032415CompleteAgenda 1 ' � `
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REGULAR CITY COUNCIL MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
MARCH 24, 2015
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow su�cient time for others. Comments are
to be an opportunity to address the Council on items not on the agenda.lndividuals who wish to address the
Council musf have registered prior to the meeting.
Pledge of Allegiance
Approval of the minutes of the(1)Special City Council and Richfield School Board Worksession of March 2, 2015; (2)
Special City Council Worksession of March 10, 2015; (3)Regular Ciry Council Meeting of March 10,2015; and (4)Special
City Council Worksession of March 16,2015
PRESENTATIONS
1. Presentation regarding the Community Emergency Response Team (CERT).
COUNCIL DISCUSSION
2. Hats off to hometown hits
AGENDA APPROVAL
3. Approval of the agenda.
4. Consent Calendar contains several separate items,which are acted upon by the City Council in one
motion.Once the Consent Calendar has been approved,the individual items and recommended actions
have also been approved. No further Council action on these items is necessary. However,any Council
Member may request that an item be removed from the Consent Calendar and placed on the regular agenda
for Council discussion and action.All items listed on the Consent Calendar are recommended for approval.
A. Consideration of the approval of authorizing the City Manager to Publish a Notice of Intent to Franchise
(cable television).
Staff Report No.42
B. Consideration of the approval of a resolution amending the allocation of the 2014 General Fund Budget.
Staff Report No.43
C. Consideration of the approval of the renewal of the contract with Adesa Minneapolis for 2015/2016 for
auctioning forfeited vehicles ftom Public Safety/Police.
Staff Report No.44
D. Consideration of the approval of the continuation of the agreement with the City of Bloomington for the
provision of public health services for the City of Richfield for the year 2015.
Staff Report No.45
5. Consideration of items, if any, removed from Consent Calendar
PROPOSED ORDINANCES
6. Consideration of the second reading of an ordinance amending the City's Zoning Code and a resolution approving
summary publication of said ordinance. The proposed ordinance would allow the following in the Single-Family
Residential Districts: 1)construction of up to two-story garages(with conditions), and 2)construction of accessory
dwelling units.
Staff Report No.46
7. Consideration of the second reading of an ordinance amending the Ciry's Zoning Code and a resolution
authorizing summary publication of said ordinance. The proposed ordinance would prohibit recreational
marijuana sales outlets and marijuana production, and establish conditions related to the location and operation of
medical marijuana dispensaries.
Staff Report No.47
OTHER BUSINESS
8. Consideration of the final plans and specifications for the Portland Avenue Reconstruction Project(CP 41008)and
staff authorization to advertise for bids.
Staff Report No.48
CITY MANAGER'S REPORT
9. City Manager's Report
CLAIMS AND PAYROLLS
10. Claims and payrolls
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are
to be an opportunity to address the Council on items not on the agenda.Individuals who wish to address the
Council must have registered prior to the meeting.
11. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CITY COUNCIL MINUTES
Richfield, Minnesota
� ' � ` Special Concurrent City Council/
,
Richfield School Board Worksession
__ _
March 2, 2015
CALL TO ORDER
The worksession was called to order by School Board Chair Toensing at 6 p.m. in the
Richfield School District Board Room, 7001 Harriet Avenue.
ROLL CALL
Council Members: Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia; Michael Howard;
Present: and Tom Fitzhenry.
City Staff Present: Steven L. Devich, City Manager, Mike Eastling, Public Works Director;
Jay Henthorne, Public Safety Director; Mike Koob, Deputy Public Safety
Director; Wayne Kewitsch, Fire Services Director; Mike Dobesh,
Assistant Fire Chief; Jim Topitzhofer, Recreation Services Director; and
Pam Dmytrenko, Assistant City Manager.
School Board Peter Toensing, Chair; John Ashmead; Christine Maleck, Todd
Members Present: Nollenberger; and Tim Pollis.
Schoo/District Steven Unowsky, Superintendent; Michael Schwartz, Business
Staff Present: Director; Craig Holje, Business Director; Shirrie Jackson, Director; and
Pat Vaughan, Executive Secretary.
A discussion was held about providing free community bus transportation possibly in a
loop through Richfield for Richfield citizens to use for school functions, school conferences,
student sports, shopping, doctor appointments, etc. An issue for this type of transportation is
long term funding.
Superintendent Unowsky commended the City for their attention to code issues and
safe, affordable housing. Richfield is still in need of safe, stable, affordable housing.
Mayor Goettel congratulated the School District on their graduation rates which was
good news. She also spoke about issues of Richfield School District in areas of the City of
Edina.
The School District is now in negotiations with Park Nicollet to provide a free school
based health care center in the high school, and discussed what and who will likely be covered
in this facility. Mayor Goettel offered to write a letter of support for this project from her and the
City CounciL
Council Member Garcia talked about the Forum for Mental Health in Youth taking place
Saturday March 14 from 9:30— 11:30 am at the Richfield Municipal Center. The goal of the
forum is to educate and inform people about mental illness and to help reduce the stigma
surrounding mental illness. Peter Toensing talked about the merits of inental health first aid,
which is an intervention for a mental health event.
Council Member Fitzhenry offered his services if the District has any problems with
airport noise.
There was mention that major street improvements will be done. Mr. Unowsky asked for
advance notice so that school bus routes could be adjusted.
Early education and universal PreK were discussed. These programs are challenging
because there is no universal funding. Mr. Unowsky would like to see extra recruitment of
families in poverty. He said transportation is again a challenge.
Public Safety talked about a student felony level probation center located at the 287
building on 75th and Penn. Pending approval by the County Commissioners, the center will
open this spring or early summer. This is a 13 week program, and students are escorted to
and from the center.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:58 p.m.
Date Approved: March 24, 2015
Debbie Goettel, Mayor
Cheryl Krumholz, Executive Coordinator Steven L. Devich, City Manager
CITY COUNCIL MINUTES
Richfield, Minnesota
� , ' ` Special City Council Worksession
March 10, 2015
CALL TO ORDER
The meeting was called to order by Mayor Pro Tempore Garcia at 6:00 p.m. in the
Bartholomew Room.
Council Members Edwina Garcia, Mayor Pro Tempore; Michael Howard (arrived at 6:35 p.m.);
Present: Pat Elliott; and Tom Fitzhenry.
Council Member Debbie Goettel, Mayor.
Absent:
Staff Present: Steven L. Devich, City Manager(arrived at 6:25 p.m.); Jim Topitzhofer,
Recreation Services Director; Jay Henthorne, Public Safety Director; Pam
Dmytrenko, Assistant City Manager/HR Manager; Chris Regis, Finance
Manager; Joe Griffin, Police Sergeant; Nick Thompson, Recreation
Supervisor; and Cheryl Krumholz, Executive Coordinator.
Item # 1 DISCUSSION REGARDING OPEN.GOV, THE CITY'S ON-LINE BUDGET
TRANSPARENCY TOOL
Brooke Simmons, Open.Gov, presented the City's on-line budget tool.
Item # 1 DISCUSSION REGARDING THE RICHFIELD 4T" OF JULY COMMITTEE REQUEST
TO SERVE BEER AND WINE ON JULY 4, 2015 (COUNCIL MEMO NO. 17)
Jim Topitzhofer, Recreation Services Director, introduced the committee's request to have the
City Council consider allowing the serving of beer and wine also on July 4, 2015 as a way to generate
more income as a result of the discontinuance of the carnival. He discussed details, concerns and
requirements.
Joe Griffin, Police Sergeant, stated that Public Safety had no concerns provided the
monitoring and control was the same as at the street dance.
Mr. Topitzhofer stated that if the City Council's response was favorable, the committee would
seek formal approval as part of their event license submittal in June.
The City Council consensus was to proceed with the event license submittal, including the
serving of beer and wine on July 4, 2015.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:40 p.m.
Date Approved: March 24, 2015
Special Worksession Minutes -2- March 10, 2015
Edwina Garcia
Mayor Pro Tempore
Cheryl Krumholz Steven L. Devich
Executive Coordinator City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
A� ' � '
. Regular Meeting
March 10, 2015
CALL TO ORDER
The meeting was called to order by Mayor Pro Tempore Garcia at 7:00 p.m. in the Council
Chambers.
Council Members Edwina Garcia, Mayor Pro Tempore; Michael Howard; Pat Elliott; and
Present: Tom Fitzhenry.
Council Member Debbie Goettel, Mayor.
Absent:
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Mike Eastling, Public Works Director; Jay Henthorne, Public
Safety Director; Jim Topitzhofer, Recreation Services Director; Pam
Dmytrenko, Assistant City Manager/HR Manager; Chris Regis, Finance
Manager; Mary Tietjen, City Attorney; and Cheryl Krumholz, Executive
Coordinator.
OPEN FORUM
Susan Rosenberg, 6633 Thomas Avenue, League of Women Voters President, announced
the Forum on Mental Illness in Youth on Saturday, March 14, 2015.
Heidi Gaibor, 6914 Wenfinrorth Avenue, acknowledged the recent death of Richfield
resident, Larry Wozniczka.
PLEDGE OF ALLEGIANCE
Mayor Pro Tempore Garcia led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Fitzhenry, S/Elliott to approve the minutes of the (1) Special Citv Council Worksession of
Februarv 17, 2015; (2) Special Planninq Commission & Citv Council Worksession of Februarv 23,
2015; (3) Special Citv Council Worksession of Februarv 24, 2015; (4) Special Citv Council Meetinq
of Februarv 24, 2015: (5) Reaular Citv Council Meeting of Februarv 24, 2015; (6) Special Citv
Council Worksession of Februarv 27, 2015; and (7) Special Citv Council Worksession of March 3.
2015.
Motion carried 4-0.
Council Meeting Minutes -2- March 10,2015
Item #1 COUNCIL DISCUSSION
• Hats Off to Hometown Hits
Mark Westergaard, 7608 Dupont Avenue, Human Rights Commission Member, spoke
about having a public presentation on human trafficking.
Council Member Fitzhenry announced the March 18, 2015 Noise Oversight Committee
meeting.
Item #2 COUNCIL APPROVAL OF AGENDA
The City Council unanimously approved the agenda.
Item #3 CONSENT CALENDAR
A. Consideration of the approval of a resolution supporting dedicated state funding for city
streets S.R. No. 34
RESOLUTION NO. 11055
RESOLUTION SUPPORTING DEDICATED STATE FUNDING
FOR CITY STREETS
This resolution appears as Resolution No. 11055.
B. Consideration of the approval of an amendment to the site lease agreement at 7401 Logan
Avenue South between the City of Richfield and T-Mobile Central LLC (successor-in-
interest to APT Minneapolis Inc.)with regard to the location of an antenna system S.R. No.
35
C. Consideration of the approval of a first reading of an ordinance amending the City's Zoning
Code. The proposed ordinance would allow the following in the single-family residential
districts: 1) construction of up to two-story garages (with conditions, and 2) construction of
accessory dwelling units S.R. No. 36
D. Consideration of the approval of a first reading of an ordinance amending the City's Zoning
Code. The proposed ordinance would prohibit recreational marijuana sales outlets and
marijuana production, and establish conditions related to the location and operation of
medical marijuana dispensaries S.R. No. 37
E. Consideration of the approval of a resolution authorizing acceptance of grants and
donations received by the Richfield Recreation Services Department and to authorize the
city to administer the funds in accordance with grant agreements and terms prescribed by
donors S.R .No. 38
RESOLUTION NO. 11056
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS RECEIVED
BY THE CITY OF RICHFIELD-RECREATION SERVICES DEPARTMENT
AND TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN
ACCORDANCE WITH GRANT AGREEMENTS AND TERMS
PRESCRIBED BY DONORS
Council Meeting Minutes -3- March 10,2015
This resolution appears as Resolution No. 11056.
M/Elliott, S/Fitzhenry to approve the Consent Calendar.
Motion carried 4-0.
Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #5 PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE
PROVIDING FUNDING FOR CERTAIN CAPITAL IMPROVEMENTS FROM THE
SPECIAL REVENUE FUND S.R. NO. 39
Mayor Pro Tempore Garcia presented Staff Report No. 39.
City Manager Devich explained the process of liquor store profits funding most City
amenities.
Brigit Johnson, 6331-13t"Avenue, questioned the transitory ordinance and funding of the
bandshell. She expressed her concerns regarding environmental issues of having the bandshell at
Veterans Memorial Park and that there is no public support for this location.
Jan LaVictoire, 6301 York Avenue, #103, Edina, MN, stated the bandshell should not be at
Veterans Memorial Park because there is no public support and there are environmental issues.
Heidi Gaibor, 6915 Wenfinrorth Avenue, questioned the funding and the need for a
bandshell at Veterans Memorial Park.
Kristine Ehlen, 6733 Columbus Avenue, stated the Veterans Memorial Park location for the
bandshell is the wrong place because the park should be preserved and wildlife protected.
Terry Straub, 7430 Portland Avenue, questioned the funding for the bandshell.
Susan Myers, 6226 Fourth Avenue, stated the bandshell funding should be kept at the
$400,000 maximum.
M/Garcia, S/Fitzhenry to close the public hearinq.
Motion carried 4-0.
Council Member Fitzhenry questioned removing the bandshell funding from the transitory
ordinance so it could be considered separately.
City Attorney Tietjen explained it is within the City Council's authority to separate the
bandshell funding from the transitory ordinance but it would require going through the ordinance
process again.
City Manager Devich stated that the City Council voted on the transitory ordinance in
concept at first reading.
Council Member Elliott stated that he supported the seed money for the bandshell but voted
against the Veterans Memorial Park location and additional funding. If fundraising does not occur,
the City funding is back in the Special Revenue Fund for other use.
Council Meeting Minutes -4- March 10,2015
City Attorney Tietjen explained the transitory ordinance provides authority to allow the
expenditure but does not dictate the location or final plans for the bandshell.
Council Member Howard stated there are still bandshell project issues needing to be done.
Council Member Fitzhenry stated he did not approve the Veterans Memorial Park location
for the bandshell, but would approve the transitory ordinance to move it along. He added that he
reserves the right to object to funding.
Recreation Services Director Topitzhofer explained that it is not the intention of the
bandshell committee to ask for additional funding. If fundraising efforts are successful, bandshell
plans and specifications will come before the City Council. If fundraising is not successful, there is
no project.
M/Garcia, S/Howard that this constitutes the second reading of Bill No. 2015-3, Transitorv
Ordinance No. 18.98 providinq funding for certain capital improvements from the Special Revenue
Fund, that it be published in the official newspaper and that it be made qart of these minutes.
Motion carried 4-0.
Item #6 CONSIDERATION OF THE ACCEPTANCE OF THE BID MINUTES/TABULATION
AND AWARD OF CONTRACT TO MCNAMARA CONTRACTING, INC. FOR THE
2015 CONCRETE SIDEWALK, CURB AND GUTTER REPAIR PROJECT IN THE
AMOUNT OF $1,043,602.30 AND AUTHORIZE TWE CITY MANAGER TO
APPROVE CONTRACT CHANGES UNDER$50,000 WITHOUT FURTHER
COUNCIL CONSIDERATION S.R. NO. 40
Council Member Fitzhenry presented Staff Report No. 40.
Public Works Director Eastling explained the process for determining the award of the
contract.
M/Fitzhenry, S/Elliott to aqprove the acceptance of the bid minutes/tabulation and award of
contract to McNamara Contractin Inc. for the 2015 concrete sidewalk curb and utter re air
ro'ect in the amount of 1 043 602.30 and authorize the Cit Mana er to a rove contract
chan es under 50 000 without further council consideration.
