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031015CompleteAgenda � � / � / SPECIAL CITY COUNCIL WORKSESSION RICHFIELD MUNICIPAL CENTER, BARTHOLOMEW ROOM MARCH 10, 2015 6:00 PM Call to order 1. 6:00-6:30 p.m. Presentation regarding Open.Gov,the City's on-line budget transparency tool. 2. 6:30-7:00 p.m. Discussion regarding the Richfield 4th of July Committee request to serve beer and wine on July 4,2015 (Council Memo No. 17) Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY OF RICHFIELD, MINNESOTA Office of City Manager March 4, 2015 Council Memorandum No. 17 The Honorabie Mayor and Members of the City Council Subject: Richfield 4th of July Committee Request to Serve Beer and Wine on July 4, 2015 (Worksession Agenda Item No. 2) Council Members: In addition to serving beer and wine at the 4th of July Street dance on July 3rd as usual, the Richfield 4th of July Committee is requesting Council consideration to allow the serving of beer and wine also on July 4, 2015. The group is looking for ways to generate more income as a result of the discontinuance of the carnival. Staff discussed the request and is in support. A study session is scheduled on March 10, 2015 at 6:00 p.m. to introduce the request and discuss details, concerns and requirements. Pending a favorable response, #he 4tn of July Committee will seek formal approval of serving beer and wine on July 4, 2015 as a part of#heir event license submittal in June. A representative from the 4�h of July Committee will be present at the meeting along with Public Safety and Recreation Services staff. Plea e contact me if you have questions. Res fly submitt , , teve L. Devi h City Manager SLD:jt Email: Department Directors Assistant City Manager � � / � / REGULAR CITY COUNCIL MEETING RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS MARCH 10, 2015 7:00 PM INTRODUCTORY PROCEEDINGS Cail to order Open forum (15 minutes maximum) Each speaker is fo keep their comment period to three minutes to allow su�cient time for others. Comments are to be an opportunity to address the Council on items not on the agenda.Individuals who wish to address the Council must have registered prior to the meeting. Pledge of Allegiance Approval of the minutes of the(1)Special City Council Worksession of February 17,2015; (2)Special Planning Commission&City Council Worksession of February 23, 2015; (3)Special City Council Worksession of February 24, 2015; (4)Special City Council Meeting of February 24,2015; (5)Regular City Council Meeting of February 24,2015; (6) Special City Council Worksession of February 27,2015;and (7)Special City Council Worksession of March 3, 2015 COUNCIL DISCUSSION 1. Hats off to hometown hits AGENDA APPROVAL 2. Approval of the agenda. 3. Consent Calendar contains several separate items,which are acted upon by the City Council in one motion.Once the Consent Calendar has been approved,the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However,any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action.All items listed on the Consent Calendar are recommended for approval. A. Consideration of the approval of a resolution supporting dedicated state funding for city streets. Staff Report No. 34 B. Consideration of the approval of an amendment to the Site Lease Agreement at 7401 Logan Avenue South befinreen the City of Richfield and T-Mobile Central LLC(successor-in-interest to APT Minneapolis Inc.)with regard to the location of an antenna system. Staff Report No. 35 C. Consideration of the approval of a first reading of an ordinance amending the City's Zoning Code. The proposed ordinance would allow the following in the Single-Family Residential Districts: 1)construction of up to two-story garages(with conditions), and 2)construction of accessory dwelling units. Staff Report No. 36 D. Consideration of the approval of a first reading of an ordinance amending the City's Zoning Code. The proposed ordinance would prohibit recreational marijuana sales outlets and marijuana production,and establish conditions related to the location and operation of inedical marijuana dispensaries. Staff Report No.37 E. Consideration of the approval of a resolution authorizing acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with grant agreements and terms prescribed by donors. Staff Report No. 38 4. Consideration of items, if any, removed from Consent Calendar PUBLIC HEARINGS 5. Public hearing and second reading of transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund. Staff Report No. 39 OTHER BUSINESS 6. Consideration of the acceptance of the bid minutes/tabulation and award of a contract to McNamara Contracting, Inc.for the 2015 Concrete Sidewalk, Curb, and Gutter Repair project in the amount of$1,043,602.30 and authorize the City Manager to approve contract changes under$50,000 without further Council consideration. Staff Report No.40 7. Consideration of the following related to the 69th Street Reconstruction Project: 1. Accept the bid minutes/tabulation and award contract to Ryan Contracting in the amount of $1,541,254.30 forthe 69th Street Reconstruction project. 2. Authorize the City Manager to approve contract changes under$100,000 without further City Council authorization. 3. Approve hiring WSB &Associates to perform construction engineering services for a fee not to exceed $139,262 for the 69th Street Reconstruction project. Staff Report No.41 CITY MANAGER'S REPORT 8. City Manager's Report CLAIMS AND PAYROLLS 9. Claims and payrolls Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda.Individuals who wish to address the Council must have registered prior to the meeting. 10. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY COUNCIL MINUTES Richfield, Minnesota �' , ' Special City Council Worksession February 17, 2015 CALL TO ORDER The meeting was called to order by Mayor Pro Tempore Fitzhenry at 7:31 p.m. in the Bartholomew Room. Council Members Tom Fitzhenry, Mayor Pro Tempore; Michael Howard; and Pat Elliott. Present: Council Members Debbie Goettel, Mayor; and Edwina Garcia. Absent: � Staff Present: Steven L. Devich, City Manager; Kristin Asher, Assistant Public Works Director; Jay Henthorne, Public Safety Director; John Stark, Community Development Director; Pam Dmytrenko, Assistant City Manager; Jeff Pearson, Transportation Engineer; and Theresa Schyma, Deputy City Clerk. Item # 1 DISCUSSION REGARDING 66T" STREET INTERSECTIONS (COUNCIL MEMO NO. 13) Assistant Public Works Director/City Engineer Asher and Transportation Engineer Pearson discussed intersection options along 66th Street at Lyndale Avenue, Nicollet Avenue and I-35W interchange with roundabouts and pedestrian activated warning devices at crosswalks. Discussion included the roundabout performance in Norway, Australia, San Diego CA and Carmel, IN specifically related to pedestrians and bicyclists and an update was given regarding responses from property owners, community groups, public agencies and various Richfield advisory commissions. Council Member Elliott believes that classifying 66`" Street as a "reliever" is incorrect because many cars travel this 3 mile road simply to avoid using Highway 62/Crosstown because it does not work. Maury Hooper, Hennepin County, stated that 66`h Street is a County road that is classified as a "reliever" because it does serve the greater Hennepin County area and that is why federal funding is received. Council Member Fitzhenry stated the concern regarding the potential roundabout at the I-35W intersection is losing left-turn access to Emerson Avenue when going east on 66th street. Cars will now have to do a full U-turn and that creates a safety issue. Council Member Fitzhenry inquired as to whether or not there would be a delay in the project if the Council decided against roundabouts. Mr. Hooper stated that the only thing that would delay the project would be a delay in the decision by Council. Council Member Elliott inquired as to if the choice is all or nothing -all roundabouts or all signaled intersections. Mr. Hooper responded that a decision for each intersection is separate. Special Worksession Minutes -2- February 17,2015 ADJOURNMENT The meeting was adjourned by unanimous consent at 8:32 p.m. Date Approved: March 10, 2015 Tom Fitzhenry Mayor Pro Tempore Theresa Schyma Steven L. Devich Deputy City Clerk City Manager .� Special Concurrent City � � '' Council & Planning � Commission Worksession Minutes February 23, 2015 COUNCIL MEMBERS Mayor Debbie Goettel, Michael Howard, Edwina Garcia, Tom PRESENT: Fitzhenry, and Pat Elliott COUNCIL MEMBERS None ABSENT: COMMISSIONERS Chairperson Rick Jabs, Commissioners Susan Rosenberg, Dan PRESENT: Kitzberger, Charles Standfuss, Gordon Vizecky, Erin Vrieze Daniels, and Sean Hayford Oleary COMMISSIONERS None ABSENT: STAFF PRESENT: Steve Devich, City Manager John Stark, Community Development Director Melissa Poehlman, City Planner OTHERS PRESENT: Mark Krogh—JAVA, Developer Patrick Sarver—Civil Site Group, Engineer Nathaniel Shea—Tanek, Architect Gregory Dolphin— Dolphin Fast Food, Burger King owner Chairperson Rick Jabs called the meeting to order at 6:03 p.m. in the Bartholomew Room. ITEM #1 DISCUSSION REGARDING A REDEVELOPMENT PROPOSAL FOR A BURGER KING AT 7733 PORTLAND AVENUE (COUNCIL MEMO NO. 14/PLANNING COMMISSION MEMO NO. 4) City Planner Poehlman stated that a Comprehensive Plan Amendment and Rezoning would be required. Developer Mark Krogh described the proposed project and its site layout. Council Member Fitzhenry inquired about hours of operation, odor control. Mayor Goettel inquired about lighting and the projecYs timeline. Community Development Director Stark clarified the reason for the Comprehensive Plan and zoning amendments: primarily two-story buildings required, buildings should be pulled up to street frontage, and 25°/a building coverage required on the lot. Mr. Krogh addressed practical difficulty and financial infeasibility of acquiring neighboring properties. Mayor Goettel inquired about parking adequacy. February 23, 2015 City Planner Poehlman stated that parking meets Burger King's requirements, but not City standards. Chairperson Jabs inquired about their site selection process. Mr. Dolphin responded that it was based on success of former Burger King nearby (adjacent to Menards). Commissioner Kitzberger inquired about the drive-thru layout. Discussion continued regarding siting the building on the property. General consensus among the City Council and Planning Commission Members was to encourage the developer to continue moving forward. ADJOURNMENT The work session was adjourned by unanimous consent at 6:45 p.m. Date Approved: March 10, 2015 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager 2 CITY COUNCIL MINUTES Richfield, Minnesota � � ' � ' Special City Council Worksession February 24, 2015 CALL TO ORDER The meeting was called to order by Mayor Goettel at 5:45 p.m. in the Bartholomew Room. Council Members Debbie Goettel, Mayor; Michael Howard; Pat Elliott; Edwina Garcia; and Tom Present: Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Jay Henthorne, Public Safety Director; Kristin Asher, Assistant Public Works Director; Jeff Pearson, Transportation Engineer; and Cheryl Krumholz, Executive Coordinator. Item # 1 DISCUSSION REGARDING 66T" STREET INTERSECTIONS (COUNCIL MEMO NO. 16) Public Works Director Eastling, Assistant Public Works Director/City Engineer Asher and Transportation Engineer Pearson discussed the performance of roundabouts along 66 Street at Lyndale Avenue, Nicollet Avenue and I-35W interchange with pedestrian activated warning devices at crosswalks. Discussion included the roundabout performance in Carmel, IN spen ifically related to pedestrians and bicyclists, update on responses from property owners in the 66 Street and Lyndale and Nicollet Avenue impacted intersections, and a letter of support for roundabouts along 66th Street at Lyndale and Nicollet Avenues from the Richfield Chamber of Commerce was received. Mr. Pearson stated that the Transportation Commission unanimously supported the recommendation of roundabouts along 66 Street at Nicollet Avenue, Lyndale Avenue and I-35W interchange with the addition of a public education element. Mayor Goettel discussed roundabouts, including concerns that the design criteria was not as tried, trusted and long-term as in Europe, lack of adequate information brought to the Transportation Commission, the innovation of all-red signalization for pedestrian crossing, the Urban Land Institute's belief that the law of the road is pedestrian-friendly first; the configuration of the I-35W interchange ramps; and that bus stops are not being moved. Mayor Goettel stated that her belief is pedestrian/bike/transit/vehicle as the order for transportation modes. She said she is not against roundabouts but that she is unable to find examples that make her feel comfortable with where they are proposed along 66`" Street. Council Member Fitzhenry stated that traffic does yield to the pedestrian at the 66tn Street/Portland Avenue roundabout and that he has witnessed pedestrians crossing against the light and mid-block at signalized intersections. Public Works Director Eastling stated that staff believes roundabouts provide a superior pedestrian safety environment with the rapid flashing crossing lights. Mayor Goettel discussed having a full visual field of the roundabout instead of a landscaped center to block the view. Transportation Engineer Pearson explained the U.S. design standard supports landscaping in the center of a roundabout to improve safety: Special Worksession Minutes -2- February 24,2015 ADJOURNMENT The meeting was adjourned by unanimous consent at 6:25 p.m. Date Approved: March 10, 2015 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Meeting �/► ' � � Advisory Board/Commission � Applicant Interviews February 24, 2015 CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:30 p.m. in the Babcock Room. ROLL CALL MEMBERS PRESENT Debbie Goettel, Mayor; Pat Elliott, Michael Howard; Edwina Garcia; and Tom Fitzhenry. INTERVIEW OF APPLICANTS The City Council conducted interviews of the following applicants for appointment to City Advisory Boards and Commissions: Me an Re an Gonzalez Anthon Bradford Sarall n Gumke Mart Kirsch ADJOURNMENT The meeting was adjourned by unanimous consent at 6:57 p.m. Date Approved: March 10, 2015. Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota e� ` , � � Regular Meeting February 24, 2015 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:03 p.m. in the Council Chambers. Council Members Debbie Goettel, Mayor; Edwina Garcia, Michael Howard; Tom Fitzhenry; Present: and Pat Elliott. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Jay Henthorne, Public Safety Director; Kristin Asher, Assistant Public Works Director; Karen Barton, Assistant Community Development Director; Pam Dmytrenko, Assistant City Manager/HR Manager; Jeff Pearson, Transportation Engineer; Mary Tietjen, City Attorney; and Cheryl Krumholz, Executive Coordinator. OPEN FORUM Sean Hayford Oleary, 7229 Second Avenue, spoke in support of the proposed roundabouts on 66`h Street at Lyndale Avenue, Nicollet Avenue and I-35W. PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Fitzhenry, S/Garcia to approve the minutes of the (1) Special Citv Council Worksession of Februarv 10, 2015; and (2) Reaular Citv Council Meetina of Februarv 10, 2015. Motion carried 5-0. Item #1 COUNCIL DISCUSSION • Hats Off to Hometown Hits Council Member Fitzhenry discussed the Richfield HAM Radio Club. Council Member Fitzhenry discussed Century Link PRISM TV as becoming another cable television provider option in Richfield. Council Meeting Minutes -2- February 24,2015 Council Member Howard discussed the State graduation rate and that Richfield made significant improvement in the rating. Mayor Goettel reported on today's press conference regarding the transportation bill. Council Member Garcia announced the Mayor's State of the City Address is February 25, 2015. Council Member Garcia announced the March 14 Mental Health Forum for Youth. Item #2 COUNCIL APPROVAL OF AGENDA Mayor Goettel requested the agenda be amended to move Item 8 before Item 7. M/Goettel, S/Fitzhenry to approve the aqenda, as amended. Motion carried 5-0. Item #3 CONSENT CALENDAR A. Consideration of the approval of a resolution regarding the City of Richfield's participation in Hennepin County's 2015-2017 economic development initiative Open to Business and approving a contact with Metropolitan Consortium of Community Developers S.R. No. 28 RESOLUTION NO. 11050 RESOLUTION APPROVING THE CITY OF RICHFIELD'S PARTICIPATION IN HENNEPIN COUNTY'S 2015-2017 ECONOMIC DEVELOPMENT INITIATIVE "OPEN TO BUSINESS" This resolution appears as Resolution No. 11050. B. Consideration of the approval of the bid minutes/tabulation and award of contract to Hardrives, Inc. for the 2015 mill and overlay project in the amount of$2,295,610.15 S.R. No. 29 M/Goettel, S/Elliott to approve the Consent Calendar. Motion carried 5-0. Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR None. Item #5 pUBLIC HEARING AND CONSIDERATION OF A RESOLUTION SPECIFYING THE USE OF FUNDS FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION FOR 2015 AND AUTHORIZING EXECUTION OF A SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS S.R. NO. 30 Council Meeting Minutes -3- February 24,2015 Council Member Garcia presented Staff Report No. 30. Deb Taylor, Senior Community Services, discussed the services provided by the HOME program. M/Goettel, S/Fitzhenry to close the public hearinq. Motion carried 5-0. M/Garcia, S/Goettel that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 11051 RESOLUTION APPROVING PROPOSED USE 2015 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS Motion carried 5-0. This resolution appears as Resolution No. 11051. Item #6 CONSIDERATION OF A RESOLUTION APPROVING THE CONTRACT WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 49 FOR CONTRACT PERIOD JANUARY 1, 2015 THROUGH DECEMBER 31, 2016 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT S.R. NO. 31 Mayor Goettel presented Staff Report No. 31. M/Goettel, S/Fitzhenry that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 11052 RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 49 BARGAINING UNIT FOR YEARS 2015 and 2016 Motion carried 5-0. This resolution appears as Resolution No. 11052 Item #8 CONSIDERATION OF THE APPOINTMENTS TO ADVISORY COMMISSIONS S.R. NO. 33 M/Howard, S/Fitzhenry to appoint the followina persons to the Citv advisory commissions: ADVISORY BOARD OF HEALTH Name Term Expires Maria Regan Gonzalez January 31, 2018 ARTS COMMISSION Anthony Bradford January 31, 2018 Council Meeting Minutes -4- February 24,2015 HUMAN RIGHTS COMMISSION Sarallyn Gumke January 31, 2018 FRIENDSHIP CITY COMMISSION Marty Kirsch January 31, 2018 Motion carried 5-0. Item #7 CONSIDERATION OF RESOLUTIONS APPROVING ROUNDABOUTS AS THE PREFERRED DESIGN FOR MAJOR INTERSECTIONS�I-35W INTERCHANGE, LYNDALE AVENUE, NICOLLET AVENUE) ALONG 66T STREET INCLUDING PEDESTRIAN ACTIVATED WARNING DEVICES AT CROSSWALKS S.R. NO. 32 Mayor Goettel presented Staff Report No. 32. Transportation Engineer Pearson reviewed the stakeholder engagement process, impacts and concerns, advantages, guiding principles vision and the Roundabout Corridor. Mayor Goettel stated that each intersection would be considered separately and that there would be a roll call vote on each. M/Goettel, S/Howard that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT THE INTERSECTION OF 66TH STREET (CSAH 53)AND I-35W INTERCHANGE RAMPS Council Member Elliott stated that he was most troubled with this roundabout and did not support the resolution because it is a disservice to Emerson Avenue residents because easy flow of traffic fails with the need for a U-turn to travel west on 66`" Street. He added that he is unwilling to sacrifice another 12-15 homes to benefit the larger community. Council Member Howard stated he also was most troubled with this roundabout because it does not offer the same benefits as the one proposed at Lyndale and Nicollet Avenues. He said he was inclined to support a 4-light intersection because the roundabout would have the biggest local impact and create a public safety issue with the U-turn on 66th Street. Mayor Goettel expressed concerns regarding the U-turn, design criteria unknowns and bus transit issues. She said she did not have enough confidence that a roundabout was the right solution for this intersection. Council Member Fitzhenry stated he was inclined to support the resolution because he was confident the roundabout would be safer for pedestrians and bicyclists and slow traffic. Council Member Garcia stated she hoped the 35W interchange roundabout would advance as a package for the reconstruction of 66th Street so there would be consistency. She said the commissions unanimously supported the Roundabout Corridor. She questioned the funding if the roundabout at this intersection was not approved. Council Meeting Minutes -5- February 24,2015 Transportation Engineer Pearson explained that the type of intersection does not jeopardize the funding, only the time line, so a decision is needed. He added that if the roundabouts are not approved, the default is to a signalized intersection. A roll call vote was taken. Motion failed 2-3. (Goettel, Elliott and Howard oppose) M/Goettel, S/Garcia that the followina resolution be adopted and that it be made qart of these minutes: RESOLUTION NO. 11054 RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT 66TH STREET(CSAH 53)AND LYNDALE AVENUE INTERSECTION Council Member Howard stated this roundabout creates an improved intersection that is safer for pedestrians, bicyclists and vehicles. He added that positive comments have been received for this roundabout. Transportation Engineer Pearson explained the pedestrian activated warning devices at crosswalks. Council Member Elliott stated he had concerns regarding safety but that the visual signs will help alleviate the issues. Council Member Fitzhenry stated that he is comfortable with this roundabout and that traffic will move smoother and it is the right fit for the area. Council Member Garcia also said she was comfortable with this roundabout and that business and residents in the area support it. Mayor Goettel stated she had design criteria concerns with a roundabout in commercial areas but that it appeared a `no' vote would not gain much. A roll call vote was taken. Motion carried 5-0. This resolution appears as Resolution No. 11054. M/Goettel, S/Elliott that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 11053 RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT 66TH STREET (CSAH 53)AND NICOLLET AVENUE (CSAH 52) INTERSECTION Council Member Howard stated that a roundabout will benefit this area. A roll call vote was taken. Motion carried 5-0. This resolution appears as Resolution No. 11053. Council Meeting Minutes -6- February 24,2015 Item #9 CITY MANAGER'S REPORT City Manager Devich stated that the process regarding the reconstruction to 66'h Street, including discussion on the roundabouts, was forward thinking and the results will be very successful. Item #10 CLAIMS AND PAYROLLS M/Fitzhenry, S/Goettel that the followinp claims and pavrolls be approved: U.S. Bank 02/24/15 A/P Checks: 238598-238842 1,064,249.08 Payro11: 107964-108294 $ 550,892.17 TOTAL $ 1,615,141.25 Motion carried 5-0. OPEN FORUM None. ADJOURNMENT The City Council open meeting was adjourned by unanimous consent at 8:10 p.m. Date Approved: March 10, 2015 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MINUTES Richfield, Minnesota � ' � � � Special City Council Worksession February 27, 2015 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:40 a.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor, Edwina Garcia, Michael Howard, Pat Elliott; and Tom Present: Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Jay Henthorne, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Wayne Kewitsch, Fire Services Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager/HR Manager; and Cheryl Krumholz, Executive Coordinator. Others Present: Senator Melissa Halvorson-Wiklund; Senator Patricia Torres-Ray; Representative Linda Slocum; Representative Jean Wagenius; and Metropolitan Council Representative Steve Elkins. Item # I DISCUSSION WITH LEGISLATORS The City Council and City staff met with the local Legislators to discuss items of mutual interest to the City of Richfield. ADJOURNMENT The meeting was adjourned by unanimous consent at 8:53 a.m. Date Approved: March 10, 2015 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MINUTES Richfield, Minnesota � ` � � � Special City Council Worksession March 3, 2015 CALL TO ORDER The meeting was called to order by Mayor Goettel at 5:30 p.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor; Edwina Garcia; Michael Howard; Pat Elliott; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Jay Henthorne, Public Safety Director/Police Chief; Jim Topitzhofer, Recreation Services Director; Wayne Kewitsch, Fire Services Director; Fire Chief; Mike Dobesh, Assistant Fire Chief; Chris Regis, Finance Manager; and Pam Dmytrenko, Assistant City Manager/HR Manager. Item # I CITY COUNCIL AND STAFF ANNUAL GOAL SETTING AND STRATEGIC PLANNING The City Council and City staff met to discuss annual goal setting and strategic planning. ADJOURNMENT The meeting was adjourned by unanimous consent at 8:30 p.m. Date Approved: March 10, 2015 Debbie Goettel Mayor Pam Dmytrenko Steven L. Devich Assistant City Manager/HR Manager City Manager AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.A. � STAFF REPORT NO. 34 s , � . CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Jared Voto,Administrative Aide/Analyst DEPARTMENT DIRECTOR REVIEW: Mike Eastling, Public Works Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of a resolution supporting dedicated state funding for city streets. EXECUTIVE SUMMARY: The League of Minnesota Cities Board of Directors adopted a resolution demonstrating support for new,dedicated state funding for city streets.The League has encouraged cities that are interested in supporting this effort to consider adopting the resolution and sharing it with their legislators.The resolution supports an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA (municipal state aid)city street maintenance,construction and reconstruction. RECOMMENDED ACTION: By Motion: Adopt a resolution supporting dedicated state funding for city streets. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: • On February 19th,the League of Minnesota Cities Board of Directors adopted a resolution demonstrating support for new,dedicated state funding for city streets. • The resolution is aimed at formalizing a directive enacted by the Board in January to support an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA(municipal state aid)city street maintenance,construction and reconstruction. • The League has encouraged cities that are interested in supporting this effort to consider adopting the resolution and share it with their legislators. ° B. POLICIES (resolutions ordinances, regulations, statutes, exc): • Supporting dedicated state funding for city streets addresses key issues in the City's Comprehensive Plan (Transportation 6-4). C. CRITICAL TIMING ISSUES: • The League of Minnesota Cities Board of Directors has asked cities to consider this resolution in March. �. FINANCIAL IMPACT: • There is no financial impact to the City in the resolution of support. E. LEGAL CONSIDERATION: A None ALTERNATIVE RECOMMENDATION(Sl: . The Council may approve the resolution with modifications. . The Council may choose not to adopt the resolution. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type ❑ Resolution Resolution Letter RESOLUTION NO. RESOLUTION SUPPORTING DEDICATED STATE FUNDING FOR CITY STREETS WHEREAS, Minnesota contains over 141,000 miles of roadway, and over 19,000 miles—or 13 percent--are owned and maintained by Minnesota's 852 cities; and WHEREAS, over 80 percent of municipal streets are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and special assessments, have limited applications, leaving cities under- equipped to address growing needs; and WHEREAS, city cost participation in state and county highway projects diverts resources from city-owned streets; and WHEREAS, maintenance costs increase as road systems age, and no city--large or small—is spending enough on roadway capital improvements to maintain a 50-year lifecycle; and WHEREAS, for every one dollar spent on maintenance, a road authority--and therefore taxpayers--save seven dollars in repairs; and WHEREAS, cities need greater resources, including an additional dedicated state funding source for transportation, and flexible policies in order to meet growing demands for street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. The City of Richfield supports an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA city street maintenance, construction and reconstruction. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of March, 2015. Debbie Goettel, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.B. � STAFF REPORT NO. 35 � . � . CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Chris Regis, Finance Manager DEPARTMENT DIRECTOR REVIEW: Steven L. Devich OTHER DEPARTMENT REVIEW: None. CITY MANAGER REVIEW: Steven L.Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of an amendment to the Site Lease Agreement at 7401 Logan Avenue South between the City of Richfield and T-Mobile Central LLC (successor-in-interest to APT Minneapolis Inc.)with regard to the location of an antenna system. EXECUTIVE SUMMARY: T-Mobile is in the process of upgrading their existing communication facilities. Within the City of Richfield they have a cellular antenna system on the City water tower located at the 7401 Logan Avenue South location. T-Mobile now desires to modify its installation on the site by upgrading its antennas and equipment. As a result of the upgrade process, an amendment to the original Site Lease Agreement is warranted. RECOMMENDED ACTION: By Motion: Approve the amendment to the Site Lease Agreement at the 7401 Logan Avenue South location between the City of Richfield and T-Mobile Central LLC (successor-in-interest to APT Minneapolis Inc.). BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: . The City first entered into a Site Lease Agreement for this site on August 1, 1996 with APT Minneapolis, Inc. . Subsequently,on December 31, 1998 the original Site Lease Agreement was amended to allow the tenant to install up to twelve antennas rather than only nine. . T-Mobile is a successor in interest to APT. B. POLICIES (resolutions, ordinances, requlations, statutes, exc): . The Tenant has completed the required permitting process for site modification. C. CRITICAL TIMING ISSUES: None. �. FINANCIAL IMPACT: . Any costs incurred in the upgrade of the facility will be borne by T-Mobile. . As part of the amendment,the annual rent will be increased to be$27,000 beginning 2016. E. LEGAL CONSIDERATION: . The City Attorney has reviewed the amendment to the Site Lease Agreement. ALTERNATIVE RECOMMENDATION(S): None. PRINCIPAL PARTIES EXPECTED AT MEETING: None. ATTACHMENTS: Description Type � Logan Lease Amendment Contract/Agreement �-��.►,� �/� ��--4-��,i,,��►t� T-Mobile Site:A1P0017A SECOND AMENDMENT TO LEASE FOR COMMUNICATIONS FACILITY AND LIMITED USE OF WATER TOWER BETWEEN THE CITY OF RICHFIELD AND T-MOBILE This Second Amendment to Lease for Communications Facility and Limited Use of Water Tower("Second Amendment") is made and entered effective the day of , 2015, by and between City of Richfield, a Minnesota municipal corporation("Landlord") and T-Mobile Central LLC ("Tenant"). RECITALS A. Landlord and APT Minneapolis Inc., a Delaware corporation ("APT"), entered into a Lease for Communications Facility and Limited Use of Water Tower dated August 1, 1996, as amended by a First Amendment to Lease for Communications Facility and Limited Use of Water Tower dated December 31, 1998 (together referred to as the "Lease"); B. The Lease permits installation of certain facilities on and adjacent to the City water tower located at 7401 Logan Ave South(PID # 33-028-24-31-0001) ("Structure"); C. Tenant is the successor in interest to APT; D. Landlord and Tenant mutually desire to amend certain terms of the Lease to: (i) authorize modifications to the facilities as depicted and described in Exhibit A to the Lease, and; (ii)provide for an increase in the rent payable to Landlord. AGREEMENT NOW, THEREFORE, in consideration of the premises, and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows: 1. EFFECT OF AMENDMENT. Except as expressly amended by the provisions hereof,the terms and provisions contained in the Lease shall continue to govern the rights and obligations of the parties, and the Lease shall remain in full force and effect. 