100813completeagenda CITY OF RICHFIELD, MINNESOTA
TUESDAY, OCTOBER 8, 2013
SPECIAL CITY COUNCIL WORKSESSION
BARTHOLOMEW ROOM
5:30 P.M.
AGENDA
Call to order
Roll call
(Worksession discussion times are approximate)
5:30—5:45 p.m.
1. Discussion with the City Attorney regarding individual email addresses for City Council
Members
Notes:
5:45—6:15 p.m.
2. Discussion regarding 2014 Utility Budget (Council Memo No. 91)
Notes:
6:15 —6:45 p.m.
3. Discussion regarding franchise fee rates (Council Memo No. 91)
Notes:
6:45— 7:00 p.m.
4. Discussion regarding proposed Corridors of Commerce Solicitation Response (Council
Memo No. 91 )
Notes:
Adjournment
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
INTRODUCTORY PROCEEDINGS
Call to order
Roll call
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for
others. Comments are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
Pledge of Allegiance
Approval of the minutes of the (1) Special City Council Meeting of September 24, 2013; (2)
Special City Council Worksession of September 24, 2013; and (3) Regular City Council
Meeting of September 24, 2013
PRESENTATION
1. Presentation by Richfield School District Superintendent Robert Slotterback
2. Presentation by Richfield Citizens for a Quality Community regarding the School
District referendum
3. Annual meeting with the Arts Commission
COUNCIL DISCUSSION
4. Council discussion
• HRA Commissioner Interviews
• Hats Off to Hometown Hits
Notes:
AGENDA APPROVAL
5. Council approval of the agenda
CONSENT CALENDAR
6. Consent Calendar contains several separate items, which are acted upon by the City
Council in one motion. Once the Consent Calendar has been approved, the individual
items and recommended actions have also been approved. No further Council action on
these items is necessary. However, any Council Member may request that an item be
removed from the Consent Calendar and placed on the regular agenda for Council
discussion and action. All items listed on the Consent Calendar are recommended for
approval.
A. Consideration of the approval of a resolution certifying delinquent water, sanitary
sewer and storm water utility accounts to the county auditor S.R .No. 204
B. Consideration of the approval of a resolution regarding establishing a one-time
employee early retirement/severance program for regular full-time and part-time
dispatch employees S.R. No. 205
C. Consideration of the approval of a resolution in support of the 77th Street/Trunk
Highway 77 Underpass project S.R. No. 206
D. Consideration of the approval of hiring WSB &Associates, Inc. to provide final
design services for the North Richfield Parkway Project (63rd Street to 65th Street)
at a cost not to exceed $67,488 S.R. No. 207
Notes:
7. Consideration of item(s), if any, removed from Consent Calendar
Notes:
PUBLIC HEARINGS
8. Continuation of the public hearing regarding a resolution proposing to assess
commercial properties in the 77th Street assessment district for costs incurred to
maintain the area for 2012 and a resolution proposing a similar assessment process to
be implemented for 2014 and consideration of removing the proposed assessment and
all future 77th Street Maintenance District assessments to PID 3402824210004 - Soo
Line Railroad Company
Staff Report No. 208
Notes:
9. Public hearing regarding a resolution adopting the assessment for weed elimination
from private property and removal or elimination of public health or safety hazards from
private property
Staff Report No. 209
Notes:
10.Public hearing regarding a resolution adopting the assessment for unpaid false alarm
user fees against private property
Staff Report No. 210
Notes:
CITY MANAGER'S REPORT
11.City Manager's Report
Notes:
12.Claims and payrolls
Open forum (additional 15 minutes if more time needed after first Open Forum and by
majority vote of the City Council)
Each speaker is to keep their comment period to three minutes to allow sufficient time for
others. Comments are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
13.Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the City Clerk at 612-861-9738.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
October 3, 2013
Council Memorandum No. 91
The Honorable Mayor
and
Members of the City Council
Subject: October 8, 2013 City Council Work Session
Council Members:
At the October 8th Work Session Public Works staff will be presenting the following
items for discussion:
• 2014 Utility Budget
• Franchise Fee Rates
• Proposed Corridors of Commerce Solicitation Response:
Capacity Improvement
• Additional capacity to Trunk Highway 62 between TH 100 and Penn
Avenue
• Additional capacity to Trunk Highway 62 between Portland Avenue
and TH 77
• Congestion relief to 1-494 through access consolidation at Portland
Avenue and the construction of the 77th St Underpass at TH 77.
Freight Bottleneck/Capacity Improvement
• Completion of Phase 1 of the 1-494/1-35W Interchange
Please contact Mike Eastling, Public Works Director, at 612-861-9792 with questions.
Re,( T'- II submitte•,
OAV 11111 1
L
ity Manager
SLD:KDA
Email: Department Directors
Assistant City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Meeting
CG e Advisory Board/Commission
Applicant Interview
September 24, 2013
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 5:45 p.m. in the Babcock Room.
ROLL CALL
MEMBERS PRESENT: Debbie Goettel, Mayor; Pat Elliott, Sue Sandahl; Edwina Garcia; and
Tom Fitzhenry.
INTERVIEW OF APPLICANTS
The City Council conducted an interview of the following applicants for appointment to a City
Advisory Board and Commission:
Mirza Baig
Alexander Dahl
Emilia Gonzalez Avalos
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:05 p.m.
Date Approved: October 8, 2013.
Debbie Goettel
Mayor
Cheryl Krumholz John Stark
Executive Coordinator Acting City Manager
CITY COUNCIL MINUTES
Richfield, Minnesota
ge:CgleedSpecial City Council Worksession
September 24, 2013
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 6:09 p.m. in the Bartholomew
Conference Room.
ROLL CALL
Council Members Debbie Goettel, Mayor; Pat Elliott; Sue Sandahl; Edwina Garcia and
Present: Tom Fitzhenry.
Staff Present:: John Stark, Acting City Manager; Mike Eastling, Public Works Director; Jeff
Pearson, Transportation Engineer; and Cheryl Krumholz, Executive
Coordinator.
Item # I DISCUSSION REGARDING THE I-494/1-35W INTERCHANGE (COUNCIL MEMO
NO. 85)
April Crockett, MnDOT; Mark Kierling, SEH; and Charles Carlson, Metro Transit, made a
presentation on the progress of the 1-494/1-35W Interchange Layout Development Project, including
preliminary design concepts for the interchange and transit way.
John Griffiths, MnDOT, discussed the state-wide Corridors for Commerce program.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:58 p.m.
Date Approved: October 8, 2013
Debbie Goettel
Mayor
Cheryl Krumholz John Stark
Executive Coordinator Acting City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
geZqeeed Re 9 ular Meeting
September 24, 2013
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:02 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Pat Elliott; Sue Sandahl; Edwina Garcia; and Tom
Present: Fitzhenry.
Staff Present: John Stark, Acting City Manager; Todd Sandell, Public Safety Director;
Chris Regis, Finance Manager; Melissa Poehlman, City Planner; Mary
Tietjen, City Attorney; and Cheryl Krumholz, Executive Coordinator.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Sandahl/, S/Fitzhenry to approve the minutes of the (1) Special City Council Worksession
of September 10, 2013; (2) Special Concurrent City Council and HRA Worksession of September
10, 2013; and (3) Regular City Council Meeting of September 10, 2013.
Motion carried 5-0.
Item #1 PRESENTATION BY HENNEPIN COUNTY ATTORNEY MIKE FREEMAN
Hennepin County Attorney Mike Freeman provided a report on crime trends and outcomes
in the metropolitan area.
Council Meeting Minutes -2- September 24,2013
Item #2 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Elliott reported on the success of the Open Streets at PennFest.
Council Member Sandahl announced the I-35W/I-494 interchange layout development open
house on October 3, 2013 at St. Richard's Church.
Council Member Sandahl stated she is unable to attend the National League of Cities
conference in November and suggested that Council Member Garcia consider attending.
Mayor Goettel announced the Richfield Foundation Wine and Cheese Gathering at
Woodlake Center on October 10, 2013.
Item #3 COUNCIL APPROVAL OF AGENDA
Mayor Goettel stated a representative from St. Richard's requested Consent Calendar Item
4F be moved to Item 5 for separate consideration.
Council Member Fitzhenry requested Item 4E also be moved to Item 5.
M/Elliott, S/Fitzhenry to approve the agenda as amended.
Motion carried 5-0.
Item #4 CONSENT CALENDAR
A. Consideration of the approval of canceling the public hearing regarding a resolution
authorizing the City of Richfield to seek a $200,000 Minnesota Investment Fund loan from
the MN Department of Employment and Economic Development to assist Solera
Corporation in locating in Richfield S.R .No. 186
B. Consideration of the approval of the transfer of funds to close the 76th Street East
Reconstruction Capital Project Fund S.R. No. 187
C. Consideration of the approval of a grant agreement between the State of Minnesota, acting
through the Department of Employment and Economic Development and the City of
Richfield for a Minnesota Investment Fund loan in the sum of$550,000 and a resolution
authorizing the loan agreement between the City of Richfield and Endeavor Air, Inc. S.R.
No. 188
RESOLUTION NO. 10838
RESOLUTION APPROVING MINNESOTA INVESTMENT FUND LOAN
AGREEMENT BETWEEN THE CITY AND ENDEAVOR AIR, INC.
This resolution appears as Resolution No. 10838.
