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012814CompleteAgenda CITY OF RICHFIELD, MINNESOTA TUESDAY, JANUARY 28, 2014 RICHFIELD MUNICIPAL CENTER 6700 PORTLAND AVENUE �,�,�***,�**,�*******************,��*,�,�,��,��,��**,��,�*,��*,�,�,�**,�**********************,�,�**,�***,�*��,�********,�** SPECIAL CITY COUNCIL WORKSESSION BARTHOLOMEW ROOM 6:00 P.M. AGENDA Call to order Roll call (Worksession cliscussion times are approximate) 6:00 - 6:55 �.m. 1. iscussion regarding a band shell (Council Memo No. 12) Notes Ad�ournment *,�* ****��***********************��***�**************************�,�*,��*,�*�*,�,�,��,�***�*************�,��** REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Fledge of Allegiance Approval of the minutes of the (1) Special City Council Worksession of January 14, 2014; (2) Special City Council Worksession of Januar�r 14, 2014; (3) Regular City Council I�lleeting of January 14, 2014; and (4) Special City Council Meeting of January 18, 2014 COUNCIL DISCUSSION 1. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 2. Council approval of the agenda CONSENT CALENDAR 3. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of the approval of the first reading of a transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund and schedule the public hearing and second reading for February 25, 2014 S.R. No. 24 B. Consideration of the approval of a cooperative focal bike and pedestrian connection agreement as part of the Three Rivers Park District s On-Ramps to the Regional Trail System S.R. No. 25 C. Consideration of the approval of the resolutions authorizing a rant application submittal for the Minnesota Safe Routes to School Program �R. No. 26 D. Consideration of the a�pproval of a resolution authorizing a fundin� application submittal for the 63rd Street Greenway in the Federal Transportation Alternatives Program S.R. No. 27 E. Consideration of the approval of the agreements with the recommended non-profit organizations to provide social services to the City of Richfield S.R. No. 28 F. Consideration of the approval of a resolution supporting the.submittal of an application for and acceptance of a grant from the Metropolitan Council Local Housing Incentives Account grant program for assistance with the creation of affordable housing units within the Lyndale Gardens development, 6400 Lyndale Avenue S.R. No. 29 G. Consideration of the approval of a resolution regardin establishing a voluntary advanced resignation notice pilot program for regular�ull-time licensed officers in the Police and Fire departments S.R. No. 30 Notes: 4. Consideration of item(s), if any, removed from Consent Calendar Notes: PUBLIC HEARING 5. Public hearing and second reading of an ordinance amendment to the Richfield City Code Appendix D (Fee Schedule) and a resolution authorizing summary publication Staff Report No. 31 Notes: RESOLUTIONS 6. Consideration of a resolution approving the contract with Police Officers and Detectives LELS Local 123 for the contract period January 1, 2014 through December 31, 2015 Staff Report No. 32 Notes: 7. Consideration of a resolution approving an amendment to the 2013-2014 labor agreement with the International Union of Operating Engineers Local 49 Staff Report No. 33 Notes: OTHER BUSINESS 8. Consideration of the appointments to the City advisory commissions Staff Report No. 34 Notes: CITY MANAGER'S REPORT 9. City Manager's Report Notes: 10.Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address fhe Council must have registered prior fo the meeting. Notes: 11.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY OF RICHFIELD, MINNESOTA Office of City Manager January 23, 2014 Council Memorandum No. 12 The Honorable Mayor and Members of the City Council Subject: Band Shelt Study Session (Worksession Agenda Item No. 1) Council Members: A study session is scheduled on January 28, 2014 at 6:00 p.m. to discuss the formation � o f a new grou p of volunteers to raise funds and finalize plans for a community band shell. David Butler has produced a list of a num ber o f po ten tia l vo l u n t e e r s w i t h v a r i o u s backgrounds in outdoor perFormances, fundraising and community leadership to serve on the new group. Rick Jabs is one of the individuals on this list and he offered to help the group get up and running until a chair was elected or appointed by Council (Rick also offered to serve as chair if the Council desired). Rick Jabs and Jim Topitzhofer will present more information at the study session and will facilitate discussion with the Council to receive direction as to the formation of a planning/fundraising group and planning process to construct a community band shell. Please contact me if you have questions. Re Ily submitt d /', �t t� . Dev � City Manager SLD:jt Email: Department Directors Assistant City Manager CITY COUNCIL MINUTES Richfield, Minnesota 1�' ' � i � Special City Council Worksession January 14, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:05 p.m. in the Bartholomew Room. ROLL CALL Council Members Debbie Goettel, Mayor, Pat Elliott; Edwina Garcia, Sue Sandahl and Tom Present: Fitzhenry. Staff Present: Mike Eastling, Acting City Manager; Jeff Pearson, Transportation Engineer; and Nancy Gibbs, City Clerk. Item # I MPRpVEMEN SGCOUNCIL MEMO NO 1jAVENUE PEDESTRIAN Transportation Engineer Pearson introduced JoNette Kuhnau of Kimley-Horn and Associates, I nc. Ms. Kuhnau provided a power point presentation regarding the Lyndale Avenue pedestrian improvements. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:30 p.m. Date Approved: January 28, 2014 Debbie Goettel Mayor Nancy Gibbs Mike Eastling City Clerk Acting City Manager : CITY COUNCIL MINUTES Richfield, Minnesota � ' � � � Special City Council Worksession , January 14, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:30 p.m. in the Council Chambers. ROLL CALL Council Members Debbie Goettel, Mayor, Pat Elliott; Edwina Garcia, Sue Sandahl and Tom Present: Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Pam Dmytrenko, Assistant City Manager; Jane Skov, IT Network Administrator; Lucas Johnson, Media Resources Coordinator; and Nancy Gibbs, City Clerk. Item # I DISCUSSION OF THE PROCESS FOR RETRIEVING ELECTRONIC AGENDA PACKETS COUNCIL MEMO NO. 2 IT Network Administrator Skov demonstrated how to navigate the computer for the new paperless agenda. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:50 p.m. Date Approved: January 28, 2014 Debbie Goettel Mayor Nancy Gibbs Steven L. Devich City Clerk City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota �' ' � � Re ular Meetin � 9 g January 14, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia; Sue Sandahl; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; John Stark; Community Development Director; Mike Eastling, Public Works Director; Jim Topitzhofer, Recreation Services Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager; Mary Tietjen, City Attorney; and Nancy Gibbs, City Clerk. OPEN FORUM None. PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Fitzhenry, S/Sandahl to approve the minutes of the (1) Special Citv Council Worksession of December 10, 2013 and (2) Reaular Citv Council Meetinq of December 10, 2013 Motion carried 5-0. Item #1 COUNCIL DISCUSSION • Hats Off to Hometown Hits Mayor Goettel announced that the City Council is changing to paperless agendas and tonight is their first time working with viewing the agenda on the computer screen. Council Meeting Minutes -2- January 14,2014 Council Member Sandahl announced an open house for Sweet Streets on Wednesday, January 22, 2014, 4-7 p.m. at the Richfield Municipal Center. Council Member Fitzhenry stated the last DC9 aircraft left MSP last week. He also stated he had attended a SMAC meeting where the City of Minneapolis focused on engaging newly elected officials. He also thanked the residents that had Christmas lights displayed on their homes and encouraged residents to show case Richfield again next year. Council Member Garcia suggested residents watch the coyote video on the City's website; she stated it is very informative, She also discussed an energy audit she had done on her home; it cost $50 but is very worthwhile. Council Member Elliott stated he has received three calls regarding Sweet Streets. He also complimented on the renovation at Fire Station II. Mayor Goettel thanked residents for digging out the fire hydrants. Item #2 COUNCIL APPROVAL OF AGENDA Items 3E and 3G were removed from the Consent Calendar and moved to Item 4. M/Fitzhenry, S/Sandahl to approve the amended aaenda. Motion carried 5-0. Item #3 CONSENT CALENDAR A. Consideration of the approval of cancelling the public hearing regarding the establishment of a proposed property tax abatement for the City of Richfield Ice Arena bonding refunding and expansion project S.R. No. 1 B. Consideration of the approval of the resolutions designating the official depositories for the City of Richfield for 2014, including the approval of collateral S.R. No. 2 RESOLUTION NO. 10886 RESOLUTION DESIGNATFNG U.S. BANK A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 2014 RESOLUTION NO. 10887 RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF CITY OF RICHFIELD FUNDS IN 2014 RESOLUTION NO. 10888 RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS IN 2014 These resolutions appear as Resolution Nos. 10866, 10887 and 10888. Council Meeting Minutes -3- January 14,2014 C. Consideration of the approval of a resolution designating the Richfield Sun-Current as the official newspaper for the City of Richfield for 2014 S.R. No. 3 � RESOLUTION NO. 10889 RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2014 This resolution appears as Resolution No. 10889. D. Consideration of the approval of designating the Assistant City Manager or an available Department Director as Acting City Manager for2014 in the event the City Manager is absent from the City S.R. No. 4 E. Moved to Item 4A. F. Consideration of the approval of a resolution authorizing the use of City credit cards by City employees otherwise authorized to make purchases on behalf of the City S.R. No. 6 RESOLUTIQN NO. 10891 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2014 This resolution appears as Resolution No. 10891. G. Moved to item 4B. H. Consideration of the approval of the first reading of an ordinance amendment to the Richfield City Code Appendix D (Fee Schedule) and schedule a public hearing and second reading for January 28, 2014 S.R. No. 8 I. Consideration of the approval of a resolution denying a subdivision waiver for 7215 Logan Avenue (3 lots) S.R. No. 9 RESOLUTION NO. 10893 RESOLUTION DENYING A SUBDIVISION WAIVER FOR 7215 LOGAN AVENUE This resolution appears as Resolution No. 10893. J. Consideration of the approval of a resolution granting a six-month extension of an approved variance allowing the construction of an addition to the home at 6800 Upton Avenue S.R. No. 10 RESOLUTION NO. 10894 RESOLUTION GRANTING EXTENSION OF AN APPROVED VARIANCE AT 6800 UPTON AVENUE This resolution appears as Resolution No. 10894. K. Consideration of the approval of a resolution authorizing the Source Water Protection Grant agreement between the City of Richfield and the Minnesota Department of Health S.R. No. 11 RESOLUTION NO. 10895 Council Meeting Minutes -4- January 14,2014 RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO A SOURCE WATER PROTECTION GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF HEALTH FOR $10,000 TO BE USED FOR SECURITY UPGRADES AT SELECTED WELL HOUSES This resolution appears as Resolution No. 10895. , L. Consideration of the approval of a one-year amendment to the 2009-2013 Master Grant Contract from the State of Minnesota, Department of Health for the calendar year 2014 designed to administratively simplify the review of grant agreements of local public health agencies S.R. No. 12 M. Consideration of the approval of a resolution appointing Health Administrator Osborn as the Board of Health (City Council) agent on matters relating to the Minnesota Department of Health as it relates to Richfield's Local Public Health grant S.R. No. 13 RESOLUTION NO. 10896 RESOLUTION AUTHORIZING TO APPOINT AN AGENT TO ACT ON THE BOARD OF HEALTH'S BEHALF REGARDING PUBLIC HEALTH RESPONSIBILITIES This resolution appears as Resolution No. 10896. M/Goettel, S/Elliott to approve the amended Consent Calendar. Motion carried 5-0. Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR ITEM 4A. CONSIDERATION OF APPROVAL OF A RESOLUTION REGARDING ATTENDANCE BY THE CITY COUNCIL AT CITY COUNCIL MEETINGS IN 2014 S.R. NO. 5. Council Member Sandahl presented Staff Report No. 5. City Manager Devich explained the history of the resolution. M/Garcia, S/Sandahl to remove the resolution from consideration. Motion carried 5-0. ITEM 4B. CONSIDERATION OF THE APPROVAL OF A RESOLUTION AUTHORIZING THE CITY OF RICHFIELD'S PARTICIPATION IN HENNEPIN COUNTY'S 2014 ECONOMIC DEVELOPMENT INITIATIVE OPEN TO BUSINESS AND APPROVING A CONTRACT WITH THE METROPOLITAN CONSORTIUM OF COMMUNITY DEVELOPERS S.R. NO. 7 Council Member Garcia presented Staff Report No. 7. Community Development Director Stark explained the new Open to Business program that the City has available. M/Garcia, S/Elliott that the followina resolution be adopted and that it be made part of these minutes: Council Meeting Minutes -5- January 14,2014 RESOLUTION NO. 10892 RESOLUTION APPROVING THE CITY OF RICHFIELD'S PARTICIPATION IN HENNEPIN COUNTY'S 2014 ECONOMIC DEVELOPMENT INITIATIVE "OPEN TO BUSINESS" Motion carried 5-0. This resolution appears as Resolution No. 10892. Item #5 pUBLIC HEARING REGARDING A RESOLUTION GRANTING APPROVAL OF A SITE PLAN FOR A DAY CARE SERVING UP TO 38 CHILDREN AT 6949 NICOLLET AVENUE S.R. NO. 14 Council Member Garcia presented Staff Report No. 14. Luisa Fuentes, owner of Rayito de Sol, and Tim McLaughlin of Groot Wassink Real Estate were available for comment. M/Goettel, S/Garcia to close public hearinq. Motion carried 5-0. M/Garcia, S/Goettel that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10897 RESOLUTION GRANTING APPROVAL OF A SITE PLAN FOR A DAY CARE AT6949 NICOLLET AVENUE Motion carried 5-0. This resolution appears as Resolution No.10897. Item #6 PUBLIC HEARING REGARDING A RESOLUTION GRANTING FINAL APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR 6401 PENN AVENUE (FIRE STATION 2) S.R. NO. 15 Council Member Elliott presented Staff Report No. 15. M/Goettel, S/Sandahl to close public hearinq. Motion carried 5-0. M/Elliott, S/Fitzhenry that the followinp resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10898 RESOLUTION GRANTING FINAL APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR 6401 PENN AVENUE Motion carried 5-0. This resolution appears as Resolution No. 10898. Council Meeting Minutes -6- January 14,2014 I Item #7 CONSIDERATION OF A RESOLUTION GRANTING A SUBDIVISION WAIVER ALLOWING THE DIVISION OF 7215 LOGAN AVENUE INTO TWO 75-FOOT WIDE LOTS FOR THE CONSTRUCTION OF NEW SINGLE-FAMILY HOMES S.R. NO. 