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022415 reg mtg agenda 8 bit color REGULAR CITY COUNCIL MEETING RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS FEBRUARY 24, 2015 7:00 PM INTRODUCTORY PROCEEDINGS Call to order Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Pledge of Allegiance Approval of the minutes of the (1) Special City Council Worksession of February 10, 2015 and (2) Regular City Council Meeting of February 10, 2015. COUNCIL DISCUSSION 1. Hats off to hometown hits AGENDA APPROVAL 2. Approval of the agenda. 3. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of the approval of a resolution regarding the City of Richfield's participation in Hennepin County's 2015-2017 economic development initiative Open to Business and approving a contract with Metropolitan Consortium of Community Developers. Staff Report No. 28 B. Consideration of the approval of the bid minutes/tabulation and award of contract to Hardrives, Inc. for the 2015 Mill and Overlay project in the amount of$2,225,313.58. Staff Report No. 29 4. Consideration of items, if any, removed from Consent Calendar PUBLIC HEARINGS 5. Public hearing and consideration of a resolution specifying the use of funds from the Community Development Block Grant allocation for 2015 and authorizing execution of a Subrecipient Agreement with Hennepin County and any required third party agreements. Staff Report No. 30 RESOLUTIONS 6. Consideration of a resolution approving the contract with the International Union of Operating Engineers, Local 49 for the contract period January 1, 2015 through December 31, 2016 and authorize the City Manager to execute the agreement. Staff Report No. 31 7. Consideration of resolutions approving roundabouts as the preferred design for major intersections (1-35W interchange, Lyndale Avenue, Nicollet Avenue)along 66th Street including pedestrian activated warning devices at crosswalks. Staff Report No. 32 OTHER BUSINESS 8. Consideration of the appointments to City advisory commissions. Staff Report No. 33 CITY MANAGER'S REPORT 9. City Manager's Report CLAIMS AND PAYROLLS 10. Claims and payrolls Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. 11. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY COUNCIL MINUTES Richfield, Minnesota I! ' Special City Council Worksession February 10, 2015 CALL TO ORDER The meeting was called to order by Mayor Pro Tempore Garcia at 6:30 p.m. in the Bartholomew Room. Council Members Edwina Garcia, Mayor Pro Tempore; Michael Howard; Pat Elliott; and Tom Present: Fitzhenry. Council Member Debbie Goettel, Mayor. Absent: Staff Present: Steven L. Devich, City Manager; Jay Henthorne, Public Safety Director/Police Chief; and Cheryl Krumholz, Executive Coordinator. Item # 1 DISCUSSION REGARDING A HENNEPIN COUNTY JUVENILE REPORTING CENTER— DISTRICT 287 (COUNCIL MEMO NO. 11) Jim Libera and Fred Bryan, Hennepin County Department of Community Corrections and Rehabilitation, discussed the County's proposed location of a Juvenile Evening Reporting Center (ERC) at the School District 287 facility. They explained that the ERC is a highly accountable community based service directing youth towards compliance with court/probation requirements. Discussion included the proposed location, hours of operation, transportation, offense criteria, exclusionary criteria; general information and programming. Public Safety Director Henthorne stated that after discussion with Public Safety and Hennepin County officials, staff concluded that the facility would not be an issue for Public Safety. Mr. Libera stated that Hennepin County is a collaborative partner and confident in the ERC services. Communications with Public Safety would be on a regular basis. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:59 p.m. Date Approved: February 24, 2015 Edwina Garcia Mayor Pro Tempore Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota e� Regular Meeting February 10, 2015 CALL TO ORDER The meeting was called to order by Mayor Pro Tempore Garcia at 7:00 p.m. in the Council Chambers. Council Members Edwina Garcia, Mayor Pro Tempore; Michael Howard; Tom Fitzhenry; Present: and Pat Elliott. Council Member Debbie Goettel, Mayor. Absent: Staff Present: Steven L. Devich, City Manager; Jim Topitzhofer, Recreation Services Director; John Stark, Community Development Director; Kristin Asher, Assistant Public Works Director; Pam Dmytrenko, Assistant City Manager/HR Manager; Chris Regis, Finance Manager; Robert Hintgen, Utilities Superintendent; Mary Tietjen, City Attorney; and Cheryl Krumholz, Executive Coordinator. OPEN FORUM Mary Barnes, 7544 Bryant Avenue, spoke about Hennepin County wetlands in Bloomington. PLEDGE OF ALLEGIANCE Mayor Pro Tempore Garcia led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Howard, S/Fitzhenry to approve the minutes of the (1) Special City Council Meeting of January 24,2015; (2) Special Concurrent City Council and Planning Commission Worksession of January 27, 2015; and (3) Regular City Council Meeting of January 27, 2015. Motion carried 4-0. Item #1 PRESENTATION OF THE SEWER INSPECTION SYSTEM AND JETTING Council Meeting Minutes -2- February 10,2015 Assistant Public Works Director Asher and Utilities Superintendent Hintgen made the presentation. Item #2 COUNCIL DISCUSSION • Hats Off to Hometown Hits Council Member Fitzhenry acknowledged the recent ice fishing event on Taft Lake. Mayor Pro Tempore Garcia announced the Forum on Mental Illness in Youth on March 14, 2015 at the Municipal Center. Mayor Pro Tempore Garcia announced the VEAP food drive. John Bjostad, Richfield Visions, announced the February 21 Richfield Home and Garden Expo at the Richfield High School. Item #3 COUNCIL APPROVAL OF AGENDA M/Fitzhenry, S/Elliott to approve the agenda. Motion carried 4-0. Item #4 CONSENT CALENDAR A. Consideration of the approval of a resolution granting a six-month extension of the amended planned unit development, final development plan and conditional use permit to allow a public school facility within the HUB Shopping Center at 100 West 661" Street (Flex Academy) S.R. No. 24 RESOLUTION NO. 11048 RESOLUTION GRANTING AN EXTENSION TO THE AMENDED PLANNED UNIT DEVELOMENT, FINAL DEVELOMPENT PLAN AND CONDITIONAL USE PERMIT TO ALLOW A PUBLIC SCHOOL FACILITY WITHIN THE "HUB" SHOPPING CENTER AT 100 WEST 66TH STREET This resolution appears as Resolution No. 11048. B. Consideration of the approval of the first reading of the transitory ordinance providing for the expenditure of funds from the Special Revenue Fund for certain capital improvements and schedule the public hearing and second reading for March 10, 2015 S.R. No. 25 C. Consideration of the approval of the purchase of a sewer inspection system and rolling chassis in the amount of $238,229 plus any applicable tax, title, and license fees, consisting of the following items: • Sewer inspection system in the amount of $214,671 from Flexible Pipe Tool Company. • Rolling chassis in the amount of$23,558 from Midway Ford. S.R. No. 26 M/Elliott, S/Fitzhenry to approve the Consent Calendar. Motion carried 4-0. Council Meeting Minutes -3- February 10,2015 Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR None. Item #6 PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION GRANTING A CONDITIONAL USE PERMIT AND VARIANCES IN ORDER TO ALLOW CONSTRUCTION OF A REPLACEMENT CLASS III RESTAURANT WITH DRIVE- UP WINDOW SERVICES AT 6500 LYNDALE AVENUE (WENDY'S) S.R. NO. 27 Council Member Howard presented Staff Report No. 27. Jerad Ducklow, Wendy's FourCrown, Inc., was present for questions. Community Development Director Stark explained the three code requirements that do not comply are in keeping with the intent of the zoning regulations and no negative impacts are anticipated. M/Elliott, S/Fitzhenry to close the public hearing. Motion carried 4-0. M/Howard, S/Fitzhenry that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 11049 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT AND VARIANCES AT 6500 LYNDALE AVENUE Motion carried 4-0. This resolution appears as Resolution No. 11049. Item #7 CITY MANAGER'S REPORT City Manager Devich reviewed the upcoming scheduled Special City Council Worksessions and Meetings. Item #8 CLAIMS AND PAYROLLS M/Fitzhenry, S/Elliott that the following claims and payrolls be approved: U.S. Bank 02/10/15 A/P Checks: 238017-238414 1,445,609.57 Payroll: 107630-107963 $ 562,605.04 TOTAL $ 2,008,214.61 Motion carried 4-0. OPEN FORUM Council Meeting Minutes -4- February 10,2015 None. ADJOURNMENT The City Council open meeting was adjourned by unanimous consent at 7:37 p.m. Date Approved: February 10, 2015 Edwina Garcia Mayor Pro Tempore Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.A. STAFF REPORT NO. 28 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Christine Costello, Economic Development Coordinator DEPARTMENT DIRECTOR REVIEW: John Stark, Community Development Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of a resolution regarding the City of Richfield's participation in Hennepin County's 2015-2017 economic development initiative Open to Business and approving a contract with Metropolitan Consortium of Community Developers. EXECUTIVE SUMMARY: To promote economic development, create and retain jobs, and cultivate entrepreneurs, Hennepin County Housing and Redevelopment Authority (HCHRA) launched a small business and entrepreneur technical assistance initiative entitled, Open to Business. To further this initiative, HCHRA has fostered a partnership with the Metropolitan Consortium of Community Developers (MCCD) to provide benefits of the original program to suburban Hennepin communities. HCHRA offers 1:1 matching grants for municipalities who wish to provide "Open to Business" technical assistance to their community's entrepreneurs and small businesses. The annual cost to participate in the Open to Business Initiative is $10,000 per year. If the Richfield City Council provides local matching funds of $5,000 for each year through 2017, Hennepin County would match our amount each year to allow Richfield to participate. The partnership with HCHRA and MCCD provides direct, one-on-one technical assistance services to entrepreneurs and small businesses. The services offered include: business plan development, feasibility studies, cash flow and financing projections, marketing, preparing loan requests, and advocacy with lending institutions. MCCD will help connect entrepreneurs with banks, community development lenders, Small Business Administration (SBA) resources and MCCD's own small business loan fund so that entrepreneurs can access the capital they need to be successful. The "Open to Business" model is based on MCCD providing services to participating municipalities' entrepreneurs and small businesses for the flat annual fee each year, therefore the service is free of charge to businesses and entrepreneurs. RECOMMENDED ACTION: By Motion: Adopt a resolution approving the City of Richfield's participation in Hennepin County's 2015-2017 economic development initiative Open to Business and approve a contract with the Metropolitan Consortium of Community Developers. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: The City of Richfield and the Richfield Housing and Redevelopment Authority(HRA)have approved the annual cost to participate in the Open to Business Initiative since 2013. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): It is appropriate to seek outside funding whenever possible. c. CRITICAL TIMING ISSUES: The resolution must be received by Hennepin County by the end of February 2015. D. FINANCIAL IMPACT: The annual fee for Open to Business is$10,000 each year. A local match of$5,000 each year is required to apply for Hennepin County's Open to Business initiative. If the local match (for 2015, 2016,and 2017)is approved by the City Council, Hennepin County will provide matching funds of$5,000 for each year. E. LEGAL CONSIDERATION: Hennepin County's Open to Business initiative requires the City of Richfield to pass a resolution committing to fund one half($5,000)of the total annual cost($10,000)and to contract with MCCD for their services for 2015 through 2017. The contract with MCCD allows the City of Richfield to cancel the contract for 2016 and 2017 with a 30-day written notice. There is no penalty for cancelling the contract with MCCD if Richfield chooses not to participate in the Open to Business program. ALTERNATIVE RECOMMENDATION(S): Deny authorization and direct staff to withdraw from participating in Hennepin County's Open to Business Initiative. PRINCIPAL PARTIES EXPECTED AT MEETING: None. ATTACHMENTS: Description Type 1) Resolution Resolution Letter D 2015-2017 Open to Business Contract with MCCD Contract/Agreement RESOLUTION NO. RESOLUTION APPROVING THE CITY OF RICHFIELD'S PARTICIPATION IN HENNEPIN COUNTY'S 2015-2017 ECONOMIC DEVELOPMENT INITIATIVE "OPEN TO BUSINESS" WHEREAS, Hennepin County Housing and Redevelopment Authority is soliciting proposals from suburban Hennepin municipalities interested in continuing participation in small business and entrepreneur technical assistance initiative, referred to as "Open to Business"; and WHEREAS, the program provides one on one technical assistance services to entrepreneurs and small business which include: business plan development, feasibility studies, cash flow and financing projections, marketing, preparing loan requests, and advocacy with lending institutions; and WHEREAS, the Richfield City Council finds that the services available through the Open to Business Program have the potential to benefit existing commercial area and to promote future growth of entrepreneurship and business growth in the City of Richfield. NOW, THEREFORE, BE IT RESOLVED, by the Richfield City Council in and for the City of Richfield, Minnesota that staff is hereby authorized to make application for a $5,000 matching fund grant for participation in Hennepin County's 2015-2017 Economic Development Initiative "Open to Business". Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February, 2015. Debbie Goettel, Mayor ATTEST: Steven L. Devich, City Manager Contract for Services Between the City of Richfield Metropolitan Consortium of Community Developers for the Open to Business Program THIS AGREEMENT, is made and entered into as of the day of February, 2015, between the City of Richfield and Metropolitan Consortium of Community Developers, (herein called"MCCD"). WHEREAS, the City of Richfield wishes to retain an entity with the capacity to provide small business technical assistance to existing businesses and those parties interested in opening a business in Riehfield(the "Initiative") and WHEREAS, MCCD has represented itself as competent to provide the services required to administer and carry out the Initiative; and WHEREAS, the City of Richfield wishes to engage MCCD to provide said services necessary to carry out the Initiative; NOW THEREFORE, it is agreed between the parties hereto that; 1. TIME OF PERFORMANCE The service to be provided by MCCD shall commence on January 1, 2015 and unless canceled by either party, automatically renew January 1, 2016 and January 1, 2017. Either party may, at their sole discretion and without cause, cancel any remaining years covered under this agreement by providing written notice to the other party at least 30 days prior to renewal. Each party agrees that a Party that opts out of the contract under these terns shall be subject to no penalty, and held harmless for future liability or obligation related to the terms of this agreement. All services, documents, and information to be furnished or performed by MCCD in order to carry out the Initiative shall be furnished or performed as promptly as possible, and with the fullest due diligence. 2. COMPENSATION Total compensation to MCCD shall be $10,000 for 2015 calendar year, and the following calendar years of 2016 and 2017 (the Contract Amount) to manage the Richfield Open to Business program. The Contract Amount will be paid in two equal installments: $5,000 due and payable by the City of Richfield upon execution of this Agreement, and the beginning of each calendar year for 2016 and 2017, and $5,000 invoiced and dated on or about 6 months from the agreement date,payable by Hennepin County Housing Redevelopment Authority. 1 3. SCOPE OF SERVICES MCCD will use the Contract Amount to provide technical assistance to existing Richfield businesses, residents and parties interested in starting a business in Richfield; (See Exhibit A Scope of Services-Richfield Open to Business Program). 4. REPORTING MCCD agrees to submit quarterly reports related to its operation of the Richfield Open to Business program. Items to be reported on include,but are not limited to, the following: ➢ Number of inquiries ➢ Hours of technical assistance provided ➢ Type of assistance provided ➢ Type of business ➢ Annual sales revenue ➢ Number of businesses opened ➢ Number of business expanded/stabilized ➢ Number and amounts of financing packages ➢ Demographic information on entrepreneurs The required reporting schedule is as follows: 1" quarter January—March, report due April 30`h 2nd quarter April June, report due July 31St 3rd quarter July— September, report due October 31 st 4`h quarter October—December, report due January 31" of 2015 MCCD will provide additional reports as requested by the City of Richfield. 5. PERSONNEL MCCD represents that it has, or will secure, at its own expense, all personnel required in performing the services to carry out the Initiative. Such personnel shall not be employees of or have any contractual relationship with the City of Richfield. No tenure or any other rights or benefits, including worker's compensation, unemployment insurance, medical care, sick leave, vacation pay, severance pay, or any other benefits available to City of 2 Richfield employees shall accrue to MCCD or employees of MCCD performing services under this agreement. The MCCD is an independent contractor. All of the services required to carry out the Initiative will be performed by MCCD, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to perform such work. 6. INTEREST OF MEMBERS OF THE CITY, EDA AND OTHERS No officer, member, or employee of the City of Richfield, and no member of its governing body, and no other public official or governing body of the locality in which the Initiative is situated or being carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the Initiative, shall participate in the decision relating to this Agreement which affects his/her personal interest or the interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested or has any personal or pecuniary interest, direct or indirect, in this Agreement or proceeds thereof. 7. ASSIGNABILTY MCCD shall not assign any interest in this Agreement, and shall not transfer any interest in the same without the prior written approval of the City of Richfield thereto. 8. COMPLIANCE WITH LOCAL LAWS MCCD agrees to comply with all federal and state laws, statutes and applicable regulations and the ordinances of the City of Richfield. 9. INSURANCE MCCD agrees to provide proof of workers' compensation and comprehensive general liability insurance. Comprehensive general liability insurance shall be in the minimum amount of$1,500,000 10. HOLD HARMLESS MCCD agrees to defend, protect, indemnify and hold harmless the City of Richfield, their agents, officers and employees harmless from and against all liabilities, losses, damages, costs, and expenses, whether personal, property, or contractual, including reasonable attorney's fees, arising out of, or related to the administration and operation of the Initiative, and from any act of negligence of MCCD, its officers, employees, servants, agents, or contractors. The City of Richfield agree to defend, protect, indemnify and hold harmless the MCCD, its agents, officers and employees harmless from and against all liabilities, losses, damages, costs, and expenses, whether personal,property, or contractual, including reasonable attorney's fees, arising out of, or related to the administration and operation of the Initiative, and from any act of negligence of the City of Richfield, their officers, employees, servants, agents, or contractors. 3 It. NOTICES A notice, demand, or other communication under the Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by mail, postage prepaid, return receipt requested, or delivered personally; and (a) In the case of MCCD, is addressed or delivered personally to: David Chapman, Director of Lending and Operations Metropolitan Consortium of Community Developers 3137 Chicago Avenue South Minneapolis, MN 55407 (b) In the case of the City of Richfield: Christine Costello Economic Development Coordinator City of Richfield 6700 Portland Ave S Richfield, MN 55423 or at such other address with respect to any party as that party may designate in writing and forward to the other as provide in the Section. 12. MODIFICATION This Agreement may not be modified, changed, or amended in any manner whatsoever without the prior written approval of all the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY OF RICHFIELD METROPOLITAN CONSORTIUM OF COMMUNITY DEVELOPERS By: By: Debbie Goettel, Mayor Jim Roth, Its Executive Director And by; By Steven L. Devich, City Manager 4 5 Exhibit A Scope of Services Open for Business Technical Assistance Services MCCD will provide intensive one-on-one technical assistance to Richfield businesses, Richfield residents and aspiring entrepreneurs intending to establish, purchase, or improve a business in Richfield. Technical assistance includes, but is not limited to, the following: ➢ Business plan development ➢ Feasibility analysis ➢ Marketing, ➢ Cashflow and other financial projection development ➢ Operational analysis ➢ City and State licensing and regulatory assistance ➢ Loan packaging, and other assistance in obtaining financing ➢ Help in obtaining competent legal advice MCCD will also provide technical assistance on a walk-in basis monthly in Richfield City Hall or as requested at a place of business within Richfield. Open for Business Access to Capital Access to capital will be provided to qualifying businesses through MCCD's Emerging Small Business Loan Program (see Exhibit B Small Business Loan Program Guidelines below). MCCD also provides its financing in partnership other community lenders,banks or both. 6 EXHIBIT B Small Business Loan Program Guidelines Loan Amounts: • Up to $25,000 for start-up businesses • Larger financing packages for established businesses • Designed to leverage other financing programs as well as private financing provided by the commercial banking community. Eli6ible Projects: • Borrowers must be a"for-profit"business. • Business must be complimentary to existing business community. • Borrowers must have equity injection as determined by fund management. Allowable Use of Proceeds: • Loan proceeds can be used for working capital, inventory, building and equipment and general business operations. Interest Rates: • Loan interest rate is dependent on use, term and other factors, not to exceed 10%. Loan Term Length: • Loan repayment terms will generally range from three to five years, but may be substantially longer for major asset financing such as commercial property. Fees and Charges: • Borrowers are responsible for paying all customary legal and other loan closing costs. 