01-03-05 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, JANUARY 3, 2005
SPECIAL CITY COUNCIL MEETING
7:00 P.M.
RICHFIELD CITY HALL
6700 PORTLAND AVENUE
COUNCIL CHAMBERS
AGENDA
Call to order
Oath of Office to Ward One Council Member Susan Rosenberg
Oath of Office to Ward Two Council Member Fred Wroge
Oath of Office to Ward Three Council Member Bill Kilian
Roll call
Pledge of allegiance
1. Designation of Mayor Pro Tempore for 2005
Staff Report No. 1
Notes:
2. Designation of Acting City Manager for 2005
Staff Report No. 2
Notes:
3. Consideration of approval of resolution designating Richfield .Sun Current as
official newspaper and Star Tribune as second official newspaper for 2005
Staff Report No. 3
Notes:
4. Consideration of approval of resolutions designating official depositories for 2005,
including collateral
Staff Report No. 4
Notes:
5. Consideration of approval of resolution regarding Council Member attendance at
Council meetings for 2005
Staff Report No. 5
Notes:
Adjournment
Auxiliary aids for individuals with. disabilities are available upon request. Requests must be
made at least 96 hours in advance to the Administrative Services Director at 612-861-9702.
AGENDA ITEM #
REPORT #
~~ STAFF REPORT
CITY COUNCIL MEETING
JANUARY 3, 2005
Related to:
CITY COUNCIL GOAL(S) NO. N/A
AND/OR RICHFIELD 2020 GOAL(S) NO
N/A
REPORT PREPARED BY:
CHERYL KRUNIHOLZ, ADMIN. ASST.
NAME, TITLE
COUNCIL PRESENTER:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of designation of Mayor Pro Tempore for 2005.
I. RECOMMENDED ACTION:
B Motion: Council desi nation of Ma or Pro Tem ore for 2005.
II. BACKGROUND
It is necessary to designate a Council Member to serve as the Mayor Pro Tempore
for those times when the Mayor is absent from the City.
Council Member Sue Sandahl served as Mayor Pro Tempore for 2004.
III. BASIS OF RECOMMENDATION
A. POLICY
• Each year the City Council designates a Council Member to serve as
the Mayor Pro Tempore.
B. CRITICAL ISSUES
• It is necessary to designate a Mayor Pro Tempore to ensure
continuation of City operations during an absence of the Mayor.
0103mayorprotempore
IV. ALTERNATIVE RECOMMENDATION(S~
• Defer the designation to a future Council meeting.
V. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
AGENDA ITEM # 2
REPORT # 2
~' STAFF REPORT
CITY COUNCIL MEETING
JANUARY 3, 2005
Related to:
CITY COUNCIL GOAL(S) NO. N/A AND/oR RICHFIELD 2020 GOAL(S) NO N/A
REPORT PREPARED BY: CHERYL KRUMHOLZ, ADMIN. ASST.
TITLE
COUNCIL PRESENTER:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a designation of an Acting City Manager for 2005.
I. RECOMMENDED ACTION:
By Motion: Designate Steven L. Devich, Administrative Services
Director, as the Acting City Manager for 2005 and direct the City
Manager to designate a Department Director as Acting City Manager
in the event both the City Manager and Administrative Services
Director are absent from the City.
II. BACKGROUND
It is necessary to designate a person to serve as the Acting City Manager for those
times when the City Manager is absent from the City. The Director of Administrative
Services has previously been designated as the Acting City Manager.
In the event, both the City Manager and Administrative Services Director are absent
from the City, the City Manager will designate a Department Director to serve as
Acting City Manager.
III. BASIS OF RECOMMENDATION
0103actingmanager
A. POLICY
• Past practice has been for the City Council to designate an Acting City
Manager for times when the City Manager is absent from the City.
• The Administrative Services Director has previously been designated
as the Acting City Manager.
B. CRITICAL ISSUES
• It is necessary to designate a person to serve as the Acting City
Manager to ensure continuation of City operations during an absence
of the Manager.
• In the event both the City Manager and Administrative Services
Director are absent from the City, the City Manager will designate a
Department Director to serve as Acting City Manager.