16 Council Member Elliott presented Staff Report No. 16. Dustin Endres of Endres Custom Homes was available for comment. M/Elliott, S/Goettel that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10899 RESOLUTION AUTHORIZING A SUBDIVISION WAIVER FOR 7215 LOGAN AVENUE Motion carried 5-0. This resolution appears as Resolution No. 10899. Item #8 CONSIDERATION OF A RESOLUTION CALLING FOR A PUBLIC HEARING ON FEBRUARY 25, 2014 FOR THE: • MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE RICHFIELD REDEVELOPMENT PROJECT AREA; AND � PROPOSED ESTABLISHMENT OF THE 2014-1 (CITY GARAGE SITE) REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT; AND • ADOPTION OF THE ASSOCIATED TAX INCREMENT FINANCING PLAN S.R. NO. 17 Council Member Garcia presented Staff Report No. 17. M/Garcia, S/Sandahl that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10900 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE RICHFIELD REDEVELOPMENT PROJECT AREA AND THE PROPOSED ESTABLISHMENT OF THE 2014 - 1 TAX INCREMENT FINANCING DISTRICT (CITY GARAGE SITE) THEREIN AND THE ADOPTION OF THE TAX INCREMENT FINANCING PLAN THEREFOR Motion carried 5-0. This resolution appears as Resolution No. 10900. Item #9 CONSIDERATION OF A RESOLUTION DESIGNATING BUILDINGS (ASSOCIATED WITH THE FORMER CITY GARAGE FACILITIES AND FORMER GLEASON'S MORTUARY) AS STRUCTURALLY SUBSTANDARD WITHIN THE RICHFIELD REDEVELOPMENT PROJECT AREA AND AUTHORIZING THEIR DEMOLITION S.R. NO. 18 Council Member Sandahl presented Staff Report No. 18. Council Meeting Minutes -7- January 14,2014 M/Sandahl, S/Fitzhenry that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10901 RESOLUTION DESIGNATING BUILDINGS AS STRUCTURALLY SUBSTANDARD WITHIN RICHFIELD REDEVELOPMENT PROJECT �, Motion carried 5-0. This resolution appears as Resolution No. 10901. � Item #10 CONSIDERATION OF A RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR THE ADVANCE OF CERTAIN COSTS IN CONNECTION WITH THE PROPOSED TAX INCREMENT FINANCING DISTRICT 2014-1 S.R. NO. 19 Council Member Sandahl presented Staff Report No. 19. . M/Sandahl, S/Goettel that the followinq resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10902 RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH PROPOSED TAX INCREMENT FINANCING DISTRICT NO. 2014-1. Motion carried 5-0. This resolution appears as Resolution No.10902. . Item #11 CONSIDERATION OF A RESOLUTION APPROVING THE CONTRACT WITH THE POLICE SUPERVISORS LELS LOCAL 162 FOR THE CONTRACT PERIOD JANUARY 1, 2014 THROUGH DECEMBER 31, 2015 S.R. NO. 20 Council Member Fitzhenry presented Staff Report No. 20. M/Fitzhenry, S/Sandahl that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10903 RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND LAW ENFORCEMENT LABOR SERVICES (LELS), LOCAL 162 BARGAINING UNIT FOR YEARS 2014 - 2015 Motion carried 5-0. This resolution appears as Resolution No. 10903.. Item #12 CONSIDERATtON OF DESIGNATING THE CITY COUNCIL LIAISON APPOINTMENTS FOR 2014 TO VARIOUS METROPOLITAN AGENCIES AND CITY COMMISSIONS S.R. NO. 21 Mayor Goettel presented Staff Report No. 21. Council Meeting Minutes -8- January 14,2014 M/Goettel, S/Elliott to desiqnate the Council liaison appointments to various metropolitan ', aqencies and citv advisorv commissions for 2014. Motion carried 5-0. Item #13 CONSIDERATION OF DESIGNATING THE CITY COUNCIL ATTENDANCE AT THE 2014 NATIONAL LEAGUE OF CITIES CONFERENCES S.R. NO. 22 Mayor Goettel presented Staff Report No. 22. M/Goettel, S/Sandahl to desiqnate Mavor Debbie Goettel and Council Member Garcia to attend the March 2014 National Leaque of Cities Conference in Washinqton, D.C. Motion carried 5-0. Mayor Goettel will attend the November 2014 National League of Cities Congress of Cities and Exposition in Austin, TX. The City Council stated that the decision as to who else may attend this conference will be decided at a later meeting this year. Item #14 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2014 S.R. NO. 23 Council Member Garcia presented Staff Report No. 23 Mayor Goettel recommended Council Member-at-large Sandahl as Mayor Pro Tempore. M/Goettel S/Garcia to desiqnate Council Member-at-larae Sue Sandahl as Mavor Pro Tempore for 2014. Motion carried 5-0. Item #15 CITY MANAGER'S REPORT City Manager Devich reminded the Council of the upcoming special meetings: January 18 Commission interviews January 29 Legislative breakfast meeting January 31 Goalsetting City Manager Devich also reported on the recent snowfall. He reported that many cars were tagged and towed. He reminded residents how important it is to remove cars from the street so plows can clear the snow without returning at additional cost to the City. Item #16 CLAIMS AND PAYROLLS M/Goettel, S/Elliott that the followina claims and pavrolls be approved: U.S. Bank 12/24/13 A/P Checks: 227387-227763 1,447,417.60 Payro11: 97890-98210 $ 669,449,51 TOTAL $ 2,116,867.11 Council Meeting Minutes -9- January 14,2014 U.S. Bank 01/14/14 A/P Checks: 227764-228195 1,711,909.31 Payroll: 98211-98533, 42173-42174 $ 603,741.79 TOTAL $ 2,315,651.10 Motion carried 5-0. OPEN FORUM None. '� ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 8:17 p.m. Date Approved: Januarv 28, 2014 Debbie Goettel Mayor Nancy Gibbs Steven L. Devich City Clerk City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Meeting y � � � Advisory Board/Commission ' Applicant Interviews January 18, 2014 CALL TO ORDER The meeting was called to order by Mayor Goettel at 8:30 a.m. in the Babcock Room. ROLL CALL MEMBERS PRESENT: Debbie Goettel, Mayor; Pat Elliott, Sue Sandahl; Edwina Garcia; and Tom Fitzhenry. INTERVIEW OF APPLICANTS The City Council conducted interviews of the following applicants for appointment to City Advisory Boards and Commissions: Dave Buzick Gerr Charnitz Sean Ha ford Olear Rick Jabs Kell Johnson Kirsten Johnson Alton Olson Charles Standfuss David Ta lor Ted Weidenbach I� Elizabeth Wendt Mark Wester aard i Teresa Kruse I I I ADJOURNMENT I The meeting was adjourned by unanimous consent at 10:47 p.m. Date Approved: January 28, 2014. Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager AGENDA SECTION: CONSENT AGENDA ITEM# 3A � REPORT# 24 STAFF REPORT �s1► � ' f� CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME,TlTLE DEPARTMENT DIRECTOR REVIEW: � �SS�J' L/ SIGNATURE OTHER DEPARTMENT REVIEW: � N/A SI ATU REVIEWED BY CITY MANAGER: ^ ITEM FOR COUNCIL CONSIDERATION: First reading of a transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund. I. RECOMMENDED ACTION: By Motion: Approve the first reading of a transitory ordinance providing for the expenditure of funds from the Special Revenue Fund for certain capital improvements and schedule the public hearin and second readin for Februa 25, 2014. II. EXECUTIVE SUMMARY As part of the Capital Improvement Budget and annual City Budget process, certain special revenue funds are allocated each year to fund capital projects identified through the budget process. The source of the special revenue funds are profits derived from the City's Liquor Store operation. These profits are transferred to the Liquor Contribution Special Revenue Fund. Before the funds within the Special Revenue Fund can be used for the identified capital projects, the City Charter requires that a transitory ordinance be used to authorize the expenditure of the funds. In addition, the ordinance process allows for public input through a public hearing. The proposed funding for 2014 totals $450,000 and encompasses several park and recreation related projects. Finally, staff is recommending a redirection of funds from a few of projects approved in the 2013 transitory ordinance process. The change has come about due to a higher priority of needs being determined subsequent to the ordinance process by the Community Services Commission. III. BASIS OF RECOMMENDATION A. BACKGROUND ; • At the December 10, 2013 City Council meeting, the City Council '' authorized $450,000 of Special Revenue Funds for improvements to several City capital improvements in 2014. • Included in the $450,000 are: • $50,000 for Major Park Maintenance Projects • $28,600 Lincoln Field Internal Loan Repayment • $60,000 Taft Lake Fishery • $10,000 Community Garden Relocation • $65,000 Taft Athletic Facility Lighting & Improvements • $47,400 Vets Park Play Equipment Replacement • $14,000 Wood Lake Nature Center Boardwalk Repair • $175,000 Wood Lake Nature Center Parking Lot Reconstruction • Subsequent to the December 10, 2013 City Council meeting, it was determined that there has been adequate funding provided for the Taft Lake Fishery in 2012 ($33,600) and 2013 ($30;000) for a total of$63,600. Therefore staff is recommending that the 2014 budgeted amount of $60,000 for the Taft Lake Fishery be redirected towards the Vets Park Play Equipment Replacement Budget. • Consequently, with the recommended change above the proposed funding and projects for 2014 would now be the following: • $50,000 for Major Park Maintenance Projects • $28,600 Lincoln Field Internal Loan Repayment • $10,000 Community Garden Relocation • $65,000 Taft Athletic Facility Lighting & Improvements • $107,400 Vets Park Play Equipment Replacement • $14,000 Wood Lake Nature Center Boardwalk Repair • $175,000 Wood Lake Nature Center Parking Lot Reconstruction • In 2013, $450,000 of Special Revenue Funds was approved through a transitory ordinance process for certain capital improvements within the City. Approximately $60,000 of those funds were not spent in 2013, $40,000 of Park Maintenance funds and $20,000 for the purchase of a Pool Floatable play feature for the Swimming Pool operation. These funds were not spent due to a higher priority of needs being determined subsequent to the ordinance process. • Therefore, staff is recommending that$40,000 of the unspent 2013 Park Maintenance funds be redirected to improvements needed at the Ice Arena operation. The Ice Arena is required to install Bleacher Railings in Rink 1 and the estimated cost to complete is $40,000. • Staff is also recommending that the $20,000 originally budgeted for the Pool Floatable be redirected to the Vets Park Play Equipment Replacement Budget. This would bring the total of available funds for this improvement to $127,400 ($47,400 + 60,000 + 20,000). I • The 2014 Capital Improvement Budget also provides for expenditures for all types of funds contained in the budget including municipal state aid, user fees, federal grants and state grants. • Authorization by ordinance is not required for expenditures other than Special Revenues. � B. POLICY • City Charter Section 7.12, Subd. 2 requires that Special Revenue Funds used for capital improvements must be authorized by ordinance. • This process provides for public input through a public hearing. C. CRITICAL TIMING ISSUES • Under Section 3.09 of the City Charter, a transitory ordinance becomes effective 30 days after publication of the second hearing notice. • The ordinance requirements must be completed early enough in 2014 so that the capital projects can be initiated on a timely basis, completed and the funds expended. • In order for the timely start of the projects under consideration in the Capital Improvement Budget, it is suggested that the first reading of the transitory ordinance take place on January 28, 2014 and a public hearing and second reading be completed at the February 25, 2014 City Council meeting. D. FINANCIAL • While the total 2014 Capital Improvements Budget (CIB) includes total budgeted expenditures of$3,527,500 the portion of CIB concerning proposed funding from the Special Revenue fund is $450,000. Major Park Maintenance Projects 50,000 Lincoln Field Internal Loan Repayment 28,600 Community Garden Relocation 10,000 Taft Athletic Facility Lighting & Improvements 65,000 Vets Park Play Equipment Replacement 107,400 Wood Lake Nature Center Boardwalk Repair 14,000 Wood Lake Nature Center Parking Lot Recon. 175,000 • In addition, the following changes are recommended with regards to 2013 Special Revenue funding: • Unexpended Park Maintenance Project Special Revenue Funds to Bleacher Railings Ice Arena Rink 1: Bleacher Railings Ice Arena Rink 1 $40,000 • Unexpended Pooi Floatable Special Revenue Funds to Vets Park Piay Equipment Replacement. Vets Park Play Equipment Replacement $20,000 • A transitory ordinance is necessary to finalize these appropriations pursuant to City Charter. • The source of Special Revenue funds is municipal liquor profits. E. LEGAL • The City Charter requires that a transitory ordinance be used to authorize the expenditure of Special Revenue funds. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S� • The City Council could postpone the first reading of the transitory ordinance to a future City Council meeting. • The City Council could decide to authorize none or only a portion of the expenditures identified from special revenue in the CIB. V. ATTACHMENTS • An ordinance providing for the expenditure of money from the Special Revenue Fund for certain capital improvements. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. 