Motion carried 4.0.
Item #7 CONSIDERATION OF THE FOLLOWING RELATED TO THE 69T" STREET
RECONSTRUCTION PROJECT:
• ACCEPT THE BID MINUTES/TABULATION AND AWARD CONTRACT
TO RYAN CONTRACTING IN THE MOUNT OF $1,541,254.30 FOR THE
69T" STREET RECONSTRUCTION PROJECT.
• AUTHORIZE THE CITY MANAGER TO APPROVE CONTRACT
CHANGES UNDER$100,000 WITHOUT FURTHER CITY COUNCIL
AUTHORIZATION
• APPROVE HIRING WSB 8�ASSOCIATES TO PERFORM
CONSTRUCTION ENGINEERING SERVICES FOR A FEE NOT TO
EXCEED $139,262 FOR THE 69T" STREET RECONSTRUCTION
PROJECT S.R. NO. 41
Council Member Elliott presented Staff Report No. 41.
Council Meeting Minutes -5- March 10,2015
M/Elliott, S/Fitzhenry to approve the followinq related to the 69th Street Reconstruction
Project:
• Acceqt the bid minutes/tabulation and award contract to Rvan Contractina in the mount of
$1,541,254.30;
• Authorize the Citv Manaqer to approve contract chanqes under$100,000 without further
Citv Council authorization; and
• Approve hirinq WSB &Associates to perform construction enqineerina services for a fee
not to exceed $139,262.
Motion carried 4-0.
Item #8 CITY MANAGER'S REPORT
None.
Item #9 CLAIMS AND PAYROLLS
M/Fitzhenry, S/Elliott that the followina claims and qavrolls be approved:
U.S. Bank 03/10/15
A/P Checks: 238843-239205 1,490,135.68
Payroll: 108295-108622 $ 601,318.13
TOTAL $ 2,091,453.81
Motion carried 4-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council open meeting was adjourned by unanimous consent at 7:48 p.m.
Date Approved: March 24, 2015
Edwina Garcia
Mayor Pro Tempore
Cheryl Krumholz Steven L. Devich
Executive Coordinator City Manager
CITY COUNCIL MINUTES
Richfield, Minnesota
� � ' ' Special City Council Worksession
March 16, 2015
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 6:15 p.m. in the Bartholomew Room.
Council Members Debbie Goettel, Mayor; Edwina Garcia; Pat Elliott; Michael Howard (arrived at
Present: 6:25 p.m.): and Tom Fitzhenry(arrived at 6:35 p.m.).
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Kristin
Asher; Assistant Public Works Director; and Cheryl Krumholz, Executive
Coordinator.
Item # 1 DISCUSSION REGARDING the 66T" STREET RECONSTRUCTION PROJECT
Public Works Director Eastling and Assistant Public Works Director Asher discussed the 66tn
Street Reconstruction Project including the increased pro�ect cost estimates from Hennepin County,
the City recommendati�n to delay the 76 Street and 65 Street projects to assist in the increased
costs to the City for 66t Street; and the history of the use of street reconstruction bonds and
municipal state aid (MSA)funds.
Mayor Goettel asked for an explanation for the increased cost estimates.
Jim Grube and Maury Hooper, Hennepin County, explained the increased project cost
estimates, including the lane rriile estimate and the heavier bidding competition environment now than
in 2011 when the original project estimates were determined.
Mr. Grube added that Hennepin County stands by Richfield as a full partner in this project.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:58 p.m.
Date Approved: March 24, 2015
Debbie Goettef
Mayor
Cheryl Krumholz Steven L. Devich
Executive Coordinator City Manager
AGENDA SECTION: CONSENT CALENDAR
AGENDA ITEM# 4.A.
� STAFF REPORT NO. 42
s , � . CITY COUNCIL MEETING
� 3/24/2015
�
REPORT PREPARED BY: Steven L. Devich,City Manager
DEPARTMENT DIRECTOR REVIEW: Steven L. Devich,Administrative Services Director
OTHER DEPARTMENT REVIEW: N/A
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCiL CONSIDERATION:
Consideration of the approval of authorizing the City Manager to Publish a Notice of Intent to
Franchise (cable television).
EXECUTIVE SUMMARY:
CenturyLink has requested that the City of Richfield consider the grant of a cable communications franchise so
CenturyLink can provide cable television services in the City. Pursuant to this request, staff has prepared the
necessary documents to process the City's consideration of the grant of a competitive cable communications
franchise. The first step in the process, pursuant to MN Statutes Section 238.081, is to publish a Notice of
Intent to Franchise. The Notice of Intent to Franchise must be published once each for two successive weeks
in the Sun Current. Notice will also be mailed directly to the existing operator, Comcast and the prospective
applicant, CenturyLink.
The closing date for the submission of applications will be April 24, 2015. The attorney for the SWSCC will
provide the needed analysis regarding the qualifications of the applicant.
An estimated timeline of the process is attached to this report for Council information.
RECOMMENDED ACTION:
By motion: Authorize the City Manager to publish the Notice of Intent to Franchise for two successive
weeks in the Richfield Sun Current commencing April 2, 2015.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
Richfield has been a member City of the five City Southwest Suburban Cable Commission(SWSCC)since the early
1980s. The SWSCC has been the contact point in terms of securing and administering cable television franchises
within the member cities since that time. Legal staff for the SWSCC does the background work in assessing the
qualifications of an applicant for a television cable franchise and makes recommendations to the member cities on the
issuance of a franchise. So the process that is being followed in this instance is the same that has been used for such
franchise applications in the past.
B. POLICIES (resolutions, ordinances. regulations, statutes. exc):
The cable franchising process in Minnesota is provided for in MN Statutes Section 238.081.The City must follow the
procedures and timelines as stated in the Statute.
C. CRITICAL TIMING ISSUES:
It is essential that this matter be considered at the March 24,2015 City Council meeting in that CenturyLink has notified
the SWSCC that they are seeking to provide an application to franchise with the five cities of the SWSCC. The Notice
of Intent to Franchise initiates the formal process.
�. FINANCIAL IMPACT:
None. The costs of the franchise application process will be reimbursed to the City of Richfield by CenturyLink.
E. LEGAL CONSIDERATION:
Brian Grogan,the attorney for the SWSCC,has outlined the process to be followed in responding to this franchise
request and has prepared the attached Notice and all of the other documentation that will be utilized by the City in this
process.
ALTERNATIVE RECOMMENDATION(SL
None
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
A7TACHMENTS:
Description Type
� Notice of Intent Backup Materiai
❑ Schedule Backup Material
� Official Application Form Backup Material
NOTICE BY THE CITY OF RICHFIELD, MINNESOTA
OF ITS INTENT TO CONSIDER AN APPLICATION FOR A FRANCHISE
Notice is hereby given that it is the intent of the Gty Council of the City of Richfield, Minnesota,
to consider an application for a franchise for the purpose of operating a cable communications
system to serve the City of Richfield, Minnesota. This notice is given in accordance with the
requirements of Minn. Stat. § 238.481.
Applications shall be submitted in response to this Notice and Request far Proposals available
on request in the office of the�ity's outside legal counsel, Brian Grogan, Moss&Bamett, 150
South Fifth Street, Suite 1200, Minneapolis, Minnesota 55402.
A. The deadline for submitting applications is April 24, 2015.
B. Applications shall be in writing, notarized, in a formafi consistent with the Request for
Proposals, and sealed with seven (7) copies enclosed. Applications shall be
delivered to the attention of Steven L. Devich, City Manager, City of
Richfield, 6700 Portland Avenue, Richfield, Minnesota 55423. Two{2)
additional copies shall be simultaneously submitted to the Cty's ou#side legal counsel,
Brian Grogan, Moss&Bamett, 150 South Ffth 5treet, Suite 1200, Minneapolis,
Minnesota 55402.
C. Pursuant to Minn. Stat. § 238.081 subd. 8, Applicants will be required to
reimburse the City for all necessary costs of processing a cable communications
franchise. Each application shall include an application fee of Ten Thousand and
No/100 Dollars ($10,00Q} in the form af a certified check made payable to the
City of Richfield, Minnesota. Any unused porbion of the application fee shall be
returned to the Applicant and any additional fees required to process the
applicatian and franchise beyond the Application fee shall be assessed to the
Applicant.
D. Applicants are requested to be present at a public hearing befare the City Council
that is presently scheduled to be held at City Hall, beginning at approximately
7:00 p.m. on May 12, 2015. Each applicant will be given time to summarize its
application.
E. The Request for Proposals sets forth in detail the expectations of the City of
Richfield, Minnesota and the requirements of the content of the franchise
proposal and are made in conformance to the requirements of Minn. Stat. §
238.081, subd. 4.
F. The services to be offered are identified in the Request for Proposals and include
a system providing public, educational and govemmental access channels
consistent with state law; a mix, level and quality of pragrams and services
comparable to other systems in the region senring similar sized communities and
customer services and maintenance plans to ensure quality service to the
subscriber. The Request for Proposals provides further details of the services to
be offered.
2797551v1
G. The criteria for evaluating the applications and priorities for selection are as
follows:
1. The compieteness of applications and conformance to Request for
Proposals;
2. Customer service policies and system testing;
3. The legal, technical, and financial qualifications of the applicant; and
4. The proposal for community services, including public, educational, and
govemmental access in accordance with state law.
H. Applications which meet the above criteria in the opinion of the City Council shall
be considered for a franchise.
I. The applicant(s) selected by the C'ity Council will be required to accept the
franchise documents granted within thirty{30) days after adoption.
J. All questions concerning this request should be directed to the City's outside legal
counsel, Brian Grogan, Moss&Bamett, 150 Sou� Ffth Street, Suite 1200,
Minneapolis, Minnesota 55402; phone {612)877-5340.
Date: March , 2015
CI7Y OF RICHFIELD, MINNESOTA
By:
Its:
2797551v1
PROCEDURAL TIMELINE REGARDING THE
REQUEST FOR A CABLE COMMUNICATIONS FRANCHISE
City of Richfield, Minnesota
DATE TASK
February 2015 Meeting of Commission staff and any other interested parties to
review process, law, concerns.
March 24, 2015 City considers publication of Notice of Intent to Franchise.
April - June 2015 Commission begins negotiations regarding franchise terms with
prospective Applicant.
� April 2, 2015 City publishes Notice of Intent to Franchise once each week for
and �� tZ) successive weeks in local newspaper. Notice also mailed
directly to existing operator (Comcast) and other prospective
April 9, 2015 Applicants (CenturyLink).
April 24, 2015 Closing date for submission of Application [must be at least ZO
days from date of first publicationJ.
April/May 2015 Consideration of Application received.
April 14, 2015 City meets to call Public Hearing.
Late April 2015 City publishes Notice of Public Hearing [ID ta 14 days before
conduct of hearingJ.
May 12, 2015 �ty conducts Public Hearing regarding Franchis�e Applications—
considers resolution regarding qualifications.
May 2015 Preparation of report by Moss&Barnett regarding qualifications
of Applicant's.
May/]une, 2015 Cammission meets to consider Applicant's qualifications and Moss
&Barnett's report— issue recommendation to Member�ties.
NOTF—April 22, 2015 is the Commission's next regularly
scheduled meeting date.
May/June 2015 Commission considers Applicant's Franchise and issues its
recommendation to the Member Cities regarding adoption of the
Franchise.
June, 2015 City Council considers award of Franchise to successful
Applicant(s) [must be at lea 7 days after Public Hearing—no
tim�limit on when action must be takenJ.
June/July 2015 Successful Applicant a�tept franchise document and submits
required closing documentation [typically within 30 days of the
grant af a franchiseJ.
z�9�s6z�i
REQUEST FOR PR�POSALS
Official Application Form
Applicants interested in submitting a proposal for a cable communications franchise shail submit
the foAowing informa�on as required by Minnesota Statutes Section 238.081 {subd. 4)to the City
of Rich�ieid, Minnesota ("City'� on or before Apri124, 2015,
A. Plans for channel capacity, including bo�the total number of channeis capabie of
being energized in the system and the number of channels to be energized
immediately.
B. A statement of the television and radio broadcast signals for which permission to
carry will be requested from the Federal Communications Commission.
C. A description of the proposed system design and planned operation, including at
least the following items:
i. The general area for loca�on of antenna and headend, if known;
2. The schedufe for activating cable and two-way capacity;
3. The type of automated services to be provi�led;
4. The number of channels and services to be made available for access cable
broadcasting; and
5. A schedule af charges for facilities and staff assistanoe for access cable
broadcasting.
D. Terms and conditions under which particular service is to be provided to
govemmental and educational entities.
E. A schedule of proposed rates in relation to the services to be provided and a
proposed polic.y regarding unusual or difficult conne�tion of services.
F. A time schedule for construction of the entire system with the time sequence for
wiring the various parts of the area requested to be served.
G, A statement indicating the applicant's qualifica�ons and experience in the cable
communications field, if any.
H. An identification of the municipalities(including contact information for the
municipal officials in each community) in which the applicant either owns or
operates a cable communications system, diretdy or indirectly, or has outstanding
franchise.s for which no system has been built.
I. Plans for finanang the proposed system, which must indicate every significant
anticipated source of capital and significant limitations or conditions with respect to
the availability of the indicated sources of capital. This information should include:
i. �urrent financial statements;
i
2797568vi
2. Proposed sources and uses of funds for the construction project;
3. Financiat budgets for the next three (3)years;
4. Documentation regarding the commitment of funds; and
5. Any other information that applicant determines wouid be useful in
evaluating its financial qualifications.
]. A statement of ownership detailing the corporate o�'ganizafion of the applicant, if
any, including the nam�s and addresses of officers and directors and the number of
shares held by each officer or director, and intercompany relationship, induding the
parent, subsidiary or affiliated company.
K. A notation and explanation of omissions or other variations with respect to the
requirements of the proposal.
Substantive amendments may be made to a proposal after a proposal has been submitted only
upon approval of the City and before the award of a franchise. All proposals must be notar�zed
and must include responses to the above information requests, as well as the informati4n
requested in the Notice by the C'ity of its Intent to Franchise a Cable Communica�ons System,
available from the City upon reque.st.
Applicants are advised ti�at Comcast curren�y provides cable television service throughout the Ciqr
of Richfield, Minnesota.
The City reserves its right to request addifional informafion of any applicant at any time during this
process.
Any questions regarding this Request for Proposals may be directed in writing to the C�ty's outside
legal counsel, Brian Grogan, Moss&Bamett, 150 South Ffth Street, Suite 1200, Minneapolis,
Minnesota 55402; phone (612)877-5340.
z
2797568v1
AGENDA SECTIaN: CONSENT CALENDAR
AGENDA ITEM# 4.B.
� STAFF REPORT NO. 43
� , � . CITY COUNCIL MEETING
� 3/24/2015
�
REPORT PREPARED BY: Chris Regis, Finance Manager
DEPARTMENT DIRECTOR REVIEW: Steven L. Devich,Administrative Services Director
OTHER DEPARTMENT REVIEW: None.
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the approval of a resolution amending the allocation of the 2014 General Fund
Budget.
EXECUTIVE SUMMARY:
The City Charter provides that the City Council must appropriate monies for operations of the City on a
departmental level basis. During the course of the year, the City Council amends the operating budget and it is
referred to as the Revised Budget.
At year end, if a department within the City's General Fund exceeds its approved appropriation, a transfer of
appropriations from another General Fund department is required to bring that department's budget into
balance.
Two General Fund departments, Public Works and Recreation Services exceed their approved 2014
appropriations.
