Loading...
04-08-08 Regular CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting April 8, 2008 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Susan Rosenberg; Fred Wroge; Bill Kilian; and Sue Sandahl. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Interim Community Development Director; Barry Fritz, Acting Public Safety Director; Bill Fillmore, Municipal Liquor Operations Director; Brad Sveum, Fire Services Director; Pam Dmytrenko, Assistant to the City Manager; Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary. OPEN FORUM Gene Pertler, 6738 11th Avenue South, discussed garbage hauling in surrounding communities and requested the City Council consider a more proactive approach by going out for competitive bids and contracting with a private hauler so the City can set the prices and bill the residents quarterly on their utility bill. He suggested using St. Louis Park as a model. Council Member Wroge requested the City Council check out potential cost savings on garbage hauling. City Manager Devich stated that Minnesota has different models on waste hauling with special provisions in the statutes. Jeffrey Beck, 6500 Woodlake Drive, addressed the City Council regarding his concerns of additional housing units and traffic being put on the old Bridgeman’s site at 66th Street and Lyndale Avenue. He requested the City Council consider a one-year moratorium on new housing in this area. Council Meeting Minutes -2- April 8, 2008 PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Kilian, S/Wroge to approve the minutes of (1) Special City Council Meeting of March 25, 2008; (2) Special City Council Worksession of March 25, 2008; and (3) Regular City Council Meeting of March 25, 2008. Motion carried 5-0. Item #1 PRESENTATION OF PROCLAMATION RECOGNIZING THE 40TH ANNIVERSARY OF THE ESTABLISHMENT OF THE RICHFIELD HUMAN RIGHTS COMMISSION (COUNCIL MEMO NO. 52) Council Member Rosenberg presented a proclamation recognizing the 40th Anniversary of the establishment of the Richfield Human Rights Commission. Item #2 RESTAURANT AWARDS FROM THE RICHFIELD ADVISORY BOARD OF HEALTH (COUNCIL MEMO NO. 54) Michelle Padua, Advisory Board of Health Chairperson, and Matt Tietje, Advisory Board of Health Co-Chairperson, presented the 2007 Richfield Restaurant Food Safety Awards to: ? Full service category: ? Nominations: Broadway Pizza; VFW Club, & Khan’s Mongolian BBQ ? Winner: Patrick’s Bakery ? Limited service category: ? Winner: Border’s Café ? Fast food category: ? Nominations: Burger King (78th Street and Nicollet Avenue) ? Winner: Taco Bell Item #3 ANNUAL MEETING WITH THE RICHFIELD ADVISORY BOARD OF HEALTH Council Meeting Minutes -3- April 8, 2008 Michelle Padua, Advisory Board of Health Chairperson, presented the Advisory Board of Health annual report. Jennifer Turentine, Advisory Board of Health member, reported on the Obesity Town Forum. Item #4 COUNCIL DISCUSSION ? CONFIRM DATE OF JOINT CITY COUNCIL AND RICHFIELD SCHOOL BOARD MEETING FOR MAY 5, 2008 ? DISCUSSION REGARDING LOCATION OF PROPOSED NEW CITY HALL/POLICE/FIRE FACILITY ? HATS OFF TO HOMETOWN HITS Council Member Wroge suggested the Joint City Council and Richfield School Board Meeting be held in July when the new superintendent is here. Council Member Rosenberg stated she would like all City Council Members present at this meeting. The City Council agreed to have the joint meeting in July. Rich Jabs, CHAT II Chairperson, 6805 Knox Avenue, reported on the meeting with City staff, Wold Architects, and himself regarding Council Member Kilian’s suggestion to reconsider the old Bridgeman’s site for the proposed new City Hall; including land cost, parking, green space, Fire Department response times, renovation of current fire station, traffic, and Public Safety Department security. He said the task force continues to be in agreement with the current site as the location for the proposed new City Hall based upon two and a half years of review. Chair Jabs reviewed a proposed timeline for City Council action to move forward on the project. He added that no funds are available at this time to proceed. Mayor Goettel stated it is decision-making time. She added