3�, e BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF MONEY FROM , THE SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS '' CITY OF RICHFIELD DOES ORDAIN: Section 1: It is found and determined to be necessary and expedient for the City to expend money from the Special Revenue Fund for the making of capital improvements listed in Section 2 hereof, for which the City would be authorized to issue general abligation bonds. Section 2: The capital improvements and amounts of expenditures for such improvements which are authorized to be paid from the Special Revenue Fund under Section 7.12, Subdivision 2 of the City Charter, are as follows: Major Park Maintenance Projects $ 50,000 Lincoln Field Internal Loan Repayment $ 28,600 Community Garden Relocation $ 10,000 Taft Athletic Facility Lighting & Improvements $ 65,000 Vets Park Play Equipment Replacement $ 107,400 Wood Lake Nature Center Boardwalk Repair $ 14,000 Wood Lake Nature Center Parking Lot Reconstruction $ 175,000 Section 3: Unexpended Park Maintenance Special Revenue Funds from 2013 shall be transferred to the Bleacher Railings Ice Arena Rink 1 project as follows: Bleacher Railing Ice Arena Rink 1 $ 40,000 Section 4: Unexpended Pool Floatable Special Revenue Funds from 2013 shall be transferred to Vets Park Play Equipment Replacement project as follows: Vets Park Play Equipment Replacement $ 20,000 Section 5: The expenditures herein authorized shall be made pursuant to such contracts as are authorized from time to time by Council action. Passed by the City Council of the City of Richfield this day of , 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM# 3B REPORT# 25 STAFF REPORT '�, � � ' CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: 7EFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � `%� SIGNATURE OTHER DEPARTMENT REVIEW: � N/ " � sl ns REVIEWED BY CITY MANAGER: �� ITEM FOR COUNCIL CONSIDERATION: Consideration of Cooperative Local Bike and Pedestrian Connection Agreement as part of the Three Rivers Park District's `On Ramps' to the Regional Trail System. I. RECOMMENDED ACTION: By Motion: Approve the attached Cooperative Local Bike and Pedestrian Connection Agreement between Three Rivers Park District and the City of Richfield. II. EXECUTIVE SUMMARY Three Rivers Park District (TRPD) solicited local agencies for pedestrian and bicycle projects to be included in their `On Ramps' to the Regional Trail System Federal Funding Proposal. Submitted projects must provide connection to a regional trail to help make residents comfortable accessing the regional trail network on foot or on bike. The 70t" Street on-street route, from the Council-Approved Bicycle Master Plan, was selected to be included in the TRPD proposal. If the federal funding request is successful, the City would go through a public input process for the design of the route and cover the required 20% local construction 01282014TRPDAgreement funding match. Eighty percent of the construction costs would be federally funded while Three Rivers Park District funds would cover engineering and construction administration costs. III. BASIS OF RECOMMENDATION A. BACKGROUND Funding Program The Metropolitan Council and the Transportation Advisory Board have released solicitation for the Federal Transportation Alternatives Program (TAP). TAP Applications may be for projects that fall within criteria for Transportation Alternatives. Applications are due January 29, 2014. Funding will be allocated in 2017 and will cover 80% of the project cost (construction cost). Projects that do not meet the minimum amount of$100,000 may be `bundled' with other projects into one submittal. Under this proposal, the local agency will be responsible for the required 20% match while Three Rivers Park District will cover the costs of the preparation and submittal of the application and, if successful, the engineering and construction administration costs associated with the projects. These costs can typically make up about 20% of the overall project costs and are not included in the grant. Project Description The `On Ramps' to the Regional Trail System is a Three Rivers Park District Federal Transportation Alternatives Program funding praposal that �eeks to bundle several bike and pedestrian projects together into one funding application. The stipulations of the proposal are that the local project provides improved access to and from a Three Rivers Park Regional Trail. City staff submitted several bicycle routes from the City's Bicycle Master Plan to the Park District for consideration. TRPD ultimately selected the 70t" Street route to be included in their federal application. A map of the proposed route is attached. If successful, the route would connect the regional trail system to key destinations such as: • Richfield Senior High School • Richfield Community Center • Augsburg Library • Augsburg Park • Richfield STEM School • Richfield Dual Language School • Christian Park Public Input The 70 th Street route is hi hli hted as a Preferred Route in the Bic cle Master Plan. g g Y Consistent with the Master Plan, if funding is successful, the Transportation Commission would lead a public input process to guide the design of the route prior to Council consideration approval for the installation of the bike route. B. POLICY • The proposed project is consistent with the City's Bicycle Master Plan. • The proposed project meets multiple goals in the City's Comprehensive Plan (Transportation). C. CRITICAL TIMING ISSUES • The application deadline is January 29, 2014. D. FINANCIAL • The proposed project has a total estimated cost of$100,000. If selected for TAP funds, $80,000 (80%) would be funded with the federal dollars and the required local match of$20,000 (20%) would be funded using Municipal State Aid (MSA) Funds. • Engineering and Construction Administration costs for the project would be covered by Three Rivers Park District funds. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S� • Council may choose to reject the agreement and not submit the 70t" Street Bike Route for funding. V. ATTAC�IMENTS • Three Rivers Park District `On Ramps' to the Regional Trail System solicitation letter • Cooperative Local Bike and Pedestrian Connection Agreement. . • Bicycle Master Plan Proposed Route Map ' RTIES EXPECTED AT MEETING VI. PRINCIl'AL PA • None 3 � � i December 20, 2013 ,.��°�., • To: �ocal Cities/Agencies 7'hreeRivers PARK DiSTRICT From: Kelly Grissman, Director of Planning . RE: 'On Ramps' to the Regional Trail System , Three Rivers Park District TAP Funding Proposal ,, ;� Three Rivers Park District is seeking proposals for local bike and pedestrian connections to the regional trail system through 5:00 PM ]anuary 3, 2014. Ongoing outreach efforts indicate that many people do not feel safe or comfortable accessing the regional trail network on foot or bike, and subsequently drive to access the regional trail system, do not utilize the regional trail system, or utilize the system less frequently than desired. To address this �� feedback and improve local access, Three Rivers Park District Board of Commissioners are offering a grant/cost share program in which Three Rivers will fund and orchestrate a multi-jurisdictional Transportation Alternative Program (TAP) grant application to assist local communities with bike and pedestrian projects that provide or improve direct, safe, and multi-use access to the regional trail system. This �bundling' approach allows projects that are less than the minimum grant amount of $100,000 to be funded, and helps each individual project be more competitive. The TAP grant provides 80 percent of construction costs (up to $1 million) and requires a 20 percent local match. Each participating city/agency is responsible to provide the required 20 percent match for its project(s). Three Rivers will fund and coordinate the grant application, acquire the necessary right- of-way, and design and construct the project. Three Rivers will also fund project expenses that are • not grant eligible such as design and construction administration costs which typically run about 20 percent of the total construction cost. Interested cities/agencies are required to fill out a project proposal form for each proposed project. Three Rivers will review and bundle the most competitive, feasible, and geographically balanced proposals into a single coordinated grant application requesting up to $1 million. Cities/agencies with selected projects will be required to enter into an agreement by January 28, 2014, outlining the city's/agency's commitment to provide the required 20 percent local match for construction and operate/maintain/own the facility for its useful life. TAP grants are anticipated to be awarded in late Spring 2014. If approved, design and construction documents would be developed in 2016 and construction would occur in 2017. We are available to answer questions and help. Please don't hesitate to call or email us at: Kelly Grissman, Director of Planning karissman@threeriversparkdistrict.ora 763-694-7635 Ann Rexine, Planner arexineC�threeriversparkdistrict.ora 763-694-1103 Attachments Proposal Flow Chart/Schedule Proposal Form � Sample Completed Proposal Form • Draft Cooperative Agreement Question/Answer Summary �� ./� • COOPERATIVE LOCAL BIKE AND PEDESTRIAN CONNECTION AGREEMENT This cooperative agreement is between Three Rivers Park District, a Minnesota political subdivision (°Park District") and the City of Richfield, a Minnesota municipal corporation (��City"). WHEREAS, federal Transportation Alternatives Program (TAP) funds may be available to assist local communities with bike and pedestrian projects which provide direct, safe, and multi-use access to the regional trail system, and WHEREAS, Park District is coordinating a multi-jurisdictional application to utilize 2017 TAP funds, and WHEREAS, Park District solicited and is bundling the most competitive proposals from interested cities/agencies into a single grant application, and WHEREAS, City submitted a proposal to construct an on-street bicycle facility connection to the Intercity Regional Trail along 70th Street between Diagonal Boulevard and Lyndale Avenue, and WHEREAS, Park District intends to include the City's proposal within the TAP grant application, and WHEREAS, it is expected that the federal TAP grant would fund 80 percent but not • more than one million dollars for construction and land acquisition costs of the bundled proposals, and WHEREAS, Park District and City agree to cooperate to apply for these TAP funds and, if successful in their efforts, agree to cooperate on the funding, design, construction, and associated work items of the City's proposed project, and IT IS HEREBY AGREED, by City and Park District as follows: 1. Park District will: a. bundle the most competitive, feasible, and geographically dispersed proposals totaling up to $1.25 million from interested cities/agencies into a single coordinated grant application, and b. coordinate and fund the application for the TAP grant, and c. design and construct the City proposed project and coordinate and fund reasonable non-grant eligible expenses including design and construction administration, if the TAP funds are received. 2. City will: a. execute and forward this Agreement to the Park District by January 28, 2014, and • b. provide all necessary property rights to complete the project where the City has rights to do so, and - 1 - ! 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' _.._ �, �!� ��,1 ,f , I 4 4.-- . .., _ �r o, �t .,,, ;�:,�,. � �li� - - v .�li � ��_� � � _ � _ �� _ -...� a ��. s � � .. _ { �R -� , ,� � , �. �'" � �� , ` ' . , • ..c.,-�^ �i6.�,. ._. '- _ . , .•,.,�i.i,. _. , :�--' ,a S!3" Z .. Ic1'fE60i�� m Leg�n� j �� . , a. ,.,_ �. . � tr�ffic sigr��l� Pref�r�d ��t�re Trail Route Identified Alt�rnative On Stre�t Route � _�� ` � R�comr��n��d P�de�trian Irrr��r�� rea �r�f�r�d F�at�� tr��t �o�te � kJ �� • c. approve necessary measures by the Park District to secure any additional property rights needed to complete the City proposed project, and d. fund the required 20 percent local match in 2017, if the TAP funds are , received. 3. Each party will: a. make staff and other resources available to meet project requirements and deadlines, b. operate, maintain, and assume all liabilities of the portion of the project located on lands controlled by each respective party, and c. enter into subsequent reasonable agreements as may be required to complete the project, and d. terminate this Agreement if the TAP grant application is unsuccessful. 4. The Park District reserves the right to terminate this Agreement if factors outside the control of the Park District result in the reasonable feasibility of one or more of the bundled projects resulting in the loss of TAP funds. • • - 2 - � �"',,. pt� . IN WITNESS WHEREOF, City of Richfield and Park District have entered into this cooperative agreement as of the date and year signed below. I City of Richfield a Minnesota municipal corporation Date: By: Its Mayor: Debbie Goettel Date: By: Its City Manager: Steven L. Devich • Three Rivers Park District, a public corporation and political subdivision of the state of Minnesota Date: By: Its Chair - Board of Commissioners Date: By: Its Superintendent And Secretary to the Board � - 3 - AGENDA SECTION: CONSENT AGENDA ITEM# 3C REPORT# 26 I STAFF REPORT / � �' CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAML,TITLE DEPARTMENT DIIZECTOR REVIEW: � /� �/t°,. S�cNara� OTHER DEPARTMENT REVIEW: � N/ f, _. r''� SIGNA . REVIEWED BY CITY MANAGER: ,f� � ..� ITEM FOR COUNCIL CONSIDERATION: Consideration of an infrastructure grant application submission under the Minnesota Safe Routes to School Program. - I. RECOMMENDED ACTION: By Motion: Approve the attached resolutions authorizing the grant application submittal for the Minnesota Safe Routes to School Program. II. EXECUTIVE SUMMARY Consistent with the City's Safe Routes to School Sfiudy and the City's Comprehensive Plan Goal of improving non-motorized and pedestrian travel, City Staff is seeking approval to submit an infrastructure grant application under the Minnesota Safe Routes to School Program. The application will consist of five proposed projects totaling $125,000 (see attached map for proposed projects). 01282014SafeRoutesToSchoolGrant III. BASIS OF RECOMMENDATION A. BACKGROUND Proqram Information • The Safe Routes to School (SRTS) program was created in Section 1404 of the Safe, Accountable, Flexible, and Efficient Transpo►tation Equity Act:A Legacy for Users Act(SAFETEA-LU). The legislation was signed into law on August 10, 2005 providing State DOT's with five federal fiscal years (FY2005-FY2009) of funding for the SRTS I program. In 2010 a Continuing Resolution provided more funds for � the program. � • The Safe Routes to School program provides communities with the opportunity to improve the built environment and promote bicycling and walking to school with infrastructure and non-infrastructure projects. The goals of the program are threefold: • To enable and encourage children, including those with disabilities, to walk and bicycle to school; • To make bicycling and walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age; and • To facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools. Identified Infrastructure Proiects • The SRTS Study completed in 2009 as well as a draft Plan (expected to be finalized in 2014) identify many opportunities for improvements on and around school properties in Richfield. Staff has selected several of these improvements to include in the grant application. The following are the proposed projects, are also identified on the attached map: • 73rd Street, Cedar Avenue to 17t" Avenue — Construct sidewalk to connect Cedar Avenue to Centennial Elementary School. • 64t" Street and Russell Avenue — Extend sidewalk along north side of 64t" Street to end at Russell Avenue instead of mid- block. This will allow Sheridan Hills Elementary School students to cross at a marked crosswalk. • 74t" Street at Wilson Pond — Construct path along north side of Wilson Pond to connect 14t" Avenue and 15t"Avenue and allow a more direct route for students to reach Centennial Elementary School. • 73rd Street, I-35W Pedestrian Bridqe to Lyndale Avenue — Construct sidewalk to connect the pedestrian bridge to the Lyndale Avenue and 73rd Street East sidewalk network. • 71 St Street, Elliot Avenue to 12th Avenue — Construct sidewalk to complete existing gap next to two school sites with more than 1,000 students. Neiqhborhood Involvement Process • Should the City receive funding for any of the above projects, staff will conduct neighborhood meetings in the area of each respective project to ensure residents' concerns and comments are accounted for. B. POLICY '� • The identified projects are consistent with the City's Safe Routes to School Study. • The City's Comprehensive Plan identifies improvements to non- motorized and pedestrian travel (Transportation Goal 1). C. CRITICAL TIMING ISSUES • Applications are due by January 31, 2014. D. FINANCIAL • The proposed projects have a total estimated cost of$140,000. If selected for SRTS grant funds, $112,000 (80%) would be funded with the grant and the required local match of$28,000 (20%) would be funded using other City funds. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S� • Council may choose to reject the grant application submission. V. ATTACIIIVIENTS • Resolution of support • Resolution of maintenance commitment • Proposed projects map VL PRINCIPAL PARTIES EXPECTED AT MEETING • None �� RESOLUTION NO. RESOLUTION IN SUPPORT OF THE MINNESOTA SAFE ROUTES TO SCHOOL PROGRAM ; WHEREAS, the Cit of Richfield believes in promoting the health and well-being of I Y children by enabling and encouraging them to walk and bicycle to school; and WHEREAS, by walking to school, parents and caregivers teach children about pedestrian safety, ultimately helping the community make pedestrian safety a priority; and WHEREAS, walking and biking can help enhance the health and overall physical . activity of children, improves air quality and the environment, and helps reduce traffic congestion and speed in and around school zones. NOW, THEREFORE, BE IT RESOLVED, that the City of Richfield supports the Minnesota Safe Routes to School Program. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk h ! r � RESOLUTION NO. �� RESOLUTION AGREEING TO MAINTAIN THE FACILITY FOR ITS USEFUL LIFE WHEREAS, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for � the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS, Safe Routes to School projects receive federal funding; and WHEREAS, the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project proposer; and NOW, THEREFORE, BE IT RESOLVED, that the City of Richfield hereby agrees to assume full responsibility for the design, construction, operation and maintenance of property and facilities related to the aforementioned transportation enhancement project. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk � ■ ■ ■ I � I Ie N W E r r� os� a e � u � � � o� r� ec s S 64th St & Russell Ave. � � Sidewalk Gap . II .,� �I ,"�, ``, 1 �l�l� _ _ ` // I A `. � � LJ � . �� . �� ----��35�c5" � ` �� ATEHWYN062 /�� Sl'E . s°�-� ... e _ ib�.N �n��. WTE TATENWYNO , t , ��a� '. � v� nfotsnrv -�. v l � � � � fAl�T 1'ftTIC ul aa�y.�t ao❑ � a � N� � o � W .� � , � ��7�� F: x F- a N `lCO7./,ET j Q �� ) �I N � � Q� _ W a,anc- N Z F VST R 1\'S 1 a O Y � ...cnf�fl� ¢ > W 'd' ) � > .1 �, � � Y.d7� � v� ¢ Q t- �� / � � � � ( pR�-0R a F � > � � n f,l/�IR�'�-� a I � _ � W� N��L f- ' ��' i . W � r� � ,..'� - l .. Z i � ..r'� Q W W FQ W �`� _._..¢ 41/ � � Z PAh'h�- ' a a ��t � a ¢ N � a z , , � � W � r <�� a000 � � ,E � � � � Q :.,, �l.yii.n Lu6� . _� 5 � � � Q� �� ¢ � - O �i� \ � �' - 65TH S 1 � _ - � o � / � C In. _ � . - �.. ,.__ o ` , � -5'(fFRIb9V� ' ST � O � O �� W t2cy��_ .._ � � .. „�k mc ,__ l��` > .' -� � P.9R.S y Q � � w ' ..165� rucuie� W O�� .. .�.v.�s . �� .� o =ao�� .__� �a � a mo _ a �-.��_ �� __ 0 0 C� � _ __� . �o o �o ��{1+�1 � �� .___.�____°a_� _ � D � Q Q J - 1I1I ''1 a �.� � _ -�� r _ _ ��. �. - j I.��a�� a = �� > W a > � �L�I I�1L�! Z N W �II' II CA�,ONN.Oq9 /il';s .r O I- Q r� � L_J �� 6ZIH�T\N��L � , O 7THST . . .a 3 . — - _v � � � _ � � � f0 . T-1L'X� naruc< re �.. W � � � � ; � .I. �E. \� J W � I a Q A A r.� ?' c4{,FVrc OB w , ((�a .,PL/�/A � � �� oo �o a �a �� ,�� : o� � � �� %�� 71 st Street � o � ,� , � a � ; Legend , n � , W � N � �� ==.� ' �� '! � , � Elliot Ave. to 12th A►ve. R?:��f� I �� s �� _ �� , ,, ,-� � � � � Siclewalks Z Q > Q h � , y.T i ,. ' � � a �q,; Q �� Sidewalk Gap � pa �� "i � o z� a��; ! � �� FIL'l,d� � �� ,rl�� Arterial �� : � ' '';!1 µ��r,.�� w ,,, �� ; �� j � a�csrUF �, %� _ '' �, W �� ' I� r�nr �' W — �, >,� ; � � LHN . �� Q 71S ST . � 71S ST �� ' S TE r � , z 1ST T � � � ,,.� ,,,� � , z 1 � 0 � w �� ; w � ,. � �� i o �, Residential > i � � W _ , ND ! '� � � \. :. . i.�� W na �� Z�i ,�� J > .� — � � �� Cqk� d o > 72ND ST W 2N ST , w uu I Q �,' � , � S"oRF � ? _ :� o ; _ � , �s � '� L-- -� Schools O AXIt.L•5 w � ¢ �I� W ¢ n �� ..�) � I�� .,r,r,�. � x a '� � � tu � I i PdRK ¢ ai a '�. Q N ��3R ST �21' O` � � a Q� Le NT J�� T E `� �� . �I�nJ I__--J , .. u �-y � � �� ,� a o w ' � w { _ �� Q � ��`�' u ; � g � URY � ~ � W � > W � � m 74th Street � � _ _ � 4T T W � 4T T CJ ] � � >� � �' a -� "°r�°•`°�:' o N ; � Narth Side of Wilson Pond Q ' T Q _ `� � � wQ � _�� F � z � � � , I a L,,�<<�� LJ�� ° .m .ST. T . 5T sr� Ped Connection Ga -- - --- ._.:.._��-�. �ar .'_ �_ o, �., ` . p ._ . ^ t Fli�l� ! �-� Vi ¢ ¢ � � m L11 > � > � Z Z 6 .� � N Ul J � � � � Q Q .. �TH T � ¢ > "� a ~ p x x . ...... .. � � � _ . 73rd Street 73rd Street z ciR LL � °z xnosr:trr.T I-35W Ped Bridge to Lyndale Ave. aD � � � P��K , Cedar Ave. to 1�#f� �►ve. 77T � . � �..a' ¢ a Side�ralk Gap � � � x:»T .�_� .�_.�e � - � .._ . _ �� P �— Y /�� ,��.�F � �,F.,. , Q � 78TN S i dewa I k Ga p � - -__--- ��'' .�,��i�\ -„� ' � �m. �``.� ' —- STATE ,�� TERSTAT NY NO � • � � � � � --- O: INTER e.,,` �� °� � � �� . �� ..� ` �� _ ; r �\� �16..� �,� , . �� .� _ o I:\GIS\Core Data\projects\sidewalks.mxd AGENDA SECTION: CONSENT AGENDA ITEM# 3D REPORT# 27 STAFF REPORT � � � CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � SIGNATURE OTHER DEPARTMENT REVIEW: � N/ f^'� GN f REVIEWED BY CITY MANAGER: �� I i I i ITEM FOR COUNCIL CONSIDERATION: I Consideration of submission of the 63rd Street Greenway Project for Federal Transportation , Alternatives Funding consideration. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution authorizing a funding application submittal for the 63rd Street Greenway in the Federal Transportation Alternatives Program (TAP). II. EXECUTIVE SUMMARY In 2011, the City of Richfield applied for federal funding for the 63rd Street Greenway under the Transportation Enhancement Program. Although the City was not successful in receiving the grant, City Staff would like to submit the project again under the new Transportation Alternatives Program. The 63rd Street Greenway Project pro�oses to narrow five blocks of 63rd Street between Bloomington Avenue and 11 h Avenue (see attached map) to allow for the addition of a multi-purpose trail and walking path connecting Veteran's Memorial Park and Taft Park. 01282014Greenwaygrant III. BASIS OF RECOMMENDATION A. BACKGROUND Funding Program • The Metropolitan Council and the Transportation Advisory Board have released solicitation for the Federal Transportation Alternatives Program (TAP). • TAP Applications may be for non-traditional projects that fall within criteria for Transportation Alternatives. Applications are due January 29, 2014. Funding will be allocated in 2017. Previous Funding Attempt • The City applied for federal funding in 2011 under the Transportation Enhancement Program. This funding attempt was unsuccessful. The Transportation Alternatives Program is the replacement to the Transportation Enhancement Program. Project Description • The 63rd Street Greenway Project proposes to narrow five blocks of 63rd Street between Bloomington Avenue and 11t" Avenue (see attached map) to allow for the addition of a multi-purpose trail and walking path. Current layouts for the Greenway are conceptual. The ultimate design, which will largely be community driven, is expected to include significant landscaping features and may include pedestrian scale lighting. Access to the homes along 63�d Street would be maintained. • The construction of the Greenway would connect Veteran's Memorial Park to Taft Park and the future Three Rivers Park Regional Trail in that area. This would provide further opportunity for physical activity as well as provide increased access to the many events, facilities, and programs within the two parks. Public Input • As directed by the City Council at the June 14, 2011 Worksession, a neighborhood open house was held on July 11, 2011 to gather input and determine support from those residents on and near the proposed project area. Twelve residents attended the open house. Of those attendees, ten filled out a feedback survey card. A summary of those responses is attached. All of the respondents expressed interest in continuing the design and input process for a greenway. Based on the feedback received to date, staff is recommending submittal for the federal funding. B. POLICY • The proposed project is consistent with the City's Bicycle Master Plan. • The proposed project meets multiple goals in the City's Comprehensive Plan (Transportation). C. CRITICAL TIMING ISSUES • The application deadline is January 29, 2014. D. FnvaNCiaL • The proposed project has a total estimated cost of$650,000. If selected for TAP funds, $520,000 (80%) would be funded with federal dollars and the required local match of$130,000 (20%) as well as the engineering and construction administration costs would be funded using other City funds. • This project would not eligible for Municipal State Aid (MSA) funds. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S� • Council may choose to reject the grant application submission. V. ATTACHMENTS • Resolution approving TAP funding application. • 63rd Street Concept Map and Graphics • Summary of previous public involvement VI. PRINCII'AL PARTIES EXPECTED AT MEETING • None ',, � 3�'� RESOLUTION NO. RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE 63RD STREET GREENWAY PROJECT FOR FEDERAL TRANSPORTATION ALTERNATIVE PROGRAM FUNDS WHEREAS, the City of Richfield believes in promoting the increased health of residents through the construction of infrastructure that encourages active living behaviors; and WHEREAS, the City of Richfield supports increased access to its parks and exposure to the community events, facilities, and programs within; and WHEREAS, the City of Richfield is committed to promote walking and biking as alternative travel modes to the automobile; and WHEREAS, the City of Richfield values integrating the Three Rivers Park Regional Trail system into the community; and WHEREAS, the City of Richfield values the inclusion of landscaping and other scenic beautification into transportation projects; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield approves the submission of application for Federal Transportation Alternative funds. The application is for conversion of 63rd Street to a greenway to improve facilities for walking, biking, and other recreational use along the corridor. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk �V�O� V � � t `Y$t� '�`� '.S��S�.�. . . .. . `� , Trv ��.1 �. �m�� "�� .. ^�`15 � .-�,<a i=�.-^"'��.'�r;�T°�s,`�i� s i^� �"� i .. 7 . - � _.--°� , ��,q� ��,; s�n�� _�: � �� 3l �. � ., �` . �' ! � ____._ ._ • , ' _ � � _ �: '�., ` _a � a :� �",,at�,..�-� .�-�� .,s,-�i�v �'{� . � �� :� �,�`-` '' ��k ,��' , � � _ , .' _ �.,}� � � � � �. � • . ,,�." `= t t i _�..�-�..a��- ,�--�a "�� i � � "�� }�°, �' ��.;` ��, �• !-- 7 �- -� "��"� � �� ` - �� _� � '�a�`` ��. >�V . • � ..�.�.� ., . �h � ��, i �. . , � :. ., � > ., ' �` � ; I� �.. � w �'g `� R�'� ' j , .. re� � � . . _ - _ � �".te. �� r r� } � _ ., _ . 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O r_ � r e. � � � «�� , �� Z J:j�� t � s� a��j€ � ii�rv. �+'�.l fr � ,�a� ��-i.�'�£,��.._r s �'� < t- '��aj: �} ;s ' }� � ��#` '!• ��'�_ ,�` t. r� M� �� d I ' k� � � � ' I . ., i� . � 7 t 4" 4y' � F _ �` + I -.�:.+.�t'�" �.� »�( � '� �, �� ,f 1" �t . , ;.•��t((:�i'ti,}y � � y' ��4 � ,� �r �'� � ��`� '� *�� i_ � �"�" 3 �` , �1 Fj � �i � �. � x :�r ..s a '�t { r•}�� i }� y' . �t y� �� S• ''-a cd �-�5= . aiT .. .F 3 �. s � �� *•f°.1�9 ��b'�" '��y'� -� � . 3 �J - ia ��^'- a ` » . � �, � - � .� < �� . � � a-"; s�f .De' . . K 4 1�. � �' . . ,> _ � ,. . _', }'e" � ,.� ,• �"°' ` _-__ '-_' >--ie':».___.__..—_ . at:+��1Si��7 .. , ' . ��J� i 63rd Street Greenway Open House Surveys & Comments Received (GatheNed as paNt of the initial 2011 public.input pNOCess) "How would you rate your interest level in learning more about the greenway concept for 63rd Street and continuing COMMENT the design process? (Not Interested, Somewhat Interested, Very Interested) I think this is a wonderful idea for connecting the Very Interested two parks. I have biked down this route many many times over the years to get to Veterans Park. Very Interested None • Very Interested Please keep the community involved in the design if this goes forward. We will be glad to provide input in the future! We prefer the simplest design possible with minimal additional greenery. We do not strongly support the need of a separate sidewalk. We prefer any Very Interested changes be as environmental as possible. We appreciate and are glad to be included in the future Three Rivers Park Trail expansion. Any extra money would be preferred used to enhance parks rather than street. Very Interested Let's keep Richfield on the "Cutting Edge." Very Interested None • � �l � • Excellent drawings and concepts. Would be Very Interested willing to pay extra taxes to help fund project. Very Interested None Might be a good idea to think of different uses for Somewhat Interested Taft Park in order to bring those already at Veterans Park east. Somewhat Interested Need to know more. • • AGENDA SECTION: CONSENT AGENDA ITEM# 3E REPORT# 28 r STAFF REPORT � , �' CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: ��N BARTON, ASST. COMMUNITY DEVELOPMENT DIRECTOR Natirr,T/TLE DEPARTMENT DIRECTOR REVIEW: � S/GNA OTHER DEPARTMENT REVIEW: � SIGN RE � REVIEWED BY CITY MANAGER: � ITEM FOR COUNCIL CONSIDERATION: Consideration of agreements with non-profit organizations to provide social services to the City of Richfield. I. RECOMMENDED ACTION: By Motion: 1) Approve the agreements between the recommended non- profit organizations and the City of Richfield; and 2) authorize the City Mana er to execute a reements for services with those a encies. II. EXECUTIVE SUMMARY , In December of 2013, staff distributed a Request For Proposals for Social Services to non-profit agencies serving the City of Richfield, for services to be provided in 2014. A total of nine proposals were received from the following agencies: Headway Emotional Health (The Storefront Group), Cornerstone Advocacy Services, TRAIL (Transportation Resources to Aid Independent Living), The Family Partnership, Community Involvement Programs, MIRA (Modulo De Informacion De Recursos Y Apoyo), Loaves and Fishes, and VEAP (Volunteers Enlisted to Assist People). The proposals represent a wide variety of social services offered to Richfield residents. 