Public Works has exceeded it appropriation by approximately$50,080.This was primarily due to increases in
personnel costs and salt usage as a result of the extreme winter conditions at the beginning of 2014.
Recreation Services has exceeded its appropriation by approximately$9,260. This was due to overages in
publication costs and increased costs due to initiating new recreation programs. These costs have been
mitigated by corresponding increases in program revenue.
To balance the appropriation of the Public Works and Recreation Services departments, a transfer of
appropriations from the Public Safety department in the amount of$76,000 is recommended.
Finally, it should be noted, that the General Fund will end 2014 with an estimated surplus of$745,000.
RECOMMENDED ACTION:
By Motion: Approve the resolution amending the 2014 General Fund Budget by authorization of a
transfer of appropriations from the Public Safety Department to the Public Works and Recreation
Services Departments.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
. The Public Works DepartmenYs budget for 2014 exceeds the adopted appropriation by
� approximately$50,080 or 1.38%.Within the department this can be broken down to the Engineering
division exceeding budget by$4,380,the Streets division exceeding budget by$63,580,the Parks
Maintenance division exceeding budget by$3,690 and the Forestry division exceeding budget by
$18,150.The remaining division,Administration is$39,720 under budget.
. The cause for the divisions within the Public Works departments to exceed the adopted
appropriations can be narrowed down to increased labor, contractual services, supply,and salt
usage costs.
. The Recreation Services DepartmenYs budget for 2014 exceeds the adopted appropriation by
approximately$9,260 or.54%.Within the department this can be broken down to the Administration
division exceeding budget by$4,690, and the Recreation Program division exceeding budget by
$11,190.The remaining division within the department,Wood Lake Nature Center, is$6,620 under
budget.
. The cause for the Administration division is increased publication costs incurred during the year.
. The cause for the Recreation Programs division was increases in costs due to initiating new
recreation programs in 2014. However,these costs were offset by corresponding increases in
program revenues.
. Therefore,after the compilation of the 2014 Revised Budget,the expenditures of the Public Works
and Recreations Services Departments have exceeded the appropriation contained in the 2014
Revised Budget, resulting in total 2014 expenditures to exceed appropriations by approximately
$50,080 and$9,260 respectively.
B. POLICIES (resolutions ordinances, requlations, statutes, exc):
. The City Charter provides that the City Council must appropriate monies for operations of the City
on a departmental level basis.
. During the course of the year,the City Council amends the operating budget and it is referred to as
the Revised Budget.
c. CRITICAL TIMING ISSUES:
N/A.
�. FINANCIAL IMPACT:
. The amount exceeding budget for the Public Works Department is approximately$50,080.
. The amount exceeding budget for the Recreation Services Department is approximately$9,260.
. City staff is recommending that the 2014 Revised Budget be allocated between the following
departments and divisions in order to balance all City departments:
INCREASED BUDGETED EXPENDITURES
Public Works
Streets Division 60 000
Total so 000
Recreation Services
Administration Division $ 5,000
Recreation Programs 11 000 '
Total 16 000
Combined Total 76 000
DECREASE BUDGETED EXPENDITURES
Public Safety
Police Operations 76 000
Total 76 000
Net Change to General Fund Budget� o
E. LEGAL CONSIDERATION:
. City Charter provides that the City Council must appropriate funds at the department level of
spending.
ALTERNATIVE RECOMMENDATION(S1:
None.
PRINCIPAL PARTIES EXPECTED AT MEETING:
N/A.
ATTACHMENTS:
Description Type
❑ 2014 Budget Amendment Resolution Resolution Letter
RESOLUTION NO
RESOLUTION AUTHORIZING REVISiON OF 2014 BUDGETS OF VARIOUS
DEPARTMENTS
WHEREAS, Resolution No. 10873 appropriated funds for personal services, other
services and charges, supplies and capital outlays for each department of the City for the
year 2014; and
WHEREAS, Resolution No. 11019 authorized revision of the 2014 budget various
departments; and
WHEREAS, the City Manager has requested a revision of the 2014 budget
appropriations in accordance with charter provisions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, MN as follows:
SUMMARY
INCREASE BUDGETED EXPENDITURES
Public Works
Streets Division $60,000
Total $60,000
Recreation Services
Administration Division $ 5,000
Recreation Programs Division $11,000
Total $16,000
Combined Total $ 76,000
DECREASE BUDGETED EXPENDITURES
Public Safety Department:
Police Operations Division $76,000
Total $76,000
Net Change to General Fund Budget -0-
Passed by the City Council of the City of Richfield, MN. this 24th day of March,
2015.
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION: CONSENT CALENDAR
AGENDA ITEM# 4.C.
� STAFF REPORT NO. 44
s , � � CITY COUNCIL MEETING
� 3/24/2015
�
REPORT PREPARED BY: Jay Henthorne, Director Of PublicSafety/Chief of Police
DEPARTMENT DIRECTOR REVIEW: Jay Henthorne, Public Safety Director
OTHER DEPARTMENT REVIEW: N/A
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the approval of the renewal of the contract with Adesa Minneapolis for 2015/2016 for
auctioning forfeited vehicles from Public Safety/Police.
EXECUTIVE SUMMARY:
Adesa is a company used by the Public Safety Department to store and auction off seized vehicles. The City
currently has a contract with Adesa and would like to renew the contract for the year 2015-2016 as the
contract expires on March 31, 2015.
RECOMMENDED ACTION:
By Motion:
. Approve the renewal of the 2015-2016 attached auction service contract between the City of
Richfield and Adesa Minneapolis,for the auctioning of forteited vehicles from Public
Safety/Police.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
• Adesa's performance during the past year of the contract period was satisfactory. They auction forfeiture
vehicles for many cities,including the City of Bloomington.
. Adesa Minneapolis has submitted the new contract for 2015-2016. The sale fee has changed from$110 to$125
in the new contract. No changes were made to the services they provide. Adesa indicates that,as in the past,
they have three different towing services that can handle Richfield and that they will use the least expensive
when they can.
B. POLICIES (resolutions, ordinances, regulations, statutes, exc1:
• Adesa Minneapolis notified the Ciry that they wish to renew their contract with the City.
• The Public Safety Department wishes to renew the contract with Adesa Minneapolis.
• The contract has numerous conditions that must be met. Adesa Minneapolis is a reputable,established auction
company that meets all contract requirements.
C. CRITICAL TIMING ISSUES:
. A 30-day written notice must be given by either party to terminate the contract.
• Public Safety must have a company to store and auction forfeited vehicles on April 1,2015.
. Adequate space is not available in the City to store forfeited vehicies.
o. FINANCIAL IMPACT:
• The sale fee has increased from$110-$125 for the 2015-2016 contract.There is money in the Public Safety
budget to cover this increase.
E. LEGAL CONSIDERATION:
• The City Attorney has reviewed and approved the past contract with Adesa Mlnneapolis and there are no
contract changes under the new contract.
ALTERNATIVE RECOMMENDATION(S):
. Do not sign the contract; however, Public Safety would need to find other means to auction the
forfeited vehicles.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
❑ 2015/2016 Adesa Contract ContracUAgreement
AGREEMENT BETWEEN THE CITY OF RICHFIELD
AND ADESA MINNEAPOLIS
THIS AGREEMENT is made and entered into this 1st day of April, 2015 by and
between the City of Richfield, a Minnesota municipal corporation located at 6700 Portland Ave.,
S., Richfield, Minnesota 55423(hereinafter referred to as the"City"), and ADESA Minnesota,
LLC dba ADESA Minneapolis, a Minnesota limited, liability company with its principle business
offices located at 18270 Territorial Road, Dayton, Minnesota 55369 (hereinafter referred to as
"ADESA").
WITNESSETH
WHEREAS,the City comes into possession of and is authorized to retain various motor
vehicles which are identified as potentially being subject to forfeiture of other civil processes
under the laws of the State of Minnesota as a result of their having been used in the connection
with a criminal act(hereinafter referred to as"Forfeiture Vehicles")and upon successful
completion of the forfeiture or civil process the City is authorized to dispose of said vehicles in
accordance with Section 315 of the Richfield City Code; and
WHEREAS,ADESA represents that it has the professional expertise and knowledge to
perform its duties as an automobile dealer, and is licensed by the State of Minnesota in that
capacity; and
WHEREAS, THE City desires to hire ADESA to transport, store, repair, maintain and
sell its Forfeiture Vehicles;
NOW,THEREFORE, in consideration of the terms and conditions expressed herein,
the parties agree as follows:
I. TERM OF AGREEMENT
The term of this Agreement shall begin April 1st, 2015 and shall continue until April 1St
2016, subject to termination as provided in Article IV.
II. DUTIES OF ADESA
A. Upon specific authorization from the City, ADESA agrees to drive or transport
those vehicles identified by the City as one of its Forfeiture Vehicles to a secure location to be
determined and managed by ADESA.
B. Upon receipt of a City Forfeiture Vehicle and except for fire, storm,flood, war,
civil disturbance, riot, act of God, lightning, earthquake, or other similar casualty, which is not
within the control of ADESA or any act/omission of City or its officers, employees or agents,
ADESA accepts full responsibility for it and agrees to exercise due diligence in its care,
maintenance and storage of said vehicle until the time that it is sold or released; so as to avoid
waste and obtain a reasonable sale price at auction.
C. Upon specific authorization from the City,ADESA agrees to perform such minor
repair work on the City's Forfeiture Vehicles so as to prepare them for auction and maximize the
City's return at auction, but in no event shall such repair work exceed the cost of TWO
HUNDRED AND NO/100 DOLLARS ($200.00)without prior, written authorization by the
Richfield City Manager or his/her designee.
D. Upon specific authorization from the City,ADESA agrees to release the City's
Forfeiture Vehicles prior to auction on such terms and conditions as the City may direct.
E. ADESA agrees to box and store personal property that is not affixed to, but
located within,the City's Forfeiture Vehicles and upon specific authorization from the City to
release such property on such terms and conditions as the City may direct.
F. Upon specific authorization from the City,ADESA agrees to promptly sell the
City's Forfeiture Vehicles in a commercially reasonable manner by an open and competitive
automobile dealer or salvage auction.
G. ADESA agrees to defend, indemnify and hold harmless the City, its officials,
employees and agents from any and all claims, causes of action, lawsuits, damages, losses or
expenses, including attorney fees, arising out of or resulting from ADESA's (including its
officials, agents or employees)performance of the duties required under this Agreement,
provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness,
diseases or death or to injury to or destruction of property including the loss of use resulting
therefrom and is caused in whole or in part by any negligent act or omission or willful
misconduct of ADESA.
H. During the term of this Agreement ADESA agrees to maintain general
comprehensive liability insurance in the amount of$1,000,000 for any damage to property,theft,
loss or other claims as a result of ADESA's negligence or malfeasance in performing this
Agreement. In addition, ADESA agrees to maintain such motor vehicle liability insurance as
required by state and federal laws.
I. ADESA shall be licensed and bonded in the State of Minnesota to perform its duties
under this Agreement and shall provide a certificate of licensure, bonding and insurance to the
City.
J. ADESA agrees to comply with all applicable local, state and federal laws, rules
and regulations in the performance of the duties of this Agreement.
K. It is agreed that nothing herein contained is intended or should be construed in
any manner as creating or establishing the relationship of copartners between the parties hereto
or as constituting ADESA's staff as the agents, representatives or employees of the City for any
purpose in any manner whatsoever. ADESA and its staff are to be and shall remain an
independent contractor with respect to all services performed under this Agreement. ADESA
represents that it has, or will secure at its own expense, all personnel required in performing
services under this Agreement. Any and all personnel of ADESA or other persons,while
engaged in the performance of any work or services required by ADESA under this Agreement,
shall have no contractual relationship with the City and shall not be considered employees of
the City, and any and all claims that may or might arise under the Workers' Compensation Act
of the State of Minnesota on behalf of said personnel or other persons while so engaged, and
any and all claims whatsoever on behalf of any such person or person or personnel arising out
of employment or alleged employment including,without limitation, clams of discrimination
against ADESA, its officers, agents, contractors or employees shall in no way be the
responsibility of the City; and ADESA shall defend, indemnify and hold the City, its officers,
agents and employees harmless from any and all such claims regardless of any determination
of any pertinent tribunal, agency, board commission or court. Such personnel or other persons
shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever
from the City, including,without limitation, tenure rights, medical and hospital care, sick and
vacation leave, Workers'Compensation, Unemployment Compensation, disability, severance
pay and PERA.
L. The books, records, documents, and accounting procedures of the Contractor,
relevant to this Agreement, are subject to examination by the City, and either the legislative or
state auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5.
M. ADESA agrees to comply with the Americans with Disabilities Act(ADA),
Section 504 of the Rehabilitation Act of 1973 and not discriminate on the basis of disability in
the admission or access to, or treatment of employment in its services, programs or activities.
ADESA agrees to hold harmless and indemnify the City from, costs, including by not limited to
damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation
of ADA and/or Section 504 caused by the ADESA. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all services, programs and
activities. The City has designated coordinators to facilitate compliance with the Americans
With Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of Justice
regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as
mandated by Section 8.53 of the U.S. Department of Housing and Urban Development
regulations.
N. The Contractor will comply with all applicable provisions of the Minnesota
Government Data Practices Act., Chapter 13 of the Minnesota Statutes.
O. Any Forfeiture Vehicles which ADESA has been authorized and directed to sell
but was unable to under the terms of this Agreement shall be returned to the City at a site
designated by it as soon as reasonably practicable but in no event more than sixty(60)days
from the occurrence of the event making sale under this Agreement impossible.
III. DUTIES OF THE CITY
A. The City shall consign specifically identified Forfeiture Vehicles to ADESA to
sell to the highest bidder at public dealer or salvage auctions.
B. The City shall certify that it has good title and right to sell those of its Forfeiture
Vehicles which it directs and specifically authorizes ADESA to sell at public dealer or salvage
auctions and shall provide and deliver merchantable title to the purchaser upon notification from
ADESA.
C. The City shall defend, indemnify and hold harmless the ADESA, its officials,
employees and agents from any and all claims, causes of action, lawsuits, damages losses or
expenses, including attorney fees, arising out of or resulting from the City's performance of the
duties required under this Agreement, provided that any such claim, damages, loss or expense
is attributable to bodily injury, sickness, diseases or death or to injury to or destruction of
property including the loss of use resulting therefrom and is caused in whole or in part by any
negligent act or omission or willful misconduct of City.
Notwithstanding the above, City shall also fully defend, indemnify and hold ADESA
harmless for and against any and all claims, expenses (including reasonable attorney's fees),
suits and demands arising out of, based upon and resulting from alleged or actual damage
caused by the forfeiture process or from inaccuracy of the odometer reading on any Forfeiture
Vehicle prepared in connection with the sale at auction, unless such inaccuracy is caused by an
employee, agent or officer of ADESA.
I
D. The City shall pay to ADESA and ADESA shall deduct from the sale proceeds
of the Forfeiture Vehicle,the following amounts as and for its services properly authorized and
provided pursuant to this Agreement:
1. Transportation of an operable Forfeiture Vehicle to or from the City of Richfield to
ADESA's designated storage site: $50.00.
2. Tow of an inoperable Forfeiture Vehicle(tow or trailer)to or from the City of Richfield to
ADESA's designated storage site: Not to Exceed$100.00.
3. Basic cleaning of a Forfeiture Vehicle: $37.00.
4. Complete detail ofi a ForFeiture Vehicle(vacuum and shampoo carpets, detail interior,
etc.): $85.00.