that she would like more citizen input and more open houses to refresh memories on the renovation or new building costs, parking needs, and possible over-building. Chair Jabs stated that the task force would be interested in doing that, which could be done in conjunction with the proposed timeline. City Manager Devich added that the action at the April 22, 2008 Regular City Council Meeting could be to move ahead with the project. Council Member Kilian stated he respected the task force and that they did what was asked of them but they do not make the decision, but rather serve as an advisory body with the City Council making the final decision. He said that, in his mind, he was envisioning something better. He stated that he believes the proposed building is lacking some amenities, such as art space, meeting space, and not bringing more people into the building. From a fiscal point of view, it is the best thing to do. Council Member Kilian said that he has no problem with a new City Hall but he believes the proposed building is inadequate. Council Meeting Minutes -4- April 8, 2008 Chair Jabs responded that not everything is included but employees’ work space and meeting spaces are larger, it is fiscally prudent and functional and will serve multi-purpose needs. Council Member Sandahl stated she approves moving forward because the current building is inadequate and not ADA compliant. She said the full benefit of features would be incorporated into the final design. Council Member Wroge responded that the proposed building is all that can be afforded and will provide a productive environment for employees. The old Bridgeman’s site is next to the post office and a gas station, which is not pleasing and has limited parking. The current fire station is worn out. Council Member Wroge continued that he is not in favor of making the new City Hall like a community center and the architects are listening to what is needed. Council Member Rosenberg stated that she is pleased with the design and supported moving forward. It portrays the image of what Richfield can be. She added that it would be better if the entire City Council could agree on the project. Council Member Sandahl stated the building design should have a multi-purpose benefit for the whole community. Mayor Goettel suggested the Sun Current help get the word out for the proposed project. Council Member Kilian expressed concern because this is an election year and he cautioned an accelerated timeline so it does not appear to be a deliberative process. City Manager Devich clarified that the proposed timeline before the City Council tonight is the quickest the process could proceed but the City Council could amend the dates anyway they wished. Council Member Rosenberg stated that this being an election year is irrelevant and that people know about the project so there is no perception of hurrying. Mayor Goettel said she’s heard positive and negative comments and wants to give everyone a fair chance. Chair Jabs stated there have been several open houses during the process to reach this point. Council Member Wroge suggested the open houses be on a weeknight and Saturday before the first reading. He added the timeline could be moved down two weeks. City Manager Devich clarified that a City Council to proceed with the project would then be on May 13, 2008. The City Council consensus was to revise the proposed timeline to move the City Council action to proceed to May 13, 2008 and to adjust the process as needed. Mayor Goettel stated she had received a resolution from the House and Senate indicating support for the Centennial Celebration. Council Member Wroge discussed his tour of the new maintenance facility and that it is under budget. Council Meeting Minutes -5- April 8, 2008 Council Member Rosenberg acknowledged the work of the Police Reserves. Council Member Rosenberg requested the City Council reconsider televising the Open Forum with further discussion at a City Council Worksession. Council Member Kilian added that speakers should be held to the three-minute time limit. Item #5 COUNCIL APPROVAL OF AGENDA Mayor Goettel requested that Item #6I be removed