12/31/2002. Richfield HRA Tax Increment District Status Update Page 2 INTERSTATE-LYNDALE-NICOLLET (ILN) DISTRICT UPDATE 1. The ILN District has the following obligations: Pay As You Go Notes for the Shops at Lyndale, Phase I and Phase II and Meridian Crossings, Phase I and Phase II; General Obligation Tax Increment Bonds of 1996, refunded in 2002, (formerly the pooled bonds of the LHN and ILN); and Candlewood General Obligation Bonds of 2000 which utilizes the Candlewood Hotel increment to assist the Lyndale Gateway West district (Kensington Park). 2. The ILN District has a cash balance of $1,276,420. The cash balance will be used to pay the ILN bonds. Also, the 2004 deficit pooling tax increment plan modification undertaken by the HRA will now allow increment from the Interchange and Richfield Rediscovered pre-1999 districts to be pooled to the ILN if needed for debt service on the bonds. Richfield HRA Tax Increment District Status Update Page 3 CEDAR AVENUE BUSINESS AREA (CABA) DISTRICT UPDATE CABA was an economic development district that ended in 1996. No more increment will be received from this District. 2. All accounting transactions to close out the District were completed by December 31, 2000. Richfield HRA Tax Increment District Status Update Page 4 PENN AVENUE AND SIXTY-SIXTH STREET (PASSS) DISTRICT UPDATE 1. The PASSS TIF District was established in 1989. 2. The PASSS TIF District was terminated in 1996 due to a lack of feasible redevelopment opportunities. Richfield HRA Tax Increment District Status Update Page 5 INTERCHANGE DISTRICT UPDATE The Interchange District is comprised of the Dick's Sporting Goods store. In 2004, Galyan's Trading Company became a wholly owned subsidiary of Dick's Sporting Goods. 2. Tax increment continues to be paid to Galyans as per the terms of the original Pay As You Go Note. The 2004 deficit pooling tax increment plan modification undertaken by the HRA now allows increment from the Interchange (and Richfield Rediscovered Pre-1999) district to be pooled to the ILN if needed for debt service on the bonds. 3. The Interchange District has a cash balance of $141,620. 4. The HRA will be able to meet its Pay As You Go Revenue Note obligation. Richfield HRA Tax Increment District Status Update Page 6 PRE-1999 RICHFIELD REDISCOVERED DISTRICTS UPDATE 1. Funds in the amount of $762,550 were advanced to the Richfield Rediscovered Program in 1990 from the City and HRA to establish abuy/sell program for the construction of new, contemporary, single-family housing. All advances have been satisfied. 2. At the end of 1999, the City sold temporary tax increment bonds to fund the new Richfield Rediscovered Projects beginning with the year 2000. These bonds were refunded in 2002 to achieve a lower interest rate and, therefore, use less tax increment. 3. Fifteen percent (15%) of the annual tax increment from the Pre-1999 Districts will be used to pay debt service on those bonds. 4. The 2004 deficit pooling tax increment plan modification undertaken by the HRA now allows increment from the Richfield Rediscovered Pre-1999 (and Interchange) District to be pooled to the ILN if needed for debt service on the bonds. Richfield HRA Tax Increment District Status Update Page 7 POST-1999 RICHFIELD REDISCOVERED DISTRICTS UPDATE 1. In November of 1999, the City sold General Obligation Tax Increment Bonds to fund the new Richfield Rediscovered Projects. These bonds were refunded in 2002 to achieve a lower interest rate and, therefore, use less tax increment. 2. The following revenue sources pay debt on the 1999 bonds: ^ Annual tax increment from the Post-1999 Richfield Rediscovered Districts; ^ 15 percent of the annual tax increment from the Pre-1999 Richfield Rediscovered Districts; ^ Land sales proceeds; and ^ Housing Fund for the balance of the needed debt service payment. Richfield HRA Tax Increment District Status Update Page 8 HOUSING FUND The Housing Fund is a revenue source comprised of tax increment from the Gramercy, Urban Village Interchange West/Lyndale Gateway (Best Buy) and City Bella TIF Districts. The purpose of the Housing Fund is to fund a variety of housing needs for the community, including but not limited to, new construction ofsingle-family homes, town homes, single-family home renovation and rehabilitation, and apartment rehabilitation. 2. Currently, the Housing Fund is used to fund the New Home (deferred loan) and Transformation Housing programs, Kids at Home program, and pay debt service on the Richfield Rediscovered Post-1999 bond. Richfield HRA Tax Increment District Status Update Page 9 URBAN VILLAGE DISTRICT UPDATE 1. The Urban Village district is a mixed-use redevelopment project that began generating tax increment in 2000. 2. Tax increments are pledged to the project to assist with property acquisition and excess site development costs. Fifteen percent (15%) of the annual tax increment from Urban Village is contributed to the Housing Fund. Richfield HRA Tax Increment District Status Update Page 10 GRAMERCY DISTRICT UPDATE* The Gramercy Park Senior Housing Cooperative project began generating full taxes in 2002. 2. Tax increments are pledged to the project to assist with acquisition of property. 3. Fifteen percent (15%) of the annual tax increment from the Gramercy District will be used to fund the Housing Fund. * Gramercy District now only encompasses the Gramercy Park Senior Housing Cooperative and VFW club. In 2002, a portion of the Gramercy site area was eliminated and incorporated into the City Bella Project. Richfield HRA Tax Increment District Status Update Page 11 CITY BELLA DISTRICT UPDATEx 1. The City Bella project is a housing project with a retail component. 2. Tax increments are pledged to the project to assist with acquisition of property and site improvements. Beginning in 2006, fifteen percent (15%) of the annual tax increment from the City Bella District will be used to fund the Housing Fund. 4. The City Bella Project has a $450,000 loan from the development account to pay for land owned by the HRA. This loan will be paid by using the 15% Housing Fund. *In 2002, a portion of the Gramercy District was eliminated and incorporated into the City Bella Project. Richfield HRA Tax Increment District Status Update Page 12 INTERCHANGE WEST/LYNDALE GATEWAY DISTRICT UPDATEX LYNDALE GATEWAY The Lyndale Gateway component of the Interchange West/Lyndale Gateway District is comprised of the Richfield Senior Housing project (Main Street Village) and Minnstar Builders, Inc. project (Casteel Place Townhouses.) 2. The Lyndale Gateway component of the district began generating tax increment in 2000 and has two Pay As You Go Notes. Tax increments are pledged to assist with site assembly costs. In 2002, the HRA loaned Richfield Senior Housing, Inc. $338,251.76 to assist with an unexpected condemnation award in acquiring a portion of the redevelopment property. The loan was paid off by the developer in December, 2004. 