5. Repair of a Forfeiture Vehicle: Shop Rates.
6. Sale by auction of a Forfeiture Vehicle: $125.00.
7. Release of a Forfeiture Vehicle prior to auction: $50.00 redemption, fee plus any
charges (i.e.,transportation).
8. Storage fee if car is not sold within 90 days: $3.00/day.
9. Inventory fee for lease of personal property: $25.00.
IV. TERMINATION
Either party may terminate this Agreement for any reason upon thirty(30)days advance
written notice to either party. The City reserves the right to cancel this Agreement at any time in
the event of default or violation by ADESA of any provision of this Agreement. The City may
take whatever action at law or in equity that may appear necessary or desirable to collect
damages arising from a default or violation or to enforce performance of this Agreement.
V. MISCELLANEOUS
A. Any material alterations, variations, modifications or waivers of provisions of
this Agreement shall be valid only when they have been reduced to writing as an amendment to
this Agreement and signed by both parties.
B. This Agreement shall not be assignable except at the written consent of the
City.
C. This Agreement represents the entire Agreement between ADESA and the City
and supersedes and cancels any and all prior agreements or proposals,written or oral, between
the parties relating to the subject matter hereof; and amendments, addenda, alterations,or
modifications to the terms and conditions of this Agreement shall be in writing and signed by
both parties.
D. The parties agree to comply with the Minnesota State Human Rights Act,
Minnesota Statutes, Section 363.
E. The parties hereto agree to comply with Section 504 of the Rehabilitation Act of
1973/31 CFR Part 51. This Act states in part that, "...all recipients of federal funds,whether in
the form of a grant or a contract, review, and if necessary modify, their programs and activities
so that discrimination based on handicap is eliminated."
F. The terms and conditions of this Agreement shall be binding on ADESA's
successors and assigns and to the extent any assignee of ADESA.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF RICHFIELD
DATED: BY:
Director of Public Safety
DATED: BY:
ADESA MINNEAPOLIS
DATED: BY:
Its
AGENDA SECTION: CONSENT CALENDAR
AGENDA ITEM# 4.D.
� STAFF REPORT NO. 45
' . � � CITY COUNCIL MEETING
�
3/24/2015
�
REPORT PREPARED BY: Betsy Osborn,Support Services Manager
DEPARTMENT DIRECTOR REVIEW: Jay Henthome, Public Safety Director
OTHER DEPARTMENT REVIEW: None
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the approval of the continuation of the agreement with the City of Bloomington for
the provision of public health services for the City of Richfield for the year 2015.
EXECUTIVE SUMMARY:
The City of Richfield has had a public health nursing contract with the City of Bloomington to provide public
health services on Richfield's behalf for over 35 years. Richfield has found that their staff has the knowledge
and resources necessary to provide a professional level of public health services to Richfield residents.
The 2015 contract reflects a 5% increase over the 2014 contract amount which is largely due to rising salary
and benefit costs.
This is the City's 2015 contractual agreement with Bloomington that requires City Council approval.
RECOMMENDED ACTION:
By Motion:Approve the continuation of the agreement with the City of Bloomington for the provision
of public health services for the City of Richfield for the year 2015.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
In 1977,the State of Minnesota enacted the Community Health Services Act, which transferred the responsibility for the
adminstration of public health programs to local jurisdictions. The State also provided funds for the program and
encouraged local jurisdictions to increase the efficiency of their programs by grouping together whenever it made sense
to do so. Richfield entered into a contractual agreement with Bloomington at that time and the program has been
administered under a contract with them since then. The Act was revised in 2003 and is now referred to as the Local
Public Health Act.
The contract amount for providing public services in 2015 reflects a 5°/a increase over the 2014 contract amount. The
contract amount for 2014 was$215,430. The contract amount for 2015 is$226,202.
In 2004,changes were made to the Public Health Act at the State level to make reporting and accountability record
keeping more e�cient. Those changes also"regrouped"a large number of funding sources into one,which gives more
personalization of the funds for the best specific use of dollars within the community to be used in conjunction with
subsidy guidelines. It is now referred to as the Local Public Health subsidy.
B. POLICIES (resolutions, ordinances, regulations, statutes, exc):
The City of Bloomington has sufficient resources to provide a professional level of public health services to Richfield
residents.Annual evaluations of their services has shown that they are providing effective services in a very cost
effective manner and that Richfield residents are very satisfied.
c. CRITICAL TIMING ISSUES:
N/A
D. FINANCIAL IMPACT:
The contract amount has increased from$215,430 to$226,202 for the 2015 contract.There is money in the Support
Services budget to cover this increase.
E. LEGAL CONSIDERATION:
The City Attorney has reviewed the contents of the contract and has approved of it.
ALTERNATIVE RECOMMENDATION(Sl:
The Council could decide to have Richfield provide its own public health nursing services. The costs of
hiring the nursing staff necessary to provide the same level of services and administrative support currently
supplied by Bloomington would be more than our current expenditures and would require a significant
budget increase.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
� Bloomington Nursing Contract Contract/Agreement
AGREEMENT BETWEEN
THE CITIES OF BLOOMINGTON AND RICHFIELD
TO PROVIDE LOCAL PUBLIC HEALTH SERVICES
THIS AGREEMENT, made and entered into this day of ,
, by and between the City of Bloomington, a Minnesota municipal corporation, in the
County of Hennepin, State of Minnesota("Bloomington"), and the City of Richfield, a Minnesota
municipal corporation, in the County of Hennepin, State of Minnesota("Richfield").
WIT'NESSETH:
WHEREAS, Bloomington warrants and represents that its Division of Public Health is a
public health agency operating in accordance with all applicable federal and state requirements;
and
WHEREAS, Bloomington provides local public health services, including, but not
limited to public health nursing services (including home visits), public health clinics, health
education, health promotion services, disease prevention and control, health planning, and
program administration; and
WHEREAS, Richfield wishes to promote, support, and maintain the health of its
residents by providing local public health services such as health education, communicable
disease programs, public health nursing services, health assessment, counseling, teaching, and
evaluation in the community, home and clinic setting at a nominal fee to those making use of
such services, and to contract with Bloomington, through its Division of Public Health, to
provide such services to residents of Richfield; and
WHEREAS, the governing bodies of Bloomington and Richfield are authorized by
Minnesota Statutes, Section 145A.04, Subdivision 5, and by Minnesota Statutes, Section 471.59,
Subdivision 10, to provide local public health services and to enter into agreements with each
other for the provision of local public health services by Bloomington to residents of Richfield;
and
WHEREAS, through this contractual arrangement the provision of local public health
services will enable Richfield to document progress toward the achievement of statewide
outcomes, as stated in Minnesota Statutes, Section 145A.06, Subdivision Sa.
NOW, THEREFORE, the parties hereto, and for consideration of the covenants
hereinafter set forth, agree as follows:
I. TERM OF AGREEMENT
This Agreement shall be for a period from January 1, 2015, to December 31, 2015.
II. DUTIES OF THE PARTIES
A. Bloomington, through its Division of Public Health, agrees to provide residents of
Richfield with local public health services (hereinafter called "Public Health Services"), which
includes activities designed to protect and promote the health of the general population within a
community health service area by emphasizing the prevention of disease, injury, disability, and
preventable death through the promotion of effective coordination and use of community
resources, and by extending Public Health Services into the community.
B. Bloomington agrees to provide Public Health Services to the residents of
Richfield utilizing the same quality and kind of personnel, equipment and facilities as Public
Health Services are provided and rendered to residents of Bloomington.
C. Bloomington shall provide the Public Health Services pursuant hereto on a
confidential basis,using capable, trained professionals.
D. All Public Health Services to be rendered hereunder by Bloomington shall be
rendered pursuant to and subject to public health policies,rules, and procedures now or hereafter,
from time to time, adopted by the Bloomington City Council, and in full compliance with all
applicable state and federal laws, provided, however, that (i) no policy, rule, or procedure
hereafter adopted by the Bloomington City Council shall in any way affect,modify, or change the
obligations, duties, liabilities, or rights of the parties hereto as set out in this Agreement, or
reduce or detract from the kind, quality, and quantity of Public Health Services to be provided
hereunder by Bloomington to residents of Richfield, and (ii) all such policies, rules and
procedures shall be uniformly applied to all persons receiving Public Health Services.
E. Richfield agrees to pay Bloomington, for Public Health Services provided
pursuant to this Agreement according to the following terms:
1. The annual sum of TWO HUNDRED TWENTY SIX THOUSAND, TWO
HUNDRED TWO DOLLARS AND NO/100 ($226,202) shall be paid in quarterly
installments of FIFTY SIX THOUSAND, FIVE HUNDRED FIFTY DOLLARS
AND 50/100 ($56,550.50) to Bloomington within fifteen (15) days of the receipt
by Richfield of the statements to be given pursuant to Article II, Paragraph E.2
hereof, subject,however,to the provisions of Article II, Paragraph E.3 hereof.
2. On April 15, July 15, and October 15, 2015 and on January 15, 2016,
Bloomington shall send Richfield a statement, covering the period of three (3)
calendar months preceding the month in which the statement is given.
3. Should any dispute arise over this Agreement, Richfield shall pay for any
undisputed charges for the previous three (3) month period when due. Disputed
amounts will be addressed by both parties. If no agreeable solution is reached,the
dispute will be handled pursuant to Article III, Paragraph G.
F. In the event Richfield desires to inspect the financial books and records of
Bloomington related to the provision of Public Health Services hereunder, Bloomington shall
make its financial books and records available at the Bloomington City Hall for inspection and
copying by Richfield, or any agent, employee, or representative of Richfield, during business
hours.
G. It shall be the sole responsibility of Bloomington to determine the qualifications,
functions, training, and performance standards for all personnel rendering Public Health Services
under this Agreement.
H. Bloomington will communicate with Richfield relative to Public Health Services
to be performed hereunder, in the form of reports, conferences, or consultations, as Richfield
shall request. All reports relating to the provision of Public Health Services that are given by
Bloomington to the Bloomington City Council or to the City Manager during the term of this
Agreement shall also be given to Richfield.
I. Bloomington also agrees to send to Richfield an annual report describing the
Public Health Services performed pursuant to this Agreement. Said report shall be in such detail
and form as Richfield may reasonably request. Also, at Richfield's request, made not more than
two (2) times during the term of this Agreement, responsible administrative officers of
Bloomington's Division of Public Health shall attend meetings of the Richfield City Council, or
appropriate board or commission, to answer questions and give further information relative to the
activities performed and Public Health Services rendered under this Agreement.
J. Bloomington, through its Division of Public Health, will also provide services to
Richfield for Title V Maternal Child Health (MCH) and Temporary Assistance to Needy
Families (TANF) to qualifying women, infants and children and adolescents. Richfield agrees to
assign its rights to Minnesota Department of Health (MDH) funding provided for the MCH and
TANF programs for fiscal year 2015. Bloomington will complete all required services, reports
and documentation for these programs and will directly invoice MDH for the MCH and TANF
services that Bloomington provides to Richfield residents.
K. Bloomington hereby agrees to maintain in force its present policy of commercial
general liability insurance in compliance with Minnesota Statutes, Section 466, and professional
liability coverage in the amount of at least $1,500,000 per occurrence for the term of this
Agreement. Said policy shall be with an insurance company authorized to do business in
Minnesota. If requested, Bloomington will provide a certificate of insurance evidencing such
coverage. Richfield shall be named as an additional insured on Bloomington's commercial
general liability insurance only.
L. Bloomington shall further require medical malpractice insurance coverage by its
physicians and other licensed professionals with whom Bloomington has a contract for
professional services.
M. Bloomington and Richfield understand and agree that each shall apply and
qualify, independently and separately, for any and all grants, matching funds, and/or payrnents of
all kind from state, federal, and other governmental bodies relating to, or for the provision of, any
or all of the Public Health Services, and any and all such grants, matching funds, and payments
shall belong to the recipient and be used and applied as the recipient thereof shall determine,
without regard to this Agreement.
N. All notices, reports, or demands required or permitted to be given under this
Agreement shall be in writing and shall be deemed to be given when delivered personally to an
officer of the party to which notice is being given, or when deposited in the United States mail in
a sealed envelope, with registered or certified mail, postage prepaid thereon, addressed to the
parties at the following addresses:
To Bloomington: 1800 West Old Shakopee Road
Bloomington, Minnesota 55431
Attention: City Manager
To Richfield: 6700 Portland Avenue South
Richfield, Minnesota 55423
Attention: City Manager
Such addresses may be changed by either party upon notice to the other party given as herein
provided.
III. GENERAL PROVISIONS
A. Entire Agreement. This Agreement represents the entire Agreement between
Richfield and Bloomington and supersedes and cancels any and all prior agreements or
proposals, written or oral, between the parties relating to the subject matter hereof.
Amendments, addenda, alterations, or modifications to the terms and conditions of this
Agreement must be in writing and signed by both parties.
B. Americans With Disabilities Act. The parties agree to comply with the following
laws and regulations:
l. Richfield agrees to comply with the Americans With Disabilities Act (ADA), as
amended, and Section 504 of the Rehabilitation Act of 1973 ("Section 504"), as
applicable. Rich�eld will not discriminate on the basis of disability with respect
to participation in and access to its services, programs, or activities. Richfield
agrees to hold harmless and indemnify Bloomington from costs, including but not
limited to damages and reasonable attorney's fees in any action or proceeding
brought by third parties alleging a violation of the ADA and/or Section 504
caused by Richfield.
2. Upon request accommodation will be provided to allow individuals with
disabilities to participate in all services,programs and activities. Bloomington has
designated coordinators to facilitate compliance with the Americans with
Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of
Justice regulations, and to coordinate compliance with Section 504 of the
Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department
of Housing and Urban Development regulations. For information contact the
Human Services Division, City of Bloomington, 1800 Old West Shakopee Road,
Bloomington, Minnesota 55431; telephone (952) 563-8700; TTY: (952) 563-
8740.
3. Bloomington agrees to comply with the Americans With Disabilities Act (ADA),
as amended, and Section 504 of the Rehabilitation Act of 1973, as applicable, in
carrying out the services under this Agreement. Bloomington will not
discriminate on the basis of disability with respect to participation in and access to
Richfield's services, programs or activities. Bloomington agrees to hold harmless
and indemnify Richfield from costs, including but not limited to damages and
reasonable attorney's fees in any action or proceeding brought by third parties
alleging a violation of the ADA and/or Section 504 caused by Bloomington.
4. The parties agree to comply with the Minnesota State Human Rights Act,
Minnesota Statutes, Chapter 363A.
C. Non-Assignment• The parties agree that this Agreement shall not be assignable
except at the written consent of both parties.
D. Minnesota Government Data Practices Act. Richfield and Bloomington will
comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter
13 of the Minnesota Statutes, as amended.
E. Examination of Documents. The books, records, documents, and accounting
procedures of Richfield, relevant to this Agreement, are subject to examination by Bloomington,
and either the legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section
16C.05, Subdivision 5.
F. Liabili . Liability for Richfield and Bloomington shall be governed by the
provisions of the Municipal Tort Claims Act, Minnesota Statutes, Chapter 466. Nothing in this
Section is intended or shall operate as a waiver of any defenses or limitations on liability
available under the Municipal Tort Claims Act, Minnesota Statutes, Chapter 466. The provisions
of this Section are not intended for the benefit of any third party. In the event of any claims or
actions �led against either party, nothing in this Agreement shall be construed to allow a
claimant to obtain separate judgments or separate liability caps from the individual parties.