7 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM# 3.13. STAFF REPORT NO. 29 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Derick Anderson, Engineering Tech DEPARTMENT DIRECTOR REVIEW: Kristin Asher, Assistant Public Works Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the approval of the bid minutes/tabulation and award of contract to Hardrives, Inc. for the 2015 Mill and Overlay project in the amount of$2,225,313.58. EXECUTIVE SUMMARY: This is the first year of a six year accelerated program to mill and overlay approximately 85 miles of residential roads that have not received any major resurfacing since they were originally constructed in the 1970s. To prepare for this year's mill and overlay these roads received repairs to curbs, sidewalks, catch basins, and manholes in 2014. CenterPoint Energy will also complete installation of new gas lines and services prior to the mill and overlay project. For roads that are adequate candidates, mill and overlay is a cost effective maintenance solution that provides most of the benefits of new construction at at a fraction of the cost. The surface is milled to remove the top 2"- 3" of deteriorated asphalt and a new asphalt top layer is applied to improve the surface integrity of the road and eliminate patching needs. The base layer of these roads has typically been found to be in good condition. In conjunction with regular sealcoating, the life of that roadway can be extended far beyond the original intended life of 20-30 years. RECOMMENDED ACTION: By Motion: Approve the bid minutes/tabulation and award of contract for the 2015 Mill and Overlay project to Hardrives, Inc. in the amount of$2,225,313.58. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: The residential roads were originally constructed between 1972 and 1977.A pavement management program began in 1980.That policy direction was set to protect the City's capital investment and maintain an acceptable roadway system. The City's ongoing preventive maintenance program is essential in delaying the costs associated with reconstruction. In 2000,the City incorporated mill and overlay maintenance into the program for roads that have deteriorated past the point where sealcoating remains effective. The franchise fee implemented in 2004 provides the funding for the City's mill and overlay program. In December 2013, an increase to the franchise fee was approved to fund the accelerated mill and overlay program. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): The City has adopted a pavement management program to maintain the quality of the road and prolong the life of the capital investment(Comprehensive Plan—Road Pavement Conditions). In 2013,the City approved an accelerated program to mill and overlay the remaining 85 miles of roads that have not received any major resurfacing since they were constructed.This program also includes the repair of storm and sanitary manholes and catch basins. C. CRITICAL TIMING ISSUES: Regular preventive maintenance techniques are effective in delaying costly street reconstruct projects. Several streets in this year's mill and overlay are in extremely poor condition. D. FINANCIAL IMPACT: In September 2014, residential mill and overlay was approved in the Five-Year Reconstruction Plan for the purpose of utilizing Street Reconstruction Bonds to finance the work in place of special assessments.The bonds are paid down by an increase in the Franchise Fee effective April 2014. Asphalt pavement costs have stabilized, increasing only 10.5%since the last mill and overlay project in 2010. A recent history of bid prices for mill and overlay is: Year Bid Price Asphalt(ton) Contractor 2008 $40.00 Hardrives 2010 $47.00 Valley Paving 2015 $52.00 Hardrives Additional work may be added or subtracted from the mill and overlay contract depending on actual cost of construction. E. LEGAL CONSIDERATION: • When the amount of purchase is estimated to exceed$100,000, sealed bids shall be solicited by public notice in the manner and subject to the law governing contracts or purchases by the City of Richfield. • The advertisement for bid for the contract was published in the Richfield Sun-Current on January 15, 2015 and on the Questcdn.com website on January 15,2015. • Bid opening was held on February 5, 2015. A copy of the bid tabulation for the contract is attached. • The City has followed the competitive bid process and should award contract to the lowest responsible bidder. • Hardrives, Inc. submitted the lowest responsible bid within the mill and overlay budget amounts. ALTERNATIVE RECOMMENDATION(S): . Council may chose to reject all bids and direct staff to obtain new bids; however, the prices received for the contract was competitive, and staff does not believe lower prices can be obtained from a reputable contractor. . Council may chose not to continue with the Accelerated Mill and Overlay Program as planned. However, the program is essential to maintaining and extending the usable life of the City's streets. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type D Bid Tab Cover Memo D Map of 2015 Mill&Overlay Area Cover Memo CITY OF RICHFIELD, MINNESOTA Bid Opening February 5, 2015 9:45 a.m. 2015 Mill & Overlay Bid No. 15-01 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2015 Mill & Overlay, as advertised in the official newspaper on January 15, 2015. Present: Elizabeth VanHoose, City Clerk Derick Anderson, Engineering Technician Mark Hall, Operations Manager Chris Link, Operations Superintendent Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Intent Bidder's Name Bond NonTo Responsible Total Base Bid Collusion Comply Contractor C.S. McCrossan Provided Provided Provided Provided $3,079,328.70 Construction, Inc. Northwest Asphalt, Inc. Provided Provided Provided Provided $2,417,698.32 North Valley, Inc. Provided Provided Provided Provided $2,443,105.00 Valley Paving, Inc. Provided Provided Provided Provided $2,572,993.76 GMH Asphalt Corp. Provided Provided Provided Provided $2,542,755.44 Midwest Asphalt Corp. Provided Provided Provided Provided $2,424,354.30 Bituminous Roadways Provided Provided Provided Provided $2,586,450.20 Park Construction Provided Provided Provided Provided $2,321,075.45 Company McNamara Contracting, Provided Provided Provided Provided $2,479,180.00 Inc. Asphalt Surface Provided Provided Provided Provided $3,025,477.50 Technologies Corp. Hardrives, Inc. Provided Provided Provided Provided $2,295,610.15 The City Clerk announced that the bids would be tabulated and considered at the February 24, 2015 City Council Meeting. Elizabeth VanHoose City Clerk a N ltd m a m DAV HlbI m w sands -1 Nd Hlbl 0 N a 1 F 3nV Hl£l N 53AV 1£l N 3AV HIZI 3nV H1Z1 w -]AV HILL zYF w 3AVHllI O � n -]AV H101, 3AV H101, w N c~n F S AVIOI113 S 7 F F S 3A OOVOIHO S DAV n9Wnl03 o Z w sD77 n9Wnloo 9 DAV N?J S 3A ONVINVO DAV ONVU1JOd ti S 3AV I NVll2i7d ti N 53Atl HIS �s S3AV HIS S DAV Hls NE /AJ S3AV Hit, ���JJJJ S3AV Hit, Hw / F S 3AV NOlNO �7d S 3 NOINnO o � Q N CU S 3nV Ob£ F w S3AV OHE D DAV ONZ C ti) D /Wl F DAV ONZ N S3A SN3A315 N San SN3A31S ^ a o L og S3AV IS S3AVlSl i o 3A 13llOOIN 3 SnAtl131100IN • S3AV 1-11SIVl9 = S 3AV113 SIV19 m S 3AV113 SIV19 Q 3A ? 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S-]AV XOW P� S 3AV XONN F S 3AV NVE OI s S 3 NV NVOOI and NVs°] a S AV NVOH S 3A NVO2JOW s AV Ndsaow w ";o S3AV OIM3N O S3 NOIM3N F '^ s AV N01MaN F � S3AV2d3A110 F `> S AV 2J3AH0 S3AV NN3d S3AV NN3d F S]AV N d F S 3 N33 N0 w S V N33no - S 3nV l3SSn2JS 3nV 13 na o Sand 35Sn1J O LL S �'`�„ S3 VORi3H > S 3AV NV 12.DHS S 3nV SVWOHl z S 3nV S OFlc F S 3nV S WUHl N m x$ S V Nolan S 3nV Oldn N O 3 D (S 3NViN3O IA � a S 3AV N23 BHSVM N S�� S 3AV Nane SVM CO M O AGENDA SECTION: PUBLIC HEARINGS AGENDA ITEM# 5. STAFF REPORT NO. 30 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Julie Urban, Housing Specialist DEPARTMENT DIRECTOR REVIEW: John Stark, Community Development Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Public hearing and consideration of a resolution specifying the use of funds from the Community Development Block Grant allocation for 2015 and authorizing execution of a Subrecipient Agreement with Hennepin County and any required third party agreements. EXECUTIVE SUMMARY: Hennepin County (County) is annually awarded federal Community Development Block Grant (CDBG)funding on a formula basis from the Department of Housing and Urban Development (HUD). Richfield is allocated a portion of these funds to address local needs relating to affordable housing, community development, and public services. The City is proposing to use its 2015 allocation of$205,188 (estimated) as follows: Single Family Acquisition & Rehabilitation $80,000 Penn Avenue Improvement Program $60,000 Deferred Loan Rehabilitation Program $34,410 Public Services Household Outside Maintenance for the Elderly$18,466 HOME Line Tenant Services$ 6,156 Community Action Partnership for Suburban Hennepin $ 6,156 RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve a resolution authorizing the use of funds for the 2015 Urban Hennepin County Community Development Block Grant Program and authorizing execution of a Subrecipient Agreement with Hennepin County and any required third party agreements. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: $80,000 is proposed to be allocated to the Housing and Redevelopment Authority(HRA)to purchase and rehabilitate a foreclosed home. In 2010,the City was awarded federal Neighborhood Stabilization Program (NSP) funds to purchase and rehabilitate foreclosed houses. Seven houses were purchased and rehabilitated with NSP funds. Over$100,000 in NSP program income from the sale of the homes remains. The NSP and CDBG funds will be used to purchase and rehabilitate an additional foreclosed property.The property will be sold to a household earning 80 percent of the area median income or less($64,000 for a family of four). Income from the sale of the home will be returned to the two programs. $60,000 is proposed to be allocated to the Penn Avenue Improvement Program. CDBG funds($120,982)from 2013 and 2014 were allocated to purchase and install street lights and benches for Penn Avenue.The 2015 funds will be used to pay for installation costs as well. $34,410 is proposed to be allocated to the HRA for the Deferred Loan Program,which provides no-interest, 30- year loans up to$30,000 to low-income homeowners to address health,safety, and property maintenance needs. This program has been in existence since 1984 and is administered for the City by the County. In 2014, six loans were completed and work began on an additional eleven loans. • $30,778 in 2015 CDBG funds is proposed to be distributed to public service agencies.Applications were distributed to eligible agencies in January. Based on a review of the applications,funds are proposed to be divided as follows: o Household Outside Maintenance for Elderly(HOME)provides household maintenance and chore services for residents who are 60 years old or older or are disabled,with the goal of helping people stay in their homes. Clients are asked to pay for services based on a sliding fee scale. In 2014, HOME provided services to 87 Richfield households. o HOME Line offers a Tenant Hotline that provides information and advice on tenant/landlord law and court procedures, maintenance/repair issues, management responsibilities, and tenant rights in the event of foreclosure. In 2014, HOME Line provided services to 180 Richfield households. o Community Action Partnership for Suburban Hennepin (CAPSH)provides foreclosure prevention counseling and loan assistance,first-time home buyer education and counseling,financial literacy and budget counseling, reverse mortgage counseling,and home repair and maintenance counseling and education. In 2014, CAPSH provided services to 21 Richfield households. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): • All funded activities must meet one of three national objectives: benefiting low and moderate-income persons, preventing or eliminating slums and/or blight,or meet an urgent need. In addition,activities must be consistent with priorities identified in the County's Consolidated Plan.Those priorities include a variety of housing activities such as housing rehabilitation, public services to maintain or increase self-sufficiency,and neighborhood revitalization activities. • CDBG guidelines require that at least 70 percent($143,316)of CDBG expenditures must be used for activities benefiting very low and low income persons. • Under the CDBG funding guidelines, no more than 15 percent($30,778)of the allocation can be spent on Public Services. c. CRITICAL TIMING ISSUES: • The application for 2015 funds is due to Hennepin County by February 26, 2015. • The 2015 federal Fiscal Year will begin on July 1, 2015. Funds must be spent by June 30, 2016. D. FINANCIAL IMPACT: • The City's estimated allocation for 2015 is$205,188. • In the event of a change in the final allocation,the amount of funds allocated to each activity will be increased or decreased accordingly,within the limits allowed by CDBG guidelines. E. LEGAL CONSIDERATION: • A local public hearing must be held prior to submission of the 2015 application. Notice of the public hearing was published on February 12, 2015, in the Sun Current. ALTERNATIVE RECOMMENDATION(S): • Modify the amount of funds allocated to each project in a way that still meets funding guidelines. PRINCIPAL PARTIES EXPECTED AT MEETING: Representatives from HOME, HOME Line, and CAPSH may attend. ATTACHMENTS: Description Type d Resolution RESOLUTION NO. RESOLUTION APPROVING PROPOSED USE 2015 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS WHEREAS, the City of Richfield, Minnesota, through execution of a Joint Cooperation Agreement with Hennepin County, is participating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Richfield has developed a proposal for the use of 2015 CDBG funds made available to it; and WHEREAS, the City held a public hearing on February 24, 2015 to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and priorities for the City's proposed use of$205,188 from the 2015 Urban Hennepin County CDBG Program; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of Richfield, Minnesota as follows: 1. Approves the following projects for funding from the 2015 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County. Activity Budget 1. Public Service a. H.0.M.E. $18,466 b. HOME Line $6,156 c. CAPSH $6,156 TOTAL $30,778 2. Single Family Acquisition & Rehabilitation $80,000 3. Penn Avenue Improvement Program $60,000 4. HRA Deferred Loan Program $34,410 TOTAL CDBG ALLOCATION $205,188 2. That the Mayor and City Council hereby authorize and direct the execution of the Subrecipient Agreement with Hennepin County and any required Third Party Agreements on behalf of the City to implement the 2015 CDBG Program. 3. That should the final amount of FY 2015 CDBG available to the City be different from the preliminary amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February, 2015. Debbie Goettel, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION: RESOLUTIONS AGENDA ITEM# 6. STAFF REPORT NO. 31 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Jesse Swenson, Asst. HR Manager DEPARTMENT DIRECTOR REVIEW: Steven L. Devich, City Manager OTHER DEPARTMENT REVIEW: None CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution approving the contract with the International Union of Operating Engineers, Local 49 for the contract period January 1, 2015 through December 31, 2016 and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY: City staff has completed labor negotiations with the International Union of Operating Engineers, Local 49 (Union). The provisions of the 2015-2016 labor agreement cover all of the employees in this Union which consists of 37 positions. The two-year contract provides a wage adjustment of 2.25% in 2015 and a wage adjustment of 2.5% in 2016. The other provisions of the tentative agreement include: . Up to a $60 per month increase in the City's contribution towards health insurance and . A$6.00 per month increase towards Employee single dental coverage. There is a reopener provision for health insurance for 2016. . An increase to licensure pay, which constitutes $.05 per hour in 2016 for Class C Water and Class C Wastewater pay to $0.25 per hour, and a $.05 per hour increase to Class B Water pay to $.75 per hour. This licensure pay is only received by water operators who have obtained these licenses. . Two new licensures were added in 2015: pesticide license and certified pool operator license. Both licensures receive a rate of pay of$.20 per hour and affect the streets/parks division and the ice arena/pool division. . Two public works worker positions assigned to governmental buildings will be reclassified from an LT3 to an LT5 rate of pay and the position titles will change to government buildings maintenance mechanics. RECOMMENDED ACTION: By Motion: Adopt the resolution approving the provisions of the 2015-2016 labor agreement with the International Union of Operating Engineers, Local 49 bargaining unit and authorize the City Manager to execute the agreement. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: The tentatively approved two year contract settlement includes the following significant changes: Wages:A 2.25%wage adjustment for 2015 and a 2.5%wage adjustment for 2016. Health Insurance: Up to a$60 increase to the Employer health insurance contribution,which provides up to a maximum contribution of$741.24 per month for single Employee coverage, $1,045 per month for Employee plus spouse or Employee plus child(ren)coverage and $1,100 per month for Employee plus family coverage. • Dental Insurance:A$6 per month increase to the Employer contribution for Employee single dental insurance coverage at$58.50 per month. • Licensure pay increase in 2016 of$.05 per hour for Class C and Class B Water and Wastewater. • New licensure pay of$.20 per hour in 2015 for Certified Pool Operator and Pesticide License. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): • The City has met and negotiated in good faith with the Union and its representatives and is bound under the Public Employer's Labor Relations Act to meet and bargain over the terms and conditions of employment. • The proposed settlement for the health and dental insurance provisions is identical to those provided to both union and non-union City employees. The City has a long history of providing the same level of insurance benefits to all eligible City employees. • The 2.25%wage increase represents the same 2.25%wage adjustment implemented for non-union City employees and all contracts settled for 2015. The Fire bargaining unit remains the only contract unsettled for 2015. • The 2.25%wage adjustment and health insurance increase is comparable to other bargaining groups in similar metro cities. A survey of Stanton 5 cities indicates that those cities are providing anywhere from a 1 to 3 percent increase. The City has a long history of trying to remain as close to the mid-range as possible for Stanton 5 cities, in terms of wages and benefits. c. CRITICAL TIMING ISSUES: • In order to allow the City's accounting personnel to modify payroll records in a timely manner for 2015 wages and benefits, it is recommended that the City Council act on February 24, 2015 to adopt the attached resolution providing for contract changes,effective January 1, 2015. D. FINANCIAL IMPACT: • 2.25%wage increase for contract year 2015 and 2.5%wage increase for contract year 2016. • A maximum$60 per month increase in Employer monthly contributions towards health insurance coverage for 2015. • A$6 per month increase in Employer monthly contributions towards dental insurance in 2015. • A$.05 per hour increase for Class C and Class B Water and Wastewater licensure pay in 2016. • A new$.20 per hour licensure pay for Certified Pool Operator and Pesticide license in 2015. Currently, eight Streets&Parks employees qualify for the Pesticide licensure pay and one employee from the Ice Arena qualifies for the Certified Pool Operator license pay. Under the terms of the contract, public works employees receiving additional pay through licensure/certification or working out of classification are not entitled to pyramid such payments in excess of$1.75/hour. • The cost associated with the two positions reclassified to governmental buildings maintenance mechanic in 2015 will be approximately$4,100. E. LEGAL CONSIDERATION: • If the terms of this agreement are not approved,further negotiation and/or mediation will be necessary. ALTERNATIVE RECOMMENDATION(S): • Do not approve the terms of this agreement and prepare for further negotiation and/or mediation. • Defer discussion to another date. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type D Resoultion Resolution Letter RESOLUTION NO. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 49 BARGAINING UNIT FOR YEARS 2015 and 2016 WHEREAS, the City Manager and the International Union of Operating Engineers, Local 49 have reached an understanding concerning conditions of employment for years 2015 and 2016; and WHEREAS, it would be inappropriate to penalize Local 49 members who have negotiated in good faith; and WHEREAS, the City Ordinance requires that contracts between the City and the exclusive representative of the employees in an appropriate bargaining unit shall be completed by Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the Labor Agreement between the City of Richfield and International Union of Operating Engineers, Local 49 Bargaining Unit, for years 2015 and 2016 under the provisions of the Labor Agreement to be implemented effective January 1, 2015 and authorize the City Manager to execute the contract. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February 2015. Debbie Goettel Mayor ATTEST: Elizabeth VanHoose City Clerk AGENDA SECTION: RESOLUTIONS AGENDA ITEM# 7. STAFF REPORT NO. 32 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Jeff Pearson, Transportation Engineer DEPARTMENT DIRECTOR REVIEW: Kristin Asher, Assistant Public Works Director OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of resolutions approving roundabouts as the preferred design for major intersections (I- 35W interchange, Lyndale Avenue, Nicollet Avenue) along 66th Street including pedestrian activated warning devices at crosswalks. EXECUTIVE SUMMARY: At the December 3, 2014 meeting, the Transportation Commission recommended the use of roundabouts as the preferred design alternative for the following locations as part of the 66th Street reconstruction project: . 66th Street& 1-35W Interchange Ramps . 66th Street& Lyndale Avenue Intersection . 