4. ~ For the Minnstar Builders project, Casteel Place Townhomes, the Contract for Private Redevelopment included a "look back" provision that required review of the developer's costs. To the extent that certain costs would go up or down under the estimate, the associated Pay As You Go Note would be reduced by a like amount. The "look back" provision analysis was completed in 2002 which called for a reduction in the Pay As You Go Revenue Note from $100,000 to $19,985.23. The cost savings of this tax increment was then used as additional gap funding for the Cornerstone/Kensington Park redevelopment project in the Lyndale Gateway West District. 5. The last increment payment to Minnstar Builders was February 1, 2005. INTERCHANGE WEST The Interchange West component of the Interchange West/Lyndale Gateway District is comprised of the Best Buy Corporate Headquarters project. 2. The Best Buy project began generating full tax increment in 2004. 3. Tax increments are pledged to the Best Buy project to assist with site assembly activities. 4. A set dollar amount of funds from the Interchange West portion of the District will be used to fund the Housing Fund and administrative costs. * Part of Lyndale Gateway District was eliminated in 2002 and incorporated into the new Lyndale Gateway West TIF District for the Cornerstone/Kensington Park Project. Richfield HRA Tax Increment District Status Update Page 13 LYNDALE GATEWAY WEST DISTRICT UPDATEx 1. The Lyndale Gateway West District is comprised of the Cornerstone mixed-use redevelopment project. 2. The Lyndale Gateway West District is estimated to begin generating full tax increment in 2006. Tax increments are pledged to the project to assist with site assembly activities. 4. The District will have two general obligation bonds totaling $6,000,000.. $3,000,000 of the bonds will be paid back with tax increment generated by the project and $3,000,000 will be paid back by town home sales. 5. The District will have a $1,100,000 loan from the ILN District. $600,000 of the loan will be paid back from tax increment. The developer will pay $500,000 of the loan back. The interest on the total $1,100,000 will be paid back from tax increment. 6. Tax increment from the Minnstar Builders townhouse project in the Lyndale Gateway District is being used to pay obligations related to the Cornerstone project Note: The cashflow for the Kensington Park project is not included in this report. It will be included in the next year's Annual TIF Status Report. * Part of the Lyndale Gateway District was eliminated in 2002 and incorporated into the new Lyndale Gateway West TIF District for the Cornerstone Project. Richfield HRA Tax Increment District Status Update Page 14 8/712005 CITY OF RICHFIELD - 2004 1 STATUS REPORT 'MENT :i E MT YEAR Gross Tax Increment Pooling Tax Increment ILN IAJC INGKtMtN 1 U1~ I KIG I PKVJEGTIONS (GOUOty C.S.M. C.S.M. TOLD Administration Phase I Phase II Phase I 10.00% PAYG PAYG PAYG PrOjeCt # 7257) TOLD Phase II PAYG Candle Wood Existing Bond Bond Payments 2000 1996/2002 Net Tax Increment End Of Year BALANCE 1,276,420 0 1,276,420 2/1 2005 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (154,256) (278,359) 8/1 2005 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (26,288) (40,539) 882,649 211 2006 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (156,288) (290,539) 8/1 2006 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (23,168) (36,789) 481,537 2/1 2007 544,508 0 (54;451) (94,992) (87,646) (125,675) (728,909) (158,168) (296,789) 8/1 2007 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (19,894) (32,369) 79,989 2/1 2008 544,508 0 (54,451) (94,992) (87,646) (125,675) (128,909) (164,894) (307,369) 8/1 2008 544,508 141,620 0 (94,992) (87,646) (125,675) (128,909) (16,341) (27,281) (134,155) 2/1 2009 544,508 182,000 0 (94,992) (87,646) (125,675) (128,909) (166,341) (312,281) 8/1 2009 544,508 0 0 (94,992) (87,646) (125,675) (128,909) (12,629) (21,439) (250,273) 2/1 2010 544,508 0 0 (94,992) (87,646) (125,675) (128,909) (172,629) (321,439) 811 2010 544,508 0 0 (94,992) (87,646) (125,675) (128,909) (8,629) (14,839) (553,236) 2/1 2011 544,508 0 0 (94,992) (87,646) (125,675) (128,909) (173,629) (329,839) 8/1 2011 544,508 0 0 (94,992) 0 (125,675) (128,909) (4,463) (7,673) (766,621) 2/1 2012 544,508 0 0 (94,992) 0 (125,675) (128,909) (179,463) (337,673) 8/1 2012 544,508 0 0 0 0 0 0 0 0 (544,316) 211 2013 544,508 0 0 0 0 0 0 0 0 192 No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 2 STATUS REPORT - vas m~a wum rw ee~ ~ iu ~ .YMENT Galyans Pooling Net Tax DATE Gross Tax Administration Tax Increment MT YEAR Increment 10.00% PAYG Increment End Of Year BALAN CE 141,620 0 0 141,620 2/1 2005 84,136 (8,414) (75,722) 0 141,620 8/1 2005 84,136 (8,414) (75,722) 0 141,620 2/1 2006 84,136 (8,414) (75,722) 0 141,620 8/1 2006 84,136 (8,414) (75,722) 0 141,620 2/1 2007 84;136 (8,414) (75,722) 0 141,620 8/1 2007 84,136 (8,414) (75,722) 0 141,620 2/1 2008 84,136 (8,414) (75,722) 0 141,620 8/1 2008 84,136 (8,414) (75,722) (141,620) 0 211 2009 84,136 (8,414) - (75,722) 0 0 811 2009 84,136 (8,414) (75,722) 0 0 Z1 2010 84,136 (8,414) (75,722) 0 0 8/1 2010 84,136 (8,414) (75,722) 0 0 2/1 2011 84,136 (8,414) (75,722) 0 0 8/1 2011 84,136 (8,414) (75,722) 0 0 2/1 2012 84,136 (8,414) (75,722) 0 0 8/1 2012 84,136 (8,414) (75,722) 0 0 2!1 2013 84,136 (8,414) (75,722) 0 0 8/1 2013 84,136 (8,414) (75,722) 0 0 2/1 2014 84,136 (8,414) (75,722) 0 0 8/1 2014 84,136 (8,414) (75,722) 0 0 Z/1 2015 84,136 (8,414) (75,722) 0 0 8/1 2015 84,136 (8,414) (75,722) 0 0 2/1 2016 84,136 (8,414) (75,722) 0 0 8/1 2016 84,136 (8,414) (75,722) 0 0 2/1 2017 84,136 (8,414) (75,722) 0 0 8/1 2017 84,136 (8,414) (75,722) 0 0 2/1 2018 84,136 (8,414) (75,722) 0 0 8/1 2018 84,136 (8,414) (75,722) 0 0 2/1 2019 84,136 8,414 75,722 0 0 - 2,439,944 243,994 2,195,950 141,620 0 ASSUMPTIONS No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 STATUS REPORT RICHFIELD REDISCOVERED -Pre -1999 lMENT Post 1999 Pooling Net Tax )ATE Gross Tax Administration RR Bond Tax Increment MT YEAR Increment 10.00% 15.00% Increment End Of Year 3ALAN CE 0 0 0 0 263,097 211 2005 59,468 (5,947) (8,920) 0 44,601 8/1 2005 59,468 (5,947) (8,920) 0 44,601 2l1 2006 59,468 (5,947) (8,920) 0 44,601 8/1 2006 59,468 (5,947) (8,920) 0 44,601 2/1 2007 59,468 (5,947) (8,920) 0 44,601 8/1 2007 59,468 (5,947) (8,920) 0 44,601 2/1 2008 59,468 (5,947) (8,920) 0 44,601 8/1 2008 59,468 (5,947) (8,920) 0 44,601 2/1 2009 59,468 (5,947) (8,920) (182,000) (137,399) 8/1 2009 59,468 (5,947) (8,920) 0 44,601 