D. Consideration of the approval of the request by the American Legion, 6501 Portland
Avenue, for a temporary on-sale 3.2 percent malt liquor license for the Magicians Hockey
Tent Party event scheduled on September 28, 2013 S.R. No. 189
E. Moved to Item 5.
F. Moved to item 5.
G. Consideration of the approval of the request by the Richfield Foundation for a temporary on-
sale intoxicating liquor license for their Wine and Cheese Tasting event on October 10, 2013
S.R. No. 192
Council Meeting Minutes -3- September 24,2013
H. Consideration of the approval of a resolution authorizing the Department of Public
Safety/Police to become a member of the Minnesota Internet Crimes Against Children Task
Force (ICAC) and to receive federal funding from the Office of Justice Programs to assist in
the prevention, interdiction, investigation and prosecution of internet crimes against children
and technology facilitated child exploitation S.R. No. 193
RESOLUTION NO. 10839
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC SAFETY/POLICE TO BECOME
A MEMBER OF THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE
(ICAC) AND TO RECEIVE FEDERAL FUNDING FROM THE OFFICE OF JUSTICE PROGRAMS
TO ASSIST IN THE PREVENTION, INTERDICTION, INVESTIGATION AND PROSECUTION OF
INTERNET CRIMES AGAINST CHILDREN AND TECHNOLOGY FACILITATED CHILD
EXPLOITATION
This resolution appears as Resolution No. 10839.
I. Consideration of the approval of accepting and entering into a contract with Business Impact
Group for program design and fulfillment for Fire Department uniform items S.R. No. 194
J. Consideration of the approval of the request by the Champp's Operating Corporation d/b/a
Champps Americana for a retail on-sale 3.2 percent malt liquor license to serve at Magicians
hockey games in 2013 at the Richfield Ice Arena S.R. No. 195
M/Goettel, S/Garcia to approve the Consent Calendar as amended.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
Item 4E. Consideration of the approval of the request by the Church of St. Peter, 6730
Nicollet Avenue, for a temporary on-sale intoxicating liquor license for their annual
Fall Festival on October 4, 5 and 6, 2013 S.R. No. 190
Item 4F. Consideration of the approval of the request by the Church of St. Richard,
7540 Penn Avenue, for a temporary on-sale intoxicating liquor license for their
Novemberfest event on November 9 and 10, 2013 S.R. No. 191
Council Member Garcia presented Staff Report Nos. 190 and 191.
Public Safety Director Sandell provided the historical perspective, dating back 10 years, on
instituting the fees.
Council Member Elliott stated he had no problem with waiving the fee.
Mayor Goettel stated a considerable amount of staff time is spent conducting the necessary
investigations related to issuing a liquor license.
City Attorney Tietjen stated the current City Code does not allow for a fee waiver. If the City
Council wishes to consider doing so in the future, staff should be directed to amend the criteria for
a fee waiver.
Council Member Garcia stated she did not support a fee waiver because it may start a
process for other non-profits to make that request and there needs to be consistency.
Council Member Sandahl stated she did not support a fee waiver because of the fairness
issue and the need for staff time compensation.
Council Meeting Minutes -4- September 24,2013
M/Garcia, S/Goettel to deny the granting of a fee waiver to the Church of St. Peter and the
Church of St. Richard for their temporary on-sale intoxicating liquor license.
Motion carried 4-0. (Elliott abstain)
M/Sandahl, S/Fitzhenry to approve the request by the Church of St. Peter, 6730 Nicollet
Avenue, for a temporary on-sale intoxicating liquor license for their annual Fall Festival on October
4, 5 and 6, 2013 and to approve the request by the Church of St. Richard, 7540 Penn Avenue, for
a temporary on-sale intoxicating liquor license for their Novemberfest event on November 9 and
10. 2013.
Motion carried 5-0.
Item #6 CONSIDERATION OF THE SECOND READING OF AN ORDINANCE RELATING
TO THE INTEREST RATE FOR INTERNAL LOANS FROM THE CITY'S
PERMANENT IMPROVEMENT REVOLVING FUND, AMENDING SUBSECTION
315.07 OF THE RICHFIELD CITY CODE S.R. NO. 196 S.R. No. 196
Council Member Elliott presented Staff Report No. 196.
M/Elliott, S/Fitzhenry that this constitutes the second reading of Bill No. 2013-18 relating to
the interest rate for internal loans from the City's Permanent Improvement Revolving Fund,
amending subsection 315.07 of the Richfield City Code, that it be published in the official
newspaper and that it be made part of these minutes.
Motion carried 5-0.
Item #7 CONSIDERATION OF THE SECOND READING OF AN ORDINANCE RELATING
TO TOBACCO AND THE REGULATION OF ELECTRONIC CIGARETTES AND
ESTABLISHING PENALTIES FOR NONCOMPLIANCE AND A RESOLUTION
AUTHORIZING SUMMARY PUBLICATION OF THE ORDINANCE S.R. NO. 197
Council Member Sandahl presented Staff Report No. 197.
M/Sandahl, S/Fitzhenry that this constitutes the second reading of Bill No. 2013-19 relating
to tobacco and the regulation of electronic cigarettes and establishing penalties for noncompliance,
amending Section 1146 of the Richfield City Code, that it be published in the official newspaper
and made part of these minutes; and that the following resolution be adopted and that it be made
part of these minutes:
RESOLUTION NO. 10840
RESOLUTION APPROVING SUMMARY PUBLICATION OF BILL NO. 2013-19
Motion carried 5-0. This resolution appears as Resolution No. 10840.
Council Member Sandahl requested the Advisory Board of Health consider making a
recommendation to restrict the distance from the door for smoking.in outside dining areas.
Item #8 CONSIDERATION OF THE SECOND READING OF AN ORDINANCE RELATING
TO HOARDING AS A NUISANCE AFFECTING PUBLIC HEALTH S.R. NO. 198
Mayor Goettel presented Staff Report No. 198.
Council Meeting Minutes -5- September 24,2013
City Attorney Tietjen explained the ordinance defines the conditions of hoarding and
provides staff the tools to address the issue but does not authorize illegal searches of private
homes.
M/Goettel, S/Sandahl that this constitutes the second reading of Bill No. 2013-20, relating to
hoarding as a nuisance affecting public health, amending Section 925 of the Richfield City Code,
that it be published in the official newspaper and that it be made part of these minutes.
Motion carried 5-0.
Item #9 CONSIDERATION OF THE SECOND READING OF AN ORDINANCE RELATING
TO LAWN MAINTENANCE AND PRAIRIE VEGETATION AND DECLARING
NOXIOUS WEEDS AND INADEQUATELY MAINTAINED VEGETATION A
PUBLIC NUISANCE AND A RESOLUTION AUTHORIZING SUMMARY
PUBLICATION OF THE ORDINANCE S.R. NO. 199
Council Member Garcia presented Staff Report No. 199.
M/Garcia, S/Goettel that this constitutes the second reading of Bill No. 2013-21 relating to
lawn maintenance and prairie vegetation and declaring noxious weeds and inadequately
maintained vegetation a public nuisance; amending Section 925 of the Richfield City Code; that it
be published in the official newspaper and that it be made part of these minutes; and that the
following resolution be adopted and that it be made part of these minutes:
RESOLUTION NO. 10841
RESOLUTION APPROVING SUMMARY PUBLICATION OF BILL NO. 2013-21
Motion carried 5-0. This resolution appears as Resolution No. 10841.
Item #10 CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY OF RICHFIELD
TO ENTER INTO A CONTRACT WITH THE CITY OF EDINA TO PROVIDE
DISPATCHING SERVICE FOR THE RICHFIELD POLICE AND FIRE
DEPARTMENTS S.R. NO. 200
Mayor Goettel presented Staff Report No. 200.
M/Goettel, S/Sandahl that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10842
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO A CONTRACT WITH
THE CITY OF EDINA TO PROVIDE DISPATCHING SERVICE FOR THE RICHFIELD POLICE
AND FIRE DEPARTMENTS
Motion carried 5-0. This resolution appears as Resolution No. 10842.
Item #11 CONSIDERATION OF A RESOLUTION DENYING AN AMENDMENT TO THE
PLANNED UNIT DEVELOPMENT, FINAL DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR CEDAR POINT COMMONS THAT WOULD
ALLOW CONSTRUCTION OF A MCDONALD'S RESTAURANT AT THE
NORTHWEST CORNER OF 66TH STREET AND RICHFIELD PARKWAY S.R. NO.
201
Council Meeting Minutes -6- September 24,2013
Council Member Fitzhenry presented Staff Report No. 201.
Acting City Manager Stark provided the background related to the proposed restaurant. He
reviewed the Planning Commission's advisory recommendation on the proposed plan, including
building orientation, site design, materials, parking, pedestrian safety, and findings that it does not
meet the goals and objectives of the originally approved PUD, the Cedar Corridor Master Plan nor
the Comprehensive Plan.
M/Fitzhenry, S/Goettel that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10843
RESOLUTION DENYING AN AMENDMENT TO THE PLANNED UNIT DEVELOPMENT,
FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT
FOR CEDAR POINT COMMONS
Acting City Manager Stark briefly discussed the need for the Proposed PUD Amendment to
be consistent with the Cedar Corridor Master Plan, the Comprehensive Plan and the adopted
Cedar Point Commons PUD agreement.
City Planner Poehlman reviewed the technical issues, including drive-thru setback, parking,
delivery and waste hauling truck traffic, landscaping and lighting.
Mayor Goettel stated she agreed with the Planning Commission findings for denial because
the proposed restaurant does not meet the goals and objectives of the original PUD. She said she
did not support this location for a McDonald's.
Council Member Elliott expressed concern that none of the objections were raised at the
first Planning Commission meeting when the restaurant proposal was made and was offended by
how this was handled.
Council Member Fitzhenry stated he believes this to be the wrong site for a McDonald's and
that the community desired a sit-down restaurant.
Council Member Sandahl agreed with the pedestrian concerns and expressed appreciation
for McDonald's revisions from the first proposed plan. She continued that the site has been vacant
a long time and she supported McDonald's because there are no alternatives.