01282014 Social Service Funding Staff reviewed the proposals and is recommending the City enter into agreements for services with the following non-profit agencies in the amounts indicated in the table below: Or anization 2014 Pro osal Re uest 2014 Recommendation Headwa /Storefront $15,000 $10,930 MIRA $15,000 $8,000 TRAIL $1,550 $1,550 , Community ' Involvement Pro ram $8,352 $3,000 Cornerstone Advocac $18,000 $10,000 Loaves and Fishes $10,000 $5,000 The Family Partnershi $12,000 $7,000 VEAP $25,000 $18,000 Senior Community Services $10,000 $7,000 TOTAL $114,902 $70,480 III. BASIS OF RECOMMENDATION A. BACKGROUND • The City of Richfield has historically allocated funds on an annual basis to social service agencies serving the Richfield community. In 2012, the City was required to make changes to its funding practices due#o independent audit findings, resulting in the discontinuation of grant funding to social service type agencies beginning in 2013. • The City is not authorized to provide grant funding to social service agencies. However, it has been determined that the City can enter into agreements for services with agencies for specific services that are compatible with City activities. • The 2014 recommendations are based on the following criteria: o Demonstrated need of the proposed service for the targeted population. o Compatibility with City functions/activities. o Partnership and/or assistance with various City services (i.e., public safety). o Efforts to serve low-income persons of all races/cultures/ethnicities. o Demonstrated value to the community. o Past performance. o Cost of services and number of persons served. o Certified Non-Profit a enc . B. POLICY • To partner with other agencies as warranted and practical, and to assist in the delivery of services to City residents. C. CRITICAL TIMING ISSUES • Services are to be provided in calendar year 2014. D. FINANCIAL • A City Council/Administration 2014 allocation of$70,480 is budgeted for social services. • The proposals exceeded the City's available funding by $44,422.00. • The chart below provides a five-year history of the City of Richfield Social Service funding to the responding agencies: Organization 2009 2010 2011 2012 2013 2014 Pro osed SeniorCommunit Services $11,160 $8,760 $9,000 $7,000 $7,000 Cornerstone $13,950 $16,460 $13,250 $12;825 $12,000 $10,000 Storefront/Headwa $26,040 $21,745 $14,100 $15,500 $12,000 $10,930 The Famil Partnershi $7,440 $11,000 $11,625 $10,000 $7,000 VEAP $15,810 $14,600 $14,000 $15,500 $15,000 $18,000 Loaves & Fishes $3,720 $3,650 $4,000 $3,900 $5,000 $5,000 MIRA $9,737 $10,950 $9,500 $11,625 $9,000 $8,000 TRAIL $2,125 $1,550 $1,550 Community Involvement $5,000 $6,475 $5,000 $3,000 Pro ram TOTAL $87,857 $76,165 $79,850 $79,575 $76,550 $70,480 E. LEGAL • The City Attorney has reviewed the Agreements. F. ENVIRONMENTAL CONSIDERATIONS • N/A N. ALTERNATNE RECOMMENDATION�S� • Approve recommendations with revised allocations. • Do not approve recommendations. V. ATTACHMENTS • Descriptions of Proposed Services • Request for Proposals VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Representatives of the Social Service Agencies may be in attendance. 3� � W rn V � � N � p � o +: N vi O :�, c Q N '� (� � 3 � -� '+�+ '+� (6 � � •� '� •V � � :p U 'rV_- C N � C O � � � "J �p � > � V W � O � N X'� Z •� N � ° �'N� Ec o � � � � c�oc°n �° v�i o °' � v 'v��i � � � c � ,� v � � � � �� v° m Q' c � c°� > °? E � 5 rnm c�o c o � Q � m � 'Z � � .� >, o � a� � •- � ° .� � -� �v� � "� c .�-� '�n co >, N � � � � X o c � rn � p '� Q. 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W V } � ` � � .V -� � i � _ � O W � "-� � � a � .� = N H O N `� Q C y � a � �� +� Z � � � O � V � <B ,�1 Q I N � cif � cp � C� � 'o °� � o � � c m Q � —� � O .� O y .V � � � O a (� •�' � v� c � ` �l ai � a Q c � � � �` � = � .� � �' � � 0 0 �, Q � � •� o a � c � ° -� � E � m v� E l� N � (� � � N � ,� � � N C O �� i � u� � o � 4�i � °� '� � a � � � '� O -� � � o � � � � � a � E � • � I a �•c' ° ai F` u .� ° � � �' � o :�' o � 3 � ��,� � Q � °' m c�'i �i ,a�i .`o � a � � o � 4a�i � 'a oa��i c�v ° a� .'c c � Q a = v � Q �n � ; v ; � � � Q cn v � r �'� � CITY OF RICHFIELD REQUEST FOR PROPOSALS F�R SOCIAL SERVICES , The City of Richfieid is seeking proposals for social services from non-profit agencies serving the City of Richfield. Funding parameters and priority goals for the purpose of making the best use of funds are as follows: Fundinq Parameters • Any non-profit organization is eligible to apply. • Projects must serve Richfield residents. • Services must be compatible with City functions and activities. Prioritv Goals Projects must address at least one of the following areas: • Services for vulnerable senior residents. • Services for individuals, families, teens and/or children at risk. • Housing support services for low-income persons and persons at risk. Award Criteria Proposals must meet one or more of the following criteria: • Demonstrated need of the proposed service for the targeted poputation. • Compatibility with City functions/activities. • Partnership and/or assistance with various City services (i.e., public safety). • Efforts to serve low-income persons of all races/cultures/ethnicities. • Demonstrated value to the community. • Certified Non-Profit agency. c��i's �t�st b�st�b b 4:30 .m, Derce�tb�r 20 2fl1 LA'�'E PFt�E3�Al.�►V1�LL l�iJT BE�tCG�PTE �� fl�l��i�b� �:�1 fi�i.�?��2� �'�. F� P��Al�i�,.L�1�t3►fi��k�PT� PROPOSAL SUBMiSS10N INSTRUCTI�NS The information requested in the attached Request for Proposals must be addressed in your proposal. Submit 1 oriainal (2-sided urintina) OR 1 email copy of your agencies proposai by 4:3U u.m. December 20, 2q13 �LATE PROPOSALS WILL NOT BE ACCEPTEDI to: Karen Barton � Community Development Manager City of Richfield 6700 Portland Avenue Richfield, MN 55423 kbartonCc�cityofrichfield.org Applicants may be asked to respond in writing to additional questions. The Richfield City Council will tentatively award contracts for services in January 2014. Agencies awarded contracts will be required to sign a service agreement for calendar year 2014 and submit semi-annual reports on service outcomes. Please contact Karen Barton at 692-869-9777 or kbartonCa�citYOfrichfield.ora wifh any questions. � as�r�fi b�s��d� �#:3� ,�t. �c�mber 24 2D'� '�'� P��'S��l��t[�"!` �E AC�4PT� . K�r� �'��, � CITY OF RICHFIELD � 2014 REQUEST F4R PROPOSALS FOR SUCIAL SERVICE ASSISTANCE Proposais for social services must include the following: PROPOSAL HEADING 1. Agency name, address, contact person, and phone/fax/email 2. Amount of request 3. Brief description of service(s) provided 4. Identify priority area(s) you are addressing: a) Services for vulnerable senior residents b) Services for individuals, families, teens and/or children at risk c) Housing support services for low-income persons and persons at risk d) Other: Please Specify 5. Explain how the services you are proposing to provide will benefit the City of Richfield. 6. Explain any formal or informal partnership you have with the City of Richfield (i.e., assisting Public Safety through the services you provide, etc.) ADMINISTRATION 1. Provide a mission statement for your agency. 2. Provide verification of your organization's non-profit legal status. 3. Indicate your total agency budget for 2014. 4. Indicate your proposed project budget for 2014. Itemize proposed expenses and describe as applicable. Indicate both proposed City funds and other funds to support the project. PROGRAM 1. Describe service to be funded, including: a) Brief statement detailing the service and how it is provided b) Target population(s); estimated number of unduulicated individuals you plan to senre residing in the City of Richfield c) Eligibility criteria and process d) How clients are invoived in the planning process for service e) Desired client outcomes and methods of evaluating and measuring client progress (use attached "Proposed Outcome/Evaluation Methods"form) 3. Demonstrate the need for the proposed service. 4. Describe efforts to outreach to target population, including immigrant and low- income individuaJs. Please contact Karen Barton at 612-861-9777 or kbartonCc�citvofrichfield.orq with any question. c��l�s�r�t l�e s�rr�i�d t� �:�3 : t�. Dec�b�r� �t#1 T� 1�P��AL.S`I(il'�.Iti�E3T �3E�CEPTE � � �� m O a � o �L Q. � � � � C � � � •� Q� � o � � � o °f m � ' E3 `" .$ o 0 N O �� O N � � � _ � � p � Q m a :a � o � ? � `� � > � o Nw — � � o 'v £ � o gi � .� � � t a°� � � m yO a .t.�'. � o � � rn� � m v O 'a m� v��i v��i � a ° vf Eo � o 0 � '� m � UY •� p ,.'- �a E � � � ��- U W ,v � 3 � ,c �p � � V U U ai Q� N rn � � t C � '� pvN � � 3 = R � � � d (�b � V N G> � �! C ;,r, m c4 C V � � � •� � tn � •� 1A V = �+� � O � M o � .� N N � � = o a� � ��; eo = �t � t � � V � � � q1 m � y "N a> .Q 0 a N � � � o � � � g � o ¢ p�, •� ai ,.,. � � ��,, � dj ,u� � m „�� ._ O -� � d N � O m L .� c ° C t� Eu�i `� a t� '- -v �' �o c�•- w � �6 � O ._ '�. 3 d � o c � ZQVam Om Oa � eo AGENDA SECTION: CONSENT AGENDA ITEM# 3F REPORT# 29 - STAFF REPORT 1 � �' CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: ��N BARTON,ASST. COMMUNITY i, DEVELOPMENT DIRECTOR NAML, TITLE DEPARTMENT DIRECTOR REVIEW: � � OTHER DEPARTMENT REVIEW: � SlGNA7 Rls' REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution supporting the submittal of an application for and acceptance of a grant from the Metropolitan Council Local Housing Incentives Account grant program for assistance with the creation of affordable housing units within the Lyndale Gardens development, 6400 L ndale Avenue. I. RECOMMENDED ACTION: By Motion: Adopt the resolution supporting submittal of an application for, and acceptance of a grant from the Metropolitan Council Local Housing Incentives Account grant program for assistance in the creation of affordable housing units within the L ndale Gardens development , 6400 L ndale Avenue. II. EXECUTIVE SUMMARY In June of 2013, Lyndale Gardens Limited Partnership (Developer) submitted an application to the Minnesota Housing Finance Agency (MHFA) through their Consolidated Request For Proposals (RFP) for Multifamily Rental Housing Assistance. Subsequently, the City of Richfield was awarded $200,000 through the Metropolitan Council's Local Housing Incentives Account (LHIA) to provide gap-financing 01282014 Lyndale Gardens Met Council Grant Resolution assistance for the creation of affordable housing as part of the Lyndale Gardens project. The grant requires the City Council to adopt a resolution supporting the grant application and to enter into an agreement with the Met Council for administration of the funds. ' III. BASIS OF RECOMMENDATION A. BACKGROUND . The MHFA Consolidated RFP is offered once per year and provides a means of"one stop shopping" by consolidating and coordinating multiple housing resources into one multifamily application process. . The consolidated RFP allows applicants to apply for multiple funding sources by using one common application. . Applicants do not apply for a specific funding source, but rather the applicant requests funding for a specific housmg development and/or activities that meet a specific housing need. . MHFA channels the application to its funding partners, including Metropolitan Council, Department of Employment and Economic Development (DEED), Family Housing Fund, and Greater Minnesota Housing Fund. . The Metropolitan CounciPs LHIA fund provides grants to developments that preserve existing or add new housing units that are affordable to households with incomes at or below 60% of the area median income, exhibit strong implementation partnerships, address community affordable and life-cycle housing goals, and support the policies and goals of the CounciPs 2030 Regional Development Framework. B. POLICY . It is prudent to seek outside funding assistance as practical. C. CRITICAL TIMING ISSUES . The grant was awarded in December 2013. D. FINANCIAL . The grant award is $200,000 and will be used for gap-financing assistance toward the creation of affordable housing units. • The grant is required to be administered by the City. E. LEGAL . The program guidelines for this grant require the City Council to pass a resolution in support of the application. F. ENVIRONMENTAL CONSIDERATIONS . N/A IV. ALTERNATNE RECOMMENDATION�S� . Do not approve resolution. V. ATTACHMENTS . Resolution • Award Letter VI. PRINCIPAL PARTIES EXPECTED AT MEETING . N/A ��i � RESOLUTION NO. RESOLUTION AFFIRMING AND RATIFYING SUBMITTAL OF AN APP,LICATION TO THE MINNESOTA HOUSING FINANCE AGENCY AND AUTHORIZING CONTRACT SIGNATURE TO THE METROPOLITAN COUNCIL LOCAL HOUSING INCENTIVES ACCOUNT FOR LYNDALE GARDENS, 6400 LYNDALE AVENUE , WHEREAS, the City of Richfield is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2014 as determined by the Metropolitan Council, and is therefore eligible to make application to apply for funds under the Local Housing Incentives Account Program; and WHEREAS, the City has identified a project within the City that meets the Local Housing Incentives Account's purpose/s and criteria; and WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project and grant administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS, the City seeks funding assistance to facilitate the redevelopment of the property and aid in the creation of affordable housing units; and BE IT FURTHER RESOLVED, the City Council of Richfield, Minnesota acknowledges it will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Minnesota Multifamily Rental Housing Common Application submitted on June 17, 2013. NOW, THEREFORE BE IT FINALLY RESOLVED, that the City Manager is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk ��,;�'�_ �� December 19, 2013 The Honorable Debbie Goettel Mayor, City of Richfield 6700 Portland Avenue Richfield, MN 55423 RF,: Grant Awards under the T,ivable Communities Local Housing Incentives Accoimt Dear Mayor G tel: �,��/�.R� I am pleased to inform you that the Metropolitan Council has awarded the City of Richfield a gcaut undec the Livable Communities Local Housing Incentives Account. The Council awarded the grant to the following affordable (iousing project: Lyndale Gardens,$200,000. A grant agreement for the project will be drafled for the city's review within the next few weeks. The�rant agreement will specify the payment procediu�es and reporting requirements. If you have questions about gcant adtninistration procedures,_plcasc contact Deb Jensei�at 651-602-1554. "1'his project was among those that best met a range of�oals in a competitive process. Tliis process favors projects that preserve existing or add new housing units affordable to houseliolds with incomes at or below 60%of the area median income,exhibit strong implementation partnerships, address community affordable and life-cycle liousing goals,and suppoi�t the policies and goals of the Council's 2030 Regional De��elopnient Framework. Congratulations on your successful application. The Metropolitan Council is pleased to assist local communities through its Livable Cominunities programs with projects fl�at help achieve both local and regional �oals. Sincerely, G%t� - w r�� C. � � Su Haigh Chaic CC: Kareii Barton,Assistant Director of Community Development, City of Ricl�field Beth Pfeifer,The Cornerstone Group Steve Elkins, Metropolitan Council Metnber, District 5 Guy Peterson,Director, Community Development . � � A�LL"I'ROPOLI'l AN c o u N c i � AGENDA SECTION: CONSENT AGENDA ITEM# 3G REPORT# 30 STAFF REPORT � � �'' CITY COUNCIL MEETING JANUARY 28, 2014 REPORT PREPARED BY: JESSE SWENSON, ASST. HR MANAGER NAME,TITLE : DEPARTMENT DIRECTOR REVIEW: �� SIGNATURE OTHER DEPARTMENT REVIEW: � N/A � f. �; SIG TURE �*�,. i REVIEWED BY CITY MANAGER: � �..