IV. ALTERNATIVE RECOMMENDATION(S~
• Defer this designation to another Council meeting
V. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
AGENDA ITEM #
REPORT #
=: ' STAFF REPORT
~~v.. ~~_ __ s
~~, '~u ~ ~~ :~~!
CITY COUNCIL MEETING
.,f+
~~ss~. ;.~ JANUARY 3, 2005
Related to:
CITY COUNCIL GOAL(s) NO.N/A AND/OR RICHFIELD 2020 GOAL(S~ NO N/A
REPORT PREPARED BY: NANCY GIBBS,CITY CLERK
NanaE, TiTrc
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of resolution designating an official newspaper for 2005
I. RECOMMENDED ACTION:
By Motion: Approve the resolution designating for 2005 the Richfield
Sun-Current as the official newspaper and the Minneapolis Star
Tribune as the second official newspaper for the City of Richfield
II. BACKGROUND
The Richfield Sun-Current, published by Minnesota Sun Publications, has been the
City's official newspaper for many years.
Attached is a copy of a letter from Minnesota Sun Publications requesting that they
be designated the official newspaper for the City of Richfield for 2005. The 2005
advertising rate structure for legal notices is as follows:
1 Column width
$14.30 per inch
$ 7.15 per subsequent inch
There are 11 lines per inch. The 2004 rate was the same as the rate proposed for
2005.
For 2005 the Minneapolis Star Tribune should be considered as the second official
newspaper to be used only in rare situations where more timely publication dates
are required. The 2005 advertising rate structure for legal notices in the Sunday and
week day, metro and statewide, issues is $4.75 per line. The 2004 rate was $4.50
per line.
III. BASIS OF RECOMMENDATION
A. POLICY
• The Charter of the City of Richfield requires in Section 13.01 thereof
that the City Council annually designate an official newspaper for the
City.
• The Sun-Current has expressed an interest in continuing to serve as
the official newspaper of the City.
• The Sun-Current has served well as the official paper for many years.
• The Sun-Current is delivered to nearly all residences in the City.
B. CRITICAL ISSUES
• The designation must be made at the first meeting of the new year.
C. FINANCIAL
• The cost of the official publication is reasonable.
D. LEGAL
• A newspaper must be designated each year by the City for publication
of all official and legal City business.
IV. ALTERNATNE RECOMMENDATION(S~
• Not make a designation and request the City Clerk's office to check into
using another publication.
V. ATTACHMENTS
• Resolution
• Letter from Minnesota Sun Publications
• Fax from Star Tribune
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
RESOLUTION NO.
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2005
WHEREAS, the Charter of the City of Richfield requires in Section 13.01 thereof
that the City Council annually designate an official newspaper for the City.
NOW, THEREFORE, BE IT RESOLVED that the Richfield Sun-Current is
designated the official legal newspaper for the City of Richfield for 2005 for all publications
required to be published therein.
BE IT FURTEHER RESOLVED that the Minneapolis Star Tribune is designated as
the City of Richfield's second official newspaper for 2005.
Adopted by the City Council of the City of Richfield, Minnesota this 3rd day of
January, 2005.
Martin J. Kirsch, Mayor
ATTEST:
Nancy Gibbs, City Clerk
~..;-_
425 PoNand Avenue
Minneapolis, Minnesota 55488-0002
^
~tarTr~bu e
December 14, 2004
To Whom It May Concexn_
Star Tribune's Legal Notice rate will be $4.75 per line beginning January 1, 2005.
Sunday or Weekday Metro
All Editions....no additional charge
November 15, 2004
City of Richfield
City Council
6700 Portland Avenue
Richfield, MN 55423-2599
Dear City Council Members:
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ne~srspapers
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City of Richfield for the year 2005.
All published legal notices are posted on our website (www.mnsun.com) at no additional charge.
This is an enhancement to the local news coverage already available on the Internet and will
broaden the readership of your legal notices.
One of the main benefits of publishing your legal notices with the Sun-Current is our home delivery.
