11-25-08 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
November 25, 2008
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Susan Rosenberg; Fred Wroge; and
Bill Kilian.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation Services
Director; Chris Regis, Finance Manager; Corrine Heine, City Attorney; and
Nancy Gibbs, City Clerk.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Kilian, S/Wroge to approve the minutes of (1) Regular City Council Meeting of October
28, 2008 and (2) Regular City Council Meeting of November 10, 2008.
Motion carried 5-0.
Council Meeting Minutes -2- November 25, 2008
Item #1 PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR FINANCIAL
REPORTING TO RICHFIELD FINANCE MANAGER CHRIS REGIS (COUNCIL
MEMO NO. 194)
Mayor Goettel presented Finance Manager Regis with a Certificate of Achievement for
Excellence in Financial Reporting.
COUNCIL DISCUSSION
Item #2
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CANCEL TUESDAY, DECEMBER 23, 2008 REGULAR CITY COUNCIL
MEETING
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CITY COUNCIL/STAFF GOALSETTING WORKSESSION
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HATS OFF TO HOMETOWN HITS
M/Sandahl, S/Kilian to cancel December 23, 2008 Regular City Council Meeting.
Motion carried 5-0.
City Manager Devich suggested Friday, January 23, 2009 as a possible date for the
goalsetting worksession.
Mayor Goettel asked current council members and newly elected council members to
respond to staff via e-mail with dates they would be available for the goalsetting worksession with
January 23 as a suggested date.
Council Member Kilian suggested a facilitator be used for the goalsetting worksession.
Council Member Wroge stated that the current City Council should wait until the first
meeting in January so the new City Council would also be part of the decision to use or not to use
a facilitator.
Council Member Sandahl stated that, although an outside facilitator is helpful, there may
not be enough notice to find someone at this time. She stated that she believed staff does a good
job in facilitating.
Item #3 COUNCIL APPROVAL OF AGENDA
M/Sandahl, S/Wroge to approve the agenda.
Motion carried 5-0.
Item #4 CONSENT CALENDAR
Council Meeting Minutes -3- November 25, 2008
A. Consideration of approval of Master Grant Contract from State of Minnesota, Department of
Health for 2009-2013 grant cycle designed to administratively simply review of grant
agreements of local public health agencies S.R. No. 272
B. Consideration of approval of continuation of agreement with City of Bloomington for
provision of public health services for City of Richfield for 2009 S.R. No. 273
C. Consideration of approval of 2009 contract with City of Bloomington using federal grant
funds to provide services of public health emergency preparedness/bioterrorism and
development of response system S.R. No. 274
D. Consideration of approval of continuation of agreement with City of Bloomington for
provision of food inspection services for Richfield for 2009 S.R. No. 275
E. Consideration of approval of accepting bid and awarding contract to K.A. Kamish
Excavation for demolition of 6645-17th Avenue S.R. No. 276
F. Consideration of approval of 152 change orders less than $25,000 made during
construction of new maintenance facility S.R. No. 277
G. Consideration of approval of agreement with Busch Architects for concept plans and cost
estimates for renovation of Lincoln Athletic Complex in amount of $5,000 and amount not to
exceed $500 for reimbursable items S.R. No. 278
H. Consideration of approval of award of contract to Murphy Granite, Inc. for ten granite
tablets, installation and engraving services for Honoring All Veterans Memorial in amount of
$40,870 plus sales tax S.R. No. 279
M/Wroge, S/Sandahl to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 CONSIDERATION OF SECOND READING OF ORDINANCE AMENDMENT TO
RICHFIELD CITY CODE APPENDIX D ESTABLISHING FEE SCHEDULE FOR
CERTAIN PERMITS AND APPLICATIONS AND RESOLUTION AUTHORIZING
SUMMARY PUBLICATION OF ORDINANCE S.R. NO. 280
Council Member Wroge presented Staff Report No. 280.
M/Wroge, S/Kilian that this constitutes the second reading of Bill No. 2008-22, Transitory
Ordinance 18.60 to approve ordinance amendment to Richfield City Code Appendix D establishing
fee schedule for certain permits and applications, that it be published in the official newspaper and
that it be made part of these minutes, and that the following resolution be adopted and that it be
made part of these minutes:
RESOLUTION NO. 10170
RESOLUTION APPROVING SUMMARY PUBLICATION OF BILL
NO. 2008-22, TRANSITORY ORDINANCE NO. 18.60
Council Meeting Minutes -4- November 25, 2008
Motion carried 5-0. This resolution appears as Resolution No. 10170.
Item #7 CONSIDERATION OF RESOLUTION AWARDING SALE OF $9,480,000
GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2008A
S.R. NO. 281
M/Goettel, S/Sandahl to continue Items #7 and 8 to a December 1, 2008 Special City
Council Meeting.
Motion carried 5-0.
Item #8 CONSIDERATION OF RESOLUTION AWARDING SALE OF $515,000
GENERAL OBLIGATION CAPITAL NOTES, SERIES 2008B S.R. NO. 282
Item #8 is being continued to December 1, 2008 Special City Council Meeting.
