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032514CompleteAgenda REVISED CITY OF RICHFIELD, MINNESOTA TUESDAY, MARCH 25, 2014 RICHFIELD MUNICIPAL CENTER 6700 PORTLAND AVENUE �*******,�,�**********,�*�***�*,�****��****,��****�***,�******�****,�,�****,�*********�,�*�**,�,�*****,��***,�*�,�,��* SPECIAL CITY COUNCIL MEETING BABCOCK ROOM 6:15 P.M. AGENDA Call to order : 1. Interview of a person interested in serving on a City advisory commission (Council Memo No. 34) Notes: Adjournment ********************************,�*****�**********,��****,�*****,�***************�,�****,��*****,�*****�****** SPECIAL CITY COUNCIL WORKSESSION BARTHOLOMEW ROOM 6:30 P.M. AGENDA Call to order 1. Discussion regarding the Portland Avenue right-of-way impact (Council Memo No. 32) Notes: Adjournment *********************�************,�**********�****************,�***********************************,�**** REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: I I Pledge of Allegiance Approval of the minutes of the (1) Special City Council Meeting of March 11, 2014 and (2) Regular City Council Meeting of March 11, 2014 COUNCIL DISCUSSION 1. Council discussion • Hats Off to Hometown Hits Notes AGENDA APPROVAL 2. Council approval of the agenda CONSENT CALENDAR 3. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of the approval of a resolution allowing the City to enter into a Trailway Cooperative Agreement with the Three Rivers Park District S.R. No. 68 B. Consideration of the approval of the bid minutes/tabulation and the award of contract for the 2014 sidewalk, curb and gutter concrete repair to New Look Contracting, Inc. in the sum of $900,827.50 and authorize the Public Works Director to approve additional contract work provided it does not exceed $50,000 S.R. No. 69 Notes: 4. Consideration of item(s), if any, removed from Consent Calendar Notes: PUBLIC HEARINGS 5. Public hearing regarding the issuance of new on-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m. closing, for EI Tejaban Mexican Restaurant, LLC, d/b/a El Tejaban Mexican Grill, 6519 Nicollet Avenue Staff Report No. 70 Notes: 6. Public hearing regarding the issuance of new on-sale intoxicating and Sunday liquor licenses for Lyn 65, LLC, d/b/a Lyn 65 Kitchen & Bar, 6409 Lyndale Avenue Staff Report No. 71 Notes: OTHER BUSINESS 7. Consideration of the Striping Plans converting Penn Avenue (from 67th Street to 75tn Street) and Nicollet Avenue (from 67t" Street to 76t" Street) to three lanes as recommended by the Transportation Commission Staff Report No. 72 Notes 8. Consideration of an appointment to a City advisory commission Staff Report No. 73 Notes: CITY MANAGER'S REPORT 9. City Manager's Report Notes: 10.Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 11.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY OF RICHFtELD, MINNESOTA Office of City Manager March 20, 2014 Council Memorandum No. 34 The Honorable Mayor and Members of the City Council City of Richfield Subject: Advisory Commission Interview—Youth Member (Agenda Item No. 1) Council Members: The Advisory Board of Health, Friendship City Commission and Human Rights Commission have youth members. Terms are effective upon appointment through August 31, 2014. However, the City Council may decide to extend the term to August 31, 2015. The Human Rights Commission currently does not have any youth member vacancies. There is one youth member opening on the Friendship City Commission and one on the Advisory Board of Health. The attached application was received. The City Council is scheduled to interview the applicant on Tuesday, March 25, 2014 at 6:15 p.m. in the Babcock Room. Approval of appointments is scheduled for the March 25, 2014 Regular City Council meeting. Ple contact me if you have any questions. Res ly submitt , , te . evic ity Manager SLD:cak Attachments E-mail: Department Directors Assistant City Manager ,� I 03/19/1403/19/14 COMMISSION VACANCIES YOUTH APPOINTMENTS FRIENDSHIP CITY COMMISSION — 1 vacancy August 31, 2014 ADVISORY BOARD OF HEALTM — 1 vacancy August 31, 2014 The City Council may decide to extend these terms to 2015. '� There are no youth term vacancies on the Human Rights Commission. COMMISSION MEETING DAY/TIME • Advisory Board of Health - meets third Monday, January through June, September and October at 6 p.m. • Friendship City Commission - meets third Thursday of each month at 7 p.m. • Human Rights Commission - meets first Tuesday of each month at 6:30 p.m. 9/14/09 � CITY OF RICHFIELD, MINNESOTA Office of City Manager March 20, 2014 Council Memorandum No. 32 �, The Honorable Mayor ' and Members of the City Council Subject: Portland Avenue Right-of-Way Impact Discussion (Worksession Agenda Item No. 1) Council Members: The purpose of the upcoming worksession is for clear direction from the Council on elements of the Portland Avenue reconstruction project that involve right-of-way (ROW) impacts. To keep the project on schedule, the project consultant will need to begin final design of the roadway in the near future. Plea �; �ac Mike Eastling, Public Works Director, at 612-861-9792 with questions. � : Res e ull submitte �; tev L. Devi h City Manager SLD:jp Email: Department Directors Assistant City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Meeting � ' � � Advisory Board/Commission � Applicant Interview March 11, 2014 CALL TO ORDER The meeting was called to order by Mayor Pro Tempore Sandahl at 6:45 p.m. in the Babcock Room. ROLL CALL MEMBERS PRESENT: Suzanne M. Sandahl, Mayor Pro Tempore; Pat Elliott, and Tom Fitzhenry. MEMBERS ABSENT: Debbie Goettel, Mayor and Edwina Garcia. INTERVIEW OF APPLICANTS The City Council conducted an interview of the following applicant for appointment to a City Advisory Board and Commission: Carolyn Engeldinger ADJOURNMENT The meeting was adjourned by unanimous consent at 6:50 p.m. Date Approved: March 25, 2014. Suzanne M. Sandahl Mayor Pro Tempore Theresa Schyma Pam Dmytrenko Deputy City Clerk Acting City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota � ' � � Regular Meeting i March 11 , 2014 CALL TO ORDER The meeting was called to order by Mayor Pro Tempore Sandahl at 7:00 p.m. ROLL CALL Members Present: Suzanne M. Sandahl, Mayor Pro Tempore; Pat Elliott, and Tom Fitzhenry. Members Absent: Debbie Goettel, Mayor and Edwina Garcia. Staff Present: Pam Dmytrenko, Acting City Manager; Mary Tietjen, City Attorney; and Theresa Schyma, Deputy City Clerk. M/Sandahl, S/Elliott to excuse Mavor Goettel and Council Member Garcia from the March 11, 2014 Special and Reqular Citv Council Meetings. Motion carried 3-0. Mayor Pro Tempore Sandahl asked about the requirement for roll call at City Council meetings. City Attorney Tietjen responded that traditional roll call can be removed from the agenda. The City Council consensus was to remove traditional roll call from all future meetings and simply have the attendance noted in the subsequent meeting minutes. OPEN FORUM None. PLEDGE OF ALLEGIANCE Mayor Pro Tempore Sandahl led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES Council Meeting Minutes -2- March 11,2014 M/Fitzhenry, S/Elliott to approve the minutes of the (1) Special Citv Council Meetinq of Februarv 25 2014• (2) Special Citv Council Worksession of Februarv 25, 2014; and (3) Reqular Citv Council Meetinq of February 25, 2014. Motion carried 3-0. Item #1 COUNCIL DISCUSSION • Hats Off to Hometown Hits Council Member Fitzhenry commended City staff with their response to frozen pipes. The City went through 16 homes to help with frozen pipes. Council Member Fitzhenry provided a Noise Oversight Committee (NOC) update. He also encouraged residents to contact their representatives to voice displeasure regarding the potential termination of the NOC. The NOC has been a great asset to Richfield and its residents. Item #2 COUNCIL APPROVAL OF AGENDA M/Fitzhenry, S/Elliott to approve the aqenda. Motion carried 3-0. Item #3 CONSENT CALENDAR A. Consideration of the approval of a resolution amending the 2013 General Fund Budget by authorization of a transfer of appropriations from the Legislative/Executive and Administrative Services Departments#o the Public Safety and Public Works Departments S.R. No. 62 RESOLUTION NO. 10923 RESOLUTION AUTHORIZING REVISION OF 2013 BUDGETS OF VARIOUS DEPARTMENTS This resolution appears as Resolution No. 10923. B. Consideration of the approval of the contract renewal with Adesa Minneapolis for 2014/2015 for auctioning forfeited vehicles from Public Safety/Police S.R. No. 63 C. Consideration of the approval of the 2014 Agreement with Hennepin County Human Services and Public Health Department and the City of Richfield Police Department for continuing funds for a Police Cadet position and JCPP training. S.R. No. 64 M/Fitzhenry, S/Elliott to approve the Consent Calendar. Motion carried 3-0. Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR None. Council Meeting Minutes -3- March 11,2014 Item #5 pUBLIC HEARING REGARDING THE ISSUANCE OF NEW ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR TEJABAN MEXICA GRILL, LLC, D/B/A FIRE UP BAR-B-QUE, 2 WEST 66TH STREET S.R. NO. 65 Council Member Elliott presented Staff Report No. 65. . th Miguel Hernandez, Jr., Assistant General Manager of Fire Up Bar-B-Que, 2 West 66 Street, was availabie for questions. He stated that he expects to open the restaurant within the next month. Council Member Elliott stated that he appreciates the cooperation between the restaurant owners and the neighbors surrounding the new location of Tejaban Mexica Grill at 6519 Nicollet Avenue. There were some issues with previous owners at that site and the new owners and neighbors worked together to come up with an agreement that satisfies all parties. M/Sandahl, S/Fitzhenry to close public hearinq. Motion carried 3-0. M/Elliott, S/Sandahl to approve the issuance of new on-sale wine and 3.2 percent malt liquor licenses for Telaban Mexica Grill LLC d/b/a Fire Up Bar-B-Que, 2 West 66th Street. Motion carried 3-0. Item #6 CONSIDERATION OF A RESOLUTION APPROVING THE CONTRACT WITH THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1215 FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 S.R. NO. 66 Council Member Fitzhenry presented Staff Report No. 66. M/Fitzhenry, S/Elliott that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10924 RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (IAFF), LOCAL 1215 BARGAINING UNIT FOR THE YEAR 2014 Motion carried 3-0. This resolution appears as Resolution No. 10924. Item #7 CONSIDERATION OF AN APPOINTMENT TO A CITY ADVISORY COMMISSION S.R. NO. 67 Mayor Pro Tempore Sandahl presented Staff Report No. 67. M/Sandahl, S/Elliott to appoint the followinq person to a Citv Advisorv Commission: Council Meeting Minutes -4- March 11,2014 COMMUNITY SERVICES COMMISSION Name Term Expires Carolyn Engeldinger January 31, 2017 Motion carried 3-0. Item #8 CITY MANAGER'S REPORT Acting City Manager Dmytrenko announced that there is a new question out on Richfield Connect asking residents about their knowledge of City commissions and hoping for some valuable feedback. Richfield Connect can be accessed through the City's website. Item #9 CLAIMS AND PAYROLLS M/Fitzhenry, S/Elliott that the followinq claims and pavrolls be approved: U.S. Bank 03/11/14 A/P Checks: 229192-229556 1,376,961.71 Payrol1: 99512-99840 $ 593,715.03 TOTAL $ 1,970,676.74 Motion carried 3-0. OPEN FORUM None. ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 7:22 p.m. Date Approved: March 25, 2014 Suzanne M. Sandahl Mayor Pro Tempore Theresa Schyma , Pam Dmytrenko Deputy City Clerk Acting City Manager AGENDA SECTION: CONSEN7' AGENDA ITEM# 3A REPORT# 68 STAFF REPORrl� �� ' ` '� CITY COUNCIL MEETING � 0 , , _ _ MARCx 25, 2014 REPORT PREPARED BY: JEFF PEARSON TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � �� SIGNATURE OTHER DEPARTMENT REVIEW: � N/A � SIGNATU � �. i REVIEWED BY CITY MANAGER: /� ITEM FOR COUNCIL CONSIDERATION: Consideration of a Trailway Cooperative Agreement between the Three Rivers Park District (TRPD) and the City of Richfield for construction, easement rights, maintenance, and use of the Intercity Regional Trail. I. RECOMMENDED�CTION: By Motion: Adopt the attached resolution allowing the City to enter into a Trailway Cooperative Agreement with the Three Rivers Park District. II. EXECUTIVE SUMMARY The Three Rivers Park District (TRPD) has worked cooperatively with the City of Richfield, Bloomington and Minneapolis on the Intercity Regional Trail Project. The Intercity Regional Trail project reflects the input from both the public and multi- agency staff through multiple meetings and open houses. Three Rivers Park District has secured Federal funds for the construction of the trail and is scheduled begin work in 2014. The regional trail will connect Minneapolis, Richfield and Bloomington along the Cedar Avenue Corridor. The trail will be open to the general public and be used for outdoor activities. TRPD will be responsible for trail repairs and general 032520141 ntercityTrailCoopAg reement maintenance of the trail and will provide and maintain the informational signage along the route. It is the City's decision, and it has been our practice, to maintain the trail for winter use. The majority of the trail within Richfield will be funded by TRPD and will not have any financial impact on the City. The only exception will be the Richfield Parkway portion of the trail between 63�d Street and 65th Street which will instead be reimbursed to the City by Three Rivers Park District. III. BASIS OF RECOMMENDATION A. BACKGROUND In general, the terms of the proposed agreement include: • Non-exclusive Trail Easement— providing a continuous and contiguous corridor for the trail. The trail easement would still allow for the placement of private utilities under the trail when necessary. • Trail Use —the regional trail shall be open to the general public and be exclusively used for outdoor activities including walking, jogging, skating, biking, electric personal assistive devices and other uses mandated by state law. • Winter Use —the Park District's current policy is to leave the trail open tb the public in the winter, but provide no winter maintenance of the trail. However, they will permit the City to assume responsibility of the trail for winter maintenance and operations at the City's request. • Maintenance —The Park District shall be responsible for trail repairs and general maintenance of the trail and will provide and maintain the informational signage along the route. The District's Paved Trail and Maintenance Standards and Implementation Plan are attached. The City will be responsible for maintaining roadway crossings and associated signing. • Enforcement—the Park District will patrol and enforce its rules, regulations and ordinances with respect to the trail, including a 2 foot clear zone on either side of the trail. The City may patrol and police the trail as deemed necessary. B. POLICY • The City's Comprehensive Plan encourages alternate forms of transportation such as biking and walking. • The City's Comprehensive Plan identifies regional pedestrian and bicycle connections as a goal. G CRITICAL TIMING ISSUES • The trail is scheduled to begin construction in 2014. D. FINANCIAL • The Agreement calls for all costs associated with the Richfield Parkway portion of the trail between 63rd Street and 65th Street to be reimbursed to the City by Three Rivers Park District. • All other segments of the trail within Richfield will be funded by TRPD and will not have any financial impact on the City. • Utility relocation and other right-of-way conflict costs for the project will be covered by Three Rivers Park District funds. E. ENVIRONMENTAL CONSIDERATIONS • The regional trail will provide an improved alternative to non-motorized travel within the City. IV. ALTERNATIVE RECOMMENDATION(S� . not to ado t the ro osed resolution at this time. Council may choose p p p V. ATTACHMENTS • Resolution authorizing the City to enter into Trail Cooperative Agreement • Trail Cooperative Agreement VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None �' ' RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO A TRAILWAY COOPERATIVE AGREEMENT WITH THE THREE RIVERS PARK DISTRICT FOR THE INTERCITY REGIONAL TRAIL WHEREAS, the Three Rivers Park District is a political subdivision of the State of Minnesota authorized by statute to acquire, establish, operate and maintain trails systems; and WHEREAS, the Three Rivers Park District's First Tier Trials, Greenways, and Parks Master Plan includes Intercity Regional Trail through the City of Richfield; and WHEREAS, the Three Rivers Park District has prepared a specific master plan for Intercity Regional Trail in cooperation with the City of Richfield, and WHEREAS, the City has requested that the Three Rivers Park District participate in the development of a regional trail system located within the City, and WHEREAS, the City owns land suitable for development as a regional trail corridor; and WHEREAS, the Three Rivers Park District and City desire to cooperate to design, construct, reconstruct, operate and maintain a regional trail corridor located in the City. � NOW, THEREFORE, BE IT RESOLVED that the City of Richfield enter into a Trailway Cooperative Agreement with the Three Rivers Park District for the construction of the Intercity Regional Trail within the City and to establish agreement on the design, construction, operation, maintenance, and enforcement of the trail. Adopted by the City Council of the City of Richfield, Minnesota this 25th day of March, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk CITY OF RICHFIELD AND THREE RIVERS PARK DISTRICT , INTERCITY REGIONAL TRAIL I TRAILWAY COOPERATIVE AGREEMENT This agreement (the "Agreement") is made and entered into this _ day of 2014, by and between Three Rivers Park District, a body corporate and politic and a political subdivision of the State of Minnesota (��Park District"), and the City of Richfield, a Minnesota municipal corporation (°City"). WHEREAS, Park District is a political subdivisi'on of the State of Minnesota authorized by statute to acquire, establish, operate, and maintain park facilities and regional trail systems; and WHEREAS, Park District promulgates master plans for the development of park facilities and regional trail systems and submits master:,.:,plans to the host community(ies) and Metropolitan Council for approval; and WHEREAS, Park District prepared a specific master plan for the Intercity Regional Trail ("Trail") in cooperation with the City; and 'WHEREAS, City provided a resolwtion of support for the Trail Master Plan on May 22, 2012; and WHEREAS, Metropolitan Council approved the TraiJ Master Plan on October 31, 2012; and WHEREAS, 'Park District Board of 'Commissioners adopted the Trail Master Plan on November 15, 2012; and ''WHEREAS,, the Trail extends through three jurisdictions from Lake Nokomis in Minneapolis south through the City to the 86th Bikeway in Bloomington; and ''WHEREAS, Minneapolis Park and Recreation Board (��MPRB") and City of Minneapolis ,("Minneapolis"), will own and operate the Trail segment in Minneapolis, the Park District will own a:nd operate the Trail segment in Richfield, and City of Bloomington '(°Bloomington");will own and operate the Trail segment in Bloomington; and WHEREAS, in recognition of the importance of a contiguous and continuous Trail corridor and co'nsistent design, construction, operation, and maintenance throughout the entire Trail corridor, the City supports and desires to cooperate with the MPRB, Minneapolis, Park District, and Bloomington in the acquisition of land, design, construction, operation, and management as necessary to successfully implement Trail master plan; and WHEREAS, this Agreement addresses the land acquisition, design, construction, operation, maintenance, and funding responsibilities of the Trail segment through the City with the exception of the portion along 76t" Street ("76tn Street Segment") which is addressed in the September 13, 2012, City of Richfield and Three Rivers Park District Trailway Cooperative Agreement for Nine Mile Creek 440929v1 MDT RC160-4 Mc"3/"Cl1 Z8, 2014 Draft Fage 1 Regional Trail: 76th Street - 12th Avenue to Cedar Avenue and; therefore, not included in this Agreement; and WHEREAS, for purposes of this Agreement, the remaining Trail through the , City is broken in to two segments: segment one extends between 63rd and 65tn ' Streets along Richfield Parkway (��Richfield Parkway Segment") and segment two includes balance of the Trail corridor, including 65th to 66th Street (��Main Segment"); and WHEREAS, the land acquisition, design, construction, operation, maintenance, and funding responsibilities of the Trail segments located outside the City are addressed in separate agreements and not included in this Agreement; and NOW THEREFORE, in consideration of the mutual covenants herein, and other good and valuable consideration, the sufficie:ncy of which is hereby acknowledged, City and Park District agree as follows: A. Richfield Parkwav Seqment. 1. Propertv Riphts. City shall convey to Park District a permanent non- exclusive easement for Trail purposes i'n the form of the Public Trailway Easement attached hereto as Exhibit A (hereinafter "Easement A") for the Richfield Parkway Segment Trail route approved by City as part of the Trail Master Pdan and as illustrated in the attached Exhibit B. Easement A shal'1 provide a continuous and contiguous Trail corridor, and shall be convey.ed upon execution of this Agreement. Park District is responsible for preparing all necessary easement documents and for costs associated with the same. In t'he event the City acquires property rights from private parties to fulfill this obligation, Park District will reimburse City for the amount paid for the property' rights of $200,000. Park District shall not be o'bfigated to proceed with any obl'igation under this Agreement for the Richfield Parkway Segment until City has conveyed to Park District an easement sufficient to create continuous and contiguous Trail corridor for the Richfield Parkway Segment. If City does not convey Easement A to Park District, which provides continuous and contiguous Trail corridor within thirty-six (36) months foi'lowing execution of this Agreement, the Park District may terminate this Agreement with neither party having any further obligations hereunder. Certain segments of Easement A may lie within platted rights-of-way and easement areas where City does not have an interest in real property but does have the legal authority to construct, maintain and operate sidewalks, trails, and other such public ways. In such cases, said segments of Easement A do not convey an interest in real property but, pursuant to this Agreement, shall serve as an irrevocable permit and license to Park District to construct, operate and maintain Trail within Easement A. In the event City's right to maintain a trail within these segments of Easement A is lost by vacation, condemnation, revocation of license or permit, or otherwise, City will March 18, 2014 Draft 440929v1 MDT RC160-4 Page 2 acquire such additional rights, titles and interests as are needed to assure a continuous and contiguous Trail corridor through Easement A. If the loss of such right to maintain a trail within right-of-way areas ', occurs after construction of the Trail, the City shall acquire such �, additional right, title or interest and reconstruct the Trail, if necessary, at City expense. The City represents that it currently has the legal right and authority to construct and maintain Trail within such platted rights-of-way. The parties recognize that certain Trail segments and road/railroad crossings may require agreements with third parties such as the Minnesota Department of Transportation (*?MnDOT"). The parties to this Agreement shall cooperate to secure necessary permissions to use such crossings and bridges. In the event that necessary permissions cannot be secured, this Agreement may be terminated by the Park District. 