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021114CompleteAgenda
CITY OF RICHFIELD, MINNESOTA TUESDAY, FEBRUARY 11, 2014 RICHFIELD MUNICIPAL CENTER 6700 PORTLAND AVENUE ******************************************************************************************************* SPECIAL CITY COUNCIL MEETING HEREDIA ROOM 6:00 P.M. AGENDA Call to order Roll call 1. Interview of person interested on serving on City's advisory commissions (Council Memo No. 17) Notes: Adjournment ******************************************************************************************************* SPECIAL-CITY COUNCIL WORKSESSION HEREDIA ROOM 6:15 P.M. AGENDA Call to order Roll call (Worksession discussion times are approximate) 6:15 - 6:25 p.m. 1. Discussion regarding community branding (Council Memo No. 18) Notes: 6:25 - 6:55 p.m. 2. Discussion regarding Portland Avenue reconstruction (Council Memo No. 15) Notes: Adjournment *** ***************************************************************************************************** REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for , others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of the minutes of the (1) Special City Council Worksession of January 28, 2014; (2) Regular City Council Meeting of January 28, 2014; (3) Special City Council Worksession of January 29, 201-4; and (4) Special City Council Worksession of January 31, 2014 PRESENTATIONS 1. Presentation of the Officer of the Year 2013 Award to Richfield Police Officer Sean Majewski 2. Recognition of Jim Kunz who is retiring from the Police Reserves after 50 years of service 3. Swearing-in of Richfield Police Officers Andrew Leyrer, Alex Blaine and Mathew Swanson COUNCIL DISCUSSION 4. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 5. Council approval of the agenda CONSENT CALENDAR 6. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of the approval of setting a public hearing to be held on March 11, 2014, for the consideration of new on-sale wine and 3.2 percent mat liquor licenses for Tejaban Mexica Grill, LLC, D/B/A Fire Up Bar-B-Que, 2 West 66 Street S.R. No. 35 B. Consideration of the approval of the first reading of an ordinance amending Subsection 210.01 related to City Council salaries and schedule the second reading for February 25, 2014 S.R. No. 36 C. Consideration of the approval of a resolution of support for the final alignment of the Intercity Regional Trail as recommended by the Transportation Commission S.R. No. 37 D. Consideration of the approval of the purchase orders to Nelson Auto Center in the amount of$106,387.28 for four new Ford Interceptor SUV's S.R. No. 38 E. Consideration of the approval of the modifications to the Transportation Commission's bylaws to modify the date the commission meets S.R. No. 39 F. Consideration of the approval of a resolution declaring Veterans Memorial Park as the future site of a Community Band Shell S.R. No. 40 G. Consideration of the approval of the acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with the grant agreements and terms prescribed by the donors S.R. No. 41 Notes: 7. Consideration of item(s), if any, removed from Consent Calendar Notes: PUBLIC HEARING 8. Public hearing and consideration of a resolution granting final approval of a preliminary and final plat for 6700, 6710, 6734, 6754, and 6758 Portland Avenue (Richfield Municipal Center and Heredia Park) Staff Report No. 42 Notes: RESOLUTION 9. Consideration of a resolution granting an amendment to the approved planned uit development, final development plan, and conditional use permit at 100 West 66" Street (HUB Shopping Center) to allow a public school Staff Report No. 43 Notes: OTHER BUSINESS 10.Consideration of: • the bid minutes/tabulation and award of contract to Northwest Asphalt, Inc. in the amount of$652,833.04 for the North Richfield Parkway Project; • authorizing the City Manager to approve contract changes under$100,000 without further City Council authorization; and • the hiring of WSB & Associates to perform construction engineering services for a fee not to exceed $96,389 Staff Report No. 44 Notes: 11.Consideration of the Lyndale Avenue "Full Improvements" Preliminary Plan as recommended by the Transportation Commission Staff Report No. 45 Notes: 12.Consideration of an appointment to a City advisory commission Staff Report No. 46 Notes: CITY MANAGER'S REPORT 13.City Manager's Report Notes: 14.Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 15.Special City Council Closed Executive Session in.the Babcock Conference Room regarding the City Manager annual performance evaluation 16.Reconvene Regular City Council Meeting in Council Chambers RESOLUTION 17.Summary report of the City Manager annual performance evaluation for 2013 and consideration of a resolution amending the employment agreement between the City of Richfield and City Manager Steven L. Devich for 2014 Staff Report No. 47 Notes: 18.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY OF RICHFIELD, MINNESOTA Office of City Manager February 6, 2014 Council Memorandum No. 17 The Honorable Mayor and Members of the City Council City of Richfield Subject: Advisory Commission Interview (Agenda Item No. 1) Council Members: In January 2014, the City Council made several appointments to the various City advisory commissions. However, there are still some vacancies. Applications continue to be accepted. The attached application was received. The City Council is scheduled to interview the applicant on Tuesday, February 11, 2014 at 6:00 p.m. in the Heredia Room. Approval of appointment is scheduled for the February 11, 2014 Regular City Council meeting. PI-as)e contact me if you have any questions. J A R- Q'.6 Ily subm��ted, / _ z . D e .,:r- ity anager SLD:cak Attachments E-mail: Department Directors Assistant City Manager r., O � N O d N` tiN` I� CDinin N- N` N` CO � N- lnInin I` N- O — — — — .— in 0000000 O O O O O O O O O O O CO ci) N N N N N N N N N N N N N N N N N N L .. .. .. .. .. .. .. - .. .. .. X c) r)cMMcococr) co co c) CC` co co co co o co co co I-1-1 a' sa' a' szz sz' za‘ a' zza' z a' a' f6 (B Ca tC g (B (B C6 CZ CO (a CIS CO C6 CO CD c N C C C C C C C C C C C C C C C C C C 1— 4444444 N W_ C) z Q C-) Q > z 0 U)_ E 2 0 C) z 0 N v) Z g 0 z 0 o w I., 2 E V 0 E E E 2 z N N L > L N U L j L L 0 g � 6 Cl) EE � cwi) E U EEE i- i � a 0 0 c7 C. n o z 0 cn 2 NL 5 re Q 00 LL _ > CITY OF RICHFIELD, MINNESOTA Office of City Manager February 6, 2014 Council Memorandum No. 18 The Honorable Mayor and Members of the City Council Subject: Richfield Tourism Promotion Board Community Branding Effort (Worksession Agenda Item No. 1) Council Members: The Richfield Tourism Promotion Board (RTPB), in cooperation with the Richfield Chamber of Commerce, is embarking on a "re-branding" of their respective organizations. It began with a review of the RTPB logo and a general discussion of where and how to best maximize the impact of advertising dollars spent to promote Richfield hotel/motel properties and the community as a whole. As a follow-up to those discussions, it appears to make good business sense to join with the RTPB and the Chamber of Commerce on their first phase of the branding exercise. A unified approach by the business community and the City would provide a strong base for updating the City's image and attractiveness to business, development and potential new residents. Moreover, the City's participation in this first phase would be at very little expense and provide an easy avenue for the City to proceed in a different direction, if we are not satisfied with the phase I results. Re-p:ctf ly submitte , . Dev. h City Manager SLD:tjs Attachment E-mail: Department Directors Assistant City Manager "I believe in a crowded marketplace, design is one of the most potent tools for differentiating one's product."—Tom Peters, Management Consultant Richfield's Brand Identity and Brand Language The Brand Identity is the base visual component of an overall Brand. The building blocks that make up the Brand Identity are referred to as the Brand Language and comprise such elements as: • voice/manifesto • identity/logo • color palette • typography • photography style • illustration style • iconography • materials In order to synthesize, educate, and communicate the Brand Language to stakeholders, a digital brand toolkit or standards is compiled. Typically due to concurrent development schedules this entails an initial version that is less comprehensive and serves to communicate the basics to primary partners. A more developed version will follow once the application phase has been finalized. Once the Brand Language is developed we apply it to real world expressions and applications of the brand that can include: • nomenclature brand and sub-brand architecture/hierarchy • stationery • business collateral • web site(s) • advertising • events and partnerships • signage • promotional merchandise trade events • social media • uniforms and wearables • in-store environmental graphics and sound design • on-vehicle branding This is a long list. As such, we can discuss priorities and/or use the results of the Brand Inquiry to tackle these applications in phases. nemerfieger starting conversations 6250 Excelsior Boulevard 952 925 4848 Minneapolis, Minnesota 55416 nemerfieger.com Process While every situation is unique, we have found that a 3 phase approach to the Brand Identity development works best as a basic framework. And while we list them in a linear fashion, Nemer Fieger often works on multiple phases at once, in an organic manner, to ensure both an effective and efficient solution. • Learn (4-6 weeks): Get smarter) about City of Richfield, Richfield Chamber and Richfield Tourism Promotion Board (Richfield) • Create (6-8 weeks): Take those smarts and use our creativity to synthesize the basic brand(s) • Produce (6-8 weeks, depending on phasing): Finalize and bring the brand(s) to life Phase 01 / LEARN This is the Brand Inquiry phase. We establish a base understanding of Richfield's intended brand and sub-brands and compare these intents with perceptions held by key stakeholder groups e.g. employees, members, residents, and non-residents. Tasks: Richfield interviews Discussions with Richfield leaders to ascertain brand/sub-brand intent i.e. what should Richfield be and do for its constituents; for what does Richfield want to be known. Research Qualitative inspection of the current brand perceptions as held by stakeholders of the individual brands. We will conduct a minimum of three professionally-facilitated focus groups at a central location with employees, members, Richfield residents and perhaps non-residents. The objective of these meetings is to leave with an understanding of what's important to these groups and whether Richfield is meeting/exceeding expectations. Branding gap analysis Evaluation of the gaps and harmonies between Richfield's intent and stakeholder perceptions; Are employees and residents clear on Richfield's intent? Are there gaps that need closing? Are there harmonies that ring especially true and should be leveraged as the brand is given new life? INVESTMENT FOR PHASE 01: $25,000-$28,500 CITY OF RICHFIELD, MINNESOTA Office of City Manager February 6, 2014 Council Memorandum No. 15 The Honorable Mayor and Members of the City Council Subject: February 11, 2014 Worksession — Portland Avenue Reconstruction (Worksession Agenda Item No. 2) Council Members: The purpose of the upcoming worksession is to receive direction from the Council on how to proceed with roadway alignments and the potential right-of-way impacts so that preliminary design can be completed by March 2014. Staff and the City consultant will present the following information regarding the Portland Avenue Reconstruction Project: (1) Public Feedback from 1/22/2014 Open House (2) Proposed Concepts (3) Potential Right of Way Impacts (4) Roadway Alignment Options Ple tact Kristin Asher, Assistant Public Works Director, at 612-861-9795 with questions. R pec uily bmitt , rt i At .'rev nevi ity Manager SLD: jp Attachment: Open House #2 Summary E-mail: Department Directors Assistant City Manager County Road Reconstruction Projects — Portland Avenue and 66th Street OPEN HOUSE #2 SUMMARY Quick Summary Meeting Purpose Meeting Date January 22, 2014 The goal of the open house was to reinforce what was Location Richfield City Hall heard at the first open house, share project People Signed In 92 developments,solicit input on design alternatives, and Surveys Completed 43 provide an updated schedule and next steps for the Comment Sheets 4 project. Completed Materials Available • Context Boards explaining guiding principles, what we've learned, and problem statement • Safety Toolbox Boards showing speed studies, conflict points, and the benefits/tradeoffs of potential design elements(3-lane section, roundabouts, medians)to improve safety • Design Concept Boards showing options for different roadway cross sections • Corridor Plots with an opportunity to provide post-it comments • Transition Boards showing bicycle transitions from the project to the regional system,and vehicle roadway transitions • Survey to collect feedback on direction and preference of design alternatives • Comment Cards to provide general feedback on the project • Streetscape Working Group Sign-Up for interested members of the community to provide on- going input on corridor streetscaping • Metro Transit information including Orange Line (I-35W with station at 66th) and Arterial BRT (Portland) • Sweet Streets information booth and representative available to provide information on the City of Richfield's greater mill and overlay initiative Survey Results Attendees were asked to provide feedback on the project process and proposed design concepts: • 71%thought common themes from Open House#1 were accurately captured (others indicated they didn't know because they weren't at the first open house). • 84%agreed the written problem statement captures the overall concerns of the community. • 93%agreed that reducing speed and conflict points would improve safety. Attendees were also asked to rank four design concepts,from most to least likely to foster the vision of the community as reflected in the Guiding Principles: • No single concept emerged as a unanimously preferred option for either corridor. • Design concept#4 performed best in this exercise by receiving the most first-choice rankings for both Portland Ave (18) and 66th St (16). • Concepts#1 and #2 were closely regarded as second-or third-choice for both roadways,with a slight preference for Concept#2 on Portland Avenue. • Concept#3 logged the highest number of fourth-choice rankings for both roadways. Ranking of Design Concepts d ADesi g n Concepts Po anve Count by Ranking #1 #2 #3 #4 #3-- COUNT-1st 7 3 9 18 8 5 11 16 COUNT-2nd 9 12 8 8 11 11 5 9 COUNT-3rd 13 11 8 3 10 12 9 3 COUNT-4th 7 9 12 7 8 7 13 8 Page 1 of 2 Two-thirds of survey respondents indicated that they would support an alternative that impacts property if it was necessary to successfully address the existing problems within the corridors.The remaining respondents were unsure (one person said no). When asked about design tools, people generally agreed that roundabouts would improve safety for both Portland Avenue and 66th Street. Raised medians were also viewed positively for both roadways.A tool combining both roundabouts and raised medians had a more negative response, without about half of respondents indicating they did not think it would improve safety. In general, improvements to crossings/intersections were well-received, but improvements that would have a more linear impact along the corridor were met with some concerns. Safety Tools(Would these tools improve safety?) Portland Ave 66th Street Design Tool Yes No Maybe Yes No Maybe Roundabout 20 6 4 19 8 4 Raised Medians 18 10 3 19 10 3 Roundabout+ Raised Median 11 15 3 11 15 4 Public Comments–Common Themes Summary below includes comment sheets,post-it notes on layouts, and written comments on surveys. Specific comments are available in the detailed comment log. Portland Avenue Comments • A design speed of 30 MPH is plenty • Three lanes are better than four • Bicycle lanes—including a connection to Minneapolis—are needed • A vegetated median and/or on-street parking is desired • Roundabout improvements(lighting, education) are needed for pedestrian and bicyclist safety • A traffic signal at 73rd is needed 66th Street Comments • There is a need for improved pedestrian crossings • On-street parking is important to community development along 66th St General Comments • Slower design speeds are desired • Use raised medians in moderation • Consider options that do not require substantial ROW impacts Page 2 of 2 CITY COUNCIL MINUTES Richfield, Minnesota ge64d•eeSpecial City Council Worksession January 28, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:01 p.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor, Edwina Garcia, Sue Sandahl and Tom Fitzhenry. Present: Council Member Pat Elliott Absent: Staff Present: Steven L. Devich, City Manager; Jim Topitzhofer, Recreation Services Director; and Cheryl Krumholz, Executive Coordinator. Item # I DISCUSSION REGARDING A BAND SHELL(COUNCIL MEMO NO. 12) Recreation Services Director Topitzhofer presented the history on the construction of a community band shell. Rick Jabs volunteered to assist in the formation of a planning/fundraising group. City Manager Devich discussed funding options. At the next City Council meeting, the City Council will consider a resolution designating the site for a community band shell. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:50 p.m. Date Approved: February 11, 2014 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota 'G� �eed Regular Meeting � � 9 t g January 28, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Edwina Garcia; Sue Sandahl; and Tom Fitzhenry. Member(s) Absent: Pat Elliott Staff Present: Steven L. Devich, City Manager; John Stark; Community Development Director; Mike Eastling, Public Works Director; Karen Barton, Assistant Community Development Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager; Mary Tietjen, City Attorney; and Cheryl Krumholz, Executive Coordinator. OPEN FORUM None. PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Sandahl, S/Garcia to approve the minutes of the (1) Special City Council Worksession of January 14, 2014; (2) Special City Council Worksession of January 14, 2014; (3) Regular City Council Meeting of January 14, 2014; and (4) Special City Council Meeting of January 18, 2014. Council Member Garcia requested the January 14, 2014 Regular City Council Meeting minutes be amended to indicate in Item #14 that Mayor Goettel presented Staff Report No. 23. Motion carried 4-0, as amended. Council Meeting Minutes -2- January 28,2014 Item #1 COUNCIL DISCUSSION • Hats Off to Hometown Hits Council Member Sandahl reported on the new Richfield Resident Guide. Council Member Garcia announced that February 4 is precinct caucus night. Council Member Garcia acknowledged the recent death of Matthew Little. Council Member Fitzhenry announced the February 1 Taft Lake Ice Fishing Bowl. Council Member Fitzhenry provided a MAC noise meeting update. Mayor Goettel provided a Metropolitan Council Housing Task Force update. Item #2 COUNCIL APPROVAL OF AGENDA M/Garcia, S/Fitzhenry to approve the agenda. Motion carried 4-0. Item #3 CONSENT CALENDAR A. Consideration of the approval of the first reading of a transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund and schedule the public hearing and second reading for February 25, 2014 S.R. No. 24 B. Consideration of the approval of a cooperative local bike and pedestrian connection agreement as part of the Three Rivers Park District's 'On-Ramps' to the Regional Trail System S.R. No. 25 C. Consideration of the approval of the resolutions authorizing a grant application submittal for the Minnesota Safe Routes to School Program S.R. No. 26 RESOLUTION NO. 10904 RESOLUTION IN SUPPORT OF THE MINNESOTA SAFE ROUTES TO SCHOOL PROGRAM This resolution appears as Resolution No. 10904. RESOLUTION NO. 10905 RESOLUTION AGREEING TO MAINTAIN THE FACILITY FOR ITS USEFUL LIFE This resolution appears as Resolution No. 10905. D. Consideration of the approval of a resolution authorizing a funding application submittal for the 63rd Street Greenway in the Federal Transportation Alternatives Program S.R. No. 27 RESOLUTION NO. 10906 RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE 63RD STREET GREENWAY PROJECT FOR FEDERAL TRANSPORTATION ALTERNATIVE PROGRAM FUNDS Council Meeting Minutes -3- January 28,2014 This resolution appears as Resolution No. 10906. E. Consideration of the approval of the agreements with the recommended non-profit organizations to provide social services to the City of Richfield S.R. No. 28 F. Consideration of the approval of a resolution supporting the submittal of an application for and acceptance of a grant from the Metropolitan Council Local Housing Incentives Account grant program for assistance with the creation of affordable housing units within the Lyndale Gardens development, 6400 Lyndale Avenue S.R. No. 29 RESOLUTION NO. 10907 RESOLUTION AFFIRMING AND RATIFYING SUBMITTAL OF AN APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY AND AUTHORIZING CONTRACT SIGNATURE TO THE METROPOLITAN COUNCIL LOCAL HOUSING INCENTIVES ACCOUNT FOR LYNDALE GARDENS, 6400 LYNDALE AVENUE This resolution appears as Resolution No. 10907. G. Consideration of the approval of a resolution regarding establishing a voluntary advanced resignation notice pilot program for regular full-time licensed officers in the Police and Fire departments S.R. No. 30 RESOLUTION NO. 10908 RESOLUTION AUTHORIZING A VOLUNTARY ADVANCED RESIGNATION NOTICE PILOT PROGRAM FOR REGULAR FULL-TIME LICENSED OFFICERS IN THE POLICE AND FIRE DEPARTMENTS This resolution appears as Resolution No. 10908. Council Member Garcia requested that the City Council liaison to or a representative from the Richfield Community Human Services Planning Council be included in the Request for Proposals for Social Services process. Mayor Goettel discussed the capital improvements provided by the Special Revenue Fund. M/Goettel, S/Fitzhenry to approve the Consent Calendar. Motion carried 4-0. Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR None. Item #5 PUBLIC HEARING AND SECOND READING OF AN ORDINANCE AMENDMENT TO THE RICHFIELD CITY CODE APPENDIX D (FEE SCHEDULE) AND A RESOLUTION AUTHORIZING SUMMARY PUBLICATION S.R. NO. 31 Council Member Garcia presented Staff Report No. 31. M/Garcia, S/Sandahl to close public hearing. Motion carried 4-0. Council Meeting Minutes -4- January 28,2014 M/Garcia, S/Goettel that this constitutes the second reading of Bill No. 2014-1, Transitory Ordinance No. 18.92 amending Appendix D of the Richfield City Code, relating to the fee schedule, that it be published in the official newspaper and that it be made part of these minutes; and that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10909 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING APPENDIX D OF THE RICHFIELD CITY CODE (FEE SCHEDULE) Motion carried 4-0. This resolution appears as Resolution No. 10909. Item #6 CONSIDERATION OF A RESOLUTION APPROVING THE CONTRACT WITH POLICE OFFICERS AND DETECTIVES LELS LOCAL 123 FOR THE CONTRACT PERIOD JANUARY 1, 2014 THROUGH DECEMBER 31, 2015 S.R. NO. 32 Council Member Fitzhenry presented Staff Report No. 32. M/Fitzhenry, S/Goettel that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10910 RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND LAW ENFORCEMENT LABOR SERVICES (LELS), LOCAL 123 BARGAINING UNIT FOR THE YEARS 2014 AND 2015 Motion carried 4-0. This resolution appears as Resolution No. 10910. Item #7 CONSIDERATION OF A RESOLUTION APPROVING AN AMENDMENT TO THE 2013-2014 LABOR AGREEMENT WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL 49 S.R. NO. 33 Mayor Goettel presented Staff Report No. 33. M/Goettel, S/Sandahl that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10911 RESOLUTION DESIGNATING CITY'S CONTRIBUTION TOWARDS HEALTH AND DENTAL INSURANCE PREMIUMS AND SALARY INCREASE FOR EMPLOYEES COVERED BY THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL 49 Motion carried 4-0. This resolution appears as Resolution No. 10911. Item #8 CONSIDERATION OF THE APPOINTMENTS TO THE CITY ADVISORY COMMISSIONS S.R. NO. 34 Council Meeting Minutes -5- January 28,2014 Council Member Sandahl presented Staff Report No. 34. M/Sandahl, S/Goettel to appoint the following persons to the City Advisory Commissions: ADVISORY BOARD OF HEALTH Name Term Expires Kirsten Johnson January 31, 2017 ARTS COMMISSION Name Term Expires Kelly Johnsen January 31, 2017 CIVIL SERVICE Name Term Expires Dave Buzicky January 31, 2017 COMMUNITY SERVICES COMMISSION Name Term Expires Teresa Kruse January 31, 2017 HUMAN RIGHTS COMMISSION Name Term Expires Mark Westergaard January 31, 2017 Elizabeth Wendt January 31, 2017 PLANNING COMMISSION Name Term Expires Rick Jabs January 31, 2017 Chuck Standfuss January 31, 2017 TRANSPORTATION COMMISSION Name Term Expires David Taylor January 31, 2017 Gerry Charnitz January 31, 2017 Ted Weidenbach January 31, 2017 Motion carried 4-0. Item #9 CITY MANAGER'S REPORT Assistant City Manager Dmytrenko announced the February 3 launch of`Richfield Connect', an online civic engagement program. Item #10 CLAIMS AND PAYROLLS Council Meeting Minutes -6- January 28,2014 M/Fitzhenry, S/Sandahl that the following claims and payrolls be approved: U.S. Bank 01/28/14 NP Checks: 228196-228437 $ 676,559.36 Payroll: 98534-98853 $ 664,886.93 TOTAL $ 1,341,446.29 Motion carried 4-0. OPEN FORUM None. ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 7:37 p.m. Date Approved: February 11, 2014 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MINUTES Richfield, Minnesota g464111/eredSpecial City Council Worksession January 29, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:40 a.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor, Edwina Garcia, Sue Sandahl and Tom Fitzhenry. Present: Council Member Absent: Pat Elliott Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Todd Sandell, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Wayne Kewitsch, Fire Service Director; Bill Fillmore, Liquor Operations Director; Chris Regis, Finance Manager; and Pam Dmytrenko, Assistant City Manager. Others Present: Senator Melissa Halvorson-Wiklund; Senator Patricia Torres-Ray; Representative Linda Slocum; Representative Jean Wagenius; and Metropolitan Council Representative Steve Elkins. Item # I DISCUSSION WITH LEGISLATORS The City Council and City staff met with the local Legislators to discuss items of mutual interest to the City of Richfield. ADJOURNMENT The meeting was adjourned by unanimous consent at 9:06 a.m. Date Approved: February 11, 2014 Debbie Goettel Mayor Pam Dmytrenko Steven L. Devich Assistant City Manager City Manager CITY COUNCIL MINUTES Richfield, Minnesota geeA#eedSpecial City Council Worksession January 31 , 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 8:25 a.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor, Edwina Garcia, Sue Sandahl and Tom Fitzhenry. Present: Council Member Absent: Pat Elliott Staff Present: Steven L. Devich, City Manager; Kristin Asher, Acting Public Works Director; John Stark, Community Development Director; Todd Sandell, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Wayne Kewitsch, Fire Services Director; Bill Fillmore, Liquor Operations Director; Chris Regis, Finance Manager; and Pam Dmytrenko, Assistant City Manager. Item # I CITY COUNCIL AND STAFF ANNUAL GOAL SETTING AND STRATEGIC PLANNING The City Council and City staff met to discuss annual goal setting and strategic planning. ADJOURNMENT The meeting was adjourned by unanimous consent at 12:43 p.m. Date Approved: February 11, 2014 Debbie Goettel Mayor Pam Dmytrenko Steven L. Devich Assistant City Manager City Manager AGENDA SECTION: CONSENT AGENDA ITEM# 6A REPORT# 35 STAFF REPORT gee*Ced CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: BETSY OSBORN, SUPPORT SERVICES ANAGER NAM, TITLE DEPARTMENT DIRECTOR REVIEW: • SIGNATURE OTHER DEPARTMENT REVIEW: El NI' REVIEWED BY CITY MANAGER: � f ./a ri l �rL411 ITEM FOR COUNCIL CONSIDERATION: Consideration of the issue of new on-sale wine and 3.2 percent malt liquor licenses for Tejaban Mexica Grill, LLC, D/B/A Fire Up Bar-B-Que, 2 West 66th Street. I. RECOMMENDED ACTION: By Motion: Approve the setting of a public hearing to be held on March 11, 2014, for the consideration of new on-sale wine and 3.2 percent malt liquor licenses for Tejaban Mexica Grill, LLC, D/B/A Fire Up Bar-B-Que, 2 West 66th Street. II. EXECUTIVE SUMMARY On November 13, 2013, the City received the application materials for a new on- sale wine and 3.2 percent malt liquor license for Tejaban Mexica Grill, LLC, D/B/A Fire Up Bar-B-Que. All required information and documents have been provided. All licensing fees have been received. III. BASIS OF RECOMMENDATION 021114 Fire Up Bar-B-Que Set Hearing A. BACKGROUND Applications for new on-sale wine and 3.2 percent malt liquor license for Tejaban Mexica Grill, LLC, D/B/A Fire Up Bar-B-Que were received by the City on November 13, 2013. B. POLICY • City ordinance provides the City Council conduct a public hearing to consider all on-sale wine and 3.2 percent malt liquor license applications and a date be set for the public hearing prior to the hearing. • The hearing must be scheduled and held before a new license may be considered. • The new process has been initiated. C. CRITICAL TIMING ISSUES • Holding the public hearing on March 11, 2014 will provide ample time to complete the licensing process. D. FINANCIAL • N/A E. LEGAL • N/A F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Reject the application for new on-sale wine and 3.2 percent malt liquor licenses for Fire Up Bar-B-Que. • Schedule the hearing for another date. However, this may delay the licensing process. V. ATTACHMENTS • None VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A AGENDA SECTION: CONSENT AGENDA ITEM# 6B REPORT# 36 STAFF REPORT CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: STEVEN L. DEVICH, CITY MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: El N/A SIGNATURE OTHER DEPARTMENT REVIEW: N/ 4111 SIGN I URE I REVIEWED BY CITY MANAGER: r` ITEM FOR COUNCIL CONSIDERATION: Consideration of the first reading of an ordinance amending Subsection 210.01 related to City Council salaries. I. RECOMMENDED ACTION: By Motion: Approve the first reading of the ordinance amending Subsection 210.01 related to City Council salaries and schedule the second reading for February 25, 2014. II. EXECUTIVE SUMMARY Chapter II, Section 210 of the City Code establishes the salaries of the City Council. Subsection 210.01, Subd. 5, provides that salaries of the Council Members shall be reviewed by the City Council set by this section by May 1 in each year in which an election is held pursuant to Section 200 of this code. An ordinance amending the salaries established in this section must not take effect until after the next succeeding municipal election. The next City Council salary adjustment would be effective January 1, 2015, if the City Council approves this ordinance. III. BASIS OF RECOMMENDATION 0128salariesxxx --A. BACKGROUND • According to previously established City Council policy, any increase should be based upon the amount of increase granted to employees in the year(s) subsequent to the previous salary adjustment. The salary adjustment increase for employees in the Management and General Services pay plans was 2% in January 2013. However, the City Council may set their salaries in relationship to other metropolitan cities. B. POLICY • Chapter II, section 210 of the City Code establishes the salaries of the City Council and provides that the salaries of the Council Members be reviewed each year in which an election is held. • The City Charter stipulates that City Council salaries may be adjusted only by ordinance. C. CRITICAL TIMING ISSUES • A public hearing is not required per State Statute or City Charter. D. FINANCIAL • The City Council received a salary adjustment in 2014. • The City Council budget includes a salary adjustment. E. LEGAL • N/A F. ENVIRONMENTAL CONSIDERATIONS • None. IV. ALTERNATIVE RECOMMENDATION(S) • The City Council could defer action on this item to a future meeting. • The City Council could not approve the first reading and take no further action. V. ATTACHMENTS • Proposed ordinance. • Salary survey. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. BILL NO. AN ORDINANCE AMENDING SECTION 210 RICHFIELD CITY CODE PERTAINING TO CITY COUNCIL SALARIES THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Subsection 210 of the Richfield City Code is hereby amended as follows: Subdivision 1. Mayor. The annual salary of the mayor as of January 1, 204 2014 is $10,591. Effective January 1, 201-3 2015, the salary of the mayor shall be increased by a percentage that is the lesser of 3.5 percent or the percentage increase in the annual pay structure granted on January 1, 202 2014 to Management and General Services pay plans. Subdivision 2. Council. The annual salary of a member of the council as of January 1, 20-12 2014 is X04-$8,220. Effective January 1, 2013 2015, the salary of a member of the council-shall be increased by a percentage that is the lesser of 3.5 percent or the percentage increase in the annual pay structure granted on January 1, 2042 2014 to Management and General Services pay plans. Subdivision 3. Effective January 1, 2044 2016, the annual salary of the mayor and a member of the council as provided in Subdivision 1 and 2 above shall be increased by a percentage that is the lesser of 3.5 percent or the percentage increase in the annual pay structure granted on January 1, 2043 2015 to Management and General Services pay plans Section 2. Effective Date. This ordinance becomes effective on January 1, 2015. Passed by the City Council of the City of Richfield, Minnesota this 25th day of February 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk METROPOLITAN AREA CITY COUNCIL 2013 SALARY SURVEY 2012 Annual Salary 2013 Annual Salary City Population Mayor Council Mayor Council Apple Valley 49,084 $11,220 $ 8,028 $11,220 $ 8,028 Blaine 57,186 13,637 10,003 13,637 10,003 Eden Prairie 60,797 9,900 7,500 13,500 10,740 Edina 47,941 10,348 7,758 10,348 7,758 Fridley 27,208 10,531 7,647 10,531 7,647 Golden Valley 20,355 11,619 8,696 Maplewood 37,755 12,855 11,314 Maple Grove 61,567 14,000 12,000 14,500 12,500 Minnetonka 49,734 12,000 9,000 12,000 9,000 Richfield 35,228 10,179 7,901 10,383 8,059 Roseville 33,660 9,300 7,020 9,300 7,020 St. Louis Park 42,250 11,796 6,807 $11,796 6,807 Average Salary: $11,321 $ 8,396 $11,824 $ 8,989 NOTES: Updated: 1/31/14 AGENDA SECTION: CONSENT AGENDA ITEM# 6C REPORT# 37 STAFF REPORT gec414e e cC CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: d Al /, t/ ��■ .GNATURE OTHER DEPARTMENT REVIEW: 0 NI,' 1 SIGN I URE REVIEWED BY CITY MANAGER: / ` I ITEM FOR COUNCIL CONSIDERATION:Inter Consideration of a resolution supporting the final alignment of the city Regional Trail. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution of support for the final alignment of the Intercity Regional Trail as recommended by the Transportation Commission. II. EXECUTIVE SUMMARY In May of 2012, the Council supported an Intercity Regional Trail that offered alternative alignments for the trail in the areas of: • Richfield Parkway to Cedar Avenue south of the roundabout • 12th Avenue from 76th Street to 1-494 Three Rivers Park District (TRPD) is in the process of completing construction plans for the Regional Trail and has selected the final alignment for the trail as part of the design process. Alignment was selected based on the following criteria: • Safety (Vehicle Conflicts) • Available Right-of-Way • Existing Right-of-Way Conflicts 02112014IntercityTrailAlignment During the design process in late 2013, Three Rivers Park staff directly contacted residents along 12th Avenue and Cedar Avenue who live along the trail route to review trail alignment and cross-sections. The Transportation Commission has reviewed the attached final alignments and recommends that the Council approve the selected route by resolution of support. The trail is scheduled to begin construction in 2014 and be completed in 2015. III. BASIS OF RECOMMENDATION A. BACKGROUND • Three Rivers Park District is nearing completion of the construction plans for the Intercity Regional Trail. As part of the plan completion process, the Park District selected an alignment for two areas that were left as alternatives in the Trail Master Plan. • Below is a timeline of past action taken by the City on the TRPD Master Plan: Apr 4, 2012 Master Plan presented to Transportation Commission May 8, 2012 Master Plan presented to Council at a work session. May 2, 2012 Transportation Commission unanimously recommended the resolution of support for the Master Plan May 22, 2012 City Council approved resolution of support for the Master Plan • The selected Intercity Regional Trail alignment reflects the input from both the public and multi-agency staff through multiple meetings and open houses. Three Rivers Park District contacted residents adjacent to the selected routes as part of the design process. • Final route alignment was selected based on the following criteria: • Safety (Vehicle Conflicts) • Available Right-of-Way • Existing Right-of-Way Conflicts • The Transportation Commission has reviewed the attached final alignments and recommended that the Council approve the selected route by resolution of support. The trail is scheduled to begin construction in 2014 and be completed in 2015. B. POLICY • The final alignment is consistent with the City-supported Intercity Regional Trail Master Plan. • The Intercity Regional Trail Master Plan is consistent with the City's Comprehensive Plan (Transportation p. 6-39). C. CRITICAL TIMING ISSUES • The trail is scheduled to begin construction in 2014. D. FINANCIAL • The proposed alignment alternative will not have any financial impact on the City. • Utility relocation and other right-of-way conflict costs for the project will be covered by Three Rivers Park District funds. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Council may choose not to adopt the proposed resolution and ask the Park District to consider other alignment alternatives. V. ATTACHMENTS • Resolution • Three Rivers Park District Intercity Regional Trail Master Plan Route Alternatives • Draft Plan Layouts for the Proposed Alignment. • Resident Notification Letter from TRPD VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None RESOLUTION NO. RESOLUTION OF SUPPORT FOR THE INTERCITY REGIONAL TRAIL FINAL ALIGNMENT WHEREAS, The City of Richfield recognizes the Intercity Regional Trail as an important component of the regional parks system that serves residents of the City and the region; and WHEREAS, The City of Richfield recognizes that Three Rivers Park District has gathered public input for the final alignment for the Intercity Regional Trail corridor; and WHEREAS, The City of Richfield recognizes that the Intercity Regional Trail alignment is consistent with proposed trail corridors identified in approved local and regional plans including the Intercity Regional Trail Master Plan, the 2008 Richfield Comprehensive Plan and 2013 Richfield Bicycle Master Plan; and WHEREAS, the City of Richfield supports the Intercity Regional Trail planning, acquisition, construction, operation, and maintenance as is necessary to implement a contiguous and continuous regional trail corridor. 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ZO SIN i E • i Sri,Zb8.... . 3 G r so/ ANN ' I C'' ; ; 0 1 a € co Eg l� ' / 11 0 : i 9 aa� 5 i G ' 1 J 2 x �.r_ : • fi 1" '��� oFQ L8•9S+LZ9 IdA 8U 068 c, i ol'. � I Qi 'I oo : ....._. .......... .......... ..._..... .......... ..........56:6£8.......... Kp J : o-''' 00� !, 11 N� alil� N IA V, �¢ x l \� o eli8f8 N of' bill o 3NOo x i a 6 1N / to ' W ? _ ..................%........................&...... .......... ._ ...........;..................;............. 9 o 'NNNN.S,ND 0 t , r t. € i ..: : i i. Z9;£E• : b8L.:-ffi . . 1 aVue}4 / /', \ ..................%..................%..................%............. .......... .......... .......... ...... @ ...... foams .• • • N 4.4, / 1g c',' M 1-.. 89Lf i 89°0£@ SJ. z ii, i i i LL 6Z ET �v S /r:; a z ! �,•%c- i 44 �' of .......... o �tY ). /' � z i ......_ .......... .......... ........ .......... .......... ...... 99'9ze ...... 41/ • a 08;/.88... is ¢���j �- i : i i o g o.... :21 o co:g co; co co co si 6881-xdo bL0060160PAI!9!4xe\Fx.4\61.9-LM4\000L4E9 l\7s!arL1 .137121\£-�\N:W9M31Li Wd bl:Ll:l3W11 £I0Z/9/1131tl0 • October 2013 Dear 12th Street Resident The purpose of this letter is to provide you background and an update on the Intercity Regional Trail (ICRT) which is being planned through your neighborhood. As you probably know, Three Rivers Park District is partnering with the cities of Bloomington, Richfield and Minneapolis to develop the Intercity Regional Trail, a seven mile long, 10' wide bituminous paved multi-use regional trail from Lake Nokomis Parkway in Minneapolis to 86th Street in Bloomington. The ICRT will be a valuable bicycle/pedestrian amenity for Richfield residents, making connections to the Grand Rounds Regional Trail system in Minneapolis, Nine Mile Creek Regional Trail in Richfield, Mall of America and other bike and pedestrian trails in Bloomington. In 2012, all three cities and the Metropolitan Council approved the ICRT master plan, which included the trail route along 12th Ave. Last year, Three Rivers Park District conducted a detailed study of all the existing conditions and factors that might affect the trail development in order to find the best location for the trail along 12th Ave. Issues such as impacts to neighboring properties, utilities, traffic and accident data, pedestrian safety, crossing I-494, available right-of-way and construction costs were all carefully evaluated. As a result of that study, the west side of 12th Ave was determined to be the best location for the trail between 76th Street in Richfield and American Boulevard in Bloomington. Pedestrian safety concerns at 78th Street and major utility infrastructure along the east side were the primary factors in the decision to the put the trail on the west side of 12th Ave. Attached is a graphic showing the overall map for the ICRT route and a more detailed plan for the trail along 12th Ave. Details of the trail design along 12t" Ave. include: • 10' wide bituminous trail located 2 feet from the property line • 4'-5' boulevard between the trail and street. • The curb is moved 2' towards the center of the street. • Replacement trees planted either in the boulevard or resident's front yard. The engineering for the project has begun. Construction for the ICRT project is expected to begin in 2014 and be completed in 2015 and will include a new pedestrian bridge over I-494 and a refurbished Bloomington Ave. bridge over TH 62. We do not have a schedule specifically for the 12th Ave. portion of the project yet. 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"i'''; I'IL --'"s'tt.---' ,, ;.----- et- ,-..-- * --- el- ... 1 5',--- ,,: • I", ,.' '1'. ., . , tc . 9, .'; '`;`,' : ';:--'_.; :17**7•U`‘,......;_______ — -—-------- ---,, - - . . _ „ 77,5i -7,,ii--;;ITTS,77:7::77.71::rili,7!"-7:-.777:-:,:„7,-,,-... ...._..... : a' sr ,r- • rr- .„.___.,„... — ..-. . _ ...... ,...., „. .. . 176V HI Vrc trit, O".- cOr r- , . . . _ ... . • •_,............s_s, T_ AGENDA SECTION: CONSENT AGENDA ITEM# 6D REPORT# 38 STAFF REPORT s `� CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: MARK HALL, OPERATIONS MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: �/111.1"-. IGNATURE OTHER DEPARTMENT REVIEW: El NA. SIGN IRE Lif,/,-- , , REVIEWED BY CITY MANAGER: �%�-�y [/..-ie; / ITEM FOR COUNCIL CONSIDERATION: Consideration of the purchase of four Ford Interceptor SUV's. I. RECOMMENDED ACTION: By Motion: Approve purchase orders to Nelson Auto Center in the sum of $106,387.28 for four new Ford Interceptor SUV's. II. EXECUTIVE SUMMARY Four Public Safety Department squad cars are scheduled to be replaced in 2014. The total cost of the purchase will be $106,387.28, not including the cost to transfer police equipment. Two of the four squad cars being replaced were extended an additional year to give Public Safety Staff the opportunity to determine what type of squad car would work for their operations given the discontinuation of the Crown Victoria. The 2014 Revised Central Garage Budget will be adjusted to reflect this change. An additional $28,000, above the purchase price, will also be needed to outfit all of the vehicles with the necessary equipment such as light bars, radios, cameras, and equipment to mount these items in each vehicle. 02112014Squads III. BASIS OF RECOMMENDATION A. BACKGROUND • Four Public Safety Department squad cars are scheduled to be replaced in 2014. • Squad cars are replaced every three years due to: - Average mileage of 75,000 miles - Excessive engine idle time over the three year life • The squads that are replaced are rotated into administrative vehicles for the City's inspection, engineering, utilities, and forestry divisions. The old administrative vehicles are then sold at the Hennepin County auction. • The more traditional squad cars are being replaced with SUVs. The SUVs are more accommodating for an officer and the police equipment, however they are built on a smaller chassis. • The SUVs have identical engines that are in the current Ford Interceptor squad cars • Each SUV is approximately $2,000 additional per vehicle. B. POLICY • The City of Richfield participates in the Minnesota State Cooperative Purchasing Program which allows the City to purchase goods, certain services, and utilities from contracts established by the Materials Management Division. • Nelson Auto Center currently has the State contract on Ford patrol vehicles. • As stated above, the four vehicles to be replaced are fully depreciated and scheduled to be replaced. C. CRITICAL TIMING ISSUES • Approval at the February 11, 2014 Council Meeting will facilitate delivery of the new squad cars in the spring of the current year. D. FINANCIAL • $75,000.00 has been budgeted in the 2013R-2014P Central Garage Budget and will be revised to $140,000 to reflect the changes. (61000- ' 7500). • Upon delivery of the vehicles, additional charges (transfer of police equipment such as radios and logo applications) will be deducted from the remaining funds budgeted for this purchase. E. LEGAL • When the purchase of materials, merchandise, equipment, or construction exceeds $100,000, authority to purchase shall be submitted to the City Council for consideration. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Council may delay approval to a later meeting. However, delayed approval will result in delayed delivery. • No action by Council on this purchase may eventually compromise safety for police officers driving old squad cars. V. ATTACHMENTS • None VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None AGENDA SECTION: CONSENT AGENDA ITEM# 6E REPORT# 39 STAFF REPORT c'e4eed CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: u 61Y GNATURE :J OTHER DEPARTMENT REVIEW: NI• / SIGNAT r' REVIEWED BY CITY MANAGER: r / ITEM FOR COUNCIL CONSIDERATION: Consideration of modification to the Transportation Commission's Bylaws to modify the date the Commission meets. I. RECOMMENDED ACTION: By Motion: Approve modifications to the Transportation Commission's Bylaws as recommended by the Transportation Commission. II. EXECUTIVE SUMMARY In June of 2005, the Transportation Commission unanimously recommended a change to the Bylaws moving their monthly meeting to the first Wednesday of each month instead of the second Wednesday of the month. Although the Commission implemented the practice, it was recently discovered that the Bylaws were never updated to reflect the change. Additionally, the Transportation Commission has been meeting in the Bartholomew Room, not the Council Chambers, as originally reflected in the Bylaws. Staff would also like to update the location of the monthly meeting in the Bylaws. 02052014Bylaws III. BASIS OF RECOMMENDATION A. BACKGROUND • The original Bylaws state: Section 1. Regular Meetings Regular meetings of the Transportation Commission shall be on the second Wednesday of each month commencing at 7:00 PM in the Council Chambers of the City Hall and the meeting day may be adjusted for the convenience of the members. • At the April 13th, 2005 meeting, the Transportation Commission unanimously approved an amendment to the Bylaws to switch the regular meeting date to the first Wednesday of the month beginning in June 2005. • Regular Transportation Commission meetings have been taking place on the first Wednesday of the month since 2005. • Additionally, the Transportation Commission has been meeting in the Bartholomew Room, not the Council Chambers. This language should be updated in the Bylaws as well. • The updated Bylaws should read: Section 1. Regular Meetings Regular meetings of the Transportation Commission shall be on the d first Wednesday of each month commencing at 7:00 P.M. in the Council Chambers Bartholomew Room of the City Hall and the meeting day may be adjusted for the convenience of the members. B. POLICY • A change to the Bylaws requires Council approval. C. CRITICAL TIMING ISSUES • There is no critical timing issue; this is a correction to the Bylaws. D. FINANCIAL • N/A E. LEGAL • The City Attorney will be available for questions. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • The City Council could choose not to approve the proposed changes to the Bylaws and direct the Commission on how to proceed. V. ATTACHMENTS • Updated Transportation Commission Bylaws VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None February 11, 2014 BYLAWS AND RULES OF PROCEDURE F t .OF THE RICHFIELD TRANSPORTATION COMMISSION " RICHFIELD, MINNESOTA The following Bylaws and Rules of procedure are adopted by the City's Transportation Commission to facilitate the performance of its duties and functions as authorized by the City Council. PART L RESPONSIBILITIESU i Section 1. Commission Responsibilities The Commission will be responsible for making recommendations to the Council on transportation planning including: • Encouraging citizen involvement in the Commission's work; • Reviewing policy plans on the state, regional or city level; • Conducting transportation studies; and, • Overseeing the planning of transportation projects. The Commission will be charged to recommend transportation capital improvements and prepare reports to Council on other related topics that the Council refers to the Commission. PART.II MEETINGS „' Section 1. Regular Meetings Regular meetings of the Transportation Commission shall be on the second first Wednesday of each month commencing at 7:00 P.M. in the Council Chambers Bartholomew Room of the City Hall and the meeting day may be adjusted for the convenience of the members. Section 2. Special Meetings Special meetings of the Transportation Commission can be called by the Chairperson and one member or by three members of the Commission or at the request of the City Council. Notice, designating the time and place of the meetings, shall be given to all members not less than twenty-four (24) hours in advance thereof. Section 3. Open Meeting Law All meetings of the Transportation Commission must be noticed and held in compliance with the Minnesota Open Meeting Law. Section 4. Deadline for Hearing Items The Transportation Commission will accept all requests to be heard before it, no later than ten (10) working days preceding the regular Transportation Commission meeting. -1- February 11, 2014 Section 5. Quorum Six members of the Transportation Commission shall constitute a quorum for the transaction of business. No action shall be taken in the absence of a quorum with the exception that the Transportation Commission members present may take testimony for use at a later meeting at which a quorum is present, and may adjourn a meeting to a later time without further notice. Section 6. Voting At all meetings of the Transportation Commission, each member attending shall be entitled to cast one vote. Voting shall be by voice. An affirmative vote of a majority of members present or four members, whichever is greater, shall be necessary for the passage of any matter before the Transportation Commission, except as otherwise provided in these Bylaws. The council liaisons to the Commission are ex-officio and do not cast a vote. Section 7. Proceedings a) Format of Meeting At a regular meeting of the Transportation Commission, the following format shall be followed in conducting the business of the meeting. 1) City staff will note the attendance 2) Review and Approve Agenda 3) Approval of Minutes 3) Regular Business and Public Hearing Items 4) Updates 5) Future Agenda Items 6) Upcoming Meetings 7) Other Business 8) Adjournment b) Public Hearing The purpose of a hearing is to collect information and facts in order for the Commission to develop a recommendation for the City Council. At a public hearing the following procedure shall be followed for each case for which a public hearing is held: 1) Chair shall state the issue to be heard. 2) Chair shall call upon the City staff to present the staff report. 3) Members of the Transportation Commission shall be allowed to question the staff report proposal. 4) Interested persons may address the Commission, giving relevant information regarding the proposal before the Commission. -2- February 11, 2014 a) All questions or statements by Richfield staff personnel, Transportation Commission members, applicants or interested citizens will be directed through the Chair. b) All who wish to speak will be heard, but only in accordance with the above procedure and after recognition by the Chair. c) No individual may speak longer than five (5) minutes, except through previous arrangement with the Chair, or by vote of the Commission. d) The spokesperson for a group will be allowed ten (10) minutes. e) In addition to the statements by individual or groups, there will be a period, not to exceed thirty (30) minutes, during which the public may question the City's staff members present, the applicant or their representatives or any member of the Transportation Commission. Questions must be directed through the Chair. 6) The hearing shall be closed. Interested persons shall not be heard again unless the hearing is reopened by a majority vote of the Commission. 