M/Fitzhenry, S/Goettel that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10843
RESOLUTION DENYING AN AMENDMENT TO THE PLANNED UNIT DEVELOPMENT,
FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT
FOR CEDAR POINT COMMONS
Motion carried 3-2. (Sandahl and Elliott oppose) This resolution appears as Resolution No.
10843.
Item #12 PUBLIC HEARING REGARDING A RESOLUTION DENYING APPROVAL OF A
PRELIMINARY AND FINAL PLAT FOR LOTS 1, 2 AND 3, BLOCK 2, CEDAR
POINT COMMONS (NORTHWEST CORNER OF 66TH STREET AND RICHFIELD
PARKWAY) S.R. NO. 202
Council Member Fitzhenry presented Staff Report No. 202.
Council Meeting Minutes -7- September 24,2013
City Planner Poehlman explained that the City Council is obligated to deny the plat request
since that approval is dependent upon review of the proposed building, site and utility plans.
Mark Kampmeyer, Ryan Companies, spoke about the economic impacts on the
development and the change in consumer patterns. He stated there should be change and
flexibility from the original PUD.
Chris Simmons, Welsh Companies, explained the difficulty in attracting businesses to
Cedar Point and that McDonald's would re-validate the area and help with leasing remaining
vacancies.
Chris Grote, Lindquist &Vennum, attorney representing McDonald's, requested the City
Council re-visit Item #11 because he believed voting without a public hearing was improper and
unlawful since McDonald's was denied the opportunity to speak. He expressed concern regarding
the Planning Commission action based upon 'we can do better' as an objective standard.
Trish Rothe, Kimle-Horn &Assoc., addressed the Planning Commission and City Council
concerns stating that McDonald's had done everything within the site constraints.
Sean Hayford Oleary, 7229 Second Avenue, expressed support for the City Council's
decision because of bikeway impacts and the site plan is not what is envisioned by the community.
Duane Helm, Mt. Calvary Church, expressed concerns regarding McDonald's being on the
site because of its close location to their school and that the church had hoped for a development
as originally planned.
Anthony Thompson, McDonald's USA, expressed concern regarding being denied the
opportunity to speak on Item #11.
Doug Olson, 6608 Clinton Avenue, spoke in support of the Planning Commission's
recommendation. He stated the success of Target and Home Depot makes the area marketable.
M/Goettel, S/Fitzhenry to close the public hearing.
Motion carried 5-0.
M/Fitzhenry, S/Goettel that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10844
RESOLUTION DENYING FINAL APPROVAL OF A PLAT FOR
LOTS 1, 2 AND 3, BLOCK 2, CEDAR POINT COMMONS
Acting City Manager Stark explained a public hearing for a PUD was held before the
Planning Commission which is the practice and as provided in the ordinance.
City Attorney Tietjen stated that the Planning Commission held a public hearing on this
matter and any interested parties had the opportunity to be heard. She also stated that the City
Council is not legally required to conduct another public hearing. She added that the Planning
Commission had a lengthy discussion on this issue and its recommendation to the City Council to
deny the application was based on a number of factors and not solely the "we could do better"
statement as suggested by the applicant's attorney.
Acting City Manager Stark clarified the Planning Commission is an advisory commission
and is not a prevailing factor in the vote. He stated that ultimately, the City Council must make its
own findings and did so in adopting the resolution (and all of its findings contained therein) in their
consideration of item #11.
Motion carried 5-0. This resolution appears as Resolution No. 10844.
Council Meeting Minutes -8- September 24,2013
Item #13 CONSIDERATION OF APPOINTMENTS TO THE CITY ADVISORY
COMMISSIONS S.R. NO. 203
M/Sandahl, S/Fitzhenry to make the following appointments:
ARTS COMMISSION
Name Term Expires
Alexander Dahl January 31, 2016
HUMAN RIGHTS COMMISSION
Name Term Expires
Emilia Gonzalez Avalos January 31, 2015
Mirza Baig (youth) August 31, 2014
Motion carried 5-0.
Item #14 CITY MANAGER'S REPORT
None.
Item #15 CLAIMS AND PAYROLLS
M/Fitzhen ry, S/Sandahl that the following claims and payrolls be approved:
U.S. Bank 09/24/13
AYE ec s: I - • ,•::,. .•:
Payroll: 95584—95926 $ 563,973.95
TOTAL $ 2,552,626.63
Motion carried 5-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council meeting was adjourned by unanimous consent at 8:53 p.m.
Date Approved: October 8, 2013
Debbie Goettel
Mayor
Cheryl Krumholz John Stark
Executive Coordinator Acting City Manager
AGENDA SECTION: CONSENT
AGENDA ITEM# 6A
REPORT# 204
MAI STAFF REPORT
RICHFIELD CITY COUNCIL MEETING
immommi OCTOBER 8, 2013
REPORT PREPARED BY: ROBERT HINTGEN,UTILITY
SUPERINTENDENT
NAME,TITLE
DEPARTMENT DIRECTOR REVIEW: E 4 '
,IGNATURE
OTHER DEPARTMENT REVIEW: N/
1
REVIEWED BY CITY MANAGER: ,
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution certifying delinquent water, sanitary sewer and storm water utility
accounts to the county auditor.
I. RECOMMENDED ACTION:
By Motion: Adopt the resolution certifying unpaid water, sanitary
sewer and storm water service charges to the County Auditor to be
collected with the other taxes on said properties.
II. EXECUTIVE SUMMARY
Chapter VII of the Richfield Code of Ordinances provides that delinquent water,
sanitary sewer and storm water charges may be certified to the County Auditor to
be included in a property owner's annual property tax bill. The code also authorizes
a certification fee to be charged against each delinquent account. By certifying the
delinquent charges to the property taxes for the delinquent properties, the City is
assured of ultimately collecting the delinquent charges.
10082013 delinauent utilitvbills
III. BASIS OF RECOMMENDATION
A. BACKGROUND
History of Increased Certification
• Certification amounts continue to increase due to larger number of
vacant and foreclosed homes and the poor economy. Below is a
history of the increased certification since 2010.
o 2010 - Certification totaled $278,086.88 for 582 properties.
o 2011 - Certification totaled $298,977.55 for 591 properties.
o 2012 - Certification totaled $312,060.07 for 572 properties
o 2013 - Certification currently totals $412,735.94 for 909
properties, an average of$454.05 per account. Staff expects
that, as in years past, many of the now delinquent accounts will
be paid before certification.
B. POLICY
• State Statute and Chapter VII of the Richfield Code of Ordinances
provide that unpaid water, sanitary sewer and storm water charges
may be certified to the County Auditor to be included in a property
owner's annual property tax bill.
• A Notice of Certification to Property Taxes (see attached) was sent on
August 6, 2013 and a second notice will be mailed on October 9, 2013
to Richfield property owners owing utility charges.
C. CRITICAL TIMING ISSUES
• To prepay the special assessment and avoid certification, the entire
past due amount must be paid by November 8, 2013 as stated in the
attached Notice of Certification to Property Taxes
D. FINANCIAL
• Throughout the year, the Division bills and collects charges for water,
sanitary sewer and storm water from accounts within the City.
• The charges include a 6.5% penalty on unpaid balances. This penalty
is paid quarterly against the accrued unpaid balance.
• The delinquent accounts must be certified to the County Auditor in
order for the City to collect the charges through the property tax
process. A $50 certification fee is charged to each account assessed
to taxes.
• The assessment is spread over a period of one year at the rate of 8%
per annum.
E. LEGAL
• No legal issues are apparent at this time. The City Attorney will be in
attendance at the Council meeting should a legal question arise.
2
F. ENVIRONMENTAL CONSIDERATIONS
• None
IV. ALTERNATIVE RECOMMENDATION(S)
• The Council could choose to not approve the resolution. However, the
certification process is the only process the City has to collect these
delinquent accounts.
V. ATTACHMENTS
• Resolution authorizing certification of unpaid water, sanitary sewer and storm
water services charges to the County Auditor to be collected with other taxes
on said properties.
• Notice of Certification to Property Taxes.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
3
Le Ar I
RESOLUTION NO.
RESOLUTION AUTHORIZING CERTIFICATION OF UNPAID WATER, SANTITARY
SEWER AND STORM WATER SERVICE CHARGES TO THE COUNTY AUDITOR TO
BE COLLECTED WITH OTHER TAXES ON SAID PROPERTIES
WHEREAS, Ordinance Code 715 establishes rules, rates and charges for water
service in the City of Richfield; and
WHEREAS, Minnesota Statutes 444.075 provides that all delinquent water service
charges not paid may be certified to the County Auditor and shall be collected with other
taxes on such property; and
WHEREAS, Ordinance Code 705 established rules, rates and charges for sanitary
sewer service in the City of Richfield; and
WHEREAS, Ordinance Code 705.19 thereof provides that all sanitary sewer
services charges not paid within 15 days after the quarterly due date may be certified to
the County Auditor with taxes against such property, and shall be collected with other
taxes on such property; and
WHEREAS, Ordinance Code 720 established rules, rates and charges for storm
water service in the City of Richfield; and
WHEREAS, Ordinance Code 705.19 thereof provides that all storm water service
charges not paid may be certified to the County Auditor with taxes against such properties,
and shall be collected with other taxes on such property; and
WHEREAS, an assessment roll has been prepared specifying the amount, which
shall be certified against each particular property.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota:
1. There is hereby determined to be a total uncollected amount for water, sanitary sewer
and storm water service of$412,735.94.
2. That a $50 certification charge shall be levied against each delinquent account, such
charges totaling $45,450.
3. That the above-described assessment be spread over a period of one year at the rate
of 8% per annum.
4. That such amount be hereby certified to the County Auditor for collection with other
taxes on said properties.