2. Design and Construction, Design of the Trail, Trail related structures and road crossings of the Richfield Parkway Segtnent shall be in accordance with Typical Trail Sections (Exhibit C), Master Plan and standards and guidelines adopted by the Park District, unless otherwise appro�ed by the Park District. The Park District will have final discretion o�er trail and safe crossing design and the interpretation and execution of engineering best practices. City or its assigns shall contract with consultants to provide design services for Trail, includ'ing, but not Iimited to, design development, bidding documents, construction plans and specifications, and contract document preparation, construction administration, and project closeout for Richfield Parkway Segment. City may do no work on the Trail until it has submitted al'I Trail plans to Park District for review and a,pproval. In the event of significant changes to the plans after initial ° Park District approval, City will >submit changes to Park District for review and approval. Significant changes are defined as changes that result in Trail design which does not meet the design guidelines and standards ' outlined above. Approvals shall not be unreasonably withheld. '' City shall be'responsible for bidding and construction of the Trail in accordance witM approved construction plans and specifications for Richfield Parkway Segment. Bids shall utilize unit costs where possible. City shall be responsible to relocate utilities as necessary to construct, operate, and' maintain the Trail in accordance with this Agreement at no cost to the Park District. City shall be responsible for construction supervision of Trail, Trail related structures, utilities and all associated work for Richfield Parkway Segment. City shall provide notice to Park District of the Trail construction commencement. Park District may observe. Trail construction and may consult with City regarding construction issues. City shall inform the Park District of final Trail construction and shall schedule inspection by all parties and other appropriate agencies prior to closing the construction contract. Upon correction of any concerns March 18, 2014 Draft 440929v1 MDTRC160-4 Page 3 identified in the inspections, City shall notify Park District in writing indicating completion of Richfield Parkway Segment. Upon completion, Park District shall record Easement A and assume Park District responsibilities under this Agreement. Upon project completion, Park District shall reimburse City for direct costs of design, construction, and administration paid or owed to the consultant and contractor engaged by City to construct Richfield Parkway Segment up to one hundred twenty thousand dollars ($120,000). Park District may, at its option, reimburse City to reflect percent of work completed if Richfield Parkway Segment is completed over multiple phases. City shall provide all records necessary for audit of costs. Park District shall reimburse City within thirty (30) days � following receipt of verified statement of;direct construction costs for I all costs authorized by this Para.graph''subject to Section 3 of this r Agreement. Park District will not reimburse City for indirect costs , incurred by City including, but not limited to, staff costs, legal fees, filing fees, permit fees, or any other expense, which does not represent direct construction costs as defined by this Agreement. Park District shall not be held responsible to reimburse Gity for eligible construction costs until the City fulfills its 'Easement A responsibilities in accordance with Section A1 of this Agreement. B. Main Se4ment. 1. Pronertv RiAhts. City,, where it has rights to do so, shall convey to Park District a permanent non-exclusive easement for Trail purposes in the form of the Public Trailway Easernent attached hereto as Exhibit D (hereinafter °Easement B" and collectively with Easement A ��Easement") for t'he Main Segment of the Trail route approved by City as part of the Trail Master Plan<as illustrated in the attached Exhibit B. Easement B shall provide a continuous and contiguous Trail corridor and be conveyed upon execution' of this Agreement. Park District is responsible for preparing all necessary easement documents and for costs associated with the same. Park District :shall not be obligated to proceed with any obligation ' under this Agreement until City has conveyed to Park District an Easement B for all areas where adequate public right-of-way and parkland exists. If the City cannot convey Easement B for all areas where adequate right-of-way or park land exists to Park District by 60 days from' document submittal to the City, the Park District may terminate'this Agreement and neither City nor Park District shall have any obligation hereunder, except that Park District shall return the unrecorded Easement B to City and take such other measures as may be necessary to cancel Easement B. In the event private property rights are required to provide a continuous and contiguous Trail corridor or to meet the required Easement 6 width, Park District shall secure necessary property rights. City shall provide Resolutions of Support and consent to the Park District's acquisition of any property rights as necessary to provide a 440929v1 MDT RC160-4 March 18, 2014 Draft Page 4 continuous and contiguous corridor through direct purchase or eminent domain. Park District shall not be obligated to proceed with any other obligation under this Agreement for the Main Segment until an easement sufficient to create continuous and contiguous Trail corridor for the Main Segment is obtained. Certain segments of Easement B may lie within platted rights-of-way, easement areas, and leased property where City does not have an interest in real property but does have the legal authority to construct, maintain and operate sidewalks, trails, and other such public ways. In such cases, said segments of the Easernent do not convey an interest in real property but, pursuant to this Agreement, shall serve as an irrevocable permit and license or, in the case of Trail segments located on Metropolitan Airport Commission property shall serve as a sublease to Park District to construct, operate and maintain Trail within , Easement B. In the event City's right to maintain a trail within these ' segments of Easement B is lost by vacation, condemnation, revocation of license or permit, or otherwise, City:will acquire such additional rights, titles and interests as are needed to assure a continuous and contiguous Trail corridor through Easement B. If the loss of such right to maintain a trail within right-of-way areas occurs, after construction of the Trail, the City sha'II acquire such additional right, title or interest and reconstruct the Trail, if necessary, at City expense. The City represents that it currently has the legal > right and authority to construct'an:d maintain Trail within such plattetl»rights-of-way. The parties recognize that certain Trail segments and road/railroad crossings may require agreernents with third parties such as the Minnesota Departrnent of Trans;portation (��MnDOT"). The parties to this Agreement shall cooperate to secure necessary permissions to use such crossings and bridges. In the event that necessary permissions cannot 'be secured, this Agreement may be terminated by the Park District. The parties a'dso recogn,ize that certain Trail segments within Taft Park are subject to Land and Water Conservation Funds restrictions and obligations. As such, the Park District will cooperate with the City to ensure compfiance with the continuing requirements of the NR-7871 Grant Agreement signed by the City and the State in 1978. In addition, the City may terminate any conveyance of property rights within the portion of Taft Park subject to LAWCON requirements within 90 days if Park District does not abide by the NR-7871 Grant Agreement. 2. Desiqn and Construction. Design and construction of the Trail and associated structures and road crossings shall be in accordance with the Typical Trail Sections (Exhibit C), Intercity Regional Trail Master Plan, and standards and guidelines adopted by the Park District. Park District shall have final discretion over Trail design and interpretation and execution of engineering best practices. The Park District and City March 18, 2014 Draft 440929v1 MDT RC160-4 Page 5 will collaborate on safe crossing design, complying with engineering best practices outlined in the Guidance for Three Rivers Park District Trail Crossings, December 2013. The Park District will coordinate and fund the design of Trail and Trail related structures of the Main Segment. Park District may, in its sole discretion, contract with consultants to provide professional design services including, but not limited to design development, bidding documents, construction plans and specifications, contract document preparation, construction administration, and project close out. Park District shall submit all Trail plans to City for review and approval, , provided however, that approval shall not be;unreasonably withheld. ' ! Park District shall be responsible for bidding and construction of the 'I Trail and Trail related structures in` accordance with approved � construction plans and specifications. Park Diistrict will coordinate the I relocation of utilizes as necessary to construct' the Trail in accordance with this Agreement. City shal'I enforce if franchise utility agreements with utility companies and require utility companies to relocate utilities at their own expense. Park 'District shall only be responsible to fund utility relocation costs that are above and beyond or not covered by City franchise uti;lity agreements. Construction shall commence following (1) conveyance to Park District of Easements in acco;rdance with Section B1 of this Agreement, (2) Park District and City approval of plans and specifications for the Trail, and (3) securement of funding , in Park District Board of Commissioner's approved annual Asset Management Program or from other external grants/parties; C. Financinq. A fundamenta;l component of the Trail's financing plan is a $5.72 Million Federal Surface Transportation Grant (STP). If for any reason this <grant' is lost or otherwise terminated,''the Park District may, at its sole `'discretion, terminate this Agreement and shall not be obligated to fulfill any outstanding terms and conditions of this Agreement not previously performed except to return unrecorded Easement and/or take such measures as may be necessary to cancel the Easernent. No reirnbursement for land acquisition or construction work for the Richfield Parkway Segment will occur until the Park District's