7) The Commission shall discuss and clarify the item before it, and take action on it. 8) Any decision of the Commission on the merits of any question before it shall be embodied in the form of a motion, resolution, or report, and referred to the City Council or city staff for action. c) Rules of Procedure At all regular meetings of the Transportation Commission where formal action is required on a matter before the Commission, the meetings shall be governed by the latest printed edition of"Sturgis Standard Code of Parliamentary Procedure." At general meetings of the Transportation Commission no formal parliamentary procedure shall govern the conduct of the proceedings unless found to be necessary such as when a formal motion is before the Commission. PARTIIL ORGANIZATION. Section 1. Membership The Commission will consist of 11 members. The City Council will appoint eleven members. The Community Services Commission and Planning Commission will each appoint one member from their respective commissions to serve as liaisons to their respective commissions. The liaisons from the other commissions will serve -3- February 11, 2014 as non-voting members of the Transportation Commission. (Effective January 31, 2009) To be eligible for appointment, a person must be a resident or owner/manager of a business in Richfield and must have an interest in diverse transportation or environmental issues. It is desirable that each Council Ward be represented by three residents or owner/managers of businesses. The Richfield Bicycle Advisory Group (B.A.G.) will appoint one member to serve as a non-voting liaison to the Transportation Commission with the following provisions: • If the B.A.G. fails to meet regularly for more than four months; or • If regular membership and/or attendance drops below six members; then • The liaison position be recommended for termination by the City Council. The Bicycle Advisory Group liaison will be required to provide meeting summary and attendance information to the Transportation Commission as requested. Section 2. Term of Membership The Council shall appoint three members to an initial term of two years, three members to an initial term of three years, and three members to an initial term of four years. All subsequent Council appointments shall be for a term of three years, except when filling a vacancy in an unexpired term. The Community Services Commission and Planning Commission and Bicycle Advisory Group shall establish the length of the term for their respective appointees at the time of the appointment, but the term may not exceed the remaining term of the appointee's membership on the appointing commission. Section 3. Removal, Vacancy. Members serve at the pleasure of the appointing authority and may be removed at any time. When a vacancy occurs, the appointing authority shall appoint a person to fill the unexpired term of the vacated seat. A seat on the Commission is deemed vacated upon any of the following: (a) death; (b) failure to attend three (3) consecutive regular meetings of the Commission without an excused absence; (c) removal of legal residence in the City; (d) resignation in writing presented to the Mayor; (e) removal by the appointing authority; or (f) election or appointment to a public office. An absence is excused if a member provides advance notice to the city staff or the Chair that the member cannot attend a meeting. Section 4. Council Liaisons. In addition to the designated number of members to serve on the Commission, each January, the City Council shall designate a Council Member as liaison and a second Council Member as alternative liaison to this Commission. -4- February 11, 2014 Section 5. Election of Officers At the first regular meeting in April of each year, the Commission shall hold an organizational meeting and elect from its membership a Chairperson, and Vice-chairperson. Each member shall cast a ballot for the member he/she wishes to be elected Chairperson. If no one receives a majority of all the members of the Commission, balloting shall continue until one member receives majority support. Vice-chairperson shall be elected from the remaining members by the same procedure. If the Chairperson resigns from office before the next regular organization meeting, the Vice-chairperson shall automatically become acting Chairperson. In any instance where an officer of the Commission resigns or retires from office, a new officer shall be elected to the vacated position at the next regular meeting of the Commission. If the Chairperson and Vice-chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. Section 6. Tenure The Chairperson, and Vice-chairperson shall take office immediately following their election and hold office until their successors are elected and assume office. Election of officers will occur annually at the April meeting of the Commission. Section 7. Duties of Officers The duties and powers of the officers of the Transportation Commission shall be as follows: a) Chairperson 1) Presides over all meetings of the Commission. 2) Appoints sub-Commissions and performs such other duties as may be ordered by the Commission. 3) Signs documents of the Commission. 4) Sees that all actions of the Commission are properly taken. 5) Calls special meetings of the Commission in accordance with these Bylaws. 6) Works with appropriate city staff in organizing agendas of all general Transportation Commission meetings. b) Vice-chairperson Performs all of the duties and responsibilities of the Chairperson in his/her absence. -5- February 11, 2014 c) City Public Works Staff 1) Keeps the minutes of the meetings of the Commission in an appropriate minute book. 2) Maintains all minutes of the Commission as well as other official documents of the Commission PART IV: MISCELLANEOUS Section 1. Suspension of Rules The Commission may suspend any of these Rules by a 2/3 vote of those members present. Section 2. Amendments These Rules may be amended at any regular meeting by a 2/3 majority of the members of the Commission, provided that the amendment was presented and written into the minutes of a previous meeting. Section 3. Review The contents of these Bylaws and Rules of procedure should be comprehensively reviewed, evaluated, and modified where necessary, at the organization meeting held in April of each year. Adopted this 11th day of February, 2014 by the City Council of the City of Richfield. Mayor Debbie Goettel City of Richfield -6- AGENDA SECTION: CONSENT AGENDA ITEM# 6F REPORT# 40 STAFF REPORT .64Pze'1 CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: JIM TOPITZHOFER,RECREATION SERVICES DIRECTOR NAME,TITLE DEPARTMENT DIRECTOR REVIEW: �T 1 Yb I C>pi SIGNATURE i- OTHER DEPARTMENT REVIEW: 0 . SIGNAT • REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution declaring Veterans Memorial Park as the future site of a Community Band Shell. I. RECOMMENDED ACTION: By Motion: Approve the resolution declaring Veterans Memorial Park as the future site of a Community Band Shell. II. EXECUTIVE SUMMARY City Council discussed the formation of a new group of volunteers to raise funds and finalize plans for a community band shell at a study session on January 28, 2014. During the discussion Council directed staff to prepare, for their consideration at the next regular City Council meeting, a resolution formally designating Veterans Memorial Park as the future site for a community band shell. III. BASIS OF RECOMMENDATION A. BACKGROUND • The City of Richfield has adopted the Richfield 2020 Visions Strategic Plan and the 2008 Revised Parks Master Plan, which both include recommendations to construct a band shell on park property. 0211 Band Shell Site Resolution • City Council was presented general information about the benefits and costs of band shell facilities at their study session on June 28, 2011 and directed staff to continue planning a Band Shell project. • A Band Shell Committee was established by the Community Services Commission, with committee members actively planning a potential project since August 11, 2011. • A public meeting was conducted on December 18, 2012, introducing the idea of a community band shell. • A capital campaign feasibility study was conducted by Excelsior Group, Inc.; finding that there was widespread support for the Richfield parks system in general, including the concept of building a band shell. • The Band Shell Committee initially considered all parks as a possible band shell site. The Committee used the below criteria and the three parks that received the highest scores were Augsburg Park, Lyndale Gardens, and Veterans Park. Scoring results of the top three locations include: INITIAL SCORING CRITERIA AUGSBURG LYNDALE VETERANS PARK GARDENS PARK Existing Grade For Seating 3 5 4 Parking 3 2 5 Compatibility to Other Uses 4 5 5 Restrooms&Water Fountain 4 2 5 Aesthetics 2 5 5 General Accessibility 3 5 5 Shade 5 1 1 Airport Noise 4 3 2 Concessions 0 5 4 Neighborhood Buffer 2 3 4 Total 30 36 40 • Surveys at Summer Concerts in 2013 were conducted by the Community Services Commission to gain feedback from the public on the top three site choices. The results of 299 written surveys collected at the concerts indicated that Veterans Memorial Park was slightly favored in the areas of street noise, parking and site aesthetics. The results of 308 online surveys indicated that Lyndale Gardens was slightly favored in the areas of airplane noise, street noise, accessibility and site aesthetics. Overall the combined survey results slightly favored Veterans Park by a small margin. B. POLICY • None C. CRITICAL TIMING ISSUES • A new planning and fundraising group will begin work on February 15, 2014. The group will soon be writing grants and raising funds. Identifying a final site will greatly enhance fundraising efforts. D. FINANCIAL • The total project preliminary cost ranges from $1,000,000 to $1,200,000, depending on the amount of funds collected through the combination of a fundraising campaign, grant writing and a City contribution. • $250,000 has been appropriated in the CIP for a Band Shell in 2015. E. LEGAL • None F. ENVIRONMENTAL CONSIDERATIONS • Karen Shragg, Wood Lake Nature Center Manager, will serve on the new planning/fundraising committee to consult the group on ways to minimize any impacts that the project might have on wildlife. IV. ALTERNATIVE RECOMMENDATIONS) • Delay band shell site selection and assign the new Band Shell Committee the task of finalizing a location. V. ATTACHMENTS • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Rick Jabs, Band Shell Committee Chair Elect RESOLUTION NO. RESOLUTION DECLARING VETERANS MEMORIAL PARK AS THE FUTURE SITE OF A COMMUNITY BAND SHELL. WHEREAS, the City of Richfield has adopted the Richfield 2020 Visions Strategic Plan and the 2008 Revised Parks Master Plan, which both include recommendations to construct a band shell on park property; and WHEREAS, City Council was presented general information about the benefits and costs of band shell facilities at their study session on June 28, 2011 and directed staff to continue planning a Band Shell project; and WHEREAS, a Band Shell Committee has been established by the Community Services Commission, with committee members actively planning a potential project since August 11, 2011; and WHEREAS, the City of Richfield has conducted a public meeting on December 18, 2012, introducing the idea of a community band shell; and WHEREAS, a capital campaign feasibility study was conducted by Excelsior Group, Inc., finding that there was widespread support for the Richfield parks system in general, including the concept of building a band shell; and WHEREAS, $250,000 was appropriated in the CIP for a Community Band Shell in 2015; and WHEREAS, results of surveys conducted by the Community Services Commission at Summer Concerts in 2013 slightly favored Veterans Park by a small margin. NOW, THEREFORE, BE IT RESOLVED that the Richfield City Council does hereby declare Veterans Memorial Park as the future site of a Community Band Shell. Adopted by the City Council of the City of Richfield, Minnesota this 11th day of February, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM# 6G REPORT# 41 STAFF REPORT o66� ee' CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: JIM TOPITZHOFER, RECREATION SERVICES DIRECTOR NAME.TITLE DEPARTMENT DIRECTOR REVIEW: E SIGNATURE OTHER DEPARTMENT REVIEW: L_I' i SIGNATU'. REVIF,WED BY CITY MANAGER: 4/ ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution authorizing acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with grant agreements and terms prescribed by donors. I. RECOMMENDED ACTION: By Motion: Approve the resolution authorizing acceptance of grants and donations received by the Richfield Recreation Services Department and to authorize the city to administer the funds in accordance with grant agreements and terms prescribed by donors. II. EXECUTIVE SUMMARY The Richfield Recreation Services Department received several donations this year from various individuals and organizations to fund different events and projects and require acceptance of these grants by the City Council. III. BASIS OF RECOMMENDATION A. BACKGROUND The Recreation Services Department received the following grants and donations in 2013: 0211 Rec Sery Grantsxxx • Richfield Bloomington Credit Union sponsored the AR&LE Ski/Snowboard program in the amount of$700. • Richfield Bloomington Credit Union sponsored the summer concerts program in the amount of$2,000. • Richfield Bloomington Credit Union sponsored the egg hunt event in the amount of$500. • Prevention Minnesota of Blue Cross Blue Shield supported an open streets event on Penn Avenue in the amount of$10,000. • The Chorzempa Family Fund donated money to fund exhibit improvements at Wood Lake in the amount of$3,950. B. POLICY • The Administrative Services Department issued a memo on November 9, 2004 requiring that all grants and restricted donations to departments be received by resolution and by more than two-thirds majority of the City Council in accordance with Minnesota Statute 465.03. C. CRITICAL TIMING ISSUES • None D. FINANCIAL • The Open Streets Grant required matching funds that were provided by Penn Central and in-kind services. All of the remaining donations listed were given without obligation to provide any additional matching funds. E. LEGAL • Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal property of more two-thirds majority of the City Council. F. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION(S) • None V. ATTACHMENTS • Council Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A RESOLUTION NO. RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS RECEIVED BY THE CITY OF RICHFIELD-RECREATION SERVICES DEPARTMENT AND TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT AGREEMENTS AND TERMS PRESCRIBED BY DONORS WHEREAS, Minnesota Statute 465.03 reads in part as follows: Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every acceptance shall be by resolution of the council adopted by two-thirds majority of its members, expressing such terms in full, and WHEREAS, the City of Richfield has received grants and donations as described below: DATE DONOR. PURPOSE AMOUNT ' January 2013 Rfld Bloomington Credit Union AR&LE Ski Program $700 April 2013 Rfld Bloomington Credit Union Concerts in the Park $2,000 May 2013 Rfld Bloomington Credit Union Egg Hunt $500 June 2013 Blue Cross Blue Shield Open Streets Event $10,000 October 2013 Chorzempa Family Fund Wood Lake exhibits $3,950 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: That the City Council of the City of Richfield hereby accepts the grants and donations as listed above, received in 2013, and authorizes the City to administer the funds in accordance with grant agreements and terms prescribed by donors. Adopted by the City Council of the City of Richfield, Minnesota this 11th day of February, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: PUB.HEARING AGENDA ITEM# 8 REPORT# 42 STAFF REPORT ecqe CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME,TITLE r 41,„,,, DEPARTMENT DIRECTOR REVIEW: - ,L1: m..- +ATURE OTHER DEPARTMENT REVIEW: IA 4 SIC LURE I REVIEWED BY CITY MANAGER: _ d „e: .ter; r ITEM FOR COUNCIL CONSIDERATION: • Public hearing to consider the preliminary and final plats for the Richfield Municipal Center and adjacent Heredia Park properties. I. RECOMMENDED ACTION: Conduct and close a public hearing and by motion: Approve a resolution granting final approval of a preliminary and final plat for 6700, 6710, 6734, 6754, and 6758 Portland Avenue (Richfield Municipal Center and Heredia Park). II. EXECUTIVE SUMMARY As part of the construction of the new Municipal Center, the City undertook the platting of the Municipal Center property and the adjacent Heredia Park property. The platting process allows for the combination of the various parcels that make up this half block area, simplifies the legal description of the property and offered the opportunity to review the property's title and existing easements and encumbrances. 021114-PH 6700 Portland Platxxx III. BASIS OF RECOMMENDATION A. BACKGROUND • In reviewing the initial title work for the involved properties, the City Attorney's office found that the legal description of the land conveyed to the City was incorrect. As a result, the City needed to bring a quiet title action to correct the deed. This action took a number of months, but a judgment in favor of the City has now been recorded and this action can move forward. • Hennepin County has reviewed the preliminary and final plats. • The City Attorney's office has reviewed the proposed plat and title. B. POLICY • All plats of land must be approved by the City Council. • Preliminary and final plats are typically processed and acted upon by the Council simultaneously. • The plat will be recorded within 30 days of Council approval. C. CRITICAL TIMING ISSUES • N/A D. FINANCIAL • N/A E. LEGAL • Notice of this public hearing was published in the Sun Current Newspaper in accordance with State and Local requirements. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • None V. ATTACHMENTS • Resolution • Preliminary and Final Plats VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None RESOLUTION NO. RESOLUTION GRANTING FINAL APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR 6700, 6710, 6734, 6754, AND 6758 PORTLAND AVENUE (RICHFIELD MUNICIPAL CENTER AND HEREDIA PARK) WHEREAS, the City of Richfield ("Applicant"), has requested final approval of a plat for the property at 6700, 6710, 6734, 6754, and 6758 Portland Avenue (Richfield Municipal Center and Heredia Park), in the City of Richfield; and WHEREAS, the proposed subdivision is to be known as RICHFIELD CITY HALL; and WHEREAS, a public hearing was held on the proposed preliminary and final plat of RICHFIELD CITY HALL on Tuesday, February 11, 2014 at which all interested persons were given the opportunity to be heard; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, as follows: 1. The proposed plat of RICHFIELD CITY HALL satisfies the requirements of the City's subdivision ordinances. 