2/1 2010 59,468 (5,947) (8,920) 0 44,601 8/1 2010 .59,468 (5,947) (8,920) 0 44,601 2/1 2011 59,468 (5,947) (8,920) 0 44,601 8/1 2011 59,468 (5,947) (8,920) 0 44,601 2/1 2012 59,468 (5,947) (8,920) 0 44,601 8/1 2012 59,468 (5,947) (8,920) 0 44,601 2/1 2013 59,468 (5,947) (8,920) 0 44,601 8/1 2013 59,468- (5,947) (8,920) 0 44,601 2/1 2014 59,468 (5,947) (8,920) 0 44,601 8/1 2014 59,468 (5,947) (8,920) 0 44,601 2/1 2015 59,468 (5,947) (8,920) 0 44,601 811 2015 59,468 (5,947) (8,920) 0 44,601 2/1 2016 59,468 (5,947) (8,920) 0 44,601 8/1 2016 59,468 (5,947) (8,920) 0 44,601 2/1 2017 59,468 (5,947) (8,920) 0 44,601 8/1 2017 59,468 (5,947) (8,920) 0 44,601 2/1 2018 59,468 (5,947) (8,920) 0 44,601 8/1 2018 59,468 (5,947) (8,920) 0 44,601 2/1 2019 59,468 (5,947) (8,920) 0 44,601 g/1 2019 59,468 (5,947) (8,920) 0 44,601 1 2020 59,468 (5,947) (8,920) 0 44,601 a!1 2020 59,468 (5,947) (8,920) 0 44,601 2/1 2021 59,468 (5,947) (8,920) 0 44,601 8/1 2021 59,468 (5,947) (8,920) 0 44,601 2/1 2022 59,468 (5,947) (8,920) 0 44,601 8/1 2022 59,468 (5,947) (8,920) 0 44,601 2/1 2023 59,468 (5,947) (8,920) 0 44,601 8/1 2023 59,468 (5,947) (8,920) 0 44,601 2/1 2024 59,468 (5,947) (8,920) 0 44,601 8/1 2024 59,468 (5,947) (8,920) 0 44,601 2/1 2025 59,468 (5,947) (8,920) 0 44,601 811 2025 59,468 (5,947) (8,920) 0 44,601 Np Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05--WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 STATUS REPORT RICHFIELD REDISCOVERED -Post-1999 4 MENT vATE Gross Tax Administration From Pre 1999 Debt Housing Net Tax Increment MT YEAR Increment 10.00% RR Pa ment Pool End Of Year BALANCE 0 2/1 2005 18,490 (1,849) 8,920 (70,858) 45,296 6,536 0 8/1 2005 18,490 (1,849) 8,920 (20,108) 0 5 454 2/1 2006 18,490 (1,849) 8,920 (70,108) 39,093 , (5 454) 8/1 2006 18,490 (1,849) 8,920 (19,233) 0 , 6 329 2/1 2007 18,490 (1,849) 8,920 (74,233) 42,343 , (6 329) 8/1 2007 18,490 (1,849) 8,920 (18,270) 0 , 7 291 2/1 2008 18,490 (1,849) 8,920 (78,270) 45,418 , (7 291) 8/1 2008 18,490 (1,849) 8,920 (17,070) 0 , 8 491 211 2009 18,490 (1,849) 8,920 (77,070) 43,018 , (8 491) 8/1 2009 18,490 (1,849) 8,920 (15,810) 0 , 9 751 2!1 2010 18,490 (1,849) 8,920 (80,810) 45,498 , (9 751) 8/1 2010 18,490 (1,849) .8,920 (14,348) 0 , 11 214 211 2011 18,490 (1,849) 8,920 (84,348) 47,573 , (11 214) 8/1 2011 18,490 (1,849) 8,920 (12,685) 0 , 12,876 2/1 2012 18,490 (1,849) 8,920 (87,685) 49,248 (12 876) 8/1 2012 18,490 (1,849) 8,920 (10,810) 0 , 14 751 2/1 2013 18,490 (1,849) 8,920 (85,810) 30,746 , (29 502) 8/1 2013 18,490 (1,849) 8,920 (8,935) 42,379 , 59 005 2/1 2014 18,490 (1,849) 8,920 (88,935) (54,636) , (118 010) 8/1 2014 18,490 (1,849) 8,920 (6,935) 217,393 , 236 019 2/1 2015 18,490 (1,849) 8,920 (91,935) 0 , (66 374) 8/1 2015 18,490 (1,849) 8,920 (4,810) 111,996 , 132 748 2/1 2016 18,490 (1,849) 8,920 (94,810) 0 , (69 249) 8/1 2016 18,490 (1,849) 8,920 (2,470) 115,406 , 138 498 2/1 2017 18,490 (1,849) 8,920 (97,470) 0 , (71 909) 8/1 2017 18,490 (1,849) 8,920 0 118,256 , 143 818 2/1 2018 18,490 (1,849) 8,920 0 0 25 561 8/1 2018 18,490 (1,849) 8,920 0 0 , 25 561 2/1 2019 18,490 (1,849) 8,920 0 0 , 25 561 8/1 2019 18,490 (1,849) 8,920 0 0 , '1 2020 18,490 (1,849) 8,920 0 0 25,561 1 2020 18,490 (1,849) 8,920 0 0 25,561 2/1 2021. 18,490 (1,849) 8,920 0 0 25,561 8/1 2021 18,490 (1,849) 8,920 0 0 25,561 2/1 2022 18,490 (1,849) 8 920 0 0 25,561 8/1 2022 18,490 (1,849) , 8 920 0 0 25,561 2/1 2023 18,490 1,849 , 8 920 0 0 25,561 cow yen ..... ..... , .. _'_'_" __- _- _ 25 561 No InteresC Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH smzoos Gross Tax Administration MT LAGE TAX INCREME Housing Local Fund March CITY OF RICHFIELD - 2004 STATUS REPORT Counter Protect # 7280 Payment Payment A B PAYE PAYG Increment End CN YPar 2/1 2005 227,693 (22,769) (34,154) 11,385 (106,591) (75,564) I 8/1 2005 227,693 (22,769) (34,154) 11,385 (107,321) (74,834) 2/1 2006 234,106 (23,411) (35,116) 11,705 (105,995) (81,290) 8/1 2006 234,106 (23,411) (35,116) 11,705 (104,669) (82,616) 2/1 2007 240,646 (24,065) (36,097) 12,032 (103,343) (89,174) 8/1 2007 .240,646 (24,065) (36,097) 12,032 (102,017) (90,500) Z/1 2008 247,318 (24,732) (37,098) 12,366 (100,691) (97,163) 8/1 2008 247,318 (24,732) (37,098) 12,366 (99,365) (98,489) 2/1 2009 254,123 (25,412) (38,118) 12,706 (100,039) (103,259) 8/1 2009 254,123 (25,412) (38,118) 12,706 (98,657) (104,641) 2/1 2010 261,064 (26,106) (39,160) 13,053 (97,275) (111,576) 811 2010 261,064 (26,106) (39,160) 13,053 (95,893) (112,958) 2/1 2011 268,144 (26,814) (40,222) 13,407 (94,511) (120,004) 8/1 2011 268,144 (26,814) (40,222) 13,407 (93,129) (121,386) 2/1 2012 275,365 (27,536) (41,305) 13,768 (91,747) (128,545) 8/1 2012 275,365 (27,536) ~ (41,305) 13,768 (92,365) (127,927) 2/1 2013 .282,731 (28,273) (42,410) 14,137 (90,927) (135,258) 8/1 2013 282,731 (28,273) (42,410) 14,137 (89,489) (136,695) 2/1 2014 290,244 (29,024) (43,537) 14,512 (88,051) (144,144) 8/1 2014 290,244 (29,024) (43,537) 14,512 (86,613) (145,582) 211 2015 297,907 (29,791) (44,686) 14,895 (85,175) (153,151) 8/1 2015 297,907 (29,791) (44,686) 14,895 (83,737) (154,589) 2/1 2016 305,724 (30,572) (45,859) 15,286 (84,299) (160,280) 8/1 2016 305,724 (30,572) (45,859) 15,286 (82,805) (161,774) 211 2017 313,697 (31,370) (47,055) 15,685 (81,311) (169,646) 8/1 2017 313,697. (31,370) (47,055) 15,685 (79,817) (171,140) 2/1 2018 321,830 (32,183) (48,274) 16,091 (78,323) (179,140) 8/1 2018 321,830 (32,183) (48,274) 16,091 (76,830) (180,634) 211 2019 330,125 (33,012) (49,519) 16,506 (75,336) (188,764) !t/1 2019 330,125 (33,012) (49,519) 16,506 (75,842) (188,258) 1 2020 338,586 (33,859) (50,788) 16,929 (74,292) (196,577) _i1 2020 338,586 (33,859) (50,788) 16,929 (72,742) (198,127) 2/1 2021 347,216 (34,722) (52,082) 17,361 (71,192) (206,581) 8/1 2021 347,216 (34,722) (52,082) 17,361 (69,642) (208,131) 2/1 2022 356,019 (35,602)' (53,403) 17,801 (68,092) (216,723) 811 2022 356,019 (35,602) (53,403) 17,801 (66,542) (218,273) 2/1 2023 364,998 (36,500) (54,750) 18,250 (66,992) (225,006) 8/1 2023 364,998 (36,500) (54,750) 18,250 (65,386) (226,612) 2/1 2024 374,156 (37,416) (56,123) 18,708 (63,780) (235,545) 8/1 2024 374,156 (37,416) (56,123) 18,708 (62,174) (237,151) 2/1 2025 383,498 (38,350) (57,525) 19,175 (60,568) (246,230) 8/1 2025 383,498 (38,350) (57,5251 19.175 (58.9611 l9a7 7aa1 No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/712005 CITY OF RICHFIELD - 2004 STATUS REPORT GRAMERCY PARK TAX INCREMENT -County Project # 1257 :'MENT Housing Payment Net Tax DATE Gross Tax Administration Fund A Increment MT YEAR Increment 10.00% 15.00% PAYG End Of Year BALANCE , 0 2/1 2005 153,092. (15,309) (22,964) (114,819) 0 0 8/1 2005 153,092 (15,309) (22,964) (114,819) 0 2/1 2006 153,092 (15,309) (22,964) (114,819) 0 8/1 2006 153,092 (15,309) (22,964) (114,819) 0 2/1 2007 153,092 (15,309) (22,964) (114,819) 0 8/1 2007 153,092 (15,309) (22,964) (114,819) 0 2/1 2008 153,092 (15,309) (22,964) (114,819) 0 8/1 2008 153,092 (15,309) (22,964) (114,819) 0 Z/1 2009 153,092 (15,309) (22,964) (114,819) 0 8/1 2009 153,092 (15,309)- (22,964) (114,819) 0 2/1 2010 153,092 (15,309) (22,964) (114,819) 0 8/1 2010 153,092 (15,309) (22,964) (114,819) 0 2/1 2011 153,092 (15,309) (22,964) (114,819) 0 8/1 2011 153,092 (15,309) (22,964) (114,819) 0 2/1 2012 153,092 (15,309) (22,964) (114,819) 0 8/1 2012 153,092 (15,309) (22,964) (114,819) 0 2/1 2013 153,092 (15,309) (22,964) (114,819) 0 811 2013 153,092 (15,309) (22,964) (114,819) 0 2/1 2014 153,092 (15,309) (22;964) (114,819) 0 8/1 2014 153,092 (15,309) (22,964) (114,819) 0 2/1 2015 153,092 (15,309) (22,964) (114,819) 0 8/1 2015 153,092 (15,309) (22,964) (114,819) 0 2/1 2016 153,092 (15,309) (22,964) (114,819) 0 8/1 2016 153,092 (15,309) (22,964) (114,819) 0 2/1 2017 153,092 (15,309) (22,964) (1.14,819) 0 8/1 2017 153,092 (15,309) (22,964) (114,819) 0 2/1 2018. 153,092 (15,309) (22,964) (114,819) 0 8/1 2018 153,092 (15,309) (22,964) (114,819) 0 2/1 2019 153,092 (15,309) (22,964) (114,819) 0 9/1 2019 153,092 (15,309) (22,964) (8,424) 106 395 1 2020 153,092 (15,309) (22,964) 0 , 114 819 ~/1 2020 153,092 (15,309) (22,964) 0 , 114 819 2!1 2021 153;092 (15,309) (22,964) 0 , 114 819 8/1 2021 153,092 (15,309) (22,964) 0 ~ 114 819 2/1 2022 153,092 (15,309) (22,964) 0 114 819 8/1 2022 153,092 (15,309) (22,964) 0 , 114 819 2/1 2023. 153,092 (15,309) (22,964) 0 , 114 819 8/1 2023 153,092 (15,309) (22,964) 0 , 114 819 2/1 2024 153,092 (15,309) (22,964) 0 , 114 819 8/1 2024 153,092 (15,309) (22,964) 0 , 114 819 2/1 2025 153,092 (15,309) (22,964) 0 , 114 819 811 2025 153,092 (15,309) (22,964) 0 114 819 2/1 2026 153,092 15,309 22,964 0 , 114,819 6,582,956 658,296 987,443 3,338,175 1 599 042 ASSUMPTIONS , , No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH sm2oos CITY OF RICHFIELD - 2004 STATUS REPORT lMENT Payment Pledge -- Net Tax DATE Gross Tax Administration A To Total Increment MT YEAR Increment 10.00% PAYG Cornerstone Pooled End Of Ye BALANCE ai C 2/1 2005 37,717 (3,772) 0 (5,658) 25.00% C 28 28f 8/1 2005 37,717 (3,772) 0 (5,856) 25.00% 28 288 2/1 2006 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2006 37,717 (3,772) 0 (5,656) 25.00% 28 288 2/1 2007 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2007 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2008 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2008 37,717 (3,772) 0 (5,658) 25.00% , 28 288 2/1 2009 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2009 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2010 37,717 (3,772) 0 (5,658) 25.00% , 28 288 8/1 2010 37,717 (3,772) 0 (5,658) 25.00% , 28 288 2/1 2011 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2011 37,717 (3,772) 0 (5,658) 25.00% , 28 288 2/1 2012 37,717 (3,772) 0 (5,658) 25.00% , 28 288 8/1 2012 37,717 (3,772) 0 (5,658) 25.00% , 28 288 2/1 2013 37,717 (3,772} 0 (5,658) 25.00% , 28 288 8/1 2013 37,717 (3,772) 0 (5,658) 25.00% 28 288 Z/1 2014 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2014 37,717 (3,772) 0 (5,658) 25.00% 28.188 2/1 2015 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2015 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2016 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2016 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2017 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2017 37,717 (3,772) 0 (5,658).. 25.00% 28 288 2/1 2018 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2018 37,717 (3,772) 0 (5,658) .25.00% 28 288 2/1 2019 37,717 (3,772) 0 (5,658) 25.00% , 28 288 R/1 ' 2019 37,717 (3,772) 0 (5,658) 25.00% 28.188 1 2020 37,717 (3,772) 0 (5,658) 25.00% 28 288 d/1 2020 37,717 (3,772) 0 (5,658) 25.00% 28.188 2/1 2021 37,717 (3,772) 0 (5,658) 25.00% 28.188 8/1 2021 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2022 37,717 (3,772) 0 (5,658) 25.00% 28 288 811 2022 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2023 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2023 37,717 (3,772) 0 (5,658) 25.00% 28.188 2/1 2024 37,717 (3,772) 0 (5,658) 25.00% 28.188 8/1 2024 37,717 (3,772) 0 (5,658) 25.00% 28 288 2/1 2025 37,717 (3,772) 0 (5,658) 25.00% 28 288 8/1 2025 37,717 (3,772) 0 (5,658) 25.00% , 28 288 TIF NOT USED FOR PAYG NOTE IS PLEDGED TO THE PROJECT ON WEST LYNDALE No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH iKAH an/zoos Payment Gross Tax Administration A Increment 10.00% PAYG 2/1 2005 112,987 (11,299) (101,688) 8/1 2005 112,987 (11,299) (101,688) 2/1 2006 112,987 (11,299) (101,688) 8/1 2006 112,987 (11,299) (101,688) 2/1 2007 112,987 (11,299) (101,688) 8/1 2007 112,987 (11,299) (101,688) 2/1 2008 112,987 (11,299) (101,688) 8/1 2008 112,987 (11,299) (101,688) 2/1 2009 112,987 (11,299) (101,688) 8/1 2009 112,987 (11,299) (101,688) 211 2010 112,987 (11,299) (101,688) 811 2010 112,987 (11,299) (101,688) 2/1 2011 112,987 (11,299) (101,688) 8/1 2011 112,987 (11,299) (101,688) 2/1 2012 112,987 (11,299) (101,688) 8/1 20'12 112,987 (11,299) (101,688) 2/1 2013 112,987 (11,299) (101,688) 811 2013 112,987 (11,299) (101,688) 2/1 2014 112,987 (11,299) (101,688) 8/1 2014 112,987- (11,299) (101,688) 2/1 2015 112,987 (11,299) (101,688) 8/1 2015 112,987 (11,299) (101,688) 2/1 2016 112,987 (11,299) (101,688) 8/1 2016 112,987 (11,299) (101,688) 2/1 2017 112,987 (11,299) (101,688) 8/1 2017 112,987 (11,299) (101,688) 2/1 2018 112,987 (11,299) (101,688) 8/1 2018 112,987 (11,299) (101,688) 2/1 2019 112,987 (11,299) (101,688) g/1 2019 112,987 (11,299) (101,688) 1 2020 112,987 (11,299) (101,688) d/1 2020 112,987 (11,299) (101,688) 2/1 2021 112,987 (11,299) (101,688) 8/1 2021 112,987 (11,299) (101,688) 2/1 2022 112,987 (11,299) (101,688) 8/1 2022 112,987 (11,299) (101,688) 2/1 2023 112,987 (11,299) (101,688) 8/1 2023 112,987 (11,299) .