contribution of $200,000 for land acq:uisition and $120,000 for construction are fully funded in the Park District Board of Commissioner's approved annual Asset Management Program or successfully funded through other external grants/parties. Reimbursement shall occur no later than December 31, 2017. No land acquisition, design, or construction work for the Main Segment shall commence until the associated costs are fully funded in the Park District Board of Commissioner's approved annual Asset Management Program or successfully funded through other external grants/parties. D. Permits and Assessments. City shall not unreasonably withhold City approvals, permits, and other official permissions necessary for the Park District to operate, maintain, reconstruct and construct the Trail. In March 18, 2014 Draft 440929v1 MDT RC160-4 Page 6 consideration of the Park DistricCs performance under this Agreement including its maintenance obligations, City hereby agrees that the Park District shall not be subject to assessment by the City pertaining to I improvements made on the lands included in, or adjacent to, the Easement. E. Inconsistent Riahts. The City, for itself, its successors and assigns, hereby covenants that it will not construct nor grant others the right to construct any structures or improvements on the Easement, which are inconsistent with the rights and interests herein granted to Park District, but the City shall otherwise have the right to use the Easement and to grant to others such rights. F. Operation and Maintenance. Park District and its agents and licensees shall have the sole and exclusive right and authority to operate and control the Trails and to establish rules and regulations governing its use to the extent not in conflict with ordinances of the City provided herein City shall not enact ordinances which materially interfere wit'h operations. ' Park District will be responsibte for the renovation, replacement, repair, maintenance, and upkeep of the Trail except bridges, tunnels and other structures owned by others, and as provided in Section H. Park District shall be solely responsible for establishing maintenance standards for the Trails, which will be consistent distri:ct-wide and complement the entire Trail corridor including Trail segments in Minnea;polis and Bloomington. Park District shall not be respo;nsible for routine rnaintenance adjacent to the Trail within the 'Easement Area' including, but not limited to, mowing grass, watering, or removing weeds as long as the City retains City Code subsection 811.03, or similar, which requires adjacent property owners to do so. In the event the City Code is amended 'to no longer require adjacent property owners to maintain the boulevard 'area, the Park District shall assume responsibilities associated with maintaining the boulevard within the Easement Area. Park District reserves the right to remove any vegetation or object that obstructs the use or safety of the Trail including adjacent safety zones in accordance with Exhibit C - Typical Trail Section. G. Trail Uses and Purposes. Trail shall be open to the general public and be used exclusively for outdoor recreation and commuter activities, including but not limited to non-rnotorized uses such as walking, jogging, skating, and biking. The use of electric-assisted bicycles as defined in Minnesota State Law and Other Power Limited Mobility Devices, as defined by the American with Disabilities Act and in accordance with Park District Policy, are permitted. Equestrian uses are prohibited. In addition, motor vehicles used by the City or Park District for maintenance, law enforcement or other public uses will be permitted on the Trail in emergency situations, when required for a specific maintenance or patrol activity, when the motor vehicle cannot legally operate on the street, and/or when an adjacent roadway does not exist. Routine maintenance and patrol with motor vehicles will be conducted from adjacent roadways where feasible. 440929v1 MDT RC160-4 March 18, 2014 Draft Page 7 H. Winter Use. As of the date of this Agreement, Park District policy is to leave the Trail open to the public in winter, but perform no winter maintenance. Park District reserves the right to operate and maintain the Trail for winter use in its sole discretion. The City may request a Park District Winter Use Permit to operate and maintain the Trail durir�g winter months. Such permit wiil require City, among other things, to assume responsibility for trail maintenance, operation and liabilities associated with winter use. I. Sianaae. The Park District shall be responsible to furnish, install, and ' maintain the trail information sign/kiosk program at Park District expense. ' Park District shall be responsible for providing Trail signage. Signage will �i indicate that the Trail is a regional trail of the Park District. City may provide ' additional signage adjacent to the regional trail corridor, provided however, that Park District approve additional signage within the easement area, and that City shall be responsible for providing and maintaining any additional signage. Party responsible for trail design, construction and/or reconstruction and shall provide all trail regulatory signs as prescribed by the M`innesota Manual on Uniform Traffic Control Devices (Mn MUTCD), as a part of the design and construction of the Trail. Park District sha4f be responsible for the maintenance of regulatory signs post-construction at Park District expense. City shall be responsible for providing and maintaining roadway crossing treatments such as pedestrian striping, road signs and/or other treatments as prescribed by Mn MUTCD, or as appro:priate when the Trails cross a City, County or State roadway where a City obligation exists. J. Utilities. City shall at all times retain the right to maintain, repair or replace any utilities and related' facilities in, on, or under said Trail and the right to install such utilities and related facilities. If any such activities by the City damages or limits'the use of the Trail, t'he City will give the Park District thirty � ('30) days prior written notice of the same (except in cases of emergency), and in any event the City will upon completion of such activities so affecting the Trail or any portion thereof, restore the Trail as near as possible to its condition existing before such maintenance, repair, replacement or other activities of the City. City and Park District recognize that prior notice is needed to develop temporary trail detour routes and temporary signage. City and Park District will cooperatively determine and implement a temporary detour route when feasible. K. Law Enforcement. The City will patrol and police the Trail in such manner and by such persons as the City shall deem necessary, and may enforce all rules and ordinances of the City except as provided herein. Notwithstanding anything herein to the contrary, the Park District shall have the right to enforce its rules, regulations and ordinances with respect to the Trail. City shall not promulgate any ordinance, rule or regulation which contravenes any ordinance, rule or regulation of Park District with respect to the Trail or which contravenes this Agreement. March 18, 2014 Draft 440929v1 MDT RC160-4 Page 8 L. Indemnification. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law. Minnesota Statutes Chapter 466 and other applicable law govern the parties' liability. To the full extent permitted by law, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. 1a (a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. In addition to the foregoing, nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Cha;pter 466 or otherwise. M. Successor and Assiqns. The Agreement shafl >be binding upon the parties hereto and their respective successors and assigns, provided, however, that neither City nor Park District shall have the right to assign its rights, obligations and interests in or under this Agreement to any other party without the prior written consent of t'he other party. ' N. Amendment. Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or ' of any effect unless made in writing and signed by the party or parties to be ', bound, or its duly authorized representative. Any waiver by either party shall I be effective only with respect'to the subject matter thereof and the particular I occurrence described therein, and shall not affect the rights of either party �i with respect to any similar or dissimilar occurrences in the future. O. Riahts and Remedies Cumulative. The rights and remedies provided by this Agreement are curnulative. No 'right or remedy at law or in equity which either party hereto might otherwise have by virtue of a default under this Agreement, nor the exercise of any''su.ch right or remedy by either party, will impai;r such party's standing to exercise any other right or remedy. P. No Aqencv. Nothing contained herein and no action by either party hereto ' will be deemed or construed by such parties or by any third person to create th'e relationship of=,principal and agent or a partnership or a joint venture or any other association between or among the parties hereto. Q. Savinq Provision. In case any one or more of the provisions contained in this Agreement shall be deemed invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions and any other application thereof shall not in any way be affected or impaired. R. Termination. This Agreement may be terminated by Park District or City by mutual agreement or as otherwise provided in this Agreement. This Agreement shall be terminable by either party upon a material breach by the other party. The provisions of Section L survive termination with respect to claims that arise from actions or occurrences that occurred prior to termination. S. Governinq Laws. This Agreement will be construed in accordance with the laws of the State of Minnesota. March Z8, 2014 Draft 440929v1 MDT RC160-4 Page 9 T. Time is of the Essence. Time is of the essence under this Agreement. U. Title. City warrants that it owns good and marketable title to the Easement and that the undersigned is authorized to execute this Agreement. V. Enforcement. In the event either party should bring an action to enforce the terms of this Agreement, each party shall be responsible for its own attorneys' fees and costs associated with such action. W. Notices. Any notice given under this Agreement shall be deemed given on the first business day following the date the sa:me is deposited in the United States Mail (registered or certified) postage prepaid, addressed as follows: � I If to the Park District: Superintendent � Three Rivers Park District c/c Legal Counsel 3000 Xenium Lane North Plymouth, MN 55441 If to City: City Manager c/c Legal Counsel City;of Richfield 6700 Portland Avenue >' Richfield, MN'S5423 March 18, 2014 Draft 440929v1 MDT RC160-4 Page 10 IN WITNESS WHEREOF, Park District and City have entered into this Agreement as of the date and year first above written. Three Rivers Park District, a public corporation and political subdivision of the State of Minnesota Dated: By: Its Chair - Board of Commissioners Dated: By: Its Superintendent And Secretary to the Board City of Richfield, a Minnesota municipal corporation Dated: By: Its Mayor Dated: By: Its City M;anager March 18, 2014 Draft 4ao929�i MDT xci6o-4 Page 11 i I III I 440929v1 MDT RC160-4 Md/"CI7 I8, 2014 Draft I Page 12 CITY OF RICHFIELD AND THREE RIVERS PARK DISTRICT INTERCITY REGIONAL TRAIL TRAILWAY COOPERATIVE AGREEMENT EXHIBITS Exhibit A: Richfield Parkway