01-13-09 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 13, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:02 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
John Stark, Community Development Director; Barry Fritz, Public Safety
Director; Jim Topitzhofer, Recreation Services Director; Brad Sveum, Fire
Services Director; Chris Regis, Finance Manager; Corrine Heine, City
Attorney; and Cheryl Krumholz, Recording Secretary.
OATH OF OFFICE TO CITY COUNCIL MEMBER PAT ELLIOTT, WARD 1
City Clerk Gibbs administered the oath of office to Council Member Pat Elliott.
OATH OF OFFICE TO CITY COUNCIL MEMBER FRED WROGE, WARD 2
City Clerk Gibbs administered the oath of office to Council Member Fred Wroge.
OATH OF OFFICE TO CITY COUNCIL MEMBER TOM FITZHENRY, WARD 3
City Clerk Gibbs administered the oath of office to Council Member Tom Fitzhenry.
Council Meeting Minutes -2- January 13, 2009
OPEN FORUM
Ken Severson, 7316 Lyndale Avenue, addressed the City Council regarding violations of
the sign ordinance by the City.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Sandahl, S/Wroge to approve the minutes of (1) Special City Council Meeting of
December 1, 2008; (2) Special City Council Meeting of December 1, 2008; (3) Regular City Council
Meeting of December 9, 2008; (4) Special City Council Meeting of December 17, 2008; (5) Special
City Council/City Hall Advisory Task Force III Meeting of December 18, 2008; (6) Special City
Council Worksession of December 30, 2008; and (7) Special City Council Meeting of December
30, 2008.
Motion carried 5-0.
Item #1 RECOGNITION OF OUT-GOING CITY COUNCIL MEMBER SUSAN
ROSENBERG, WARD 1
Mayor Goettel presented a plaque to out-going Council Member Susan Rosenberg in
recognition of her years of service to the City of Richfield.
Item #2 RECOGNITION OF OUT-GOING CITY COUNCIL MEMBER BILL KILIAN,
WARD 3
Mayor Goettel presented a plaque to out-going Council Member Bill Kilian in recognition of
his years of service to the City of Richfield.
Item #3 PRESENTATION OF MINNESOTA PUBLIC WORKS ASSOCIATION HUGO G.
ERICKSON AWARD TO RICHFIELD PUBLIC WORKS DIRECTOR MIKE
EASTLING
Council Meeting Minutes -3- January 13, 2009
Heidi Hamilton, Minnesota Chapter of Public Works Association, presented the Hugo G.
Erickson Award to Richfield Public Works Director Mike Eastling.
Item #4 COUNCIL DISCUSSION
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PROPOSED FEDERAL ECONOMIC RECOVERY PACKAGE
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HATS OFF TO HOMETOWN HITS
Mayor Goettel discussed the proposed Federal Economic Recovery Package and its
impacts on Richfield.
Council Member Wroge requested a City Council Worksession be held to more clearly
define the purpose of the new Property Excellence Task Force.
Mayor Goettel clarified the advisory commission appointments will be made on January 27,
2009.
Council Member Sandahl announced the January 24, 2009 Richfield Remodeling Fair.
Item #5 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Sandahl to approve the agenda.
Motion carried 5-0.
Item #6 CONSENT CALENDAR
A. Consideration of approval of first reading of ordinance amending Richfield City Code
Section 544 related to exterior lighting and telecommunication tower and antenna
standards S.R. No. 1
B. Consideration of approval of resolution regarding City Council Member attendance at City
Council meetings for 2009 S.R. No. 2
RESOLUTION NO. 10200
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCILMEETINGS
This resolution appears as Resolution No. 10200.
C. Consideration of approval of designating available Department Director or Assistant to the
City Manager as Acting City Manager in 2009 in event City Manager is absent from City
S.R. No. 3
D. Consideration of approval of resolution designating for Richfield Sun-Current as official
newspaper for City of Richfield for 2009 S.R. No. 4
Council Meeting Minutes -4- January 13, 2009
RESOLUTION NO. 10201
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2009
This resolution appears as Resolution No. 10201.
E. Consideration of approval of resolution designating official depositories, including approval
of collateral, for City of Richfield for 2009 S.R. No. 5
RESOLUTION NO. 10202
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2009
This resolution appears as Resolution No. 10202.
RESOLUTION NO. 10203
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN
ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES
FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS IN 2009
This resolution appears as Resolution No. 10203.
RESOLUTION NO. 10204
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2009
This resolution appears as Resolution No. 10204.
F. Consideration of approval of resolution authorizing use of City credit card by City
employees otherwise authorized to make purchases on behalf of City S.R. No. 6
RESOLUTION NO. 10205
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY
EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES
ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2009
This resolution appears as Resolution No. 10205.