2. AMENDMENT TO SITE PLAN. Exhibit"A"to the Lease is hereby deleted in its entirety and hereby replaced with Exhibit"A-2" attached hereto and made a part hereof. Upon full execution of this Second Amendment, Tenant is permitted to do all work necessary to install or otherwise modify the Communications Facility as described and contemplated in A1P0017A Richfield Exhibit A-2. Any damage done to the Property or Structure during installation or operation of the Communications Facility shall be repaired by Tenant, at Tenant's sole cost and expense, and to Landlord's satisfaction, within a reasonable time after notification by Landlord. 3. LANDLORD MAINTENANCE. The Lease shall be amended by the addition of a new Paragraph 22 as follows: 22. Landlord Maintenance. Tenant shall temporarily remove the Communications Facility, at Tenant's cost, upon at least sixty(60) days' notice, to permit maintenance,repair, repainting, restoration or other activity in relation to the water tower and surrounding property. Tenant may place temporary transmission and reception facilities on the Property during the Landlord's work provided that, upon completion, Tenant shall return the Communications Facility to the water tower and remove the temporary facilities from the Property within sixty(60) days of written notice of completion of the Landlord's work. Any additional expense of maintaining the Property caused by the Communications Facility shall be paid by Tenant within thirty(30) days of receipt of an invoice from Landlord. 4. RENT. The annual rent for calendar year 2016 shall be $27,000.00, payable on or before December 3 l, 2015. Paragraph 3 of the Lease is otherwise unchanged and remains in full force and effect. IN WITNESS WHEREOF, Landlord and Tenant have caused this Second Amendment to be executed by each party's duly authorized representative on the date written below. LANDLORD: TENANT: City of Richfield T-Mobile Central LLC By: By: Its: Mayor Name: Hossein Sepehr By; Its: Area Director, Network Eng. & Ops. Its: City Manager Date: Date: The remainder of this page intentionally left blank A1P0017A Richfield Exhibit A-2 Site Plan Schematic A1P0017A Richfield r�'--`�,��o�'-;-;•`�r � '� - r=, T - ��:�� RR��k� i�j � � . / '�'� �. �' '3 i�,� �� 3. - a �'1• t ��y rt,'� u-,, gw. ,�, �� •�' .�5��, �`' ,�� `� r � � H � , . :��: g : � ��; '�� ., �+-.� � . _ _ � Y �� - � _`='I .�, .� � '� . '�� "� b 5 � �, t. �.� " y t `�� + ' � i)' . �� , �Y �`� � . , . , 9 �Y��. � ' " _ . _ 7 fi �� I�•..� � . � � . . 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D ;�� J- � I_ �� g �t�� (�/1 � �� Z OZZ �� , m i � b ;� �„ \\ � ��`$ a $n�� I:JV , N7�� °a ° 6 �!a�� j;� ,��, � ��9�ilQ mms� �,°�� _ V i ' � 0 D �;2,�8; �� ( � ; � �'s o � �� I I �I�O � �� P � V V m AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.C. � STAFF REPORT NO. 36 s , ' � CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Melissa Poehlman,City Planner DEPARTMENT DIRECTOR REVIEW: John Stark,Community Development Director OTHER DEPARTMENT REVIEW: None CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of a first reading of an ordinance amending the City's Zoning Code. The proposed ordinance would allow the following in the Single-Family Residential Districts: 1) construction of up to two-story garages(with conditions), and 2)construction of accessory dwelling units. EXECUTIVE SUMMARY: For the past few years, the Planning Commission has been urging staff to research the idea of taller accessory garage structures. Time finally allowed staff to do so and this research predictably led to a discussion of accessory dwelling units, an issue thaYs recently been discussed in other metro-area cities. Based on feedback received from Richfield's online forum (Richfield Connect)and an additional Planning Commission work session held in December, staff has drafted an ordinance that would allow both taller accessory garage structures and accessory dwelling units in the R(Single-Family)and R-1 (Low-Density Single-Family) Residential Districts. The proposed ordinance includes a number of conditions related to both taller garages and accessory dwelling units (ADUs). These conditions include limiting height based on the width of the lot, requiring complimentary building materials, requiring owner occupancy of one unit in the case of an ADU and the provision of adequate parking. A public hearing was held before the Planning Commission on February 23rd and no members of the public spoke. The Planning Commission voted unanimously to approve the proposed ordinance. RECOMMENDED ACTION: By motion: Approve a first reading of the attached ordinance amending the Richfield City Code to allow taller accessory garages and accessory dwelling units in the Single-Family Residential Districts. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: None. B. POLICIES (resolutions, ordinances, regulations, statutes. exc): Summary of Proposed Changes: -Accessory Garages in R and R-1 District: • Under no circumstances can the height,lot coverage or total floor area of an accessory garage exceed that of the principal residential structure. The floor area of accessory garages is defined to include space devoted to vehicle parking,storage and non-garage uses such as an accessory dwelling unit,office or similar habitable space. Floor area does not include crawl spaces or attic storage. Note-Overall square footage allowances for accessory garage structures have not changed and remain 1,000 square feet. • For residential lots that are less than 75 ft.in width,the height of an accessory garage may be increased from 14 ft.up to 18 ft.or 1-1/2 stories,whichever is less. • For residential lots that are 75 ft.or greater in width,the height of an accessory garage may be increased from 14 ft.up to the height of the principal residential structure(maximum 25 feet). • Setback reductions shall not be available for accessory garages that exceed 14 feet in height. • Design standards applicable to taller garages: o Primary exterior materials of the accessory garage must match the primary exterior materials of the principal building. o Roof pitch must be substantially similar to roof pitch of primary structure. o Windows,false windows,doors or similar openings are required on all second story walls. General Garage Changes(applicable to attached and detached): • Garage door height limited to nine feet. Accessory Dwelling Units(ADUs): • Units may be internal to primary structure,attached to primary structure or detached(in an accessory garage structure). • Exterior materials must match existing structures. • No more than one ADU shall be allowed on a lot. • ADUs shall be permitted as an accessory to single-family homes only. • The ADU shall not create a separate tax parcel. • An owner of the property must occupy at least one dwelling unit on the lot as their primary place of residence and homesteading is required. • A rental license shall be required in accordance with current City requirements. • Minimum area: 300 square feet;Maximum area: 800 square feet or the size of the principal dwelling,whichever is less. • Principal dwelling units must continue to meet minimum floor area requirements of the R and R-1 Districts(960 and 1,100 square feet, respectively)or not increase the degree of nonconformity. • Creation of an internal or attached ADU shall not result in the creation of additional entrances facing the public street. • Conversion of garage space without replacement of the garage space(up to 2 spaces)is not permitted. • A minimum of three off-street parking spaces are required in order to add an ADU of any kind. C. CRITICAL TIMING ISSUES: None �. FINANCIAL IMPACT: None E. LEGAL CONSIDERATION: . A public hearing was held before the Planning Commission on February 23,2015. . Notice of the public hearing was published in the Sun Current newspaper in accordance with State and Local requirements. No members of the public spoke. . The Planning Commission recommended approval of the proposed amendment(7-0). . If this reading is approved, a second reading of the proposed ordinance will be held on March 23, 2015. ALTERNATIVE RECOMMENDATION(S): . Approve a first reading with amendments. . Reject the proposed ordinance. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type o Ordinance Ordinance o Richfield Connect Summary Backup Material o Richfield Connect Report Backup Material ❑ Zoning Map Exhibit BILL NO. AN ORDINANCE AMENDING THE RICHFIELD CITY CODE TO ALLOW TALLER ACCESSORY GARAGES AND ACCESSORY DWELLING UNITS IN THE SINGLE- FAMILY RESIDENTIAL DISTRICTS THE CITY OF RICHFIELD DOES ORDAIN: Section 1 A new Subsection 507.07, Subdivision 43 of the Richfield City Code to read as follows is added, and by now renumbering all following subdivisions accordingly: Subd. 43. "Dwellinq unit accessorv." A dwellinq unit that is located on the same lot as a principal residential structure to which it is accessorv, and that is subordinate in area to the principal dwellinq. Section 2 Subsection 509.09, Subdivision 5 of the Richfield City Code related to accessory building regulations is amended to read as follows: Subd. 5. Lot coverage and height. No accessory building shall be greater in lot coverage or floor area than the principal building, or greater in height than the principal building. Section 3 Subsection 514.05, Subdivision 3 of the Richfield Code relating to allowable accessory uses in the R District is amended to read as follows: Subd. 3. Private garages (includes attached and detached) or carports_ a� �That do not exceed 1,000 square feet in �ess-floor area;. In the case of detached aaraqes floor area shall include space devoted to vehicle parkinq storaqe and non-qaraqe uses such as an accessorv dwellinq unit office or similar habitable space. Floor area shall not include crawl spaces or attic storaae; � That do not exceed an aggregate of 1,200 square feet (or 13% of lot area in the case of lots of 15,000 square feet or more) in ��floor area when combined with all other accessory buildings and attached garages on the lot�►�z � That are constructed in accordance with Subdivision 2 of this subsection.-; and d� In no event shall the height of a qaraqe door or carport openinq, measured from the floor to the trim coverinq the door header, exceed nine (9) feet. Section 4 Subsection 514.05, Subdivision 7 of the Richfield Code relating to allowable accessory uses in the R District is amended to read as follows: Subd. 7. The accommodation of one (1) roomer in addition to the family, provided that: a) The roomer plus the family shall not exceed a total of five (5) persons (see definition of family); and ; sb)Adequate off-street parking is available. Section 5 A new Subsection 514.05, Subdivision 8 of the Richfield City Code relating to allowable accessory uses in the R District to read as follows is added, and by now renumbering all following subdivisions accordingly: Subd. 8. Internal, attached, and detached accessorv dwellinq units shall be allowed, provided that: a� The principal residential structure is a permitted or conditional sinqle- familv dwellinq; � No more than one accessory dwelling unit shall be allowed on a lot; c� The lot must meet current minimum width and depth requirements; � The creation of an accessorv dwellina unit shall not create a separate tax parcel; e� An owner of the propertv must occupv at least one dwellinq unit on the lot as their primarv place of residence. Proof of homesteading shall be required and variances from this provision shall not be considered; � A rental license for the non-owner-occupied unit shall be reauired in accordance with Section 407 of the Citv Code; g,� Accessory dwellinq units must have a minimum area of 300 square feet and cannot exceed 800 sauare feet or the qross floor area of the princiqal dwellinq, whichever is less; � Principal dwellinq units must continue to meet minimum floor area requirements or not increase the deqree of nonconformitv in this matter; � The primarv exterior materials of an attached accessorv dwellinq unit must match those of the principal structure. Exterior materials for new construction related to any tvpe of accessorv dwellinq unit must match the structure to which it is attached; j� The creation of an attached or internal accessorv dwellinq unit shall not result in the creation of additional entrances facinq the public street on the primarv structure; k� Exterior stairwavs leading to an upqer story accessorv dwellinq unit shall be allowed so lonq as the staircase and railinq are not constructed with raw or unfinished lumber; � Conversion of garaqe space to an accessory dwellinq unit is prohibited unless the qaraae space is replaced. Space within a qaraqe that exceeds what is necessarv for two vehicles mav be converted without replacement; and m� A minimum of three off-street parkina spaces is required in order to add an accessorv dwellina unit of any kind. Section 6 Subsection 514.13, Subdivisions 2-4 of the Richfield Code relating to building heights and setbacks in the R District are amended to read as follows: Subd. 2. Building setback and maximum height (measurements in feet). Use Front Rear Interior Street/Corner Maximum Height(as Side Side de�ned in 507.07, Subd.53) Single-family building 30 25 5 12 25 (but see Subd.3 and 5) Two-family building 30 25 10 12 25 (but see Subd.3 and 5) Cluster home 10 25 5 12 25 development in R-SFH (but see Subd.8) guided area (but see Subd.3 and 5)1 Cluster home 30 25 5 12 25 development in non-R- (but see Subd.8) SFH guided area (but see Subd.3 and 5)1 Accessory-garage 30 3 5 12 142 (but see Subd.3-6) (5 if utility easement (but see Subd.7) or sreater than 14 ft.tall) Accessory-nongarage 30 3 5 12 123 (but see Subd.4 and 5) (5 if utility easement) Nonresidential building 40 30 30 30 42 (but see Subd. 5 and 7) Accessory building to 40 10 10 30 15 nonresidential use (but see Subd.5) ' Setbacks for cluster home developments shall apply to the perimeter of the development. Setbacks between attached and detached units within a cluster home development must comply with applicable building and fire codes. (Added, Bill No. 1996-22) 2 For garages, height is measured on the side of the building with the vehicle door. �e 3�For�nongarage accessory structures, height is measured from the ground level to the highest point of the roof. Subd. 3. Setback reductions for principal buildings. The following setback reductions apply in the R District: a) On a corner lot, the street side setback requirement shall be the lesser of 12 feet or the established street side setback of the existing principal building on the same lot for single-family, two-family and cluster home development structures. In any case the provisions of paragraphs d) and e) of this subdivision shall be applicable; (Amended, Bill No. 1996-22) b) The front setback requirement for a new single-family dwelling, two- family dwelling or cluster home development on a lot may be reduced to not less than the average existing front setback of the dwelling(s) which front on the same street and abut such lot, to a minimum setback of 20 feet; (Amended, Bill No. 1996-22) c) With respect to single-family homes existing on or before June 1, 1995, the interior side setback requirement may be reduced to not less than three (3) feet for the purpose of constructing an attached garage or a finro-car garage to replace a single-car garage, provided the following conditions are met: (i) A letter of consent signed by the owner of the property that abuts the interior lot line shall be submitted to the city; (ii) The garage shall be located a distance of not less than eight (8)feet from any building on an abutting lot; (iii) The width of the garage shall not exceed 20 feet, and the length shall not exceed 26 feet; (iv) Accessorv qaraqes built under this Subdivision are limited to 14 feet in height; (+v) The garage wall most parallel and adjacent to the interior lot line shall have no more than a one-foot roof overhang (eave projection); and I�o �h II ho n�nc�r��nFor) ��ii�h nn nr�or+innS nnr) ��ii�h w�.��oriolc �eihinh r u u �u� ��occ nrn�iirin �+ �nc /'I 1 hn�ir fir r.�4inn• �±r�rl ��rrv �.....��y� .