01-08-08 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 8, 2008
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:02 p.m.
ROLL CALL
Members Present:Debbie Goettel, Mayor; Sue Sandahl; Susan Rosenberg; Fred Wroge; and
Bill Kilian.
Staff Present:Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Jim
Topitzhofer, Recreation Services Director; Dan Scott, Public Safety
Director; Chris Regis, Finance Manager; Tom Foley, Transportation
Engineer; Cheryl Krumholz, Recording Secretary; and Corrine Heine, City
Attorney.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Sandahl, S/Rosenberg to approve the minutes of (1) Special City Council Worksession of
December 11, 2007 and (2) Regular City Council Meeting of December 11, 2007.
Motion carried 5-0.
Council Meeting Minutes-2-January 8, 2008
Item #1PRESENTATION OF CERTIFICATE OF RECOGNITION TO RICHFIELD U14
GIRLS SOCCER TEAM FOR OUTSTANDING AMBASSADORS OF TEAMS
HONORING SPORTSMANSHIP AWARD
Mayor Goettel presented the certificate of appreciation and recognized the team members.
Item #2PRESENTATION FROM CELEBRATIONS COMMISSION REGARDING
CENTENNIAL CELEBRATION
Co-Chairpersons, Mary Olafson and Marty Kirsch, and other Celebrations Commission
members provided an update on upcoming celebration events.
Item #3COUNCIL DISCUSSION
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HATS OFF TO HOMETOWN HITS
Council Member Sandahl asked about the City having the ability to prohibit drivers being on
a cell phone in Richfield; similar to the State’s smoking ban.
City Attorney Heine stated that as a traffic issue, it’s a State law. Enforcement would be
difficult on a local level because drivers may not be familiar with the local laws.
The City Council requested the City Attorney research this matter, but with minimal time
spent.
Council Member Rosenberg acknowledged the efforts of the Celebrations Commission.
Mayor Goettel announced the January 26, 2008 Remodeling Fair and that she is presenting
the State of the City address.
Mayor Goettel requested City Council Worksession items not be on the regular City Council
meeting agenda for action on the same night so there is more time to consider the issues.
Item #4COUNCIL APPROVAL OF AGENDA
Mayor Goettel removed Item 5B from the Consent Calendar, to be considered as Item #6.
Mayor Goettel removed Agenda Item #8 for consideration at a future meeting.
M/Wroge, S/Sandahl to approve the agenda as amended.
Motion carried 5-0.
Council Meeting Minutes-3-January 8, 2008
Item #5CONSENT CALENDAR
A. Approved the first reading of ordinance amending Subsections 800.13, 800.17, 800.19,
800.21 and 800.23 of City Code related to off-street parking S.R. No. 1
B. Removed from the Consent Calendar and placed on the regular agenda for consideration
as Item #6.
C. Approved the resolution accepting grants and donations received by Richfield Recreation
Services Department in 2007 S.R. No. 3
RESOLUTION NO. 10043
RESOLUTION AUTHORIZING ACCEPTANCE OF ALL GRANTS
AND DONATIONS RECEIVED BY THE CITY OF RICHFIELD AND
TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN
ACCORDANCE WITH GRANT AGREEMENTS AND TERMS
PRESCRIBED BY DONORS
This resolution appears as Resolution No. 10043.
D. Approved the resolution designating Richfield Sun-Current as official newspaper for 2008
for City of Richfield. S.R. No. 4
RESOLUTION NO. 10044
RESOLUTION DESIGNATING AND OFFICIAL NEWSPAPER FOR
2008
This resolution appears as Resolution No. 10044.
E. Approved the resolutions designating official depositories, including approval of collateral,
for 2008 for City of Richfield S.R. No. 5
RESOLUTION NO. 10045
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2008
This resolution appears as Resolution No. 10045.
RESOLUTION NO. 10046
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN
ASSOCIATIONS, BANKS AND CREDIT UNIONS AS
DEPOSITORIES FOR THE DEPOSIT AND INVESTMENT OF CITY
FUNDS IN 2008
This resolution appears as Resolution No. 10046.
Council Meeting Minutes-4-January 8, 2008
RESOLUTION NO. 10047
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2008
This resolution appears as Resolution No. 10047.
F. Approved the resolution authorizing Richfield Public Safety Department/Police to accept
grant funds from U.S. Department of Justice COPS’ Secure Our Schools program on behalf
of Intermediate School District 287 for security improvements at Lincoln Hills School and
security equipment for South Education Center S.R. No. 6
RESOLUTION NO. 10048
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT COPS SECURE OUR SCHOOLS
GRANT FUNDS FROM THE U.S. DEPT. OF JUSTICE, ON BEHALF
OF SCHOOL DISTRICT 287, FOR SECURITY IMPROVEMENTS AT
LINCOLN HILLS SCHOOL AND SECURITY EQUIPMENT FOR THE
SOUTH EDUCATION CENTER
This resolution appears as Resolution No. 10048.