G. Mediation. Bloomington and Richfield agree to submit all claims, disputes and
other matters in question between the parties arising out of or relating to this Agreement to
mediation. The mediation shall be conducted through the Conflict Resolution Center, 2101
Hennepin Avenue, Suite 100, Minneapolis, Minnesota 55405. The parties hereto shall decide
whether mediation shall be binding or non-binding. If the parties cannot reach agreement,
mediation shall be non-binding. In the event mediation is unsuccessful, either party may exercise
its legal or equitable remedies and may commence such action prior to the expiration of the
applicable statute of limitations.
H. Severability. If any provision or term of this Agreement for any reason is declared
invalid, illegal or unenforceable such decision shall not affect the validity of any remaining terms
or conditions in this Agreement.
I. Si ng atorY Each person executing this Agreement on behalf of a party hereto
represents and warrants that such person is duly and validly authorized to do so on behalf of such
party, with full right and authority to execute this Agreement and to bind such party with respect
to all of its obligations hereunder. This Agreement may be executed in counterparts, each of
which shall be deemed an original, but all of which taken together shall constitute but one and
the same instrument.
N. TERMINATION
Either party may terminate this Agreement for any reason upon giving one hundred
twenty (120) days advanced written notice to the other party. Upon such termination, all
obligations and liabilities of the parties hereunder shall cease and terminate, except the
provisions of Article II, paragraphs K and L listed above shall continue and survive such
termination. Also, in the event of termination pursuant hereto, the quarterly payment next due
shall be prorated and paid for only the period ended on the date of termination, and Bloomington
shall send to Richfield, within thirty(30) days after such termination, a report in the form of, and
in lieu of, the annual report required by Article II, Paragraph I hereto, and Richfield shall pay
such reduced quarterly payment for the period ended on the date of tertnination, within fifteen
(15) days after receipt of report.
Bloomington reserves the right to cancel this Agreement at any time in event of default or
violation by Richfield of any provision of this Agreement. Bloomington will provide a thirty
(30) day written notice period within which Richfield may cure said default or violation. In the
event the default or violation are not cured, Bloomington may take whatever action at law or in
equity that may appear necessary or desirable to collect damages arising from a default or
violation or to enforce performance of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed and their corporate seal to be affixed hereto the day and year first above written.
CITY OF BLOOMINGTON:
Dated: By:
Its Mayor
Dated: By:
Its City Manager
Reviewed and approved by the City Attorney.
City Attorney
CITY OF RICHFIELD:
Dated: By:
Its Mayor
Dated: By:
Its City Manager
AGENDA SECTION: PROPOSED ORDINANCES
AGENDA ITEM# 6.
� STAFF REPORT NO. 46
� , � . CITY COUNCIL MEETING
�
3/24/2015
�
REPORT PREPARED BY: Melissa Poehlman,City Planner
DEPARTMENT DIRECTOR REVIEW: John Stark,Community Development Director
OTHER DEPARTMENT REVIEW: None
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the second reading of an ordinance amending the City's Zoning Code and a
resolution approving summary publication of said ordinance. The proposed ordinance would allow
the following in the Single-Family Residential Districts: 1) construction of up to two-story garages
(with conditions), and 2)construction of accessory dwelling units.
EXECUTIVE SUMMARY:
At the request of the Planning Commission, staff has drafted the attached ordinance related to taller accessory
garage structures and accessory dwelling units. The ordinance is based on feedback received from Richfield's
online forum (Richfield Connect)and a Planning Commission work session held last December. The
proposed ordinance would allow both taller accessory garage structures and accessory dwelling units (ADUs)
in the R (Single-Family)and R-1 (Low-Density Single-Family) Residential Districts with conditions. Conditions
include limiting height based on the width of the lot, requiring complimentary building materials, requiring
owner occupancy of one unit in the case on an ADU and the provision of adequate parking.
A public hearing was held before the Planning Commission on February 23rd and no members of the public
spoke. The Planning Commission voted unanimously to approve the proposed ordinance.
RECOMMENDED ACTION:
By motion:
1) Approve the second reading of the ordinance amending the Richfield City Code to allow taller
accessory garages and accessory dwelling units in the Single-Family Residential Districts; and
2) Approve the resolution authorizing summary publication of an ordinance amending regulations
related to taller accessory garages and accessory dwelling units in the Single-Family Residential
Districts.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
None.
B. POLICIES (resolutions, ordinances, repulations, statutes, exc):
Summary of Proposed Changes:
-Accessory Garages in R and R-1 District:
• Under no circumstances can the height,lot coverage or total floor area of an accessory garage exceed that of
the principal residential structure. The floor area of accessory garages is defined to include space devoted to
vehicle parking,storage and non-garage uses such as an accessory dwelling unit,office or similar habitable
space. Floor area does not include crawl spaces or attic storage. Note-Overall square footage allowances for
accessory garage structures have not changed and remain 1,000 square feet.
. For residential lots that are less than 75 ft.in width,the height of an accessory garage may be increased from 14
ft.up to 18 ft.or 1-1/2 stories,whichever is less.
• For residential lots that are 75 ft.or greater in width,the height of an accessory garage may be increased from 14
ft.up to the height of the principal residential structure(maximum 25 feet).
. Setback reductions shall not be available for accessory garages that exceed 14 feet in height.
• Design standards applicable to taller garages:
o Primary exterior materials of the accessory garage must match the primary exterior materials of the
principal building.
o Roof pitch must be substantially similar to roof pitch of primary structure.
o Windows,false windows,doors or similar openings are required on all second story walls.
General Garage Changes(applicable to attached and detached):
• Garage door height limited to nine feet.
Accessory Dwelling Units(ADUs):
. Units may be internal to primary structure,attached to primary structure or detached(in an accessory garage
structure).
• Exterior materials must match existing structures.
• No more than one ADU shall be allowed on a lot.
• ADUs shall be permitted as an accessory to single-family homes only.
• The ADU shall not create a separate tax parcel.
• An owner of the property must occupy at least one dwelling unit on the lot as their primary place of residence and
homesteading is required.
. A rental license shall be required in accordance with current City requirements.
• Minimum area: 300 square feet; Maximum area: 800 square feet or the size of the principal dwelling,whichever
is less.
• Principal dwelling units must continue to meet minimum floor area requirements of the R and R-1 Districts(960
and 1,100 square feet,respectively)or not increase the degree of nonconformity.
• Creation of an internal or attached ADU shall not result in the creation of additional entrances facing the public
street.
• Conversion of garage space without replacement of the garage space(up to 2 spaces)is not permitted.
• A minimum of three off-street parking spaces are required in order to add an ADU of any kind.
C. CRITICAL TIMING ISSUES:
None
�. FINANCIAL IMPACT:
None
E. LEGAL CONSIDERATION:
. A public hearing was held before the Planning Commission on February 23,2015.
. Notice of the public hearing was published in the Sun Current newspaper in accordance with State
and Local requirements. No members of the public spoke.
. The Planning Commission recommended approval of the proposed amendment(7-0).
. A first reading of the proposed ordinance was approved on March 10, 2015.
. If approved,the ordinance will take effect following publication in the Sun Current Newspaper.
. In instances where the full text of an amendment is cumbersome and the expense of publication of
the full text is not justified, the City is permitted to publish a summary of the approved text.
ALTERNATIVE RECOMMENDATION(S):
. Approve the attached ordinance with amendments.
. Reject the proposed ordinance.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
❑ Ordinance Ordinance
❑ Resolution Resolution Letter
o Richfield Connect Summary Backup Material
d Richfield Connect Report Backup Material
� Zoning Map Exhibit
BILL NO.
AN ORDINANCE AMENDING THE RICHFIELD CITY CODE TO ALLOW TALLER
ACCESSORY GARAGES AND ACCESSORY DWELLING UNITS IN THE SINGLE-
FAMILY RESIDENTIAL DISTRICTS
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1 A new Subsection 507.07, Subdivision 43 of the Richfield City Code to
read as follows is added, and by now renumbering all following
subdivisions accordingly:
Subd. 43. "Dwellinq unit, accessorv." A dwellinq unit that is located on
the same lot as a principal residential structure to which it is accessorv,
and that is subordinate in area to the principal dwellinq.
. Section 2 Subsection 509.09, Subdivision 5 of the Richfield City Code related to
accessory building regulations is amended to read as follows:
Subd. 5. Lot coverage and height. No accessory building shall be
greater in lot coverage or floor area than the principal building, or greater
in height than the principal building.
Section 3 Subsection 514.05, Subdivision 3 of the Richfield Code relating to
allowable accessory uses in the R District is amended to read as follows:
Subd. 3. Private garages (includes attached and detached) or carports:
� �That do not exceed 1,000 square feet in g+-�floor area;. In the case
of detached qarages, floor area shall include space devoted to vehicle
parkinq, storage and non-qaraqe uses such as an accessory dwellinq
unit, office, or similar habitable space. Floor area shall not include
crawl spaces or attic storaae;
� That do not exceed an aggregate of 1,200 square feet (or 13% of lot
area in the case of lots of 15,000 square feet or more) in �s-floor
area when combined with all other accessory buildings and attached
garages on the lot��1
� 7hat are constructed in accordance with Subdivision 2 of this
subsection.-; and
d� In no event shall the height of a qarage door or carport opening,
measured from the floor to the trim covering the door header, exceed
nine (9) feet.
Section 4 Subsection 514.05, Subdivision 7 of the Richfield Code relating to
allowable accessory uses in the R District is amended to read as follows:
Subd. 7. The accommodation of one (1) roomer in addition to the family,
provided that:
a) The roomer plus the family shall not exceed a total of five (5) persons
(see definition of family); and
;
eb) Adequate off-street parking is available.
Section 5 A new Subsection 514.05, Subdivision 8 of the Richfield City Code relating
to allowable accessory uses in the R District to read as follows is added,
and by now renumbering all following subdivisions accordingly:
Subd. 8. Internal attached, and detached accessorv dwellinq units shall
be allowed, provided that:
� The principal residential structure is a permitted or conditional sinqle-
familv dwellinq;
� No more than one accessory dwellinq unit shall be allowed on a lot;
� The lot must meet current minimum width and depth requirements;
� The creation of an accessorv dwelling unit shall not create a separate
tax parcel;
� An owner of the property must occupv at least one dwellina unit on the
lot as their primary place of residence. Proof of homesteadinq shall be
required and variances from this provision shall not be considered;
� A rental license for the non-owner-occupied unit shall be reauired in
accordance with Section 407 of the Citv Code;
g� Accessorv dwelling units must have a minimum area of 300 square
feet and cannot exceed 800 square feet or the aross floor area of the
principal dwellinq, whichever is less;
� Principal dwelling units must continue to meet minimum floor area
requirements or not increase the deqree of nonconformitv in this
matter;
i� The primarv exterior materials of an attached accessorv dwellina unit
must match those of the principal structure. Exterior materials for new
construction related to anv tvpe of accessorv dwellinq unit must match
the structure to which it is attached;
j� The creation of an attached or internal accessorv dwellinq unit shall not
result in the creation of additional entrances facina the public street on
the primarv structure;
� Exterior stairwavs leadinq to an upper storv accessorv dwellinq unit
shall be allowed so lonq as the staircase and railinq are not
constructed with raw or unfinished lumber;
� Conversion of qaraqe space to an accessorv dwellinq unit is prohibited
unless the qaraqe space is replaced. Space within a qaraae that
exceeds what is necessarv for two vehicles mav be converted without
replacement; and
m� A minimum of three off-street parking spaces is reauired in order to
add an accessorv dwellinq unit of anv kind.
Section 6 Subsection 514.13, Subdivisions 2-4 of the Richfield Code relating to
building heights and setbacks in the R District are amended to read as
follows:
Subd. 2. Building setback and maximum height (measurements in feet).
Use Front Rear Interior Street/Corner Maximum Height(as
Side Side defined in 507.07,
Subd.53)
Single-family building 30 25 5 12 25
(but see Subd.3 and 5)
Two-family building 30 25 10 12 25
(but see Subd.3 and 5)
Cluster home 10 25 5 12 25
development in R-SFH (but see Subd.8)
guided area
(but see Subd. 3 and 5)1
Cluster home 30 25 5 12 25
development in non-R- (but see Subd.8)
SFH guided area
(but see Subd. 3 and 5)'
Accessory-garage 30 3 5 12 142
(but see Subd.3-6) (5 if utility easement (but see Subd. 71
or�reater than 14
ift.tall)
i
Accessory-nongarage 30 3 5 12 123
�(but see Subd.4 and 5) (5 if utility
� easement)
Nonresidential building 40 30 30 30 42
�(but see Subd.5 and 7)
�
Accessory building to 40 10 10 30 15
nonresidential use
(but see Subd. 5)
' Setbacks for cluster home developments shall apply to the perimeter of the development.
Setbacks between attached and detached units within a cluster home development must
comply with applicable building and fire codes. (Added, Bill No. 1996-22)
2 For garages, height is measured on the side of the building with the vehicle door. �e
3�For��nongarage accessory structures, height is measured from the ground level to the
highest point of the roof.
Subd. 3. Setback reductions for principal buildings. The following
setback reductions apply in the R District:
a) On a corner lot, the street side setback requirement shall be the
lesser of 12 feet or the established street side setback of the existing
principal building on the same lot for single-family, finro-family and cluster
home development structures. In any case the provisions of paragraphs d)
and e) of this subdivision shall be applicable; (Amended, Bill No. 1996-22)
b) The front setback requirement for a new single-family dwelling, two-
family dwelling or cluster home development on a lot may be reduced to
not less than the average existing front setback of the dwelling(s) which
front on the same street and abut such lot, to a minimum setback of 20
feet; (Amended, Bill No. 1996-22)
c) With respect to single-family homes existing on or before June 1,
1995, the interior side setback requirement may be reduced to not less
than three (3) feet for the purpose of constructing an attached garage or a
finro-car garage to replace a single-car garage, provided the following
conditions are met:
(i) A letter of consent signed by the owner of the property that
abuts the interior lot line shall be submitted to the city;
(ii) The garage shall be located a distance of not less than eight
(8)feet from any building on an abutting lot;
(iii) The width of the garage shall not exceed 20 feet, and the
length shall not exceed 26 feet;
(iv) Accessorv aaraaes built under this Subdivision are limited to
14 feet in height;
(+v) The garage wall most parallel and adjacent to the interior lot
line shall have no more than a one-foot roof overhang (eave
projection); and
/vl The n.� o ��i.�ll m � r�nrnllel nnr! n.Ji ,,,,;^,. 1,�+
�r/--rrr��a��—.v-c.,,�,-rC�ST-pcma„cr-a„c�crap&62FI�t� ��Ctt�t
,
nrn�iirlo � nr�o /'I1 L�n��rfire r�Fir�n• �r�rl
r
(vi) A drainage plan shall be approved by the Engineering
Department prior to issuance of building permits.
d) Windows or window units may project a maximum of 24 inches into
a required front yard, street side yard, or rear yard of a dwelling, provided
that the floor area is not increased by more than ten (10) square feet,
however, in no case shall they be closer than six (6) feet from any lot line;
e) Those items classified as "not encroachments" in Section 509.11
f) The setback requirements for cluster home developments may be
reduced to 25 feet in the front and 12 feet in the rear if the following
criteria are met:
(i) The project can demonstrate that a superior design is
achieved through the reduced setback. Evidence of a superior
design may include but is not limited to the preservation of a natural
feature, creation of an amenity, creation of public open space, or
incorporation of special features to meet the needs of the target
population;
(ii) The reduced setback does not adversely affect the
overcrowding, or other similar impacts; and
(iii) The impact of the reduced setback is minimized through the
presence of features such as landscaping or other means of
buffering, a limited number of building openings in the portion of the
structure that infringes upon the setback, building orientation,
minimized garage door dominance, or other similar features.
g) In required front yards, covered porches attached to the principal
building that extend no more than ten (10) feet, provided that the porch is
no closer than 20 feet from the front lot line and that the design of the
porch is approved by the Community Development Director. The
Community Development Director must make the following findings to
approve a porch encroachment up to ten (10)feet:
(i) The exterior materials of the proposed porch are consistent
or complementary in color, texture and quality with those visible at
the front of the dwelling;
(ii) The roof of the proposed porch is properly proportioned to
and integrated with the roof of the dwelling and has no less than a
3:12 slope;
(iii) The base of the porch is not open and its appearance is
consistent with the base of the dwelling;
(iv) At least 65 percent of the exposed porch facade is open or
occupied by windows, screens, and/or doors of transparent
material; the facade constitutes the area from the floor level of the
porch to the porch ceiling; and
(v) Plans are prepared by a registered architect or reviewed by
the a design advisor selected by the Community Development
Department;
The Director may attach conditions to the approval of the porch
encroachment as needed to make the required findings; and
h) In required residential street/corner side yards, covered porches
attached to the front of a principal building that extend no more than ten
(10) feet, provided that the porch is no closer than 20 feet from the street
side lot line and that the design of the porch is approved by the
Community Development Director. The Director must make the findings
required by Section 514.13, Subd. 3(g). The Director may attach
conditions to the approval of the porch encroachment as needed to make
the required findings.