�-�" ITEM FOR COUNCIL CONSIDERATION: Consideration of resolution regarding establishing a voluntary advanced resignation notice pilot pro ram for regular full-time licensed officers in the Police and Fire departments. I. RECOMMENDED ACTION: By Motion: Adopt the attached resolution authorizing a voluntary advanced resignation notice pilot program for regular full-time licensed officers in the Police and Fire de artments. II. EXECUTIVE SUMMARY The City is proposing to create a new pilot program for voluntary advanced resignations from licensed officers in the Police and Fire departments. This program has been designed to improve the efficiency and stability of the City's workforce by encouraging employees to give the City advance notice of their intent to resign. The purpose of this program is to begin the process of replacing an employee who is leaving the City as soon as possible after notice is received. By offering a one-time payment to employees who provide the City with an advanced resignation notice, the City hopes to reduce the time that a position remains unfilled and significantly reduce the costs associated with addressing staff shortages. 2014 Voluntary Advanced Resignation Currently, the process of replacing a full-time licensed officer takes a minimum of � eight weeks from the beginning of a recruitment to the new employee's actual start date. Once hired, new firefighters require an additional week for on-the-job training. New police officers require an additional 14 weeks of on-the-job training before becoming a viable officer. The costs associated with this lengthy hiring and training process range from $7,000 to $15,000 per new hire. In addition, the cost of paying overtime costs to fill the temporary vacancy can far exceed the hiring costs. The advanced notice should significantly reduce such overtime expenditures. In order to qualify for the program, the licensed officer will need to remain an active City employee, in their current job status, until the effective date of his/her resignation. Since this is a pilot program, with an initial duration of one year, staff will analyze its success at the end of 2014/beginning of 2015 and return to the City Council with a recommendation on whether it should be continued. III. BASIS OF RECOMMENDATION A. BACKGROUND • There are 45 total regular full-time employees in the Police Department and 26 total regular full-time employees in the Fire Department who would be eligible for the voluntary advanced resignation notice pilot program. • This program would be offered only to regular full-time licensed officers in the Police and Fire departments in 2014. • The program that has been developed by staff and is being proposed for City Council approval provides for a one-time payment to the resigning employee, paid on the employee's last payroll check. • The pilot program will sunset at the end of calendar year 2014. B. PoLICY • There is currently no City voluntary advanced resignation notice program available to offer City employees. However, other cities have similar programs already in place and/or are in the process of drafting them. C. CRITICAL TIMING ISSUES • The timing of any voluntary advanced resignation notice pilot program is critical. It is possible that licensed officers in the Police and Fire departments could resign on or before May 31, 2014 for PERA purposes. The 120 day notice would need to be effective by February 1, 2014 in order for an officer to qualify for this payment. D. FnvaNClaL • The voluntary advanced resignation notice pilot program proposed is typical to other programs offered by other governmental subdivisions. • The actual funding from the program would be established through the City's General Fund. • One-time payments to eligible employees providing an advanced resignation notice are as follows: Sixty (60) days: $500.00 Ninety (90) days: $1,000.00 One hundred and twenty (120) days: $1500.00 E. LEGAL ' • The City has the legal authority to provide a one-time voluntary advanced resignation notice pilot program. . • The voluntary advanced resignation notice pilot program has been reviewed by the City Attorney. • Such financial programs should be formally authorized by City Council Resolution. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION�S� • The City Council could decide not to approve this program. . The City Council could direct staff to revise this proposed program. • The City Council could decide to postpone consideration of this matter to a , future meeting. ' V. ATTACHMENTS • Resolution • Voluntary Advanced Resignation Notice Pilot Program VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None � . � � � RESOLUTION NO. RESOLUTION AUTHORIZING A VOLUNTARY ADVANCED RESIGNATION NOTICE PILOT PROGRAM FOR REGULAR FULL-TIME UCENSED OFFICERS IN THE I POLICE AND FIRE DEPARTMENTS WHEREAS, the City is committed to providing its existing level of quality service in the Fire and Police Departments while filling employee vacancies due to resignations; and WHEREAS, it takes approximately eight (8) weeks to recruit and hire a licensed officer or firefighter and another one (1) to fourteen (14) weeks of training before a new officer or firefighter is ready to perform the duties of their job; and WHEREAS, the costs associated with the lengthy hiring and training process for licensed firefighters and police officers are significant; and WHEREAS, City staff has developed a pilot program setting forth the requirements and benefits for a voluntary advanced resignation notice pilot program and it is ready for implementation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Richfield hereby adopts the attached Voluntary Advanced Resignation Notice Pilot Program, effective January 29, 2014 and directs the City Manager to implement such program. Adopted by the City Council of the City of Richfield, Minnesota this 28t" day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk �� ,�'' CITY OF RICHFIELD VOLUNTARY ADVANCED RESIGNATION NOTICE '� PILOT PROGRAM Purpose The City's Voluntary Advanced Resignation Notice Pilot Program is designed to improve the efficiency and stability of the City's workforce by encouragin,g.�employees to give the City advance notice of their intent to resign. The purpose of��j��ogram is to begin the process of replacing an employee who is leaving the City a� ��on as possible after notice is received. By offering a one-time payment to er�p�t��;�s who provide the City with an advanced resignation notice, the City hopes to r��fuce''�he time that a position remains unfilled. This program's primary purpose will be to seryc� as a means to minimize t�e extensive �,�r� costs associated with replacing officers in the Public SafetX and Fire depart�ents, while also maintaining the existing service level to�the��blic :. �i' The process of replacing a full-time�4ce,nsed officer�akes a minimum of eight weeks before the new employee's actual s't�r��.��e. Once hired;.:,�ew firefighters require an additional week for on-the-job training �New:pal�ce officers r�quire an additional 14 weeks for on-the-job training before the�r.are��at�f��p perforrr��n the street. The costs associated with this length�;hiring and ��tning pto�e� r�nge'��from $7,000 to $15,000 ,,. per new hire. �� ` � ` �`�' "_"�� Eliqibilitv �� ` �� This program is av��L�;le only �o �egular (non probationary), full-time licensed officers in the Public Safety Depar�r�er�'�ar�d F��e�C�e�artri�ent. In order to be eligible for an advanced::t'��.�ayme�t,;��i'�employee mu��'have completed a fully executed Advan��I,f�esign�t+o� ,Nofr�e Agreement within calendar year 2014. � �. Applie��.tion and Apprbti�,l In order'�o`�be eligible for a�i;xAdvance Notice payment, an employee must give at least 60 calend��ys' notice �tid up to 120 calendar days' notice to the employee's department cf�e8ctor befor�;�'I�'is or her last day of work. For the purposes of this program, the la�t d�y o�v��k is defined as the last day that an employee will actively be working for the Cifi�;r�zr��t4on paid or unpaid leave). It is the policy and intent for an employee utilizing this pilot program to remain actively working for the City and not use extended paid or unpaid time off during the 60-120 day notice period. All use of accrued leave benefits during the 60-120 notice period is subject to normal processes of approval per the City's leave policies and the relevant collective bargaining agreements. The Advanced Resignation Notice Agreement must be signed by the Employee, the Department Director, and the City Manager in order to be effective. The City reserves �� r '�,�. . �� the right to refuse to enter into this agreement with any employee. For purposes of this policy, the term day(s) shall mean calendar day(s). The City will provide the following one-time payment for advance notice: • Sixty (60) days: $500.00 • Ninety (90) days: $1,000.00 • One Hundred and Twenty (120) days: $1,500.00 Payment will be made on or after the employment termination date. An employee can elect to have the payment included in their final pay check, sub�ct to taxation and required deductions, or deposited tax-free into their Post-Ern�lm`�iment Health Care Savings Plan (HCSP). � z�,.. , � y Once signed, an employee has up to five calendar days°�o revol��he agreement. Thereafter, the employee may not rescind his/her ag�`eement witho��he City's agreement to either permit rescission or defer th� resignation. Refus�r��to accept the Advance Notice payment will not void the agr��t�ent. In the event the �,�aloyee breaches this Agreement by terminating emp��y�nent witf� �kl� City in adva��.of the agreed upon resignation date, the employee for��s all e`�it�ility for any advance resignation payment. In addition, the employee's sep�r�tion from employment may be considered by the City as "not in gaod standing" and �fiis determination may be relayed to the inquiries of the employee's pro�pec�tue employers;: Breach of the agreement may also serve as basis for ineligibility fror�t�:futu"re�e�nploymeri�ui��h the City. :-r :�. �:; Additional Considerat�ar�� ' • Participation m.=�h��°pilo'�program is stx�c�ly voluntary. • To accept th�s.;offer, you r�.�st sign a r�lease agreement acceptable to the City, which waiv�� rour right tQ�pursue anyi;legal claim against the City of Richfield or its employees<o�Cour�c��Mern��rs • All p��m�nts mad�� s`ub�ect to c��orfiary payroll deductions. .F: . �4I��ayrrr�r�#� conta��;d in this pilot program are supplemental to traditional .�1r��iefits of a`r��t�nin�.�rn�loyee. :�s `�he City reserve�,the rig{a#:to decline any employee's request for the advanced ��r��r�nation notice ��grarn��`�sed on the number of requests received, an erri��t��ree's critical ��Ils, or service delivery needs. • Emp�a��+��s who re��'�',�,�' under this program and are subsequently rehired by the City, will::r�ot be able;�to participate in this program again. • The City reser;�e�;the right to not replace any employee who resigns under this program or t�:�'i�idify the position and duties prior to hiring a new employee. This decision will not affect an employee's eligibility for an Advance Notice payment. This pilot program sunsets at the end of calendar year 2014. Any questions regarding this program may be directed to the Human Resources Division. � ,� < �� ADVANCED RESIGNATION NOTICE AGREEMENT ' DATE: TO: (Department Director) FROM: �f�;�'r-��:;, x ti`. S-' 4't'' (Employee) s RE: Voluntary Resignation Notice � � �x. VOLUNTARY RESIGNATION r� I voluntarily resign my position of '` `� _; with the City a`�r�Richfield. My last day of work will be ;�, By signing this document I agree to th�terms and condi�i�ns of the City's Advance Resignation Notice program. I under��anc��fi��t��n order t��:be eligible for an Advance Notice Payment, I must give at least 60 days' �o#ice��se�ar�,my last t�ay of work and that any payment will be based upon the actual n�t�tber of��le��r day��;�lapsed between the date of this notice and the last t��?�work. I alsQ un��'�stan� t��'�:�n signing this Notice I am agreeing that there will n�;�Ibnger�E�e a positia�t;��iailable to iiie after the stated termination date. I understand th��is notice'�s�irrevocab�� upon the 5t" calendar day of this � agreement. 5:'. ! f { `�n„ Employee:,� ��re ;�� D�t�`°' `..�- �� .. RESIC`,�,N�4TION ACCEPT�;D `''r,:i':^::'• ��.:�:;;,;� . „y;�,y;,, ,� •`•�..':*.'Fe`�C'x �''•�•.�:%+':' � Department bat�tor �� ` Date :r� :�}. City Manager � Date Notice Payment eligible for: ❑ 60 Days ($500.00) ❑ 90 Days ($1,000.00) ❑ 120 Days ($1,500.00) AGENDA SECTION: PUBLIC HRG. AGENDA ITEM# 5 REPORT# 31 STAFF REPORT � � �' CITY COUNCIL MEETING �' JANUARY 28, 2014 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � URE OTHER DEPARTMENT REVIEW: � S/GNA REVIEWED BY CITY MANAGER: ! ITEM FOR COLTNCIL CONSIDERATION: Public hearing, second reading and summary publication of an ordinance amendment to Richfield Cit Code Appendix D (Fee Schedule). I. RECOMMENDED ACTION: By Motion: 1. Conduct and close a public hearing and approve the attached ordinance amendment to Richfield City Code Appendix D (Fee Schedule). 