Segment Easement Page 14 Exhibit B: Intercity Regional Trail - Richfield Map Page 19 Exhibit C: Typical Trail Sections Page 20 Exhibit D: Main Segment Easement Page 22 I � March 18, 2014 Draft 440929v1 MDT RC160-4 Page 13 EXHIBIT A Public Trailway Easement and Agreement Intercity Regional Trail: Richfield Parkway Segment This Public Trailway Easement and Agreement (hereinafter "Trail Easement"), made this day of , 20_, by and between the City of Richfield, a Minnesota municipal corporation, (��Grantor"); and Three Rivers Park District, a political subdivision of the State of Minnesota, Hennepin County, Minnesota (°Grantee"). RECITALS WHEREAS, Grantor and Grantee entered into a Trailway Cooperative Agreement for Intercity Regional Trail (°Trail") dated as of _; 2014, (the °Trailway Cooperative Agreement"); and WHEREAS, pursuant to the Trailway Cooperative Agreement, Grantor agreed to convey to Grantee an easement as further described herein and Grantee agreed to accept Easement according to the terms and conditions contained herein; and WHEREAS, Grantor is the fee owner of certain real property in Hennepin County, Minnesota, legally described on the attached Exhibit A-1 (°Property"); and WHEREAS, Grantor has legal rights to certain real property in Hennepin County, Minnesota, legally described on attached Exhibit A-2. WHEREAS, said Easement provided by the Grantor does not convey ownership of lands within the easement area to the Grantee. NOW THEREFORE, in consideration of mutual covenants herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree to as follows: TERMS OF EASEMENT 1.) Grant of Easement. Grantor grants and conveys to the Grantee the Easement legally described and depicted on the attached Exhibit A-1 and A-2. ' 2.) Scope of Easement. The perpetual non-exclusive trailway Easement granted herein includes the right of the Grantee, its contractor, agents, and employees to locate, install, construct, reconstruct, operate, maintain, inspect, alter and repair � within the described easement area any of the following facilities and amenities: i public sidewalk or trail, trail signage, informational kiosks, benches, bike racks, ,I trail bridges/tunnels, and any other trail related structure. �',, The parties agree that Grantor may substitute a Permanent Irrevocable Permit for an easement in an area legally described and depicted on the attached Exhibit A-2 where Grantor currently does not own property rights sufficient to convey an easement. 3.) Trail Use and Purposes. This Easement and Permanent Irrevocable Permit is for public trailway purposes only. The Trail shall be open to the general public, and be used exclusively for outdoor recreation and commuting including but not March 18, 2014 Draft 440929v1 MDT RC160-4 Page 14 EXHIBIT A Public Trailway Easement and Agreement Intercity Regional Trail: Richfield Parkway Segment limited to walking, jogging, skating, biking, and uses allowed under State and Federal law including, but not limited to, other personal driven mobility devices (OPDMD's) and electric personal assistive devices. In addition, motor vehicles I used for maintenance, law enforcement or other public uses will be permitted within the Easement and Permanent Irrevocable Permit areas in emergency situations, when pertinent to the specific maintenance or patrol activity, when motor vehicles cannot legally operate on the street, and/or when an adjacent roadway does not exist. 4.) Warranty of Title. The Grantor warrants that it owns good and marketable title to the Easement Property and that the undersigned is authorized to execute this Easement. 5.) Environmental Matters. Grantor shall provide Grantee written documentation of any and all previously and/or currently present hazardous materials, pollutants, or other containments within the Easement and Permanent Irrevocable Permit Property known to the Grantor. Grantee shall not be responsible for any costs, expenses, damages, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon the release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement and Permanent Irrevocable Permit Property prior to the date of this instrument. 6.) Bindina Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. March 18, 2014 Draft 440929v1MDTRC160-4 Page 15 EXHIBIT A Public Trailway Easement and Agreement Intercity Regional Trail: Richfield Parkway Segment IN WITNESS WHEREOF, the said parties have caused this instrument to be executed on the date and year first written above. CITY OF RICHFIELD Its Mayor Its City Manager State of Minnesota ) ) S.S. County of Hennepin ) The foregoing instrument was acknowledge before me this day of , 2014, by and , the mayor and city manager, respectively of the City of Richfield, a Minnesota municipal corporation, Grantor. Notary Public ' Notary Stamp or Seal THREE RIVERS PARK DISTRICT Its Board Chair Its Superintendent State of Minnesota ) ) S.S. County of Hennepin ) The foregoing instrument was acknowledge before me this day of , 2014, by and , the Board Chair and Superintendent, respectively of the Three Rivers Park District, a political subdivision of the State of Minnesota, Hennepin County, Minnesota, Grantee. Notary Public Notary Stamp or Seal This instrument drafted by: Three Rivers Park District 3000 Xenium Lane North Plymouth, MN 55441 March 18, 2014 Draft 440929v1 MDT RC160-4 Page 16 EXHIBIT A-1 �, Public Trailway Easement Area ! Intercity Regional Trail: Richfield Parkway Segment '�, To be provided upon completion. March 18, 2014 Draft 440929v1 MDT RC160-4 Page 17 EXHIBIT A-2 Public Trailway Permanent Irrevocable Permanent Intercity Regional Trail: Richfield Parkway Segment EXHIBIT B Route Map Intercity Regional Trail � �. :". � �t.dY .... :� � �- E;h,NC:c ./' .... t>"t ...... ... . . . . .. . acic;rxi^ . � " �' � � ��. V-tk , , . ..... ... �. 'faft - � . � . . �� . raric . � . � �. �'_etar.k .. �:�,.J�ay _ � � �, b4€ti��iai . � .. fi�� . � Mirtnea{,ol:sf � . L i�a�i � �. � ;iC:t � � Intercity ,�.� � � � . .Regiona)Trail � . . � . . . � � � ��mt 5^efting. . . . .. ?Juf��snai:.�^i�a:Y � -. . . . �. � � Nine Mile Creek � - � � Regionai Trait � (AtCernative Route} '.� ��.� F ��y,�, �,...»,�_ -fr ��c.� � � �� *��.,�.... .. � �,� � �„» „ „m� .. b�;.�.,»��ffiffi.,M� � i.�.,:z._,, � ,,�,F _ � � - . ... �� .g . .. ,,,,,�na.. .. „�..�. .... .. � �.3 :4 ...... � . . . ,��:,. .... Nine Mile Creek , Regianal Trai3 H�,u��, I : � I! a o:ss o.s o.as 1 h1E�RTl� Miles . � . . � _ � . Intercity Regional Trail � Richfield Segment � �---Intercit Re ional Traii:Richfi¢Id-Main SQ ment :�'''r''""�''}�°�'rr.R�p"`ra��9'*M` y 9 �3 rs��,:nytae�ranmenc,Hx..�n:.�;•r2oe» �--�--Irttercity Regianal Traii:Richfield- Richfisld f'arkvfay SegmeM r��,:3:5[�sin 6�,v�v��+��ss,s'x,d+o,a.u�r;snty �� Intercityf�egionalTrail:R�chlielci- SepTemher13.2Q12AyreemenESegmeM�Conipieted} ��_; r�*�x- +� f �:�"�". .�' ,riPkir: .s.1>e:cr.r3c, r1�...a:r�i r,ef•t.� �^°-° �-�-��i�terdty Regional Trad:hlinneapolis and Biooming#on Segments �u�:YC.yr.�n.cana�i� �� x � a.�rse t,ccanvsir. casetuo�z;ri7-�u�ralc �--^�Nine A9ile�Greek Regional Trail °��^�^-«�Nine A-0ile Creok Regional Trail:Alternat�ve Route March I8, 2014 Draft 44o929�i MDT xci6o-4 Page 19 EXHIBIT C Typical Trail Section(s) Intercity Regional Trail ` NOTES: O 2'WIDTH AT MAX.2%SLOPE ON SHOULDER. �,� A 3:1 MAXIMUM SLOPE(H:V)OUTSIDE OF 2' � � °y SHOULDER. � � PREFERRED 3'CLEARANCE,2'MIN.FROM o � TREES OR 07HER OBSTRUCTION. O SEE PLP.N SHEETS FOR TRAIL STRIPING. 6 80ULEVARD VARIES W WIDTH,BUT SHOULD BE �I ;, A MIN.OF 2'. SIGN INSTALLATION NOT � � APPLICABLE IN ALL AREAS. 0 MAX.CROSS SLOPE 2%. o� �, (SEE CROSS SECTIONS FOR SLOPE DIRECfION). I - O MIN.3'CLEARANCE BEfWEEN EDGE OF TRAIL I � AND EDGE OF SIGN. MAWTAIN 10'VERTICAL CLEAR ' / ZONE ABOVE TRAIL TRIM TREE I BRANCHE3 ACCORDINGLY. � II � ' /" , j / � 0 � 10'-0" e - ;>,. A _._ �Yfl� 0� � �� 1 ROADWA b"TORSOIL,TYP. SEE PLAN SHEEfS AND SPECIFICATIONS FOR SEEDWG AND RESTORATION NOTES. 3"TYPE SPWEA240B BffUMINOUS PAVEMENT 6"CL.5 AGGREGATE BASE 17'SCARIFY,DRY,AND RECOMPACT SUBGRADE MATERIALAS DIRECTED BY OWNER. NOTES: 1. BITUMINOUS SHALL BE PLACED IN ONE LIFf. T I I I I I I=I I I I I I I I I=I I I 2. CLASS 5 AGGREGATE BASE SHALL CONFORM TO �� I�� I�� —��J ��= MnDOT5PEC3138. I I I I I I I-I I I I I I I I I=I I 3. SUBGRADE SHALL BE TEST ROLLED PRIOR TOAGGREGATE I I I I I-I I I I I I �=I I I—I I I BASE INSTALLATION AND CONFORM TO MnDOT SPEC 2111. I I I I I1=I I I I Il—�I I I I I 4. WHERE BOULEVARDdS 2'T0 3'(MIN.�,BOULEVARD SHALL BE CONSTRUCTED FROM IMPERVIOUS MATERIAL (I.G.,BITUMINOUS,CONCRETE,PAYERS,ETC). SPECIAL STRIPING LAYOUT MAY APPLY,(SEE PLAN SHEEfSJ. rR-t TYPICAL TRAIL SECTION 10'URBAN ivrs March 18, 2014 Draft aao9z9�i MDT xcl6o-a Page 20 EXHIBIT C Typical Trail Section(s) Intercity Regional Trail NOTES: O 2'WIQTH AT MAX.2%SLOPE ONSHOULDER. ��' s,�,.� B 3,1'MAXIMUM SLOPE,(H;V)OUTSIDE OF 2' � `~ SHOULDER. � PREFERRED 3'CLEARANCE,2'MW.FROM � I� TREES OR OTMER OBSTRUCTION. °��tr�� O SEE PLAN SHEETS FOR TRAIL STRIPING. � � �, � MAX.CROSS SLOPE 29'0. SEE CROSS SECTIONS FOR SLOPE DIRECTION. � z„ 0 MIN.3'CLEARANCEBEfWEEN EDGE OF TRAIL AND EDGE QF SIGN. �p U � / MAWTAIN 10'VERTICAL CLEAR ZONE ABOVE TRAIL.TRIM1 TREE ,� BRANCHES ACCORDINGLY. %�� / ,/ i: � p ��-0�� - ',; A �� X� t� i ;:; i;,� 6"TOPSOIL,TYP. SEE PIAN SHEEfS AND SPECIFICATIONS FOR SEEDING AND RESTORATION NOTES. 3"TYPESPWEA240B BITUMWOUS PAVEMENT 6"CL 5 AGGREGATE BASE 12"SCARIFY,DRY,AND RECOMPACT SUBGRADE MATERIAL A5 DIRECTED BY OWNER. NOTES: I I I=I I I T I I I I I I I I I I I I 1, BITUMINOUS SHALL BE PLACED IN ONE LIFf. I I I I'I I T I I I �I I I I I- 2, CLASS 5 AGGREGATE BASE SHALL CONFORM TO AAnDOT 1=I I I I I I—I I I I I I I I I—I I SPeC 313a. II IiI III III IIf_III III I I I—I11=I11=I1 l=l l l=l l l 3. SUBGRADE.SHALL BE TESTROLLED PRIOR TO AGGREGATE - - - - BASE INSTALLATION AND CONFORM TO MnDOT SPEC 2111. TR-2 TYPICAL TRAIL SECTION l0'OFF-ROAD NTS March I8, 20Y4 Draft 440929v1 MDT RC160-4 Page 21 EXHIBIT D Main Segment Easement Agreement Intercity Regional Trail This Public Trailway Easement and Agreement (hereinafter "Trail Easement"), made this day of , 20_, by and between the City of Richfield, a Minnesota municipal corporation, (��Grantor"); and Three Rivers Park District, a political subdivision of the State of Minnesota, Hennepin County, Minnesota , ("Grantee"). RECITALS WHEREAS, Grantor and Grantee entered into a Trailway Cooperative Agreement for Intercity Regional Trail (°Trail") dated as of _, 2014, (the "Trailway Cooperative Agreement"); and WHEREAS, pursuant to the Trailway Cooperative Agreement, Grantor agreed to convey to Grantee an easement as further described herein and Grantee agreed to accept Easement according to the terms and conditions contained herein; and WHEREAS, Grantor is the fee owner of certain real property in Hennepin County, Minnesota, legally described on the attached Exhibit D-1 ("Property"); and WHEREAS, Grantor has legal rights to certain property in Hennepin County, Minnesota, legally described on the attached Exhibits D-2 and D-3. WHEREAS, said Easement provided by the Grantor does not convey ownership of lands within the easement area to the Grantee. NOW THEREFORE, in consideration of mutual covenants herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree to as follows: TERMS OF EASEMENT 1.) Grant of Easement. Grantor grants and conveys to the Grantee the Easement legally described and depicted on the attached Exhibits D-1, D-2, and D-3. 