2. Final approval is granted to the Applicant for the plat RICHFIELD CITY HALL. 3. 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NM YC +'11.r �� a • Dr.L..ew....:.mn w.e ne. p.N.b epr. Br Le..��li!!MI B _.e -. _. -4. a ss, —e--- - I.RLIJ — __ �� I i„ Drove.wnm.Mw. -a...P.L.S Lk-xo.•,mo• I LP Denotes YPP�f•PfE rw { » —4' --- ', Q mk -- � _ i } a L)....rs NC orwn...a°'«,a mu .:C:; •'"' .•/,a �..r, y 'e:h in or ate• x co awe..w.ew n.m era evr ^i �); i w>an n.,.. I :e». ..`ri/:xs x;,.n ,: a< Do."wia e.�ate«.YI".r .`aYw `" n...w. •3. ` 1' P ONO aw....rwa NOR/bw PRELIMINARY PLAT �'LI;v'O J ERR,;.;''_ » • 1 I » R/CHF/EL�CITYHALL I i1*w. d I .1 :7•«,:P°«:; :.rr N JJSUNDE—e=,,--1 w .n m aY.M.Ear r "" „fa,en-,s. .,0454• K4 ...0 bmettb Webb RICHFIELD CITY HALL C.R. DOC. NO. NOUN lNE OF SE 1/4 OF KNOW ALL PERSONS BY THESE PRESENTS: That City of Richfield,a municipal wrporotbn under the lows of the Stole of/Annewta.owner and N NE 1/4 r sE 1/4 r proprietor of the following described property situated in the County of Hennepin.Stale of Minnesota to wit 11 I SEG 27,.F4.20.IGE 24 L • �r(• -4 x` pn 4 cotes os Fin TM North 160 feet of the East Half of the Southeast Ouortr of the Northeast Quarter of the Southeast Duarte of Section 27, IVivvl%IV J �. V ILl-1VV ' YLnvVL kl IH� _r`fi�i I ea I )�--�IIL—_ R�� Township 28.Range 24,Hennepin County,MFlroaota. — R _I L— ` 9;;r/�JSTREE: EAST g MID N89°.3525 E 49Z/3 - B o p` TM Eat 3/4 of the Southeast 1/4 of the Northeast 1/4 of the Southeast 1/4 of Section 27,Township 28,Range 24.except the 1 / ,-,_mm R 67TH i STREET EAST i R South 190 feet thereof and except the North 160 feet of the East NM of the Southeast 1/4 of the Northeast 1/4 of the Southeast t~`-,......... 1 N89'35'251" 457./O t-----JO 1/4 of sold Section,Hennepin County,Minnesota. ` I I so RLS N0.71 The South 190 feet of the Eoet 3/4 of the Southeast 1/4 of the Northeast 1/4 of the Southeast 1/4 of Section 27.Toeneh n 28.MO 1!{b ma I ¢ • 40 y Rings 24,except the East 168 feet thereof.Hennepin County,Minnesota. n' d T 1') $ 7 I- AND gbh t,hg Q The North 60 feet of Eost 168 feet of South 190 feet of Lost 3/4 of Southeast 1/4 of Northeast 1/4 of Southeast 1/4 of Section 27, C g((_ti ii c- I Township 28 North,Range 24,West of the 4th Principal meridian.Hennepin County.Minnesota. C k2' 8 s RIZ HO.511 AND N/ Sirs H 1 �_ The North filly(50)feet of that part of the Southeast quart«(SE 1/4)of the Northeast quarter(NE 1/4)of the Southeast Warty ��' _____x__-- . I (SE 1/4)of Section Twenty-screen(27),Township Twenty-tight(28).Rage Twenty-four(24)deaerited as fellows: ri \•--SOUTH C` Beginning at a point thirty(30)feet North of the Southeast comer of the Northeast Quarter(NE 1/4)of the Southeast Quarter(SE ... FEET OF THE FAST I,o NORTH SE 3 s) 1/4)of said Section;thence North along the East 14w of sold Section a distance of One Hundred(100)feet;thence West parallel with 1 4 r IE 1 4 r SE I/4 OF (() the South line of sold Northeast Quarter(NE 1/4)of the Southeast quarter(SE 1/4)of said Section Twenty-seven(27)a distance of 27,) 2e roc 24 ,\ �'U One Hundred Sixty-eight(168)feet;thence South parallel with the East line of sold Section Twenty-seven(27)o distance of One 1 41 Hundred(100)feet;thence East poroHel with the South line of said Northeast Ouortr(NE 1/4)of Southeast Quarter(SE 1/4)of said �C LOT / a'S y RLS inn.425 Section Twenty-seven(27)a distance of One Hatred Sixty-eight(188)feet to the point of beginning,according to the U.S. 0 Government survey thereof. V) N tQ AND at' yO., Q tt$ the South fifty(50)feet of that part of the Southeast Quarter(SE 1/4)of the Northeast Quarter(NE 1/4)of the Southewt Quarter It) VS O `_ (SE 1/4)of Section Twenty-seven(27),Township Twenty-eight(28).Range Twenty-four(24)described as follows: ern r < Beginning at a point thirty(30)feet North of the Southeast comer of the Northeast Quarter(NE 1/4)of the Southeast Howler(SE -c,.. F: I kW 1/4)of said Section;thence North rang the East Me of sold Seoticn a distance of One Hundred(100)feet;thence Went parallel with H 3bi the South line of said Northeast Quarter(NE 1/4)of the Southeast Quarter(SE 1/4)of sold Section Twenty' sun(27)o&stones of IQ 1 () () ter Ore Hundred Soty-eight(188)feet;thence South parallel with the East line of said Section Twenty-seven(27)a distance of One BLOCK F rt Hundred(10D)Net;thence East parallel with the South line of said Northeast Quarter(NE 1/4)of Southeast Quarter(SE 1/4)of sold h I $ Fie section Twenty-seven(27)a distance of One Hundred Sixty-eight(168)Net to the point of beginning,according to the U.S. 4 [] $ Oovemment survey thereof. N <( bfR AND O tj p Z 4n; I WK The South 30 feet of the East 168 feet of the South 1/2 of the Matthew(1/4 of the Soulheaat 1/4.Section 27,Township 28,Range 6 TOE PABNEEL rent THE MUM Z �( 24.Hennepin County Minnesota.ri IeE OF NE ME 1/4 OF SE I/4 " C� r SEC n,TNP.28.ROE 24-. �I Has caused the earn.to be surveyed end potted as RICHFIELD CITY HALL and does hereby dedicate to the public for public use forever the �� t C) (3 public ways as mated by this plot. —1-1--- 1 <[ I ter) In witness whereof said Oty of RkhRdd,a municipal corporation under the laws of the State of Minnesota,ha mused Bum presents to be ') \j, 11 I 1 F3 dgned by Its proper officer the _day of 20_, V) 61 r-i -188—y_-i_'.. (� City of Richfield .N ��� °. I ;ti 1 ^/ WNW: its F L7 T $ `( The foregoing insWmanl era acinodedaed before me this_day of 20�by the _Th_g. -,�j of City of RkhRnW,a munkpd erparation under the Iowa.of Ne State of Mimemte.on behalf of wit carporetton. S 1 .i I 1 I `�` Ion 33 I - / I S69 42'5/°W 456.46 1 .....;\ I (� 1 • .:.... `-( 168 '2,0_--71 ! STATE MT rA �� I R 68TH STREET Ii t EAST R I \R e �'` F. S89.42$/"W ( 498.4J 5 1 877/ STREET 1 EAST R `� Nalary Publ m County. Minnesota ___ t --�-- My COmmNelun Expice — ea N UE r SE I/4 r SCUM 30 FEU OF 11 66 ` 1/4 SE i/ SEC.IE Ct.INTO: TERRACE N '212/4 OF SE g.42%. SOUTH I/2 OF I E ME 1/4 27.TWP.23•MiE.24 W SEC.27,TwP. 24 a.2 SEE OF sEC 27� 11)sE I 'Z4 St I I.Leonard F.Carlson,do hereby certify that this plot was prepared by r under my direct supeMSom;that I ern a duly Licensed Lond Surveyor in the State of Minnesota that this plot Is a correct representation of the boundary survey;thot all mathematical data and labels ore correctly designated on TAXPAYER SERNCES DEPARTMENT,Hennepin County Minnesota this pot;that all montmente depicted ou this plat have been r sail be correctly eat within one year,that dl water boundaries and wet lands as defined M Minnesota Statutes,Seaton 505.04 Subd.3,as of the dote of this certificate ore shown and labeled an the plot;and all public ways re shown end I hereby certify that toms payable In 20_end prior)era have been pold for land described on lids plat. labeled on the plot. Dated thin day of .20 (toted the day of 20� Leonard F.Carson,Licensed Land Surnwer NYork V.Chapin,Hennepin County Auditor Minnesota License No.44890 BY: Oeputy STALE OF YRINESO7A • DENOTES IRON MONUMENT FOUND COUNTY OF IIQ•1EPIN O DENOTES 1/2 INCH BY 14 INCH IRON SURVEY DINSION,Hennepin County.Minnesota The instrument war acknowledged before me the_day of 20—by Leonard F.Carson. MONUMENT SET AND YAKKED BY Pursuant to Minnesota Statutes,Sec.3838.565 1969,this t has 6«n one&this_day of PLS NO.44890 .20J ( ) Wa oPpr WNlom P.Brown.County Surveyor BEARINGS SHOWN ARE ASSUMED Notary Polska. Connty.Monemto BY: My Commission Espies RICHFELD.MINNESOTA COUNTY RECORDER.Hennepin Carmty,Minnesota This pat of RICHFIELD CITY HALL was approved end accepted by the City coma of Richfield,Minnesota.at a regor meeting thereof held this —day of .20_,and said plat s In compliance with the provoaba of Minnesota Statutes,Section 505.03.Subd.2. I hereby certify that the within pat of RICHRELD CITY HALL was recorded km this office the_day of .20_et odcob_,M. j�Es NDE 60 0 60 120 Martin McCarndOh,County Recorder CITY COl NCA DF RICHFlELD,MINNESOTA UBVEYl1VC7 SCALE IN FEET BY: _Deputy By Mayor By— .Manager AGENDA SECTION: RESOLUTION AGENDA ITEM# 9 REPORT# 43 STAFF REPORT Is►.64, c CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME,TITLE atDEPARTMENT DIRECTOR REVIEW: Ati SIt,:TURE OTHER DEPARTMENT REVIEW: 1\),)0- I SIGNAT RE / iu REVIEWED BY CITY MANAGER: ` Or ITEM FOR COUNCIL CONSIDERATION: Consider an amendment to a planned unit development to allow a public school within an existing shopping center (HUB Shopping Center—former Bally's Fitness Building). I. RECOMMENDED ACTION: By Motion: Approve the attached resolution granting an amendment to the approved Planned Unit Development, Final Development Plan, and Conditional Use Permit at 100 West 66th Street (HUB Shopping Center) to allow a public school. II. EXECUTIVE SUMMARY The owners of the HUB Shopping Center have applied for a major amendment to their approved Planned Unit Development (PUD) which would allow a charter school (Flex Academy) to operate within the former Bally's Total Fitness building. The proposed school will serve up to 300 students in grades 6-12. The Shopping Center is considered legally nonconforming in regard to a number of performance standards (e.g. landscaping, impervious surface, parking lot screening). Historically, the City has required the addition of parking lot screening when new uses have been introduced to the HUB Shopping Center. In the past, the City's Public Works Department has occasionally allowed required screening to be located within the public right-of-way; however, in this case Public Works' staff 021114-100 66th St W HUB APUDxxx believes that it would be inappropriate because it would conflict with future plans to reconstruct 65th Street. Alternatives were discussed at the Planning Commission meeting and the applicant has proposed to use large decorative planters instead of fixed plantings within the right-of-way. The Public Works Department has agreed that this proposal would be acceptable. The applicant has also submitted an initial traffic plan. This plan was developed with the help and input of City Transportation Engineer Jeff Pearson and is considered to be a draft. Engineer Pearson has requested a follow-up evaluation of the plan once school operations begin. III. BASIS OF RECOMMENDATION A. BACKGROUND • Applications for land use permit amendments require compliance with current Code standards. • In the case of large multi-tenant developments, the City has typically required modifications to the site immediately adjacent to the new tenant. In this case; however, it would be difficult to add parking lot screening on the perimeter of the property (within the property boundaries) because it would result in an odd lot configuration that would create confusion in an already difficult parking lot. • This application was considered by the Planning Commission on January 27th. The Planning Commission recommended approval conditioned upon finding an appropriate way to screen the parking lot and creation of a draft traffic plan that would facilitate safe pick-up and drop-off of students. B. POLICY • The addition of a new use to an existing PUD requires approval of a Major Amendment to the PUD. • The site does not meet current landscaping, impervious surface or parking requirements (exceeds parking maximums). • An amendment to the PUD requires the applicant to make improvements to bring the property into compliance with current standards, except where it is determined that the changes would be extremely impractical or extensive. Additionally, alternative landscaping and screening plans can be approved when they are found to be in compliance with the purpose and intent of requirements. o Historically, the addition of parking lot screening has been an important component of improving the appearance of nonconforming sites. These improvements were required for a tenant (day care) within the Shopping Center in 2011. • The total parking requirement for the Shopping Center and School is 855 spaces; there are 1,050 spaces available throughout the site. The addition of landscape islands could reduce this overage and decrease excess impervious surface. Staff feels it would be excessive to require total compliance based on one tenant change; however, the addition of parking lot islands in this area could be considered. • The findings necessary for approval of an amended Conditional Use Permit, Final Development Plan and Planned Unit Development are described in the City Code (Subsections 542.09, Subd. 3 and 547.09, Subd. 6) and further articulated in the attached document. C. CRITICAL TIMING ISSUES • 60-DAY RULE: The 60-day clock 'started' when a complete application was received on January 10, 2014. A decision is required by March 11, 2014 OR the Council must notify the applicant that it is extending the deadline (up to a maximum of 60 additional days or 120 days total) for issuing a decision. D. FINANCIAL • The required application processing fee has been paid. • The applicant, Flex Academy, has an outstanding bill due to the City for a November 2013 room rental. E. LEGAL • A public hearing was held before the Planning Commission on January 27, 2014. No members of the public spoke. • Notice of the required public hearing was published in the Sun Current newspaper and mailed to properties within 350 feet of the proposal. • The Planning Commission recommended approval of the proposal with the following stipulations: 1. That parking lot screening alternatives be discussed prior to consideration by the City Council. 2. That an initial traffic plan be discussed with the Public Works Department prior to consideration by the City Council. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Approve the proposed amendment with additional and/or modified stipulations. • Deny the proposed amendment with findings that it does not meet City requirements. V. ATTACHMENTS • Resolution • Required findings • Existing site plan • Shopping Center tenant plan • Proposed landscaping plan • Proposed initial traffic plan • Flex Academy Mission, Vision & Purpose document • Planning & Zoning maps VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Flex Academy representative(s) • Mr. Jeffrey P. Agnes of A Architects, LLC RESOLUTION NO. RESOLUTION APPROVING AN AMENDMENT TO THE PLANNED UNIT DEVELOMENT, FINAL DEVELOMPENT PLAN AND CONDITIONAL USE PERMIT TO ALLOW A PUBLIC SCHOOL FACILITY WITHIN THE "HUB" SHOPPING CENTER AT 100 WEST 66TH STREET WEST WHEREAS, an application has been filed with the City of Richfield which requests an amendment to the Planned Unit Development, Final Development Plan and Conditional Use Permit to allow a public school to occupy the 26,185 square foot building within the HUB Shopping Center development legally described in Exhibit A; and WHEREAS, the public school would serve approximately 300 students in grades 6- 12; and WHEREAS, the Planning Commission of the City of Richfield recommended approval of the requested amendment at its January 27, 2014 meeting; and WHEREAS, the requested amendment meets those requirements necessary for approving a Planned Unit Development as specified in Richfield's Zoning Code, Section 542.09, Subd. 3 and as detailed in City Council Staff Report No. ; and WHEREAS, the requested amendment meets those requirements necessary for approving a Conditional Use Permit as specified in Richfield's Zoning Code, Section 547.09, Subd.6 and detailed in City Council Staff Report No. ; and WHEREAS, the City has fully considered the request for approval of the amended Planned Unit Development, Final Development Plan and Conditional Use Permit. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. An amended Planned Unit Development, Final Development Plan and Conditional Use Permit are issued to allow a public school, as described in City Council Staff Report No. , in the 26,185 square foot building on the Subject Property legally described in Exhibit A. 2. This amended Planned Unit Development, Final Development Plan and Conditional Use Permit is subject to the following conditions: a) That the applicant schedule a follow-up meeting with the City Engineer to discuss the adequacy of the approved draft traffic plan within eight weeks of opening for class. b) A bicycle rack that can accommodate a minimum of three bicycles is required to be maintained at all times. c) That the applicant obtains a permit from the Public Works Department prior to any work within the right-of-way. d) That parking lot screening in the form of large planters is installed per the approved landscape plan dated 2/3/14. e) Required planters in front of the building and within right-of-way must be continuously maintained and include live plant materials during the spring, summer and fall and decor over the winter. f) Sign permits must be applied for separately. This resolution does not constitute approval of any signs. g) That the conditions and stipulations of all previously approved plans not specifically changed through this amendment remain effective. h) The applicant is responsible for obtaining all required permits, compliance with all requirements detailed in the City's Administrative Review Committee Report dated January 7, 2014 and compliance with all other City and State regulations. i) That the recipient of this amended Planned Unit Development, Final Development Plan and Conditional Use Permit record this resolution with the County, pursuant to Minnesota Statutes Section 462.36, Subdivision 1 and Richfield Zoning Code 547.09, Subdivision 8. j) Prior to the issuance of an occupancy permit, the applicant shall: a) Submit a copy of the recorded resolution; and b) Submit a surety equal to 125% of the value of any landscaping and/or site improvements (based on two bids including labor cost) not yet complete. 