from the Consent Calendar and be considered separately as Item #7. M/Goettel, S/Wroge to approve the agenda as amended. Motion carried 5-0. Item #6 CONSENT CALENDAR A. Consideration of approval of first reading of ordinance amending City Administrative Code Chapter III, Subsection 310.13, describing appointment and placement of relatives and set second reading for April 22, 2008 S.R. No. 85 B. Consideration of approval of resolutions modifying 2008 General Services and Management Compensation Plans to reflect adjustments to Liquor Operations pay rates S.R. No. 86 RESOLUTION NO. 10084 RESOLUTION RELATING TO THE 2008 MANAGEMENT SALARY COMPENSATION PLAN This resolution appears as Resolution No. 10084. RESOLUTION NO. 10085 RESOLUTION RELATING TO THE 2008 GENERAL SERVICES This resolution appears as Resolution No. 10085. C. Consideration of approval of renewal of contract for 2008/2009 with Auction Broadcasting Company of Minneapolis for auctioning forfeited vehicles from Public Safety/Police S.R. No. 87 D. Consideration of award of contract for the construction of a fiber optic network to Castrejon, Inc. in the amount of $195,020.62 S.R. No. 88 E. Consideration of approval of purchase of Cisco network switches and fiber connection equipment in the amount of $29,888.66 S.R. No. 89 F. Consideration of approval of resolution acknowledging receipt of petition for vacation of utility easement at 800-66th Street West, first reading of a transitory ordinance and set second reading public hearing for May 13, 2008 S.R. No. 90 Council Meeting Minutes -6- April 8, 2008 RESOLUTION NO. 10086 RESOLUTION DECLARING ADEQUACY OF PETITION FOR VACATION OF A UTLITY EASEMENT AND CALLING FOR A PUBLIC HEARING ON THE REQUEST TO VACATE A UTILITY EASEMENT This resolution appears as Resolution No. 10086. G. Consideration of approval of hiring WSB & Associates to provide construction inspection services for 66th Street and Portland Avenue Project S.R. No. 91 H. Consideration of approval of two change orders, PCO#029 for a credit of ($25,000.00) and PCO#031 at a cost of $33,874.50, to Master Mechanical Inc. for the new Maintenance Facility S.R. No. 92 I. Removed from the Consent Calendar and placed on the regular agenda for consideration as Item #7. J. Consideration of bid minutes/tabulation and award of contract for 2008 Curb and Gutter and Miscellaneous Repair to Create Construction, Inc. in total amount of $75,897.50 S.R. No. 94 K. Consideration of continuation of public hearing to April 22, 2008 regarding request for new on-sale wine and 3.2 percent malt liquor licenses, with optional 2 a.m. closing for Aribel’s, 1120 East 66th Street S.R. No. 95 M/Goettel, S/Wroge to approve the Consent Calendar as amended. Motion carried 5-0. Item #7 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR Council Member Sandahl presented Staff Report No. 93, former Consent Calendar Item #6I. Consideration of bid minutes/tabulation and award of contract for Mill and Overlay Project to Hardrives, Inc. in total amount of $486,199.64. Public Works Director Eastling stated the proposed streets to have mill and overlay might be revised depending upon greater needs due to deterioration and the metro sewer line project reconstruction area. M/Sandahl, S/Kilian to approve the bid minutes/tabulation and award of contract for Mill and Overlay Project to Hardrives, Inc. in total amount of $486.199.64. Motion carried 5-0. Item #8 PUBLIC HEARING AND SECOND READING OF ORDINANCE AMENDING ZONING CODE SUBSECTIONS 522.05, 534.03, 537.05, 537.11, 544.03, 547.13 AND 547.15 OF THE RICHFIELD CITY CODE S.R. NO. 96 Council Meeting Minutes -7- April 8, 2008 Council Member Kilian presented Staff Report No. 96. M/Goettel, S/Sandahl to close public hearing. Motion carried 5-0. M/Kilian, S/Wroge that this constitutes the second reading of Bill No. 2008-7 amending Zoning Code subsections 522.05, 534.03, 537.05, 537.11, 544.03, 547.13 and 547.15 of the Richfield City Code, that it be published in the official newspaper and that it be made part of these minutes. Motion carried 5-0. Item #9 CONSIDERATION OF APPROVAL OF FIRST READING OF AN ORDINANCE RELATING TO SALE OF INTOXICATING LIQUOR BY HOTELS, ON-SALE WINE LICENSES AND COMBINATION LICENSES AND AMENDING SUBSECTIONS 1202.01, 1202.05, 1202.07 AND 1202.21 OF THE RICHFIELD CITY CODE AND SCHEDULE A SECOND READING FOR APRIL 22, 2008 S.R. NO. 97 Council Member Wroge presented Staff Report No. 97. Council Member Wroge discussed the situation with the Richfield Inn (formerly Hampton Inn) now committed to Sheraton Four Points, which requires liquor sales with limited food sales so a request was made to consider changing the current ordinance. This change could also result in bringing more hotels to Richfield. Council Member Wroge thanked City staff and City Attorney Heine for their quick response on this matter. M/Wroge, S/Rosenberg to approve first reading of an ordinance relating to sale of intoxicating liquor by hotels, on-sale wine licenses and combination licenses and amending subsections 1202.01, 1202.05, 1202.07 and 1202.21 of the Richfield City Code and schedule a second reading for April 22, 2008. Motion carried 5-0. Item #10 CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING ACCEPTANCE OF AGREEMENT BETWEEN MN/DOT AND THE CITY OF RICHFIELD TO RECEIVE FEDERAL FUDNS TO PERFORM A STUDY TO REDESIGN RICHFIELD ARTERIALS S.R. NO. 98 Council Member Sandahl presented Staff Report No. 98. Council Member Wroge asked about Hennepin County being open to ideas related to Nicollet, Portland, and Penn Avenues. He suggested streets be quieter and reducing the volume of traffic by having one lane in both directions to provide parking in front of homes to bring back the neighborhoods and not serve as a conduit between other communities. Council Meeting Minutes -8- April 8, 2008 Mayor Goettel asked about public involvement. Public Works Director Eastling stated that was key to the process. M/Sandahl, S/Kilian that the following resolution be adopted and be made part of these minutes: RESOLUTION NO. 10083 RESOLUTION AUTHORIZING ACCEPTANCE OF AGENCY AGREEMENT NO. 92194 BETWEEN THE MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF RICHFIELD FOR FEDERAL PARTICIPATION IN THE RICHFIELD ARTERIALS DESIGN STUDY Motion carried 5-0. This resolution appears as Resolution No. 10083. Item #11 CONSIDERATION OF RESOLUTION ESTABLISHING A POLICY CONCERNING EX PARTE CONTACTS REGARDING ZONING MATTERS S.R. NO. 99 Mayor Goettel presented Staff Report No. 99. Mayor Goettel stated the resolution appears onerous and was not in favor of it. Council Member Wroge agreed and it went against his intent of meeting with developers. City Attorney Heine responded that she was not aware of many cities having a written policy on this matter. She cautioned the City Council of potential open meeting law violation. The policy is a collective City Council decision. Council Member Wroge discussed his previous request to have the Community Development Department create a log of potential developers who show an interest in Richfield. The City Council did not take action on the resolution so therefore it was not approved. Item #12 CONSIDERATION OF PRIVATE UTILITY UNDERGROUNDING WITHIN THE PROJECT LIMITS OF THE 6300 BLOCK OF LYNDALE RECONSTRUCTION PROJECT S.R. NO. 100 Council Member Rosenberg presented Staff Report No. 100. Council Member Kilian stated he did not find the existing wires objectionable due to the pole location and height of the wires. Mayor Goettel stated there might be another opportunity to consider this matter. Council Member Sandahl stated she could go either way on this matter, considering a long- range perspective and since the street is going to be dug up anyway. Council Meeting Minutes -9- April 8, 2008 Council Member Kilian suggested placing a conduit pipe underneath the street to feed the wires at a later date, which could result in a lower cost. Public Works Director Eastling responded that this approach had not been used previously for electrical wires but staff would check on accommodating a pipe. litem #13 I CITY MANAGER'S REPORT City Manager Devich reported: . The legislative bonding bill recently approved by the Governor includes $100,000 for the All Veterans Memorial Monument in Richfield. . Scheduling the public open houses related to the recreational vehicle