10-28-08 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
October 28, 2008
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Susan Rosenberg; Fred Wroge; and
Bill Kilian.
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Mike Eastling, Public Works Director; Barry Fritz, Public Safety
Director; Jim Topitzhofer, Recreation Services Director; Chris Regis,
Finance Manager; Brad Sveum, Fire Services Director; Nancy Gibbs, City
Clerk; Corrine Heine, City Attorney; and Cheryl Krumholz, Recording
Secretary.
OPEN FORUM
Lori Grotz, 5513 Park Place, on behalf of her mother who owns 6214 – 5th Avenue,
expressed concerns regarding water drainage due to the replacement curb height on the loop road
(62nd Street) related to the Crosstown project done by MnDOT.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Council Meeting Minutes -2- October 28, 2008
M/Wroge, S/Sandahl to approve the minutes of (1) Special City Council Meeting of October
14, 2008; (2) Regular City Council Meeting of October 14, 2008; and (3) Special City Council/City
Hall Advisory Task Force Meeting of October 16, 2008.
Motion carried 5-0.
M/Sandahl, S/Wroge to determine the absence of Council Member Kilian from the Special
City Council/City Hall Advisory Task Force Meeting of October 16, 2008 as an excused absence.
Motion carried 5-0.
Item #1 PRESENTATION OF CERTIFICATE OF RECOGNITION TO ROBERT AND
TH
DARLENE LESNEY ON 50 WEDDING ANNIVERSARY
Mayor Goettel presented Robert and Darlene Lesney with a certificate of recognition from
the City of Richfield.
Item #2 PRESENTATION OF RICHFIELD SCHOOL DISTRICT ANNUAL REPORT BY
RICHFIELD SCHOOL SUPERINTENDENT ROBERT SLOTTERBACK
Superintendent Slotterback presented the Richfield School District Annual Accountability
Report.
Item #3 ANNUAL MEETING WITH ARTS COMMISSION
Peter Dysart, Arts Commission Chair, provided a report on the commission’s 2008
accomplishments and 2009 goals.
The City Council thanked the Arts Commission for their work.
Item #4 ANNUAL MEETING WITH COMMUNITY SERVICES COMMISSION
Recreation Services Director Topitzhofer, staff liaison and on behalf of Gordon Vizecky,
Community Services Commission Chair, who was unable to attend, provided a report on the
commission’s 2008 accomplishments and 2009 goals.
The City Council thanked the Community Services Commission for their work.
Polly Bowles, Metropolitan Council District 5 Representative, introduced herself.
Council Meeting Minutes -3- October 28, 2008
Item #5 CONSIDERATION OF RESOLUTION ACCEPTING $1,520 GRANT DONATION
FROM CENTERPOINT ENERGY COMMUNITY PARTNERSHIP GRANT
PROGRAM TO RICHFIELD FIRE SERVICES DEPARTMENT
Fire Services Director Sveum accepted the $1,520 grant donation from Centerpoint Energy
Community Partnership Grant Program for the Richfield Fire Services Department.
M/Goettel, S/Kilian that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10160
RESOLUTION AUTHORIZING ACCEPTANCE OF CENTERPOINT
ENERGY COMMUNITY PARTNERSHIP GRANT FUNDS RECEIVED
BY THE CITY OF RICHFIELD AND TO AUTHORIZE THE CITY TO
ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT
AGREEMENTS AND TERMS PRESCRIBED BY THE DONORS
Motion carried 5-0. This resolution appears as Resolution No. 10160.
COUNCIL DISCUSSION
Item #6
?
HATS OFF TO HOMETOWN HITS
Public Works Director Eastling discussed the drainage and curb replacement issues
mentioned during the Open Forum. MnDOT and City staff reached an agreement today that some
curb does need to be removed and replaced again.
Council Member Wroge questioned how the City monitors work like this in other parts of
Richfield to ensure there is quality work done if it’s not reported by residents.
Public Works Director Eastling responded that staff verifies the work when it’s complete but
could be more diligent. He will make snowplowing crews aware of drainage issues in this area.
Council Member Rosenberg recognized the recent Naturalization Ceremony at Richfield
High School and the efforts of Lois Quam, Richfield League of Women Voters.
Council Member Kilian requested the City Council consider forming a Task Force for
Property Excellence to identify ways to improve the way property maintenance, including
residential, commercial, and city-owned property.