3. The Planned Unit Development, Final Development Plan and Conditional Use Permit shall remain in effect for so long as conditions regulating it are observed, and shall expire if normal operation of the use has been discontinued for 12 or more months, as required by the Zoning Ordinance, Section 547.09, Subd. 9. Adopted by the City Council of the City of Richfield, Minnesota this 11th day of February, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk EXHIBIT A Lots 2 and 3, Block 1, Richfield Hub Superblock, according to the recorded plat thereof, Hennepin County, Minnesota. Together with that part of vacated Pleasant Avenue described as follows: All that part of the Southeast Quarter of the Northwest Quarter of Section 27, Township 28, Range 24, Hennepin County described as follows: Beginning at the most northerly northwest corner of Lot 3, Block 1, Richfield Hub Superblock, as platted and of record in the office of the County Recorder; thence South 00 degrees 20 minutes 18 seconds West, assumed bearing, along the westerly line of said Lot 3, a distance of 142.11 feet; thence South 89 degrees 56 minutes 52 seconds West, a distance of 30.00 feet, to the most westerly line of said Lot 3; thence North 00 degrees 20 minutes 18 seconds East along the northerly extension of said most westerly line, a distance of 142.11 feet to the westerly extension of the most northerly line of said Lot 3; thence along said westerly extension 30.00 feet to the point of beginning. Together with all that part of said Southeast Quarter of the Northwest Quarter described as follows: Commencing at the intersection of the southerly extension of the westerly line of said Lot 3 and the southerly line of said Southeast Quarter of the Northwest Quarter; thence North 00 degrees 20 minutes 18 seconds East along said southerly extension a distance of 183.00 feet to the most westerly southwest corner of said Lot 3 and the actual point of beginning of the land to be described; thence North 89 degrees 59 minutes 52 seconds East along the southerly line of said Lot 3 a distance of 48.13 feet to a westerly line of said Lot 3; thence South 00 degrees 25 minutes 38 seconds West a distance of 33.00 feet to the most southerly southwest corner of said Lot 3; thence North 89 degrees 59 minutes 52 seconds East along the southerly line of said Lot 3 a distance of 253.99 feet to the southeast corner of said Lot 3; thence South 00 degrees 25 minutes 38 seconds West along the westerly line of Lot 2 said Block 1 and its southerly extension a distance of 107.00 feet to a line drawn parallel with and 43.00 feet northerly of said southerly line of Southeast Quarter of the Northwest Quarter; thence South 89 degrees 59 minutes 52 seconds West parallel with said southerly line of said Southeast Quarter of the Northwest Quarter a distance of 35.90 feet; thence North 00 degrees 20 minutes 18 seconds East a distance of 27.00 feet; thence North 89 degrees 59 minutes 52 seconds East parallel with said southerly line of said Southeast Quarter of the Northwest Quarter a distance of 15.00 feet to a line drawn parallel with and 282.00 feet easterly of said southerly extension of the westerly line of said Lot 3; thence North 00 degrees 20 minutes 18 seconds East along said parallel line a distance of 71.56 feet to the north line of the south 141.56 feet of said Southeast Quarter of the Northwest Quarter; thence South 89 degrees 59 minutes 52 seconds West along said north line of the south 141.56 feet a distance of 282.00 feet to said southerly extension of the westerly line of said Lot 3; thence North 00 degrees 20 minutes 18 seconds East along said southerly extension a distance of 41.44 feet to the point of beginning. Required Findings Part 1: The following findings are necessary for approval of a PUD application (542.09 Subd. 3): 1. The proposed development conforms to the goals and objectives of the City's Comprehensive Plan and any applicable redevelopment plans. This requirement is met. The Comprehensive Plan designates this site as Mixed Use. 2. The proposed development is designed in such a manner as to form a desirable and unified environment within its own boundaries. This requirement is met. The building is an existing structure that has previously been fully occupied by a use with similar peak times. 3. The development is in substantial conformance with the purpose and intent of the guiding district, and departures from the guiding district regulations are justified by the design of the development. The purpose of the guiding C-2 (General Commercial) District is to allow a wide variety of uses serving Richfield and beyond. This requirement is met. These uses are expected to be attractive in appearance from all sides and compatible with nearby residential properties through compliance with the Performance Standards specified in Section 544. Section 509.25, Subdivision 7 specifically addresses upgrading nonconforming site improvements that affect the appearance and impacts of a site. It is not intended to require extensive changes that would be extremely impractical such as moving or lowering buildings. • Nonconforming landscaping and screening: The existing site does not meet landscaping or screening requirements. o The east side of the building will be enhanced through the addition of large planters with year-round plantings and decor. o Parking lot screening shall be achieved through the use of large planters within the public right-of-way. When 65th Street is reconstructed, the planters/screening can be relocated to either achieve the same effect or enhance the site in a similar manner. o It would be unreasonable to require the removal of 200+ parking stalls in order to meet parking maximum requirements. o It would be unreasonable to require compliance with impervious surface requirements when only one tenant is changing. • The appearance of the north side of the building will be enhanced through the addition of more windows. 4. The development will not create an excessive burden on parks, schools, streets or other public facilities and utilities that serve or area proposed to serve the development. The Public Works Department has reviewed the proposal and that adequate services are or will be available. 5. The development will not have undue adverse impacts on neighboring properties. No undue adverse impacts are anticipated. 6. The terms and conditions proposed to maintain the integrity of the plan are sufficient to protect the public interest. This requirement is met. Part 2: All uses are conditional uses in the PC-2 District. The findings necessary to issue a Conditional Use Permit (CUP) are as follows (Subd. 547.09, Subd. 6): 1. The proposed use is consistent with the goals, policies, and objectives of the City's Comprehensive Plan. See above: Part 1, #1. 2. The proposed use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. The purpose of the Zoning Code is to protect and promote the general welfare of the City. The proposal does not conflict with this purpose. The purpose of the Planned Unit Development Districts is to provide an opportunity for innovative and creative development. The proposal is for the reuse of an existing building within the PUD and does not conflict with this purpose. 3. The proposed use is consistent with any officially adopted redevelopment plans or urban design guidelines. N/A 4. The proposed use is or will be in compliance with the performance standards specified in Section 544 of this code. The site is legally nonconforming and regulations related to nonconforming site improvements apply. See above: Part 1, #3. 5. The proposed use will not have undue adverse impacts on governmental facilities, utilities, services, or existing or proposed improvements. The Public Works Department has reviewed the proposal and that adequate services are or will be available. 6. The use will not have undue adverse impacts on the public health, safety, or welfare. No undue adverse impacts are anticipated. An initial traffic plan has been developed and shall be reviewed within eight weeks of opening. 7. There is a public need for such use at the proposed location. The successful reuse of vacant buildings is a benefit to the City. 8. The proposed use meets or will meet all the specific conditions set by this code for the granting of such conditional use permit. This requirement does not apply as public schools and other similar learning institutions are a permitted use within the guiding (C-2) District. • I LEGEND CONCRETE SURFACE • MONUMENT FOUND 0 SEMAPHORE trigs--G-v/ MULCH °I�° .BENCH I L _ - _ - _I L� - - rig ® ELECTRICT I _ ROCK R:•. ELECTRIC TRANSFORMER � �'� 4? HYf1RNJi 4�r, i GRASS 4:f UGHT POLE 4r ivyh5i S O MANHOLE I STREET l'''4 '.it PAVERS yN'•t WATER VALVE i • �s NEW :'18'W 321.19 au 5 u;� �H� 0 DECIDUOUS TREE j �E�"g'0� ,Ji�aIw'.e5�E-r;�a. & 'AiQL,?r+d v�L•'iXiYLti_.:� 4i°,i1ii8F&2S$�ivy'�_ .- - . BUSH �Tp ..7 `i I N i� IgliW/ I • 47.92`;'" x ITZk- u, i I e-.� \�� `\•\ //-® f ^--}-i _ _-fin _- - - - - I /- VTIUTY EASEMENT PER PIA-4-, iN r - OLD II a I �u� I// !� c5„....-z:-b - Ne933'49'E DESCRIPTION ,_ .A'�'`!' - -- / i' 60.E Lots 2 a.M 3.Block 1,Richfield Hub Superbbck,accord ng to the recorded plot thereof.Hennepin County,Minnesota. w f 's••AQ' // 0 ® // / V7/.: \\ Ttacated Pleosont Avenue described as faN856S2E 329,40 8.08- I''f! pP N / Southeast Ouarter of the Northwest Quaf SecUOn 27,Townshp 28,Range 24,Hennepin County l .�_.�:.. � --- -----NOS'- -- -- °4 Lf _ I 8RNW5 PMENT g4 d Beginthe most northery northwest comer of Block 1,Richfield Hub Superblock,os plotted old of I `' / , r '>r' I record in the office of the County Recorder;thence South 00 degrees 20 minutes 18 secoMS Wes4 assumed +- %� // �� •� ._ _ .� '� - ��-;////// ��, L- bearing,obng the wasters GM of¢aid Lot 3,a distance of 142.11 Icet;thence South 89 degrees 56 minutes 52 / s I secoMs West,a astonce of 30.00 feet,fo the most westerly line of sari lot n3 thence North 00 degrees 20 I / / :/::-:.-2/// I mnutn 18 s canals Easl along the no the ly extension of seta most wasters line,o distance of 142.11 feet to the restery extension of the most narthery line of said lot 3;thence along said westerly extension 30.00 feet to the ed I r // /// Fq2 f� I III Pant of begin ng. I - f`' / ; . /� \ I I T ether with dl(hot n//. / / ,� / : Ip og port of s<id Southeast Onmrter of the Northwest Quarter described os(allows:/ /�/ % Commencing at the intersection of the southerly extension of the westerly Ina of sold Lot 3 and the southerly line of sold I /// Southeast Quarter of the Northwest Quarter-,thence North 00 i `s /J.7„,..: / //�/ / / b I degrees 20 minutes 18 seconds East along soil southerly 'r ,a��s/a/// / //,/,/,,, extension a distance of 183.00 feet to the most westerly southwest comer of said lot 3 and the actual point of beginning /rl�"'"' �'+ / / / / of tfa IoM to be defoot to.thence North 89 degrees 59 minutes 52 seconds East Wong the southery line of sold Lot 3 ]TOAD /- rG /, //// // %// a distance of 48J3 feet to o wester line of said Lot 3•ihentt South 00 der / b gees 25 minutes 38 sends West o - / .y , 6 �� ® //1//./1/ I I I distance of 33.00 feet to the most soothers southwest corner of sold Lot 3;!hence North 89 degrees 59 minutes 52 ' /� �S , P • /�// .. // / / / / / ' I I seconds East along the southerly ine of sold Lot 3 a distance of 253.99 feet to the southeast corner of sold Lot 3; I 7:r-7.- '91/8,,, g thence South 00 degrees 25 minutes 38 seconds West obng the wasters One of Lot 2 sold Block 1 and its southerly ® / Jy j� / `. / is // '//:/ • 4�as., I extension a distance of 107.00 feel loo line drown parallel with end 43.00 feet northerly of sold southerly One of - / // �/ 'y Southeast Quarter of the Northwest Quarter,thence South 89 degrees 59 minutes 52 seconds Weal pardkl with soil fa I �/ / s N89'59'52�E 250,26 I southerly / / southe line of said Southeast Quorter of the Northwest Quarter o distance of 35.90 feel;thence North 00 degrees 20 •,%/1 /, .y7 minutes 16 accords East a distance of 27.00 tech(hence North 89 degrees 59 minutes 52 secoMs Eost parallel with said soothe line of said Southeast Quarter of the Northwest Quarter o distance of 15.00 feel to a line drown mane! / r i-/ � / nil' / � •' /// /� // / I with and 282.00 feet easterly of said southerly extension of the westerly line of said.Lot 3;thence North 00 degrees 20 -,i i ' ,• / / /- ./ /• • 7- / / �::; minutes 18 seconds East along soil parallel One a distance of 71.56 Net to the north One of the south 141.56 feet of i / y / /,// - I 7 i I said Southeast Quarter of the Northwest Quarter,thence South 89 degrees 59 minutes 52 seconds West along sold north One of the south 141.56 feet a distance of 282:00 feet to said southerly extension of the westerly line of.W Lot 3; ^0 / // "�. �- /� /j/`/fit/NA/M 5 ,' � //� {t y{ Uuntt North 00 degrees 20 minulos 18 secwds Eosl obng aoid southerly°xlension a d laruca d 41.44 foci to the point o , //"/�r /� ! /' / �J// .tif��•' f,•�. / // / // �ti_ LO of beginning. Z '� � lfi/OUILUING J � S a(i ty OGS / /f// /// '.I a, 1 II AREA. The subjxt.property contains 728,120 s feet 16.72 oeres. / �/ . / _�ggam �i]R> 1f�, S• / / / PARKING: 1;057 regW°r parking s ces and 44 hondi<o s ces ore shown. I w // / �' ;:Q SJ 4p t� F. /� / 6 I pa P /;222„:"': '/' !j ea ,r .;' P \ `�f'i / f�� / '�; O I (fnebdes vari^9 spaces Mn9 Partioly/compkty outside of subject Property) a/ oG , _0', �yy.k q. 42 cfi / f.i Tp 4 (n SURVEYOR'S NOTES rn/ ""/:-,,/,,," �!�'/, S•o '-./ G s,.�1� keg, / / -s .{.. 1.Orientation of the Fx pm the south line of the Northwest Quarter of Section 27,Township 28,Range - �_ q'�0, ` `(}. a fe"1> / _ g 24,Hennepin County County.Mnnesota.which s assumed to bear North 89 degrees 59 minutes 52 seconds East. I / / jyg N // /r +� c ��k z / O Sv�� tl j 2.The on-site improvements are shown based on a survey by Briton k Menk.Inc.in 1992 and observed Chongea Worn(hot survey noted during a site inspection on November 8,2011, CO / /j - 0 _ `S•��� �,� ®�.�1 `'4rjFn, ... ` �\ , QP � - b W I 3)This survey was performed,and the survey mop prepared,without benefit of either a title imuronce commitment or on _ 14 • 4 O •' , G Z ° z attorneys title opinion.The record boundary and easement information(if arty)shown hereon is loosed on information provided by //j A • Y ,Fryr �N ` , rlr ' t2 > the client. Rawer°h of documents affecting title to the property surveyed or adjoining properties has been limited to a can n ;1s59'S2"� 1 Ti `!�'� ,J s Q review of record informotia+and it is recommended that°B title molten affeaU this 9 41/a w/ 1 (� re F 0••/,/j� a v� {49 Y p olesso wl. n9 property and survey be reviewed by an / 538 d T u� \ u7� F otlorne or other title uo Dui 3300/ % Siµ -38f • `�. ��� \) I CERTIFICATION: _i ) N895952"E 25 • i \ On behalf of Bolton&Mcnk,Inc.: n 'f I I I I -253.99(u Gam. .pE)fISTING oa ��I� 5 • I .i i r0 �,/- ILDING - 'aja -I \ 4r'� - '' •� I J J hereby certify that this urvry,plan or report was Pr<pwed by me or under my Afoot r. I s: S89'S9'52'W 282.00 tit gP 4p, - °I Lfcenxd Lard Sa a supervision,and that l em a day rreyor under the lows of the State of Minnesota. 1 J I� 282 _,� I , SOIN • � [^ p ZzA.S? I Si.I November 7,2011 T '59'52'E. BITUAit10U5 PAVEMENT o !1 i :% We I Richor.^ wms.Jr. ORNAMENTAL GRASS a LS PI y$ v 14.60 NEAS)/15,00{DES(,•) / Q a 1+ usN1ES Mr sa Numbs o Ni{i N0'20'18'E' �:1 �,M�� u B �� I .i■s's i� „®,.\��n ., Rey. i Trees and Bushes;Gross Areas;Dote;Parking Count:Legend Yi I 2700 t0��_ `I+L'S�S$S'.'S. qy� I I n �ia�lY i.�W- qtr 7 .'r�.'.�i•"� d: ��Ee d�"A.39• G� ''',2 S89'59'52`W-. ° N0'2538`E T N89•59'52'E 933.98 A �R e 7.00 BUSHES TA 35.90 ORNAMENTAL GRASS! ,e [SLY LNE OF SE 1/4 OF NW 1/4,SEC.27,TWP.28,AGE.24 WEST 66TH STREET ( COUNTY ROAD NO. 53 1 SURVEY CERTIFICATE Lots 2 end 3,Block 1. Richfield, Hennepin County, MN Richfield HAS Superbtock E30LTON 8c 'MENK, IMO_ Consulting Engineers & Surveyors 12224 MCOLLET AVENUE S.BURNSVILLE,tai 55337 (952)890-0509. FOR:Brixmor Property Group Bolton&Monk,Inc.201 I,All Rights Reserved MANKATO,MN FAIRMONT.MN SLEEPY EYE,MN BURNSVILLE.MN 1:\PPoV\T121041,Ion. 01 SURVEY Rights COND\104165/300(.DWG 11-09-2011 10:57a.m. WILLMAR,MN CHASKA,MN RAUSEY,MN AWES,IA JOB NUMBER T12.104165 FIELD BOOK:351.PG.26 DRAWN BY: RJW S27-T28-R24-24 M , Richfield Hub and West Shopping Center ' 36 West 66th Street, Richfield, MN 55423-2316 (44.884421, -93.280124) �RI)CMOR _,dite GLA: 215,334 Major Tenants: Marshalls, Dollar Tree, Michaels, Walgreens, Rainbow Foods - ___._______-- - Unit Retailer Sq. Ft. -_, ,)15_, 01 Available 5,411 01A Great Clips 1,216 -- - -1 —� 02 Michaels 24,235 N FFITIIIIIIIIIIIHH111111111 _ l 1 1111.1 1111 _ _ 1 111111111 Tl 1 1 1 1 1 1 03/03A Dollar Tree 11,801 10 HCMC Richfield Clinic 7,545 dl 4 12 Foot Locker 2,500 West 65th Street I ( H11111 1111 I — - 14 Marshalls 26,785 15 GameStop 1,698 .. — — 16 Dots 6,000 1— - - _ 17 Sally Beauty 1,440— 18 Hallmark__-_ ._._.-___-._ 111 I I I I I • 14 _- — — 18A T Mobile ,450 �.�_" — — -- 18B Hallmark 2,900 -_ i �� 19 Golden Tobacco 1,440 J I I I I I I I I I I I I I I j I I -- 20 Little Caesars 1,440 / "N I 21A City Looks 1,234____ © S -\ 1 _ f 21B City Nails 1,891\<i 22 Hub Jewelers 3,432 — 23 Walgreens 12,000 1 Q N p 25 Available 5,418 Q ■ _ 26 China Garden 1,809 1 27 Taco Morelos 2,890 28 Higher Grounds Academy Center 3,512 1 2 Q��a'❑ 12 1h ~� . ` 33-2 Available 1807 9,9 34 Burger King 4,401 if - -'-D r 34-2 Liberty:;: icOs Sery 1,587 >> ��9AA Q` 1 -1 + 1 Si 34-2A Brixmosing 932 A o • ��� ���� I B Available ods 52,195 / '� ,\pt Q 26,185 �A� SOP 6 Rai4I �s UP To Your UI•- �/ • / \ _U Iltll' 1q 52,195 / 1 ■ \ ti, /QQ: '' ' ' 111111. .. / \ 4 ," . /rD c__________.;\% ":___)_ LT: e.[-1 �� 34 M �.. _ 1111111 1 34-28 j �� =_ � / • _ J / - O 34 2A ® -1711 I I IJ .� - / I I I I I I I I I I�( � _ 4 11.1,1.111 ■ �� U I I I I I I I I I I I I ( Q ; I (-1.1 .1 I I I I I I I I I I I I I LLll.1 1 1 1 1 1 1 i \ - \ , r, ¢ - West 66th Street - - -- Matthew Johnson (612) 798-7964 matthew.johnson @brixmor.com Richfield, MN Office (612) 798-7960 Brixmor.com Note:This site plan indicates the general layout of the shopping center and is not a warranty,representation or agreement on the part of the landlord that the shopping center will be exactly as depicted herein. - 4186-10/24/2013 I)Ni,lH)i.I'.tilbt 1 'oo,,I1l•c r !!'• r SITE FURNISHINGS ` CONTRACTOR SHALL SITE FURNISHINGS PLANTER ARRANGLANTBJG/ CONTRACTOR SHALL PLANTER ARRANGEMENT PROVIDE INITIAL PLANTING/ AT COORDINATE INSTALLATION, PLANTER ARRANGEMENT COORDINATE PLANTER AT TIME OF INSTALLATION, ---- PLANTINGS FOR SPRING/ COORDINATE PLANTER :�_lltil(it(t J(:�r I Ute(I� SIIMMERWITH OWNER PLANTINGS FOR SPRING/ _� ' SPRUCE TIPS,COORDINATE SUMMER WITH OWNER PLANTING.IPLANTER Damon Farber Associates ARRANGEMENT SEASON PLANTERDO HOT., E 913 is.Minnesota sots 30"x 60"x 30'NGT.,REFER ill WITH OWNER TO PLAN FOR LOCATION Minneapolis,Minnesota 55401 '1411:r s ' % MULCH,REFER TO SPECS phase 6!1333.7521 ,4; SPRUCE TIPS,COORDINATE fax 612.332.0936 }� INTERNAL SELF WATERING PLANTING/PLANTER www.damonfarber.com [- CONTAINER IRRIGATION ARRANGEMENT SEASON u6WiIi! INSERT WITH OWNER °�� PLANTING SOIL,REFER TO 'y Ys r i v I A v 5 MULCH,REFER TO SPECS /i I PLANTER CONTAINER, v• r 1 A. 1" PLANTING SOIL,REFER TO 24'TOP,48"HGT.,19"BASE _a I .i.,....1...