G. Approved the resolution authorizing 2008 social service agency funding recommendations
of certain human service agencies S.R. No. 7
RESOLUTION NO. 10049
A RESOLUTION APPROVING THE 2008 SOCIAL SERVICE
AGENCY FUNDING RECOMMENDATIONS AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENTS FOR SERVICE
WITH THOSE AGENCIES FUNDED BY THE CITY
This resolution appears as Resolution No. 10049.
H. Approved the resolution regarding City Council Member attendance at City Council
meetings in 2008 S.R. No. 8
RESOLUTION NO. 10050
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
This resolution appears as Resolution No. 10050.
I. Approved the resolution authorizing signal agreement between Mn/DOT and City of
Richfield for three signals on 76th Street S.R. No. 9
Council Meeting Minutes-5-January 8, 2008
RESOLUTION NO. 10042
RESOLUTION AUTHORIZING APPROVAL OF SIGNAL
AGREEMENT NO. 91890M BETWEEN THE MINNESOTA
DEPARTMENT OF TRANSPORTATION (MN/DOT) AND THE CITY
OF RICHFIELD FOR CONSTRUCTION AND MAINTENANCE OF
THE NEW TRAFFIC SIGNAL AT 76TH STREET AND THE TRUNK
HIGHWAY 35W WEST RAMP AND OF THE MODIFIED EXISTING
TRAFFIC SIGNALS ON 76TH STREET AT GIRARD AVENUE
(TRUNK HIGHWAY 35W EAST RAMP) AND ON 76TH STREET AT
KNOX AVENUE
This resolution appears as Resolution No. 10042.
J. Approved the designating available Department Director or Assistant to the City Manager
as Acting City Manager in 2008 in event City Manager is absent from City S.R. No. 10
K. Approved extending current agreement with Malecha Trucking for lime residual disposal at
City’s Water Treatment Plant for 2008 in base amount of $49,005 plus fuel escalation
clause S.R. No. 11
L. Approved the purchase of 2007 Multiquip Instaprime MP200DSM trailer-mounted by-pass
pump for Utilities Division in amount of $40,018.65 S.R. No. 12
Mayor Goettel requested clarification on Item I regarding the modifications of the signals.
Public Works Director Eastling explained there would be no significant or noticeable
changes.
Council Member Wroge asked about the work being done because of the metro sewer
project.
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Public Works Director Eastling stated it is due to the 76 Street Bridge replacement project.
Council Member Wroge asked about the cost.
Public Works Director Eastling responded that it is federally funded, not a cost to Richfield.
M/Wroge, S/Rosenberg to approve the Consent Calendar as amended.
Motion carried 5-0.
Item #6CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
Council Member Wroge presented Staff Report No. 2.
Council Meeting Minutes-6-January 8, 2008
Council Member Wroge requested this item be postponed to the January 22, 2008 City
Council meeting. He expressed a concern regarding subsidizing this business due to the cost of
rent.
Council Member Kilian agreed.
M/Wroge, S/Kilian to continue consideration of the addendum to the existing lease
agreement between City of Richfield and Hat Trick Hockey Inc., 636 West 66th Street, to January
22, 2008 and direct staff to provide financial information on the business, including actual costs,
and the commercial market rate for retail space in Richfield.
Motion carried 5-0.
Randy Reed, future owner, clarified the cost per foot that includes taxes.
Item #7CONSIDERATION OF ADOPTING NEW NEIGHBORHOOD STOP SIGN POLICY
S.R. NO. 13
Council Member Sandahl presented Staff Report No. 13.
Council Member Kilian stated this policy has been a long process and eliminates the old
methodology of waiting for enough accidents to occur before putting in stop signs. He added there
might not be unanimous agreement among residents.
Mayor Goettel expressed support for the policy as traffic calming to address increased
traffic speed and volume.
Council Member Wroge expressed support for the policy.
M/Kilian, S/Sandahl to adopt new neighborhood stop sign policy.
Motion carried 5-0.
Item #8CONSIDERATION OF BID MINUTES/TABULATION AND AWARD OF CONTRACT
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TO SHAFER CONTRACTING, INC. FOR PORTLAND AVENUE AND 66 STREET
IMPROVEMENT PROJECT IN AMOUNT OF $2,449,351.74 S.R. NO. 14
Mayor Goettel removed Agenda Item #8 for consideration at a future meeting.