66th Street& Nicollet Avenue Intersection In addition, the Commission recommended the use of pedestrian activated warning devices, such as rectangular rapid flashing beacons (RRFBs), at the crosswalks of the roundabout to increase the yielding rate of vehicles and further improve the safety for pedestrians and bicyclists at the intersection. The Commission reaffirmed this recommendation at their January 7, 2015 meeting. Advantages A roundabout design holds several advantages over a traditional signalized intersection at the three proposed locations: • Improved overall safety- Roundabouts have been proven to decrease the speeds of vehicles within the intersection. This results in improved reaction times and reduced severity of any crashes that occur. . Reduced layout impact along the corridor- Without the need for additional turn-lanes, the design of a roundabout allows for alternative use of the public right-of-way for other transportation elements, landscaping, community amenities, or general open space. . Reduced travel time - Decreased intersection delay as well as the ability to use the roundabouts to alter travel patterns can lead to significant travel time reduction over a long period of time. Additionally, pedestrian travel times are reduced by eliminating signal wait-times and gaining right-of-way. . Reduced crossing distances - Through the use of a refuge island and elimination of turn-lanes, pedestrian crossings at roundabouts are considerably shorter than at equivalent signalized intersections. Addressing Concerns Through study and public feedback, the following concerns have been identified for design consideration: . A roundabout can be unsettling to a pedestrian, depending on age, mobility, visual impairment, or ability to judge gaps in traffic. . A roundabout may have greater property impacts immediately adjacent to the intersection. . A roundabout may restrict certain vehicle movements at driveways and roadways close to the intersection. During peak travel times, a roundabout may create fewer"gaps" than a signal, potentially increasing delay from driveways and side streets onto the mainline. The preliminary design of the roundabouts under consideration includes elements to address the concerns listed above, specifically: . Crosswalks are designed further from the circulating traffic in order to allow for additional reaction time from exiting vehicles. . The use of pedestrian activated warning devices was recommended for crosswalks. . The geometric design of each roundabout was customized for their respective location to minimize the impacts to adjacent properties. Further reductions may be achieved during final design. . Having multiple roundabouts in a corridor allows for expanded flexibility in travel patterns and makes right-in/right-out situations more accessible. This has also been shown to reduce speeds as drivers are used to a consistent traffic flow and not trying to "beat the light" and make the next green signal. Public Input and Additional Recommendations Staff presented preliminary layout plans for the roundabouts to numerous property owners, community groups and advisory commissions (a comprehensive list of these meetings is attached). Based on feedback received throughout this process, several revisions were made to the layouts and additional renderings were completed to alleviate expressed concerns and aid in presentations to remaining groups. A summary of the feedback received was presented to the Council at the February 17, 2015 Worksession and a copy of that presentation is attached. RECOMMENDED ACTION: By Motion: Adopt the attached resolutions approving: 1. Connected roundabouts as the preferred design alternative at the 66th Street and 1-35W interchange including pedestrian activated warning devices at crosswalks 2. A roundabout as the preferred design alternative at the 66th Street and Lyndale Avenue intersection including pedestrian activated warning devices at crosswalks 3. A roundabout as the preferred design alternative at the 66th Street and Nicollet Avenue intersection including pedestrian activated warning devices at crosswalks. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: Roundabout concepts were included as displays at all 66th Street design open houses. Comments regarding roundabouts collected throughout the open house process are attached. Staff presentations given at public meetings and worksessions include a significant amount of historical data and facts surrounding roundabouts. Copies of those presentations are attached. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): • Construction of roundabout intersections are consistent with multiple goals within the City Comprehensive Plan (Chapter 6-Transportation) c. CRITICAL TIMING ISSUES: Hennepin County must complete all design and right-of-way acquisition by March 2016 to meet funding requirements and needs to begin those tasks immediately in order to meet that deadline. D. FINANCIAL IMPACT: • The financial impact of the roundabout intersections will follow established Hennepin County cost-share policies for County Road projects(attached). • Estimated costs for construction of roundabouts at these locations are similar to construction of signalized intersections including right-of-way needs for both designs. E. LEGAL CONSIDERATION: The City Attorney will be present at the meeting to answer questions. ALTERNATIVE RECOMMENDATION(S): . The Council may choose to not adopt some or all of the preferred design resolutions and direct staff how to proceed. However, Hennepin County urges the City to decide the intersection type because any delays in decision-making will compromise the federal funding. PRINCIPAL PARTIES EXPECTED AT MEETING: Hennepin County ATTACHMENTS: Description Type D 66th and Nic Resolution Resolution Letter D 66th and Lyn Resolution Resolution Letter D 66th and 35W Resolution Resolution Letter D Nicollet Layout Exhibit 1) Nicollet Rendering Exhibit D Lyndale Layout Exhibit 1) Lyndale Rendering Exhibit D 35W Layout Exhibit 1) Submitted December Worksession Questions Backup Material D 01—132015 Worksession Presentation Presentation 1) CSC Presentation Presentation D City Bella Presentation Presentation D Arts Comm Presentation Presentation D February 17,2015 Worksession Presentation Cover Memo D Public Comments Backup Material 1) Hennepin County Cost Share Policy Cover Memo RESOLUTION NO. RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT 66TH STREET (CSAH 53) AND NICOLLET AVENUE (CSAH 52) INTERSECTION WHEREAS, the Transportation Commission has recommended a roundabout as the preferred alternative at 66th Street and Nicollet Avenue; and WHEREAS, the Transportation Commission has recommended the use of pedestrian activated warning systems, such as rectangular rapid flashing beacons, as a tool to increase yielding rates and improve pedestrian safety; and WHEREAS, the roundabout alternative improves safety at the intersection including reduced severity of crashes; and WHEREAS, the roundabout alternative provides increased long-term capacity; and WHEREAS, this alternative is compatible with the surrounding neighborhood and will provide increased opportunities for landscaping and public space; and WHEREAS, Hennepin County must still approve the design because both 66th Street and Nicollet Avenue are county roads. NOW, THEREFORE, BE IT RESOLVED THAT THE ROUNDABOUT ALTERNATIVE IS APPROVED AS THE PREFERRED DESIGN ALTERNATIVE FOR THE 66TH STREET AND NICOLLET AVENUE INTERSECTION IMPROVEMENT; AND BE IT FURTHER RESOLVED THAT THE USE OF PEDESTRIAN ACTIVATED WARNING DEVICES BE INCLUDED IN THE DESIGN TO FURTHER INCREASE PEDESTRIAN AND BICYCLIST SAFETY. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February, 2015. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk RESOLUTION NO. RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT 66TH STREET (CSAH 53) AND LYNDALE AVENUE INTERSECTION WHEREAS, the Transportation Commission has recommended a roundabout as the preferred alternative at 66th Street and Lyndale Avenue; and WHEREAS, the Transportation Commission has recommended the use of pedestrian activated warning systems, such as rectangular rapid flashing beacons, as a tool to increase yielding rates and improve pedestrian safety; and WHEREAS, the roundabout alternative improves safety at the intersection including reduced severity of crashes; and WHEREAS, the roundabout alternative provides increased long-term capacity; and WHEREAS, this alternative is compatible with the surrounding neighborhood and will provide increased opportunities for landscaping and public space; and WHEREAS, Hennepin County must still approve the design because 66th Street is a county road. NOW, THEREFORE, BE IT RESOLVED THAT THE ROUNDABOUT ALTERNATIVE IS APPROVED AS THE PREFERRED DESIGN ALTERNATIVE FOR THE 66TH STREET AND LYNDALE AVENUE INTERSECTION IMPROVEMENT; AND BE IT FURTHER RESOLVED THAT THE USE OF PEDESTRIAN ACTIVATED WARNING DEVICES BE INCLUDED IN THE DESIGN TO FURTHER INCREASE PEDESTRIAN AND BICYCLIST SAFETY. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February, 2015. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk RESOLUTION NO. RESOLUTION APPROVING THE ROUNDABOUT AS THE PREFERRED DESIGN ALTERNATIVE AT THE INTERSECTION OF 66TH STREET (CSAH 53) AND 1-35W INTERCHANGE RAMPS WHEREAS, the Transportation Commission has recommended a roundabout as the preferred alternative at 66th Street and 1-35W Interchange ramp intersections; and WHEREAS, the Transportation Commission has recommended the use of pedestrian activated warning systems, such as rectangular rapid flashing beacons, as a tool to increase yielding rates and improve pedestrian safety; and WHEREAS, the roundabout alternative improves safety at the intersection including reduced severity of crashes; and WHEREAS, the roundabout alternative provides increased long-term capacity; and WHEREAS, this alternative is compatible with the surrounding neighborhood and will provide increased opportunities for landscaping and public space; and WHEREAS, Hennepin County must still approve the design because 66th Street is a county road; and WHEREAS, MN/DOT must still approve the design because this location in an interchange with an interstate freeway. NOW, THEREFORE, BE IT RESOLVED THAT THE ROUNDABOUT ALTERNATIVE IS APPROVED AS THE PREFERRED DESIGN ALTERNATIVE FOR THE 66TH STREET AND 1-35W INTERCHANGE INTERSECTION IMPROVEMENT; AND BE IT FURTHER RESOLVED THAT THE USE OF PEDESTRIAN ACTIVATED WARNING DEVICES BE INCLUDED IN THE DESIGN TO FURTHER INCREASE PEDESTRIAN AND BICYCLIST SAFETY. Adopted by the City Council of the City of Richfield, Minnesota this 24th day of February, 2015. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk w LC a �w o__j MU �1 (n Q} 14 S Z �'. ,� � j �4r• s� cD�Q Ul AlL, low 1 J j. too- 4fFIR �W u ,p .. }r � \ ; . >�_ : y . -Kz ` < �� �. . . � s t . w » \ « r�< y \ ` k � � � » � � . �\� � � � `\ � � . � ^. . . , � : � /.� . . � y § d : ~ � ©� } \ `�� � � ^% \ �/ \`� �\� \ \« � \�� ( � \ . � > �� \�"\� � </ � \� \� ` � � � � % . �\d� i � ��\ . , � . [ , � . �ƒ y ©© . \ > /� ^ .� � . \ ' ^�^^ � � \�\�y% \` ^ \ y \ � �, ;t § w | � , ^ � ��:r / � � % : �\ » �\\ \��` ` \ \\ \ . �}�\�� �� . � «}«y �/ ��\ � ) � �/ � j : . � �`\ /\�\ \ �� \ © \§ % �� /. �T < \» \ �? ® � \ \ ® ��\ / / � \� < ........... W J O Y O O Z Q } O J � d O W O J Ul O} O U H O O rr c�oz w " s uv nr b JL N A 1,�se Ian�,n)J✓ i h k° 4 �M t 0 d m ;S. WAL � ,� • -yam.. .h� ._ � .rw' � ;: i r � � 1' �� •}' � § lei h ,.Y'. .�.,�'• III � �I� a t 9 d 4w r L I w PWn Ce } 1 , y r � t s r e r, Nil Aj m ►� A IL � II ' I m..o F � \x ��rn✓ iii�runis�llt� Ile ,e H il • I p 1 v u«� Submitted Questions From December 9 Worksession 01/13/2015 1. What is the cost of installation of traffic signals at all four intersections? Average cost for a new traffic signal at a multi-lane Hennepin County intersection with turn- phasing and other similar features is approximately$225,000. This figure is for signal cost only,not including the construction of the roadway through the intersection. 2. What is the estimated cost of operation and maintenance for 20 years? The County estimates that typical O&M costs on modern signals is approximately$2,000/year so over a 20 year period that would be$40,000. This does not factor in the need for upgrading components over time as technology evolves. 3. Compare that to cost of building and operating around-a-bout. Cost to construct the roadway portion of the roundabout intersection would be very similar to a signalized intersection. Expenses beyond road construction could include additional landscaping beyond that at a signalized intersection and the installation of Rapid Flashing Beacons at pedestrian crossings. Estimated total for those features would be approximately $75,000-$100,000 depending on the level of design features desired. 4. What new and innovative capabilities do new signals have? a. Accessible Pedestrian Signals(Audible) b. Leading Pedestrian Phase(In conjunction with No Turn On Red restrictions) c. Countdown Pedestrian Signals d. Bicycle Signal Heads and phasing e. Pedestrian and Bicycle Detectors f. Flashing Yellow Arrow—Left Turn Signals g. Transit Priority 5. What are the walk scores for and after the intersections was changed for Portland and 66tH. "Walk Score"is a private company that uses a product also called Walk Score to evaluate the walkability of specific real estate locations. The Walk Score algorithm awards points based on the distance to the closest amenity in each category and does not factor in intersection control to the final score. However, it is known that modern roundabouts result in significantly less average delay to pedestrians than signals so if travel time were considered it would likely improve the score. 