06-10-14 Regular CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
c � 9
June 10, 2014
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:06 p.m.
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Edwina Garcia; and Tom
Fitzhenry.
Staff Present: Pam Dmytrenko, Acting City Manager; Mike Eastling, Public Works
Director; Jim Topitzhofer, Recreation Services Director; Jay Henthorne,
Acting Public Safety Director; Chris Regis, Finance Manager; Jeff Pearson,
Transportation Engineer; Mary Tietjen, City Attorney; and Cheryl
Krumholz, Executive Coordinator.
OPEN FORUM
Susan Myers, 6226 Fourth Avenue, representing Richfield Open Space, spoke in
opposition to the proposed band shell location in Veterans Memorial Park and encouraged the City
to work with the Lyndale Garden Center developer to have a band shell at their location. She
requested the City Council reconsider the use of public funds and donations and schedule a date
for a public discussion and vote.
Kathy Kline, 6312 Portland Avenue, agreed with the comments of Ms. Myers and requested
the City Council remember their role and civil discourse as representatives of the citizens.
Carol Propotnik, 6400-11th Avenue, spoke in opposition to the proposed band shell location
in Veterans Memorial Park and asked the City Council to keep the green space because it is an
important resource.
Jeff Wright, 136 East 70th Street, agreed with the comments of the previous speakers and
stated it does not make economic sense to have a band shell in Veterans Memorial Park since
there is already a band shell being proposed at the Lyndale Garden Center redevelopment site.
Jim Grupe, 7609 Second Avenue, spoke in opposition to the band shell in Veterans
Memorial Park because it could detract from the Honoring All Veterans Memorial and agreed with
the location at the Lyndale Garden Center redevelopment site. He stated the funds could be used
to improve overall park maintenance.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
Council Meeting Minutes -2- June 10,2014
APPROVAL OF MINUTES
M/Garcia, S/Elliott to approve the minutes of the Regular City Council Meeting of May 27,
2014.
Motion carried 5-0.
Item #1 PRESENTATION OF THE GENE AND MARY JACOBSEN OUTSTANDING
CITIZEN OF THE YEAR AWARD TO SUSIE LUTTENEGGER (COUNCIL MEMO
NO. 58)
Kim Jacobsen, son of Gene and Mary Jacobsen, presented the award.
Item #2 PRESENTATION ANNUAL MEETING WITH THE HUMAN RIGHTS
COMMISSION
Sean Hayford OLeary, Chair, and Deborah Eng, Vice Chair, presented the annual report.
Item #3 COUNCIL DISCUSSION
• City Council Meeting schedule
✓ Cancel or reschedule the August 12, 2014 Regular City Council
Meeting due to the Primary Election
✓ Schedule a Special City Council Meeting to discuss the 2014
Revised/2015 Proposed Budget
• Hats Off to Hometown Hits
Mayor Goettel recognized the appointment of Jay Henthorne as Acting Public Safety
Director/Acting Police Chief.
The City Council canceled the August 12, 2014 Regular City Council Meeting; scheduled
the Special Council Meeting to discuss the budget on Wednesday, September 3, 2014 at 6 p.m.;
and scheduled a Special Concurrent City Council and Transportation Commission Worksession on
Wednesday, July 9, 2014 at 7 p.m. to discuss the proposed 66th Street project.
Item #4 COUNCIL APPROVAL OF AGENDA
M/Fitzhenry, S/Elliott to approve the agenda.
Motion carried 5-0.
Item #5 CONSENT CALENDAR
A. Consideration of the approval of a resolution authorizing the acceptance of a $200 grant
from O'Reilly Auto Parts to the Richfield Fire Department S.R. No. 100
Council Meeting Minutes -3- June 10,2014
RESOLUTION NO. 10939
RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT RECEIVED BY THE CITY OF
RICHFIELD FIRE DEPARTMENT FROM O'REILLY AUTO PARTS
This resolution appears as Resolution No. 10939.
B. Consideration of the approval of a resolution authorizing the acceptance of a $5,774 grant
from the U.S. Department of Agriculture to the Richfield Recreation Services Department
to administer the funds in accordance with the grant agreement to operate the
Supplemental Nutrition Assistance Program at the Richfield Farmers Market S.R. No. 101
RESOLUTION NO. 10940
RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT FROM THE U.S.
DEPARTMENT OF AGRICULTURE IN THE AMOUNT OF $5,774, AND AUTHORIZING
RECREATION SERVICES STAFF TO ADMINISTER THE FUNDS IN ACCORDANCE
WITH GRANT AGREEMENT AND TERMS PRESCRIBED BY DONORS, TO OPERATE
THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM AT THE RICHFIELD
FARMERS MARKET
This resolution appears as Resolution No. 10940.
C. Consideration of the approval of resolutions establishing an absentee ballot counting
board, authorizing the use of the ES&S Central Counter Model DS850 for the tabulation of
all absentee ballots, and appointing election judges for the August 12, 2014 Primary
Election and the November 4, 2014 General Election S.R. No. 102
RESOLUTION NO. 10941
RESOLUTION ESTABLISHING AN ABSENTEE BALLOT COUNTING BOARD FOR THE
STATE PRIMARY AND GENERAL ELECTIONS
This resolution appears as Resolution No. 10941.