Council Meeting Minutes-7-January 8, 2008
Item #9CONSIDERATION OF:
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BID MINUTES/TABULATION AND AWARD OF CONTRACT TO VEIT AND
COMPANY, INC. FOR RICHFIELD LAKE WATER QUALITY PROJECT IN
AMOUNT OF $982,496.44 AND
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PURCHASE OF ENGINEERING SERVICES FROM WSB & ASSOCIATES TO
PROVIDE CONSTRUCTION OVERSIGHT SERVICES REQUIRED TO
COMPLETE PROJECT S.R. NO. 015
Council Member Wroge presented Staff Report No. 15.
M/Wroge, S/Sandahl to approve bid minutes/tabulation and award of contract to Veit and
Company, Inc. for Richfield Lake Water Quality Project in amount of $982,496.44 and for purchase
of engineering services from WSB & Associates to provide construction oversight services required
to complete project.
Motion carried 5-0.
Public Works Director Eastling discussed the upcoming construction schedule for the
Richfield Lake Improvement Project.
Council Member Sandahl asked about the status of the Lyndale Garden owner’s
construction regarding the retaining walls.
Public Works Director Eastling explained the owner declined the work but the project is
constructed so that work could be done later.
Item #10CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2008
S.R. NO. 16
Mayor Goettel presented Staff Report No. 16.
Mayor Goettel stated that there have been previous discussions regarding this designation
always being the at-large Council Member. She said she did not necessarily agree with that
because future City Councils may need to be considered and other City Council Members may
consider running for Mayor and would like to try out as Mayor Pro Tempore.
Council Member Kilian stated he strongly supported the Mayor Pro Tempore being the
Council Member at-large. Besides the Mayor, the Council Member at-large is the only person
elected by the entire City. Although, he added, all the City Council Members represent the City.
M/Kilian to designate Council Member at-large Sandahl as Mayor Pro Tempore for 2008.
Motion failed for lack of a second.
Council Member Rosenberg stated she would like to see a rotation of the designation
because all City Council Members represent the City.
Council Meeting Minutes-8-January 8, 2008
Council Member Wroge expressed agreement with Council Member Rosenberg.
M/Sandahl, S/Goettel to designate Council Member Council Member Rosenberg as Mayor
Pro Tempore for 2008.
Council Member Kilian stated, philosophically, he would not support this designation.
Motion carried 4-1. (Kilian opposed)
Item #11CONSIDERATION OF DESIGNATING COUNCIL MEMBER(S) TO ATTEND
MARCH 2008 NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CONFERENCE; JULY 2008 N.O.I.S.E. CONFERENCE; AND NOVEMBER 2008
NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES CONFERENCE
S.R. NO. 17
Mayor Goettel presented Staff Report No. 17.
Mayor Goettel expressed a desire to attend all or part of the March 2008 National League of
Cities Congressional Conference, depending upon the agenda.
Council Member Wroge stated he believed one Council Member attending a conference
was sufficient.
M/Goettel, S/Kilian to have Mayor Goettel attend all or part of the March 2008 National
League of Cities Congressional Conference and determination of attendance at the N.O.I.S.E.
Conference and November 2008 National League of Cities Congress of Cities Conference be
dependent on the agenda.
Motion carried 5-0.
Item #12CONSIDERATION OF DESIGNATING CITY COUNCIL LIAISON APPOINTMENTS
FOR 2008 TO VARIOUS METROPOLITAN AGENCIES AND CITY COMMISSIONS
S.R. NO. 18
Mayor Goettel presented Staff Report No. 18.
Council Member Rosenberg requested the Human Rights Commission liaison obligation be
shared because sometimes she is unable to attend a meeting due to a conflict.
Council Member Kilian stated he is the alternate and would attend when she is not
available.
M/Sandahl, S/Wroge to approve designating City Council liaison appointments for 2008 to
various metropolitan agencies and city commissions.
Council Meeting Minutes-9-January 8, 2008
Bill KilianRepresentative
Metro Cities (Formerly AMM)
Sue SandahlAlternate
Debbie GoettelRepresentative
League of Minnesota Cities
Sue SandahlAlternate
Bill KilianRepresentative
N.O.I.S.E. Oversight Committee
Debbie GoettelAlternate
Bill KilianRepresentative
N.O.I.S.E
Debbie GoettelAlternate
Sue SandahlLiaison
Transportation Commission
Bill KilianAlternate
Sue SandahlLiaison
I-35W Solutions Alliance
Mike EastlingAlternate
Sue SandahlLiaison
494 Corridor Commission
Tom FoleyAlternate
Debbie GoettelLiaison
Planning Commission
Bill KilianAlternate
Fred WrogeLiaison
Community Services Commission
Susan RosenbergAlternate
Debbie GoettelLiaison
Advisory Board of Health
Susan RosenbergAlternate
Susan RosenbergLiaison
Human Rights Commission
Bill KilianAlternate
Debbie GoettelLiaison
Friendship City Commission
Sue SandahlAlternate
Arts CommissionSusan RosenbergLiaison
Susan RosenbergLiaison
Celebrations Commission
Fred WrogeAlternate
Sue SandahlAlternate
Fred WrogeLiaison
City Hall Task Force
Bill KilianAlternate
Richfield Community Human
Susan RosenbergRepresentative
Services Planning Council
Debbie GoettelRepresentative
FOWL Board
Susan RosenbergAlternate
Fred WrogeRepresentative
Southwest Cable Commission
Steve DevichRepresentative
Richfield Historical SocietyFred WrogeRepresentative
Susan RosenbergRepresentative
Richfield School District
Fred WrogeAlternate
Motion carried 5-0.
Council Meeting Minutes-10-January 8, 2008
Item #13CITY MANAGER’S REPORT
City Manager Devich reported that Pam Dmytrenko, Assistant to the City Manager, is
working on the implementation of the recent airport noise mitigation settlement.
Council Member Wroge requested staff provide clarification on the number of police conflicts
at Fireside Pizza.
City Manager Devich apologized that the number of police contacts for Fireside Pizza
reported during the 2008 license renewals was in error. There were no police calls in 2007. All the
other reports for the other establishments were accurate.
Item #14OPEN FORUM
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Nate Nelson, 6401 16 Avenue, requested an update on Phase II of the Cedar Avenue
Corridor.
City Manager Devich explained a discussion is scheduled for the January 14, 2008 Housing
and Redevelopment Authority (HRA) meeting. The area is difficult to develop due to costs and the
market. He said State Representative Paul Thissen might include bonding for this area in the 2008
legislative session so, if obtained, some financing may be available.
Public Works Director Eastling stated he spoke with the other registered speaker, Dave
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Grossklaus, 6824 13 Avenue, before he left the meeting regarding snow removal from
roundabouts.
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Public Works Director Eastling explained the snow removal from 66 Street is done by
Hennepin County. He added that sidewalk plowing is difficult because Hennepin County can plow
the street again and fill the sidewalks after the City has cleaned them.
Council Member Wroge suggested the City approach Hennepin County and propose that
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Richfield remove the snow on 66 Street from Xerxes Avenue to Cedar Avenue and get paid for the
work.
Council Meeting Minutes
-11-
January 8, 2008
litem #15 I CLAIMS AND PAYROLL
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MIRosenberg, S/Sandahl that the followinq claims and pavrolls be approved:
u.s. BANK 12-26-07
AlP Checks: 164618 -165004
PAYROLL 45075 - 45408,41314 - 41321
$ 2,162,554.73
$ 471,016.89
TOTAL
$ 2,633,571.62
u.s. BANK 01-08-08
AlP Checks: 165005 - 165271
PAYROLL 45409 - 45748,41322 - 41324
$ 998,472.53
$ 475,092.72
TOTAL
$ 1,473,565.25
Motion carried 5-0.
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L.fU!l./ . U
Cheryl K umhol ~
Recording Secretary
CITY OF RICHFIELD, MINNESOTA
Bid Opening
January 2, 2008
2:00 p.m.
Richfield Lake Improvement Project
Bid No. 07-44
Pursuant to the requirements of Resolution No. 1015, a meeting of the Administrative
Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for the Richfield Lake Improvement
Project, as advertised in the official newspaper on December 20 & 27, 2007, and the
Construction Bulletin on December 17 & 24, 2007.
Present:Nancy Gibbs, City Clerk
Cheryl Krumholz, City Manager Representative
Kristin Asher, Assistant City Engineer
The following bids were submitted and read aloud:
Bid BondAddendums
ContractorItem #26Grand Total
5%1 & 2
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Ames Construction$40,000.00$1,211,406.44
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Carl Bolander & Sons$56,000.00$1,618,238.60
Doboszenski & Sons,
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$247,800.00$1,420,698.45
Inc.
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Eureka Construction$28,000.00$1,398,849.03
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Imperial Developers$73,320.00$1,286,880.20
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Kimball Excavating, Inc.$80,000.00$1,346,670.00
Landwehr Construction,
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$44,000.00$1,099,866.51
Inc.
Contractor Bid Bond Addendums Item #26 Grand Total
5% 1&2
Minger Construction, Inc. \I \I $ 61,200.00 $ 1,094,464.28
Nadeau Excavating, Inc. \I \I $ 48,000.00 $ 1,281,608.20
North Pine Aggregate, \I \I $ 30,000.00 $ 1,333,923.60
Inc.
Park Construction \I V $ 80,400.00 $ 1,141,150.27
Company
Rachel Contracting \I \I $ 36,000.00 $ 1,118,457.11
Shafer Contracting, Inc. \I \I $ 61,000.00 $ 1,193,395.42
Veit & Company, Inc. \I \I $ 23,600.00 $ 982,496.44
The City Clerk announced that the bids would be tabulated and considered at the January
8, 2008 City Council Meeting.
City Clerk