The City Council consensus was to direct staff to proceed with the process to establish the
task force.
Item #6 COUNCIL APPROVAL OF AGENDA
Council Meeting Minutes -4- October 28, 2008
Mayor Goettel requested that Item #8F be removed from the Consent Calendar to be
considered at a future meeting.
M/Goettel, S/Wroge to approve the agenda as amended.
Motion carried 5-0.
Item #8 CONSENT CALENDAR
A. Consideration of approval of first reading of ordinance amendment to Richfield City Code
Appendix D establishing fee schedule for certain permits and applications and scheduling
second reading for November 25, 2008 S.R. No. 242
B. Consideration of approval of resolution amending Cooperative Construction Agreement
between City of Richfield and Minnesota Department of Transportation allowing for lump
sum payment from State of Minnesota for storm sewer construction of Lyndale Avenue
related to reconstruction of 6300 block of Lyndale Avenue reconstruction project S.R. No.
243
RESOLUTION NO. 10159
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER
INTO AMENDMENT NO. 1 TO MN/DOT AGREEMENT NO. 92642
ALLOWING FOR A LUMP SUM PAYMENT FROM THE STATE OF
MINNESOTA FOR STORM SEWER CONSTRUCTION ON LYNDALE
AVENUE
This resolution appears as Resolution No. 10159.
C. Consideration of approval of resolution authorizing agency agreement between City of
Richfield and Minnesota Department of Transportation for federal participation in two non-
motorized transportation pilot program projects to design two pedestrian/bike paths in
Richfield S.R. No. 244
RESOLUTION NO. 10158
RESOLUTION AUTHORIZING ACCEPTANCE OF AGENCY
AGREEMENT NO. 93492 BETWEEN THE MINNESOTA
DEPARTMENT OF TRANSPORTATION AND THE CITY OF
RICHFIELD FOR FEDERAL PARTICIPATION IN TWO NON-
MOTORIZED TRANSPORTATION PILOT PROGRAM PROJECTS
This resolution appears as Resolution No. 10158.
D. Consideration of approval of facility use agreement with Hope Presbyterian Church for use
as polling location for November 4, 2008 General Election S.R. No. 245
E. Consideration of approval of agreement with State of Minnesota Department of
Transportation for purchase of gasoline and diesel fuel S.R. No. 246
F. Item was removed from Consent Calendar to be considered at a future meeting.
Council Meeting Minutes -5- October 28, 2008
G. Consideration of approval of 2009 contract renewal with Chief’s Towing, Inc., 8610 Harriet
Avenue, Bloomington, MN, for Public Safety towing services for December 1, 2008 through
November 30, 2009 with 5% increase in all prices for all categories of services S.R. No.
248
H. Consideration of approval of award of contracts to Crosstown Masonry for concrete,
forming, rebar materials and placement in amount of $10,800 and Atlas Foundation for
helical anchors in amount of $7,840 for Honoring All Veterans Memorial S.R. No. 249
M/Sandahl, S/Kilian to approve the Consent Calendar as amended.
Motion carried 5-0.
Item #9 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #10 PUBLIC HEARING REGARDING RESOLUTION GRANTING EXCEPTION FROM
DEVELOPMENT MORATORIUM APPROVED SEPTEMBER 11, 2008 TO ALLOW
CONSIDERATION OF CONDITIONAL USE PERMIT APPLICATION AT 6301
PENN AVENUE S.R. NO. 250
Council Member Rosenberg presented Staff Report No. 250.
Michelle Moin, Mother Duck Learning Center, acknowledged the assistance provided by
staff through the process.
M/Rosenberg, S/Wroge to close public hearing.
Motion carried 5-0.
M/Rosenberg, S/Kilian that the following resolution be adopted and be made part of these
minutes:
RESOLUTION NO. 10161
RESOLUTION APPROVING AN EXCEPTION FROM A
DEVELOPMENT MORATORIUM AT 6301 PENN AVENUE
Motion carried 5-0. This resolution appears as Resolution No. 10161.
Item #11 CONSIDERATION OF SECOND READING OF ORDINANCE AMENDING
SUBSECTIONS 420.20 AND 925.01 OF RICHFIELD CITY CODE RELATING TO
MAINTENANCE OF SWIMMING POOLS AND RESOLUTION AUTHORIZING
SUMMARY PUBLICATION OF ORDINANCE AMENDMENT S.R. NO. 251
Council Meeting Minutes -6- October 28, 2008
Council Member Wroge presented Staff Report No. 251.