�... (vi) A drainage plan shall be approved by the Engineering Department prior to issuance of building permits. d) Windows or window units may project a maximum of 24 inches into a required front yard, street side yard, or rear yard of a dwelling, provided that the floor area is not increased by more than ten (10) square feet, however, in no case shall they be closer than six (6) feet from any lot line; e) Those items classified as "not encroachments" in Section 509.11 f) The setback requirements for cluster home developments may be reduced to 25 feet in the front and 12 feet in the rear if the following criteria are met: (i) The project can demonstrate that a superior design is achieved through the reduced setback. Evidence of a superior design may include but is not limited to the preservation of a natural feature, creation of an amenity, creation of public open space, or incorporation of special features to meet the needs of the target population; (ii) The reduced setback does not adversely affect the overcrowding, or other similar impacts; and (iii) The impact of the reduced setback is minimized through the presence of features such as landscaping or other means of buffering, a limited number of building openings in the portion of the structure that infringes upon the setback, building orientation, minimized garage door dominance, or other similar features. g) In required front yards, covered porches attached to the principal building that extend no more than ten (10) feet, provided that the porch is no closer than 20 feet from the front lot line and that the design of the porch is approved by the Community Development Director. The Community Development Director must make the following findings to approve a porch encroachment up to ten (10)feet: (i) The exterior materials of the proposed porch are consistent or complementary in color, texture and quality with those visible at the front of the dwelling; (ii) The roof of the proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3:12 slope; (iii) The base of the porch is not open and its appearance is consistent with the base of the dwelling; (iv) At least 65 percent of the exposed porch facade is open or occupied by windows, screens, and/or doors of transparent material; the facade constitutes the area from the floor level of the porch to the porch ceiling; and (v) Plans are prepared by a registered architect or reviewed by the a design advisor selected by the Community Development Department; The Director may attach conditions to the approval of the porch encroachment as needed to make the required findings; and h) In required residential street/corner side yards, covered porches attached to the front of a principal building that extend no more than ten (10) feet, provided that the porch is no closer than 20 feet from the street side lot line and that the design of the porch is approved by the Community Development Director. The Director must make the findings required by Section 514.13, Subd. 3(g). The Director may attach conditions to the approval of the porch encroachment as needed to make the required findings. Subd. 4. Setback reductions for residential accessory buildings. The following setback reductions apply in the R District: a) The interior side setback requirement for single-storv accessory buildings located entirely five (5) or more feet beyond the rear building line of the principal building may be reduced to three (3) feet (Figure 10); and b) On lots which provide alley access to the rear and there is no utility easement, a detached garage may be located no less than finro (2) feet from the rear lot line, provided that the setback requirement of Section 514.13, Subd. 6 of this code and all building codes are met. Section 7 A new Subsection 514.13, Subdivision 7 of the Richfield City Code relating to building setbacks and height in the R District to read as follows is added, and by now renumbering all following subdivisions accordingly: Subd. 7. Additional heiqht for accessorv paraqes. The maximum heiaht of an accessorv qaraqe mav be increased when the followinq conditions are met: a) For lots that are less than 75 feet in width, a detached accessorv qaraqe mav not exceed the heiaht of the principal residential structure, 1 — '/z stories or 18 feet, whichever is less. In no case shall the hiqhest point of the roof of the detached accessorv aaraae exceed the hiahest point of the roof of the principal residential structure. b) For lots that are 75 feet or greater in width, a detached accessorv garaqe mav not exceed the height of the principal structure. In no case shall the highest point of the roof of the detached accessorv aaraqe exceed the hiqhest point of the roof of the principal residential structure. c) Primarv exterior materials of the accessorY aaraae/structure must match the primarv exterior materials of the principal buildinq and the roof pitch must be substantiallv similar to the primary roof pitch of the principal buildinq; d) Windows, false windows, doors or similar openinqs are required on all second storv walls. Section 8 Subsection 518.05, Subdivision 3 of the Richfield Code relating to allowable accessory uses in the Low Density Single-Family Residential (R-1) District is amended to read as follows: Subd. 3. Private garages (includes attached and detached) or carports_ � �That do not exceed 1,000 square feet in �ess-floor area;. In the case of detached qaraaes, floor area shall include space devoted to vehicle parkinq, storaqe and non-qaraqe uses such as an accessorv dwellinq unit, office, or similar habitable space. Floor area shall not include crawl spaces or attic storage; b� That do not exceed an aggregate of 1,300 square feet (or 13% of lot area in the case of lots of 15,000 square feet or more) in �ess-floor area when combined with all other accessory buildings and attached garages on the lot�i � That are constructed in accordance with Subdivision 2 of this subsection.-; and d� In no event shall the heiaht of a qaraae door openina or carport, measured from the floor to the trim coverina the door header, exceed nine (9) feet. Section 9 Subsection 518.05, Subdivision 7 of the Richfield City Code relating to allowable accessory uses in the R-1 District is amended to read as follows: Subd. 7. The accommodation of one (1) roomer in addition to the family, provided that: a) The roomer plus the family shall not exceed a total of five (5) persons (see definition of family); and hl C��nh �rr�r�nomor�+ rinc� r+r�� nr�nc��i��c �n �nnoccnr�i�a�r}mnn�� r+�7 ��..��. ......... ��... ....�......,,.... ,,... ,,..,.,.,.......� .,.r,.,......... ., ...,. sb)Adequate off-street parking is available. Section 10 A new Subsection 518.05, Subdivision 8 of the Richfield City Code relating to allowable accessory uses in the R-1 District to read as follows is added, and by now renumbering all following subdivisions accordingly: Subd. 8. Internal, attached, and detached accessorv dwellina units shall be allowed, provided that: � The principal residential structure is a permitted or conditional sinqle- familv dwellina; � No more than one accessorv dwelling unit shall be allowed on a lot; c� The lot must meet current minimum width and depth requirements; d� The creation of an accessorv dwellina unit shall not create a separate tax parcel; � An owner of the propertv must occupv at least one dwellina unit on the lot as their primarv place of residence. Proof of homesteadina shall be required and variances from this provision shall not be considered; f� A rental license for the non-owner-occupied unit shall be required in accordance with Section 407 of the Citv Code; g� Accessorv dwellinq units must have a minimum area of 300 square feet and cannot exceed 800 square feet or the gross floor area of the principal dwellinq, whichever is less; � Principal dwellina units must continue to meet minimum floor area requirements or not increase the degree of nonconformitv in this matter; � The primarv exterior materials of an attached accessorv dwellinq unit must match those of the principal structure. Exterior materials for new construction related to any type of accessorv dwelling unit must match the structure to which it is attached; j� The creation of an attached or internal accessorv dwellinq unit shall not result in the creation of additional entrances facinq the public street on the primary structure; � Exterior stairwavs leading to an upper story accessorv dwellinq unit shall be allowed so lonq as the staircase and railinq are not constructed with raw or unfinished lumber; � Conversion of garaqe space to an accessory dwellinq unit is prohibited unless the qaraqe space is replaced. Space within a qaraae that exceeds what is necessanr for two vehicles mav be converted without replacement; and m� A minimum of three off-street parkinq spaces is required in order to add an accessorv dwellinq unit of any kind. Section 11 Subsection 518.13, Subdivisions 2-4 of the Richfield City Code relating to building height and setbacks in the R-1 District are amended to read as follows: Subd. 2. Building setback and maximum height (measurements in feet). Use Front Rear Interior Street/Corner Maximum Height Side Side (as defined in 507.07, Subd. 53) Single-family 30 25 10 15 35 building (but see Subd. 3 and 5) Accessory; 30 3 10 12 14 1 garage (5 if utility �but see Subd. 7) (but see easement or Subd. 3-6) qreater than 14 ft. tall) Accessory; 30 3 5 12 122 nongarage (5 if utility (but see easement) Subd. 4 and 5) � For garages, height is measured on the side of the building with the vehicle door. �qe ;r, h� 2 For nongarage accessory structures, height is measured from the ground level to the highest point of the roof. Subd. 3. Setback reductions for principal buildings. The following setback reductions apply in the R-1 District: a) On a corner lot, the street/corner side setback requirement shall be the lesser of 15 feet or the established street side setback of the existing principal building on the same lot. In any case the provisions of paragraphs c) and d) of this subdivision shall be applicable; b) With respect to dwellings existing on or before June 1, 1995, the interior side setback requirement may be reduced to not less than five (5) feet for the purpose of constructing an attached garage or a two-car garage to replace a single-car garage, provided the following conditions are met: (i) A letter of consent signed by the owner of the property that abuts the interior lot line shall be submitted to the city; (ii) The garage shall be located a distance of not less than 15 feet from any building on an abutting lot; (iii) The width of the garage shall not exceed 22 feet, and the length shall not exceed 26 feet; (iv) A drainage plan shall be approved by the Engineering Department prior to issuance of building permits. �v) Accessorv aaraqes built under this Subdivision are limited to 14 feet in height. c) Windows or window units may project a maximum of 24 inches into a required front yard, street side yard, or rear yard of a dwelling, provided that the floor area is not increased by more than ten (10) square feet, however, in no case shall they be closer than eight (8)feet from any lot line; d) Those items classified as "not encroachments" in Section 509.09 e) In required front yards, covered porches attached to the principal building that extend no more than ten (10) feet, provided that the porch is no closer than 20 feet from the front lot line and that the design of the porch is approved by the Community Development Director. The Community Development Director must make the following findings to approve a porch encroachment up to ten (10) feet: (i) The exterior materials of the proposed porch are consistent or complementary in color, texture and quality with those visible at the front of the dwelling; (ii) The roof of the proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3:12 slope; (iii) The base of the porch is not open and its appearance is consistent with the base of the dwelling; (iv) At least 65 percent of the exposed porch facade is open or occupied by windows, screens, and/or doors of transparent material; the facade constitutes the area from the floor level of the porch to the porch ceiling; and (v) Plans are prepared by a registered architect or reviewed by the a design advisor selected by the Community Development Department; The Director may attach conditions to the approval of the porch encroachment as needed to make the required findings; and f) In required residential street/corner side yards, covered porches attached to the front of a principal building that extend no more than ten (10) feet, provided that the porch is no closer than 20 feet from the street side lot line and that the design of the porch is approved by the Community Development Director. The Director must make the findings required by Section 518.13, Subd. 3(e). The Director may attach conditions to the approval of the porch encroachment as needed to make the required findings. Subd. 4. Setback reductions for residential accessory buildings. The following setback reductions apply in the R-1 District: a) The interior side setback requirement for sinqle-storv accessory buildings located entirely five (5) or more feet beyond the rear building line of the principal building may be reduced to three (3)feet (Figure 12); and b) On lots which provide alley access to the rear and there is no utility easement, a detached garage may be located no less than two (2) feet from the rear lot line, provided that the setback requirement of Section 518.13, Subd. 6 of this code and all building codes are met. Section 11 A new Subsection 518.13, Subdivision 7 relating to building height and setbacks in the R-1 District of the Richfield City Code is added to read as follows: Subd. 7. Additional heiqht for accessor�paraqes. The maximum heiqht of an accessorv qarage mav be increased when the followinq conditions are met: e) For lots that are less than 75 feet in width, a detached accessorv qarage mav not exceed the heiqht of the principal residential structure, 1 — '/2 stories or 18 feet, whichever is less. In no case shall the hiahest ,point of the roof of the detached accessorv aaraqe exceed the hiqhest point of the roof of the principal residential structure. f) For lots that are 75 feet or qreater in width, a detached accessorv qaraqe mav not exceed the heiqht of the principal structure. In no case shall the highest point of the roof of the detached accessorv qaraae exceed the hiqhest point of the roof of the principal residential structure. g) Primarv exterior materials of the accessory qaraqe/structure must match the primarv exterior materials of the principal buildinq and the roof pitch must be substantiallv similar to the primarv roof pitch of the �rincipal buildinq; h) Windows false windows, doors or similar openinas are required on all second storv walls; Section 12 This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Passed by the City Council of the City of Richfield, Minnesota this day of , 2015. Debbie Goettel, Mayor ATTEST: Elizabeth VanHoose, City Clerk Richfield Connect Topic Summary OVERVIEW Topic Question: What do you think about the idea of two-story detached garages? Description or Subtitle: City Ordinances currently limit the height of detached garages to 14 feet (one story).There has been interest in increasing this height allowance. What are your thoughts on taller detached garages? Would you be in favor of increased height to allow for storage area above (one and a half stories)? What about two-story garages that would have usable space for a workshop, office or living space on the second floor� Reason or Goal of the Question: To receive feedback from citizens regarding two-story garages DETAILS Date Posted: 6/16/2014 Date Closed: 7/13/2014 Question Type: Idea Submission Number of Ideas: 18 Number of Comments: 17 R ES U LTS Summary of results: Nearly all comments were supportive of allowing two-story garages, though many expressed concerns about architectural compatibility and visibility from the street. Aside from aesthetic concerns, residents also brought up possible nuisance concerns with businesses operating out of residential neighborhoods, vehicle traffic/noise, etc.There were no comments explicitly opposed to allowing two-story garages. Several participants suggested that adding this flexibility could help current Richfield residents stay in their homes as their families grow/change. Four commenters expressed specific interest in allowing mother-in-law apartments/suites in two-story garages as well. 3/2/2015 Richfield Connect Topic Summary, cont. A few comments expressed surprise that two-story garages were not already permitted. Overall, the concept has strong support from this (limited) audience- as long as there are controls in place to regulate architecture/character, placement/setbacks, and potential impact on neighboring properties. Most Popular Comments: • "The biggest challenge for GROWING families to stay in Richfield is the house size. If you can add to the garage great--maybe that would keep (increase the probability) a few more families or small businesses that literally start in or work in the garage. Just because it isn't attached, it can't be added onto? At minimum 1.5 stories should strongly be considered. It will ultimately help keep the community more vibrant, the schools