Subd. 4. Setback reductions for residential accessory buildings. The
following setback reductions apply in the R District:
a) The interior side setback requirement for sinale-storv accessory
buildings located entirely five (5) or more feet beyond the rear building line
of the principal building may be reduced to three (3)feet (Figure 10); and
b) On lots which provide alley access to the rear and there is no utility
easement, a detached garage may be located no less than two (2) feet
from the rear lot line, provided that the setback requirement of Section
514.13, Subd. 6 of this code and all building codes are met.
Section 7 A new Subsection 514.13, Subdivision 7 of the Richfield City Code relating
to building setbacks and height in the R District to read as follows is
added, and by now renumbering all following subdivisions accordingly:
Subd. 7. Additional heiqht for accessorv garaqes. The maximum height
of an accessorv aaraqe mav be increased when the following conditions
are met:
a) For lots that are less than 75 feet in width, a detached accessorv
qarage may not exceed the heiqht of the principal residential structure,
1 — '/2 stories or 18 feet, whichever is less. In no case shall the hiqhest
point of the roof of the detached accessorv aaraqe exceed the highest
point of the roof of the principal residential structure.
b) For lots that are 75 feet or areater in width, a detached accessorv
qaraae mav not exceed the heiqht of the principal structure. In no
case shall the hiqhest point of the roof of the detached accessorv
qaraqe exceed the hiqhest point of the roof of the principal residential
structure.
c) Primary exterior materials of the accessorv aaraae/structure must
match the primarv exterior materials of the principal buildinq and the
roof pitch must be substantiallv similar to the primary roof pitch of the
principal buildinq;
d) Windows, false windows, doors or similar openinqs are required on all
second storv walls.
Section 8 Subsection 518.05, Subdivision 3 of the Richfield Code relating to
allowable accessory uses in the Low Density Single-Family Residential
(R-1) District is amended to read as follows:
Subd. 3. Private garages (includes attached and detached) or carports;
a� �That do not exceed 1,000 square feet in ��floor area;. In the case
of detached garages, floor area shall include space devoted to vehicle
parkinq, storaqe and non-qaraqe uses such as an accessorv dwellinq
unit, office, or similar habitable sqace. Floor area shall not include
crawl spaces or attic storaqe;
� That do not exceed an aggregate of 1,300 square feet (or 13% of lot
area in the case of lots of 15,000 square feet or more) in �s-floor
area when combined with all other accessory buildings and attached
garages on the lot��i
� That are constructed in accordance with Subdivision 2 of this
subsection.-; and
,d� In no event shall the heiqht of a aarage door openinq or carport,
measured from the floor to the trim coverina the door header, exceed
nine (9) feet.
Section 9 Subsection 518.05, Subdivision 7 of the Richfield City Code relating to
allowable accessory uses in the R-1 District is amended to read as
follows:
Subd. 7. The accommodation of one (1) roomer in addition to the family,
provided that:
a) The roomer plus the family shall not exceed a total of five (5) persons
(see definition of family); and
;
eb)Adequate off-street parking is available.
Section 10 A new Subsection 518.05, Subdivision 8 of the Richfield City Code relating
to allowable accessory uses in the R-1 District to read as follows is added,
and by now renumbering all following subdivisions accordingly:
Subd. 8. Internal, attached, and detached accessorv dwellinq units shall
be allowed, provided that:
a� The principal residential structure is a permitted or conditional sinqle-
familv dwellinq;
b� No more than one accessorv dwelling unit shall be allowed on a lot;
c� The lot must meet current minimum width and depth requirements;
� The creation of an accessorv dwellinq unit shall not create a separate
tax parcel;
e� An owner of the property must occupy at least one dwellinq unit on the
lot as their primarv place of residence. Proof of homesteadinq shall be
required and variances from this provision shall not be considered;
f� A rental license for the non-owner-occupied unit shall be required in
accordance with Section 407 of the Citv Code;
g,� Accessorv dwelling units must have a minimum area of 300 square
feet and cannot exceed 800 square feet or the qross floor area of the
principal dwellinq, whichever is less;
h� Principal dwellinq units must continue to meet minimum floor area
requirements or not increase the deqree of nonconformity in this
matter;
i� The primarv exterior materials of an attached accessorv dwellina unit
must match those of the principal structure. Exterior materials for new
construction related to any type of accessorv dwellinq unit must match
the structure to which it is attached;
j� The creation of an attached or internal accessorv dwellinq unit shall not
result in the creation of additional entrances facinq the public street on
the primary structure;
k� Exterior stairways leadinq to an upper storv accessorv dwellinq unit
shall be allowed so lona as the staircase and railinq are not
constructed with raw or unfinished lumber;
I� Conversion of qaraqe space to an accessorv dwellinq unit is prohibited
unless the garaqe space is replaced. Space within a aaraae that
exceeds what is necessarv for two vehicles mav be converted without
replacement; and
� A minimum of three off-street parkinq sqaces is required in order to
add an accessorv dwelling unit of anv kind.
Section 11 Subsection 518.13, Subdivisions 2-4 of the Richfield City Code relating to
building height and setbacks in the R-1 District are amended to read as
follows:
Subd. 2. Building setback and maximum height (measurements in feet).
Use Front Rear Interior StreeUCorner Maximum Height
Side Side (as defined in
507.07, Subd. 53)
Single-family 30 25 10 15 35
building
(but see
Subd. 3 and
5)
Accessory; 30 3 10 12 14'
garage (5 if utility (but see Subd. 7)
(but see easement or
Subd. 3-6) qreater than 14 ft.
tall)
Accessory; 30 3 5 12 122
nongarage (5 if utility
(but see easement)
Subd. 4 and
5)
� For garages, height is measured on the side of the building with the vehicle door. �qe
;" "�
2 For nongarage accessory structures, height is measured from the ground level to the
highest point of the roof.
Subd. 3. Setback reductions for principal buildings. The following setback
reductions apply in the R-1 District:
a) On a corner lot, the street/corner side setback requirement shall be the
lesser of 15 feet or the established street side setback of the existing principal
building on the same lot. In any case the provisions of paragraphs c) and d) of
this subdivision shall be applicable;
b) With respect to dwellings existing on or before June 1, 1995, the interior
side setback requirement may be reduced to not less than five (5) feet for the
purpose of constructing an attached garage or a two-car garage to replace a
single-car garage, provided the following conditions are met:
(i) A letter of consent signed by the owner of the property that abuts
the interior lot line shall be submitted to the city;
(ii) The garage shall be located a distance of not less than 15 feet from
any building on an abutting lot;
(iii) The width of the garage shall not exceed 22 feet, and the length
shall not exceed 26 feet;
(iv) A drainage plan shall be approved by the Engineering Department
prior to issuance of building permits.
(v) Accessorv qaraaes built under this Subdivision are limited to 14
feet in heiqht.
c) Windows or window units may project a maximum of 24 inches into a
required front yard, street side yard, or rear yard of a dwelling, provided that the
floor area is not increased by more than ten (10) square feet, however, in no
case shall they be closer than eight (8)feet from any lot line;
d) Those items classified as "not encroachments" in Section 509.09
e) In required front yards, covered porches attached to the principal building
that extend no more than ten (10) feet, provided that the porch is no closer than
20 feet from the front lot line and that the design of the porch is approved by the
Community Development Director. The Community Development Director must
make the following findings to approve a porch encroachment up to ten (10)
feet:
(i) The exterior materials of the proposed porch are consistent or
complementary in color, texture and quality with those visible at the front of
the dwelling;
(ii) The roof of the proposed porch is properly proportioned to and
integrated with the roof of the dwelling and has no less than a 3:12 slope;
(iii) The base of the porch is not open and its appearance is consistent
with the base of the dwelling;
(iv) At least 65 percent of the exposed porch facade is open or
occupied by windows, screens, and/or doors of transparent material; the
facade constitutes the area from the floor level of the porch to the porch
ceiling; and
(v) Plans are prepared by a registered architect or reviewed by the a
design advisor selected by the Community Development Department;
The Director may attach conditions to the approval of the porch encroachment as
needed to make the required findings; and
f) In required residential street/corner side yards, covered porches attached
to the front of a principal building that extend no more than ten (10) feet,
provided that the porch is no closer than 20 feet from the street side lot line and
that the design of the porch is approved by the Community Development
Director. The Director must make the findings required by Section 518.13,
Subd. 3(e). The Director may attach conditions to the approval of the porch
encroachment as needed to make the required findings.
Subd. 4. Setback reductions for residential accessory buildings. The following
setback reductions apply in the R-1 District:
a) The interior side setback requirement for sinqle-story accessory
buildings located entirely five (5) or more feet beyond the rear building line
of the principal building may be reduced to three (3)feet (Figure 12); and
b) On lots which provide alley access to the rear and there is no utility
easement, a detached garage may be located no less than two (2) feet
from the rear lot line, provided that the setback requirement of Section
518.13, Subd. 6 of this code and all building codes are met.
Section 11 A new Subsection 518.13, Subdivision 7 relating to building height and
setbacks in the R-1 District of the Richfield City Code is added to read as
follows:
Subd. 7. Additional heiqht for accessorv qaraqes. The maximum heiaht
of an accessorv qaraqe mav be increased when the followinq conditions
are met:
e) For lots that are less than 75 feet in width, a detached accessorv
qaraqe may not exceed the heiqht of the principal residential structure,
1 — '/2 stories or 18 feet, whichever is less. In no case shall the hiahest
point of the roof of the detached accessorv aaraqe exceed the hiqhest
point of the roof of the principal residential structure.
f) For lots that are 75 feet or greater in width, a detached accessorv
qaraqe mav not exceed the heiqht of the principal structure. In no
case shall the hiqhest point of the roof of the detached accessorv
aaraqe exceed the highest point of the roof of the principal residential
structure.
g) Primarv exterior materials of the accessorv qaraqe/structure must
match the primarv exterior materials of the principal buildinq and the
roof pitch must be substantiallv similar to the primarv roof pitch of the
principal buildinq;
h) Windows, false windows, doors or similar openinas are required on all
second story walls;
Section 12 This Ordinance is effective in accordance with Section 3.09 of the
Richfield City Charter.
Passed by the City Council of the City of Richfield, Minnesota this day of
, 2015.
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
RESOLUTION NO.
RESOLUTION APPROVING SUMMARY PUBLICATION
OF AN ORDINANCE ALLOWING
CONSTRUCTION OF TALLER ACCESSERY GARAGES AND
ACCESSORY DWELLING UNITS
IN THE
SINGLE-FAMILY RESIDENTIAL DISTRICTS
WHEREAS, the City has adopted the above referenced amendment of the Richfield
City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense
of publication of the complete text is not justified.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield
that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
BILL NO.
AN ORDINANCE AMENDING THE RICHFIELD CITY CODE
TO ALLOW TALLER ACCESSORY GARAGES AND
ACCESSORY DWELLING UNITS IN THE
SINGLE-FAMILY RESIDENTIAL DISTRICTS
This summary of the ordinance is published pursuant to Section 3.12 of the
Richfield City Charter.
This ordinance revised rules related to the allowable dimensions of accessory
garages structures in the Single-Family Residential Districts (R and R-1). The ordinance
allows increased height (up to two-stories) under certain conditions. In no case can an
accessory garage structure exceed the height or floor area of the principal structure.
Overall size and lot coverage limitations remain in effect. Regulations also address
setbacks for taller garages and applicable design criteria.
The ordinance also created rules related to accessory dwelling units in the Single-
Family Residential Districts (R and R-1). The ordinance permits three types of accessory
dwelling units (ADUs): internal, attached and detached. A number of conditions related to
size, appearance, occupancy and available parking apply.
Copies of the ordinance are available for public inspection in the City Clerk's office
during normal business hours or upon request by calling the Department of Community
Development at (612) 861-9760.
Adopted by the City Council of the City of Richfield, Minnesota this 24th day of
March, 2015.
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
Richfield Connect Topic Summary
OVERVIEW
Topic Question:
What do you think about the idea of two-story detached garages?
Description or Subtitle:
City Ordinances currently limit the height of detached garages to 14 feet (one
story).There has been interest in increasing this height allowance. What are your
thoughts on taller detached garages? Would you be in favor of increased height
to allow for storage area above (one and a half stories)? What about two-story
garages that would have usable space for a workshop, office or living space on
the second floor?
Reason or Goal of the Question: To receive feedback from citizens regarding
two-story garages
DETAILS
Date Posted: 6/16/2014 Date Closed: 7/13/2014
Question Type: Idea Submission
Number of Ideas: 18 Number of Comments: 17
R ES U LTS
Summary of results:
Nearly all comments were supportive of allowing two-story garages, though many
expressed concerns about architectural compatibility and visibility from the street. Aside
from aesthetic concerns, residents also brought up possible nuisance concerns with
businesses operating out of residential neighborhoods, vehicle traffic/noise, etc. There
were no comments explicitly opposed to allowing two-story garages.Several
participants suggested that adding this flexibility could help current Richfield residents
stay in their homes as their families grow/change. Four commenters expressed specific
interest in allowing mother-in-law apartments/suites in two-story garages as well.
3/2/2015
Richfield Connect Topic Summary, cont.
A few comments expressed surprise that two-story garages were not already permitted.
Overall, the concept has strong support from this (limited) audience- as long as there
are controls in place to regulate architecture/character, placement/setbacks, and
potential impact on neighboring properties.
Most Popular Comments:
• "The biggest challenge for GROWING families to stay in Richfield is the house size.
If you can add to the garage great--maybe that would keep (increase the
probability) a few more families or small businesses that literally start in or work in
the garage. Just because it isn't attached, it can't be added onto? At minimum
1.5 stories should strongly be considered. It will ultimately help keep the
community more vibrant, the schools population more stable and money
circulating to area businesses."
• "I think this is a very interesting idea. I had to do a Google search to see what a
two-story detached garage would look like. Overall, I think it is a cool concept
and I wouldn't be object to having them in Richfield. With that being said, I do
think the city should take steps to make sure the garage fits into the look and feel
of the city. A big pole barn garage would not fit the neighborhood, so as long as
the city is considering things like that I think it is a good idea."