parking ordinance. litem #15 I CLAIMS AND PAYROLL MIRosenberg, S/Wroge that the followinq claims and pavrolls be approved: U.S. BANK 04-08-08 AlP Checks: 167322 - 167643 PAYROLL 47779 - 48106,41339 TOTAL $ 1,234,940.02 $ 495,250.84 $ 1,730,190.86 Motion carried 5-0. The City Council meeting was adjourned by unanimous consent at 9:00 p.m. ~~~ Cheryl rumho z Recording Secretary Date Approved: April 22, 2008 CITY OF RICHFIELD, MINNESOTA Bid Opening March 25, 2008 2:00 p.m. Fiber Optic Network Bid No. 08-03 Pursuant to requirements of Resolution No.1 015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for the Fiber Optic Network, as advertised in the official newspaper on February 28,2008. Present: Nancy Gibbs, City Clerk Doris Swanson, City Manager Representative Sally Morton, IT Manager The following bids were submitted and read aloud: Contractor Bid Required Water Plant Ice Arena Liquor Store Security Solution Add-On Add-On Add-On Michels Corporation X $191,732.00 $49,295.00 $29,366.50 $11,009.50 Brownsville, WI Underground Piercing X $149,945.00 $37,190.00 $23,100.00 $14,175.00 Rogers, MN MP NexLevel X $243,146.07 $47,401.83 $27,319.22 $11,555.02 Maple Lake, MN T elcom Construction X $240,406.71 $56,292.87 $35,533.76 $48,880.87 Clearwater, MN Castrejon Inc. X $135,951.68 $40,324.44 $23,259.19 $18,744.50 Blaine, MN Access Communications X $169,414.41 $45,925.17 $21,546.61 $16,865.83 Minneapolis, MN The City Clerk announced that the bids would be tabulated and considered at the April 8, 2008 City Council Meeting. City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening March 27, 2008 2:00 p.m. 2008 Concrete Sidewalk, Curb and Gutter Bid No. 08-01 Pursuant to requirements of Resolution No.1 015, a meeting of the Administrative Staff was called by Theresa Schyma, Deputy City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2008 concrete sidewalk, curb and gutter repair, as advertised in the official newspaper on March 13,2008 and the Construction Bulletin on March 10, 2008. Present: Theresa Schyma, Deputy City Clerk Derick Anderson, Civil Engineer Doris Swanson, City Manager Representative The following bids were submitted and read aloud: Non- Intent Total Base Bid Bidder's Name Bond Collusion To Comply Concrete Idea Provided Provided Provided $134,475.00 Create Construction, LLC Provided Provided Provided $75,897.50 Curb Masters Provided Provided Provided $81,721.25 Ron Kassa Construction Inc. Provided Provided Provided $78,637.50 Standard Sidewalk Inc. Provided Provided Provided $93,338.50 . TiZack Concrete, Inc. Provided Provided Provided $158,650.00 The Deputy City Clerk announced that the bid would be tabulated and considered at the April 8, 2008 City Council Meeting. -h~ resa Schyma Deputy City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening March 27, 2008 2:15 p.m. 2008 Mill and Overlay Bid No. 08-02 Pursuant to requirements of Resolution No.1 015, a meeting of the Administrative Staff was called by Theresa Schyma, Deputy City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2008 Mill and Overlay, as advertised in the official newspaper on March 13, 2008 and the Construction Bulletin on March 10, 2008. Theresa Schyma, Deputy City Clerk Derick Anderson, Civil Engineer Doris Swanson, City Manager Representative The following bids were submitted and read aloud: Present: Non- Intent Receive Bidder's Name Bond Collusion To Add. Total Base Bid Comply #1 &2 Ace Blacktop Inc. Provided Provided Provided Provided $582,355.74 Bituminous Roadways Inc. Provided Provided Provided Provided $532,753.40 C. S. McCrossan Inc. . Provided Provided Provided Provided $625,983.40 Hardrives, Inc. Provided Provided Provided Provided $486,119.64* McNamara Contracting, Inc. Provided Provided Provided Provided $578,241.54 Midwest Asphalt, Corp. Provided Provided Provided Provided $636,517.78 Northwest Asphalt, Inc. Provided Not Not Provided $533,762.52 Provided Provided Valley Paving, Inc. Provided Provided Provided Provided $524,976.64* * Denotes corrected figure The Deputy City Clerk announced that the bids would be tabulated and considered at the April 8, 2008 City Council Meeting. Deputy City Clerk T