2.) Scope of Easement. The perpetual non-exclusive trailway Easement granted herein includes the right of the Grantee, its contractor, agents, and employees to locate, install, construct, reconstruct, operate, maintain, inspect, alter and repair within the described easement area any of the following facilities and amenities: public sidewalk or trail, trail signage, informational kiosks, benches, bike racks, trail bridges/tunnels, and any other trail related structure. The parties agree that Grantor may substitute a Permanent Irrevocable Permit , for an easement in an area legally described and depicted on the attached ' Exhibit D-2 where Grantor currently does not own property rights sufficient to convey an easement. The parties also agree that the Grantor may substitute a lease for an easement in an area legally described and depicted on the attached Exhibit D-3 where Grantor currently does not own property rights sufficient to convey an easement. 3.) Trail Use and Purposes. This Easement and Permanent Irrevocable Permit is for public trailway purposes only. The Trail shall be open to the general public, and March I8, 2014 Draft a4o929�iMDTxci6o-a Page 22 EXHIBIT D Main Segment Easement Agreement Intercity Regional Trail be used exclusively for outdoor recreation and commuting including but not limited to walking, jogging, skating, biking, and uses allowed under State and Federal law including, but not limited to, other personal driven mobility devices (OPDMD's) and electric personal assistive devices. In addition, motor vehicles used for maintenance, law enforcement or other public uses will be permitted within the Easement and Permanent Irrevocable Permit areas in emergency situations, when pertinent to the specific maintenance or patrol activity, v�hen motor vehicles cannot legally operate on the street, and/or when an adjacent roadway does not exist. 4.) Warrant rLof Title. The Grantor warrants that it owns good and marketable title to the Easement Property and that the undersigned is authorized to execute this Easement. 5.) Environmental Matters. Grantor shall provide Grantee written documentation of any and all previously and/or currently present hazardous materials, pollutants, or other containments within the Easement and Permanent Irrevocable Permit Property known to the Grantor. Grantee shall not be responsible for any costs, expenses, damages, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon the release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement and Permanent Irrevocable Permit Property prior to the date of this instrument. 6.) Bindinq Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. March 18, 2014 Draft 44o929�i MDTxci6o-a Page 23 EXHIBIT D Main Segment Easement Agreement Intercity Regional Trail IN WITNESS WHEREOF, the said parties have caused this instrument to be executed on the date and year first written above. CITY OF RICHFIELD Its Mayor Its City Manager State of Minnesota ) ) S.S. County of Hennepin ) • The foregoing instrument was acknowledge before me this day of , 2014, by and , the mayor and city manager, respectively of the City of Richfield, a Minnesota municipal corporation, Grantor. Notary Public Notary Stamp or Seal THREE RIVERS PARK DISTRICT Its Board Chair Its Superintendent State of Minnesota ) ) S.S. County of Hennepin ) The foregoing instrument was acknowledge before me this day of , 2014, by and , the Board Chair and Superintendent, respectively of the Three Rivers Park District, a political subdivision of the State of Minnesota, Hennepin County, Minnesota, Grantee. Notary Public Notary Stamp or Seal This instrument drafted by: Three Rivers Park District 3000 Xenium Lane North Plymouth, MN 55441 March 18, 2014 Draft 440929v1 MDTRC160-4 Pdge 24 EXHIBIT D-2 Main Segment Permanent Irrevocable Permit Intercity Regional Trail Easement documents to be completed separately, including legal description and graphic, that can be recorded with the County. �I March 18, 2014 Draft a4o9z9�i MDTxci6o-a Page 25 EXHIBIT D-2 Main Segment Permanent Irrevocable Permit Intercity Regional Trail March 18, 2014 Draft 440929v1 MDT RC160-4 Page 26 I EXHIBIT D-3 Main Segment Taft Park Sublease Intercity Regional Trail To be inserted upon Richfieid's notarization of the document 'II ',� I I March 18, 2014 Draft aao929�1 MDT xci6o-a Page 27 AGErrDasECTiorr: Consent Calendar AGENDA ITEM# 3 s REPOxT# 6 g STAFF REPORT � � '' CITY COUNCIL MEETING MARCH 25, 2014 REPORT PREPARED BY: ELIZABETH FINNEGAN, CIVII,ENGINEER NanrE TiTZ,c DEPARTMENT DIRECTOR REVIEW: � ) ( L-- SIGNATURE OTHER DEPARTMENT REVIEW: � S aTUnE REVIEWED BY CITY MANAGER: �� / f ITEM FOR COUNCIL CONSIDERATION: Consideration of award of contract for the 2014 Concrete Sidewalk, Curb and Gutter Repair. L RECOMMENDED ACTION: By Motion: 1. Accept the bid minutes/tabulation and award a contract for 2014 Sidewalk, Curb and Gutter Concrete Repair to New Look Contracting, Inc. in the sum of $900,827.50. 2. Authorize the Public Works Director to approve additional contract work provided it does not exceed $50,000. II. EXECUTIVE SUMMARY Each year the City awards a contract to replace: • Cracked and heaved sidewalk • Curb and gutter, and • Other concrete as necessary at various locations throughout the City. With the implementation of the City-wide Mill and Overlay Program starting in 2015, the concrete repairs will be concentrated in the following years' mill and overlay 03252014 Concrete area. This will ensure the concrete repairs are completed the year before the area is scheduled for a mill and overlay. Bids for the concrete repair project were opened on March 5, 2014. Ti-Zack Concrete, Inc. was the lowest bidder but due to a mistake in the bid their bid has been rescinded. City staff recommends the award of contract to New Look Contracting, Inc. the second lowest responsible bidder (bid tab attached). III. BASIS OF RECOMMENDATION A. BACKGROUND • As part of the City's street maintenance program, each year the City awards a contract to replace cracked and heaved curb and gutter and other concrete work. • To ensure the approved Accelerated Mill and Overlay Program is on track to begin in 2015, the concrete repairs will be concentrated in the following years' mill and overlay area. • Bids for the concrete repair project were opened on March 5, 2014. Ti- Zack Concrete, Inc. was the lowest bidder but due to a mistake in the bid their bid has been rescinded. City staff recommends the award of contract to New Look Contracting, Inc. the second lowest responsible bidder (bid tab attached). B. POLICY • As part of the City's street maintenance program, each year the City contracts to replace cracked and heaved curb and gutter and other concrete work. G C�uTICAL TIlVi�G IssuEs • Concrete repair work is scheduled to begin June 16, 2014 and be completed by September 30, 2014. D. FlrraNClaL • Four bids were received for the concrete repairs, one rescinded. The second lowest bid was $900,827.50. • The Engineer's Opinion of cost for concrete repairs was $1,039,890.00, so the second lowest bid is well within the expected estimates. • The Project will be funded using franchise fee funds. E. LEGaL • All contracts over $100,000 require sealed bids to be solicited by public notice. F. ENVIRONMENTAL CONSIDERATIONS , • N/A IV. ALTERNATIVE RECOMMENDATION(S� • Gouncil may choose to reject the bid and direct staff to obtain new bids but ' the delay could result in higher bids and less competition. ;, • Council may choose to not do the work. ' V. ATTACHMENTS I • Bid minutes/tabulation. ', • Contract I � �'II � VL PRINCIPAL PARTIES EXPECTED AT MEETING • None CITY OF RICHFIELD, MINNESOTA Bid Opening March 5, 2014 2:00 p.m. 2014 Concrete Sidewalk, Curb and Gutter Bid No. 14-02 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting ' was to receive, open and read aloud bids for 2014 Concrete Sidewalk, Curb and Gutter ', Repair, as advertised in the official newspaper on February 20, 2014. '�I Present: Nancy Gibbs, City Clerk Derick Anderson, Civil Engineer Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bidder's Name Bond Non- Intent to Total Base Bid Collusion Comply Standard Sidewalk, Inc. Provided Provided Provided $ 1,268,112.50 Ti-Zack Concrete, Inc. Provided Provided Provided $ 721,480.00 New Look Contracting, Inc. Provided Provided Provided $ 900,827.50 Concrete Idea, Inc. Provided Provided Provided $ 1,382,800.00 The City Clerk announced that the bids would be tabulated and considered at the March 25, 2014 City Council Meeting. Nancy Gibbs City Clerk CITY OF RICHFIELD HENNEPIN COUNTY, MINNESOTA CONTRACT FOR MUNICIPAL CONSTRUCTION City Project No. 10612 Contract No. 2798 Bid No. 14-02 Class of Work: 2014 Concrete Sidewalk, Curb and Gutter Repair for the City or Richfield THIS AGREEMENT made on the 25th'h day of March 2014, between the City of Richfield, Minnesota, acting by and through its Mayor and City Manager, herein called the "City," and New Look Contracting, Inc. herein called the "Contractor," witnesseth; that the Contractor, in consideration of the payment of the contract price therefor, amounting substantially to Nine Hundred Thousand, Eight Hundred Twenty-Seven Dollars and Fifty Cents ($900,827.50), agrees to furnish all materials (except such as are specified to be furnished by the City, if any), all necessary tools and equipment, and to do and perform all the necessary work and labor for the full completion of city projects as follows: Removal, replacement and appurtenant work for approximately: 10,750 LF of concrete curb and gutter 5,000 SF of 4" concrete sidewalk 2,000 SF of 6" concrete sidewalk/pavement 240 SF of Truncated ADA Ped Ramp 650 EA Adjust Frame and Ring Casting 250 EC Casting Assembly 130 LF Reconstruct Drainage Structure as shown in the approved plans, for the price and compensation set forth and specified in the proposal signed by the Contractor, which is hereto attached and hereby made a part of this Agreement, all in accordance with the plans, specifications and special provisions therefor on file in the office of the Public Works Department, City of Richfield, and hereby made a part of this Agreement. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Contractor agrees that the work shall be done and performed in the best and most workmanlike manner; that all materials and labor shall be in strict conformity in every respect with the plans, specifications and special provisions for the improvement, shall be subject to inspection and approval of the City of a duly authorized engineer of the City, and in case any material or labor supplied shall be rejected by the City or engineer as defective or unsuitable, then such rejected material shall be removed and replaced with approved material and the rejected labor shall be done anew to the satisfaction and approval of the City or engineer and at the cost and expense of the Contractor. The contractor SHALL NOTIFY THE Engineer in writing of his intentions to commence work at least five (5) days prior to his moving onto the site according to the specifications and will have all work done and the improvement fully completed to the satisfaction and approval of the City Council of the City of Richfield, Minnesota, on or before September 30, 2014, and meet specific deadlines as mentioned in the specification book. Time is the essence of this Agreement for prompt completion and, if the Contractor shall fail to complete the work within the time herein specified, the City shall have the right to deduct from the unpaid part of the contract price fixed, agreed, and liquidated damages (it being impossible to determine the actual damages occasioned by the delay) for each calendar day of delay, until the work is completed. 