• "I think anytime a homeowner wants to add on, enhance or upgrade their home
it is a good thing for the neighborhood and community. Some homes are very
small in our community and adding on to the garage is a nice option. Edina and
areas of Minneapolis now have a moratorium on big expansions-so it's a bonus
to Richfield to encourage residents to add additions to their homes/garages."
Implications 8� Next Steps:
Planning Commission Study Session- 12/8/14
Planning Commission Public Hearing-2/23/15
City Council Ordinance Amendment-March 2015
3/2/2015
� mindmixer PROJECT RFPORTS Idea Re �rt �
r � p
Topic Name: Two-Story Garages
Idea Title: Encouraging remodeling is good for the city
Idea Detail: I think anytime a homeowner wants to add on, enhance or upgrade their home it is
a good thing for the neighborhood and community. Some homes are very small in our
community and adding on to the garage is a nice option. Edina and areas of Minneapolis now
have a moratorium on big expansions-so it's a bonus to Richfield to encourage residents to
add additions to their homes/garages.
Idea Author:Sara S
Number of Seconds 0
Number of Points 9
Number of Comments 0
Idea Title: I am in favor of changing the ordinance.
Idea Detail: I don't think our family would increase our garage height but it'd be cool for people
to have the option in Richfield!
Idea Author: Michelle V
Number of Seconds 0
Number of Points 8
Number of Comments 0
Idea Title: I think it is time for this change.
Idea Detail: Current economic conditions require many individuals to become independent
contractors. They may need to open offices in a space such as this in order to develop a
fledgling business. This is in the best of traditions of American entrepreneurism!
Idea Author:Chuck S
Number of Seconds 0
www.MlndMlxer.com
� mindmixer PROJECT REPORTS Idea Re �rt 2
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Number of Points 7
Number of Comments 2
Comment 1: Hi Jenn. The City has strict regulations on the types of businesses that are
permitted to be operated from a single-family residence. Those regulations are specifically
intended to prohibit business activities that would bother neighbors. If you would like us to
check into the operations in your neighborhood, please give us a call at 612-861-9760. � By
Melissa P
Comment 2: I agree-but must say that the full on construction business thaYs running out of
the driveway and garage of a house down the street from me is not favorable. I can't imagine
what it will be like when/if they can build a 2 story garage. On the other hand, I think a 2-story
garage will be a great option for many homes in Richfield, and will allow home-owners more
flexibility in adding space and upgrading their property. � By Jenn D
Idea Title: I would be in FAVOR of 2-story or 1.5 story additions.
Idea Detail:The biggest challenge for GROWING families to stay in Richfield is the house size.
If you can add to the garage great--maybe that would keep(increase the probabiliry) a few
more families or small businesses that literally start in or work in the garage.Just because it
isn't attached, it can't be added onto?At minimum 1.5 stories should strongly be considered. It
will ultimately help keep the community more vibrant,the schools population more stable and
money circulating to area businesses.
Idea Author: Steve W
Number of Seconds 0
Number of Points 6
Number of Comments 0
Idea Title:Why not?
Idea Detail: I think this is a very interesting idea. I had to do a google search to see what a
two-story detached garage would look like. Overall, I think it is a cool concept and I wouldn't
be object to having them in Richfield. With that being said, I do think the city should take steps
to make sure the garage fits into the look and feel of the city. A big pole barn garage would not
fit the neighborhood, so as long as the city is considering things like that I think it is a good
www,MlndMlxer,com
� mindmixer PROJECT RfPDRTS Idea Re ort 3
� _ p
idea.
Idea Author:Ted W
Number of Seconds 0
Number of Points 6
Number of Comments 5
Comment 1: I have a couple examples...they are all a little different too. I have admired all of
these structures and feel they add to the property and for sure fit in. 6819 Irving. 6830
Newton. 6801 Newton. � By Ted W
Comment 2: I agree Ted. We live by some large two story garages and they stick out and do
not fit the look of the neighborhood. My other thought is the intent of the large garage. We
have had issues with semi trucks and semi truck storage on our street in the past. � By Katie E
Comment 3:Sorry,try this link: http://bit.ly/1 yaiwqu � By Sean H
Comment 4: Can't speak for Ted, but this is a nice story-and-a-half detached garage off 32nd
and Colfax: https://www.google.com/maps/Ca�44.944723,-
93.292335,3a,89.8y,335h,83.86Udata=!3m4!1 e1!3m2!1 sEEs5-v-vXtrwfJG8PKIwOw!2e0.
(Although I wish they'd remove that errant driveway apron!) � By Sean H
Comment 5:Thanks for your comments, Ted. If you found some good examples on the web,
would you consider sharing them? � By Melissa P
Idea Title: I Love this idea!
Idea Detail:As a backyard self inechanic with racecar and offroad vehicles as hobbies, I could
make sure those vehicles were not out in the open and possibly causing neighborhood
eyesores.
Idea Author:Colin O
Number of Seconds 0
Number of Points 5
www.MlndMlxer,com
� mindmixer PROJECT REPORTS Idea Report 4
_ r
Number of Comments 0
Idea Title: Sure.
Idea Detail: I see no reason why not. Of course if they are using the space as a rental or
business they should have to comply with the existing licensing requirements.
Idea Author:Janna G
Number of Seconds 0
Number of Points 3
Number of Comments 1
Comment 1:Thanks for you input,Janna. � By Melissa P
Idea Title:Worth Exploring
Idea Detail: I think that ordinances like this are likely out of date and they need to be refreshed.
Of course, this probably means there still needs to be some guardrails, but overall, I think this
is a great option.
Idea Author:Amanda W
Number of Seconds 0
Number of Points 2
Number of Comments 1
Comment 1:Thanks for your thoughts, Amanda. � By Melissa P
Idea Title:All depends on placement visibility
Idea Detail: Detached or not, I think iYs important to shield this from the street--where a
hulking garage can detract from the neighborhood.
But if it's on the back of the lot, or on an alley, I don't see why not, particularly if it could be
used as an Accessory Dwelling Unit (aka granny flat).
www.MlndMlxer.cam
� mindmixer PROJECT REPORTS Idea Re �rt 5
_ � p
I'd be far more interested in limiting the footprint of the garage (e.g., no attached three-car
garages)than limiting the height.
Idea Author: Sean H
Number of Seconds 0
Number of Points 1
Number of Comments 5
Comment 1:Ted, again my only concern is visual impact. And in Northfield, again, that
limitation applies only to attached garages. In general, attached garages have doors that are
much more visible from the street. (Although one of your examples, 6801 Newton, did a good
job tucking the attached garage behind.) I don't have a problem with a 3-car garage at the
back of the lot--but I think in general,the fewer garage doors facing the street,the better.
I think tandem stalls (deep instead of wide) are a great compromise option. In fact,this was
done extensively in the Cobblestone Lake development in Apple Valley. If you take a drive
through that development(built in mid-2000s) and compare to some of the other nearby
developments (where the 3 car garage--often extending out of the front of the house), you
can really see how much more neighborly it feels to have the visual focus on the front door/
front porch instead of car storage. � By Sean H
Comment 2: Sean, why would you want to limit garages to 2 stalls? As an owner of a house
with a 3 car garage I'd be interested to hear why you feel that way. Do you feel different about
a 4 car garage that is deep instead of wide? � By Ted W
Comment 3: Sean, accessory garages (or any accessory structure) cannot be situated forward
of the front building line. Attached garages can extend beyond the front line of the house, so
long as they meet the 30-foot setback requirement. � By Melissa P
Comment 4:Thanks for your response, Melissa. May garages extend beyond the front
entrance of the house? I helped with a rewrite of the Northfield LDC, and two important
features were that attached garages could not be larger than 2 car stalls, and that the front
door(or edge of front porch) had to be at least 5'closer to the street than the garage door. � By
Sean H
Comment 5:Thanks, Sean. We do limit the size of both attached and detached garages and
we also limit driveway width in front yards. Part of the intent of those regulations is to make
sure that a large garage does not become the main architectural feature of the house. � By
Melissa P
www,MlndMlxer.com
YC� mindmixer PROJECT RFPORTS Idea Re �rt 6
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Idea Title: I am in favor of allowing taller garages as long as they fit
Idea Detail: Garages should fit the property and the neighborhood, i.e. a two story garage next
to a one story rambler would not fit;a one and a half story garage next to a one and a half
story bungalow would fit. I am in favor of allowing these for many purposes including storage,
workshops, offices and small apartments.
Idea Author: Gerry C
Number of Seconds 0
Number of Comments 0
Idea Title:Amend Ordinance with Considerations
Idea Detail: I agree with some of the comments in that I think the ordinances should be
revisited and amended but not necessarily done away with....there should be additional
options available with special consideration taken to placement on the properry as well as
height restrictions as not to reduce or impede on neighboring properties and to keep in line
with the look of neighborhoods. Likewise, allowing the option to create additional "office"or
usable space in a garage may in some cases increase home value or prevent individuals from
leaving the community in search of larger homes.We've considered this option because the
cost would be much more affordable than adding onto our existing home. We love Richfield
and the forward thinking leadership!! Great to see discussions like this taking place!
Idea Author: Kelly J
Number of Seconds 0
Number of Comments 0
Idea Title: Great Idea...Love it! Pas the ordance...
Idea Detail:Yes great idea!
Idea Author: Barry L
Number of Seconds 0
Number of Comments 0
www,MlndMlxer,cam
_ �
mindmixer PRQJfCT REPORTS Idea Report �
Idea Title:Absolutely!!
Idea Detail: I didn't realize that this wasn't an option already.
Idea Author: Ghislaine B
Number of Seconds 0
Number of Comments 1
Comment 1:Thanks for weighing in, Ghislaine. � By Melissa P
Idea Title: It would depend on several factors.
Idea Detail: I would be all for passing this ordinance if there were stringent rules in place as to
placement, maximum height restriction, etc. We live in a beautiful community. I wouldn't want
to see a neighborhood street marred by the placement of several two story garages
immediately right up next to the street. If they were required to be set back towards the back
of the property so as to not detract from the beauty of the neighborhood, I can see no problem
with it.
Idea Author: Laurie F
Number of Seconds 0
Number of Comments 1
Comment 1:Thanks for your comments, Laurie. � By Melissa P
Idea Title: Yes it should be allowed
Idea Detail:Stringent to planning variance during the normal review process to make sure
neighbor's privacy isn't a infringed upon. It would be nice to add a second floor to a garage to
create a playroom for our children or even a potential mother-in-law suite. It would help
increase the value of our property, Richfield taxes as well as increase fees/permits for your
building department. Win/Win
Idea Author: Chad B
www.MlndMlxer.cam
� �
mindmixer PROJFCT REPORTS Idea Report 8
Number of Seconds 0
Number of Comments 0
Idea Title: Sounds Good.
Idea Detail:We love the Richfield community, but we also will have to look for a bigger home in
the future. However, if we could build on our existing property and have the option for a two-
story garage,that would be wonderful.
Idea Author:Steven C
Number of Seconds 0
Number of Comments 1
Comment 1: I've heard this comment from others as well, Steve. Folks looking for ways to
maximize their space in order to stay in Richfield. � By Melissa P
Idea Title: In general, I would support.
Idea Detail: Infill is good for a community, IMO, and so in general I would support allowing
garages with two stories so they could be used for apartments/mother in law quarters. Like
any infill project, however, regulations should be developed to avoid having two story garages
which are out of character with existing neighboring houses, e.g. because they tower over one
story dwellings. Example of the problem: McMansion infills in Edina or South Minneapolis.
Idea Author: Brian L
Number of Seconds 0
Number of Comments 0
Idea Title: I am in favor of this!
Idea Detail: I personally probably wouldn't build a bigger garage, but I'm definitely not opposed
to others who would want to do this.
Idea Author: Lin S
Number of Seconds 0
www,MlndMlxer,com
UPDATED10/2014 �jlt of Richfield , I'�
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AGENDA SECTION: PROPOSED ORDINANCES
AGENDA ITEM# 7.
� STAFF REPORT NO. 47
s , � � CITY COUNCIL MEETING
� 3/24/2015
�
REPORT PREPARED BY: Melissa Poehlman,City Planner
DEPARTMENT DIRECTOR REVIEW: John Stark,Community Development Director
OTHER DEPARTMENT REVIEW: Jay Henthorne, Public Safety Director Mary Tietjen,City
Attorney
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the second reading of an ordinance amending the City's Zoning Code and a
resolution authorizing summary publication of said ordinance. The proposed ordinance would
prohibit recreational marijuana sales outlets and marijuana production, and establish conditions
related to the location and operation of inedical marijuana dispensaries.
EXECUTIVE SUMMARY:
In 2014,the Minnesota State Legislature approved the Medical Cannabis Therapeutic Research Act of 2014
("Act"). The Act allows for the manufacturing and distribution of inedical marijuana. In response to this action,
the City Council adopted a six-month moratorium on consideration of such uses so that the potential
implications and ordinance amendments could be studied. Since the adoption of the moratorium, all State-
required manufacturing and distribution sites have been selected. Although there are no pending inquiries for
this type of use in Richfield, it is important for the City to adopt regulations that will apply to future applications.
Based on feedback received from the Council and Planning Commission, staff has drafted the attached
ordinance amendment which would prohibit both marijuana manufacturing and recreational marijuana sales
outlets. The amendment would conditionally permit medical marijuana dispensaries in the General Business
(C-2) District. The proposed conditions would limit potential locations of dispensaries to a few sites near
Highway 77 and 66th Street, within the Shops at Lyndale development and one site on the City's western
border at 66th Street. It should be noted that potential locations could change as sites redevelop and/or uses
change. The amendment does not address the licensing component of City regulations. Business licensing
staff will be working with the City Attomey to draft these regulations separately.
RECOMMENDED ACTION:
By motion:
1) Approve the second reading of an ordinance amending the Richfield City Code to allow medical
marijuana dispensaries as a conditional use in the General Business District; and
2) Approve the resolution authorizing summary publication of an ordinance amending the Rich�eld
City Code to allow medical marijuana dispensaries as a conditional use in the General Business
District.
BASIS OF RECOMMENDATION:
A. HISTORICAL CONTEXT:
In numerous states,the legalization of inedical marijuana has been followed by the legalization of recreational
marijuana sales/use. Per Council and Planning Commission direction,staff has preemptively prohibited recreational
marijuana sales outlets in the City.
B. POLICIES (resolutions, ordinances, regulations, statutes, exc):
Summary of proposed ordinance:
• Medical marijuana dispensaries conditionally permitted in the C-2(General Business)District. Conditions
proposed as follows:
o Business operators shall secure all applicable licenses and approvals from the City,County,State or other
applicable jurisdiction;
o Such uses shall not be permitted within 1,000 feet of a public or private school;
o Such uses shall not be permitted within 1,000 feet of another medical marijuana dispensary;and
o Such uses shall not be located within 250 feet of residential property.
• Recreational marijuana sales outlets and marijuana production facilities prohibited throughout the City.
Items related to hours of operation,security,etc.will be addressed through the licensing component of City regulations.
c. CRITICAL TIMING ISSUES:
The six-month moratorium on consideration of applications related to medical marijuana uses expires on April 15,2015.
�. FINANCIAL IMPACT:
None
E. LEGAL CONSIDERATION:
. A public hearing was held before the Planning Commission on February 23,2015.
• Notice of the public hearing was published in the Sun Current newspaper in accordance with City and
State requirements.
. No members of the public spoke at the public hearing.
. The Planning Commission voted (7-0)to approve the proposed ordinance.
. A first reading of the attached ordinance was approved on March 10, 2015.
. If approved,the ordinance will take effect upon publication in the Sun Current Newspaper.