Sun. Newspapers has. become the primary source. of community news in the suburbs. Your notices in
our paper have the best chance of being seen arzd read.
,~1e would like to continue working with you, therefore, we will not be making a rate change for the
coming year.
The rate.. structure for legals effective January 1, 2005 will be:
1 column width: $14.30 per inch for first insertion
$7.15 per inch for subsequent insertions
Our columns are 14 picas wide
There are 11 lines per inch
Two notarized affidavits on each of your publications will be provided with no additional charge.
The deadline for regular length notices is 2:00 p.m. the Thursday prior to publication. E-mailing the
!1 /'1 /n~ r+n.4ii--~?S~ it• i-,w ~jjSni!!q".} n ! ~ •i!.-!' S !'!,~#~! f1..~~ !.~/~ ~+ T1,~ ~._r.~'1. n.'~r y' 4L±~
Iti;~•AS S!valv.i•.r SV Ui. ~/ffY'vrti.li and alsLlwrase YL'C.Zf a~i lvil.ng'a•ty riot.ve.7 t0 tlS. ! h`v IlfGfl axcaulev~ fVi iA.ti.
legal department is legals@mnsun.com. We still accept notices on disk, faxed or through the mail. If
you require more information to make-your decision, please contact me or Mary Ann Carlson, our
Legal Representative, at 952-392-6829.
Thank you for considering the Sun-Current as the official newspaper for the City of Richfield in 2005.
We appreciate the opportunity to serve the needs of your community.
Sincerely,
le rey Coo.lman
~~.
Jice :President of Sales acid General Manager
10917 V~.~,EY VIEW ROAD ®~DEN Pl~lu~ ®MINNF„50TA 5534 ®95~-8~9A797 ®FAx: 95~-9~1-3588
1 nsert Covera
e Sun•Current Central Thursday 68,233
g D, Edina 16,831
ED-1 55436 5,301
ED-2 55424, 55410 4,880
SUn•SallOr Thursday 62,620 ED-3 55439 3,060
Al Excelsior/Shorewood/Chanhassen 6,037 ED-4 55435 3,590
ES-1 55331 4,372
cH-1 55317 1 ss5 D2 Richfield - 10,352
RF-1 55423 3,277
A2 Wayzata/Orono/Plymouth/Long Lake 22,873 RF-2 55423 3,x65
WY-1 55356 1,g73 RF-3 55423 3,610
WY-2 55323, 55361, 55384, 55391, 55392 3,150
PLY-1 55442 4,076 D3 Bloomington 28,27
PLY-2 55441 2,380 BL-1 55438 4,672
PLY-3 55446 3,214 BL-2 55437 2,780
PLY-4 55447 6,165 BL-3 55431 2,980
PLY-5 55441 2,015 BL-4 55425/55420 5,085
BL-5 55420/55425 5,000
A3 St. Louis Park 12,846 BL-s 55437 3,850
SLP-1 55426 2~7gg BL-7 55431 3,840
SLP-2 55426 4,730
SLP-3 55416 2,a15 D4 Eden Prairie 12,843
SLP-4 55416 2,515 EP-1 55346 4,698
EP-2 55344 1,575
A4 West Minnetonka/Deephaven 6,407 EP-3 ss347 3,670
MW-1 55345 1,832 EP-4 55347 _ _ _.____,__. _,___2,900
MW-2 55345 2,605 SUn•POSt Thursda
y 49 979
MW-5 55391 1,970 ~
P1 Brooklyn Center/Brooklyn Park 26,661
A5 East Minnetonka/Hopkins 14,457 BC-1 55429 a,121
ME-1 55305 1,360 BC-2 55430 3,200
ME-2 55305 1,433 BP-1 55445 2,840
ME-3 55305, 55345 1,965 BP-2 55443 7,025
ME-4 55305 765 BP-3 55444 5,125
ME-5 55343 2,130 BP-4 55428, 55429 4,350
ME-6 55345 1,950
H-1 55343 4,854 P2 Robbinsdale/Crystal/New Hope/Golden Valley 23,318
RO-1 55422 4,676
CR-1 55427 1,805
Sun•Current South Thursday 84,551 cR-2 55428 2,050
