95-8300r
73
RESOLUTION NO. 8300
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
FINANCIAL APPLICATION SOFTWARE AND RELATED EQUIPMENT
WHEREAS, pursuant to an advertisement for bids for application software and
related equipment, bids were received, opened and tabulated according to law; and
WHEREAS, it appears that New World Systems of Troy, Michigan, is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota:
1. That the proposal dated September 18, 1995, of New World Systems is hereby
accepted for the products and services specified in the City's Request for Bids dated
August 18, 1995;
2. That the Mayor and City Manager are hereby authorized and directed to enter
into a contract with New World Systems for the following products and services (amounts
include state sales taxes where applicable):
a. IBM AS/400 computer, system software and installation in the amount of
$64,292;
b. New World Systems application software in the amount of $82,964;
c. Custom programming in an amount estimated not to exceed $5,850;
d. Training, installation and implementation planning services in an amount
estimated not to exceed $22,500;
e. Travel and expenses reimbursement in an amount estimated not to
exceed $7,000; and
f. Conversion services in an amount estimated not to exceed $13,800;
g. Five-year software maintenance agreement in the amount of $64,465;
h. Five-year IBM maintenance agreement in the amount of $10,980;
3. That the City waives the requirement for a performance bond;
4. That the bids submitted by LOGIS of Brooklyn Center, Minnesota; Pentamation
of Bethlehem, Pennsylvania; Micro Arizala Systems of Ann Arbor, Michigan; TR Systems of
White Bear Lake, Minnesota; and HTE of Orlando, Florida are rejected as non-responsive
because they failed to include application software for public works cost accounting; and
5. That the City Clerk is hereby authorized and directed to return the deposit of
the successful bidder when a contract has been signed.
Adopted by the City Council of the City of Richfield, Minnesota this 1
December, 1995. ~
ATTEST:
~U!.LJ i? ~~~~,>~
Thomas P. Ferber, City Clerk