population more stable and money circulating to area businesses." • "I think this is a very interesting idea. I had to do a Google search to see what a two-story detached garage would look like. Overall, I think it is a cool concept and I wouldn't be object to having them in Richfield. With that being said, I do think the city should take steps to make sure the garage fits into the look and feel of the city. A big pole barn garage would not fit the neighborhood, so as long as the city is considering things like that I think it is a good idea." • "I think anytime a homeowner wants to add on, enhance or upgrade their home it is a good thing for the neighborhood and community.Some homes are very small in our community and adding on to the garage is a nice option. Edina and areas of Minneapolis now have a moratorium on big expansions-so it's a bonus to Richfield to encourage residents to add additions to their homes/garages." Implications 8� Next Steps: Planning Commission Study Session- 12/8/14 Planning Commission Public Hearing-2/23/15 City Council Ordinance Amendment-March 2015 3/2/2015 � mindmixer PROJFCT REPORTS Idea Re drt 1 � _ p Topic Name: Two-Story Garages Idea Title: Encouraging remodeling is good for the city Idea Detail: I think anytime a homeowner wants to add on, enhance or upgrade their home it is a good thing for the neighborhood and community. Some homes are very small in our community and adding on to the garage is a nice option. Edina and areas of Minneapolis now have a moratorium on big expansions-so it's a bonus to Richfield to encourage residents to add additions to their homes/garages. Idea Author: Sara S Number of Seconds 0 Number of Points 9 Number of Comments 0 Idea Title: I am in favor of changing the ordinance. Idea Detail: I don't think our family would increase our garage height but it'd be cool for people to have the option in Richfield! Idea Author: Michelle V Number of Seconds 0 Number of Points 8 Number of Comments 0 , Idea Title: I think it is time for this change. Idea Detail: Current economic conditions require many individuals to become independent contractors. They may need to open offices in a space such as this in order to develop a fledgling business. This is in the best of traditions of American entrepreneurism! Idea Author: Chuck S Number of Seconds 0 www.MlndMlxer.cam � mindmixer PRDJEC�REPDRTS Idea Report 2 � � Number of Points 7 Number of Comments 2 Comment 1: Hi Jenn. The City has strict regulations on the types of businesses that are permitted to be operated from a single-family residence. Those regulations are specifically intended to prohibit business activities that would bother neighbors. If you would like us to check into the operations in your neighborhood, please give us a call at 612-861-9760. � By Melissa P Comment 2: I agree- but must say that the full on construction business that's running out of the driveway and garage of a house down the street from me is not favorable. I can't imagine what it will be like when/if they can build a 2 story garage. On the other hand, I think a 2-story garage will be a great option for many homes in Richfield, and will allow home-owners more flexibility in adding space and upgrading their property. � By Jenn D Idea Title: I would be in FAVOR of 2-story or 1.5 story additions. Idea Detail:The biggest challenge for GROWING families to stay in Richfield is the house size. If you can add to the garage great--maybe that would keep (increase the probability) a few more families or small businesses that literally start in or work in the garage.Just because it isn't attached, it can't be added onto?At minimum 1.5 stories should strongly be considered. It will ultimately help keep the community more vibrant,the schools population more stable and money circulating to area businesses., Idea Author: Steve W Number of Seconds 0 Number of Points 6 Number of Comments 0 Idea Title:Why not? Idea Detail: I think this is a very interesting idea. I had to do a google search to see what a two-story detached garage would look like. Overall, I think it is a cool concept and I wouldn't be object to having them in Richfield. With that being said, I do think the city should take steps to make sure the garage fits into the look and feel of the city. A big pole barn garage would not fit the neighborhood, so as long as the city is considering things like that I think it is a good www.MlndMlxer.com � mindmixer PROJECT REPDRTS Idea Report 3 ; � idea. Idea Author:Ted W Number of Seconds 0 Number of Points 6 Number of Comments 5 Comment 1: I have a couple examples...they are all a little different too. I have admired all of these structures and feel they add to the property and for sure fit in. 6819 Inring. 6830 Newton. 6801 Newton. � By Ted W Comment 2: I agree Ted. We live by some large two story garages and they stick out and do not fit the look of the neighborhood. My other thought is the intent of the large garage. We have had issues with semi trucks and semi truck storage on our street in the past. � By Katie E Comment 3: Sorry, try this link: http://bit.ly/lyaiwqu � By Sean H Comment 4: Can't speak for Ted, but this is a nice story-and-a-half detached garage off 32nd and Colfax: https://www.google.com/maps/@44.944723,- 93.292335,3a,89.8y,335h,83.86Udata=!3m4!1 ei!3m2!1 sEEs5-v-vXtrwfJG8PKIwOw!2e0. (Although I wish they'd remove that errant driveway apron!) � By Sean H Comment 5:Thanks for your comments,Ted. If you found some good examples on the web, would you consider sharing them? � By Melissa P Idea Title: I Love this idea! Idea Detail:As a backyard self inechanic with racecar and offroad vehicles as hobbies, I could make sure those vehicles were not out in the open and possibly causing neighborhood eyesores. Idea Author:Colin O Number of Seconds 0 Number of Points 5 www,MlndMlxer.com � mindmixer PROJECT RFPDRTS Idea Re �rt 4 � - p Number of Comments 0 Idea Titie:Sure. Idea Detail: I see no reason why not. Of course if they are using the space as a rental or business they should have to comply with the existing licensing requirements. Idea Author:Janna G Number of Seconds 0 Number of Points 3 Number of Comments 1 Comment 1:Thanks for you input,Janna. � By Melissa P Idea Title:Worth Exploring Idea Detail: I think that ordinances like this are likely out of date and they need to be refreshed. Of course, this probably means there still needs to be some guardrails, but overall, I think this is a great option. Idea Author:Amanda W Number of Seconds 0 Number of Points 2 Number of Comments 1 Comment 1:Thanks for your thoughts,Amanda. � By Melissa P Idea Title:All depends on placement visibility Idea Detail: Detached or not, I think iYs important to shield this from the street--where a hulking garage can detract from the neighborhood. But if it's on the back of the lot,or on an alley, I don't see why not, particularly if it could be used as an Accessory Dwelling Unit(aka granny flat). www,MlndMlxer.cam � mindmixer PROJECT REPDRTS Idea Re Ort 5 � � p I'd be far more interested in limiting the footprint of the garage (e.g., no attached three-car garages)than limiting the height. Idea Author: Sean H Number of Seconds 0 Number of Points 1 Number of Comments 5 Comment 1:Ted, again my only concern is visual impact. And in Northfield, again, that limitation applies only to attached garages. In general, attached garages have doors that are much more visible from the street. (Although one of your examples, 6801 Newton,did a good job tucking the attached garage behind.) I don't have a problem with a 3-car garage at the back of the lot--but I think in general, the fewer garage doors facing the street,the better. I think tandem stalls (deep instead of wide) are a great compromise option. In fact, this was done extensively in the Cobblestone Lake development in Apple Valley. If you take a drive through that development(built in mid-2000s) and compare to some of the other nearby developments (where the 3 car garage--often extending out of the front of the house), you can really see how much more neighborly it feels to have the visual focus on the front door/ front porch instead of car storage. � By Sean H Comment 2: Sean,why would you want to limit garages to 2 stalls? As an owner of a house with a 3 car garage I'd be interested to hear why you feel that way. Do you feel different about a 4 car garage that is deep instead of wide? � By Ted W Comment 3: Sean, accessory garages (or any accessory structure) cannot be situated forward of the front building line. Attached garages can extend beyond the front line of the house, so long as they meet the 30-foot setback requirement. � By Melissa P Comment 4:Thanks for your response, Melissa. May garages extend beyond the front entrance of the house? I helped with a rewrite of the Northfield LDC, and two important features were that attached garages could not be larger than 2 car stalls, and that the front door (or edge of front porch) had to be at least 5'closer to the street than the garage door. � By Sean H . Comment 5:Thanks, Sean. We do limit the size of both attached and detached garages and we also limit driveway width in front yards. Part of the intent of those regulations is to make sure that a large garage does not become the main architectural feature of the house. � By Melissa P www.MlndMlxer,cam � I�Y�III�I�Y�IXPrr PRDJECT REPORTS Idea Report 6 � _ Idea Title: I am in favor of allowing taller garages as long as they fit Idea Detail: Garages should fit the property and the neighborhood, i.e. a two story garage next to a one story rambler would not fit;a one and a half story garage next to a one and a half story bungalow would fit. 1 am in favor of allowing these for many purposes including storage, workshops, offices and small apartments. Idea Author: Gerry C Number of Seconds 0 Number of Comments 0 Idea Title:Amend Ordinance with Considerations Idea Detail: I agree with some of the comments in that I think the ordinances should be revisited and amended but not necessarily done away with....there should be additional options available with special consideration taken to placement on the property as well as height restrictions as not to reduce or impede on neighboring properties and to keep in line with the look of neighborhoods. Likewise, allowing the option to create additional"office"or usable space in a garage may in some cases increase home value or prevent individuals from leaving the community in search of larger homes. We've considered this option because the cost would be much more affordable than adding onto our existing home. We love Richfield and the forward thinking leadership!! Great to see discussions like this taking place! Idea Author: Kelly J Number of Seconds 0 Number of Comments 0 Idea Title: Great Idea...Love it! Pas the ordance... Idea Detail:Yes great idea! Idea Author: Barry L Number of Seconds 0 Number of Comments 0 www.MlndMlxer,com � r�nindmixer PRDJECT REPORTS Idea Re Ort � _ - p Idea Title:Absolutely!! Idea Detail: I didn't realize that this wasn't an option already. Idea Author: Ghislaine B Number of Seconds 0 Number of Comments 1 Comment 1:Thanks for weighing in, Ghislaine. � By Melissa P Idea Title: It would depend on several factors. Idea Detail: I would be all for passing this ordinance if there were stringent rules in place as to placement, maximum height restriction, etc. We live in a beautiful community. I wouldn't want to see a neighborhood street marred by the placement of several two story garages immediately right up next to the street. If they were required to be set back towards the back of the property so as to not detract from the beauty of the neighborhood, I can see no problem with it. Idea Author: Laurie F Number of Seconds 0 Number of Comments 1 Comment 1:Thanks for your comments, Laurie. � By Melissa P Idea Title: Yes it should be allowed Idea Detail: Stringent to planning variance during the normal review process to make sure neighbor's privacy isn't a infringed upon. It would be nice to add a second floor to a garage to create a playroom for our children or even a potential mother-in-law suite. It would help increase the value of our property, Richfield taxes as well as increase fees/permits for your building department. Win/Win Idea Author: Chad B www,MlndMlxer.com C� mindmixer PROJECT REPORTS Idea Report $ i �' Number of Seconds 0 Number of Comments 0 Idea Title: Sounds Good. Idea Detail:We love the Richfield community, but we also will have to look for a bigger home in the future. However, if we could build on our existing property and have the option for a two- story garage, that would be wonderful. Idea Author:Steven C Number of Seconds 0 Number of Comments 1 Comment 1: I've heard this comment from others as well, Steve. Folks looking for ways to maximize their space in order to stay in Richfield. � By Melissa P Idea Title: In general, I would support. Idea Detail: Infill is good for a community, IMO, and so in general I would support allowing garages with two stories so they could be used for apartments/mother in law quarters. Like any infill project, however, regulations should be developed to avoid having two story garages which are out of character with existing neighboring houses, e.g. because they tower over one story dwellings. Example of the problem: McMansion infills in Edina or South Minneapolis. Idea Author: Brian L Number of Seconds 0 Number of Comments 0 Idea Title: I am in favor of this! Idea Detail: I personally probably wouldn't build a bigger garage, but I'm definitely not opposed to others who would want to do this. Idea Author: Lin S Number of Seconds 0 www.MlndMlxer.com UPDATED 10/2014 �'�� O� �I��'�I� ' � � � o Zoning Designation ; � _ = z = � w w � � = � � 0000 � � wwoN � j � _ � �� _ �'� � ° o � w w z o � � a a � � z s r -<a - x 3 s � � � '� 'a a o z ° o z � i �a o m a �a w m i ' - � 5 �� 0 5 � m o � � m � LLwo � � > � � �, � N � - _ Ngm � QN aodo� ws = _ - _ - - Park (ZoningDistrictisR) i 62�d��,LJuuuu��TO��o�� vu � ��IV' �uu��_�lJ�LJ�i�f II Ir'; � R Single-Family �I sz�a eam - ��` ��C7 -8�� -'�'�� - ��i� �1 � � �- �� ; �� _ _� ��- 63ro �� R-1 Low-Density Single-Fam. �� ' � - � ,, �� - -� ��_ �� . � �� --� � �� « � _ � �� ._-�� _�� = � � ��- � � �� i �� MR-1 Two-Family -. , �� 65�n . .� �� _' �u . _ � �� I �� 6�th �'�. �I '_ , J _ _ .. _ . � � � �_ ��'��- �-_� ��.�� . ��; ��:��`�'�� -�� ,�� y '� � �__ � PMR-1 Planned Two-Famil 66m ��C��= �� C _� J " � � .- �, n �I � ��_ � ` ��-�� d�� PMR Planned Multi-Fam. �I s,� _ , � �� -� �I � �� - `�= �;_ �� -��'~ ��' ��-J- - " � ' , � _� �_�_, J�� , ��_�� _��1 _ ._ . _�� I� � �U � MR 2 Multi Family i s9,h � -� �� .�;,�� ` �� 6��n MR-3 High-Density Multi-Fam. �,-� � _ � �, � � - �' �� - _ �� - �� _ � ;� ��q �� I I� '°`" . 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I _ ..�.--.- I -,� / �._� ..I�li__.�� IA96 ]8[� 1-694 _�� --� —,��n��\ � MU-C/PAC MU-C w/Penn Overlay I, m s x � � $ � � � r n � � � _ _ _ _ _ _ _ _ � � . � � � 8 � 8 � 0 8 � m a g s � a a 8 R � � ' � � o � w w ° a = = w = � � ` � � � = w ° ~ = � w - = = W � f f � _ ' � � ^ � f � � MU-RMixedUse-Regional i W o o a W - 3 " o Y ¢ � o a ° � ° � o o - p � � o o � � a ^' z e � ° g� m Q o s - 5 - o - - - � �. ' � � p � � ° � � s " � o ° m < a $ " w � � N - g o d j U W � � � .. _ z � � _ U � N x 3 N = W J � ° ° � m - U a o o PMU Planned Mixed Use m � 0 0.5 1 2 Miles I I �I -- _ _ _ I AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.D. � STAFF REPORT NO. 37 s , ' � CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Melissa Poehiman, City Planner DEPARTMENT DIRECTOR REVIEW: John Stark,Community Development Director OTHER DEPARTMENT REVIEW: Mary Tietjen,City Attomey Jay Henthorne, Public Safety Director CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of a first reading of an ordinance amending the City's Zoning Code. The proposed ordinance would prohibit recreational marijuana sales outlets and marijuana production, and establish conditions related to the location and operation of inedical marijuana dispensaries. EXECUTIVE SUMMARY: In 2014, the Minnesota State Legislature approved the Medical Cannabis Therapeutic Research Act of 2014 ("Act"). The Act allows for the manufacturing and distribution of inedical marijuana. In response to this action, the City Council adopted a six-month moratorium on consideration of such uses so that the potential implications and ordinance amendments could be studied. Since the adoption of the moratorium, all State- required manufacturing and distribution sites have been selected. Although there are no pending inquiries for this type of use in Richfield, it is important for the City to adopt regulations that will apply to future applications. Based on feedback received from the Council and Planning Commission, staff has drafted the attached ordinance amendment which would prohibit both marijuana manufacturing and recreational marijuana sales outlets. The amendment would conditionally permit medical marijuana dispensaries in the General Business (C-2) District. The proposed conditions would limit potential locations of dispensaries to a few sites near Highway 77 and 66th Street, within the Shops at Lyndale development and one site on the City's western border at 66th Street. It should be noted that potential locations could change as sites redevelop and/or uses change. The amendment does not address the licensing component of City regulations. Business licensing staff will be working with the City Attorney to draft these regulations separately. RECOMMENDED ACTION: By motion: Approve a first reading of the ordinance amending the Richfeld City Code to allow medical marijuana dispensaries as a conditional use in the General Business District. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: In numerous states,the legalization of inedical marijuana has been followed by the legalization of recreational marijuana sales/use. Per Council and Planning Commission direction,staff has preemptively prohibited recreational marijuana sales outlets in the City. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): Summary of proposed ordinance: • Medical marijuana dispensaries conditionally permitted in the C-2(General Business)District. Conditions proposed as follows: o Business operators shall secure all applicable licenses and approvals from the City,County,State or other applicable jurisdiction; o Such uses shall not be permitted within 1,000 feet of a public or private school; o Such uses shall not be permitted within 1,000 feet of another medical marijuana dispensary;and o Such uses shall not be located within 250 feet of residential property. . Recreational marijuana sales outlets and marijuana production facilities prohibited throughout the City. Items related to hours of operation,security,etc.will be addressed through the licensing component of City regulations. C. CRITICAL TIMING ISSUES: . A second reading of the proposed ordinance is scheduled for March 24, 2015. . The six-month moratorium on consideration of applications related to medical marijuana uses expires on April 15,2015. D. FINANCIAL IMPACT: None E. LEGAL CONSIDERATION: . A public hearing was held before the Planning Commission on February 23,2015. • Notice of the public hearing was published in the Sun Current newspaper in accordance with City and State requirements. . No members of the public spoke at the public hearing. . The Planning Commission voted (7-0)to approve the proposed ordinance. • A second reading is scheduled for March 24,2015. ALTERNATIVE RECOMMENDATION(S): . Direct staff to modify the proposed ordinance. . Reject the proposed ordinance. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type � Ordinance Ordinance o Potential locations map Exhibit BILL NO. AN ORDINANCE AMENDING THE RICHFIELD CITY CODE TO ALLOW MEDICAL MARIJUANA DISPENSARIES AS A CONDITIONAL USE IN THE GENERAL BUSINESS DISTRICT THE CITY OF RICHFIELD DOES ORDAIN: Section 1 Subsection 512.07 of the Richfield City Code is amended to read as follows: 512.07. - Permitted, Conditional, Accessory and Prohibited Uses in Commercial Districts. The following table summarizes which land uses are classified as permitted, accessory, conditional or prohibited in the Commercial Districts. Refer to Sections 529 through 534 for complete regulations. (Amended, Bill No. 2011-19) P: Permitted A: Accessory C: Conditional N: Null or not Permitted Land Use S- C-1 C-2 O Adult businesses N N P Animal kennels N N P/C Apartments within a commercial building A A/C C Assembly, light manufacturing, warehouse N N A Auction houses N N P Auto mechanical/body repair N N C Auto detailing �N �N C �Auto or boat sales N N C Auto stereo installation service N N P �Auto washes _ _ _ N N C Barber or beauty shops P/C P/C P/C Bicycle stores 1 N �P/C P/C Bicycle repair shops P/C P/C P/C Bowling alleys N N P Carpet or paint stores N P/C P/C Cemeteries N N C Convenience store N P P Day care facilities C P P Drug stores without drive-up facility N P/C P/C Drug stores with drive-up window N N C Emergency shelter N N C Enclosed storage A A A Fences, walls and hedges A A A Financial institutions without drive-up service N N P Financial institutions with drive-up service N N C Firearms related uses N N C Fortune telling N N P Funeral homes, mortuaries N N C Furniture or appliance stores N P/C P/C Governmental buildings P P P Grocery stores N P/C P/C Health club or studio, spa N P P Hospital or 24-hour urgent care P/C P/C P/C Hotel or motel (6 or more units) N N C �Junk yard N N N Libraries, public P P P Liquor store, municipal N N P Marijuana (medical) dispensaries N N C Mariivana (recreational)sales outlets N N N J Nursing home A P P N �Office, single-tenant, professional, executive or business P/C P/C P/C Office, multi-tenant, professional, executive, or business P/C P/C P/C ,Outdoor merchandising or storage (except as allowed by Section 1135 of N N N i the City Code) + Parking A A A Pawn shops and second hand goods dealers licensed under Section N N C 1186 or 1187 of the City Code Public utility, minor A A A Public utility, major C C C Religious institutions N N P Restaurant, take-out only (Class IV) N C P Restaurant, fast food/convenience food (Class III) or any restaurant with N N C drive-up service Restaurant, traditional or cafeteria (Class II) N C C Restaurant, full service (Class I) N N C Retail, general (single or multi-tenant) N P/C P/C Schools, public or private N N P Service station N N C Service station/convenience store N N C Service or non-auto repair shop P/C P/C P/C Tattoo shops N N C Taxi or limousine service N N P Theater, movie or live entertainment N N C Veterinary clinic N N P Section 2 Subsection 512.09 of the Richfield Code is amended to read as follows: 512.09. - Permitted, Conditional, Accessory and Prohibited Uses in Mixed-Use Districts. The following table summarizes which land uses are classified as permitted, accessory, conditional or prohibited in the Mixed-Use Districts. Refer to Section 537 for complete regulations. P: Permitted A: Accessory C: Conditional N: Null or not Permitted Land Use MU- MU- MU-R N C Residential Townhome development P N N Multifamily dwellings (min. 3 units) P P P (but see 537.07 Subd. 2a) Live-work units P P N Assisted living facilities, nursing, rest homes P P N Other Adult businesses N P P Animal kennels C C C Assembly and manufacturing accessory and N A A subordinate to retail use Auto mechanical/body repair N C C Auto detailing N C C Auto rental facilities as an accessory to primary office N A A or hotel use Auto sales N N C Clinics A* P P Convenience store P* P P Day care facilities P P P Drive-up window or teller service N C C Firearms related uses N N C Funeral homes, mortuaries N P N Governmental buildings A P A Health or athletic clubs, spas, yoga studios N P P � Hotel or motel (6 or more units) N P P _� Hospitals N N P _J Libraries, public P P N Mariivana (medical) dispensaries _ N N N _ � Marijuana (recreational) sales outlets N N N _ � Offices A P P Parking A A A Police sub-station P P P Public utilities A A A Recreational facilities, noncommercial, principal use P P P Religious institutions P P A Restaurant, take-out only (Class IV) P P P Restaurant, fast food/convenience food (Class III) N C C Restaurant, traditional or cafeteria (Class II) P P P Restaurant, full service (Class I) N C P Retail, neighborhood services P P P Retail, general services C P P Retail, regional services N C P Schools, public or private P P C Service station N P P Service station/convenience store N P P Tattoo shops N P P Theaters, movie or live entertainment N N P Transit facilities A A A ( *Conditions apply, see section 537 for complete regulations. Section 3 Subsection 512.11 of the Richfield Code is amended to read as follows: 512.11. - Permitted, Conditional, Accessory and Prohibited Uses in the Industrial District. The following table summarizes which land uses are classified as permitted, accessory, conditional or prohibited in the Industrial District. Refer to Section 539 for complete regulations. P: Permitted A: Accessory C: Conditional AI� �lrrlin�r+n��i N: Null or not Permitted Land Use Adult businesses - P Bottling operation P Cold storage P Computer assembly P Electric appliance manufacturing P Electronic components assembly P Food products manufacturing P Laboratories for testing or research P Living quarters for security personnel A Lumber or building materials sales P Marijuana production/processinq N Metal products manufacturing P Paper products manufacturing P Parking A Pawn shops and second hand goods dealers licensed under C Section 1186 or 1187 of the City Code Rubber or plastics products manufacturing P Satellite dish antennas A Stone, clay or glass products manufacturing P Telecommunication towers C Textile products manufacturing _ P J Wood products manufacturing �P Section 4 A new Subsection 534.07, Subdivision 25 of the Richfield City Code related to medical marijuana dispensaries as a conditionally permitted use in the General Business (C-2) District to read as follows is added. : Subd. 25. Medical mariivana dispensaries, provided the followinq conditions are met: a� The business operator shall secure all applicable licenses and approvals from the City, Countv, State or other applicable iurisdictions before the conditional use permit shall become effective; b� Such uses shall not be located within 1,000 feet of a public or private school; � Such uses shall not be located within 1,000 feet of another medical marijuana dispensary; and � Such uses shall not be located within 250 feet of residential propert rL. Section 5 This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Passed by the City Council of the City of Richfield, Minnesota this day of , 2015. 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" -r�� 1�� .:=- :�� -: ■ ��I�Ii 7' .� �� a�� - . • : - : . : ' . . - - . . . . . � . . � � � 1 � � �. ' • � • �' ' •� • ' • ' '• � ' '• . � • • � AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.E. � STAFF REPORT NO. 38 s , � � CITY COUNCIL MEETING � 3/10/2015 � REPORT FREPARED BY: Jim Topitzhofer,Recreation Services Director DEPARTMENT DIRECTOR REVIEW: Jim Topitzhofer, Recreation Services Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of a resolution authorizing acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with grant agreements and terms prescribed by donors. EXECUTIVE SUMMARY: The Richfield Recreation Services Department received a number of donations in.2014 from various individuals and organizations to fund different events and projects and require acceptance of these grants by the City Council. RECOMMENDED ACTION: By Motion: Approve the resolution authorizing acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with grant agreements and terms prescribed by donors. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: The Recreation Services Department received the following grants and donations in 2014: • . Richfield Bloomington Credit Union sponsored the AR&LE Ski/Snowboard program in the amount of $700. • . Richfield Bloomington Credit Union sponsored the summer concerts program in the amount of $2,000. • . Richfield Bloomington Credit Union sponsored the egg hunt event in the amount of$600. • . The Minnesota Twins donated volunteer labor and$10,000 toward materials to rehabilitate the baseball/softball field at Monroe Park. • . The Toro Company The Toro Company donated volunteer labor and $10,000 toward materials to rehabilitate the baseball/softball field at Monroe Park. • . The Richfield Soccer Association and City received$7,500 from the Hennepin County Youth Sports Equipment Grant for use toward soccer goals and goal anchors. • . Home Depot sponsored the Taft Lake Ice Fishing Bowl in the amount of$675. • . Home Depot sponsored the Halloween Haunted House Decorating Contest and the Holiday Lights Decorating Contest in the amount of$200. • . The City was awarded a grant through the State of Minnesota Department of Human Services in the amount of$5,774. The Grant was used for the EBT utilization at our Farmers Market and providing a Market Bucks incentive.The Grant also funded one staff that operated the POS machine for the EBT cards,for Market Bucks and for publicity of the program. • . The Chorzempa Family Fund donated money to fund exhibit improvements at Wood Lake in the amount of$3,950. • . The Emily Day Pavilion at the Wood Lake Nature Center was funded through four donations; Emerson Church-$39,600, Centennial School 'Pennies for the Pavilion Fundraiser-$1,418.08, Lakewind Coop Charity Drive-$1,536.05 and the Mdewakanton Sioux Community-$2,300. B. POLICIES (resolutions ordinances, requlations, statutes, exc): . The Administrative Services Department issued a memo on November 9,2004 requiring that all grants and restricted donations to departments be received by resolution and by more than two- thirds majority of the City Council in accordance with Minnesota Statute 465.03. c. CRITICAL TIMING ISSUES: . There are no critical timing issues associated with this item. o. FINANCIAL IMPACT: . All of the donations listed were given without obligation to provide any additional matching funds. E. LEGAL CONSIDERATION: . Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal property of more two-thirds majority of the City Council. ALTERNATIVE RECOMMENDATION(S): . There are no alternative recommendations associated with this item. PRINCIPAL PARTIES EXPECTED AT MEETING: There are no principal parties attending meeting for this item. A7TACHMENTS: Description Type o Recreation Grants and Donations Resolution Cover Memo RESOLUTION NO. RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS RECEIVED BY THE CITY OF RICHFIELD-RECREATION SERVICES DEPARTMENT AND TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT AGREEMENTS AND TERMS PRESCRIBED BY DONORS WHEREAS, Minnesota Statute 465.03 reads in part as follows: Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every acceptance shall be by resolution of the council adopted by two-thirds majority of its members, expressing such terms in full, and WHEREAS, the City of Richfield has received grants and donations as described below: DATE DONOR PURPOSE AMOUNT Janua 2014 Rfld Bloomin ton Credit Union AR&LE Ski Pro ram $700 A ril 2014 Rfld Bloomin ton Credit Union Concerts in the Park $2,000 Ma 2014 Rfld Bloomin ton Credit Union E Hunt $600 Oct 2014 Minnesota Twins Monroe Park Field Renovation $10,000 Oct 2014 Toro Com an Monroe Park Field Renovation $10,000 Ma 2014 Henne in Count Soccer Goals and Anchors $7,500 Februa 2014 Home De ot Ice Fishin Event $675 October 2014 Home De ot Home Decoratin Contests $200 Ma -Nov. 2014 MN Department of Human Services Farmers Market- EBT $5,774 November 2014 Chorzem a Famil Fund Wood Lake Snowshoes $2,970 March 2014 Emerson Church Emily Day Pavilion $39,600 March 2014 Mdewakanton Sioux Communit Emily Day Pavilion $2,300 Ma 2014 Centennial School Emil Da Pavilion $1,418.08 October 2014 Lakewinds Coop Emil Da Pavilion 1,536.05 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: That the City Council of the City of Richfield hereby accepts the grants and donations as listed above, received in 2014, and authorizes the City to administer the funds in accordance with grant agreements and terms prescribed by donors. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of March, 2015. Debbie Goettel, Mayor ATTEST: Elizabeth VanHoose, City Clerk 031015 Rec Serv Grants�ocx AGENDA SECTION: PUBLIC HEARINGS AGENDA ITEM# 5. � STAFF REPORT NO. 39 s , � � CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Chris Regis, Finance Manager DEPARTMENT DIRECTOR REVIEW: Steven L. Devich OTHER DEPARTMENT REVIEW: None. CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Public hearing and second reading of transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund. EXECUTIVE SUMMARY: As part of the Capital Improvement Budget and annual City Budget process, certain special revenue funds are allocated each year to fund capital projects identified through the budget process. The source of the special revenue funds are profits derived from the City's Liquor Store operation. These profits are transferred to the Liquor Contribution Special Revenue Fund. Before the funds within the Special Revenue Fund can be used for the identified capital projects, the City Charter requires that a transitory ordinance be used to authorize the expenditure of the funds. In addition, the ordinance process allows for public input through a public hearing. The proposed funding for 2015 totals$450,000 and encompasses several park and recreation related projects. Finally, staff is requesting approval for the use of funds within the Park Maintenance Project Fund, used to complete two projects. These projects were completed using unspent special revenue funds from prior years. The Park Maintenance Project Fund is used to account for the various park projects that are funded with special revenue funds. The two completed projects are as follows: $9,200 for Ice Arena Training Room Skate Tile; and $7,600 for Veteran's Park Building restroom improvements. RECOMMENDED ACTION: Conduct and close the public hearing and by motion:Approve second reading of the transitory ordinance providing for the expenditure of funds from the Special Revenue Fund for certain capital improvements. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: . At the December 9, 2014 City Council meeting,the City Council authorized$450,000 of Special Revenue Funds for improvements to several City capital improvements in 2015. o Included in the$450,000 are: . $45,000 for Major Park Maintenance Projects ■ $250,000 Community Bandshell ■ $5,000 Wood Lake Fence Repair&Tree Removal . $25,000 Vets Park Play Equipment Replacement ■ $75,000 Garfield Park Play Equipment Replacement ■ $50,000 Arena Lobby Skate Tile o In addition,staff is requesting use of funds within the Park Maintenance Project Fund be used for two completed projects.The projects are Ice Arena Training Room Skate Tile at a cost of $9,200; and $7,600 for Veteran's Park Building restroom improvements. . At the February 10,2015 City Council meeting,the City Council approved the first reading of the transitory ordinance. . The 2015 Capital Improvement Budget also provides for expenditures for all types of funds contained in the budget including municipal state aid, user fees,federal grants and state grants. . Authorization by ordinance is not required for expenditures other than Special Revenues. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): . City Charter Section 7.12, Subd. 2 requires that Special Revenue Funds used for capital improvements must be authorized by ordinance. . This process provides for public input through a public hearing c. CRITICAL TIMING ISSUES: . The ordinance requirements must be completed early enough in 2015 so that the capital projects can be initiated on a timely basis, completed and the funds expended. D. FINANCIAL IMPACT: While the total 2015 Capital Improvements Budget(CIB)includes total budgeted expenditures of $14,705,000 the portion of CIB concerning proposed funding from the Special Revenue fund is $450,000. Park Maintenance Project$ 45,000 iunity Bandshell $250,000 Lake Fence Repair&Tree Removal $ 5,000 'ark Play Equipment'Replacement$ 25,000 Id Park Play Equipment Replacement$ 75,000 Lobby Skate Tile$ 50,000 In addition, the following uses of funds within the Park Maintenance Project Fund are requested to be used for the following projects: :Arena Training Room Skate Tile $9,200 �teran's Park Building Restroom Improvements $7,600 A transitory ordinance is necessary to finalize these appropriations pursuant to City Charter. The source of Special Revenue funds is municipal liquor profits. E. LEGAL CONSIDERATION: . First reading of the ordinance was approved at the February 10, 2015 City Council meeting and a notice of the public hearing was published on February 26,2015. ALTERNATIVE RECOMMENDATIONISI: . The City Council could decide to authorize none or only a portion of the expenditures identified from special revenue in the CIB. PRINCIPAL PARTIES EXPECTED AT MEETING: None. ATTACHMENTS: Description Type d 03 15 2015 Transitory Ordinance Ordinance BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF MONEY FROM THE SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS CITY OF RICHFIELD DOES ORDAIN: Section 1: It is found and determined to be necessary and expedient for the City to expend money from the Special Revenue Fund for the making of capital improvements listed in Section 2 hereof, for which the City would be authorized to issue general obligation bonds. _ Section 2: The capital improvements and amounts of expenditures for such improvements which are authorized to be paid from the Special Revenue Fund untler Section 7.12, Subdivision 2 of the City Charter, are as follows: Major Park Maintenance Projects $ 45,000 Community Bandshell $ 250,000 Wood Lake Fence Repair & Tree Removal $ 5,000 Vets Park Play Equipment Replacement $ 25,000 Garfield Park Play Equipment Replacement $ 75,000 Arena Lobby Skate Tile $ 50,000 Section 3: Unexpended funds within the Park Maintenance Project Fund to be used for the following: Ice Arena Training Room Skate Tile $9,200 Veteran's Park Building Restroom Improvement $7,600 Section 4: The expenditures herein authorized shall be made pursuant to such contracts as are authorized from time to time by Council action. Passed by the City Council of the City of Richfield this 10th day of March, 2015. Debbie Goettel, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION: OTHER BUSINESS AGENDA ITEM# 6. � STAFF REPORT NO. 40 ' , � . CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Derick Anderson, Engineering Tech DEPARTMENT DIRECTOR REVIEW: Mike Eastling, Public Works Director OTHER DEPARTMENT REVIEW: Mary Tietjen,Ciry Attomey CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the acceptance of the bid minutes/tabulation and award of a contract to McNamara Contracting, Inc. for the 2015 Concrete Sidewalk, Curb, and Gutter Repair project in the amount of $1,043,602.30 and authorize the City Manager to approve contract changes under$50,000 without further Council consideration. EXECUTIVE SUMMARY: Each year the City awards a contract to replace cracked and heaved sidewalk, curb, and gutter, and other concrete, as necessary, at various locations throughout the city. With the implementation of the city-wide Accelerated Mill and Overlay Program, concrete repairs are concentrated in the mill and overlay areas. This will ensure the concrete repairs are completed the year before the area is scheduled for mill and overlay.All catch basins and manhole structures in the area are also inspected and, if necessary, repaired as part of this project. Bids for the concrete repair project were opened on February 5, 2015. Road Spec Corporation (RSI 8� Associates)was the apparent lowest bidder; however, their bid was rejected as non-responsive and incomplete after consulting with the City Attomey. Staff recommends the award of contract to McNamara Contracting, Inc., the lowest responsive and responsible bidder. RECOMMENDED ACTION: By Motion: 1. Accept the bid minutesltabulation and award a contract to McNamara Contracting,Inc. in the amount of $1,043,602.30 for 2015 Sidewalk,Curb,and Gutter Concrete Repair. 2. Authorize the City Manager to approve contract changes under$50,000 without further City Council authorization. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: • As part of the City's street maintenance program,each year the City awards a contract to replace cracked and heaved sidewalk,curb and gutter,and other concrete work. • The program was expanded in 2014 in preparation for the Accelerated Mill and Overlay Program.Concrete repairs are concentcated in the area of next year's mill and overlay. • The project includes rebuilding catch basins and manhole structures in preparation for mill and overlay. a. POLICIES (resolutions ordinances, regulations, statutes, exc): . The project is included in the Five-Year Street Reconstruction Plan. . The concrete repair work is completed in conjunction with the mill and overlay project approved in 2013. . Approved in 2013, enacted in April 2014, an increase in electric and gas franchise fees was put in place to fund the Accelerated Mill and Overlay Program. c. CRITICAL TIMING ISSUES: • Concrete repair work is scheduled to begin July 13,2015 and be completed by October 16,2015. • Concrete repairs should be completed the year prior to mill&overlay to keep the project on track. �. FINANCIAL IMPACT: • Five bids were received for the concrete repairs.The lowest responsive and responsible bid was$1,043,602.30. • Engineer's Opinion of Cost for concrete repairs was$1,056,411.The recommended contractor's bid is below the expected estimate. • The project will be funded using franchise fees. E. LEGAL CONSIDERATION: . When the amount of purchase is estimated to exceed$100,000,sealed bids shall be solicited by public notice in the manner and subject to the law governing contracts or purchases by the City of Richfield. . The advertisement for bid for the contract was published in the Richfield Sun-Current on January 15,2015 and on the Quesfcdn.com website on January 15,2015. • Bid opening was held on February 5,2015. • The City has followed the competitive bid process and should award contract to the lowest responsible bidder. • Road Spec Corporation failed to provide a responsible bid and additional information when requested by City staff. • A letter informing Road Spec Corporation of their rejected bid was sent on February 19,2015.They have acknowledged receipt of the notification. • The City Attomey has reviewed all steps in the bid rejection process. • McNamara Contracting, Inc.submitted the lowest responsible bid. ALTERNATIVE RECOMMENDATION(Sl: . Council may choose to reject all bids and direct staff to obtain new bids; however, the prices received were competitive. . Council may choose not to continue with concrete repairs in preparation for the Accelerated Mill & Overlay Program; however, the program is essential to maintaining and extending the usable life of the City's streets. PRINCIPAL PARTIES EXPECTED AT MEETING: City Attorney ATTACHMENTS: Description Type ❑ Bid Tab Exhibit ❑ Rejection letter to RSI Exhibit CITY OF RICHFIELD, MINNESOTA Bid Opening February 5, 2015 9:30 a.m. 2015 Concrete Sidewalk, Curb and Gutter Bid No. 15-02 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2015 Concrete Sidewalk, Curb and Gutter Repair, as advertised in the official newspaper on January 15, 2015. Present: Elizabeth VanHoose, City Clerk Derick Anderson, Engineering Technician Mark Hall, Operations Manager Chris Link, Operations Superintendent Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bidder's Name Bond Non- Intent to Responsible Total Base Bid Collusion Comply Contractor RSI Associates Provided Provided Provided Provided $ 794,757.20 McNamara Contracting Provided Provided Provided Provided $ 1,043,602.30 New Look Contracting, Provided Provided Provided Provided $ 1,146,077.50* Inc. Curb Masters, Inc. Provided Provided Provided Provided $ 1,395,157.50 Standard Sidewalk, Inc. Provided Provided Provided Provided $ 1,642,875.00 *corrected amount The City Clerk announced that the bids would be tabulated and considered at the March 10, 2015 City Council Meeting. WI) Elizabeth VanHoose City Clerk 2015 Concrete Curb & Sidewalk City Project #10612 Bid #15-02 Contract # 2806 Company Name �ond Non- Intent to Responsible Total Bid _ _.____ ___ ___._ __--- ---___._____� Collusion Comply Contractor __ .____,_` ._____ -___-�,.T___--_ -.___ __.___ ____ . __----- ----_.___. RSI Associates x x x x $ 794,757.20 McNamara Contracting X X �X X $ 1,043,602.30 New Look Contracting,mc x x x x $ 1,146,077.50 Corrected amount - -__--- --- � ---- --- Curb Masters,Inc. X X X X $ 1,395,157.50 . Standard Sidewalk,Inc. X X X X $ 1,642,875.�0 Bid Opening: February 5,9:30 am Richfield Municipal Center, Heridia Conference Room Award of Contract: March 10, 2015 Public Works Deparfim�nt � , � `I901 66th Street E • Richfield, Minnesota 55423-2599 February 19, 2015 � ; I nna�roR Gerard L. Roy � DEBBIE GOETTEL Road Spec Corporation ' 12206 South Robert Trail ' cirv couNCi� Rosemount, MN 55068 � PAT ELLIOTT � � TOM FITZHENRY ' ; EDWINA GARCIA RE: Cit Bid No. 15-02 Re ection Notice � MICHAEL HOWARD Y 1 CITY MANAGER Dear: Mr. Roy: � STEVEN L.DEViCH The City has decided to reject Road Spec Corporation's bid for the 2015 Concrete Curb and Sidewalk Project. The February 17, 2015 response to the City's request for � additional information was insufficient. The following items also support the City's € decision: ; • As stated in the Instructions to Bidders, Line 8. REJECTION OF PROPOSALS: s ; Proposals may be rejected in which the prices are obviously unbalanced. • As stated in fhe Instructions to Bidders, Line 11. DISQUALIFICATION OF BIDDERS: Failure on the part of any Bidder to carry out previous confracts satisfactorily or ; their lack of the experience or equipment necessary for the sa#isfactory � compfetion of the work may be desmed sufficient cause for their disqualification. � � • As stated in the Instructions to Bidders, Line 12. EQUfPMENT: j � � When requested by the City, the Bidder shall furnish a complete sta#ement of the s make, size, weigh# (where weight is one of the specified requirements), condition � and previous length of service of all equipment to be used in the proposed work. ? • As stated in the lnstructions to Bidders, Line 13. FURNISHING EVIDENCE OF RESPONSIBILITY: � � When reques#ed by the Owner, the Bidder shall furnish a ba(ance sheet, certified by a certified public accountant as#o a date not more than 60 days prior to dafe of the opening of proposal which shall set forth outstanding assets and liabilities in ; reasonable detail. The Bidder shall also furnish when requested a list of work of similar nafure performed including references with date of compietion thereof. � The Bidder shall aiso furnish any other additional information relative to financial ' Tlre UrGan Hontelori>>r Telephone(812)861-9780•Fax(612) 861-9796 twnv.cltyohfchffeld.org AN E�UAL OPPORTUNIN EMPLOYER Page 2 responsibility and competence to do the work as may be requested by the Owner prior to acceptance of any proposal. • As stated in the Generai Con�litions, Line K. QUALIFICATION OF BIDDERS Each bidder shall submit to the City, upon request, far its review, documents giving their experience, references, qualification, equipment and employees available for the work contemplated. The City shall have the right to take such � steps as it deems necessary to determine the ability of the Bidder to perform their � obligations under the Contract and the Bidder shall furnish the City all such ; infarmation and data for this purpose as it may request. � � The right is reserved to reject any bid where an investigation of the available � evidence or infarmation does not satisfy the City that the Bidder is qualified to � carry out properly the terms and conditians of the contract. This includes past � experience with other governmental agencies. . i The City appreciates your interest and thanks you for submitting your proposal for j consideration. Please contact Derick Anderson, Engineering Technician, at 612-861- � 9798 with questions. � � � � � Sincerely, � ' k,. � � ,;. ; � ;�_':�,,::�,-�_._..� � �_: . Kristin Asher, PE ' Assistant Director ; City Engineer � i � f � ; � 3 , ; � � ; i ; i � ; � i I ! i � � I I � I AGENDA SECTION: OTHER BUSINESS AGENDA ITEM# 7. � STAFF REPORT NO. 41 � , � � CITY COUNCIL MEETING � 3/10/2015 � REPORT PREPARED BY: Elizabeth Finnegan, Civil Engineer DEPARTMENT DIRECTOR REVIEW: Mike Eastling, Public Works Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the following related to the 69th Street Reconstruction Project: 1. Accept the bid minutes/tabulation and award contract to Ryan Contracting in the amount of$1,541,254.30 for the 69th Street Reconstruction project. 2. Authorize the City Manager to approve contract changes under$100,000 without further City Council authorization. 3. Approve hiring WSB&Associates to perForm construction engineering services for a fee not to exceed $139,262 for the 69th Street Reconstruction project. EXECUTIVE SUMMARY: The 69th Street Reconstruction project includes the replacement of the storm sewer, sanitary sewer, and water main along 69th Street from Knox Avenue to Humboldt Avenue. Currently, there are four 36" storm sewer pipes with failing joints causing multiple sinkholes along the roadway every year. This project replaces the four pipes with a 4'x8' box culvert. Replacing the pipes with a culvert will build additional stormwater storage capacity for the drainage area and creates the potential to achieve upstream flooding relief with a future project(66th and Newton). The City's approved 2014 Capital Improvement Program (CIP)and Five- Year Street Reconstruction Plan identify this project for construction in 2015. Bids for the construction of the 69th Street Reconstruction project were opened on February 19th, 2015. Ryan Contracting was the lowest responsible bidder. WSB &Associates submitted a proposal to provide the construction engineering services for the project. RECOMMENDED ACTION: By Motion: 1. Accept the bid minutes/tabulation and award contract to Ryan Contracting in the amount of$1,541,254.30 for the 69th Street Reconstruction project. 