C1 S. & W. St. Paul/Inver Grove Hts/Mendota Hts 24,083 CR-3 55422 i,s3o
SSP-1 55075 6,976 CR-4 55429 1,075
WSP-1 55118 6,017 NH-1 55427 2,612
IGH-1 55076, 55077 7,555 NH-2 55428 3,090
MH-1 55118, 55120, 55150 3,535 GV-1 55426, 55427 3,130
GV-2 55416, 55422 3,250
C2 Apple Valley/Rosemount/Eagan 31,479
Sun•Focus Thursday 54
253
AV-1 55124 s,s3s ,
Av-2 55124 5,00o
RM-1 55068
3,000 Fi Blaine/S rln Lake Park
p g 16,905
EG-1 55121 1,465 FBL-1 55434 4,405
EG-2 55122 5,180 FBL-2 55434 4,585
EG-3 55122, 55123 5,440 FBL-3 55434, 55449 5,858
EG-4 55123 4,555 FSLP-1 55432 2,057
C3 Burnsvi-le/Savage/Lakeville 28,989
BV-1 55337 3,283 F2 COlambia Heights/Fridley 19,253
BV-2 55337 7,330 FCH-1 55421 4,858
BV-3 55306, 55337 5,100 FCH-2 55421 3,950
SV-1 55378 3,560 FFR-1 55421 1,586
LV-1 55044 6,066 FFR-2 55432 4,429
LV-2 55044 3,650 FFR-3 55432 4,430
Stillwater Valley Life Wednesday 20,600 F3 Mounds View/New Brighton/St. Anthony 15,595
S1 Minnesota Stillwater area 16,747 FMV-1 55112 2,3ao
MN-1 55082 6,020 FMV-2 55112 2,375
MN-2 55082 5,145
MN-3 55047 835 FNB-1 55112 3,175
MN-4 55038 425 FNB-2 55112 4,605
MN-5 55042 2,106 FSA-1 55418 2,251
MN-6 55043 1,181
MN-7 55001 425 FSA-2 55421 805
Mail 610
Wisconsin Stillwater area 3,853 F4 Ramsey County 2,500
WI-1 54082 350 AH-1 55112 Arden Hills, Bulk Drop 450
WI-2 54025 1,330 RV-1 55113 Roseville, Bulk Drop 1,350
WI-3 54017 2,173 FH-1 55113 Falcon Heights, Bulk Drop 50
_.. _.. FH-2 55108 Falcon Heights, Bulk Drop 200
SH-1 55126 Shoreview, Bulk Drop 350
See Zone Map on Display Rate Card. VH-1 55109 Little CanadaNadnais Heights, Bulk Drop 100
Circulation as of March 2004.
61UALITV AUDITING
c~ ~~u
5471 H6 MARK OF INiEGRffV newspapers
AGENDA ITEM # ~+
REPORT # 4
J STAFF REPORT
CITY COUNCIL MEETING
.TANUARY 3, 2005
Related to:
CrrY COUNCIL GOAL(S) No. N/A
REPORT PREPARED BY:
AND/OR RICHFIELD 2020 GOAL(S) NO N/A
CHRIS REGIS, FINANCE MANAGER
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of resolutions designating official depositories for the City of Richfield for 2005,
includin the a royal of collateral.
I. RECOMMENDED ACTION:
By Motion: Adopt the attached resolutions designating official
depositories, with the understanding that the City could not invest in
any of the depositories heyond the level of insurance coverage of the
aledaed collateral.
II. BACKGROUND
N/A
III. BASIS OF RECOMMENDATION
CityDeposito ries01032005
A. POLICY
• In accordance with Minnesota Statutes Section 118A.01 - 118A.06,
the City of Richfield must designate financial institutions annually. The
institutions must pledge the collateral over and above the amount of
federal insurance, as public depositories.
• M&I Marshall &Illsley Bank, pledging $1,540,000 of collateral, has
fulfilled this requirement and should be considered as a depository for
the City's Deputy Registrar, payroll and vendor accounts and all
savings deposits in excess of $100,000.