2. Approve the attached resolution authorizing summary publication of an ordinance amending Richfield City Code Ap endix D (Fee Schedule). II. EXECUTIVE SUMMARY City staff conducts an annual review of Richfield's City Code Appendix.D, which establishes certain fees related to Building Permits and Fees, Land Use Application Fees and Fire Services Fees. The intent is to ensure that fees charged for City services reflect actual staff costs incurred in providing those services without being onerous or excessive. Staff is recommending the following changes: 012814-2nd Read Ord Amend App D fees - 0.5% reduction in electrical fees for jobs exceeding $50,000. - Scaled fees based on project cost for Major Amendments to Planned Unit ' Developments, Conditional Use Permits and Site Plan approvals. - Addition of an annual monitoring fee for Interim Use Permits. - Addition of language related to replacement of existing communication antennas. - Minor text amendments to clarify land use application fees, give the City the ability to recoup additional costs if necessary, and correct Code references. III. BASIS OF RECOMMENDATION A. BACKGROUND • Current fees collected for electrical permitting exceed the cost of providing this service. Staff proposes to reduce this fee from 1.5% to 1% of the job cost. • Historically, the fee for a Major Amendment to any land use approval has been a flat fee of$500. Staff proposes a scaled fee based on the construction cost of the proposed project. This fee is intended to more accurately reflect the staff time that is likely involved in the review process. For small jobs the fee will increase by only a few dollars. o There are a variety of criteria that trigger a Major Amendment. For instance, the introduction of a new use into an approved Planned Unit Development (PUD) is classified as a Major Amendment. In many cases, this does not involve additional construction, but rather just a change in the tenancy of a multi-tenant building. The current flat fee generally covers the staff time, resources and publication requirements involved in this type of � review. o In other cases, particularly in phased developments, a Major Amendment involves new construction, revised traffic patterns, architectural reviews, etc. The current flat fee is significantly less than costs incurred by the City to review these applications. • Interim Use,Permits (IUPs) are, by definition, intended to be temporary. As part of all recent IUPs issued, the City has stipulated that property owners meet annually with staff to discuss the future of their property. In order to cover the cost of this additional annual monitoring and meeting, staff proposes a fee of$100 per year. • City Code requires a permit for the replacement of existing antennas; however, this was not specifically mentioned in the fee schedule. This language has been added and references to Code Sections have been corrected. • Minor text amendments to clarify the calculation of land use fees and to allow the City to recoup costs exceeding the required application fees have been proposed. B. POLICY • City staff works hard to provide excellent customer service to residents and potential developers. , • Fees should be sufficient to cover the costs of providing permit-based I services without being onerous or excessive. • Minnesota Statutes, Section 462.353 requires that certain fees be established by ordinance. • In instances when the full text of an amendment is cumbersome and the expense of publication of the full text is not justified, the City is permitted to publish a summary of the approved text. G CRITICAL TIMING ISSUES • N/A D. FnvaNClaL • The City attempts to establish fees that appropriately reflect the City's , costs of administering the permit or application for which the fee is charged. E. LEGAL • A first reading of the attached ordinance was approved by the Council on January 14, 2014. F. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATNE RECOMMENDATION�S� • Reject the proposed changes and/or summary publication. V. ATTACHMENTS • Ordinance • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None � / I BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background 1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by Ordinance. 1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by Ordinance. The City Council has previously established certain fees by Transitory Ordinance No. . The City Council has established other fees by resolution, which resolution is also part of Appendix D. 1.03 The City Council has determined the need to update the schedule of fees under Transitory Ordinance No. Section 2. Fee Schedule Adopted 2.01 The fees set forth in the attached Exhibit A are hereby adopted by Ordinance. 2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by Ordinance. Any fees established by resolution, other than those adopted at Section 2.01 of this Ordinance, may be amended from time to time by resolution of the City Council. Section 3. Effective date; codification. . 3.01 This Ordinance is effective in accordance with Section 3.09 of the City Charter. 3.02 A copy of this Ordinance shall be included in Appendix D to the Richfield City Code, � , immediately prior to the resolution establishing fees. 3.03 This Ordinance supersedes Transitory Ordinance No. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk �/� EXHIBIT A CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES ', i A. Investigation Fees: Work without a Permit: Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law. B. Permit fee refunds: The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permitted not later than 180 days after the date of fee payment. Type of Permit or Section Description Fee License Requiring (a) Inspections outside of normal business $60.00 per hour hours(minimum charge-two hours) (b) Reinspection fees(minimum charge $60.00per hour $35.00) (c) Inspections for which no fee is $60.00 per hour specifically indicated (minimum charge-one- half hour) (d) Additional plan review required by $60.00 per hour changes, additions or revision to plans (minimum charge-two hours) (e) Fee to reissue building inspection $35.00 record card *Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision, �/� overhead,equipment, hourly wages and fringe benefits of the employee involved. , i (1) Building 400.03— $1 to$500(includes one inspection) $35.00 Permits 400.09 Each additional inspection $35.00 $501 to$2,000 $25.00 for the first$500 plus$3.25 each additional $100,or fraction thereof,to and including$2,000 with a minimum fee of$35.00. $2,001 to$25,000 $73.50 for the first $2,000 plus$14.75 for each additional$1,000, or fraction thereof,to and including$25,000. $25,001 to$50,000 $415.75 for the first $25,000 plus$10.75 for each additional$1,000, or fraction thereof,to and including$50,000. $50,001 to$100,000 $682.50 for the first $50,000 plus$7.50 for each additional$1,000, or fraction thereof,to and including$100,000. $100,001 to$500,000 $1,053.50 for the first $100,000 plus$6.00 for each additional $1,000, or fraction thereof,to and including$500,000. $500,001 to$1,000,000 $3,427.75 for the first $500,000 plus$5.00 for each additional$1,000, or fraction thereof,to � . �1 � and inciuding $1,000,000. 1,000,001 and up $5,945.25 for the first $1,000,000 plus$4.00 for each additional$1,000, or fraction thereof. (2) Driveway, 515.05 (no permit fee for sidewalks) $35.00 Parking Area Permits (3) Swimming 420.00 Permanent or portable pools are based on $35.00 building permit fees with a minimum of , (4) Plan Review 400.03— 35%of building permit fee for one and two family dwelling detached ' Fee 400.09 garages and basement remodels , I 65%of building permit fee for all other building permits,except no fee I� for the following: I � I (a) Existing single family dwelling minor nonstructural alterations. I � I (b)Single and two family dwelling repair and maintenance work. �' (c)Commercial and industrial repair and maintenance work not , exceeding$1,000 or where plans are not required. Plan review fee for Maximum 25%of permit fee based on Minnesota State Building Code similar buildings 1300.0160 (5) Contractors Charged once each time a contractor applies $5.00 License for permit(s) Verification Fee (6) Moving- 845 Moving Permit Fee $50.00 Buildings (7) Structure 400.00— (a) Commercial Demolition cost as per $50.00 Demolition 400.09 Building Permit Schedule with a minimum of �� (b) Dwelling $50.00 � One or two story $35.00 Residential-Garage and lesser structure (8) Plumbing 400.03— Residential $35.00 Permit 400.09 Minimum Fee 2%of Total Job cost with a minimum of(includes one inspection) Each additional inspection $35.00 (9) Plumbing 400.03— Commercial/Industrial/Multi-family Based on $45.00 Permit 400.09 Total Job cost 2%of Estimated Job cost with a minimum of(includes one inspection) Each additional inspection $35.00 (10) Electrical 400.03— Residential $35.00 Permit 400.09 (a) Minimum Fee which includes one inspection (b) Each additional Inspection $35.00 (c)Complete Wiring Fee: $150.00 Single Family Dwelling and each dwelling unit of a two family dwelling and includes not more than three inspections. (d) New Service- up to 200 amps $55.00 (e)Temporary Service-(for construction) $45.00 (f) Installation, addition alteration,or $8.00 repair of each circuit or feeder (g)Swimming pool or exterior hot tub $55.00 (11) Electrical 400.03— Commercial, Industrial and multiple $45.00 Permit 400.09 dwellings(more than two units) and Technology systems: Minimum Fee which �� Commercial includes one inspection I I� Each additional inspection $35.00 (a) Based on total job cost $45.00 -2%of estimated job cost with a minimum of -Over$50,000- Fee/$1,000.00 plus 1�4%of cost over$50,000.00 (b)Traffic Signals: Per Intersection $185.00 (c) Fire Alarm: Based on%%of cost of $45.00 electrical job to customer with a minimum of (d)Carnivals,festivals and similar events $110.00 plus$35.00 for each service on generator (12) Electrical 400.03— Based on 2%of cost of electrical job to $45.00 Permit Signs 400.09 customer with a minimum of(separate electrical permit required for signs) (13) Residential 400.03— Central Systems and Additions,Alterations $35.00 Heating, 400.09 and Repairs Ventilating,Air 1%%estimated cost with a minimum of Conditioning and (Includes one inspection) Refrigeration Each additional inspection $35.00 Commercial Central Systems and Additions,Alterations $45.00 Heating, and Repairsl%Z%estimated cost with a Ventilating,Air minimum of Conditioning and Refrigeration (14) Sign 415.01— (a)Temporary sign permit $35.00 Installation 415.11 (b) Permanent sign (any size) $100.00 Building permit is required for sign support structures Fees based on building permit fee schedule �� (15) Temporary 400 A temporary Certificate of Occupancy may be $200.00 Certificate of issued before completion of the entire work Plus a letter of credit or Occupancy covered by the permit, provided the Chief cash escrow equal to Building Official deems that the building is 125%of the remaining safe to occupy City Code requirements ZONING, LAND USE AND RELATED CHARGES Type of Permit or Section Description Fee License Requiring (1) Planned Unit 542 (a)$500 plus$5/$1,000 of project value $3,500.00 Development (construction cost) up to a maximum fee of (b) Maior PUD Plan Amendment#ee-�afe� 500 CC,� 3 500 plus$5/$1,000 of proiect value (construction cost) up to a maximum fee of (c) Minor PUD Plan Amendment fee=�;,;,;o;- $350.00 (2) Site Plan Review 547 (a) $500 plus$.50/$1,000 of project value $3,500.00 (construction cost)to a maximum fee of (b) Major amendment -$S00 plus$.50/$1,000 of �--588:AA 3 500 proiect value (construction costl to a maximum fee of (c) Minor amendment $350.00 (3) Variance 547 Residential $250.00 Non Residential $450.00 Variance Appeal Residential and Non Residential $150.00 (4) Conditional Use 547 (a) $500+$.50/$1,000 of project value $3,500.00 Permit (construction cost) u�to a maximum fee of ;�� (b) Major amendment-$500+$.50/$1,000 of �58A:A8 3 500 project value (construction cost) up to a maximum fee of (c) Minor amendment $350.00 !, (5) Interim Use 547 $500 plus$100/vear monitorin�fee up to a �5AA:8A 1000 Permit maximum fee of (6) *Zoning District 547 $600 plus$0.50/$1,000 of project value $3,600.00 Change (construction cost) up to a maximum fee of Zoning Code Text $600.00 Amendment (7) *Subdivision 500.01— $500.00 Approval 500.05 Subdivision Waiver 500.05- $350.00 Subd. 2 (8) Street/Easement 820/State $350.00 Vacation Statute (9) Appeal to Board 547 $350.00 of Adj. &Appeals (10) Special Request $350.00 to City Council (11) Zoning $50.00 Compliance Letter (12) Comprehensive $600.00 Plan Amend. (13) Plat: preliminary $500.00 &final (14) Sketch Plan $250.00 e' �_ �� Review (15) Extension Extension of a Land Use Approval (rezoning, site $125.00 plan approval,conditional use permit,variance, etc.) beyond its original approval period *Any additional expenses°{^^*�F;�-.+;^^ ^ �:+^t^,� "„^ „';^�„*� r ^°*F^r^^�+:�,.�^�^ incurred bv the City in the course of processin�a request will be charged to the applicant. FIRE SERVICES FEES Type of Permit or License Section Description Fee Requiring (6) Fire Extinguishing Based on Building Permit fee schedule with a $50.00 System Permit minimum of: Plan review fee:65%of building permit fee, except no fee for the following: (a) no charge for valuation of$1,000 or less (7) Fire Alarm Systems Based on Building Permit fee schedule with a $50.00 minimum of: Plan review fee: 65%of building permit fee, except no fee for the following:;eol(a) no charge for valuation of$1,000 or less (8) Flammable or Tanks(installation or modification $150.00 Combustible Liquid or Gas Storage Tanks and Piping Installation or alteration of piping $50.00 Each unit or dispenser Underground Tank Removal $100.00/Tank MISCELLANEOUS FEES Type of Permit or License Section Description Fee � �� ,:r Requiring (3) Antenna Commercial 4�b425& (a) CWTS antenna permit application fee $100.00 Wireless Telecommunication 544 Service(CWTS) � (b)Antenna permit fee for additional $35.00 antennas added to an existing antenna location or replacement of existin�antennas at a location � ' i I i � �� r* RESOLUTION NO. RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING APPENDIX D OF THE RICHFIELD CITY CODE (FEE SCHEDULE) WHEREAS, the City has adopted the above referenced amendment of the Richfield City Code; and W HEREAS the verbatim text of the amendment is cumbersome and the ex ense , , p of publication of the complete text is not justified. I NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield ! that the following summary is hereby approved for official publication: i SUMMARY PUBLICATION I� BILL NO. AN ORDINANCE AMENDING APPENDIX D OF THE RICHFIELD CITY CODE (FEE SCHEDULE) This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. This ordinance makes the following changes to the City Code: Reduces electrical permit fees for jobs exceeding $50,000; Revises fees for Major Amendments to Planned Unit Developments, Conditional Use Permits and Site Plan Approvals so as to be based on project cost; Adds a fee for annual monitoring associated with Interim Use Permits; Adds language related to replacement of existing communication antennas; Adds language to clarify fee calculation for land use applications; and Adds language giving the City the ability to recoup additional costs if necessary. Copies of the ordinance are available for public inspection in the City Clerk's office during normal business hours or upon request by calling the Department of Community Development at (612) 861-9760. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January, 2014. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk �::,�:�.��s�c�ror,: xE:��L�JT�oN AGENDA ITEM# b REt'ORT# 32 I STAFF REPORT �� f`� CITY COUNCIL MEETING JANUARY 28, 2014 JESSE SWENSON, REPORT PREPARED BY: ASSISTANT HR MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: � SIGN URG OTHER DEPARTMENT REVIEW: � N/A �s� � �( SIGNATU � / �. " j� REVIEWED BY CITY MANAGER: Y� � ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution approving the contract with Police Officers and Detectives LELS Local 123 for the contract period January 1, 2014 through December 31, 2015. I. RECOMMENDED ACTION: By Motion: Adopt the resolution approving the provisions of the 2014-2015 labor agreement with the Police Officers and Detectives LELS Local 123 bargaining unit and authorize the City Manager to execute the agreement. II. EXECUTIVE SUMMARY City staff has completed labor negotiations with the Police Officers and Detectives LELS Local 123 (Union). The provisions of the 2014-2015 labor agreement cover all of the employees in this Union which consists of 31 positions. The two-year contract provides a wage adjustment of 2.25% for each year of the contract. It also includes a salary schedule pay progression adjustment at the top two steps for both Officers and Detectives in order to bring their top wages more in line with other similarly-sized metro area cities. This was done after a thorough analysis of inetro wages by staff. 