6. What are the walk scores for the intersection being looked tonight? (See#5 above) 7. Will Hennepin County come back to the city with dollars to make changes in the intersection as round-a-bouts if they do not function as was expected? Hennepin County will design all aspects of the roadway to function properly with the existing information available. If an operational concern comes up in the future they will be responsible to address that issue. S. Why would we build more round-a-bouts if the designs are about to change to address deficiencies for impaired? Roadway design is always evolving and research drives new standards. It wasn't that long ago that pedestrian curb ramps were nothing more than asphalt packed into the gutter at an intersection. Today they have evolved into accessible friendly designs with detectable warning surfaces and maximum slope angles that are requirements based on years of input. Similarly, design of any roadway feature will incorporate what we know now but may always be improved on later. 9. Why wouldn't we look at a model such as DuPont Circle in DC with lights for pedestrians? They perform great for pedestrians. DuPont Circle originated in the 1800s as a city design element and is not first and foremost a traffic control element. In fact, it is primarily a park with attractive pedestrian elements within the center of the circle. Modern roundabouts are primarily a traffic control device and pedestrian movements are focused around the center as opposed to through it. The size of the DuPont Circle is also considerably larger than a modern roundabout as illustrated in the graphic below(the Portland Avenue roundabout is at center within the larger traffic circle). ,yam b 10. How do we change the culture of American Midwest drive to start seeing crosswalks and pedestrians before someone is hit? To attempt a fundamental cultural change in how motorists and pedestrians interact will take a three-E-pronged approach: a. Education:Better awareness of the existing laws regarding vehicles and pedestrians. b. Enforcement:Making the enforcement of those laws a priority. c. 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L rca a rca v L E E v o L v E 0 v 0 0 ° v m L o > L v p o o v 0 0 U d o. ._ o o '`a Y a ti u `o.0 = HENNEPIN COUNTY PUBLIC WORKS BUSINESS LINE TRANSPORTATION DEPARTMENT POLICIES FOR COST PARTICIPATION BETWEEN HENNEPIN COUNTY AND OTHER AGENCIES FOR COOPERATIVE HIGHWAY PROJECTS AS ADOPTED ON FEBRUARY 7, 2012 INTRODUCTION The attached policies for cost participation will be used by Hennepin County to determine appropriate funding levels for cooperative highway projects with the Minnesota Department of Transportation, municipalities and other agencies. Cost participation policies were originally established by Hennepin County in 1978. These policies were revised in 1993, 1999 and 2011. TABLE OF CONTENTS PURPOSE Page 1 SCOPE Page 1 GENERAL POLICIES Page 1 DEFINITIONS Page 2 ROADWAYS Page 3 RIGHT OF WAY Page 3 GRADING Page 4 SURFACING Page 4 STORM SEWER Page 4 CONCRETE SIDEWALK Page 5 CONCRETE CURB AND GUTTER(NEW OR RECONSTRUCTED) Page 5 CONCRETE CURB AND GUTTER AND CONCRETE FOR MEDIANS (NEW OR RECONSTRUCTED) Page 5 CONCRETE DRIVEWAY ENTRANCES (NEW OR RECONSTRUCTED) Page 5 MUNICIPAL UTILITY RELOCATION OR RECONSTRUCTION Page 5 PRIVATE UTILITY RELOCATION OR RECONSTRUCTION Page 6 NOISE WALLS/BARRIERS/MTTTGATTON FENCES Page 6 TRAFFIC SIGNAL SYSTEMS Page 7 PERMANENT TRAFFIC SIGNAL SYSTEM INSTALLATIONS Page 7 RECONSTRUCTION OF EXISTING TRAFFIC SIGNAL SYSTEMS Page 8 TEMPORARY TRAFFIC SIGNAL INSTALLATIONS Page 8 FURNISHING OF ELECTRICAL POWER Page 8 MAINTENANCE FOR TRAFFIC SIGNALS Page 9 EMERGENCY PREEMPTION EQUIPMENT Page 9 COUNTY FURNISHED EQUIPMENT Page 9 INTEGRAL STREET LIGHTING Page 9 BRIDGES Page 9 LIGHTING Page 9 BIKEWAYS AND MULTIPLE USE TRAILS Page 9 LANDSCAPING Page 9 UNDERGROUNDING OF OVERHEAD UTILITIES IN VEHICLE RECOVERY ZONE Page 10 MULTI-MODAL SUPPORT Page 10 ENGINEERING Page 10 LUMP SUM, PRO-RATA ITEMS Page 10 INVOICE AMOUNT COMPUTATION Page 11 UTILIZATION OF TAX INCREMENT FINANCING Page 11 ROADSIDE ENHANCEMENT PARTNERSHIP PROGRAM Page 11 APPENDIX A Page 15 HENNEPIN COUNTY PUBLIC WORKS BUSINESS LINE TRANSPORTATION DEPARTMENT POLICIES FOR COST PARTICIPATION BETWEEN HENNEPIN COUNTY AND OTHER AGENCIES FOR COOPERATIVE HIGHWAY PROJECTS I. PURPOSE To establish policies for determining appropriate division of cost participation to be used by Hennepin County in funding cooperative roadway, traffic signal and bridge construction projects with the Minnesota Department of Transportation, municipalities and other agencies. H. SCOPE The establishment of cost policy is consistent with Minnesota Statutes, Sections 162.17, 373.01, 471.59 and Amendments. III. GENERAL POLICIES A. The basic premise is that the County pays for costs peculiar to County needs and municipalities pay for costs peculiar to municipal or local needs. B. The County may limit its participation to items eligible for reimbursement with County State Aid Highway(CSAR) funds, notwithstanding the specific policies contained in this document. However, the County will not request CSAH funds for project costs assigned to the municipality as a result of the approved cooperative construction agreement, in order not to preclude the municipality from using its Municipal State Aid funds for those project costs. C. A greater degree of County participation is afforded municipalities having a population of less than 5,000 because of the function of the County roadways in these areas. It is generally true that these roadways are of greater benefit to County-wide users and of less benefit to local users than is the case for roadways in more urbanized areas. In addition, this would be a form of compensation for the absence of direct State Aid allocations to these municipalities; notwithstanding the present County program of Aid to Municipalities under 5,000 population. 1 III. GENERAL POLICIES - continued D. It is recognized that there may be occasional differences between these policies and written participation policies of the Minnesota Department of Transportation. In those cases, participation will be negotiated by the County Engineer. E. When federal aid highway funds are utilized on a County highway project, this policy will be applied to the federal participating items and will be shared proportionally with the municipality. In the event federal or state grant funds are made available to a project on a lump sum basis, the County will determine the items for which those funds will be utilized. IV. DEFINITIONS 5,000 and Over: A municipality of 5,000 population or more. Accident Severity Factor: One element of the County's Traffic Signal Ranking System. This factor is used to measure the relative severity of accidents by differentiating between property damage and personal injury accidents in terms of cost. Bikeway: A bicycle route, bicycle path, or bicycle lane. 1. Bicycle Route. A roadway or shoulder signed to encourage bicycle use. 2. Bicycle Path. A bicycle facility designed for exclusive or preferential use by persons using bicycles and constructed or developed separately from the roadway or shoulder. 3. Bicycle Lane. A portion of a roadway or shoulder designed for exclusive or preferential use by persons using bicycles. Bicycle lanes are to be distinguished from the portion of the roadway or shoulder used for motor vehicle traffic by physical barrier, striping, marking, or other similar device. County: Hennepin County. County Engineer: The County Engineer of Hennepin County or a designated representative. Municipality Any municipality or township within Hennepin County. Permanent Traffic Signal: A traffic control signal system normally consisting of metal signal poles with mast arms and underground electrical systems with conduit, cable and handhole installations. Priority Factor: A number which reflects the sum of the traffic volume factor, the accident susceptibility factor, and the accident severity factor in the County's Traffic Signal Ranking System. 2 IV. DEFINITIONS - continued Routine Maintenance: Simple, small-scale activities, usually requiring minimal skills or training, associated with regular(daily, weekly, monthly, etc.) and general upkeep against normal wear and tear. Storm Sewer: A drainage system usually consisting of one or more pipes connecting two or more drop inlets. The purpose is to convey surface runoff water from the inlets to an acceptable outlet. Street and Pedestrian Lighting All components normally installed for the purpose of street, and where present, sidewalk/trail illumination. Standard Specifications: Minnesota Department of Transportation Standard Specifications for Highway Construction, latest edition and/or supplement thereto. State Aid Manual: Manual published by the Minnesota Department of Transportation outlining State Aid policies and procedures. State Highway A highway under jurisdiction of the State of Minnesota. Temporary Traffic Signal: A traffic control signal system normally consisting of wood poles with signal indications suspended on span wires and overhead electrical systems, or used mast anus and poles taken from other locations. Trunk Line: Main conveyor of storm sewer system. Under 5,000: A municipality or township under 5,000 population. Utilities: Water, heating, electric, storm sewer, gas, sanitary, telephone, cable TV, telegraph, street lighting, fiber optics, etc. V. ROADWAYS The County's participation in roadway projects will be as follows: A. Right of Way Under 5,000 100% 5,000 and Over 50% The County will not participate in right of way for parking lanes requested by a municipality. The County's percentage of participation in retaining walls and appurtenances constructed in lieu of right of way will be the same as for right of way. Routine maintenance shall be a municipality responsibility. Wall reconditioning/replacement costs shall be split at the same percentage as the original installation unless a 3 V. ROADWAYS - continued municipality's population either rises above or falls below 5,000 between initial construction and subsequent reconditioning/replacement. Right of way required for wetland mitigation and for surface water retention basins will be at the same participation ratio as the remainder of the project even if the locations of these facilities are not contiguous to the project. B. Grading Under/5,000 and Over 100% C. Surfacing Under/5,000 and Over 100% The County will not participate in surfacing of parking lanes requested by a municipality. D. Storm Sewer The County's participation is based on the State Aid formula as defined in the State Aid Manual. The following formula determines the percent eligibility for State Aid funds for trunk storm sewer and catch basins and leads. The formula allows for some contributing drainage areas outside of the State Aid right of way that still results in 100% eligibility for State Aid funds for the storm sewer system. The County's participation in State Aid eligible storm sewer costs (including trunk lines, catch basin/leads, and water quality/retention structures and basins) within the logical touchdown limits of the County highway will be at the percentage in the Cost Participation Summary below. The County will not participate in any portion of the drainage system not eligible for State Aid funding. Storm sewer cost participation for frontage roads shall be determined by the County Engineer. Routine maintenance of catch basins and leads, and trunk lines serving the County roadway only shall be a County responsibility. Routine maintenance of trunk