• U.S. Bank operating in conjunction with the 4M Fund has also fulfilled
the requirements and should be considered as a depository for the
City's Deputy Registrar, payroll and vendor accounts and all savings
deposits.
• The City must also designate annually, certain savings and loan
associations and banks as official depositories for investment of
certain City funds. With approval of these official depositories, the
City will be able to invest funds in these institutions, not exceeding the
federal insurance of $100,000.
• Finally, a designation must be made for certain financial institutions as
depositories for the investment of City funds for 2004. These
institutions, such as investment brokerage firms, offer government
securities in the manner required by law. These financial institutions
include M&I Marshall &Illsley Bank, U.S. Bank, Dain Rauscher, Wells
Fargo Brokerage Services, Morgan Stanley Dean Witter, Morgan
Keegan, N.A. Investment Services, Inc. and the 4M Fund.
B. CRITICAL ISSUES
• N/A
C. FINANCIAL
• N/A
D. LEGAL
• The City is required by Minnesota Statute 118A.01 - 118A.06, to
designate as a depository of funds, insured banks or thrift institutions.
Any collateral so deposited is accompanied by an assignment pledged
to the City in the amount specified in the attached resolutions.
IV. ALTERNATIVE RECOMMENDATION(S~
• The City Council could solicit other financial institutions for official depositories,
but past relationships with the depositories recommended have proven
satisfactory for the City.
V. ATTACHMENTS
• Resolution designating M&I Marshall &Illsley Bank a depository of funds of the
City of Richfield for the year 2005 and approving collateral.
Resolution designating US Bank a depository of funds of the City of Richfield for
the year 2005.
Resolution designating certain savings and loan associations and banks as
depositories for the investment of City funds in 2005.
Resolution designating certain financial institutions as depositories for the
investment of City of Richfield funds in 2005.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
RESOLUTION NO.
RESOLUTION DESIGNATING M & I MARSHALL & ILLSLEY BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD.
FOR THE YEAR 2005 AND APPROVING COLLATERAL
BE IT RESOLVED, by the City Council of the City of Richfield as follows:
That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, M & I
Marshall &Illsley Bank be, and hereby is designated a depository of the funds of the City
of Richfield, subject to modification and revocation at any time by said City, and subject to
the following terms and conditions:
The said depository shall not be required to give bonds or other securities for such
deposits provided that the total sum thereof shall not at any time exceed in any depository
the sums for which its deposits are insured under the Acts of Congress of the United
States relating to insurance of bank deposits; but that in case such deposits in any such
depository shall at any time exceed such insured sum, said depository shall immediately
furnish bonds or other security for such excess according to law, approved by the City
Council of said City.
That said depository shall pay on demand all deposits therein; and shall pay all time
deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account in
which shall be deposited all monies from the water, sewer, storm sewer, liquor, swimming
pool/ice arena, deputy register fees, City permits and other deposits not otherwise
specifically provided for. The following officers or their facsimile signatures shall sign
checks on this account;
STEVEN L. DEVICH, ACTING CITY MANAGER
CHRIS REGIS, FINANCE MANAGER
BE IT FURTHER RESOLVED, that there shall be a daily interest savings. account.
All withdrawals from said account will be for transfers to the general checking account.
BE IT FURTHER RESOLVED, that collateral in the amount of $1,540,000 is
deposited for safekeeping at M&I Marshall &Illsley Bank, Milwaukee, Wisconsin is hereby
approved.
Passed by the City Council of the City of Richfield, Minnesota this 3rd day of
January, 2005.
Martin J. Kirsch., Mayor
ATTEST:
Nancy Gibbs, City Clerk
RESOLUTION NO.
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE. CITY OF RICHFIELD
FOR THE YEAR 2005
BE IT RESOLVED, by the City Council of the City of Richfield as follows:
That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, U.S. Bank
be, and hereby is designated a depository of the funds of the City of Richfield, subject to
modification and revocation at any time by said City, and subject to the following terms and
conditions:
The said depository shall not be required to give bonds or other securities for such
deposits provided that the total sum thereof shall not at any time exceed in any depository
the sums for which its deposits are insured under the Acts of Congress of the United
States relating to insurance of bank deposits; but that in case such deposits in any such
depository shall at any time exceed such insured sum, said depository shall immediately
furnish bonds or other security for such excess according to law, approved by the City
Council of said City.
That said depository shall pay on demand all deposits therein; and shall pay all time
deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account in
which shall be deposited all monies from the water, sewer, storm sewer, liquor, swimming
pool/ice arena, deputy register fees, City permits,and other deposits not otherwise
specifically provided for. The following officers or their facsimile signatures shall sign
checks on this account;
STEVEN L. DEVICH, ACTING CITY MANAGER
CHRIS REGIS, FINANCE MANAGER
BE IT FURTHER RESOLVED, that all funds remaining in the account at the end of
each business day will be transferred from U.S. Bank to the 4M Fund where funds
deposited are invested and insured.
Passed by the City Council of the City of Richfield, Minnesota this 3rd day of
January, 2005.
Martin J. Kirsch, Mayor
ATTEST:
Nancy Gibbs, City Clerk
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS
AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 2005
BE IT RESOLVED, by the City Council of City of Richfield, Minnesota
WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 - 118A.06,
municipal funds may be deposited in any Savings and Loan Association or Bank which has
its deposits insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or
the Federal Deposit Insurance Corporation (FDIC), and
WHEREAS, the amount of said deposits may not exceed the FSLIC/FDIC
insurance covering such deposits which insurance amount is presently $100,000, and
WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks
would provide greater flexibility in the City's investment program and maximize interest
income thereon, and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of City funds that various banks be designated as additional
depositories for City funds for 2005.
2. It is further found and determined that the purpose of such depository
designation is to facilitate the proper and advantageous investments of City
funds and that such designation is not exclusive nor does it preclude the deposit
of any City funds in other officially designated depositories of the City.
3. The Treasurer and Finance Manager are hereby authorized to deposit City funds
in various depositories up to the amount of $100,000, or such other amount as
may be subsequently permitted by law, such deposits to be in the form of
demand accounts for Public Unit Savings Certificates purchased by the City,
payable to the City of Richfield on the signatures of the City Treasurer or
Finance Manager. Such deposits may be made and withdrawn from time to time
by the Treasurer or Finance Manager as his- best judgment and the interests of
the City dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies of the City regarding
the investment of City funds.
Adopted by the City Council of the City of Richfield, Minnesota this 3rd day of January,
2005.
Martin J. Kirsch, Mayor
ATTEST:
Nancy Gibbs, City .Clerk
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2005
WHEREAS, the City of Richfield has money which is available for investment, and
WHEREAS, different financial institutions offer different rates of return on investments,
and
WHEREAS, the City of Richfield shall purchase U. S. Treasury Bills, U. S. Treasury
Notes and other such government securities in the manner required by law from the
institution offering the highest rate to the City of Richfield providing greater flexibility in the
investment program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield, Minnesota, in
accordance with Minnesota Statutes, Sections 118A.01 - 118A.06, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of City of Richfield funds that certain financial institutions be
designated as additional depositories for City of Richfield funds for 2005.
2. The following financial institutions designated as depositories for the City of
Richfield funds:
Dain Rauscher, Inc.
Wells Fargo Brokerage Services
N.A. Investment Services, Inc.
Morgan Stanley Dean Witter
Morgan Keegan
4M Fund
3. The Treasurer and Finance Manager are hereby authorized to deposit the City
of Richfield funds in any or all of the depositories herein designated. Such deposits may
be made and withdrawn from time to time by the Treasurer or Finance Manager's
judgment and as the interest of the City of Richfield dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies regarding the investment of
these funds.
Adopted by the City Council of the City of Richfield, Minnesota this 3rd day of January,
2005.
Martin J. Kirsch, Mayor
ATTEST:
Nancy Gibbs, City Clerk
AGENDA ITEM # 5
REPORT # 5
STAFF REPORT
CITY COUNCIL MEETING
JANUARY 3, 2005
Related to:
CITY COUNCIL GOAL(S) NO. N/A arm/oR RICHFIELD 2020 GOAL(S) NO
REPORT PREPARED BY: CHERYL KRUMHOLZ, ADMIN. ASST.
NAME, TITLE
COUNCIL PRESENTER:
~ h
REVIEWED BY CITY "`
MANAGER: ;%°~ ~ ~~--
r
N/A
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution regarding Council Member attendance at Council meetings.
I. RECOMMENDED ACTION:
By Motion: Approve the resolution regarding attendance by Council
Members at Council meetin s for 2005.
III. BACKGROUND ~
Subsection 205.15 of the Richfield City Code establishes an attendance policy for
Council Members. The policy requires attendance to be taken at every regular and
special meeting of the City Council and provides for the imposition of a monetary
penalty for unexcused absence from a Council meeting. The policy may be
annually invoked by resolution of the City Council.
III. BASIS OF RECOMMENDATION
A. POLICY
• The Richfield City Code establishes attendance rules, which may be
invoked for any calendar year by Council resolution.
0103attend
IV. ALTERNATIVE RECOMMENDATION(S~
Defer action on this item to another Council meeting.
V. ATTACHMENTS
• Resolution.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
RESOLUTION NO.
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
WHEREAS, the attendance of Council Members at meetings is one of the most
important duties imposed by law on members; and
WHEREAS, member presence to participate in hearings, deliberations and
decisions of the Council is essential to the proper discharge of the member's official duties;
and
WHEREAS, recognizing that it is not always possible for a member to be present at
all meetings and that by reason of business demands, state of health, personal problems,
vacations and other matters, occasional absences are excusable; and
WHEREAS, Subsection 205.15 of the Richfield City Code establishes rules for
attendance at City Council meetings that may be invoked by resolution of the Council.
NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield, Minnesota that
the following rules apply to absences of Council Members from meetings during calendar
year 2005:
1. This resolution applies to all regular meetings of the Council, as defined in
Subsection 205.01 of the Richfield City Code. This resolution also applies to duly
called special business meetings of the Council. The resolution does not apply to
special informational or special ceremonial meetings. Special Council meetings are
those called pursuant to Subsection 205.03 of the Richfield City Code. For
purposes of this resolution, special meetings are further categorized as:
a) Special business meetings. Special business meetings include: Special
meetings called to conduct official business of the City where the Council-
- considers action requiring a vote of the City Council; special work study
meetings; .and special meetings called for the purpose of conducting a public
hearing.
b) Special informational meetings. Special informational meetings are those
called for the City Council to receive information or to participate in
discussion but where no official action of the City Council is taken, except
that the term does not include special work study meetings or meetings
called for the purpose of conducting a public hearing.
c) Special ceremonial meetings. Special ceremonial meetings are those called
for ceremonial activities but where no official action of the City Council is
taken, including ribbon cuttings, community celebrations and similar
activities.
2. Any member of the Council desiring to be excused shall insofar as possible, give
advance notice to the City Manager stating i) the meeting at which the member will
be absent; ii) the member's reason for being absent; and iii) the member's location
during the meeting.
3. At the beginning of each regular or special business meeting, the Clerk shall call the
roll. If a member is absent, the City Manager shall report any communication from
the absent Council Member regarding the reason for absence. The Mayor shall
request the Council Members to determine whether the absence is excusable or
inexcusable.
4. For each unexcused absence from a regular or special business meeting, the
absent member shall be penalized by a fine of $25 and the Mayor, if absent, shall
be penalized by a fine of $50: The fine shall be automatically deducted from the
next Council Member payment unless otherwise directed by a majority of the City
Council Members present.
5. This resolution remains in effect until December 31, 2005 unless revoked prior to
that date by resolution of the City Council. This resolution supersedes Resolution
No. 9425.
Adopted by the City Council of the City of Richfield, Minnesota this 3rd day of January,
2005.
Martin J. Kirsch, Mayor
ATTEST:
Nancy Gibbs, City Clerk