(101,688) 2/1 2024 112,987 (11,299) (101,688) 8/1 2024 112,987 (11,299) (101,688) 2/1 2025 112,987 (11,299) (101,688) 8/1 2025 112,987 (11,299) (101,688) 2/1 2026 112,987 (11,299) (101.6881 CITY OF RICHFIELD - 2004 STATUS REPORT TAX INCREMENT -County Protect # 1281 Net Tax Increment Fntt CN Vaa TIF NOT USED FOR PAYG NOTE IS PLEDGED TO THE PROJECT ON WEST LYNDALE No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 STATUS REPORT CITY BELLA TAX INCREMENT -County Project #1285 PAYMENT Housing Payment DATE Gross Tax Administration Fund A MT YEAR Increment 10.00% 15.00% PAYG BALANCE 8/1 2003 0 0 0 0 2/1 2004 0 0 0 0 8/1 2004 0 0 0 0 2/1 2005 0 0 0 0 8/1 2005 0 0 0 0 2/1 2006 0 0 0 0 8/1 2006 381,719 (38,172) (57,258) (286,289) 2/1 2007 381,719 (38,172) (57,258) (286,289) 8/1 2007 390,002 (39,000) (58,290) (292,712) 2/1 2008 390,002 (39,000) (58,290) (292,712) 811 2008 398,451 (39,845) (59,552) (299,053) 2/1 2009 398,451 (39,845) (59,552) (299,053) 8/1 2009 407,069 (40,707) (60,840) (305,521) 2/1 2010 407,069 (40,707) (60,840) (305,521) 8/1 2010 415,859 (41,586) (62,154) (312,118) 2/1 2011 415,859 (41,586) (62,154) (312,1'18) 8/1 2011 424,824 (42,482) (63,494) (318,848) 2/1 2012 424,824 (42,482) (63,494) (318,848) 8/1 2012 433,970- (43,397) (64,861) (325,712) 2/1 2013 433,970 (43,397) (64,861) (325,712) 8/1 2013 443,298 (44,330) (66,255) (332,713) 2/1 2014 443,298 (44,330) (66,255) (332,713) 8/1 2014 452,812 (45,281) (67,677) (339,854) 2/1 2015 452,812 (45,281) (67,677) (339,854) 8/1 2015 462,517 (46,252) (69,128) (347,138) 2/1 2016 462,517 (46,252) (69,128) (347,138) 8/1 2016 472,416 (47,242) (70,607) (354,567) 2/1 2017 472,416 (47,242) (70,607) (354,567) 8/1 2017 482,513 (48,251) (72,116) (362,145) '~1 2018 482,513 (48,251) (72,116) (362,145) 2018 492,812 (49,281) (73,656) (369,875) r1 2019 492,812 (49,281) (73,656) (369,875) 8/1 2019 503,317 (50,332) (75,226) (377,760) 2/1 2020 503,317 (50,332) (75,226) (377,760) 8/1 .2020 514,032 (51,403) (76,827) (385,802) 2/1 2021 514,032 (51,403) (76,827) (385,802) 8/1 2021 524,961 (52,496) (78,461) (394,005) 2/1 2022 524,961 (52,496) (78,461) (394,005) 8/1 2022 536,109 (53,611) (80,127) (402,372) 2/1 2023 536,109 (53,611) (80,127) (402,372) 8/1 2023 547,480 (54,748) (81,826) (410,906) 2/1 2024 547,480 (54,748) (81,826) (410,906) 8/1 2024 559,078 (55,908) (83,560) (419,611) 2/1 2025 559,078 (55,908) (83,560) (419,611) 8/1 2025 570,909 (57,091) (85,328) (428,490) 2/1 2026 570,909 (57,091) (85,328) (428,490) 8/1 2026 582,976 (58,298) (87,132) (437,547) 2/1 2027 582,976 (58,298) (87,132) (437,547) 8/1' 2027 595,284 (59,528) (88,971) (446,784) 2/1 2028 595,284 (59,528) (88,971) (446,784) 8/1 2028 607,838 (60,784) (90,847) (456,207) 2/1 2029 607,838 (60,784) (90,847) (456,207) 8/1 2029 620,644 (62,064) (92,761) (465,818) No Interest Incortre No Market Value Inflation Increment End Of Yea Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 10 STATUS REPORT BEST BUY TAX INCREMENT -County Projeet # Admin Housing Tax Exempt P.A.Y.G. Gross Tax Fund Fund G. O. Bond Note 0 0 0 0 0 2/1 2005 923,239 (32,686) (228,801) (190,122) (471,631) 8/1 2005 923,239 (32,686) (228,801) (460,122) (201,631) 2!1 2006 942,173 (33,371) (233,598) (184,722) (490,482) 8/1 2006 942,173 (33,371) (233,598) (469,722) (205,482) 2/1 2007 961,434 (34,068) (238,479) (179,022) (509,866) 8/1 2007 961,434 (34,068) (236,479) (474,022) (214,866) 2/1 2008 981,028 (34,777) (243,443) (173,122) (529,685) 8/1 2008 981,028 (34,777) (243,443) (483,122) (219,685) 2/1 2009 1,000,959 (35,499) (248,493) (166,767) (550,200) 8/1 2009 1,000,959 (35,499) (248,493) (486,767) (230,200) 2/1 2010 1,021,234 (36,233) (253,631) (160,047) (571,324) 811 2010 1,021,234 (36,233) (253,631) (495,047) (236,324) 2/1 2011 1,041,859 (36,979) (258,857) (152,844) (593,178) 8/1 2011 1,041,859 (36,979) (258,857) (507,844) (238,178) 2/1 2012 1,062,839 (37,739) (264,173) (145,034) (615,894) 8/1 2012 1,062,839 (37,739) (264,173) (515,034) (245,894) 2/1 2013 1,084,182 (38,511) (269,581) (136,709) (639,381) 8/1 2013 1,084,182 (38,511) (269,581) (521,709) (254,381) 2/1 2014. 1,105,893 (39,297) (275,082) (127,806) (663,708) 8/1 2014 1,105,893 (39,297) (275,082) (532,806) (258,708) 2/1 2015 1,127,978 (40,097) (280,678) (118,188) (689,016) 8/1 2015 1,127,978 (40,097) (280,678) (543,188) (264,016) 2/1 2016 1,150,444 (40,910) (286,370) (108,094) (715,070) 8/1 2016 1,150,444 (40,910) (286,370) (558,094) (265,070) 2/1 2017 1,173,298 (41,737) (292,161) (97,125) (742,275) 8/1 2017 1,173,298 (41,737) (292,161) (567,125) (272,275) 2/1 2018 1,196,546. (42;579) (298,051) (85,375) (770,541) 8/1 2018 1,196,546 (42,579) (298,051) (580,375) (275,541) 2/1 2019 1,220,195 (43,435) (304,044) (73,000) (799,717) /1 2019 1,220,195 (43,435) (304,044) (598,000) (274,717) 1/1 2020 1,244,252 (44,305) (310,139) (59,875) (829,932) 8/1 2020 1,244,252 (44,305) (310,139) (609,875) (279,932) 2/1 2021 1,268,723 (45,191) (316,340) (46,125) (861,067) 8/1 2021 1,268,723 (45,191) (316,340) (626,125) (281,067) 211 2022 1,293,617 (46,092) (322,647) (31,625) (893,253) 8/1 2022 1,293,617 (46,092) (322,647) (646,625) (278,253) 2/1 2023 1,318,941 (47,009) (329,064) (16,250) (926,618) 8/1 2023 1,318,941 (47,009) (329,064) (666,250) (276,618) 2/1 2024 1,344,701 (47,941) (335,591) 0 (961,169) 8/1 2024 1,344,701 (47,941) (335,591) 0 (961,169) 2/1 2025 1,370,906 (48,890) (342,231) 0 .(979,785) No Interest Inwme Market Value Inflation 1.7250% Net Tax Increment Prepared by Ehlers PRO 2005-8-07-05-WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 11 STATUS REPORT ,MENT RR LYNDALE LYNDALE 1TE ILN GALYNS Post 1999 URBAN GRAMERCY GATEWAY GATEWAY MT YEAR Pre 1999 VILLAGE RON CLARK TCCH cITY BELLA BEST Increment End Of Yea 2/1 2004 54,451 8,414 7,796 22,769 15,309 3,772 11,299 0 32 686 156 49; 811 2004 54,451 8,414 7,796 22,769 15,309 3,772 11,299 0 , 32 686 , 156 49; 2i1 2005 54,451 8,414 7,796 23,411 15,309 3,772 11,299 0 , 33 371 , 157 82' 8/1 2/1 2005 54,451 8,414 7,796 23,411 15,309 3,772 11,299 0 , 33,371 , 157 82' 2006 54,451 8,414 7,796 24,065 15,309 .3,772 11,299 0 .34 068 , 159 17: 8/1 2/1 2006 2007 54,451 .8,414 7,796 24,065 15,309 3,772 11,299 38,172 , 34,068 , 197,34: 8/1 2007 54,451 8,414 7,796 24,732 15,309 3,772 11,299 38,172 34,777 198,721 2/1 2008 0 8,414 7,796 24,732 15,309 3,772 11,299 39,000 34,777 145,09E 8/1 2008 0 0 8,414 7,796 25,412 15,309 3,772 11,299 39,000 35,499 146,50( 2/1 . 2009 0 8,414 7,796 25,412 15,309 3,772 11,299 39,845 35,499 147,34; 8/1 2009 0 8,414 7,796 26,106 15,309 3,772 11,299 39,845 36,233 148,77,x, 2/1 2010 0 8,414 7,796 26,106 15,309 3,772 11,299 40,707 36,233 149,635 8/1 2010 0 _8,414- 7,796 26,814 15,309 3,772 11,299 40,707 36,979 151,090 2/1 2011 0 8,414 7,796 26,814 15,309 3,772 11,299 41,586 36,979 151,969 8/1 2011 8,414 7,796 27,536 15,309 3,772 11,299 41,586 37,739 153,450 2/1 2012 0 0 8,414 7,796 27,536 15,309 3,772 11,299 42,482 37,739 154,347 8/1 2012 0 8,414 7,796 28,273 15,309 3,772 11,299 42,482 38,511 155,856 2/1 2013 8,414 7,796 28,273 15,309 3,772 11,299 43,397 38,511 156,770 8/1 2013 0 0 8,414 7,796 29,024 15,309. 