RESOLUTION NO. 10942
RESOLUTION APPROVING ABSENTEE BALLOT COUNTING EQUIPMENT, ES&S
CENTRAL COUNTER MODEL DS850 TO BE USED AT THE STATE PRIMARY AND
STATE GENERAL ELECTIONS
This resolution appears as Resolution No. 10942.
RESOLUTION NO. 10943
RESOLUTION APPOINTING ELECTION JUDGES FOR THE STATE PRIMARY ELECTION
OF AUGUST 12, 2014 AND THE GENERAL ELECTION OF
NOVEMBER 4, 2014
This resolution appears as Resolution No. 10943.
D. Consideration of the approval of a lease agreement with Verizon Wireless to construct a
monopole antenna tower on City property at the Central Maintenance Facility S.R. No.
103
E. Consideration of the approval of Change Order No. 1 in the amount of$103,265.64 to
Northwest Asphalt, Inc. for the North Richfield Parkway Project S.R. No. 104
Council Meeting Minutes -4- June 10,2014
M/Goettel, S/Fitzhenry to approve the Consent Calendar.
Motion carried 5-0.
Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #7 CONSIDERATION OF THE:
• ACCEPTANCE OF THE BID MINUTES/TABULATION AND AWARD OF
CONTRACT TO BELAIR BUILDERS, INC. IN THE AMOUNT OF $915,947
FOR THE TAFT LAKE/LEGION LAKE WATERSHED QUALITY
IMPROVEMENT PROJECT;
• AUTHORIZATION FOR THE CITY MANAGER TO APPROVE CONTRACT
CHANGES UP TO $100,000 WITHOUT FURTHER CITY COUNCIL
AUTHORIZATION; AND
• APPROVAL OF CHANGE ORDER NO. 1 IN THE AMOUNT OF $115,220
TO ELIMINATE THE IRRIGATION SYSTEM NEAR LEGION LAKE TO
REDUCE THE TOTAL CONTRACT AMOUNT TO $800,727 S.R. NO. 105
Council Member Fitzhenry presented Staff Report No. 105.
M/Fitzhenry, S/Sandahl to approve acceptance of the bid minutes/tabulation and award of
contract to Belair Builders, Inc. in the amount of$915,947 for the Taft Lake/Legion Lake
Watershed Quality Improvement Project; authorize the City Manager to approve contract changes
up to $100,000 without further City Council authorization; and approve Change Order No. 1 in the
amount of$115,220 to eliminate the irrigation system near Legion Lake to reduce the total contract
amount to $800,727.
Motion carried 5-0.
Item #8 CONSIDERATION OF THE KIMLEY-HORN AND ASSOCIATES, INC. WORK
PROPOSAL FOR THE FINAL DESIGN AND COORDINATION SERVICES FOR
THE PORTLAND AVENUE RECONSTRUCTION PROJECT BETWEEN 67TH AND
77TH STREET AT A COST NOT TO EXCEED $383,950 S.R. NO. 106
Council Member Garcia presented Staff Report No. 106.
M/Garcia, S/Sandahl to approve the Kimley-Horn and Associates, Inc. work proposal for the
final design and coordination services for the Portland Avenue Reconstruction project between 671"
and 771n Street at a cost not to exceed $383,950.
Motion carried 5-0.
Item #9 CONSIDERATION OF THE FORMATION OF AN ADVISORY WORKGROUP, AS
RECOMMENDED BY THE COMMUNITY SERVICES COMMISSION, TO ASSIST
IN THE CREATION OF VISUAL QUALITY GUIDELINES FOR USE IN THE
DESIGN OF THE COUNTY ROAD RECONSTRUCTION PROJECTS S.R. NO.
107
Council Meeting Minutes -5- June 10,2014
Council Member Elliott presented Staff Report No. 107.
M/Elliott; S/Fitzhenry to approve the formation of an advisory workgroup, as recommended
by the Community Services Commission, to assist in the creation of Visual Quality Guidelines for
use in the design of the County Road Reconstruction Projects.
Transportation Engineer Pearson provided an update on the projects.
Council Member Elliott stated the reconstruction of 66th Street should also address regional
traffic patterns, including Crosstown 62.
Motion carried 5-0.
Item #10 CONSIDERATION OF AN APPOINTMENT TO THE PLANNING COMMISSION
S.R. NO. 108
Council Member Sandahl presented Staff Report No. 108.
M/Sandahl, S/Goettel to appoint the following persons to the City Advisory Commissions,:
PLANNING COMMISSION
Name Term Expires
Alison Groebner January 31, 2015
COMMUNITY SERVICES COMMISSION
Name Term Expires
Celestin Radison January 31, 2016
ARTS COMMISSION
Name Term Expires
Linda Vigen January 31, 2017
Motion carried 5-0.
Item #11 CITY MANAGER'S REPORT
None.
Item #12 CLAIMS AND PAYROLLS
M/Fitzhenry, S/Sandahl that the following claims and payrolls be approved:
U.S. Bank 06/10/14
A/P Checks: 231643-232035 $ 1,297,397.85
Payroll: 101765-102119 $ 572,162.41
TOTAL $ 1,869,560.26
Motion carried 5-0.
Council Meeting Minutes -6- June 10,2014
OPEN FORUM
None.
ADJOURNMENT
The City Council meeting was adjourned by unanimous consent at 8:14 p.m.
Date Approved: June 24, 2014
Debbie Goettel
M r
VCLI/P `W4%
Cheryl Ki mhol Pam Dmytrenko
Executive Coordinator Acting City Manager