1 CITY OF RICHFIELD HENNEPIN COUNTY, MINNESOTA CONTRACT FOR MUNICIPAL CONSTRUCTION City Project No. 10612 Contract No. 2798 Bid No. 14-02 Class of Work: 2014 Concrete Sidewalk, Curb and Gutter Repair for the City or Richfield It is agreed, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which will delay the completion of specifications may extend the date hereinbefore specified for completion. In such case the Contractor shall become liable for said liquidated damages only for failure to perform within the time so extended. It is agreed also that delays caused by the elements or by strikes or other combined action of workmen employed in the construction or in fhe transportation of materials, but in no part caused or resulting from default or collusion on the part of the Contractor, shall be excused to the extent which the City may find and determine such conditions to have delayed completion within the time limit. The judgment of the City in fixing such amount shall be final and conclusive upon the parties hereto. It is distinctly understood and agreed that no claims for extra work done or materials furnished by , the Contractor will be allowed by the City except as provided herein, nor shall the Contractor do ' any work or furnish any materials not covered by the plans, specifications, special provisions and '�, this Agreement unless such work is first ordered in writing as provided in the specifications. I� � Any such work or materials which may be done or furnished by the contractor without such written �I order first being given shall be at his own risk, cost and expense and he hereby agrees that without such written order he will make no claim for compensation for work or materials so done or furnished. It is further agreed, anything to the contrary notwithstanding, that the City of Richfield, City Council and its agents or employees shall not be personally liable or responsible in any manner to the Contractor, Subcontractors, materialmen, laborers or to any person or persons whomsoever for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance and completion of the work and improvement provided herein. Dated at Richfield, Minnesota, on the 25th day of March, 2014. Signatures for: New Look Contracting, Inc. (Contractor) By its Signatures for: CITY OF RICHFIELD, MINNESOTA (City) By Its City Manager, Steven L. Devich By Its Mayor, Debbie Goettel 2 AGENDA SECTION: PUB. HEARING AGENDA ITEM# 5 REPORT# 70 STAFF REPORT � � � f' CITY COUNCIL MEETING Maucx 25, 2014 BETSY OSBORN, SUPPORT SERVICES REPORT PREPARED BY: MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � SIGNATURE OTHER D�PARTMENT REVIEW: � N/A SIGNA RB REVIEWED BY CITY MANAGER: ITEM FOR COLJNCIL CONSIDERATION: �, Public hearing for the consideration of the issuance of new on-sale intoxicating and Sunday , liquor licenses, with the optional 2 a.m. closing for EI Tejaban Mexican Restaurant, LLC, d/b/a EI Te'aban Mexican Grill, 6519 Nicollet Avenue South. I. RECOMMENDED ACTION: By Motion: Approve the issuance of new on-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m. closing for EI Tejaban Mexican Restaurant, LLC, d/b/a EI Tejaban Mexican Grill, 6519 Nicollet Avenue South. II. EXECUTIVE SUMMARY On November 13, 2013, the City received the application for new on-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m. closing for EI Tejaban Mexican Restaurant, LLC, d/b/a EI Tejaban Mexican Grill. EI Tejaban Mexican Grill is owned under the corporation EI Tejaban Mexican Restaurant, LLC. The original EI Tejaban was located at 2 West 66t" Street. The owner Miguel Angel Hernandez will also be acting as on-site manager. All required information and documents have been provided. All licensing fees have been received. 032514 EI Tejaban Mexican Grillxxx III. BASIS OF RECOMMENDATION A. BACKGROUND On November 13, 2013, the City received the application for new on-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m. closing for EI Tejaban Mexican Restaurant, LLC, d/b/a EI Tejaban Mexican Grill. The Public Safety background investigation has been completed and reveals the following: EI Tejaban Mexican Grill is owned under the corporation EI Tejaban Mexican Restaurant, LLC. The original EI Tejaban was located at 2 West 66t" Street. The owner Miguel Angel Hernandez will also be acting as on-site manager. The application for the on-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m. closing will be issued in the name of EI Tejaban Mexican Restaurant, LLC. The applicant has satisfied the following requirements for issuance of a license: . The required license fees have been paid. • Real estate taxes are not delinquent. • Proof of commercial and liquor liability insurance has been received showing Farmers Insurance Exchange as affording the coverage. As a result of this being a new request for an on-sale intoxicating and Sunday liquor I licenses, there is no need for an accountant's s#atement regarding the food/alcohol I ratio. ''� The Public Safety background investigation has been completed. The results of the ' investigation are summarized in an attachment to this report. The Public Safety Director has reviewed the background investigation report, and none of the information in the report would cause the Public Safety Director to recommend denial of the license. On-sale intoxicating and Sunday liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of on-sale intoxicating and Sunday liquor licenses. The Notice of Public Hearing was published in the Richfield Sun Current on March 06, 2014. $. POLICY . Richfield City Code Section 1202 requires owners of on-sale intoxicating and Sunday liquor license establishments to comply with all of the provisions of both City Code and State Statutes. C. CRITICAL TIMING ISSUES . N/A D. FnvaNClaL . The required background investigation and licensing fees have been received. E. LEGAL . The requirements of Resolution 9511 must be met, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. F. ENVIRONMENTAL CONSIDERATIONS i i . N/A ' IV. ALTERNATIVE RECONIMENDATION(S� . The Council could decide to deny the requested licenses, which would mean the current applicants would not be able to serve on-sale intoxicating and Sunday liquor. . Schedule the hearing for another date. However, this may delay the licensing process. V. ATTACHMENTS . Summary of background investigation report. VI. PRINCIPAL PARTIES EXPECTED AT MEETING . Rosa Isela Zambrano Medina — CFO, Association Member, EI Tejaban Mexican Restaurant, LLC. . Miguel Angel Hernandez-Cruz — Manager, Association Member, EI Tejaban Mexican Restaurant, LLC. SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR EL TEJABAN MEXICAN RESTAURANT, LLC, d/b/a EL TEJABAN MEXICAN GRILL Officers: Rosa Isela Zambrano Medina, CFO/Association Member Miguel Angel Hernandez-Cruz, Manager/Association Member Criminal Histories: , i Criminal history checks were conducted on the applicants. In 2011, Miguel Angel ' Hernandez-Cruz was charged with a misdemeanor for disorderly conduct. Rosa Isela Zambrano is clear of any criminal records/convictions. Premises The property is owned by Richfield Shoppes, LLC. Verification of this purchase has been provided by Hennepin County tax records. Record of Service Calls: Being at a new location, there are no records of service calls. Violations: Being at a new location, there are no violations for sale of alcohol to underage youth. Routine Information: On-sale intoxicating and Sunday liquor licenses, with the optional 2 a.m., require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distant requirements to notify neighbors of the issuance of renewal of on-sale intoxicating and Sunday liquor licenses. The Notice of Public Hearing was published in the Richfield Sun Current on March 06, 2014. AGENDA SECTION: PUB. HEARING AGENDA ITEM# 6 REPORT# 71 STAFF REPORT er � �' CITY COUNCIL MEETING MaRCx 25, 2014 REPORT PREPARED BY: BETSY OSBORN, SUPPORT SERVICES ; MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � S/G ATURL• OTHER DEPARTMENT REVIEW: � N/A S/G URE REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Public hearing for the consideration of the issuance of a new on-sale intoxicating and Sunday liquor licenses for Lyn 65, LLC, d/b/a Lyn 65 Kitchen & Bar, 6409 Lyndale Avenue South. I. RECOMMENDED ACTION: By Motion: Approve the issuance of new on-sale intoxicating and Sunday liquor licenses for Lyn 65, LLC, d/b/a Lyn 65 Kitchen & Bar, 6409 L ndale Avenue South. II. EXECUTIVE SUMMARY On December 20, 2013, the City received the application for new on-sale intoxicating and Sunday liquor licenses for Lyn 65, LLC, d/b/a Lyn 65 Kitchen & Bar. Lyn 65 Kitchen & Bar is owned under the corporation Lyn 65, LLC. The corporate officers are Bruce Hinks, Ken Clark and Benjamin Rients. Benjamin Rients will act as the on-site manager. All required information and documents have been provided. All licensing fees have been received. 032514 Lyn 65 Kitchen&Bar III. BASIS OF RECOMMENDATION A. BACKGROUND On December 20, 2013, The City received the application and other required documents for on-sale intoxicating and Sunday liquor licenses for Lyn 65, LLC, d/b/a Lyn 65 Kitchen & Bar. The Public Safety background investigation has been completed and reveals the following: Lyn 65 Kitchen & Bar is owned under the corporation Lyn 65, LLC. The corporate officers are Bruce Hinks, Ken Clark and Benjamin Rients. Benjamin Rients will act as the on-site manager. The application for the on-sale intoxicating and Sunday liquor licenses will be issued in the name of Lyn 65, LLC. The applicant has satisfied the following requirements for issuance of a license: • The required license fees have been paid. • Real estate taxes are not delinquent. • Proof of commercial and liquor liability insurance has been received showing Hanover Insurance Companies as affording the coverage. As a result of this being a new request for an on-sale intoxicating and Sunday liquor license, there is no need for an accountant's statement regarding the food/alcohol ratio. The Public Safety background investigation has been completed. The results of the investigation are summarized in an attachment to this report. The Public Safety , Director has reviewed the background investigation report, and none of the information in the report would cause the Public Safety Director to recommend denial of the license. On-sale intoxicating and Sunday liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of on-sale intoxicating arid Sunday liquor licenses. The Notice of Pubic Hearing was published in the Richfield Sun Current on March 06, 2014. B. POLICY . Richfield City Code Section 1202 requires owners of on-sale intoxicating and Sunday liquor license establishments to comply with all of the provisions of both City Code and State Statutes. C. CRITICAL�I'IMING ISSUES . N/A D. FINANCIAL . The required background investigation and licensing fees have been received. E. LEGAL . The requirements of Resolution 9511 must be met, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. F. ENVIRONMENTAL CONSIDERATIONS . N/A IV. ALTERNATIVE RECOMMENDATION(S� . The Council could decide to deny the requested licenses, which would mean the current applicants would not be able to serve on-sale intoxicating and Sunday liquor. . Schedule the hearing for another date. However, this may delay the licensing process. V. ATTACHMENTS . Summary of background investigation report. Vj. PRINCIPAL PARTIES EXPECTED AT MEETING . Bruce Hinks — Owner, Lyn 65 Kitchen & Bar . Ken Clark— Owner, Lyn 65 Kitchen & Bar . Ben Rients — Owner/Manager, Lyn 65 Kitchen & Bar SUMMARY OF BACKGROUND INVESTIGATION FOR LYN 65, LLC, d/b/a LYN 65 KITCHEN & BAR Officers: Bruce Hinks, President Ken Clark, Vice-President Ben Rients, Secretary Criminal Histories: Criminal history checks were conducted on the applicants. In 2005, Ben Rients was charged with a misdemeanor for DWI. Bruce Hinks and Ken Clark are clear of any criminal records/convictions. Premises: The property is owned by the applicants with a mortgage for the property. The mortgage company on record is Stancorp Mortgage Investors. Record of Service Calls Being a new business, there are no records of service calls. Violations: Being a new business, there are no violations for sale of alcohol to underage youth. Routine Information: On-sale intoxicating and Sunday liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distant requirements to notify neighbors of the issuance of renewal of on-sale intoxicating and Sunday liquor licenses. The Notice of Public Hearing was published.in the Richfield Sun Current on March 06, 2014. AGENDA SECTION: OTHER BUS. AGENDA ITEM# 7 REPORT# 72 STAFF REPORT � tl ' �'� CITY COUNCIL MEETING MARCH 25, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ', ENGINEER Na,vrL,Tirr,c � DEPARTMENT DIRECTOR REVIEW: � •� � r . .