3,772 11,299 43,397 39,297 158,308 2/1 2014 0 8,414 7,796 29,024 15,309 3,772 11,299 44,330 39,297 159,240 8/1 2014 0 8,414 7,796 29,791 15,309 -3,772 11,299 44,330 40,097 160,806 2/1 2015 0 8,414 7,796 29,791 15,309 3,772 11,299 45,281 40,097 161,758 8/1 2015 0 8,414 7,796 30,572 15,309 3,772 11,299 .45,281 40,910 163,352 2/1 2016 0 8,414 7,796 30,572 15,309 3,772 11,299 46,252 40,910 164,323 8/1 2016 0 8,414 7,796 31,370 15,309 3,772 .11,299 46,252 41,737 165,947 2/1 2017 0 8,414 7,796 31,370 15,309 3,772 11,299 47,242 41,737 166,937 8/1 2017 0 8,414 7,796 .32,183 15,309 3,772 11,299 47,242 42,579 168,592 2/1 2018 0 8,414 7,796 32,183 15,309 3,772 11,299 48,251 42,579 169,602 ''1 2018 0 8,414 7,796 33,012 15,309 3,772 11,299 48,251 43,435 171,287 2019 0 0 7,796 33,012 15,309 3,772 11,299 49,281 43,435 163,904 u/1 2019 0 0 0 7,796 7 33,859 15,309 3,772 11,299 49,281 44,305 165,621 2/1 2020 0 ,796 33,859 15,309 3,772 11,299 50,332 44,305 166,671 8/1 2020 0 0 7,796 34,722 15,309 3,772 11,299 50,332 45,191 168,420 211 2021 0 0 0 7,796 7 34,722 15,309 3,772 11,299. 51,403 45,191 169,491 8/1 2021 0 ,796 35,602 15,309 3,772 11,299 51,403 46,092 171,273 2/1 2022 0 0 0 7,796 35,602 15,309 3,772 11,299 52,496 46,092 172,366 8/1 2022 0 7,796 36,500 15,309 3,772 11,299 52,496 47,009 174,180 2/1 2023 0 0 0 5,947 36,500 15,309 3,772 11,299 53,611 47,009 173,446 '' 8/1 2023 0 5,947 37,416 15,309 3,772 11,299 53,611 47,941 175,294 2/1 2024 0 0 5,947 37,416 15,309 3,772 11,299 54,748 47,941 176,431 8/1 2024 0 0 5,947 38,350 15,309 3,772 11,299 54,748 48,890 178,314 2/1 2025 0 0 5,947 38,350 15,309 3,772 11,299 55,908 48,890 179,474 8/1 2025 0 0 5,947 0 15,309 3,772 11,299 55,908 0 92,234 2/1 2026 0 0 0 0 0 0 0 0 0 0 57,091 0 57,091 8/1 2026 0 0 0 0 0 0 0 0 57,091 0 57,091 211 2027. 0 0 0 0 0 0 0 58,298 0 58,298 8/1 2027 0 0 0 0 0 0 0 58,298 0 58,298 2/1 2028 0 0 0 0 0 0 0 0 59,528 0 59,528 8/1 2028 0 0 0 0 0 0 59,528 0 59,528 2/1 2029 0 0 0 0 0 0 0 60,784 0 60,784 8/1 2029 0 0 0 0 0 0 0 60,784 0 60,784 2/1 2030 0 0 0 0 - 0 0 0 0 62,064 0 62,064 8/1 2030 0 0 0 0 62,064 0 62,064 ^^ 0 0 0 0 0 0 n No Interest Income No Market Value Inflation Prepared by Ehlers PRO 2005-8-07-05--WITH KAH 8/7/2005 CITY OF RICHFIELD - 2004 STATUS REPORT TOTAL HOUSING . AYM DATE ENT URBAN GRAMERCY CITY BEST New Home And Kid Post 1999 Net Tax Net Tax MT YEAR VILLAGE BELLA BUY Transformation s At Home RR II RR Bond P t Increment Increment BALANCE a men EOY TOTAL 2/1 8/1 2005 20D5 35,116 22,964 0 233,598 (125,000) (50,000) (100,000) (45,296) 0 (28,618 30,000 ) 1 382 2/1 2006 35,116 36 097 22,964 22 964 0 57 2 233,598 (125,000) (50,000) (100,000) 0 16,678 , 18,059 8/1 2006 , 36,097 , 22,964 , 58 57,258 238,479 238,479 (75,000) (75 000) (100,000) (100 000) (100,000) (100 000 (39,093) 40,705 58,764 2/1 2007 37,098 22,964 58,290 243 443 , 0 , 0 , ) 0 79,797 138,561 8/1 2007 37,098 22,964 58,290 , 243 443 0 0 0 (42,343) 319,452 458,013 2/1 2008 38,118 22,964 59,552 , 248,493 0 0 0 0 0 361,794 819,807 8/1 2008 38,118 22,964 59,552 248 493 0 0 (45,418) 323,710 1.,143,518 2/1 2009 39,160 22,964 60,840 , 253 631 0 0 0 0 369,128 1,512,646 8/1 2009 39,160 22,964 60,840 , 253 631 0 0 0 (43,018) 333,577 1,846,223 2/1 2010 40,222 22,964 62,154 , 258,857 0 0 0 0 0 376,595 2,222,817 8/1 2010 40,222 22,964 62,154 258 857 0 0 (45,498) 338,699 2,561,516 2/1 2011 41,305 22,964 63,494 , 264,173 0 0 0 0 0 384,196 2,945,712 8/1 2011 41,305 22,964 63,494 264 173 0 0 (47,573) 344,363 3,290,075 2/1 2012 42,410 22,964 64,861 , 269,581 0 0 0 0 0 391,936 3,682,010 8/1 2012 42,410 22,964 64,861 269 581 0 0 (49,248) 350,567 4,032,578 2/1 2013 43,537 22,964 66,255 , 275,082 0 0 0 0 0 399,815 4,432,393 8/1 2013 43,537 22,964 66,255 275 082 0 0 (30,746) 377,091 4,809,484 2/1 2014 44,686 22,964 67,677 , 280 678 0 0 0 (42,379) 365,459 5,174,942 8/1 2014 44,686 22,964 67,677 , 280 678 0 0 0 54,636 470,641 5,645,583 2/1 2015 45,859 22,964 69,128 , 286 370 0 0 0 (217,393) 198,612 5,844,195 8/1 2015 45,859 22,964 69,128 , 286 370 0 0 0 0 424,320 6,268,515 2/1 2016 47,055 22,964 70,607 , 292 161 0 0 0 (111,996) 312,324 6,580,839 8/1 2016 47,055' 22,964 70,607 , 292,161 0 0 0 0 0 432,786 7,013,625 2/1 2017 48,274 22,964 72,116 298 051 0 0 (115,406) 317,380 7,331,005 8/1 2017 48,274 22,964 72,116 , 298,051 0 0 0 0 0 1 441,406 7,772,411 2/1 2018 49,519 22,964 73,656 304 044 0 0 ( 18,256) 323,150 8,095,561 8/1 2018 49,519 22,964 73,656 , 304 044 0 0 0 0 450,182 8,545,743 2/1 2019 50,788 22,964 75,226 , 310 139 0 0 0 0 450,182 8,995,925 8/1 2019 50,788 22,964 75,226 , 310 139 0 0 0 0 459,117 9,455,041 '/1 2020 52,082 22,964 76,827 , 316,340 0 0 0 0 0 459,117 9,914,158 ./1 2020 52,082 22,964 76,827 316 340 0 0 0 468,213 10,382,371 211 2021 53,403 22,964 78,461 , 322 647 0 0 0 0 468,213 10,850,584 8/1 2021 53,403 22,964 78,461 , 322,647 0 0 0 0 0 477,475 11,328,059 2/1 2022 54,750 22,964 80,127 329 064 0 0 0 477,475 11,805,534 8/1 2022 54,750 22,964 80,127 , 329 064 0 0 0 0 486,904 12,292,438 2/1 2023 56,123 22,964 81,826 , 335 591 0 0 0 0 486,904 12,779,342 8/1 2023 56,123 22,964 81,826 , 335 591 0 0 0 0 496,505 13,275,847 2/1 2024 57,525 22,964 83,560 , 342 231 0 0 0 0 496,505 13,772,352 8/1 2024 57,525 22,964 83,560 , 342,231 0 0 0 0 0 506,279 14,278,631 2/1 2025 0 22,964 85,328 0 0 0 0 506,279 14,784,910 8/1 2025 0 0 85 328 0 0 0 0 108,292 14,893,202 2/1 2026 0 , 87 132 0 0 0 0 0 85,328 14,978,530 8/1 2026 0 0 , 87 132 0 0 0 0 0 87,132 15,065,662 2/1 2027 0 0 , 88,971 0 0 0 0 0 0 87,132 15,152,793 8/1 2027 0 0 88 971 0 0 0 0 88,971 .15,241,764 2/1 2028 0 0 , 90 847 0 0 0 0 0 88,971 15,330,736 811 2028 0 0 , 90 847 0 0 0 0 0 90,847 15,421,583 2/1 2029 0 0 , 92 761 (0) 0 0 0 0 0 90,847 15,512,431 8/1 2029 p p , 92 761 0 0 92,761 15,605,192 , ^^^ ^ _ . _ , 0 0 0 0 0 427a~ ~~ ao~ oGz No Interest Income No Market Value Inflation 12 Prepared by Ehlers PRO 2005-8-07-05-WITH KAH AGENDA ITEM # 3A REPORT # 31 STAFF REPORT HOUSING AND REDEVELOPMENT AUTHORITY MEETING AUGUST 15, 2005 REPORT PREPARED BY: REPORT PRESENTER: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY EXECUTIVE DIRECTOR PATRICK SMITH, COMMUNITY DEVELOPMENT MANAGER NAME, TITLE PATRICK SMITH, COMMUNITY DEVELOPMENT MANAGER ITEM FOR HRA CONSIDERATION: Consideration of a contract with Westwood Professional Services for the services of Michael Schroeder. RECOMMENDED ACTION: By Motion: Adopt a motion approving a contract with Westwood Professional Services for the use of Michael Schroeder to assist with design services related to the Cedar Point development project. II. BACKGROUND Michael Schroeder, who is employed with Westwood Professional Services, has been working with the design of the Cedar Point redevelopment. In the past Mr. Schroeder helped create the Blending Spaces document and from time to time has consulted on other redevelopment projects. Mr. Schroeder is considered an outstanding urban design expert not only with buildings but also public spaces and landscaping. 