M/Rosenberg, S/Kilian that this constitutes the second reading of Bill No. 2008-21 amending
Subsections 420.20 and 925.01 of Richfield City Code relating to maintenance of swimming pools,
that it be published in the official newspaper and that it be made part of these minutes, and that the
following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 10162
RESOLUTION APPROVING SUMMARY PUBLICATION OF
BILL NO. 2008-21
Motion carried 5-0. This resolution appears as Resolution No. 10162.
Item #12 CONSIDERATION OF RESOLUTION GRANTING CONDITIONAL USE PERMIT
ALLOWING DAY CARE SERVICES FOR UP TO 75 CHILDREN AT 6301 PENN
AVENUE S.R. NO. 252
Council Member Rosenberg presented Staff Report No. 252.
Council Member Rosenberg questioned the safety of the children crossing the alley to reach
the play area.
Michelle Moin, Mother Duck Learning Center, responded that the play area is for the older
children who are well-trained in safety and it is a fenced so she has no concerns. She added that the
alley has minimal traffic.
M/Rosenberg, S/Kilian that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10163
RESOLUTION AUTHORIZING A CONDITIONAL USE PERMIT
TO ALLOW DAY CARE SERVICES FOR UP TO 75 CHILDREN AT
6301 PENN AVENUE
Motion carried 5-0. This resolution appears as Resolution No. 10163.
Item #13 CONSIDERATION OF RESOLUTION PROVIDING FOR SALE FO $515,000
GENERAL OBLIGATION CAPITAL NOTES, SERIES 2008B S.R. NO. 253
Council Member Sandahl presented Staff Report No. 253.
Council Member Wroge stated the levy limit is three years and he hoped the rolling stock
expenses would be put back into the General Fund when the limit is lifted.
M/Sandahl, S/Kilian that the following resolution be adopted and that it be made part of these
minutes:
Council Meeting Minutes -7- October 28, 2008
RESOLUTION NO. 10164
RESOLUTION PROVIDING FOR THE SALE OF
$515,000 GENERAL OBLIGATION CAPITAL NOTES, SERIES 2008B
Motion carried 5-0. This resolution appears as Resolution No. 10164.
Item #14 CONSIDERATION OF RESOLUTION PROVIDING FOR SALE OF $9,480,000
SERIES 200A AND $4,550,000 SERIES 2009A GENERAL OBLIGATION CAPITAL
IMPROVEMENT BONDS S.R. NO. 254
Council Member Sandahl presented Staff Report No. 254.
M/Sandahl, S/Rosenberg that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10165
RESOLUTION PROVIDING FOR THE SALE OF $9,480,000 GENERAL
OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2008A AND
$4,550,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT
BONDS, SERIES 2009A
Motion carried 5-0. This resolution appears as Resolution No. 10165.
Item #15 CONSIDERATION OF CITY HALL ADVISORY TASK FORCE (CHAT III)
RECOMMENDATION AGAINST USING SERVICES OF ORFIELD
LABORATORIES INC. TO IMPLEMENT PERFORMANCE STANDARDS FOR
POLICE/FIRE/CITY HALL FACILITY S.R. NO. 255
Council Member Kilian presented Staff Report No. 255.
Council Member Kilian stated he believed the task force focused on the front-end costs rather
than long-term costs to implement effective standards. He discussed his professional experiences
related to performance standards and found they were advantageous to have in place resulting in
costs savings.
Mayor Goettel stated she had personal experience with and without performance standards
resulting in her high belief in the need for standards because retro fits never are quite right and great
working conditions are needed.
Council Member Sandahl stated she highly supported performance standards based upon her
own experience in relocating her law offices.
Council Member Rosenberg stated she did not support performance standards by Orfield
Laboratories, Inc. based upon discussions with her spouse who works in the engineering field. She
said she believes the construction manager and architectural firm can monitor the standards. She
added she also respects the integrity of the task force in their decision.
Council Meeting Minutes -8- October 28, 2008
Council Member Wroge stated he is abstaining from voting because Mr. Orfield is a family
relative. He said he did hope, if Orfield’s services were approved, a better price could be negotiated.
Council Member Sandahl requested a report on commissioning on the new maintenance
facility be provided to the City Council.