$�IGNATI/RE OTHER DEPARTMENT REVIEW: N/A°`�� ❑ �J t' L� � � SlGNA�1,�9tC - � ' �'� �y:: ,:--,..'+.` "_�� :' REVIEWED BY CITY MANAGER: � ` � " � � ` %� ` �� , � �' � P S 3�" �,y� �� '� � �i ` ' IT�M FOR COUNCIL CONSIDERATION: Consideration of plan approval for the Penn Avenue and Nicollet Avenue restripe projects including the conversion of both streets from 4-to-3 lanes generally between 67t" Street and 75t" Street as recommended by the Transportation Commission. I. RECOMMENDED ACTION: By Motion: Approve the attached Striping Plans converting Penn Avenue (from 67t" Street to 75t" Street) and Nicollet Avenue (from 67tn Street to 76t" Street) to 3 lanes as recommended by the Transportation Commission. II. FXECUTIVE SUMMARY Hennepin County will be performing a pavement mill & overlay operation on Penn Avenue and Nicollet Avenue in 2014. As part of the project, County staff allowed the City to propose revisions to the striping configuration that will be completed after the overlay. A three-lane configuration with shoulders for both roadways best met the goals of the community and the standards imposed by the County. The proposed cross section is for an 11-foot travel lane in each direction, an 11-foot center left turn lane, and 7.5-foot shoulders on each side of the roadway. Narrowing the lanes to 11-feet instead of the current 12-feet will serve as a traffic calming 03252014Restripe measure as well as allow for the additional shoulder width. The County has stated that they would maintain the Sunday only parking within this shoulder area. Currently there is Sunday Only Parking allowed on both roads using the outside travel lane which is a safety concern. III. BASIS OF RECOMMENDATION A. BACKGROIJND • Hennepin County will be perForming a mill & overlay operation on Penn Avenue and Nicollet Avenue in 2014. Both roads are � categorized as a Minor Arterial with existing traffic volumes averaging less than 12,500 vehicles per day. Proposed Striping Layout • County and City staff discussed the possibility of striping the roads in a three-lane configuration. As part of the ori.ginally proposed three- lane configuration, the County would require that there be No Parking allowed any time. Currently parking is allowed in outside travel lanes on Sunday only. Public Involvement • City and County staff held an Open House on February 19, 2014 for public viewing and discussion of the original proposed striping plan. Although attendance was relatively light, the reaction was generally positive but some concerns were raised. A summary of the written comments received is attached. The biggest concerns regarding the plans were: • Loss of Sunday parking. Specifically on Nicollet Avenue between 71St St. and 72nd St. where it is utilized by church goers. • Unease regarding fewer traffic gaps during peak volumes � making it difficult to exit a driveway. Revised Striping Layout • After public feedback, the City proposed several alternative layouts that would allow some on-street parking in areas that are currently used on Sundays. The County recommended the attached layout as a possible solution to the parking issue. Transportation Commission • The Transportation Commission studied and recommended the three lane section option for arterial streets in Richfield in 2009. In 2010 the Commission recommended that the City Council move forward with the implementation of the Portland Avenue Pilot Project which converted the road from 4-to-3 lanes and examined its effectiveness after a one year period. Results of that study were used by the Commission in their recommendation to move forward with the conversion of Penn Avenue and Nicollet Avenue to 3-lane sections. B. POLICY • The 2009 Arterial Study identifies Penn Avenue and Nicollet Avenue for reconstruction as three-lane roadways. G CRITICAL TIMING ISSUES • Hennepin County is hoping to complete plans for their mill and overlay projects by the end of March 2014. D. FINANCIAL • The cost of the striping will be absorbed by Hennepin County as part of the mill and overlay operation. • If the City Council determines that either roadway should be converted back to a four-lane section in the future, the cost of restriping would be the responsibility of the City. E. LEGAL • The City Attorney will be in attendance to answer any questions. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATNE RECONIMENDATION(S� • Council may choose to reject striping changes and ask the County to stripe the roads as they are today. V. 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F-.i '-.^Iti"��''C...s'.'r��i� �, i,-. ..... . .. . . . . .. _ .-=� -�� ll a��'`�G�� Public Works Department www.cityofrichfield.org/publicworks ', Date: February 24, 2014 �' 4 to 3 Lane Conversions—Penn Avenue and Nicollet Avenue Comments Received at February 19, 2014 Open House 21 people attended the Open House on February 19th. 10 comments were received from the attendees. Below are the actual comments received: Resident Comment Anonymous This is an improvement, but Richfield can do much better. The continuous left design has failed to control speed on Portland. For particularly bold drivers, it allows them to illegally pass slower drivers. Consider a design like S. Mpls' Lyndale, which has made trafFic slower and safer. Harlen Skjefte Yes, re-surface and re-stripe. Reduce speeds, Put in electric signs to monitor speeds. Anonymous Reducing the lanes on Penn Ave will create traffic issues for cars trying to access Penn from the side streets. It will also create issues for cars on Penn, as every car making a right turn will cause a slow up. You might get away with reducing the lane on Nicollet Ave, but not from 66tn all the way to 494. That will definitely create access issues, especially south of 76t" Street. The limited access to Menards creates extra traffic pressure on Nicollet due to the only way to go west from Menards is to exit on south frontage and come back to Nicollet Ave. Anonymous All for(in favor) of the 3 lane roads. 66t" Street Project needs to be moved up to 2014!!! Also, Richfield needs to be in control of the county highways (Nicollet, 66t", etc.) The City would do a betterjob of maintaining them. Anonymous Why isn't the shoulder a bike lane? Deb Skinner How are deliveries made to your home? (cabs, pizza delivery, furniture 612-869-1030 deliver, etc.) Anonymous I live at 70t" and Newton Ave S. I am strongly opposed to the proposed 4 into 3 lane for Penn Ave. I believe the change would force north-south traffic more onto nearby north-south residential streets. Please leave the Penn Ave roadway as it is now, and at 35 MPH speed limit. Anonymous You should incorporate curb indentations for Sunday parking every other block on Nicollet or put in a few cross walks for pedestrians. Will the library allow parking for sledding, park use, or church parking from across the street. Anonymous I think that during rush hour there will be too much traffic for just one lane in each direction. Anonymous Portland Ave 3-lane seems to be working fairly well. I can see Penn Ave. as op ssibly working. But I don't see this configuration working for Nicollet Ave. ' -Sunday Parking would be an issue ', -High-school and rush-hour traffic on 73rd St. trying to enter or cross Nicollet is , difficult already. Worse when 4 lanes are reduced to 2 running lanes- no II breaks. -Residents trying to exit driveways (or turn left into them)will be frustrated by non-stop traffic. -67th St. is already a busy area with commercial area traffic, AHA pick- ups/drop-offs/students coming and going, church traffic. AHA is talking about selling their corner to more retail on 66t"and 66t" and Nicollet. -left turn signals would benefit SB Nic-EB 77t"and NB Nic-WB 7ptn -Beneficial to have 4 lanes so that when the potholes are bad (which is common), you have room to swerve around them or change lanes to avoid them. -Please don't pay too much attention to numbers and what other communities are doing. Take personal experience and evidence from these particular locations. AGENDA SECTION: OTHER BUS. AGENDA ITEM# g REPORT# 73 STAFF REPORT �► r f' CITY COUNCIL MEETING MARCH 25, 2014 REPORT PREPARED BY: CHERYL KRUMHOLZ, EXEC. COORDINATOR NAME,T/TLE DEPARTMENT DIRECTOR REVIEW: � N/A SIGNATURE OTHER DEPARTMENT REVIEW: � N/A SIGN TU � REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of an appointment to fill a youth term on a City advisory commission. I. RECOMMENDED ACTION: By Motion: Approve the appointment to fill a youth term on a City advisory commission. II. EXECUTIVE SUMMARY The Advisory Board of Health, Human Rights Commission and Friendship City Commission have youth members. Terms are effective upon appointment through August 31, 2014. However, the City Council may decide to extend the term to August 31, 2015. The Human Rights Commission currently does not have any youth member vacancies. There is one youth member opening on the Friendship City Commission and one on the Advisory Board of Health. An applicant was interviewed at a Special City Council Meeting on March 25, 2014. III. BASIS OF RECOMMENDATION 1112Commsisionxxx A. BACKGROUND . N/A. � B. POLICY • The City advisory commissions were established by City ordinance or resolution. . • An interview was conducted at a Special City Council Meeting on March 25, 2014. C. CRITICAL TIMING ISSUES • Terms are effective upon appointment through August 31, 2014. • The City Council may decide to extend the term to August 31, 2015. D. FnvaNClaL • N/A E. LEGAL • The Special City Council Meeting was posted in accordance with the open meeting law requirements. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S� • The City Council could defer the appointment to a future City Council Meeting. V. ATTACHMENTS • Vacancy list. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. 03/19/1403/19/14 COMMISSION VACANCIES YOUTH APPOINTMENTS I FRIENDSHIP CITY COMMISSION — 1 vacancy August 31, 2014 ADVISORY BOARD OF HEALTH - 1 vacancy August 31, 2014 The City Council may decide to extend these terms to 2015. There are no youth term vacancies on the Human Rights Commission. COMMISSION MEETING DAY/TIME • Advisory Board of Health - meets third Monday, January through June, September and October at 6 p.m. • Friendship City Commission - meets third Thursday of each month at 7 p.m. • Human Rights Commission - meets first Tuesday of each month at 6:30 p.m. 9/14/09