081505 Contract-Westwood ~ NAME, TITLE The significant design work on Cedar Point is beginning and a contract for Mr. Schroeder services would be desirable. The proposal for Mr. Schroeder services is attached. The first three paragraphs provide a summary of the design challenges that lie ahead. The task is about connecting all of the elements (buildings, landscaping, sidewalks, etc.) in an integrated and attractive manner. III. BASIS OF RECOMMENDATION A. POLICY • The Housing and Redevelopment Authority (HRA) City Council, Planning Commission, staff and the broad community have all expressed a desire quality design. B. CRITICAL ISSUES • The services of a recognized design professional are needed to help assure success. C. FINANCIAL • Funds in the amount of $29,320 are available to pay Mr. Schroeder from the Cedar Point project budget and from Ryan based on the terms of the existing contract. It is extremely difficult to assess the amount of time required for this design effort. It may be necessary in the future to seek additional funding. D. LEGAL • The contract is the standard form used by the HRA for undertakings such as is being proposed. IV. ALTERNATIVE RECOMMENDATION(S~ • Do not authorize the contract. • Delay consideration. V. ATTACHMENTS • Contract with proposal. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A 081505 Contract-Westwood PROFESSIONAL SERVICES AGREEMENT Westwood Professional Services THIS AGREEMENT made and entered into by and between the Housing and Redevelopment Authority in and for the City of Richfield, State of Minnesota, hereinafter referred to as the "HRA", and Westwood Professional Services Inc., hereinafter referred to as "Westwood ". WITNESSETH: WHEREAS, the HRA wishes to purchase the services of Westwood; and WHEREAS, there are funds available for the purchase of these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the HRA and Westwood agree as follows: 1. TERMS AND COST OF THE AGREEMENT Westwood agrees to furnish urban design services to the HRA for the Cedar Point redevelopment as described in the attached proposal. The total cost of this Agreement shall not exceed $29,320 unless amended by the HRA. Should additional services be required, an amendment to the Agreement will be necessary. All reports, memos, and other data produced by Westwood become the property of the HRA. 2. PAYMENT FOR SERVICES Invoices may be submitted monthly. Payment for services shall be made directly to Westwood by check. Invoices shall be of sufficient detail for the HRA to determine the line item task being completed. Payment shall be made within 30 days of receipt of an invoice by the HRA. 3. INDEPENDENT CONTRACTOR Westwood shall select the means, .method, and manner of performing the services herein in consultation with the HRA. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between Westwood and the HRA or as constituting Westwood as the agent, representative, or employee of the HRA for any purpose or in any manner whatsoever. Westwood is to be and shall remain an independent contractor with respect to all services performed under this Agreement. Westwood represents that it has or will secure at its own expense all personnel required in performing 081505 Contract-Westwood services under this Agreement. Any and all personnel of Westwood or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the HRA, and shall not be considered employees of the HRA. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of discrimination against Westwood, its officers, agents, contractors, or employees shall in no way be the responsibility of the HRA. Westwood shall defend, indemnify, and hold the HRA, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the HRA, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay, and PERA. 4. NONDISCRIMINATION The HRA operates in accordance with the City of Richfield's policies against discrimination. No person shall be excluded from or denied the benefits of any service performance or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public assistance status, ex-offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. Westwood shall (1) furnish all information and reports which may be required by the City's Affirmative Action Policy, and (2) it shall comply with the City's Equal Employment Opportunity/Affirmative Action Policies with regard to employment and contracting (See Exhibit A). 5. INDEMNITY AND INSURANCE Westwood agrees to defend, indemnify, and hold the HRA, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney, fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of Westwood, its agents, employees, or assignees in performance of the services provided by this contract, and against all loss by reason of the failure of Westwood to fully perform in any respect, all obligations under this contract. 6. RECORDS -AVAILABILITY Westwood agrees that the HRA, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which 081505 Contract-Westwood are pertinent to the accounting practices and procedures of Westwood and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. 7. 8. 9. 10. DATA PRACTICES COMPLIANCE This contract is governed by Minnesota Statutes, § 13.05, subds. 6 and 11, the provisions of which are incorporated by reference into this contract. The HRA agrees to give Westwood access to data collected or maintained by the HRA as necessary to perform Westwood's obligations under this contract. Westwood agrees to maintain atl data obtained from the HRA consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. §§ 13.02 et seq. (the "Act"). Westwood will not release or disclose the contents of data classified as not public to any person except at the written direction of the HRA. Westwood agrees to defend and indemnify the HRA from any claim, liability, damage or loss asserted against HRA as a result of Westwood's failure to comply with the requirements of this paragraph; provided that Westwood shall have no duty to defend or indemnify where the Westwood has acted in conformance with the HRA's written directions. Upon termination of this contract, Westwood agrees to return data to the HRA, as requested by the HRA. NON-ASSIGNMENT Westwood shall not assign, subcontract, the services to be performed hereunder, prior written consent of the HRA. transfer, or pledge this contract and/or whether in whole or in part, without the MERGER AND MODIFICATION a. It is understood and agreed that the entire Agreement between the parties is contained herein and that Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. DEFAULT AND CANCELLATION a. If Westwood fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the HRA, may upon written notice, immediately cancel the Agreement in its entirety. 081505 Contract-Westwood b. The HRA's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. c. This Agreement may be canceled without cause by either party upon thirty (30) days written notice. 