2014-15 Contractxxx The other provisions of the tentative agreement include: • A $40 per month increase in the City's contribution towards health insurance and • a $7.50 per month increase towards Employee single dental coverage. There is a reopener provision for health insurance for 2015. • An increase of$.20/hour in 2014 for Field Officer Training pay to $2.65 per hour with an additional $.10/hour increase in 2015 to $2.75 per hour. This rate of pay is only received if an officer is conducting field training for a new departmen# officer. • A $25 increase to the clothing allowance from $825 to $850 per year in 2015. III. BASIS OF RECOMMENDATION A. BACKGROUND The tentatively approved two year contract settlement includes the following significant changes • Wages: A two and two-quarter percent wage adjustment for 2014 and a two and two-quarter percent wage adjustment for 2015. • Salary Schedule Pay Progression Amount: An adjustment to the top two steps of the pay progression for this bargaining unit was implemented because metro wage surveys indicated that the top wages for this employee group falls below the metro average wage. The adjustment also establishes an equal percentage between each of the five steps of the pay plan. The pay progression adjustment brings the group closer to the average at the end of 2015. The top two steps of the Officers and Detectives pay grades received an additional half percent per month both in 2014 and again in 2015. • Field Training Officer hourly pay rate increase to $2.65/hour in 2014 and $2.75/hour in 2015. • Clothing allowance increase of$25 in 2015. • Health Insurance: A $40 increase to the Employer health insurance contribution, which provides up to a maximum contribution of$669.50 per month for single Employee coverage, $990 per month for Employee plus spouse or Employee plus child(ren) coverage and $1,040 per month for Employee plus family coverage. • Dental Insurance: A $7.50 increase to the Employer contribution for Employee single dental insurance coverage at $52.50 per month. B. POLICY • The City has met and negotiated in good faith with the Union and its representatives and is bound under the Public Employer's Labor Relations Act to meet and bargain over the terms and conditions of employment. • The proposed settlement for the health and dental insurance provisions is identical to those provided to non-union City employees. The City has a long history of providing the same level of insurance benefits to all eligible City employees. • The 2014 two and two-quarter percent (effective the first full pay period in 2014) wage increase represents the same wage adjustment implemented for non-union City employees. The Police Supervisors and Labor and Trades unions are settled for 2014. • The wage settlement and health insurance provision is well within the range for other comparable bargaining groups in similar metro cities. C. CRITICAL TIMING ISSUES • In order to allow the City's accounting personnel to modify payroll records in a timely manner for 2014 wages and benefits, it is recommended that the City Council act on January 28, 2014 to adopt I the attached resolution providing for contract changes, effective January 1, 2014. D. FINANCIAL • Two and two-quarter percent (2.25%) wage increase effective the first full pay period of 2014, for contract year 2014. A two and two-quarter percent (2.25%) wage increase effective the first full pay period of 2015. • A salary schedule pay progression adjustment in the form of a half percent increase per month in both years 2014 and 2015 for the top two steps of the Officers and Detective pay grades. For 20 full-time Officers, these adjustments represent a total cost of$7,075, and for 4 full-time Detectives, the adjustments represent a total cost of$1,500. • A $25 increase in clothing allowance from $825 to $850 in 2015. • A $.20/hour pay rate increase in Field Training Officer wages in 2014 to $2.65, and a $.10/hour increase to $2.75 in 2015. • A $7.50 per month increase in Employer monthly contribution towards employee single dental insurance in 2014. • A $40 per month increase in Employer monthly contribution towards health insurance coverage in 2014. E. LEGAL • If the terms of this agreement are not approved, further negotiation and/or mediation will be necessary. F. ENVIRONMENTAL CONSIDERATIONS • NA IV. ALTERNATNE RECOMMENDATION(S� • Do not approve the terms of this agreement and prepare for further negotiation and/or mediation. • Defer discussion to another date. V. ATTACHMENTS • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None � � ' RESOLUTION NO. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND LAW ENFORCEMENT LABOR SERVICES (LELS), LOCAL 123 BARGAINING UNIT FOR THE YEARS 2014 AND 2015 WHEREAS, the City Manager and the Richfield Police Officers and Detectives LELS Local 123 have reached an understanding concerning conditions of employment for years 2014 and 2015; and WHEREAS, it would be inappropriate to penalize LELS Local 123 members who have negotiated in good faith; and WHEREAS, the City Ordinance requires that contracts between the City and the exclusive representative of the employees in an appropriate bargaining unit shall be completed by Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the Labor Agreement between the City of Richfield and LELS Local 123 Bargaining Unit for years 2014 and 2015, under the provisions of the Labor Agreement to be implemented, effective January 1, 2014 and authorize the City Manager to execute the contract. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January 2014. Debbie Goettel Mayor ATTEST: Nancy Gibbs City Clerk I AGENDA SECTION: RESOLUTION AGENDA ITEM# 7 REPORT# 33 STAFF REPORT ��" � ` f`� CITY COUNCIL MEETING .TANUARY 28, 2014 REPORT PREPARED BY: JESSE SWENSON, ASSISTANT HIZ MANAGER NAME,TITLE li � �� I DEPARTMENT DIRECTOR REVIEW: I � SIGNATURG OTHER DEPARTMENT REVIEW: � N/A SIGNA RE REVIEWED BY CITY MANAGER: � , ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution approving an amendment to the 2013-2014 labor agreement with the International Union of Operating Engineers Local 49. I. RECOMMENDED ACTION: By Motion: Adopt the resolution designating a 2.25% salary increase, effective the first full pay period of January 2014, and an increase in the City's contribution towards health and dental insurance premiums for the International Union of Operating En ineers Local 49. II. EXECUTIVE SUMMARY City staff has completed labor negotiations with the International Union of Operating Engineers Local 49 (Union) for the contract re-openers (Article 26 Health Insurance and Article 31 Wages) of its 2013-2014 contract, subject to Council approval. The Union includes Public Works Workers, Water Plant Operators, Water Plant Mechanics, Automotive Mechanics, Assistant Facility Operator and Leadworkers. There are approximately 38 employees represented in this unit. The tentative agreement on the re-opener provisions provides: • A wage adjustment of 2.25%, effective the first full pay period of January 2014. • A $40 per month increase in the City's contribution towards health insurance. 2013-14 LT Reopener • An increase of$7.50 per month towards Employee single dental coverage. Both the 2.25% wage adjustment for 2014 and the heaith and dental insurance contributions are the same as provided to non-Union staff and to the approved 2014 contract with Police Supervisors. III. BASIS OF RECOMMENDATION i A. BACKGROUND The tentatively approved settlement includes the following changes: • Wages: A two and two-quarter percent (2.25%) wage adjustment for 2014. • Health Insurance: A $40 increase to the Employer health insurance contribution, which provides up to a maximum contribution of$669.50 per month for single Employee coverage, $990 per month for Employee plus spouse or Employee plus child(ren) coverage and $1,040 per month for Employee plus family coverage. • Dental Insurance: A $7.50 increase to the Employer contribution for Employee single dental insurance coverage at $52.50 per month. B. POLICY • The City has met and negotiated in good faith with the Union and its representatives and is bound under the Public Employer's Labor Relations Act to meet and bargain over the terms and conditions of employment. • The proposed settlement for the health and dental insurance provisions is identical to those provided to non-union City employees. The City has a long history of providing the same level of insurance benefits to all eligible City employees. • The 2014 two and two-quarter percent (effective the first full pay period in 2014) wage increase represents the same wage adjustment implemented for non-union City employees. The Police Supervisors group also has a settled 2014 contract with this same wage adjustment. • The wage settlement and health insurance provisions are well within the range for other comparable bargaining groups in similar metro cities. C. CRITICAL TIMING ISSUES � • In order to allow the City's accounting personnel to modify payroll records in a timely manner for 2014 wages and benefits, it is recommended that the City Council act on January 28, 2014 to adopt the attached resolution providing for contract changes, effective January 1, 2014. D. FINANCIAL • Two and two-quarter percent (2.25%) wage increase effective the first full pay period of 2014. • A $7.50 per month increase in Employer monthly contribution towards employee single dental insurance. • A $40 per month increase in Employer monthly contribution towards health insurance coverage. E. LEGAL • If the terms of this agreement are not approved, further negotiation j and/or mediation will be necessary. F. ENVIRONMENTAL CONSIDERATIONS • NA IV. ALTERNATIVE RECOMMENDATION(S� • Do not approve the terms of this agreement and prepare for further negotiation and/or mediation. • Defer discussion to another date. V. ATTACHMENTS • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None �, I RESOLUTION NO. RESOLUTION DESIGNATING CITY'S CONTRIBUTION TOWARDS HEALTH AND DENTAL INSURANCE PREMIUMS AND SALARY INCREASE FOR EMPLOYEES COVERED BY THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL 49 . WHEREAS, the City of Richfield and International Union of Operating Engineers Local 49 signed a bargaining agreement covering a two year period from January 1, 2013 through December 31, 2014; and WHEREAS, the labor agreement covers all terms and conditions of employment including the City contribution for health insurance benefits and salary schedule; and WHEREAS, Article 36 of the labor agreement provides for either party to amend the provisions in Article 26, Insurance and Article 31, Wages; and WHEREAS, the City has historically provided the same salary increase and level of health insurance contribution to all eligible City employees, both union and non-union; and WHEREAS, the City Ordinance requires that contracts between the City and the exclusive representative of the employees in an appropriate bargaining unit shall be completed by Council resolution. WHEREAS, the City Council is required to determine, by resolution, the City's contribution toward the premium for employee group insurance coverage and salary increases. NOW, THEREFORE, BE IT RESOLVED that the City shall contribute a maximum of $669.50 per month for employee only health insurance coverage, $990 per month for employee plus spouse or employee plus child(ren) health insurance coverage, and $1,040 per month for family health insurance. Such contributions shall be for coverage effective January 1, 2014; and BE IT FURTHER RESOLVED that the City shall contribute a maximum of$52.50 per month for employee single dental insurance. Such contribution shall be for coverage effective January 1, 2014; and BE IT FURTHER RESOLVED that the City shall implement a salary schedule, effective the first full pay period of January 2014, which provides a 2.25% increase in wages. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of January 2014. Debbie Goettel Mayor ATTEST: Nancy Gibbs City Clerk AGENDA SECTION: OTHER BUS. AGENDA ITEM# 84 REPORT# STAFF REPORT � � �' CITY COUNCIL MEETING i � JANUARY 2g, 2�14 CHERYL KRUMHOLZ, EXEC. , REPORT PREPARED BY: COORDINATOR Na,�t�,TiTLs DEPARTMENT DIRECTOR REVIEW: � N/A SIGNATURE OTHER DEPARTMENT REVIEW: � N� ...--:--------� sic , ��-_.' t REVIEWED BY CITY MANAGER: � ITEM FOR COUNCIL CONSIDERATION: Consideration of the appointments to the City advisory commissions. I. RECOMMENDED ACTION: By Motion: Appoint persons to fill the expiring or vacant terms on the City advisory commissions. II. EXECUTIVE SUMMARY The City advisory commissions were established by City ordinance or resolution. Several terms of City commission members expire on January 31, 2014. In addition, there are mid-term vacancies due to resignations that should be filled. Terms are for three years and are staggered. The City Council directs the City Manager's office to conduct a recruitment seeking applicants to fill the vacancies. This recruitment includes an item in the Richfield Sun-Current and on the City's website. Applicants were interviewed at a Special City Council Meeting on January 18, 2014. To ensure a quorum at future meetings, the City Council should make advisory commission appointments at the January 28, 2014 City Council meeting. 0128Commissionxxx i III. BASIS OF RECOMMENDATION ' A. BACKGROUND • Several terms of City advisory commission members expire on January 31, 2014. In addition, there are mid-term vacancies due to resignations that should be filled. B. POLICY • The City advisory commissions were established by City ordinance or resolution. C. CRITICAL TIMING ISSUES . Applicants were interviewed at a Special City Council meeting on January 18, 2014. • Several terms of City advisory commission members expire on January 31, 2014. • To ensure a quorum at future meetings, the City Council should make appointments at the January 28, 2014 City Council meeting. D. Fn�arrclaL . N/A E. LEGAL . The January 18, 2014 Special City Council meeting was posted in accordance with the open meeting law requirements. F. ENVIRONMENTAL CONSIDERATIONS . N/A IV. ALTERNATIVE RECOMMENDATION(S� . The City Council could defer the appointments to a future City Council meeting. V. ATTACHMENTS . Vacancy list. VI. PRINCIPAL PARTIES EXPECTED AT MEETING . 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