-.,t ) :•=•-',,,.-..,7-y v ,y i, ..' SPECS• REFER TO PLAN FOR r — - e?r>' V' INTERNALSELFWATERING LOCATION .1 rr• . CONTAINER IRRIGATION• • INSERT ANCHOR PLANT CONTAINER c%ri rir�r ANCHOR PLANT CONTAINER TO EXISTING CONCRETE TO EXISTING CONCRETE SITE IMPROVEMENTS DRAWING FOR ANCHORING DRAWING FOR ANCHORING FOR: METHOD FOR REVIEW BY I M FORREVIEW BY r I' � LANDSCAPE ARCHITECT _: I METHOD ETHO LANDSCAPE ARCHITECT PRIOR TO INSTALLATION -- '- _�-'�`- PRIOR TO INSTALLATION 1 SITE FURNISHING DETAIL-PLANT CONTAINER(TALL ROUND) 2 SITE FURNISHING DETAIL-PLANT CONTAINER(LARGE RECTANGULAR) L1.0 B LE.31=,6 L1.0 'mew=iw FLEX ACADEMY LANDSCAPE DETAILS HUB SHOPPING CENTER DECORATIVE PLANTER,TYP ON�Y OF(5),INSTALL LEVEL,IN VAI West 65th Street LINE OF TREES,CENTERED FORREV�f OR kt EXISTING TREE OONSsR TO REMAINAND,TYP.CT .„• NI; RICMeld,MN SAVE ••. !■ ,■■ ■■■■■'■•■■■PUN■■I I∎ M■ NI U■— Ill•AEII■®lIII■II� -__�� 'UhI ��■4 ■��4■■uii�■1 -- a �■��Q■ ' r ><_ ■UN! IhereUy certify that a t this Pan was spared by ______r___ ..._. _ me or under on my direct Arddle tuand Dail am RegWe(ed Landscape AtdlxeG under the lows of the Sale of MMnesola. Na ;me Tom Whitlock © Registration 6: 26292 7 PROPERTY LINE GENERAL NOTES ® 50'+/- Signature: Date: / 1 IANDSCAPE CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH FLEX EASING CONDITIONS RELATING TOME NATURE AND SCOPE OFWORK ACADEMY 2 LANDSCAPE CONTRACTOR SHALL VERIFY PLANSAYOUTAND BRING TO NE ATTENTION OF THE LANDSCAPE ARCHITECT DISCREPANCIES WENCH MAY COMPROMISE THE DE SIGN OR INTENT OF THE LAYOUT. C.4. / - _ / / _• 3 LANDSCAPE CONTRACTOR SHALL.ASSURE COMPLIANCE WITH APPLICABLE CODES AND REGULATIONSGOVERNRIG THE WORKATDMATERIALS SUPPLIED. /' / j DFA Project 6: 13-205 p ` / 4 LANDSCAPE CONTRACTOR SHALL PROTECT EXISTNGROADS.CIxtBSIGUTTERS,TRILLS, Drawn/Checked: TC/MJW TREES,LAWNS AND SITE ELEMENTS DURING CONSTRUCTION OPERATIONS.DAMAGE DECORATIVE PLANTER,INSTALL / - TO SAME SHALL BEREPAIREOATNOAIK1fII0NLL COST T0 THE 0WNER Scale: 1"=20'-0" AT BUILDING ENTRANCE 16.+1- - 5 LADSCAPECONTRACTOR SHALL REVIEW THE SITE FOR DEFiCENCESIN SITE J\\ COMMONS WINCE MIGHT IEGATNELY AFFECT RANI ESTABLSHMENT,SURVIVAL OR Date: 2/3/14 r~ y{/ / WARRANTY.UNDESIRABLE SITE COfDITIONS SHALL BE BROUGHT TO THE ATTENTION Revision: J�-� / / OF THE LANDSCAPE ARCHITECT PRpR70 BEGINNING OF WORK 6 TdS CAPE:CONTRACTOR IS RESPONSIBLE FOR ONGOING MAINTENANCE OF NEWLY Q INSTALLED MATERIALS URIC.TIME OF SUBSTANTIAL COMPLETION.REPAIR OF ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PRIORTO SUBSTANIW.COMPLETION I ' SHALL BE THE RESPOLSBBUTYOF THE LANDSCAPE CONTRACTOR. r / 7 EXISTING TREES FOUND ON SITE SHALL BE PROTECTED AND SAVED IINLESSNOTED TO BE `C`\ ' REMOVED OR ARE LOCATED NANM,5ATO BE GRADED.QUESTIONS REGARDING EXISTING `BICYCLE RACKS,.2 / 5-BIKE @ / PRIOR ORE OVN,.SHALL BE BROUGHT TO THE ATTEN/DNOF THE LANDSCAPE ARCLITECT LANDSCAPE \ /� 8 LANDSCAPE CONTRACTOR SHALL PREPARE AND SWABIAYRITTEN REQUEST FOR THE / SASTANTULLCOMPLETION NSPECTpNOF LANDSCAPE AFD SITE IMPROVEMENTS SCREENING / PRIOR TOSUBMiONGFILAt PAY REQUEST.SUBMRTO LANDSCAPE MCHITECT. % PLAN IRRIGATION NOTES I \\\../r'.' / : r 0 16 2 40' 1 SUBSTANTIAL CONTRACTOR TO PROVIDE TEMPORARY IRRIGATION UN[II PLANT )'•'I r / !, ESTABLISHMENT. LANDSCAPE PLAN SCALE: 1"=20 NORTH SITE NOTES Ll lit .4- .....Z; .� A /b �$ -� / t! Q• K. '�, ,' ♦., r 0 0 CD 1 "41\,\ V v� - W 116;•jJ \ �i • ' /> .,\., a \-‘,„ \ •,<` :,...., \\X\ ,,,,,--::,.. i c \- -5 33 \ 's \\\,' . 1 \\1 \s ' idf\ ' ''.\' `/ \\\/ • ' \'-i. . --.'' \`‘K • -3 t!', r, \ VI G �T +� �\ \\ A�`'� fir-,:-0..,' . .. .... i ,.._....... T ri ` qtr a '' J_{ - \\ *.. li \N\ vs.' t i 4 — a\\\..< \• ,. \ „ , ,, (I) 1-- 4 ‘k1 \\ ' o , I \: s v •q .- s!U Q pmwei :--':'' ' , . ,. i,..iii,,\, r,ii,. ,‘ .....nrl -, b'0 s F. From the office of Flex Academy Mission,Vision and Purpose of Flex Academy Excerpt from the School's application which has been approved by it authorizer: Innovative Quality Schools. Mission Flex Academy's mission is to prepare a diverse community of secondary school students to be successful in college and in their careers by providing a flexible"blended learning" experience that develops analytical, compassionate and disciplined self-directed learners. Blended learning refers to the empowering blending of online courses and resources with the support of an onsite school model which more fully integrates face-to-face teacher support and student interaction. Flex Academy believes that the traditional model of schooling where one size fits all doesn't serve many students well, and that technology can enable more innovative schools to offer powerful and effective individualized instruction to a diverse community of students. Using already developed world-class online courses and accessible embedded student performance data, the Flex model enables small group instruction, self-pacing,flexible class scheduling and collaborative projects, and a much larger array of electives than in most schools (including access to 150 high school courses and over eight world languages, including Chinese, Arabic, Latin and Spanish). Vision Flex Academy will be a place where all children will have access to exceptional curriculum and tools that enable them to maximize their success in life, regardless of geographic, financial, or demographic circumstances. Our vision is to create a high-performing and innovative school that will produce graduates capable of exemplary levels of higher order thinking and student achievement, as well as prepares students for any post-secondary opportunity they wish to pursue. Using individualized education as its underlying framework, Flex's will greatly increase all students' academic, intellectual and social progress. • The tools and methods of flexible learning will help Flex students proceed at an optimal pace, overcome obstacles, and pursue special interests. • Flex will use a "growth measure" to assess school and student achievement over the course of each school year, using valid and reliable adaptive assessments. These assessments will allow us to measure our students' gains longitudinally compared to a large, nationally normed group. • Ideally, a significant number of Flex's graduates will complete one year of college or an associate degree, for the scheduling of Flex courses are easy to work around in terms of dual enrollment college course schedules. • From the office of Flex Academy Statutory Purposes of Minnesota Chartered Schools Addressed As discussed in the School Foundation section below, Flex will address the following statutory purposes of Minnesota chartered schools through its innovative school model: 1. Increase learning opportunities for pupils 2. Encourage the use of different and innovative teaching methods; 3. Measure learning outcomes and create different innovative forms of measuring outcomes; and 4. Creating new professional learning opportunities for teachers. Grades of the Proposed School Flex will serve the 6th through 12th grades, as the Flex model is most powerful with students who have reached the age where they are capable of significant self-directed learning. 100 66th St W (HUB West) - APUD 1 /2014 Surrounding Zoning mom wins ❑! EMI IJ; Li � w iiE _ 0 Ce El ,_ NJ i g D fY a CI MI❑ R-2 (] I O _0° ° U MI . . tia . w m■ . o C �"R21 � GI MI Imo-! L [❑ g 111 ❑ wrrA MI -2 ❑ li 65TH STREET I ria rVIR-2 65TH STREET I PI r Ar 1 Pu 2 \/ , 1 1 . 0 0 1 Pc-2 `fi 4,4 i ' 2 0 66TH STREET ■ 11%41 r), __\ 1. H C'2 ( R Z-- , � I 3 r 1 D r C-2-General Commercial Feet PC-2-Planned General Commercial 0 80 160 320 480 640 800 R-Single Family Residential A MR-2-Multi-Family Residential N MR-3-High Density Multi-Family Residential Path: I:\GIS\Community Development\Staff\Planning Tech\Projects\100 66TH W-Z.mxd 100 66th St W (HUB West) - APUD 1 /2014 Surrounding Comprehensive Plan `r7 1---1 U w L . ❑E] w- L__.i L-1 ; hr l `-�J U ; u `� ° ° U w L Qa_ i 0 < 0 D bi < --- 0 < 1 fit 3) E 1 0 S- pi X _ED j W a MDR LE -7-1 Pral z H 2 E E PI'.. -IJ❑ ❑E ° IMDRI L `"'� -ow Co C CI I�� MHD HI 65TH STREET Imp: I I rip, , IMHDI _ MHD h 65TH STREET MIXED T / / hplEO r." '''''' MIX a ,� MIXED " _ I , I MIXED if 1-1 nab 66TH STREET I � J XED _ SCH II J ? ii—r-I -----7 i MIXED-Mixed Use 1 Feet MHD-Medium-High Density Residential 0 80 160 320 480 640 800 MDR-Medium Density Residential N LDR-Low Density Residential V SCH -School Path: I:\GIS1Community Development1Staff\Planning Tech\Projects\100 66TH W-CP.mxd AGENDA SECTION: OTHER BUS. AGENDA ITEM# 10 REPORT# 44 Madill STAFF REPORT RICHFIELD CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: ELIZABETH FINNEGAN, CIVIL ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: d ,,,,__ ea____ SIGNATURE ! OTHER DEPARTMENT REVIEW: 0 NI•i , F 1 REVIEWED BY CITY MANAGER / I/ 4101 ITEM FOR COUNCIL CONSIDERATION: Consideration of • Award of contract for the North Richfield Parkway Project (65th Street to 63rd Street) and • Authorization for the City Manager to approve changes in the construction contract up to $100,000. • Proposal for WSB &Associates to provide construction engineering services. I. RECOMMENDED ACTION: By Motion: 1. Accept the bid minutes/tabulation and award contract to Northwest Asphalt, Inc. in the amount of$652,833.04 for the North Richfield Parkway Project. 2. Authorize the City Manager to approve contract changes under$100,000 without further City Council authorization. 3. Approve the hiring of WSB & Associates to perform Construction Engineering Services for the North Richfield Parkway Project for a fee not to exceed $96,389. II. EXECUTIVE SUMMARY Consistent with City Council direction, the Capital Improvement Plan, and the City's Comprehensive Plan, staff is working towards the completion of Richfield Parkway 02112014RichfieldPkwyConnectionContract from Bloomington Avenue to the 66th Street Roundabout. This project is the final leg in the completion of Richfield Parkway and will tie the Richfield Parkway Connection Project to the Roundabout at 66m Street (65th Street to 63rd Street). Bids for the construction of the North Richfield Parkway Project were opened on January 30, 2014. Northwest Asphalt, Inc. was the lowest responsible bidder (bid tabulation attached). The Engineering firm of WSB &Associates has submitted a proposal to provide the construction engineering services for the construction of the North Richfield Parkway Project in an amount not to exceed $96,389. III. BASIS OF RECOMMENDATION A. BACKGROUND • The City Council approved the ordering of the project on February 12, 2013. B. POLICY • The Replacement of Cedar Avenue by a new Richfield Parkway is identified in the Comprehensive Plan (6-19). • Council approval is required for expenditures over$100,000. C. CRITICAL TIMING ISSUES • The acceptance of the bid tabulation and the award of contract will allow the construction to stay on schedule for May of 2014. D. FINANCIAL • Fourteen bids were received for construction; the low bid was $652,833.04 • The Engineer's Opinion of Cost for construction was $766,660.20, so the bid is within the expected budget estimates. • The construction of the project will be funded by proceeds from 2013A General Obligation Improvement Bonds and The Three Rivers Park District. E. LEGAL • All contracts over $100,000 require sealed bids to be solicited by public notice. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • The Council may postpone the award of the contract. V. ATTACHMENTS • Contract • Bid Minutes and tabulation • Project Graphic VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None anticipated. CITY OF RICHFIELD HENNEPIN COUNTY, MINNESOTA CONTRACT FOR MUNICIPAL CONSTRUCTION State Project No. 157-370-005 City Project No. 41007 Contract No. 2797 Class of Work: Street, Underground Utility, Landscaping, and Lighting. THIS AGREEMENT, made on the eleventh (11th) day of February, 2014, by and between the City of Richfield, Minnesota, acting by and through its Mayor and City Manager, herein called the "City," and Northwest Asphalt, Inc. herein called the "Contractor," witnesseth; that the Contractor, in consideration of the payment of the contract price therefor, amounting substantially to SIX HUNDRED, FIFTY TWO THOUSAND, EIGHT HUNDRED THIRTY THREE DOLLARS AND FOUR CENTS ($652,833.04), agrees to furnish all materials (except such as are specified to be furnished by the City, if any), all necessary tools and equipment, and to do and perform all the necessary work and labor for the full completion of city projects as follows: North Richfield Parkway Project 17th Avenue- 65th Street to 63rd Street City Project No. 41007 as shown in the approved plans, for the price and compensation set forth and specified in the proposal signed by the Contractor, which is hereto attached and hereby made a part of this Agreement, all in accordance with the plans, specifications and special provisions therefor on file in the office of the Public Works Department, City of Richfield, and hereby made a part of this Agreement. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Contractor agrees that the work shall be done and performed in the best and most workmanlike manner; that all materials and labor shall be in strict conformity in every respect with the plans, specifications and special provisions for the improvement, shall be subject to inspection and approval of the City of a duly authorized engineer of the City, and in case any material or labor supplied shall be rejected by the City or engineer as defective or unsuitable, then such rejected material shall be removed and replaced with approved material and the rejected labor shall be done anew to the satisfaction and approval of the City or engineer and at the cost and expense of the Contractor. The contractor further agrees that he will commence work hereunder as soon after the Pre-Construction Meeting and as appropriate permits have been obtained, and will have all work done and the improvement fully completed to the satisfaction and approval of the City Council of the City of Richfield, Minnesota, on or before July 31, 2014. Page 2 CITY OF RICHFIELD, HENNEPIN COUNTY, MINNESOTA CONTRACT FOR MUNICIPAL CONSTRUCTION State Project No. 157-370-005 City Project No. 41007 Contract No. 2797 Class of Work: Street, Underground Utility, Landscaping, and Lighting. Time is the essence of this Agreement for prompt completion and, if the Contractor shall fail to complete the work within the time herein specified, the City shall have the right to deduct from the unpaid part of the contract price fixed, agreed, and liquidated damages (it being impossible to determine the actual damages occasioned by the delay) for each calendar day of delay, until the work is completed. It is agreed, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which will delay the completion of specifications may extend the date hereinbefore specified for completion. In such case the Contractor shall become liable for said liquidated damages only for failure to perform within the time so extended. It is agreed also that delays caused by the elements or by strikes or other combined action of workmen employed in the construction or in the transportation of materials, but in no part caused or resulting from default or collusion on the part of the Contractor, shall be excused to the extent which the City may find and determine such conditions to have delayed completion within the time limit. The judgment of the City in fixing such amount shall be final and conclusive upon the parties hereto. It is distinctly understood and agreed that no claims for extra work done or materials furnished by the Contractor will be allowed by the City except as provided herein, nor shall the Contractor do any work or furnish any materials not covered by the plans, specifications, special provisions and this Agreement unless such work is first ordered in writing as provided in the specifications. Any such work or materials which may be done or furnished by the Contractor without such written order first being given shall be at his own risk, cost and expense and he hereby agrees that without such written order he will make no claim for compensation for work or materials so done or furnished. Page 3 CITY OF RICHFIELD, HENNEPIN COUNTY, MINNESOTA CONTRACT FOR MUNICIPAL CONSTRUCTION State Project No. 157-370-005 City Project No. 41007 Contract No. 2797 Class of Work: Street, Underground Utility, Landscaping, and Lighting. It is further agreed, anything to the contrary notwithstanding, that the City of Richfield, City Council and its agents or employees shall not be personally liable or responsible in any manner to the Contractor, Subcontractors, material men, laborers or to any person or persons whomsoever for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance and completion of the work and improvement provided herein. Dated at Richfield, Minnesota, this eleventh (11th) day of February, 2014. Signatures for NORTHWEST ASPHALT, INC. (Contractor) By Its Signatures for the CITY OF RICHFIELD, MINNESOTA By Debbie Goettel, Mayor By Steven L. Devich, City Manager CITY OF RICHFIELD, MINNESOTA Bid Opening January 30, 2014 1:00 p.m. North Richfield Parkway Project Bid No. 14-01 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for North Richfield Parkway Project, as advertised in the official newspaper on January 9, 16 & 23, 2014. Present: Nancy Gibbs, City Clerk Liz Finnegan, Civil Engineer Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bid Non- 3 Bidder's Name Base Bid Bond Collustion Addendums Redstone Construction Yes Yes Yes $ 759,354.76 Weidema Contractors Yes Yes Yes $ 845,777.50 Bituminous Roadways Yes Yes Yes $1,128,117.80 New Look Contracting Inc. Yes Yes Yes $ 768,598.31 Thomas & Sons Construction Yes Yes Yes $ 846,848.37 Astech Corporation Yes Yes Yes $ 830,308.15 Kuechle Underground Yes Yes Yes $ 958,600.55 Northdale Construction Yes No Yes $ 659,911.41 McNamara Contracting Yes Yes Yes $ 730,689.07 Park Construction Company Yes No Yes $ 756,644.85 Max Steininger Inc. Yes Yes Yes $ 735,109.78 Valley Paving Yes Yes Yes $ 713,578.60 R L Larson Yes Yes Yes $ 750,636.60 Northwest Asphalt Yes Yes Yes $ 652,833.04 The City Clerk announced that the bids would be tabulated and considered at the February 11, 2014 City Council Meeting. Nancy Gibbs City Clerk RICHFIELD PARKWAY PHASE II • „ . m K^ , . I (�/�/�y@{�\�//j��� /fin®``�8q,,. .:. .