5. That a copy of the resolution shall be sent to the Hennepin County Auditor.
4
l A V
Adopted by the City Council of the City of Richfield, Minnesota this 8th day
of October 2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
5
RICHFIELD City of Richfield
Public Works Department
Utilities Division
October 8, 2013
Property Owner Address Line 1 Property ID: Tax Roll Numeric
Property Owner Address Line 2
Property Owner Address Line 3 Account#: Account Number
Property Owner Address Line 4 Customer#: Customer Number
Property Owner Address Line 5 Tenant/Owner: Customer Name
Property Owner Address Line 6 Service Addr: Service Address
Past Due Amt: Current WO Balance
Subject: **FINAL NOTICE OF CERTIFICATION TO 2014 PROPERTY TAXES**
Dear Richfield Utility Customer:
Pursuant to Minnesota State Statutes, the City of Richfield certifies all delinquent (water, wastewater,
storm water) charges to the Hennepin County annual property tax assessment roll.
Your unpaid water utility balance is scheduled to be certified to the 2014 Hennepin County tax
assessment roll. To prepay this special assessment and to avoid certification, please pay the entire
past-due amount by November 8, 2013. Failure to pay the entire past-due amount will result in an
additional 8% interest charge and a $50.00 service fee when assessed to your 2014 property taxes.
If you have recently paid your past due amount, thank you and please disregard this notice.
Contact the Utility Billing Division at 612-861-9164 or 612-861-9165 if you have any questions
regarding your past-due amount or assessment procedures.
lnformacion Importante: Si usted no entiende el contenido de esta carta, alguien tendra que traducirla
para usted. i Gracias!
X Please return this portion with your payment.
Payment must be received by November 8, 2013 to avoid certification to your 2014 property taxes.
Mail payment to: City of Richfield, Utility Payments, 6700 Portland Ave S, Richfield, MN 55423
Account Number: Account Number Past Due Amount: Current WO Balance
Customer Number: Customer Number Tenant/Owner: Customer Name
Property ID: Tax Roll Numeric Service Address: Service Address
Property Owner: Property Owner Address Line 1
Property Owner Address Line 2
Property Owner Address Line 3
Property Owner Address Line 4
Date: Amount Paid:
AGENDA SECTION: CONSENT
AGENDA ITEM# 6B
REPORT# 205
STAFF REPORT
'� ��ii CITY COUNCIL MEETING
OCTOBER 8, 2013
REPORT PREPARED BY: JESSE SWENSON, ASST. HR MANAGER
NAME,TITLE
DEPARTMENT DIRECTOR REVIEW: 1
SIGNATURE
OTHER DEPARTMENT REVIEW: J N/A
SIGNATU•D�_It Ef/to REVIEWED BY CITY MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of resolution regarding establishing a one-time employee early
retirement/severance program for regular full-time and part-time dispatch employees.
I. RECOMMENDED ACTION:
By Motion: Adopt the attached resolution authorizing a one-time
employee Early Retirement/Severance Program for regular full-time
and part-time dispatch employees.
II. EXECUTIVE SUMMARY
In July of 2013, the City Council adopted a resolution to disband the City's 911
dispatch center and consolidate dispatch services with the City of Edina.
Given the unusual circumstance of closing the dispatch center, the City is proposing
to offer an early retirement/severance program to the regular full-time and part-time
dispatch employees who remain actively employed with the City until the closure of
the dispatch center. The early retirement/severance program recognizes the
dedication of our dispatch employees and seeks to provide them with some
compensation as they transition out of their jobs with the City.
The severance program is similar to the City's severance policy provided to non-
union employees: one week's wages for every year of service - up to twelve weeks
1008 Dispatch Early Retirement/Severancexxx
maximum - as well as a continuation of the City's contribution towards health, dental
and life insurance benefits for six months or until other coverage is obtained,
whichever comes first.
The early retirement program is only available to employees who are eligible for an
unreduced PERA retirement. There are currently two dispatch employees who fall
within this requirement. This program provides a two-part lump sum payment of
$20,000.
In order to qualify for either program, the dispatch employee will need to remain an
active City employee, in their current job status, until the dispatch center closes.
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• The dispatch center is scheduled to close November 30, 2013.
• There are 8 total regular full-time and part-time employees who would
be eligible for the early retirement/severance program. In order to
qualify for the program, the employee will need to remain an active
employee in their current status until the dispatch center closes.
• This program would be a one-time offer to only regular full-time and
part-time dispatch employees.
• Employees who are currently eligible for an unreduced PERA
retirement may choose the early retirement option versus the
severance option.
• The early retirement program that has been developed by staff and is
being proposed for City Council approval is a two-part lump sum
payment. Eligible employees who would retire when the dispatch
center closes would receive a $20,000 payment paid in two
installments. The first payment would occur in 2013 and the second
payment would occur in January of 2014.
• The severance program would follow the City's severance policy
language and employees would be eligible for one week of
compensation for each full year of service, up to a maximum benefit
equal to twelve weeks. Also, continued City contribution towards
Health, Dental and Life insurance benefits for a period up to six (6)
months following the month of termination or until other coverage is
obtained by the employee, whichever comes first.
B. POLICY
• There is currently no City early retirement program available to offer
City employees.
• The City has an active severance policy, which the City Manager can
use, when deemed necessary, for employees whose position is
eliminated.
C. CRITICAL TIMING ISSUES
• The timing of any early retirement/severance is critical. The
anticipated closing date of the dispatch center and last day of
employment for the dispatcher employees is November 30, 2013.
D. FINANCIAL
• The early retirement incentive proposed in this program is typical to
other programs offered by other governmental subdivisions.
• The early retirement program proposed is similar to previous early
retirement incentive programs offered to eligible City employees in
2009 and 2010 as a budget-saving means.
• The actual funding from the program would be established through the
City's General Fund.
E. LEGAL
• The City has the legal authority to provide a one-time early
retirement/severance program.
• The early retirement/severance program has been reviewed by the
City Attorney.
• Such financial incentive programs should be formally authorized by
City Council Resolution.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATIONS)
• The City Council could decide not to approve this program.
• The City Council could direct staff to revise this proposed program.
• The City Council could decide to postpone consideration of this matter to a
future meeting.
V. ATTACHMENTS
• Resolution
• Early Retirement/Severance Program
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
- (
RESOLUTION RESOLUTION NO.
RESOLUTION AUTHORIZING A ONE-TIME EARLY RETIREMENT/SEVERANCE
PROGRAM FOR REGULAR FULL-TIME AND PART-TIME DISPATCH EMPLOYEES
WHEREAS, in July 2013, the City of Richfield decided to disband the City's 911
dispatch center and consolidate dispatch services with the City of Edina; and
WHEREAS, the City Council wishes to recognize the dedication of dispatch
employees who are affected by the elimination of the department and provide them with
some compensation as they transition out of their jobs with the City; and
WHEREAS, given the unusual circumstance of eliminating an entire department
within the City and closing the dispatch center, the City is establishing a one-time early
retirement/severance program to eligible employees who remain actively employed with
the City until the closure of the dispatch center; and
WHEREAS, this one-time program is similar to the City's severance program
available to other city employees, which provides for designated compensation and
ongoing health coverage for a period of time; and
WHEREAS, City staff has prepared a program setting forth the requirements and
benefits for the early retirement/severance program and it is ready for implementation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Richfield hereby adopts the attached Early Retirement/Severance Program, dated
, 2013, and directs the City Manager to implement such program.
Adopted by the City Council of the City of Richfield, Minnesota this 8th day of
October, 2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
LP
911-Dispatcher 2013 Severance or Early Retirement Options
(Information Only)
The information provided assumes the dispatch center will be permanently closed as of November
30, 2013. All regular full-time and regular part-time employees may be eligible*for one of the
following two options depending on the employee's PERA retirement status. The City's Human
Resources Division must receive the employee's signed selection form no later than
September 20, 2013. The following Options are subject to change and final approval by the
Richfield City Council.
Option A: Severance
One week of compensation for each full year of service, up to a maximum benefit equal to twelve
weeks of the respective employee's base compensation. Also, continued City contribution towards
Health, Dental and Life Insurance benefits for eligible employees. The City contribution for such
insurance benefits, through COBRA, may be continued for a period of up to six(6) months following
the month of termination or until other coverage is obtained by the employee, whichever comes first.
Employees can remain on the City plan through COBRA for up to 18 months if other coverage is not
obtained.
Leave accruals for Vacation, Personal Leave and Holiday will be paid out in a separate check from
the severance check. If you have not sold back Vacation hours in 2013, you still have the
opportunity to sell back up to 48 hours before November 15, 2013. The accrual payout will occur
December 5, 2013, along with any worked hours from that pay period.
The severance check will be issued on December 19, 2013. The payment can be paid out in a
check, deposited into a 457 deferred compensation plan, or deposited into an employee-held H.S.A.
account.
Option B: Early Retirement
Employees who are currently eligible for an unreduced(eg. Rule of 90) PERA Retirement may
choose either Option A or Option B:Early Retirement. If an employee chooses the Early Retirement
option, no additional Severance benefits are available.
A$20,000 early retirement payment will be paid in two installments. The first payment of$10,000
will be December 19, 2013 and the second $10,000 payment will be January 2, 2014. The
payments can be paid out in a check, deposited into a 457 deferred compensation plan, or deposited
into an employee-held H.S.A. account.
Leave accruals for Vacation, Personal Leave and Holiday will be paid out in a separate check from
the severance check. If you have not sold back Vacation hours in 2013, you still have the
opportunity to sell back up to 48 hours before November 15, 2013. The accrual payout will occur on
December 5, 2013, along with any worked hours from that pay period.
No City contribution towards insurance benefits through COBRA will be offered. However, the
employee is eligible to be on COBRA for the federally mandated 18 month period.