lines serving areas beyond the County roadway shall be a municipality responsibility. State Aid Eligibility Formula % Eligible = 25% + {(State Aid Right of Way Area) (F) /Total Drainage Area} x 100% F= 1.0 when the area outside State Aid RAV is predominately hard-surface (such as a commercial district) F= 2.0 where the area outside State Aid R/W is predominately residential 4 V. ROADWAYS - continued Cost Participation Summary 1. State Aid Eligible Under 5,000 100% 5,000 and Over 50% 2. Non-State Aid Eligible Under/5,000 and Over 0% E. Concrete Sidewalk New—Under/5,000 and Over 25% Replacement - Under/5,000 and Over State Aid Eligibility or 100% Whichever is Less Maintenance of sidewalk shall be a municipality responsibility. F. Concrete Curb and Gutter (New or Reconstructed) Concurrent with County Construction Project Urban/Suburban Typical Section Under 5,000 75% 5,000 and Over 50% Rural Typical Section* Under 5,000 100% 5,000 and Over 100% *Curb and gutter used to minimize project impacts G. Concrete Curb and Gutter and Sidewalk for Medians (New or Reconstructed) Concurrent with County Construction Project 100% H. Concrete Driveway Entrances (New or Reconstructed) Concurrent with County Construction Project Under 5,000 75% 5,000 and Over 50/0 I. Municipal Utility Relocation or Reconstruction 1. Initial installation performed without a permit or not in compliance with a County permit. Under/5,000 and Over 0% 5 V. ROADWAYS - continued 2. Relocation, reconstruction, improvement, or replacement of unserviceable existing facilities (County Engineer shall determine if existing facility is serviceable or unserviceable). Under/5,000 and Over 0% 3. Relocation necessitated because of addition of parking lane requested by the municipality. Under/5,000 and Over 0% 4. In-kind relocation required solely because of County construction procedures. Under/5,000 and Over 100% 5. Adjustment of existing utility structures to accommodate elevation changes at the street surface. This includes items such as adjusting manhole castings and valve boxes. Lateral extension of utility appurtenances such as hydrants, water service valves, etc. required by the road construction are not included in this category unless they are required solely due to the addition of a parking lane requested by a municipality. Under/5,000 and Over 0% J. Private Utility Relocation or Reconstruction Utility is located outside County right of way and/or public purpose easement Under 5,000 100% 5,000 and Over 50% Utility is located within County right of way and/or public purpose easement Under/5,000 and Over 0% K. Noise Walls/Barriers/Mitigation Fences Under 5,000 100% of State Aid Eligibility 5,000 and Over 50% of State Aid Eligibility The County will share as indicated with a municipality in the cost of noise wall/barrier construction and for fences constructed in lieu of noise walls/barriers. The cost of aesthetic features not eligible for State Aid funding shall be the responsibility of the municipality. Routine maintenance shall be a municipality responsibility. Noise wall/barrier reconditioning/replacement costs shall be split at the same percentage as the original installation unless a municipality's population either rises above or falls below 5,000 between initial construction and subsequent reconditioning/replacement. The reconditioning/replacement of fences constructed in lieu of noise walls shall be the responsibility of the municipality, unless a separate agreement is made with the property owners. 6 VI. TRAFFIC SIGNAL SYSTEMS As traffic volumes increase, the County is being faced with an expanding number of intersections where traffic signals are warranted in accordance with the Manual on Uniform Traffic Control Devices. Installation of marginally warranted traffic signals reduces the efficiency of moving traffic on the County highway system and consumes construction and maintenance funds more appropriately used on higher priority needs. The County must, therefore, be more selective in terms of which traffic signals are installed and the extent of County participation. The County has developed a Traffic Signal Ranking System which reflects traffic volumes and accident susceptibility and severity. This system will be utilized to determine priorities for new traffic signals (both temporary and permanent). As a general policy, the County will not normally install, or allow to be installed, traffic signals at intersections with a priority factor of less than 30. In addition, some elements of County participation may vary depending upon the factors in the Traffic Signal Ranking System. Municipalities under 5,000 normally will not be required to participate in costs for traffic signal systems. The County's participation in traffic signal projects with the Minnesota Department of Transportation, municipalities 5,000 and over and other agencies will be as follows: A. Permanent Traffic Signal System Installations The County will not normally install, or allow to be installed, traffic signals at intersections with a priority factor of less than 30. At locations where traffic signals are warranted and have a priority factor of 30 or more in the County's Traffic Signal Ranking System, the construction costs shall be pro-rated as follows. The construction costs include all of the control equipment and standards, signal heads and related items, but does not include the costs of interconnect cable, conduit, and handholes necessary to coordinate traffic signals between intersections. These interconnect costs will be 100% County cost. 1. No Trunk Highways involved: Two legs of the intersection or less State Aid Eligibility or are County roadways. 25% Whichever is Less Three legs or more of the State Aid Eligibility or intersection are County roadways 50% Whichever is Less 2. Trunk Highways involved: County participation shall be calculated as follows: County cost share x (number of County legs = total number of legs) x 50% If no leg is city/private the County will pay 100% of the County share. 7 VI. TRAFFIC SIGNAL SYSTEMS - continued B. Reconstruction of Existing Traffic Signal Systems Where existing traffic signals are upgraded by installation of a new system, the County's share shall be twice that shown in Paragraph A of Section No. VI. C. Temporary Traffic Signal Installations The County prefers that permanent traffic signals be installed initially wherever feasible. In the event that permanent traffic signals are not feasible, the following cost participation policies apply for temporary traffic signal installations: - The costs for temporary traffic signals installed only for traffic control during construction of a County project shall be paid 100% by the County. - The municipality will pay the full cost of a temporary traffic signal and will not receive any credit for those costs when a permanent traffic signal is installed if, at the time the temporary traffic signal is installed, the accident severity factor is less than 10 or the priority factor is less than 40. The following shall apply to temporary traffic signals where the accident severity factor is greater than or equal to 10 and the priority factor is greater than or equal to 40: - For those temporary traffic signal projects with an accident severity factor greater than 19 or priority factor greater than 49, the municipality will receive credit for 75% of the temporary traffic signal cost when the permanent traffic signal is installed. - For those temporary traffic signal projects with an accident severity factor of 10- 19 or a priority factor of 40-49, the municipality will receive credit for 50% of the temporary traffic signal cost when the permanent traffic signal is installed. D. Electrical power shall be furnished by the municipality. Source of power, including transformer, shall be provided by the municipality. E. Maintenance for all traffic signals on County roadways shall be furnished by the County when the County is the road authority. F. The entire cost of necessary equipment, installation and maintenance of any traffic signal emergency preemption equipment will be borne by the municipality. G. Costs for County furnished equipment such as, but not limited to, controller cabinets, mast arms, poles, etc. will be apportioned the same as the traffic signal installation/reconstruction costs. H. When street lighting is integral to the traffic signal pole, the cost will be included with installation. 8 VII. BRIDGES The County's participation in bridge projects will be as follows: Under/5,000 and Over Negotiation by County Engineer VIII. LIGHTING Under/5,000 and Over 50% of State Aid Eligible Costs The County will net participate in the installation of new street lighting as long as the lighting adequately lights the County highway. The County will participate in the installation of pedestrian level lighting along sidewalks/trails if street lighting does not adequately light them or if the pedestrian level lighting can adequately light both the street and sidewalks/trails. Lighting shall become the property of the municipality. Participation in the relocation or reconstruction of existing street lighting will be on the same basis as for municipal utility relocation or reconstruction (see Paragraph I. of Section No. V.). IX. BIKEWAYS AND MULTIPLE USE TRAILS The County's participation will be as follows: A. Bicycle lanes on the highway Under 5,000 and Over 100% B. Off highway bikeways/multiple use trails New- Under 5,000 and Over 50% Replacement- Under 5,000 and Over 100% Hennepin County encourages the increased use of bicycles as a means of transportation. To that purpose, it will incorporate bicycle lanes or routes within the highway corridor when feasible and when the bicycle incorporation has logical utility. Routine maintenance of off highway bikeways and multiple use trails will be the responsibility of the municipality. X. LANDSCAPING The County will participate in landscaping to the extent of allowable State Aid participation at a rate consistent with Section XVII. of this policy. The County will not participate in irrigation system costs. Landscape materials installed shall become the property and maintenance responsibility of the municipality. 