2. Authorize the City Manager to approve contract changes under$100,000 without further City Council authorization. 3. Approve hiring WSB&Associates to perform construction engineering services for a fee not to exceed $139,262 for the 69th Street Reconstruction project. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: . At the October 28, 2015 Worksession staff presented the project details and how the box culvert will allow for improved flood protection west of Wood Lake and along the 66th Street corridor including 66th/Newton. . Plans and specifications were completed by WSB&Associates, Inc.for a replacement of the storm sewer pipes with a 4'x8' box culvert, along with the sanitary sewer and water main. . Advertisement for Bids was published on January 29, 2015. . Bids were opened on February 19, 2015. . Ryan Contracting was the lowest responsible bidder. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): . The project is identified in the City's Capital Improvement Program and Five-Year Street Reconstruction Plan. . Council approval is required for expenditures over$100,000. C. CRITICAL TIMING ISSUES: . The acceptance of the bid tabulation and the award of contract will allow the construction to stay on schedule for spring of 2015. . The contractor has requested an early start which targets early April as the timeframe for work to begin. Staff will notify impacted residents of the schedule upon award. �. FINANCIAL IMPACT: . Nine bids were recieved for construction; the low bid was$1,541,254.30. . The Engineer's Opinion of Cost for construction was$1,778,589.The bid is within the expected budget estimates. . Construction engineering services provided by WSB&Associates is for a fee not to exceed $139,262. . Construction and construction engineering services for the project will be funded by Street Reconstruction Bonds and City Storm Sewer Funds. E. LEGAL CONSIDERATION: . All contracts over$100,000 require sealed bids to be solicited by public notice. ALTERNATIVE RECOMMENDATION(S): . The Council may postpone the award of the contract and direct staff how to proceed. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type � Bid Tabulation Contract/Agreement ❑ WSB Construction Proposal Exhibit ❑ October 28,2014 Workession Presentation Cover Memo CITY OF RICHFIELD, MINNESOTA Bid Opening February 19, 2015 10:00 a.m. 69th Street Reconstruction Project Bid No. 15-03 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for the 69t" Street Reconstruction Project, as advertised in the official newspaper on January 29, 2015. Present: Elizabeth VanHoose, City Clerk Robert Hintgen, Utilities Superintendent Liz Finnegan, Civil Engineer Jim Stremel, WSB &Associates Jared Voto, PW Administrative Aid/Analyst Theresa Schyma, City Manager Representative The following bids were submitted and read aloud: Responsible Addendum Bidder's Name gond Col usion Contractor No. 2 Grand Total Bid Certificate Received Ryan Contracting Co. Yes Yes Yes Yes $ 1,541,254.30 SM Hentges & Sons Yes Yes Yes Yes $ 1,736,693.21 Northwest Asphalt, Inc. Yes Yes Yes Yes $ 1,745,857.62 Geislinger& Sons Yes Yes Yes Yes $ 1,894,633.30 Northdale Construction Co. Yes Yes Yes Yes $ 1,933,605.03 Veit& Company, Inc. Yes Yes Yes Yes $ 1,998,543.52 Park Construction Company Yes Yes Yes Yes $ 2,043,941.20 Redstone Construction, LLC Yes Yes Yes Yes $ 2,154,321.90 RL Larson Excavating, Inc. Yes Yes Yes Yes $ 2,476,196.00 The City Clerk announced that the bids would be tabulated and considered at the March 10, 2015 City Council Meeting. Elizabeth VanHoose City Clerk � �� A,.,,,t•� engineering•pianning•environmental•construcfion 701 Xenia Avenue Soutl► Suite 300 Minneapolis,MN 55416 rer. �c�-so��o8on Fax. 763-541-f7Q0 February 25,2015 Ms. Kristin Asher City Engineer City of Richfield 6700 Portland Avenue Richfield, MN 55423 Re: 2015—69tb Street Utility and Street Improvement Project Work Plan—Construction Services WSB Project No. 1532-810 Dear Ms. Asher: WSB &Associates, Inc. is pleased to submit this proposal for professional engineering services to facilitate the construction services phase of the 2015 69�' Street Utility and Street Improvement Project. This letter represents our entire understanding of the project scope. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. We will immediately start upon receipt of the signed agreement. PROJECT UNDERSTANDING The 2015 project consists of extending the scope of the proposed 2014 project to include full replacement of the sanitary sewer,watermain, and entire storm sewer system from Knox to Humboldt Avenues and the storm sewer piping system up to the MnDOT structure 90-feet east of Humboldt Avenue. The street reconstruction portion will still include the removal of the existing curb and gutter on both sides of the street and replacement of the bituminous surface and existing aggregate base from 69th Street between Knox and Humboldt Avenues. The proposed scope of services for the construction phase will include full time field inspection, contract administration by an experienced licensed civil engineer,pay voucher preparation, survey staking and coordination, assistance with construction communications,record drawings, project closeout, and warranty inspection duties. It is understood that the project funding does EqualOpportunity Employer wsbeng,com Richfield 69th Street Project—Construction Services Proposal February 25,2015 Page 2 not include assessments or State Aid funding. Therefore, State Aid testing or paperwork will not be needed. Work Plan Construction Administration Task A—Proiect Management: Project Management The project manager will coordinate with City representatives regarding items such as invoices, change orders and pay vouchers. Public Involvement and Coordination Our project manager and inspectors will communicate with local property owners to keep them apprised of the latest construction activities and how it may affect them. The project team will also answer concerns property owners may have and work with the contractor to alleviate the concerns. Should a request be above and beyond what is in the power of the contractor or inspector,the inspector will ask City representatives to become involved to address the concern. Task B—Contract Administration Preconstruction Conference WSB will facilitate a preconstruction conference prior to the start of construction and prepare and distribute minutes for the meeting. We will review all shop drawings and submittals for conformance to the specifications and plan drawings. Weekly Meeting WSB will attend and host weekly construction meetings with the contractor and any other persons deemed necessary for the next week's particular work schedule. The weekly meetings will require the contractor to give an upcoming two week schedule. WSB will compose and distribute meeting minutes before the following weekly meeting. Documentation Review WSB will review documentation provided by the contractor and the contracted geotechnical firm. This task also includes documenting, on a daily basis,the work performed by the contractor. K:\01532-810\Admin\Contrec[\Cousiruction Services\2015-02-25 Ric6field 69ch Srceet-Cons[ruction Serviccs-Final.doc Richfield 69th Street Project—Construction Services Proposal February 25, 2015 Page 3 Contract Administration WSB will process any change orders and obtain appropriate signatures from the contractor. WSB will obtain the necessary documents from the contractor such as certifications, to ensure the materials placed are done so according to the project specifications. Monthly Pay Estimates WSB will generate monthlypay vouchers after meeting with the contractor to agree upon the quantities of the items performed during that month. We will provide the signed pay vouchers to the City for processing. Final Pay Voucher WSB will generate a final pay voucher upon completion of the project and after receiving the final paperwork is submitted, such as the IC-134 forms. Materials Certification/Summary WSB will work with the contractor and the contracted geotechnical firm to ensure the materials used are being tested per the requirements as dictated by the project specifications. After the project is complete, WSB will work with contracted geotechnical firm to close-out the project and verify that testing occurred according to the prevailing specifications. - Final Documentation At the conclusion of the project,WSB will provide one CD of the final record plans based on field surveys and GPS instrumentation. We will also obtain all contractor documentation to close out the project. Task C—Construction Inspection Services Pre-Project Inspection/Removal Measurements The WSB inspectors will visit the site prior to construction and mark removal limits and identify if there are any areas that should be considered that may have differed from the plans. Full Time Construction Inspection A full-time construction observer will be provided during the project to monitor the work and ensure City requirements are met. WSB will coordinate required documentation including material testing,work orders, change orders, change in K:\01532-810\Admin\Contracl\Construc[ion Sen•ices\2015-02-25 Richfield 69Ih Street-Consrcuction Servicec-Final.doc Richfield 69th Street Project—Construction Services Froposal February 25,2015 Page 4 contract status, coordination with private utilities, active involvement with property owners to address their questions and concerns, complete substantial completion and final completion punch lists and contract closeout documentation. Traffic Control Inspection The inspector will travel through the detour on a daily basis to ensure all necessary signs are in place and visible. If any of the signing is not in place,they will notify the contractor to fix the issue as soon as possible. Construction Staking The WSB survey crews will provide construction staking for street, storm sewer, sanitary sewer and water main. In addition,WSB will collect GPS as-built survey information for completing as-built documents for city records. Punchlist/Warranty/Final Inspection The inspectors will do a walk through when the project is substantially complete. They will provide a punch list to the contractor and the City. The inspector will work with the contractor to make certain the items on the punch list are addressed in a timely manner. Task D—Materials The contracted geotechnical firm will be performing the field testing for concrete, grading&base and bituminous pavement. WSB staff will work closely with them to ensure they have advanced notice for times of pours,testing and picking up samples for gradation. K:\01532-810V dmin\Contrsct\Conshvction Services\2015-02-25 Richfield 69th Stroet-Canstructio�i Services-Pinal.doc Richfield 69th Street Project—Construction Services Proposal February 25, 2015 Page 5 PROPOSED FEE A copy of the project task hour budget is attached for your reference. Based on the proposed task hour budget,WSB &Associates, Inc. will complete the scope of work previously discussed on an hourly basis with a not-to-exceed amount of$139,262. This represents our complete understanding and scope of the project. If the scope and fee appear to be appropriate,please sign on the space provided and return one copy to our office. We are available to begin work immediately based on your authorization. We appreciate the opportunity to provide you with this proposal and we are looking forward to working with you and your staff toward the completion of the project. Please feel free to contact me at(763)287-8532 with any questions or concerns you might have. Sincerely, WSB &Associates,Inc. Jim Stremel, P.E. Project Manager Attachments City of Richfield: Authorized signature Title Date K101532-8I0\Admin\Contract\Construction Se��ices\2015-02-25 Richfield 69th Srcee�-Consttuction Service�-iinal.doc - WSB & Associates Inc. - �SB ENGINEER SERVICES - CONSTRUCTION � 2015 69th Street Utility& Street Improvement Project �` �'`""`"`�` �"` Grading, Surfacing,Utility/Storm Sewer, Turf Establishment, and Appurtenant Work City of Richfield, Hennepin County,Minnesota Estimated Hours Project Manager i Quality Assurance 'I Lead Project ', Senior Survey �i Two Person � Engineer Manager Inspector ' Technician ! Survey Crew � Clerical Total WORK TASK Jim Stremel I Jeff Michniewicz I, Elizabeth Foster Hours Cost Task escripliort ' � __ _____-.__---_—— . __._ . _ _ .._____ _-___-.___. � . .___-�—_ . ., . _ ._ ..___.- _-__-___ _ _ ' _ __.__-____I _--__- ____ _-__.. _____ -__..__ - ____. _ __ ____ -____. A PROJECT MANAGEMENT ' . II -- -- __ _ - -- - - - ProjectMana cment 80 ' i 80 $1Q240.00 ?ublic Involvcmen[&Coordinarion 16 I 8 II 4 28 $3,124.00 __ . -_ __ __ - - _ _ -- ---- � ____---- - -- ..i__ . i r - - - - B CONTRACT ADMINISTRATION ' -- - -- --- -- _-- -- � ' --- _ - ._ _ _ --- Pre-Construction Conference 4 i 4 4 � 2 14 $1,562.00 -- __. _-_ - - - -- - - --- - _ __ - ___ _ -- Weekly Meeting(Assume 14 meetings) 30 4 ' 20 6 60 $6,726.00 — - _ - Labor Compliance __ - ---- -- -- - _ _-- - 24 34 $3,560.00 Monthly Pay Esnmates 2 - 4-� - -- -- - __ _._ Contract Admmistration 34 I 20 ' 6 60 $6,726.00 - -- - --- - -- -- -- -- ---- 28 24 64 $6,092.00 _ - - - - ---- - -. _ Final Pay Voucher 6 i ' 12 6 24 $2,382.00 __ _ - - - _ . --- - � ___-- -1- - - -- _ -- -- --------- Materials Certification ' - ---- _ - - - -- -- -- - - Materials Certificatio�Suromary - -- -- - - - _ _I- --- - --- --- Final Documentation&Closeout 12 6 16 �i 16 6 56 $6,202.00 - -_ __ _ _- - -- ----- --- ____- -- C CONSTRUCTION INSPECTION SERVICES - -- - - -- --- ------- Pre-Project Inspection/Removal Measurements 4 8 12 $1,272.00 _ - _ _ _ - __ _ _ _ __ - - - Full Time Construction Inspection(14 Wecks) 620 620 $58,900.00 _ -- -- - - - -- - - - -- --- - - _ - -- Traffic Control Inspecaon/Haul Roads 8 8 $760.00 --- --- - -- - -_ . --- - - -- - -- Con�truction Staking&Coordination 8 } 12 140 160 $24,588.00 - - -- -- -- -- -- hu�chlis[/Final Inspection 8 2 24 � � 34 $3,560.00 - - - ._ __ _ --� -- - -- D MATERIALS I I �', - - _ __ - -__ _ -__ --- ---_-- Testing Documentation � 2 4 ' 1 8 $892.00 - - -- -- - -- --- --- Concrete Field Testing Coordination/Review 2 2 4 , 8 $892.00 - -- - __ _ — - __- -- --- - - - -- Grading&Base Field Testing Coordination/Review 2 2 4 i R $R92.00 - __- --_ __- _ ---- - - ------- - - - Bituminous Field Testing Coordination/Revicw 2 2 � 4 ' 8 $R92.00 _ -- _ _ -- -- -- __ _ ---- , - _ - - _ - . -_ _ _ _ __I_ s. --.;,,� �.,.,,.... , __. ..._.,: .._::j,includc.a<-;'-._� .�� ioc.� _e..�atT:�..i_:,,s�� . -- ....,.^. s'O15 son�a�.. - � �_rr =s_ Total Hnurs 220 28 8l6 28 140 54 ' 1286 our/y Costs 128.00 ' 128.00 95.00 119.00 160.00 ' 79.00 wS6 Sw�nuY CoSTS $28,160.00 ' $3 584.00 i $77 520.00 $3,332.00 $22,400.00 ' $4 266.00 $139,262.00 TOTAL PROJECT COST $139,262.00 � �"�' O � � ; `" �t� .;� � 1� � ��t � a� , r" ; ."� � ` � �� _ � � - s, J �� i�J�'��r�� < 4; � jr . . .: , . � �, i'�� ' r. ��, '�� K 3�i ii/ �! `�� ` i� � ' , ��, �x'�% ,►e'� � �� ;f. l , e--i- ; � �� y� 7+,• l V O t_� �� ,�1�' � � �� A . � ' . ,� � � � ` . • � ^� '.�. . 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Storm Sewer Revenue Bonds Use of Proceeds Engineers Bid Amount paid Contract Substantial Final Project Estimate Amount to date Start Date Completion Completion 1-35/64th Street Storm Sewer Upsizing 135,000 163,912 148,499 Jun-07 2008 2008 (Bond Proceeds) Richfield Lake Improvement Project 650,000 - 646,739 Jan-08 (Bond Proceeds) (includes engineerin throu h 7.23.08 Augsburg Pond Lift Station 375,000 - 258,703 (Bond Proceeds) (2007expenses +2008 expenses throu h 10.08 73rd Street 8� 1st Avenue Storm Sewer 680,000 - 1,019,192 (Bond Proceeds) (2007expenses +2008 expenses through 10.08) City Maintenance Facility 600;000 - 600,000 (Bond Proceeds) K&G Bond Costs 4,500 2,440,000 2,677,633 —`- '— ` �� - �7�"�II3"r `s�; 1 _ i. ,�[(�y��},�� ! "w 1� J . f fY.,.,.F�•n. ��-��t _ . f �� y�� t s�y�f-,�.. •.k y�pf. �. 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