For a snapshot of your last payroll checks contact HR/Payroll.
*Employees who terminate their employment prior to the dispatch center closing on November
30th are no longer eligible for either option.
(113 -
911-Dispatcher 2013 Severance or Early Retirement
Selection and Acknowledgement Form
Choose One:
Option A: Severance
Option B: Early Retirement
By choosing either Option A or Option B, I understand that I am committing to stay on in
my current capacity as either a regular full-time or regular part-time dispatcher for the
City of Richfield until the 911 dispatch center permanently closes. I also understand
that I will no longer be eligible for either Option if I voluntarily terminate my employment
with the City prior to the closure of the dispatch center on November 30, 2013.
Name
Signature
Date
The City's Human Resources Division must receive the employee's signed selection form
no later than September 20, 2013. The above Options are subject to change and final
approval by the Richfield City Council.
AGENDA SECTION: CONSENT
AGENDA ITEM# 6C
REPORT# 206
STAFF REPORT
RICHFIELD CITY COUNCIL MEETING
OCTOBER 8, 2013
REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION
ENGINEER
NAME TITLE
DEPARTMENT DIRECTOR REVIEW: UT
-" I .ATURE
OTHER DEPARTMENT REVIEW: 0 N/A'
REVIEWED BY CITY MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution supporting the construction of the 77th Street/Trunk Highway 77
Underpass project.
I. RECOMMENDED ACTION:
By Motion: Adopt a resolution in support of the 77th Street/Trunk
Highway 77 Underpass project.
II. EXECUTIVE SUMMARY
The City of Richfield has submitted a State bonding request in the amount of$12.5
million to facilitate the construction of the 77th Street Underpass. One of the
Minnesota Management and Budget (MMB) requirements for the bonding requests
is a resolution of support from the governing body of the applicant. The attached
resolution is consistent with this requirement.
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• The underpass is the final phase needed to complete the overall 77th
Street corridor project that began in the 1990s.
10082013UnderpassResolution
• The purpose of the 77th Street corridor project was to construct an
arterial reliever for traffic on 1-494, provide critical connections to
regional economic centers, and to promote commercial
redevelopment along the 1-494 corridor.
B. POLICY
• The construction of the 77th Street Underpass is identified in the
Comprehensive Plan (6-15).
C. CRITICAL TIMING ISSUES
• The office of the MMB has requested the resolution by November.
D. FINANCIAL
• There is no financial impact in the resolution of support.
• The resolution will be used for state bonding requests as well as future
project funding applications.
E. LEGAL
• The City Attorney will be available to answer questions.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S)
• The Council may choose not to adopt the 77th Street Underpass Resolution
at this time. Failure to submit a resolution to the MMB would result in the
disqualification of the City's bonding request.
V. ATTACHMENTS
• 77th Street/Trunk Highway 77 Underpass Project Support Resolution
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None anticipated.
(0C —
RESOLUTION NO.
RESOLUTION FOR SUPPORT OF THE 77th STREET/TRUNK HIGHWAY 77
UNDERPASS PROJECT
WHEREAS, the City of Richfield has previously completed phased improvements to
77th Street Corridor including 77th Street expansion and the reconstruction of the Penn Avenue
Bridge over 1-494, the 76th Street Bridge over I-35W, and the Lyndale Avenue Bridge over 1-494;
and
WHEREAS, the City of Richfield feels the construction of the 77th Street underpass of
Trunk Highway 77 would provide the following:
• Completion of the 77th Street Corridor Plan
• 1-494 traffic congestion relief
• Multi-modal connection to MSP International Airport, the Mall of America, and the
Metro Transit South Maintenance Garage
• Regional Trail connection between the Minneapolis Grand Rounds and the
Minnesota National Wildlife Refuge
• Increased redevelopment opportunities along the 1-494 corridor; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota, that the City Council of the City of Richfield hereby supports the construction of the
77th Street/Trunk Highway 77 Underpass Project:
Adopted by the City Council of the City of Richfield, Minnesota this 8th day of October,
2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
CITY OF RICHFIELD)
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Richfield do hereby certify that the
attached and foregoing Resolution was duly adopted by the Richfield City Council at its Regular Meeting
on October 8, 2013, and as recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this day of , 20_
Nancy Gibbs, City Clerk
AGENDA SECTION: CONSENT
AGENDA ITEM# 6D
REPORT# 207
STAFF REPORT
RICHFIELD CITY COUNCIL MEETING
simmomm OCTOBER 8, 2013
REPORT PREPARED BY: ELIZABETH FINNEGAN, CIVIL ENGINEER
NAME,TITLE
DEPARTMENT DIRECTOR REVIEW:
SIGNATURE
OTHER DEPARTMENT REVIEW: 0 NIA
REVIEWED BY CITY MANAGER: INV
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a work proposal from WSB & Associates, Inc. for the final design of the North
Richfield Parkway Project (63rd Street to 65th Street).
I. RECOMMENDED ACTION:
By Motion: Approve the hiring of WSB & Associates, Inc. to provide
final design services for the North Richfield Parkway Project (63rd
Street to 65th Street) at a cost not to exceed $67,488.
II. EXECUTIVE SUMMARY
Consistent with City Council direction, the Capital Improvement Plan, and the City's
Comprehensive Plan, staff is working towards the completion of Richfield Parkway
(63rd Street to 65th Street). This project would be the final connection piece between
the roundabout on 66th Street and 17th Avenue to the almost complete Richfield
Parkway North connection to Bloomington Avenue.
The Engineering firm of WSB &Associates has submitted a proposal to provide the
final design for the North Richfield Parkway Project in an amount not to exceed
$67,448.
10082013WSBNorthRichfieldParkway
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• The City Council approved the ordering of the North Richfield Parkway
Project on February 12, 2013.
• WSB &Associates, Inc. is in the City's Engineering Consultant Pool
and is an experienced engineering firm. WSB also completed the
plans, specifications and construction services oversight on the
Richfield Parkway and the Portland Avenue Roundabout Projects as
well as the Richfield Parkway North Connection Project.
B. POLICY
• The Replacement of Cedar Avenue by a new Richfield Parkway is
identified in the Comprehensive Plan (6-19).
• Council approval is required for expenditures over $50,000.
C. CRITICAL TIMING ISSUES
• In order to complete the plans to provide for a 2014 reconstruction the
final design should begin as soon as possible.
D. FINANCIAL
• The final design will be funded through the Special Assessment Bond
proceeds which were acquired to fund the project earlier this year in
the amount of$3,120,000.
E. LEGAL
• The City Attorney will be available to answer questions.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S)
• Council could choose not to hire WSB and Associates, Inc. and do a request
for proposal for another engineering firm to provide their services for this
project. However, staff believes that WSB and Associates, Inc. is qualified to
perform the work at a reasonable cost.
V. ATTACHMENTS
• Proposal from WSB and Associates, Inc.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None anticipated.
Final Design of Richfield Parkway from
65th Street to 63rd Street (Phase 2)
City of Richfield
PROJECT OVERVIEW
Our proposal for final design of Richfield Parkway from 65th Street to 63rd Street is based
on completing a consistent connection between the previously completed roadway to the
south (as part of the Cedar Point Commons) and&the nearly complete segment to the north
(Richfield Parkway North Connection). This Phase 2 of the parkway will also include
design of a portion of the Intercity Trail (Three Rivers Park District) from the northwest
quadrant of the 66th Street roundabout up to the existing crossing of Richfield Parkway
near 16th Street on the south end of Taft Park. The project involves construction of urban
roadway, sidewalk and trail, replacement of water main and sanitary sewer, storm water
facilities and street lighting. This scope assumes that removal of all of the homes adjacent
to Richfield Parkway between 65th Street and 63rd Street(all currently owned by the City)
will have been completed prior to construction in Spring 2014. Acquisition services are not
a part of this scope of work, however preparation of legal descriptions and exhibits to
define permanent right-of-way lines or temporary easements are included. The scope of
services to be provided includes topographic survey,preparation of construction plans
(including roadway landscaping plan and lighting), special provisions, cost estimates, and
bidding documents. The final plan will include the alignments and locations of all of the
construction elements in the plan including but not limited to the roadways, sidewalks and
trails,parking lot modifications, bicycle accommodations, bus accommodations, pedestrian
amenities, and lighting.
SCHEDULE
The project schedule assumes a start date during the week of October 14, 2013.
Supplemental field survey will be performed in late October. 50%plans are anticipated to
be submitted to the City on November 15, 2013. 90%plans shall be submitted to the City
and MnDOT State Aid on December 13, 2013, with State Aid approval anticipated in early
January. Bid opening is anticipated to be prior to the first Council meeting in February
2014.
1
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
� D
WORK SCOPE
This section outlines the work tasks that would be completed for the final design of
Richfield Parkway from the 65th Street to 63rd Street. We have included all work tasks
that we think may be needed to complete the project except for those that we believe are
being completed by others, such as property acquisition or investigation of hazardous
materials in the buildings that are to be removed to accommodate this construction.
The WSB team will prepare construction documents (plans, specifications, and estimates)
and associated engineering analysis and documentation required per agency requirements.
The following work tasks are anticipated to be completed as part of the basic work for the
project.
Task 1: Project Management
This task will consist of continued management and administration, project coordination
and communication with the City of Richfield and Three Rivers Park District for the design
phase. It includes periodic meetings with city staff and others to coordinate the various
elements of the project. It is assumed that there will be 3 meetings of the project
management team (public meeting is a separate task). WSB will provide meeting minutes
for all meetings WSB attends as part of this project. For additional meetings of the project
management team, WSB will charge $780.00 per meeting. This includes meeting
preparation (agenda), meeting attendance, and meeting minutes. Also included in this task
is billing preparation, invoicing,progress reports and other non-technical work associated
with this phase of the project.