G. Consideration of approval of resolution amending joint powers agreement extending
Richfield’s contract through State of Minnesota Department of Public Safety, Office of
Justice Programs, with Metro Gang Strike Force through 2009 and accepting additional
grant funds for officer on strike force S.R. No. 7
Council Meeting Minutes -5- January 13, 2009
RESOLUTION NO. 10197
RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO THE GRANT
CONTRACT BETWEEN MINNESOTA DEPARTMENT OF PUBLIC
SAFETY, OFFICE OF JUSTICE PROGRAMS AND RICHFIELD
PUBLIC SAFETY DEPARTMENT EXTENDING THE GRANT AND
ACCEPTANCE OF ADDITIONAL GRANT FUNDS FOR RICHFIELD’S
PARTICIPATION IN A JOINT POWERS AGREEMENT AND
PARTICIPATION IN THE METRO GANG STRIKE FORCE INITIATIVE
This resolution appears as Resolution No. 10197.
H. Consideration of approval resolution accepting donation of donation of permanent sidewalk
easement at 6320 Lyndale Avenue S.R. No. 8
RESOLUTION NO. 10198
RESOLUTION AUTHORIZING ACCEPTANCE OF A PERMANENT
SIDEWALK EASEMENT ALONG THE PROPERTY AT 6320 LYNDALE
AVENUE SOUTH
This resolution appears as Resolution No. 10198.
I. Consideration of approval of resolution authorizing staff submission of application for
Housing and Urban Development Neighborhood Stabilization Program funds in amount not
to exceed $1,500,000 through Hennepin County and Minnesota Housing Finance Agency
S.R. No. 9
RESOLUTION NO. 10206
RESOLUTION AFFIRMING AND RATIFYING CITY’S STAFF
SUBMITTAL OF AN APPLICATION TO HENNEPIN COUNTY AND
THE MINNESOTA HOUSING FINANCE AGENCY FOR HOUSING
AND URBAN DEVELOPMENT
This resolution appears as Resolution No. 10206.
J. Consideration of approval of hiring Braun Intertec to provide construction materials testing
services for 66th Street and Portland Avenue project S.R. No. 10
K. Consideration of approval of ratifying supplemental agreement No. 3 with Shafer
Contracting related to 66th Street and Portland Avenue project S.R. No. 11
L. Consideration of approval of additional work from WSB & Associates for construction
inspection services for 6300 block of Lyndale Avenue reconstruction project in amount of
$11,300 S.R. No. 12
M. Consideration of approval of amendment to existing work order for WSB & Associates to
continue providing construction engineering services on Lyndale Avenue bridge over I-494
project in amount of $20,000 S.R. No. 13
M/Goettel, S/Sandahl to approve the Consent Calendar.
Motion carried 5-0.
Council Meeting Minutes -6- January 13, 2009
Item #7 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #8 CONSIDERATION OF RESOLUTION RECEIVING 2009 ALLEY PAVING PROJECT
PRELIMINARY REPORT AND SCHEDULING PUBLIC HEARING FOR FEBRUARY
24, 2009 S.R. NO. 14
Council Member Wroge presented Staff Report No. 14.
City Manager Devich clarified the January 26, 2009 open house is an informational meeting
and an opportunity for residents to provide feedback on the proposed project. On February 24,
2009 the City Council will conduct a public hearing where residents can provide feedback directly
to the City Council.
Public Works Director Eastling stated special assessments are typically spread over 20
years with an 8% interest rate, which can be adjusted by the City Council.
The City Council requested the information provided at the January 26, 2009 open house
be provided to them for their review prior to February 24, 2009.
M/Wroge, S/Elliott that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 10199
RESOLUTION RECEIVING PRELIMINARY REPORT AND CALLING
PUBLIC HEARING ON PROPOSED 2009 ALLEY PAVING PROJECT
Motion carried 5-0. This resolution appears as Resolution No. 10199.
Item #9 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2009
S.R. NO. 15
M/Goettel, S/Wroge to designate Sue Sandahl as Mayor Pro Tempore for 2009.
Motion carried 5-0.
Item #10 CONSIDERATION OF DESIGNATING COUNCIL MEMBER(S) TO ATTEND
MARCH 2009 NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CONFERENCE; JULY 2009 N.O.I.S.E. CONFERENCE; AND NOVEMBER 2009
NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES CONFERENCE
S.R. NO. 16
Council Meeting Minutes -7- January 13, 2009
Council Member Sandahl presented Staff Report No. 16.
Council Member Sandahl suggested the Mayor attend the March 2009 National League of
Cities Conference if she is unable to have meetings with the Minnesota congressional delegation
prior to the conference. She suggested designating anyone to attend the July 2009 N.O.I.S.E.
Conference or the November 2009 National League of Cities Congress of Cities Conference be
postponed until an agenda is available.
Council Member Wroge stated that due to budget issues, there should be no travel this year.
Federal representatives should be met with when they are in Minnesota.
Council Member Elliott said, because he is a new City Council Member, he deferred making
a decision on attending conferences until he understood more clearly the benefits.