Item #9 CONSIDERATION OF AUTHORIZING CITY MANAGER TO EXECUTE
AGREEMENT WITH ORFIELD LABORATORIES, INC. FOR CERTIFIED
BUILDING AND PERFORMANCE STANDARDS AND CONSULTING FOR
NEW POLICE/FIRE/CITY HALL FACILITY IN AMOUNT NOT TO EXCEED
$147,500 (TABLED FROM NOVEMBER 10, 2008) S.R. NO. 283
Council Member Kilian presented Staff Report No. 283.
M/Kilian, S/Sandahl to authorize City Manager to execute agreement with Orfield
Laboratories, Inc. for certified building and performance standards and consulting for new
Police/Fire/City Hall Facility in amount not to exceed $147,500.
Motion carried 4-0. (Wroge abstain)
Item #10 CONSIDERATION OF AUTHORIZING CITY MANAGER TO EXECUTE
AGREEMENT WITH WOLD ARCHITECTS AND ENGINEERS FOR
ARCHITECTURAL SERVICES FOR CONSTRUCTION OF NEW
POLICE/FIRE/CITY HALL FACILITY S.R. NO. 284
Mayor Goettel presented Staff Report No. 283.
Mayor Goettel stated she would like WOLD Architects to use an acoustic engineering firm
for the Council Chambers.
City Manager Devich stated it was his understanding that WOLD would use professionals for
the acoustics.
Council Meeting Minutes -5- November 25, 2008
Mike Klass, WOLD Architects, stated that experts will do the acoustics project.
Mayor Goettel stated she would like to look at the Council Chambers of other cities to see
what was done.
Council Member Wroge stated that WOLD was hired because they are a quality firm and he
also wants the Council Chambers to have good quality air, sound, and lighting.
City Manager Devich stated that he is very aware of the City Council’s concerns for good
service.
Mr. Klass stated that there will be no surprises with this project.
Council Member Sandahl stated that she would like WOLD to give options to the City
Council when designing the building.
Mr. Klass responded that WOLD will be providing options throughout the entire project.
M/Goettel, S/Wroge to authorize City Manager to execute agreement with WOLD Architects
and Engineers for architectural services for construction of new Police/Fire/City Hall Facility.
Motion carried 5-0.
Item #11 CITY MANAGER REPORT
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MINNEAPOLIS CURRENTS OF CHANGE
City Clerk Gibbs provided an update on the United States Senate recount.
City Manager Devich thanked City Clerk Gibbs and staff for doing a good job on the recount.
He also expressed appreciation to all the election judges that worked during the elections and
recount.
City Manager Devich stated that Hennepin County is working on a book similar to the one
produced by the City of Minneapolis. He asked the City Council if they were interested in putting
something in the book at a cost of $3,900 per page. City Manager Devich suggested that possibly
the Richfield Tourism Board or Chamber of Commerce might be interested in subsidizing the cost
and if so, what would the City Council consider spending.
Council Member Wroge asked if it is known who reads or reviews this book.
City Manager Devich responded that he will find out that information and report back to the
City Council.
Item #12 CLAIMS AND PAYROLL
M/Wroge, S/Rosenberg that the following claims and payrolls be approved:
U.S. BANK 11-25-08
Council Meeting Minutes -6- November 25, 2008
A/P Checks: 181159 – 181852 $ 895,372.90
PAYROLL 53561 – 53894, 41394 $ 490,558.24
TOTAL $ 1,385,931.14
Motion carried 5-0.
OPEN FORUM
None.
M/Goettel, S/Rosenberg to convene a Special City Council Closed Executive Session in the
Executive Conference Room regarding the City Manager annual performance evaluation.
Motion carried 5-0.
Item #13 SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION IN EXECUTIVE
CONFERENCE ROOM REGARDING CITY MANAGER ANNUAL PERFORMANCE
EVALUATION
The Closed Executive Session was called to order by Mayor Goettel in the Executive
Conference Room at 8:05 p.m.
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Fred Wroge; Bill Kilian; and Susan
Rosenberg.
Staff Present: Steve Devich, City Manager.
The Closed Executive Session was convened pursuant to M.S. 13D.05.
The Closed Executive Session adjourned at 9:55 p.m.
Item #14 RECONVENE REGULAR CITY COUNCIL MEETING IN COUNCIL CHAMBERS
The City Council reconvened the public meeting in the Council Chambers at 9:55 p.m.
Mayor Goettel stated that the City Council had discussed the City Manager’s annual
performance evaluation during the Closed Executive Session pursuant to M.S. 13D.05.
Item #15 SUMMARY REPORT OF CITY MANAGER’S ANNUAL PERFORMANCE
EVALUATION AND CONSIDERATION OF RESOLUTION ADJUSTING CITY
MANAGER COMPENSATION FOR 2009 S.R. NO. 285
Council Meeting Minutes -7- November 25, 2008
Mayor Goettel presented a report on City Manager Devich's annual performance
evaluation.
M/Goettel, S/Rosenberg that the following resolution be adopted and be made part of these
minutes:
RESOLUTION NO. 10171
RESOLUTION AMENDING THE EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF RICHFIELD AND STEVEN L. DEVICH,
CITY MANAGER
Motion carried 5-0. This resolution appears as Resolution No. 10171.
The City Council meeting was adjourned by unanimous consent at 10:00 p.m.
Date Approved:. December 9, 2008
Nancy Gibbs
City Clerk
City Manager