Task 2: Data Collection/Field Design Survey
WSB will complete the necessary field survey and also collect information on city and
private utilities for the project area. Culverts, hydrants, gate-valves and other drainage and
utility elements in the corridor would be located as part of this field survey. It is assumed
that one (1) day of field survey may be necessary for the final design. This task also
includes developing an updated design base map for the project from the survey
information.
Task 3: Geotechnical Study
WSB will contract with a soils firm to collect some additional soils information for the
project area for use in the design of the roadway and trail sections, as well as water,
2
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
sanitary and storm sewer utilities. Four soil borings along the alignment, assumed to be 10
feet deep, are proposed to facilitate pipeline and roadway design. A soils letter will be
prepared with the recommendations for pavement design.
Task 4: Final Design and Preparation of Construction Plans and Cross-Sections
WSB will prepare a set of detailed construction plans for the grading, surfacing and
drainage improvements associated with the roadway improvements. Specifically,the
construction plan will consist of the following sheets and include items shown in Mn/DOT
State Aid example plan set and City of Richfield example plans.
• Title Sheet: Contains the location map, signature block, sheet index, project data, and
station-reference point comparisons.
• General Layout: Layout of the project showing the plan sheet layout and sheet
numbers for reference.
• Statement of Estimated Quantities: Contains Mn/DOT's standard pay item number,
item description and quantity of all materials. Quantity totals will be subtotaled by
funding source (including pro-rata of lump sum items and shared costs). References
to quantity tabulations of each individual item will be made. Notes will be included
where necessary for clarification.
• Quantity Tabulations: Tabulations will be prepared summarizing the earthwork
volumes by station and the balance of calculations by stage. Calculations will be
done using the average end area method. Detailed tabulations of each item contained
on the estimated quantities sheet will be included. Two independent quantity
calculations with one set checked by a senior engineer will be prepared for each item.
• Soils Construction Notes and Standard Plates: Soils and construction notes
covering special requirements and critical information contained in the soils letter
will be listed. Standard plates used on this project will also be listed.
• Typical Sections: Sections will be shown for existing roadways and roadways to be
constructed under this contract. The sections will be consistent with the pavement
design, approved geometric layout, and soils and surfacing requirements shown in the
soils letter. Surface type, base materials and subgrade corrections will be shown.
• Miscellaneous Details: Provide horizontal geometry and details necessary for the
construction of unique or non-standard items and other items identified during the
detail design process.
3
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
(ftD
- L
• Standard Plans: Insert standard plans wherever needed to eliminate or supplement
construction details in the plan..
• Construction Staging Plans and Layouts: Detailed plans will be prepared
demonstrating a stage-by-stage process by which the new roadways can be
constructed. It is assumed that the project will remain open to traffic during
construction and that access to in-place businesses is to be maintained at all times.
Detour plans will be provided if necessary. Prepare color coded general layout
depicting staging sequence for use at meetings.
• Traffic Control Plans and Tabulations: Detailed plans and notes will be prepared
showing the locations of signs, barriers and striping necessary to accommodate the
construction staging within the project area in a manner consistent with the
MMUTCD Manual, Field Manual dated January, 2001, for Temporary Traffic
Control Zone Layouts, and City of Richfield practices. The signing will be included
on the staging plan. A tabulation showing the description and estimated quantities of
traffic control devices by stage will also be prepared.
• Alignment Plans and Tabulations: Prepare alignment plans showing proposed
roadway centerlines, stationing and identifying alignment points with point numbers
and curves with curve numbers, including permanent horizontal control points.
Prepare tabulation sheets showing alignment and curve data (PC, PT, PI, POT, POC,
PCC) for the alignment points shown on the alignment plan. Tabulated data will
include station, delta, degree of curve, radius,tangent, curve length, superelevation
rate and X and Y coordinates.
• Existing Topography,Utility and Removal Plans and Tabulations: Prepare plans
showing updated topographic features and private and public utilities, including
wells, septic tanks, drain fields and field tile within the project limits; proposed
centerlines and right-of-way lines; and also pavement, pipe, culvert, drainage
structure removals, and tree clear and grub location and tabulations.
• Roadway Plan Sheets: Prepare plans of the project providing detailed information
on the location of items such as: roadways, sidewalks, shoulders, radii, turn lanes,
acceleration lanes, driveways,tapers,right-of-way, easements, obliterations, station
equations, fencing, etc.
• Roadway Profile Sheets: Prepare profiles of the proposed mainline, cross roads and
proposed driveways or driveway connections. Information shown on the profiles will
4
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
include items such as: vertical control, vertical curve data, top-of-finished surface,
top-of-grading grade, culverts, subgrade corrections, removal of unsuitable materials
and utilities (longitudinal and transverse crossings). Profiles along gutter flow lines
will also be shown.
• Additional Trail Sheets and Details: Prepare design details and additional sheets for
trail components and details that are specific to trail construction, or extend south of
65th Street to the existing roundabout. Additional sheets are anticipated to
accommodate Three Rivers Park District design standards, either generally or as
specifically developed for the Intercity Regional Trail.
• Storm Sewer Plans: Determine size of proposed drainage system components. WSB
will determine the drainage areas for each structure and size the structure using an
accepted hydrologic method. State Aid eligibility and cost splits will also be
determined if necessary. Centerline profiles of proposed culverts and storm sewers
will also be developed, including culvert or pipe size, length, grade, aprons, and
inlet/outlet elevations. Known existing and proposed utility locations, along with
elevations, will be shown and labeled.
• Storm Water Rate Control and Treatment: Design and prepare plans to meet
review agency requirements. This includes providing for special manhole treatment
structures.
• Intersection Details: Where driveways or side streets dictate deviation from standard
cross-sections, detailed layouts will be prepared in order to ensure smooth grades and
positive drainage.
• Turf Establishment Plans and Temporary and Permanent Erosion/Sediment
Control: Prepare plans showing areas requiring temporary and permanent turf
establishment due to construction disturbance and the type of material to be placed
(sod, seed, mulch,wood fiber blanket, etc.). Show the type and location of temporary
and permanent erosion control devices, sedimentation basins,waters of the State
within one-half mile of the project and wetlands identified on the NWI map.
• Roadway Landscape Plans: This task includes the preparation of the landscape plan
and other aesthetic treatments for the project. Items to be addressed include but are
not limited to special treatments for sidewalks, crosswalks, benches, lighting, or other
project elements. Plan sheets and specifications developed under this task will be
included in the final construction documents.
5
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
• SWPPP—A Storm Water Pollution Prevention Plan will be prepared by WSB as
required by the MPCA.
• Signing Plans: Prepare permanent signing plans showing the location of proposed
signs and containing all details necessary for the fabrication and installation of the
signs in accordance with City and Mn/DOT specifications. Assemble plans and
prepare tabulations in accordance with Mn/DOT Sign Plan Standards. Field check
and record existing signs. It is assumed that all new signs will be used on the project.
Signing required by the City or Three Rivers Park District for the trail will also be
included.
• Striping Plans and Pavement Marking: Prepare permanent striping plans showing
the location, type, size and color of striping necessary for the permanent striping of
this project, including standard plans.
• Cross-Section Sheets: Prepare mainline and side road cross-sections. Show existing
ground, proposed roadway template, grading grade, existing utilities, existing
culverts, right-of-way,temporary easements, driveway slopes, subgrade correction,
unsuitable soil removal, and topsoil placement. Compute earthwork volumes and
balances and show end area calculations on right side of cross-section sheet. Existing
ground for each cross-section will be created from contour information available on
the base mapping. An overview sheet will be included to show cross-section match
lines.
Task 5: Special Provisions
Special provisions will be written for unique items not covered adequately in the "Mn/DOT
Standard Specification for Construction" or the "Mn/DOT Standard Special Provisions".
The appropriate City specifications will also be part of the special provisions. Each
provision will contain a description, materials, construction requirements, method of
measurement and basis of payment for each item. Deletions from and additions to standard
specifications will be written and included as necessary. An electronic copy in Microsoft
Word format, or the most current version of a compatible software, and a hard copy of the
final provisions will be submitted.
Task 6: Construction Cost Opinion
WSB will prepare a construction cost opinion based on quantities generated as part of the
preparation of the construction plans. Costs will be split by funding source (including pro
rata of lump sum items and shared improvements between different funding sources). An
electronic copy and a hard copy of the final estimate will be submitted.
6
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
Task 7: Plan Review and Approval
WSB will submit plans to and meet with the City of Richfield and Three Rivers Park
District to review plans and specifications outlined in the previous tasks. Revisions will be
made to plans as appropriate.
WSB will submit plans and supplemental specifications for review and approval at three stages
of development:
50% Plans: WSB will develop the plans to 50%completion. The plans for this stage will meet
State Aid Standards(if necessary)and at a minimum will include existing topography and
utility plans, vertical and horizontal alignment plans, intersection layouts, drainage plans,
typical cross-sections, and preliminary utility relocations. Three(3) sets of prints will be
submitted, plus one submittal to Three Rivers Park District. This stage will essentially be the
final geometric layout. Upon receipt of review comments the plans will be revised
accordingly.
90% Plans: After receiving approval of 50%plans, WSB will complete all areas of design and
all sheets in the plan and submit eight(8) sets of plans and supplemental specifications,
including to Three Rivers Park District. Three(3)sets of design computations (including
drainage)and quantity calculations will also be submitted. One(1) copy of the engineer's
opinion of probable construction costs will be submitted. Upon receipt of review comments the
plans will be revised accordingly.