9 XI. UNDERGROUNDING OF OVERHEAD UTILITIES IN VEHICLE RECOVERY ZONE As a means of enhancing the safety of the roadside, the County will share equally with the municipality in the State Aid eligible cost of undergrounding of overhead utilities in vehicle recovery zones as established in the State Aid Rules to a maximum amount consistent with Section XVli. of this policy. XII. MULTI-MODAL SUPPORT To the extent eligible for State Aid reimbursement, the County will share equally with the municipality in the cost of transit shelters, benches, hard paved surfaces at transit shelters and stops, and bicycle racks to provide options for travelers along the corridor. The furnishings shall become the property of the municipality XIII. ENGINEERING The County's participation in engineering includes design costs which are costs incurred prior to the award of the contract and contract administration costs which are costs incurred subsequent to the award of contract. A. Design and/or Contract Administration performed by the County and based on the municipality's share of contract construction. Under/5,000 and Over Negotiation by County Engineer B. Design and/or Contract Administration performed by the municipality and based on the County's share of contract construction. Under/5,000 and Over Negotiation by County Engineer * Based on current Hennepin County costs. XIV. LUMP SUM,PRO-RATA ITEMS Proposal forms carry lump sum bidding requirements for the items of Mobilization (2021) and Traffic Control (0563). Field Office and Field Laboratory (203 1) are not, strictly speaking, lump sum pay items. However, their general characteristics are such as to require that they be handled the same as Mobilization. A municipality shall be charged a pro-rata share of the above items. Proration shall be based on a percentage factor applied to the cost amounts chargeable to 10 XIV. LUMP SUM,PRO-RATA ITEMS - continued the County and the municipality for other construction items. Mobilization, Field Office and Field Laboratory, and Traffic Control are construction items and shall be subject to the negotiated percentage charge for engineering. XV. INVOICE AMOUNT COMPUTATION After bids have been received and a contract awarded, and also upon completion of construction, the unit prices shall be substituted for the estimated unit prices/quantities and the percentage ratio established originally shall be recomputed. XVI. UTILIZATION OF TAX INCREMENT FINANCING This policy has been included to address the use of Tax Increment Financing on County projects by municipalities. Tax Increment Financing limits expansion of the tax base for new development and, thereby, limits the availability of additional County Property Tax funding which might be used on the County highway system. The County's participation in a project where Tax Increment Financing is utilized by a municipality will be as follows: At the time a municipality is requested to approve the preliminary plans for a project, the municipality must identify, by resolution, whether it intends to use Tax Increment Financing for any portion of the project cost. If the municipality elects to use Tax Increment Financing from any Economic Development District for any portion of the project cost, municipal participation will be 50% of the total engineering and construction cost and 100% of the right of way cost for any portion of the project within that municipality. XVII. ROADSIDE ENHANCEMENT PARTNERSHIP PROGRAM The Roadside Enhancement Partnership Program has been incorporated into these policies and governs only those projects which are along County road corridors within municipalities located entirely within the Metropolitan Urban Services Area on December 8, 1998 and have been funded from the "Highway Enhancement" element of the 1999 Capital Budget which was established by the County Board of Commissioners on December 8, 1998 (Resolution No. 98-12-701R1). County highway corridors in municipalities located wholly within the 1999 Metropolitan Urban Services Area (MUSA) were developed during an era when community interest and focus was on the accommodation of the automobile. As a result, those corridors tended to lack aesthetic roadside features and produced somewhat stark conditions with little visual appeal or consideration for mixed use, i.e. intermodal. The goal of the Roadside Enhancement Partnership Program is to enhance the roadside environment of such County highway corridors and bolster community support, in terms 11 XVII. ROADSIDE ENHANCEMENT PARTNERSHIP PROGRAM - continued of both acceptance and financial assistance, for projects intended for such enhancement. In addition, the program is intended to increase traveler awareness that such corridors are under the jurisdiction of the County, but are also intended to support the economic viability and sustainability of the communities and neighborhoods through which they traverse. Program Objectives: The Roadside Enhancement Partnership Program objectives are to: - remove unsightly roadside features - establish the roadway as a good neighbor - make a positive impression on roadway users - increase motorist awareness that the road is a County highway - improve safety for all types of travelers - promote multi-modal use of the corridor Program Prioritization for County Funding: Enhancements Which Improve Corridor User Safety It is important to improve corridor user safety for motorists, bicyclists, pedestrians and transit patrons as an element of a streetscape enhancement. When municipalities and community organizations develop corridor enhancement programs, the financial incentive offered by the partnership program will focus first on improvements which promote safety. Examples of safety improvements which may also be defined as enhancements to the streetscape include: - undergrounding of utilities when poles lie within vehicle recovery zones - construction of off-road bicycle paths which will remove bicyclists from the roadway - construction of sidewalk where safety of pedestrian traffic, existing or projected, necessitates such action - installation of transit stops to define locations for patrons and provide shelter from the elements - installation of street and/or pedestrian lights Enhancements Which Promote Multi-Modalism In order to improve modal options available to citizens, the partnership program will provide financial incentive for improvements which offer an alternative to single occupancy vehicles as streetscape enhancements are developed. Examples of multi- modal improvements include: - installation of transit shelters, benches and hard surface paving - construction of bikeways and multiple use trails - construction of sidewalks - installation of bicycle racks 12 XVII. ROADSIDE ENHANCEMENT PARTNERSHIP PROGRAM - continued Roadway Beautification Although projects which promote corridor user safety and multi-modalism are of higher priority within the context of corridor enhancement, improvement of a corridor's visual aesthetic remains a strong priority of the partnership program. The partnership program is intended to restore an aesthetic appeal to the roadside and restore the County road corridor as a "good neighbor" within the community. Examples of roadway beautification elements include: - planting materials and appurtenances which support their viability (does not include irrigation) - installation of vertical elements (bollards, banner poles, etc.) - installation of streetscape materials to establish a theme consistent with area architecture (does not include irrigation) Screening/Separation of Adjacent Properties Occasionally, it is necessary to screen abutting properties from a roadway corridor as a means of enhancing the visual aesthetics of the area. Separation of properties from the corridor may also serve to improve corridor user safety (fences separating parking lots from pedestrian ways). Increase Awareness of County Highway Jurisdiction In order to improve public awareness of the existence of a road as a County highway, the partnership program will provide a financial incentive for improvements which recognize the County's presence. Examples of elements which increase public awareness include: - monuments at municipal entries which recognize the County - roadway/roadside signage which identifies the road as a County route Ownership/Maintenance of Improvements The partnership program anticipates that municipalities will become owners of and will be responsible for the maintenance of enhancements financed by the County. Partnership Program Funding Levels County funding under the partnership program is not intended to further write down municipal cost participation if funding for these items is provided elsewhere in this policy or from other County funding sources. Street Light Installation 50% The partnership program will participate with municipalities to provide adequate, uniform street lighting for the safety of motorists, bicyclists and pedestrians. Pedestrians Level Light Installation 50% Where street lighting cannot serve the sidewalk or off road trail, the partnership program will participate in the cost. If street lighting can serve the sidewalk or off road trail, the partnership program will not participate in the cost. 13 XVII. ROADSIDE ENHANCEMENT PARTNERSHIP PROGRAM - continued Undergrounding of Overhead Utilities 50% or 33% The partnership program will participate with municipalities based upon conditions that exist along the corridor. If the undergrounding is for safety purposes, the partnership program will contribute at a 50% level. If the undergrounding is to enhance the visual aesthetics of the corridor, the partnership program will contribute at a 33% level. Note: The maximum partnership program contribution for undergrounding overhead utilities will be $500,000 per centerline mile (project length) under the 50% level and $330,000 per centerline mile (project length) under the 33% level. Construction of Sidewalks for Pedestrian Safety 25% The partnership program will participate where pedestrian safety, existing or projected, necessitates construction of sidewalks. Enhancements that Promote Multi-Modalism 50% The partnership program will participate to promote the use of transit by the public, including transit stops, shelters, benches, hard surface paving, bike racks, bikeways and multiple use trails. Roadway Beautification 33% The maximum partnership program contribution will be $330,000 per centerline mile. Note: Since surface treatments (color, scoring patterns, etc.) have limited visual impact on the motorist, the partnership program will not contribute toward the cost of the improvements. Screening/Separation of Adjacent Properties 50% The partnership program will participate equally with municipalities to provide security for corridor users. Examples of security improvements include fencing which separates parking lots from adjacent public bicycle and pedestrian ways and lighting at transit stops. Increase Awareness of County Highway Jurisdiction Up to 50% The partnership program will contribute up to 50% for monuments at municipal boundaries that recognize the County and the road as a County highway. 14 APPENDIX A Municipalities Wholly Within the Metropolitan Urban Services Area on December 8, 1998 Bloomington Brooklyn Center Brooklyn Park Crystal Deephaven Edina Excelsior Fort Snelling Golden Valley Greenwood Hopkins Long Lake Medicine Lake Minneapolis Minnetonka Minnetonka Beach Mound New Hope Osseo Richfield Robbinsdale St. Anthony St. Louis Park Shorewood Spring Park Tonka Bay Wayzata Woodland 15 AGENDA SECTION: OTHER BUSINESS AGENDA ITEM# 8. STAFF REPORT NO. 33 CITY COUNCIL MEETING 2/24/2015 REPORT PREPARED BY: Theresa Schyma, Deputy City Clerk DEPARTMENT DIRECTOR REVIEW: Steven L. Devich, City Manager OTHER DEPARTMENT REVIEW: N/A CITY MANAGER REVIEW: Steven L. Devich ITEM FOR COUNCIL CONSIDERATION: Consideration of the appointments to City advisory commissions. EXECUTIVE SUMMARY: In January 2015, the City Council made several appointments to the various City advisory commissions. However, there continue to be some vacancies following these appointments. The City Council continues to accept commission applications and interviews all applicants. Applications were received and a Special City Council Meeting was scheduled for February 24, 2015 to conduct interviews. RECOMMENDED ACTION: By Motion: Approve the appointments to fill vacant terms on the City advisory commissions. BASIS OF RECOMMENDATION: A. HISTORICAL CONTEXT: This historical context is fully contained in the Executive Summary. B. POLICIES (resolutions, ordinances, regulations, statutes, exc): City advisory commissions were established by City ordinance or resolution. Interviews of the applicants are conducted at Special City Council meetings. c. CRITICAL TIMING ISSUES: Applications were received and interviews were conducted on February 24, 2015. D. FINANCIAL IMPACT: N/A E. LEGAL CONSIDERATION: The February 24,2015 Special City Council Meeting was posted in accordance with the open meeting law requirements. ALTERNATIVE RECOMMENDATION(S): The City Council could defer the appointments to a future City Council Meeting. PRINCIPAL PARTIES EXPECTED AT MEETING: None. ATTACHMENTS: Description Type D Current vacancy list N O+ 0. 00 00 00 00 (D CD 00 fl— CD (D V— LO r j O O O O O O O O O r O U) N N N N N N N N N N N L 'Eir r r r r r r r r r X C7 co co M M co m M C"7 N M LU (0 (Q m m m m (6 (6 M m c c c s= s= c c c ccm s= H � U) W_ 5 z U Z O U) _U) O U Z = Z O O z N O V1 cn Mn LU 2 T LL O 2 u in zV O z o L) O o � =- a m 9 a C7 LO it p � a' a U) U v z Q N � W z a a LL = >