11. CONTRACT ADMINISTRATION In order to coordinate the services of Westwood with the activities of the HRA so as to accomplish the purposes of this contract, Patrick Smith, Community Development Manager shall manage this contract on behalf of the HRA. In addition, from time to time, meetings shall be held between Westwood and HRA staff. Westwood may also report directly to the HRA. 12. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. 081505 Contract-Westwood Notices shall be sent as follows: Community Development Department Patrick Smith, Community Development Manager City Hall 6700 Portland Avenue South Richfield, MN 55423 Michael Schroeder Westwood Professional Services 7599 Anagram Drive Eden Prairie, MN 55344 Westwood having signed this contract, and the HRA having duly approved this contract on , 2005, and pursuant to such approval and the proper HRA officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD By: Thomas E. Harms Its: Chairperson By: Steven L. Devich Its: Executive Director WESTWOOD PROFESSIONAL SERVICES, INC. By: Michael Schroeder Its: Associate 081505 Contract-Westwood EXHIBIT A AFFIRMATIVE ACTION REQUIREMENTS On January 1, 1988, the Richfield City Council approved an affirmative action program which requires the City "to provide equality of opportunity in employment to all person and to prohibit discrimination because of race, color, religion, national origin, place of residents, political affiliation, disability, marital status, status with regard to public assistance, sex, or age in all aspects of the City's personnel policies, programs, and practices". The program further requires that the City support the various relationships with contractors, subcontracts and vendors. Therefore, requirements have been adopted for contracts as follows: a. The contractor shall submit a signed statement (Exhibit B) signifying that they are in compliance with the standards of equal employment and anti-discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. b. In accordance with the City of Richfield's Affirmative Action policy, no person shall, on the ground of race, creed, color, sex, age, disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity for which the parties received, or will receive financial assistance under the provisions of any and all applicable federal and state laws against discrimination. The contractor will furnish all information and reports if required by the City of Richfield or by Executive Order No. 11246 and Revised Order No. 4, and by the rules and regulations and orders of the Secretary of Labor or the State of Minnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. c. 1971 Minnesota Statutes 181.59 is made a part of this contract. See Exhibit C. 081505 Contract-Westwood EXHIBIT B STATEMENT OF COMPLIANCE The undersigned, in his/her capacity as agent for Westwood, hereby states that Westwood is in compliance with the standards of equal employment and anti-discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. Dated: By: Its: 081505 Contract-Westwood EXHIBIT C 181.59 DISCRIMINATION ON ACCOUNT OF RACE, CREED, OR COLOR PROHIBITED IN CONTRACT. Every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. History: 1941 c 238; 1973 c 123 art 5 s 7; 1984 c 609 s 11 081505 Contract-Westwood Urban Design Consulting for Cedar Point Richfield, Minnesota Westwood Professional Services, Inc. 9-Aug-05 The need for shaping the Ryan design for Cedar Point is addressed, in part, by the kinds of activities identified in this proposal for urban design consulting services. These activities are not intended to duplicate or replace efforts of city staff, but rather to expand the capacity of the city to respond to and shape the plans put forward by the developer. While initial planning and urban design directions for Cedar Point have been addressed in discussions with Ryan, the plan becomes far more real in terms of the experience that people will have on the site as we enter the process of defining an actual design for the site and buildings. Key elements related to the pedestrian experience on the site need to be considered, and these points go far beyond laying out a system of sidewalks that link buildings. The design of the buildings is equally important, both in establishing the 'gateway" context envisioned by the Cedar Corridor Redevelopment Concept Master Plan and in maintaining the expected quality of the development that has been articulated by city leaders. A design that fulfills the city's vision for the site will address the interface between movement systems on the site (between cars, bikes, transit and pedestrians), the character of the experience on the site (the features that make the site interesting, safe, comfortable, functional, and attractive) and the nature of the buildings (their scale, form, materials and details). To simply focus on the site or the buildings will not likely yield a compelling solution. Cedar Point must act as a unified and holistic experience, where the site and buildings are each made better through a truly integrated design. The design must also recognize how it impacts on areas beyond the boundaries of the Ryan site. This is the first redevelopment project in the Cedar Corridor, and it needs to set the bar for the development that will follow. It must also recognize how those surrounding areas might best evolve, and not limit the potential of those areas to contribute to the entire redevelopment effort. Task Description Fee estimate Schroeder Staff Hours Amount Hourc Amount 1.1 Development ~ regular meetings with the development team, 30 $ 4 200 Team meetings , (billed hourly to a maximum based on two meetings per month [August to end of the year], three hours per meeting) 1.2 Meetings with meetings with city staff and separate from the 12 $ 1 680 staff , developer to review proejct issues and direction (billed hourly to a maximum based on six meetings, two hours each) 1.3 Meeting research and exploration of issues related to the 40 $ 5 600 preparation , project, preparation of materials for review at Development Team meetings or meetings with city staff (billed hourly to a maximum based on 40 hours) 1.4 $ s - - 2.1 Site and building review developer submittals and provide written 16 $ 2,240 design reviews comments to city staff (billed hourly based on two submittals, eight hours review and comment for each) 2.2 $ 2.3 $ .9!1. . _, 3.1 Ryan site prepare sketches demonstrating design 60 $ directions that support the city's expectations for development on the Ryan site; estimate costs for site design elements if required; aid in the selection of site elements and site and building materials (billed hourly to a maximum, assuming hours indicated are adequate for issues needing design resolution) 3.2 $ 3.3 $ $ - $ 11 480 Task 1.0 total $ < $ - $ - $ 2 240 Task 2.0 total 8,400 80 $ 7,200 $ - $ - $ 15 600 Task 3.0 total