Final Plans: After receiving approval of 90%plans, WSB will incorporate the comments and
will submit one(1) complete set of signed originals on bond paper with eight(8)copies. In
addition, one(1)complete set of design computations, basis of quantity, and quantity
calculations, and one(1) copy of the engineer's opinion of probable construction costs will be
submitted.
Task 8: Utility Coordination
WSB will coordinate with private and public utility owners in the corridor to identify
affected utilities and develop a relocation plan. WSB will make a Gopher-State One-Call
for a utility locate. Information on existing utilities will be placed on the plans and a copy
will be provided to each utility to have them verify or correct the information. Potential
utility impacts will be identified and a meeting will be held with each affected utility to
discuss utility relocation plans. The proposed relocations will be shown on the plan and
sent to each affected utility. Two meetings will be held with all utilities present; the first
meeting after 50%plans are submitted and the second meeting after 90%complete plans
7
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
are submitted. Meeting minutes will be provided for all utility meetings by WSB within
two weeks.
Task 9: Obtain Permits
Permit applications will be prepared and submitted to the Local Government Unit(LGU)
for the Wetland Conservation Act(WCA),the US Corps of Engineers for Section 404
approval, and the Watershed District for stormwater management plan approval. A
stormwater management plan will also be developed to be in conformance with the City's
and watershed requirements. This task will also include preparing and submitting an
application for the NPDES Stormwater Permit from the MPCA using the City format for
SWPPP documents.
Task 10: Public Involvement
A public involvement program will be implemented that includes the following:
1. City Website: WSB will provide graphics and/or write ups of the project for the City
website. This may include project schedules, layouts, landscaping plans, or other
information that may be of interest to residents in the corridor or of the city of
Richfield. Up to 4 updates will be provided over the length of the project
2. Individual Property Owner Meetings: One (1) business owner meeting is assumed to
be held with Cedar Point Commons representatives to discuss associated impacts
during the project development and design phases.
3. Public Open House: WSB will prepare materials for and staff one (1) open house
meeting at approximately the 90%completion stage. The purpose of this meeting
will be to communicate the details of the upcoming construction, including project
limits and stages, with the residents. WSB will prepare project mailings, comment
cards, and comment summaries as part of this meeting.
Between agency meetings and property owner meetings this task includes a total of 2
meetings, including agenda, attendance and meeting minutes. If additional meetings are
required WSB would bill the meetings separately at a cost of$780.00 per meeting. If
additional open house format meetings are desired, WSB will bill these meetings separately
at a cost of$1250 per meeting.
8
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
c -
Task 11: Bid Letting
WSB will prepare the bid proposal and contract documents in preparation for bidding of
the proposed improvements. WSB &Associates, Inc. will provide originals of the bidding
documents to the City of Richfield (on bond paper and/or in Microsoft Word or Adobe
.pdf) for use in reproduction of sets for sale to potential bidders. WSB staff will be present
at the bid opening, will analyze the bids, and submit a recommendation for award.
Task 12: MnDOT Variance
WSB will prepare plan sheets to reflect signing and striping modifications in order to
obtain a state aid variance for a 25 mph design speed for the parkway. This process was
originally started in June 2013 as part of the review of the North Connection plans. WSB
will prepare the variance application (including text for a City Council resolution),
supporting materials for the hearing, and attend the December 2013 variance hearing with
City personnel.
9
City of Richfield
Richfield Parkway Phase 2(65th St to 63rd St)Final Design
September 27,2013
(i 1) - 10
Richfield Parkway Phase 2 (65th Street to 63rd Street)
A Final Design
WSB Work Plan and Estimate of Cost
411■1111■
&A SS<WirlieS,M .r_ .
Estimated Hours
Principal/
Project Project Land.Arch./ Engineering 2 Person Clerical/Office Task
Manager Engineer Engineer Technician Survey Crew Tech Total Cost
Final Design
I PROJECT MANAGEMENT 24 16 4 44 $5,200,
2 DATA COLL./FIELD DESIGN SURV. 2 4 4 12 22 $2,85
3 GEOTECHNICAL STUDY SUBCONSULTANT(See Expenses)
4 FINAL DESIGN/CONST PLAN PREP
Title Sheet 4 6 10 $9881
General Layout 2 6 8 $800
Estimated Quantities 2 8 4 8 22 $2,172
Quantity Tabulations 2 16 12 30 $3,012!
Soils Construction Notes/Std.Plates 4 4 8 $784
Typical Sections 2 8 8 18 $1,852
_._
Miscellaneous Details/Standard Plans 8 4 12 $1,161
Construction Staging and Traffic Control 2 4 6 12 $1,272
Alignment Plans and Tabulations 2 4 6 $59'
Utility and Removal Plans 6 8 14 $1,38
Roadway Plan and Profile Sheets 2 16 12 30 $3,012
Additional Trail Sheets 2 8 4 8 22 $2,172--
Storm Sewer Plan and Profile 2 16 8 26 $2,604
Intersection Details 8 6 14 $1,364
Turf Establishment/Erosion Control 4 4 8 16 $1,512
Roadway Landscape Plans 2 2 8 4 16 $1,520
Storm Water Pollution Prevention Plan 4 8 8 20 $1,832
Signing Plans 2 4 6 12 $1,272
Striping and Pavement Marking Plans 2 4 6 l2 $1,272
Cross-Sections 12 8 20 $1,944
5 SPECIAL PROVISIONS 4 24 16 44 $3,976
6 CONSTRUCTION COST OPINION 2 8 2 12 $1,196
7 PLAN REVIEW AND APPROVAL 2 12 16 30 $3,044,
8 UTILITY COORDINATION 2 8 4 4 18 $1,732
9 OBTAIN PERMITS 2 12 2 4 20 $1,860
10 PUBLIC INVOLVEMENT 2 4 4 2 12 $1,212
II BID LETTING 2 4 4 10 $948
12 MnDOT VARIANCE 16 32 24 8 80 $8,304
FINAL DESIGN SUBTOTAL 78 264 32 192 12 42 620
$62,848
,verage Labor Cost $142.00 1 $94.00 I $80.00 $102.00 I $149.00 $72.00
Subtotal by Labor Category $11,076.00 j $24,816.00 I $2,560.00 I $19,584.00 1 $1,788.00 1 $3,024.00 $62,848.00
Evpenses
Miscellaneous Expenses $501
Geoteehnical Subconsultant $4,100
otal Expenses $4,600
,
TOTAL ESTIMATED COST OF SERVICES $67,448
9/27/2013
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i
AGENDA SECTION: PUB.HEARING
AGENDA ITEM# 8
REPORT# 208
-Ail STAFF REPORT
RICHFIELD CITY COUNCIL MEETING
OCTOBER 8, 2013
REPORT PREPARED BY: CHRIS LINK, OPERATIONS
SUPERINTENDENT
NAME,TITLE
DEPARTMENT DIRECTOR REVIEW: la 0
SIGNATURE
OTHER DEPARTMENT REVIEW: 0 1
,r;
REVIEWED BY CITY MANAGER: w
Arraiiiivr • /
ITEM FOR COUNCIL CONSIDERATION:
Continued public hearing regarding the attached resolutions pertaining to the annual 77th
Street maintenance district assessment process.
I. RECOMMENDED ACTION:
Continue to conduct and close the public hearing and by motion:
1. Adopt the attached resolution proposing to assess commercial
properties in the 77th Street assessment district for costs
incurred to maintain the area for 2012.
2. Adopt the attached resolution proposing a similar assessment
process to be implemented for 2014.
3. Remove proposed assessment and all future 77th Street
Maintenance District assessments to PID 3402824210004- Soo
Line Railroad Company
II. EXECUTIVE SUMMARY
Since 1988, the City has been performing special, high-quality maintenance along
the 77th Street redevelopment area between I-35W and Cedar Avenue. The
special maintenance services include irrigation, weeding and mowing of the
landscaping on both sides of the 77th Street wall. The maintenance functions,
known as current services, are funded through the maintenance assessment on the
10081377thStAssess
77th Street businesses. This public hearing is a continuation of the hearing
conducted on September 10th
Staff is recommending the City Council approve resolutions that:
1. Assess $78,286.45 against the 77th Street properties for work done in 2012.
2. Propose a similar assessment process for 2014.
3. Remove proposed assessment and all future 77th Street Maintenance District
assessments for PID 3402824210004- Soo Line Railroad Company in the
amount of$530.47.
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• City staff has determined actual costs of current services to be assessed for
the 2012 maintenance of this area to be $78,286.45, and estimate the cost
for 2014 maintenance to be $80,000.
• Fluctuations in expenditures for the maintenance of the 77th Street
Redevelopment area are caused by a number of factors:
o Weather determines water usage and irrigation costs
o Street light knockdowns are not foreseeable and very expensive
o The need to paint streetlights
o Concrete repair varies from year to year.
• Soo Line Railroad Company has disputed this assessment (attached). Staff
is recommending removal of the assessment for the following reasons.
o Soo Line Railroad also runs through the LHN Maintenance District, but
currently is not assessed in that maintenance district creating
inconsistencies in policy between the two maintenance districts.
o Soo Line Railroad does not benefit from the services provided as
other typical commercial properties that are within the district.
o The early 77th Street assessments included a Soo Line property off of
the rail line that was available for commercial and so was assessed.
This property is now part of the Candlewood and LaMettry properties.
B. POLICY
• Section 825 of the City Code indicates "current services" mean one or
more of the following:
(a) snow, ice, or rubbish removal from sidewalks;
(b) weed elimination from streets or private property;
(c) removal or elimination of public health or safety hazards from
private property, excluding any structure included under the
provisions of Minnesota Statutes, sections 463.15 to 463.26;
(d) installation or repair of water service lines;
(e) street sprinkling, sweeping, or other dust treatment of streets;
(f) the trimming and care of trees and the removal of unsound
trees from any street;
(g) the treatment and removal of insect-infested or diseased trees
on private property;
(h) the repair of sidewalks and alleys;
(i) the operation of a street lighting system;
(j) the maintenance of landscaped areas, decorative parks and
other public amenities on or adjacent to street right-of-way; and
(k) snow removal and other maintenance of streets in commercial
redevelopment areas.