. In instances where the full text of an amendment is cumbersome and the expense of publication of the
full text is not justified,the City is permitted to publish a summary of the approved text.
ALTERNATIVE RECOMMENDATION(Sl:
. Direct staff to modify the proposed ordinance.
. Reject the proposed ordinance.
PRINCIPAL PARTIES EXPECTED AT MEETING: •
None
ATTACHMENTS:
Description Type
❑ Ordinance Ordinance
� Resolution Resolution Letter
O Potential locations map Exhibit
BILL NO.
AN ORDINANCE AMENDING THE RICHFIELD CITY CODE TO ALLOW MEDICAL
MARIJUANA DISPENSARIES AS A
CONDITIONAL USE IN THE
GENERAL BUSINESS DISTRICT
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1 Subsection 512.07 of the Richfield City Code is amended to read as
follows:
512.07. - Permitted, Conditional, Accessory and Prohibited Uses in
Commercial Districts.
The following table summarizes which land uses are classified as
permitted, accessory, conditional or prohibited in the Commercial Districts.
Refer to Sections 529 through 534 for complete regulations. (Amended,
Bill No. 2011-19)
P: Permitted
A: Accessory
C: Conditional
N: Null or not Permitted
Land Use S- C-1 C-2
O
Adult businesses N N P
Animal kennels N N P/C
Apartments within a commercial building A A/C C
Assembly, light manufacturing, warehouse N N A
Auction houses N N P
Auto mechanical/body repair N N C
Auto detailing N N C
Auto or boat sales N N C �
�Auto stereo installation service _ _�N N P
Auto washes _ �T C
Barber or beauty shops P/C P/C P/C
Bicycle stores N P/C P/C
Bicycle repair shops P/C P/C P/C
Bowling alleys N N P
Carpet or paint stores N P/C P/C
Cemeteries N N C
Convenience store N P P
Day care facilities C P P
Drug stores without drive-up facility N P/C P/C
Drug stores with drive-up window N N C
Emergency shelter N N C
Enclosed storage A A A
Fences, walls and hedges A A A
Financial institutions without drive-up service N N P
Financial institutions with drive-up service N N C
Firearms related uses N N C
Fortune telling N N P
Funeral homes, mortuaries N N C
Furniture or appliance stores N P/C P/C
Governmental buildings P P P
Grocery stores N P/C P/C
Health club or studio, spa N P P
Hospital or 24-hour urgent care P/C P/C P/C
Hotel or motel (6 or more units) N N C
Junk yard N N N
Libraries, public P P P
Liquor store, municipal N N P
Mariivana (medical) dispensaries N N C
Mariivana (recreational) sales outlets N N N
Nursing home P P N
Office, single-tenant, professional, executive or business P/C P/C P/C
Office, multi-tenant, professional, executive, or business P/C P/C P/C
Outdoor merchandising or storage (except as allowed by Section 1135 of N N N
the City Code)
Parking A A A
Pawn shops and second hand goods dealers licensed under Section N N C
1186 or 1187 of the City Code
Public utility, minor A A A
Public utility, major C C C
Religious institutions N N P
Restaurant, take-out only (Class IV) N C P
Restaurant, fast food/convenience food (Class III) or any restaurant with N N C
drive-up service
Restaurant, traditional or cafeteria (Class II) N C C
Restaurant, full service (Class I) N N C
Retail, general (single or multi-tenant) N P/C P/C
Schools, public or private N N P
Service station N N C
Service station/convenience store N N C
Service or non-auto repair shop P/C P/C P/C
Tattoo shops N N C
Taxi or limousine service N N P
Theater, movie or live entertainment N N C
Veterinary clinic N N P I
Section 2 Subsection 512.09 of the Richfield Code is amended to read as follows:
512.09. - Permitted, Conditional, Accessory and Prohibited Uses in
Mixed-Use Districts.
The following table summarizes which land uses are classified as
permitted, accessory, conditional or prohibited in the Mixed-Use Districts.
Refer to Section 537 for complete regulations.
P: Permitted
A: Accessory
C: Conditional
N: Null or not Permitted
Land Use MU- MU- MU-R
N C
Residential
Townhome development P N N
Multifamily dwellings (min. 3 units) P P P
(but see 537.07
Subd. 2a)
Live-work units P P N
Assisted living facilities, nursing, rest homes P P N
Other
Adult businesses N P P
Animal kennels C C C
Assembly and manufacturing accessory and N A A
subordinate to retail use
Auto mechanical/body repair N C C
Auto detailing N C C
Auto rental facilities as an accessory to primary office N A A
or hotel use
Auto sales N N C
Clinics A* P P
Convenience store P* P P
Day care facilities P P P
Drive-up window or teller service N C C
Firearms related uses N N C
Funeral homes, mortuaries N P N
Governmental buildings A P A
�Health or athletic clubs, spas, yoga studios N P P
Hotel or motel (6 or more units) N P �P
Hospitals N N P
Libraries, public P P N �
Mariivana (medical) dispensaries N N N
Marijuana (recreational) sales outlets N N N �
Offices A P P
Parking A A A
Police sub-station P P P
Public utilities A A A
Recreational facilities, noncommercial, principal use P P P
Religious institutions P P A
Restaurant, take-out only(Class IV) P P P
Restaurant, fast food/convenience food (Class III) N C C
Restaurant, traditional or cafeteria (Class II) P P P
Restaurant, full service (Class I) N C P
Retail, neighborhood services P P P
Retail, general services C P P
Retail, regional services N C P
Schools, public or private P P C
Service station N P P
Service station/convenience store N P P
Tattoo shops N P P
Theaters, movie or live entertainment N N P
Transit facilities A A A
"Conditions apply, see section 537 for complete regulations.
Section 3 Subsection 512.11 of the Richfield Code is amended to read as follows:
512.11. - Permitted, Conditional, Accessory and Prohibited Uses in the
Industrial District.
The following table summarizes which land uses are classified as
permitted, accessory, conditional or prohibited in the Industrial District.
Refer to Section 539 for complete regulations.
P: Permitted
A: Accessory
C: Conditional
Dr� Drn4�il�ife�
N: Null or not Permitted
Land Use
Adult businesses P
Bottling operation P
Cold storage P
Computer assembly P
Electric appliance manufacturing P
Electronic components assembly P
Food products manufacturing P
Laboratories for testing or research P
Living quarters for security personnel A
Lumber or building materials sales P
Mariivana production/processinq N
Metal products manufacturing P
Paper products manufacturing P
Parking A
Pawn shops and second hand goods dealers licensed under C
Section 1186 or 1187 of the City Code
Rubber or plastics products manufacturing P
Satellite dish antennas A
Stone, clay or glass products manufacturing P
Telecommunication towers C
Textile products manufacturing P
Wood products manufacturing P I
Section 4 A new Subsection 534.07, Subdivision 25 of the Richfield City Code
related to medical marijuana dispensaries as a conditionally permitted use
in the General Business (C-2) District to read as follows is added. :
Subd. 25. Medical mariivana dispensaries, provided the followina
conditions are met:
a� The business operator shall secure all applicable licenses and
approvals from the City, County, State or other applicable iurisdictions
before the conditional use permit shall become effective;
b� Such uses shall not be located within 1,000 feet of a public or private
school;
� Such uses shall not be located within 1,000 feet of another medical
marijuana dispensarv; and
d� Such uses shall not be located within 250 feet of residential propertv.
Section 5 This Ordinance is effective in accordance with Section 3.09 of the
Richfield City Charter.
Passed by the City Council of the City of Richfield, Minnesota this day of
, 2015.
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
RESOLUTION NO.
RESOLUTION APPROVING SUMMARY PUBLICATION
OF AN ORDINANCE ALLOWING
MEDICAL MARIJUANA DISPENSARIES AS
A CONDITIONAL USE IN THE
GENERAL BUSINESS DISTRICT
WHEREAS, the City has adopted the above referenced amendment of the Richfield
City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense
of publication of the complete text is not justified.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield
that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
B1LL NO.
AN ORDINANCE AMENDING THE RICHFIELD CITY CODE
TO ALLOW MEDICAL MARIJUANA DISPENSARIES
AS A CONDITIONAL USE IN THE
GENERAL BUSINESS DISTRICT
This summary of the ordinance is published pursuant to Section 3.12 of the
Richfield City Charter.
This ordinance prohibits marijuana production facilities and recreational marijuana
sales outlets throughout the community. The ordinance conditionally allows medical
marijuana dispensaries in the General Business (C-2) Zoning District. Dispensaries must
be at least 1,000 feet from public or private schools and other medical marijuana
dispensaries, and must be at least 250 feet from residential property. A public hearing will
be held and conditional use permit must be issued prior to opening a medical marijuana
dispensary.
Copies of the ordinance are available for public inspection in the City Clerk's office
during normal business hours or upon request by calling the Department of Community
Development at (612) 861-9760.
Adopted by the City Council of the City of Richfield, Minnesota this 24th day of
March, 2015.
Debbie Goettel, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
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AGENDA SECTION: OTHER BUSINESS
AGENDA ITEM# 8.
� STAFF REPORT NO. 48
' , ' . CITY COUNCIL MEETING
�
3/24/2015
�
REPORT PREPARED BY: Elizabeth Finnegan, Civil Engineer
DEPARTMENT DIRECTOR REVIEW: Mike Eastling,Public Works Director
OTHER DEPARTMENT REVIEW: N/A
CITY MANAGER REVIEW: Steven L. Devich
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the final plans and specifications for the Portland Avenue Reconstruction Project(CP
41008)and staff authorization to advertise for bids.
EXECUTIVE SUMMARY:
The City Council approved the preliminary layout(Concept 2 alternative)at their April 22, 2014 meeting. The
Concept 2 alternative includes the following design elements:
. A single 11-foot vehicle travel lane in each direction with a dual direction 11-foot center left-turn lane.
. Two 6-foot on-street bike lanes using the same concrete gutter pan design as 76th Street.
. A 6-foot vegetated boulevard behind the curb on both sides of the street.
. A 6-foot concrete sidewalk on the west side of the street.
. An 8-foot bituminous multi-us trail on the east side of the street.
. Full-access center median islands at the minor intersections, including 73rd Street.
Final plans have been developed consistent with the approved design. Art along the Corridor(Poetry on
Portland)will also be developed as part of the Project.
RECOMMENDED ACTION:
By Motion: Approve�nal plans and specifications for the Portland Avenue Reconstruction Project(CP
41008) and authorize staff to advertise for bids.
BASIS OF RECOMMENDATION:
,4. HISTORICAL CONTEXT:
Preliminary Layout Selection
• The Transportation Commission prepared for the preliminary design process in January 2013 by creating a
community-based Guiding Principles document that is to be used for all upcoming street reconstruction projects.
• Based on comments and feedback from the first public open house,as well as existing approved planning
documents such as the Richfield Complete Streets Policy and the Arterial Road Study,the following four cross-
section concepts were developed for consideration:
1. Three-lane road,on-street bike lanes,boulevards,sidewalks
2. Three-lane road,on-street bike lanes,boulevards,
one sidewalk,one multi-use trail
3. Three-lane road„boulevards,one sidewalk,one multi-use trail
4. Three-lane road,cycle tracks,boulevards,sidewalks
• These four options were presented to the public at the second project open house and,based on feedback
received,the Commission narrowed the preferred concepts to#2.
• The Commission determined that both options met the goals of the Guiding Principles document but there were
significant concerns with the amount of impact that Concept#4 would have on adjacent properties along the
corridor compared to Concept#2.
• The Commission recommended the addition of center median islands at the minor intersections to provide the
following benefit:
o Reduce vehicular speeds
o Increase pedestrian safety
• The Commission examined several possible treatments for the intersection at 73�d Street to improve crossing
safety:
o Signal—Eliminated because the traffic analysis determined that the warrants for a signal are not met.
o Traditional Roundabout—Eliminated based on lower traffic volumes and significant property impacts.
o Mini-roundabout—Not the preferred alternative due to property impacts and bicycle route impacts but has
not been officially eliminated pending completion of traffic analysis.
o Flashing Pedestrian Activated Warning Signal—Compatible with full access median design and will be
evaluated further after completion of traffic analysis.
Property Impacts
• All Portland Avenue reconstruction options considered by the Commission had property impacts in areas where
the right-of-way is only 33'from the centerline of the road. The Commission ultimately concluded that the
Concept#2 design provided the best balance between including amenities that the community desires while
limiting property impacts
• Concept#2 design extends the edge of the sidewalk by approximately 5.5'due to the inclusion of a green
boulevard. In areas where the right-of-way is 33'from centerline,this will require a 4'permanent easement.
There are 83 properties in these areas.All the permanent easements have been secured for this project.
Public Input
• Three public open houses were held to present information and gather feedback on the following dates:
o October 10,2013
o January 22,2014
o April 3,2014
Technical Advisory Committee(TAC)
• In an effort to engage the various stakeholders involved in the Portland Avenue reconstruction project as well as
to gather the technical advice desired by the Transportation Commission,a Technical Advisory Committee was
established during the preliminary design process.Staff representatives from Metro Transit, Hennepin County,
and Richfield took part in monthly meetings to review layout alternatives and provide input.
Poetry on Portland
• The Arts Commission will lead an effort to include art along the corridor(Poetry on Portland)that was discussed
with the City Council at a Study Session on January 13,2015.The budget for art is up to 1%of the project
construction cost(est.$46,500).
Conduit for Potential Fiber Optic Cable
• Staff is continuing to investigate the feasibility of the installation of conduit for future fiber optic cable.
B. POLICIES (resolutions, ordinances, regulations, statutes, excL
• The reconstruction of Portland Avenue has been identified as a priority in the City's Comprehensive Plan.
• Hennepin County has approved the plans.
C. CRITICAL TIMING ISSUES:
• The$3,750,000 in federal funding is tied to the City Council approval of the plans and specifications and requires
a 2015 construction.
�. FINANCIAL IMPACT:
• The total project is estimated to cost$8.85 million with the following contributions:
o $3,750,000 Federal
o $500,000 County(subject to increase after 3/25/15 cost-share meeting with Hennepin County)
o $4,600,000 City(includes reconstruction of City utilities and undergrounding of overhead utilities)
• The following sources are planned for the City contribution:
o Street Reconstruction Bonds
o Municipal State Aid(gas tax)
o Xcel Rate Payers Fee
• $46,500 or 1%of the construction cost of the project is anticipated to be spent on public art(Poetry on Portland).
E. LEGAL CONSIDERATION:
• The City Attorney will be available to answer questions.
ALTERNATIVE RECOMMENDATION(Sl:
. Council may choose to take no action at this time; however, the$3.75 million in federal funds are
subject to the plan being approved for a 2015 construction.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
d Portland Final Layout Cover Memo
MINNESOTA DEPARTMENT OF TRANSPORTATION FED. PROJ. N0. STPM 2715 (159�.
THE CIN OF RICHFIELD O RNIN a i�r ATION
HENNEPIN COUNTY 1FiE 2014 EDITON OF lHE MINNEmTR OEGRRIMENT OF lRANSPqiTATON
'STRNORRO SPEqFlCAM1N5 FOR CONSiRUCTON'AND T1E t014 mltiON OF
CSAH 35 (PORTLAND AVENUE� ROADWAY IMPROVEMENTS TNE'MAlEPoN5LRB5UPPLEMENTALSGECIFlCATONSFIXtCON51RUCilON"
SXRLL WVERN.
77TH STREET E O 67TH STREET E INDEX
RICHFIELD CIIY PROJECT NO.41008 SHEEfNO. DESCRIPTION
COUNTY PROJECT NO.1006 z'-3 a E�niu w„
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