M/Sandahl, S/Goettel to authorize Mayor Goettel to attend the March 2009 National League
of Cities Congressional Conference if appropriate and reserve to a later date, the designation of
City Council Member(s) to attend the July 2009 N.O.I.S.E. Conference and the November 2009
National League of Cities Congress of Cities Conference.
Motion carried 4-1. (Wroge opposed)
Item #11 CONSIDERATION OF RENEWAL OF CONTRACTS WITH CERTAIN SOCIAL
SERVICE AGENCIES FOR 2009 S.R. NO. 17
Council Member Elliott presented Staff Report No. 17.
M/Elliott, S/Sandahl to authorize the City Manager to reduce the 2009 social services
funding allocation by 7% for a total amount of $92,500 and forward the revised amount to the
Richfield Community Human Services Planning Council for their review and recommended
allocation.
Motion carried 5-0.
Item #12 CONSIDERATION OF DESIGNATING COUNCIL LIAISON APPOINTMENTS TO
VARIOUS METROPOLITAN AGENCIES AND CITY ADVISORY COMMISSIONS
FOR 2009 S.R. NO. 18
Council Member Fitzhenry presented Staff Report No. 18.
Mayor Goettel requested advisory commission minutes be placed on the City’s website.
Council Member Wroge requested HRA Meetings be rebroadcast on Cable Channel 16.
M/Fitzhenry, S/Sandahl to approve designating Council liaison appointments to various
metropolitan agencies and city advisory commissions for 2009 as follows:
Council Meeting Minutes -8- January 13, 2009
Metro Cities (Formerly AMM) TBD Representative, Alternate
Debbie Goettel Representative
League of Minnesota Cities
Sue Sandahl Alternate
Tom Fitzhenry Representative
N.O.I.S.E. Oversight Committee
Pam Dmytrenko Alternate
Tom Fitzhenry Representative
N.O.I.S.E
Debbie Goettel Alternate
Sue Sandahl Liaison
Transportation Commission
Tom Fitzhenry Alternate
Sue Sandahl Liaison
I-35W Solutions Alliance
Pat Elliott Alternate
Mike Eastling Alternate
Sue Sandahl Liaison
494 Corridor Commission
Pat Elliott Alternate
Tom Foley Alternate
Pat Elliott Liaison
Planning Commission
Debbie Goettel Alternate
Fred Wroge Liaison
Community Services Commission
Pat Elliott Alternate
Debbie Goettel Liaison
Advisory Board of Health
Tom Fitzhenry Alternate
Pat Elliott Liaison
Human Rights Commission
Debbie Goettel Alternate
Pat Elliott Liaison
Friendship City Commission
Sue Sandahl Alternate
Debbie Goettel Liaison
Arts Commission
Sue Sandahl Alternate
Celebrations Commission None
City Hall Task Force All Council Members
Tom Fitzhenry Liaison
Property Excellence Task Force
Fred Wroge Alternate
Richfield Community Human
Debbie Goettel Representative
Services Planning Council
Debbie Goettel Representative
FOWL Board
Fred Wroge Alternate
Fred Wroge Representative
Southwest Cable Commission
Steve Devich Representative
Richfield Historical Society Debbie Goettel Representative
Pat Elliott Representative
Richfield School District
Fred Wroge Alternate
Council Meeting Minutes -9- January 13, 2009
Motion carried 5-0.
The City Council agreed to remove the Celebrations Committee and City Hall Task Force
and to add the Property Excellence Task Force for 2009. The City Council requested additional
information be provided for Metro Cities before making a designation.
Item #13 CITY MANAGER’S REPORT
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MINNESOTA DEPARTMENT OF AGRICULTURE (MDA) ERADICATION
EFFORTS FOR GYPSY MOTH INFESTATION ON WEST SIDE OF
RICHFIELD (COUNCIL MEMO NO. 6)
City Manager Devich reminded the City Council of the January 23, 2009 goal setting
session.
Lucia Hunt and Chuck Dryke, MDA representatives, provided a report on the eradication
efforts for gypsy moth infestation on the west side of Richfield.
Item #14 CLAIMS AND PAYROLL
M/Wroge, S/Sandahl that the following claims and payrolls be approved:
U.S. BANK 12-23-08
A/P Checks: 182209 – 182616 $ 2,535,562.60
PAYROLL 54230 – 54561 $ 491,263.83
TOTAL $ 3,026,826.43
U.S. BANK 01-13-09
A/P Checks: 182617 – 183123 $ 2,175,214.39
PAYROLL 54562 – 55203, 41403 - 41405 $ 988,471.34
TOTAL $ 3,163,685.73
Motion carried 5-0.
OPEN FORUM
None.
Council Meeting Minutes -10- January 13, 2009
The City Council meeting was adjourned by unanimous consent at 8:28 p.m.
Date Approved: January 27, 2009
e
Cheryl Krumhblz v ~_._'--St~ve'n L. Deb
Recording Secretary City Manager