Council Member Kilian commented that the City Council, on occasion, has not followed a task
force recommendation.
M/Kilian, S/Goettel to reject the CHAT II recommendation against using services of Orfield
Laboratories, Inc. to implement performance standards for Police/Fire/City Hall Facility.
Motion carried 3-1. (Rosenberg opposed, Wroge abstained)
M/Kilian, S/Goettel to approve using services of Orfield Laboratories, Inc. to implement
performance standards for Police/Fire/City Hall Facility and authorize the City Manager Devich to
negotiate a contract.
Motion carried 3-1. (Rosenberg opposed, Wroge abstained)
Item #16 CONSIDERATION OF PENN AVENUE MASTER REVITALIZATION PLAN AND
DESIGN GUIDELINES S.R. NO. 256
Mayor Goettel presented Staff Report No. 256.
Bruce Chamberlain, Hoisington Koegler Group, presented the Penn Avenue Master
Revitalization Plan and design guidelines.
Council Member Rosenberg said a proposed Park-N-Ride could be the threshold to making
the Penn Avenue revitalization happen.
Community Development Director explained that the Metro Transit budget includes
substantial funding over three years for this facility. He added the guidelines are not requirements
but rather a tool for land use approvals and gives residents and businesses confidence to invest in
the area.
Council Member Wroge questioned the number of residential/retail mixed-use sites that could
be sustained in Richfield.
Mr. Chamberlain discussed some market places are not embracing that style of living but
mixed-use does appear to be the national trend.
Mayor Goettel questioned if other areas use this type of guideline process to market sites.
Mr. Chamberlain discussed other areas that use the process.
M/Goettel, S/Rosenberg to approve Penn Avenue Master Revitalization Plan and design
guidelines.
Motion carried 5-0.
Council Meeting Minutes -9- October 28, 2008
Item #17 CONSIDERATION OF APPOINTMENTS TO FILL YOUTH TERMS ON CITY
ADVISORY COMMISSIONS S.R. NO. 257
M/Kilian, S/Wroge to appoint Philip Kelly to the Advisory Board of Health as a youth member
with a term ending August 31, 2009.
Motion carried 5-0.
The City Council consensus was to include youth members on the new Task Force for
Property Excellence.
Item #18 CONSIDERATION OF CITY COUNCIL CONFIRMATION OF MAYOR’S
APPOINTMENT OF HOUSING AND REDEVELOPMENT AUTHORITY
COMMISSIONER FOR FIVE YEAR TERM ENDING OCTOBER 2013 S.R. NO. 258
M/Goettel, S/Rosenberg to appoint Steven J. Quam as a Housing and Redevelopment
Authority Commissioner for a five year term ending October 2013.
Motion carried 5-0.
The City Council requested they be informed prior to the meeting who is to be considered for
appointment.
Council Member Sandahl thanked Martin Kirsch for his service as an HRA Commissioner.
Item #19 CITY MANAGER REPORT
City Manager Devich discussed:
?
Next Regular City Council Meeting is Monday, November 10, 2008 due to the
Veterans’ Day holiday.
?
Contract negotiated with Wold Architects for new Police/Fire/City Hall Facility to
be presented for City Council consideration on November 10, 2008.
?
Requested residents clean out street catch basins because leaves are not
allowing drainage.
?
Requested the current City Council conduct his annual performance evaluation
before the end of 2008 since two City Council Members are not returning.
?
Special Council Meeting on December 10, 2008 to consider sale of 2009A
bonds.
The City Council consensus was to conduct the City Manager annual performance
evaluation after the November 25, 2008 Regular City Council Meeting.
City Clerk Gibbs discussed the error in the October 22 Richfield Sun Current regarding
polling place locations and that she notified and requested for the paper to publish a
correction in the October 29 edition.
Council Meeting Minutes -10- October 28, 2008
Item #16 CLAIMS AND PAYROLL
M/Rosenberg, S/Sandahl that the following claims and payrolls be approved:
U.S. BANK 10-28-08
A/P Checks: 180460 - 180767
PAYROLL 52892 - 53227, 41391 - 41392
TOTAL
Motion carried 5-0.
OPEN FORUM
None.
$ 1, 327, 344.99
$ 499,108.29
$ 1,826,453.28
The City Council meeting was adjourned by unanimous consent
Date Approved: November 25, 2008
I
Cheryl rumh Iz
Recording Secretary
City Manager