� _ , ill__ 7,, i . irk iiho _ 1 ._„_r, _ -. 1 ,._:_ - - _.,,t_,. :. IIMI II: ..,, ,.y-,r ,} a .-..,..mv _ . ,.. AVE.4 I — x' 1 I__ (= Future Regional Trail 1' .1 j;: 1 1 g f , ., ., . . . I i 7 , Connection to MPLS• ,, - ._,. 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I I 1 I I I 1 f I f I f f R ichfield Parkway I 7 r r PKWY t; , - I � : , Connection,.• .......... - ' � 'i7 ®« i _ . t j , :�! 2 - -- -:.� - .... - - , I „_, 5 '.�, : „ /7” T, :_„ Richfield Parkway _i --., •,, North Richfie a ,,, , • mss+-"_ ■I' ge • L-n ,u�up - .s -�' ,� , �, ml Project Area o l ' 1 — "all-2, , � i ., .. t '� cv ' m...�_ _ ,:j szc--a'i ♦� ;� o •su e J i._s .c,�n �v n S - .r • _l 7 xm� �a, -n 'gym i i , /-/././:: �, , MN at.�..�,6.._._�__.e_ ...._�_...vr_ a ) I. 3f-;� '',l 1 1111-11� ,�,� , '-3Y "- , T lYl --� 29 0 , a �- –1 _ _• "- 1. v + , 1'i— °' + ter– - ssa _ ` "� ! — 13 , L J T 1 T i I ,. - a { '*---..."-t-"-/--;''' -"'"' '1.'',,'..-, ... -I,/ ' ' /._ 1, -- ; i —� ' ) J !� �3i�a , j � - 9 s, Asa [5 22 .. - — �+ F , k _ ? + ,lea_, °' ' �., -_—." . . n. f �:.i 3 . - _:–__ n _ -tip u v t ?. e _ . --- _—-_-- t-: i .� ,, ■ ,_: _, 't r`r .sue. s AGENDA SECTION: OTHER BUS. AGENDA ITEM# 11 REPORT# 45 STAFF REPORT Lc'4.c, ed CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: 111 - -� SIGNATURE OTHER DEPARTMENT REVIEW: 0 NI'S VSIGNA 1 REVIEWED BY CITY MANAGER: r / 1—A4 ( f 411 'ITEM FOR COUNCIL CONSIDERATION: Consideration of approval for the preliminary Lyndale Avenue Improvements Plan. I. RECOMMENDED ACTION: By Motion: Approve the Lyndale Avenue "Full Improvements" Preliminary Plan as recommended by the Transportation Commission. II. EXECUTIVE SUMMARY In 2012 the City was awarded a Department of Employment and Economic Development (DEED) Construction Grant to be used for improvements to the pedestrian crossing at 64th Street and Lyndale Avenue. In addition to the pedestrian improvements covered by the grant, the City explored additional low-cost changes that could be made to the corridor to implement recommendations in the Lakes at Lyndale Connectivity Plan and the Bicycle Master Plan. It was determined that with striping changes, the cross section of Lyndale Avenue between 63rd Street and 66th Street could be altered to include on-street bike lanes and parking lanes while still providing left turn lanes and single through lanes in 02112014LyndaleAve each direction. This work can be done in conjunction with the pedestrian crossing or as a separate "future phase" of the corridor work. Preliminary plans for the crossing improvements, labeled as the "Phased Improvements" include: • A larger median island • Landscaping in the median, and • A push button activated crossing light system (see page 1 of attached Preliminary Layouts and Cross Sections). Plans for the "Full Improvements" include: • The lane reconfiguration achieved by restriping the corridor from 63rd Street to 66th Street. • Defined parking areas and greater analysis of the merge conditions entering the corridor will be reviewed as part of final design (see page 2 of attached Preliminary Layouts and Cross Sections). III. BASIS OF RECOMMENDATION A. BACKGROUND Redevelopment Grant • In 2012, Richfield Community Development staff applied for Construction Grant Funds for the Lyndale Gardens Project under the Redevelopment Grant Program. The City was awarded a $100,000 grant which was approved by City Council and entered into agreement in November 2012. The Grant requires a 100% match that will be covered privately with the Lyndale Gardens development work. • The Construction Grant application stated that the funds were to be "used to improve the pedestrian crossing at 64th Street and Lyndale Avenue" and improvements would likely include: - Striping - Traffic control - Pedestrian lighting, - Sidewalk replacement, and - The installation of ADA pedestrian ramps. Corridor Planning • Community Development staff began coordinating with Public Works staff on the proposed crossing improvements. The contract with the consultant to design the crossing also included examination of the full Lyndale Ave corridor from 62nd Street to 66th Street to determine if a low-cost solution could be implemented along with the crossing improvements to make the corridor more pedestrian and bicycle friendly, consistent with the Lakes at Lyndale Connectivity Plan. The consultant concluded that: - A restripe of Lyndale Avenue would be feasible with current and proposed traffic volumes and - The lane reconfiguration would provide on-street bicycle lanes and parking lanes between 64th Street and 66th Street. Further, - The striping changes could be made as part of the crossing improvements or as a future phase to the corridor improvements. Public Involvement • After determining the feasibility of both the crossing and full corridor improvements, the project went through the following public involvement process: Dec 4, 2013 Projects presented to Transportation Commission Dec 12, 2013 Held Public Open House (summary of comments attached) Jan 8, 2014 Transportation Commission reviewed comments from Open House, recommended "Full Improvements" option Jan 14, 2014 Presented proposed project to City Council at worksession (presentation attached) Feb 5, 2014 Businesses contacted along the corridor to review proposed improvements and gather feedback (summary of feedback provided at Feb 11 meeting) Worksession Concerns • During the City Council Worksession, Council Members raised several concerns for staff to consider: 1. How do traffic volumes on Lyndale Avenue north of the Crosstown compare to this section of the corridor? Staff determined that traffic volumes at 61st Street were very similar to those at 63rd Street: - 13,500 vehicles/day at 63rd - 14,200 vehicles/day at 61st - Historical trends of traffic volumes remaining flat over the last 10 years was similar 2. Merge area northbound after 66th Street seems like it may cause safety issues. There are several options to revise this area. Staff recommends looking at the merge in greater depth during final design should the project move forward. 3. Traffic gaps during peak periods Similar to results from the lane conversion project on Portland Avenue in 2011, it is expected that consolidating all vehicles to one lane will result in less frequent gaps during the busiest traffic times. However, the Level of Service is acceptable at this time. Traffic models suggest that some sort of traffic control device may be required in the long term (20 year forecast) to maintain an acceptable Level of Service for the 64th Street intersection. 4. Impact to northbound left-turn lane Under the Phased Improvements, the enlarged median eliminates the NB left-turn lane into the Lyndale Gardens development. Left turns in this situation would take place in the left through lane which would be a potential safety concern. However, with the Full Improvements, the left through lane is converted to dedicated turn lane. Next Steps • Should the preliminary plan for either option be approved, staff will coordinate with the consultant on final design and work through the Transportation Commission prior to Council consideration of approval. B. POLICY • The pedestrian crossing improvements are consistent with the City Comprehensive Plan (Chapter 6 —Transportation) • The Full Improvements option is consistent with multiple City planning documents including: - Bicycle Master Plan - Lakes at Lyndale Connectivity Plan - Street Reconstruction Guiding Principles Document - Complete Streets Policy - Comprehensive Plan (Chapter 6 —Transportation) C. CRITICAL TIMING ISSUES • The Construction Grant (Pedestrian Crossing) must be completed in 2014. D. FINANCIAL • Total cost of the "Full Improvements" is estimated at $141,000. • The cost to the City is $45,000, funded by Municipal State Aid Funding (gas tax funds). • The "Phased Improvements" portion (pedestrian crossing) is funded by the DEED Construction Grant estimated to be $96,000. • The required 100% match will be covered by the Lyndale Gardens redevelopment. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Choose to approve only the Lyndale Avenue "Phased Improvements" Preliminary Plan. • Council may choose to reject both plan layout options and direct staff on how to proceed. V. ATTACHMENTS • December 12, 2013 Open House Comments • January 14, 2014 Worksession Presentation • Preliminary Layouts and Cross Sections VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None • LYNDALE AVENUE PEDESTRIAN IMPROVEMENT PROJECT- PUBLIC COMMENTS 12/12/2013 Comment 1 Dedicated bike lanes separated by a curb would be ideal. See comment sheet for diagram. 2 Great plans and ideas. Bike lanes would be a helpful addition. Hopefully the proposal will extend to crosstown eventually. Use lots of trees! 3 I love the bike lane suggestion. I bike down this way from home a lot. Given the co-op addition,more people will be able to get within the city and to grocery stores without adding pollution(i.e.by bike or walking rather than driving). 4 I like the proposal that includes the parking lanes/bike lanes and two travel lanes. Love the idea of the re-striping and including a parking lane and most importantly a BIKE LANE! We need to update our 5 community to alternative means of transportation. Now that Minneapolis is rated as one of the(actually we are 1st this year)"bike friendliest"cities in the U.S.-Richfield needs to support this movement. Thank you! As first metro suburb to gain the distinction of"bike friendly community",its important to maintain the momentum by 6 including bike facilities on all Richfield road reconstruction. Let's continue the lanes coming into the community from Minneapolis. Let's continue to improve the"quality of life"in our city! 7 I like the continuation of Minneapolis re-do of Lyndale,with bike lanes! I really like the alternative with bike lanes and parking. Much better use of public space,and more comfortable for bike 8 and peds. The only changes I'd like to see: 1) Keep parking on the 6300 block. There is no need for a continuous left. 2) Please stick to one travel lane in each direction at crosstown. Four lanes means that there is not a continuous bike lane through interchange. I think the two lane with bike lanes would be an excellent move to make Lyndale safer and more friendly for bikes and 9 pedestrians and as a necessary prelude to continuing the two lanes further down Lyndale. The sidewalk down Lyndale adjacent to the Nature Center(on west side of Lyndale)is narrow and dangerous for everyone. I prefer the"proposed full Lyndale Improvement": 1)Because of the added bike lanes which will be beneficial to all 10 bikers,2)When"Lakewinds"is up and running,that co-op attracts more self-propelled bikers and 3)makes the Lyndale "theme"consistent with the Minneapolis Lyndale improvements. 11 Bike lanes are needed for the entire improvement! Continue down Lyndale please! 12 Bump out here?(Lyndale/64th) 13 Where does on-street parking lane end? That would be a better use of space than continuous left. 14 This plan encourages much safer traffic speeds. 15 It would be great if it stayed 2-lane @ crosstown.4-lane means there is no room for SB bike lane just north of crosstown. The Lyndale Garden development will result in increased traffic both northbound and southbound on Lyndale Ave. We 17 are concerned about traffic congestion on Lyndale if the one-lane alternative is chosen. Also,the one-lane alternative would not have a left turn lane from southbound Lyndale to eastbound 64th St. People turning left at that intersection will block traffic on southbound Lyndale,creating even more congestion. 18 This is a logical and livable response to an impending problem.(phased improvements) 19 4 lanes seem like a waste of space. 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AGENDA ITEM# 12 REPORT# 46 STAFF REPORT 4,4e,h rizei CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: CHERYL KRUMHOLZ, EXEC. COORDINATOR NAME,TITLE DEPARTMENT DIRECTOR REVIEW: 11 N/A SIGNATURE OTHER DEPARTMENT REVIEW: 0 N/A--) � , / SI N URE REVIEWED BY CITY MANAGER: ''� r '"` / / ITEM FOR COUNCIL CONSIDERATION: Consideration of an appointment to a City advisory commission. I. RECOMMENDED ACTION: By Motion: Approve an appointment to fill a vacant term on a City advisory commission. II. EXECUTIVE SUMMARY In January 2014, the City Council made several appointments to the various City advisory commissions. However, there continue to be some vacancies following these appointments. The City Council continues to accept commission applications and interviews all applicants. An application was received and a Special City Council Meeting was scheduled for February 11, 2014 to conduct an interview. Consideration of the approval of an appointment is on the February 11, 2014 Regular City Council Meeting agenda. III. BASIS OF RECOMMENDATION 0924Commission A. BACKGROUND • In January 2014, the City Council made several appointments to the various City advisory commissions. • There were some remaining vacancies following those appointments. • The City Council continues to accept applications and interviews all applicants. B. POLICY • The City advisory commissions were established by City ordinance or resolution. Interviews of the applicants are conducted at Special City Council meetings. The required meeting notice is posted in accordance with the open meeting law requirements. C. CRITICAL TIMING ISSUES • An application was received and an interview was conducted on February 11, 2014. D. FINANCIAL • N/A E. LEGAL • The February 11, 2014 Special City Council Meeting was posted in accordance with the open meeting law requirements. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • The City Council could defer appointments to a future City Council Meeting. V. ATTACHMENTS • Commission vacancy list. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. O N. rO O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 co N N N N N N N N N N N N N N N N NN _ _ _ .. x CO CO Cr) Cr) Cr) CM Cr) CO CO Cr) co co co co co co co co W a' a' a' a' a" a' a' a' a' a' a' a' a' a' a' a' a' a' (B R f f0 t6 (� (� f4 c (B RS c R I C C I M M R I RI (6 C C N C C C C C C C C C C C C C C C C C C I- RI CO Ea (6 CD RI fIIS (6 f6 CD f6 RS RI t4 CD co M CO U) W 1 U . Z Q U Q . > Z O . S 0 C) z 0 in cn z 0 z O N i in U S N EL EE E U E 0 E S L 5 L U L L a) a) 0 to E E E W t -a v_ '° Cl) U) c� U E E E H a I O 2 z U) 0 • 2 z a W ct O = 0 < 0 I > Q AGENDA SECTION: RESOLUTION AGENDA ITEM# 17 REPORT# 47 STAFF REPORT RICHFIELD CITY COUNCIL MEETING FEBRUARY 11, 2014 REPORT PREPARED BY: STEVEN L. DEVICH, CITY MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: ❑ N/A SIGNATURE OTHER DEPARTMENT REVIEW: NI A i � r REVIEWED BY CITY MANAGER: SIGNAT N A ITEM FOR COUNCIL CONSIDERATION: Summary review of City Manager annual performance evaluation for 2013 and consideration of resolution amending employment agreement between City of Richfield and City Manager Steven L. Devich for 2014. I. RECOMMENDED ACTION: • Provide a summary review of the City Manager's performance evaluation for 2013 and; • By motion: Adopt a resolution amending the employment agreement between the City of Richfield and City Manager Steven L. Devich for 2014. II. EXECUTIVE SUMMARY Each year the City Council conducts a review of the City Managers performance for the previous year. The review considers the performance of the City Manager and the organization as measured against the goals and expectations of the City Council. Such performance evaluations are conducted in closed session pursuant to MN State Statutes and summarized in an open meeting. Both the closed session and the open meeting summary are scheduled for this evenings meeting. 0211 CityManagerSalary In addition to the performance evaluation, the City Council also takes this opportunity to review the City Managers salary and benefits to make any adjustments that may be warranted. III. BASIS OF RECOMMENDATION A. BACKGROUND • The City Council has conducted a performance review of the City Manager for 2013 and must now, per State Statute, make a summary report of the outcome of that evaluation. In addition, the City Council has reviewed the compensation of the City Manager and has made a conclusion concerning the City Manager's employment agreement. B. POLICY • The City Manager is given an evaluation by the City Council each year as part of the City Manager's contract. • As part of the evaluation process, a review of the City Manager's compensation package is also performed each year. • As compensation comparisons, salaries of City Managers in comparable cities are considered, as is the base salary structure adjustments of other City employees. C. CRITICAL TIMING ISSUES • City Manager Devich's annual performance evaluation has previously, been scheduled to be conducted in the first quarter of each year. • The evaluation has been scheduled for February 11 because all Council Members will be present. D. FINANCIAL • The City Manager's base pay adjustment has historically been the same as those given to other City employee groups. • Other City employee groups received a 2.25% base pay adjustment January 13, 2013. E. LEGAL • The City Manager's contract with the City requires that an annual performance evaluation be conducted. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • The City Council may defer the compensation portion of this review to a future meeting. V. ATTACHMENTS • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None RESOLUTION NO. RESOLUTION AMENDING THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF RICHFIELD AND STEVEN L. DEVICH, CITY MANAGER NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The following section of the Employment Agreement between the City of Richfield, Minnesota and Steven L. Devich, City Manager, dated February 2005 is amended as follows: Section 5. Salary. A. Employer agrees to increase the City Manager's total base annual salary of $148,262.40 to $ , effective January 1, 2014. Approved by the City Council of the City of Richfield this 11th day of February 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk