94-8211r73
~IxTPION Imo. 8211
RF90f~JI'ION F~`I~,ISE~ POLICIES, P~C~ktES, ArID FMS Fit ~
ASSESSIlVG DIVISION
S, the City n~-~-~~ Division provides a variety of services to
t3~e public, to title arnpanies ar~d to realtxxrs, rel.attryg to information
r~eeessary for sale arxi purchase of property; and
special assessaaent seard'~es are =equested when closing on
purchased properties; and
.listing information j.s requested when there is an interest i.n
ProP~Y sales or' pu~ase-s: and
residential pa~+operty reoorrls are requested when conpa~ring
properties for market values: ar~d
Wf~.S, certain specific information, suo~ as special assessment
searches, prnperty listing information, comparable residential pr~oper-ty
records arxi homestead information are regularly sought by realtors, title
canpanies arad homeowners in the sale and transfer of property within the City;
and
WE~2FAS, the above list of requests four information aor>,stitutaes a large
portion of the work load of the City Assessing Division; ar~d
4~5, said policies, procedures ar~d fees must be revietiaed airl
modified as needed.
NOW, TI~2EE~iE, BE IT RESOLVID that the City Cotaril hereby establishes
the following policies, prnoedures aryl fees for c3; ~-~; *~tion of certain
information in the City's Assessing Division.
I.
SPDQAL ASSESS~'IENP SE~~'S
Provided, upon receipt ar
written request for multiple
searches er~ pYnne request fer
wane day pic3cup of a single
search, by City Assessing
Division identifying levied
and pendirx,~ assessawnt~.
Provide verbal update by phone
of previously requested
certified City special
assessneat seard'~es.
Do rr.7t provide additional
b; > > ; ~ stat~nPnts for
assessments.
Provide wrl.tten request
and $12.00 fee per
Property Identification
Nt amber (PID) . Searches
are rrnmally in the mail
24 hours after r~eeeipt.
$12.00 per
Identification
Number (PID) .
The search is a
b; l l ; ~
stateanent.
Provided ~e same day if Pracrided free
a single certified or of charge if a
non-certified seamlz is certified City
requested arri if picked search is rnt
up at the City. requested:
Provided the following Homeowner may
work day fcr~ multiple request a
certified oar non- $12.00 search
certified search r+eq~ests for closing
Resolution No. 8211
Page 2
P,t~wide~ upon writtesl ZEqueSt,
a report (or run) of all
properties affected by a
levied or pendiY~g special
assessment. -
II.
LLSTIIViG IIVFCTION
and will be available
proposes• Pickup
after 3:00 p.m.
for' proposes.
Ver _ :zl verification
(u~te) of City
opr'tified levied and _
pe.~~ding assessrents
before closing. After
identifying self, caller
will Provide property
PID rnanber, date
and receipt rnanber of
sea=rh.
Pnavided within a
minimann of 48 haul if
there is an existing
Program, additional
haul if moans than one
report is requesbed-
A non-existiryg progr~n
would require additional
time. A program would be
cu~eated on a priority
basis and then printed.
Requesting party would be
ratified as to fee and
date. Report(s) can be
picked up at the Assessing
office prior to pr'3llting.
Provide, upon multiple written A phone or written
or a single prams request request and receipt of
printouts. 53.00.
Printouts include:
PID ruunber
Estimated Market Value
Tax information
Owner'/taxpayer'
Legal Desca'iption
Special assessneirts
atrl P~-irJ )
Lot size
Year built
Square footac,~e
Allow 1/2 hour before
pickup four a single
pmP~Y t to
prevent waiting far
information.
Allow 24 hours Exam
(levied receipt of request for
pickup of listing
information on multiple
properties.
An initiation fee
of $30.00 for each
r'eques'ted repoa`'t.
Plus, .05C for
each Property
Identification
(PID) N~m~ber.
A requested new
require a mininnan
fee of $25.00.
Fees would be
based on time ar~d
1I13teY'ia~ S t0
t~+Late and print
the prDg]Cc~m.
$3.00 per PID
ntunber oar per
printed sheet.
I~omeoumers m:~~:
request a f~
printout.
Provided free
of charge if
printout is act
~•
Res~lutian No. 8211
Page 3
Provide verbal updates by Give name,. firm, address
phone of previously requested of property and PID
City printouts. nutttbez' (if available far
requests.
~~ 1 i ~t-i ~ 1~~i ri c~
on the following
. accessible information
will be provided by P~~
by the City:
PID nunbP.r
Year built
Lot size
Scl'x~ol district
Legal description .
Ta~oes
Square footage
Mill rate for Ric3zf i Pl c3
Estitmated difference
between Yrniestead and
rrn-hanest~ead tax
amo~mts
Fee owner/taxpayer
Market value
Hat~estead status
Tmt I~ ri Pc ~, ph(x~ far
square footage of
buildings will be
limited tD two ~*rt'iPC,
Additional properties
will require obtaining
. information in pexsai
at the City Assessoac's
office. Net rentable
areas for inoane
Properties are parotecbed
under the Data Privacy
Act: and therefore, will
not be given as listing
information.
S~C.ial assessne<'its
will not be given by phase.
I-iowever, they will be given
at the City office when
requested. F~ooeptian:
F~ameowners will be given
special assessnents by
phone if they p~vvide
their social security
munbers. Otherwise, the
owner can request a free
coRq~lete listing printout.
Resolution No. 8211
Page 4
Give name, firm, PAY
address, PID runnber,
date of p~'intout and
receipt manber when
updating printauts-
RequesUed oaR~lete
listiryg information,
without a requested
printout, will be partially
~PP~~ ~Y by the
a~~eci ~ Division. The
Division will orally supply
special assessments,
next year's n~az~et value
(when available), and
homestead status.
Requesting party will be
allaaeci to use the
Camty's terminal scr+eeri
for additiorYZl information
(only scm:+ee:LS 101, 103,
105, 108,. 109, 120, 275 ar~d
282) . Interniptions will
occur for City use. Time
limits on the County's
terminal will be set based
on City's itm~adiate needs.
III.
REVIIInI OF CX~RAB~,E Pfd FEES
RFSIDIIdPTAT• PROPFRI'Y RB70~iD6
Provide a field card record of Request for more than May request $1.00
a subject property and five properties must~be per copy for up to
oaq?arable properties. submitted in writing and five comparable
include isr3ividual ~ properties.
property addresses (PID
ntim~rs will help cut Certified copies
our respoc~ time) . $5.00.
The individual must FYee of Chc'tl~e
allow the City tD set when npr~rY,al>y
the time oor~nient writes
for the City to information
supply information supplied by the
on a one-on-ore basis. Assessing
Division.
More than five oam-
Parable properties,
will be allowed to
view arxi reoo~d
information under
strict supezvisian
of the Assessing
Division.
Resolutirn No. 8211
Page 5
'The City will not
assemble or analyze
data. Certified copies
will state: "This is a true
and correct z~oduction
of the original on file
at the City Assessor's
office".
N.
RFVIE~1 OF ~AR~BLE
iP~i~, ITQ7CTSI~27~iL ArID
APARZ~P PROPIIri'Y RF]OORD6
Provide partial field Request for more than May request 52.00
card reoar~d of a subject five properties must be per copy.
property and canparable
~ submitted in writirr~ aryl
~
propex-ties. include irr3ividual Certified copies
property (PID $5.00.
mnnbers will help cut
our response time). FY~ee of chaz~e
~hpn r~pm~,.,al ~y
r
. Because Of the d
a
t
a writes
~
~
.
y~
privacy act, v3'G..~`y information
the property field cards orally supplied
will be prohibited. by the
Confidential, private or Assessing
rxx~public data is Division.
protected under the
data privacy act.
The following confidential
data is recorded on the
property field cards:
a. Detailed ir~oome and
expense figures;
b. Average vacarxy
fac.'~bor's;
c. Verified net rentable
areas or net usable
areas;
d. Antictpated income
and expenses for the
current year; arxi
e. Pro~ecbed Vacancy
factor' for' the
currnnt year.
Resolution No. 8211
Page 6
The above confidential
information will be
bladed out when phato-
eopying field cards.
The individual must allow
the City tD set the time
convenient far the City to
supply info~matiaz on a
one-on-cne basis.
The City will not
assemble or analyze data.
Certified copies will
state: "This is a true
and eorrec~t repmoduction
of the original on file
at the City Assessor's
office".
Passed by the City Council of the City of Richfield, Minnesota,
this 12th day of December, 1994.
G~Z~?~°
Martin J. Ki sch Mayo
ATTEST:
Thomas P. Ferber City Clerk