• Resolution No. 7405, adopted in 1988, established a policy for
assessing the costs.
• Staff has calculated the proper amounts to be assessed against every
assessable lot, piece or parcel of land specially benefited.
• The City does not assess residential properties for maintenance
• The proposed assessment was properly filed with the City Clerk.
• The Public Hearing Notice was published in the official newspaper on
September 19, September 26, and October 3, of 2013.
• Notice of the public hearing for the proposed maintenance costs in
2012 was mailed to all owners described on the assessment roll on
September 18, 2013 meeting the two-week notification requirement.
C. CRITICAL TIMING ISSUES
• On or before September 1 of each year, the City shall list the total
unpaid charges for current services against each separate lot or
parcel to which they are attributable under section 825 of the City
Code.
D. FINANCIAL
• Estimated and actual costs for the 77th Street maintenance services
from 2002 - 2012 are:
Year Estimate Actual
2002 $80,000 $75,490.39
2003 $80,000 $59,831.07
2004 $80,000 $63,842.79
2005 $80,000 $64,841.54
2006 $80,000 $69,606.52
2007 $80,000 $77,441.46
2008 $80,000 $77,000.01
2009 $80,000 $62,894.55
2010 $80,000 $64,124.81
2011 $80,000 $72,427.48
2012 $80,000 $78,286.45
2013 $80,000
• City ordinance provides that special assessments for current services
may be certified to the County Auditor for collection along with taxes.
This certification may provide that the assessments be completely
paid in the first year.
• No interest will be charged if the entire assessment is paid before
November 8, 2013. After that date, the City has the right to charge
interest on the amount assessed in that the City provided the funds for
the initial expense. It is recommended that the interest rate be
established at five percent (5%).
• The estimated maintenance cost for the period January 1, 2014
through December 31, 2014 is $80,000. All commercial properties
would be assessed on a square foot basis. All residential properties,
plus the two churches in the area, would be exempt from the special
assessment levy.
• Pending Council approval, Richfield's Street Department will pay for
the Soo Line Railroad Line's 2012's assessment. All future
assessments will be distributed amongst all property owners within the
maintenance district.
E. LEGAL
• No legal issues are apparent at this time. The City Attorney will be in
attendance at the Council meeting should a legal question arise.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S)
• Council may make any changes to the assessment roll as deemed
necessary after the public hearing by adding the phrase "and has amended
such proposed assessment as it deems just."
V. ATTACHMENTS
• Resolution adopting assessments for 77th Street Maintenance in 2012
• Resolution proposing to specially assess for current services in 2014
• The 2012 assessment roll
• The 2014 assessment roll
• Copy of letter sent to assessed property owners
• Graphic displaying 77th Street special assessment district
• Copy of Soo Line Railroad Notice of Protest
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
I
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENT ON
77TH STREET MAINTENANCE FOR THE PERIOD
JANUARY 1, 2012 - DECEMBER 31, 2012
WHEREAS, pursuant to proper notice duly given as required by law, the council has
met and passed upon all objections to the proposed assessment for current services
related to maintenance of the 77th Street Redevelopment Project, which is approximately
bounded east of I-35W and west of Cedar Avenue.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota as follows:
Such proposed assessment roll in the total amount of$78,286.45 is hereby accepted and
shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed current services in
the amount of assessment levied against it.
Such assessment shall be payable before or during 2013 and shall bear interest at the rate
of five percent (5%) from the date of adoption of this assessment resolution.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property to
the City's Finance Division and may, at any time thereafter, pay to the City's Finance
Division the entire amount of the assessment remaining unpaid, with interest accrued to
December 31st of the year in which payment is made. Such payment must be made
before November 8th or interest will be charged through December 31st of the succeeding
year.
The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the
County Auditor to be extended on the proper tax lists of the County and such assessment
shall be collected and paid over in the same manner in other municipal taxes.
Passed by the City Council of the City of Richfield, Minnesota, this 8th day of October
2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
RESOLUTION NO.
RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT
77TH STREET PROJECT AREA JANUARY 1, 2014 - DECEMBER 31, 2014
WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did
establish a special assessment district and did propose that certain current services be
undertaken by the City in the 77th Street Project Area, approximately bounded by I-35W,
77th Street, 1-494 and Cedar Avenue and that the cost of such services be specially
assessed against benefited property; and
WHEREAS, the City Council of the City of Richfield did also by such resolution set
the date of the public hearing on the undertaking of such current service project and the
levying of special assessment to bear the cost thereof; and
WHEREAS, following due notice, such public hearing was held on October 8, 2013
at which time all interested parties desiring to be heard were given an opportunity to be
heard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota as follows:
1. That the following examples of current services of the City shall be undertaken by
the City within the 77th Street Project Area, which area constitutes the special assessment
district with the exception of residential properties, plus the two churches in the area, with
the cost of such services to be specially assessed against the benefited property within the
district:
a. Snow, ice or rubbish removal;
b. Weed elimination;
c. Elimination or removal of public health or safety hazards from private property,
excluding any structure included under the provisions of Minnesota Statutes
Section 463.15 to 463.26;
d. Street sprinkling or other dust treatment of streets;
e. Trimming and care of trees and the removal of unsound trees;
f. Repair of sidewalks, crosswalks and other pedestrian walkways;
g. Operation of the street lighting system;
h. Maintenance of landscaped areas and other public amenities on or adjacent to
street right-of-way;
i. Snow removal and other maintenance of streets;
j. General maintenance, including repairs and replacement.
2. The work to be performed may be by day labor, by City force, by contract or by
any combination thereof.
3. The designated period of the project shall be from January 1, 2014 through
December 31, 2014. Costs of the project shall be in the manner provided in the Richfield
Ordinance Code.
Passed by the City Council of the City of Richfield, Minnesota this 8th day of October,
2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
.,3
2012 Actual Charges - 77th St Maintenance (1 of 2 pages)
P!o...
..:. .. . . Parcel:A:ddress. ? .. .. ': : =::::::.:::::::: _ Owner.'. < . .:.. Amount Sq Feef
3302824430019 1401 WEST 76Th STREET MSB HOLDINGS-RICHFIELD LLC $2,402.87 114,501
3302824430049 2 MERIDIAN CROSSINGS MERIDIAN CROSSINGS LLC $4,148.37 197,677
3302824430050 1 MERIDIAN CROSSINGS MERIDIAN CROSSINGS LLC $4,548.88 216,762
3302824440110 7610 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $1,947.95 92,823
3302824440112 7600 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $1,021.18 48,661
3302824440113 7630 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $258.44 12,315
3302824440114 LYNDALE AVENUE SOUTH&W 76 1/2 VIKING PARTNERS KENSINGTON LLC $22.79 1,086
STREET
3302824440115 7644 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $205.24 9,780
3302824440231 1000 78TH STREET WEST CSM INVESTORS INC $7,868.66 374,955
3302824440232 710 78TH STREET WEST CSM SHOPS INC $6,892.31 328,430
3302824440233 7700 LYNDALE AVENUE SOUTH CITY OF RICHFIELD/LIQUOR $494.84 23,580
3302824440234 700 78TH STREET WEST CSM SHOPS INC $356.78 17,001
3302824440235 980 78TH STREET WEST CSM SHOPS INC $250.84 11,953
3302824440236 UNASSIGNED ADDRESS CSM SHOPS INC $491.21 23,407
3102824210004 7100 PLEASANT AVENUE SOUTH SOO LINE RAILROAD COMPANY $530.17 25,278
3402824330003 520 78TH ST WOOD MN RE LLC $1,296.07 61,760
3402824330004 501 WEST 77TH STREET WOOD MN RE LLC $704.30 33,561
3402824330005 7724 HARRIETAVENUE SOUTH WOOD MN RE LLC $123.92 5,905
3402824330006 500 WEST 78Th STREET WOOD MN RE LLC $437.80 20,862
3402824330007 401 WEST 77Th STREET THOMAS I WOOD $126.84 6,044
3402824330080 400 WEST 78Th STREET WOOD MN RE LLC $3,114.29 148,401
3402824330081 7745 LYNDALE AVENUE SOUTH 7745 LYNDALE LLC $1,525.13 72,675
3402824330082 7701 LYNDALE AVENUE SOUTH 7745 LYNDALE LLC $139.18 6,632
3402824330087 301 WEST 77TH STREET CPEC EXCHANGE 36846 LLC LA METTRY $1,032.26 49,189
3402824330088 351 WEST 77TH STREET HPT CW II PROP TRUST $2,195.41 104,615
3402824330150 7645 LYNDALE AVENUE SOUTH RICHFIELD SENIOR HOUSING INC $88.24 4,205
3402824330151 7645 LYNDALE AVENUE SOUTH#2 RICHFIELD SENIOR HOUSING INC $88.24 4,205
3402824330152 7645 LYNDALE AVENUE SOUTH#3 MAIN STREET OFFICE LLC $88.24 4,205
3402824330153 7645 LYNDALE AVENUE SOUTH#4 MAIN STREET OFFICE LLC $88.24 4,205
3402824330154 7645 LYNDALE AVENUE SOUTH#5 MAIN STREET OFFICE LLC $88.24 4,205
3402824330155 7645 LYNDALE AVENUE SOUTH #6 MAIN STREET OFFICE LLC $88.24 4,205
3402824340001 84 WEST 78TH STREET SHERWIN-WILLIAMS DEV CORP $301.27 14,356
3402824340053 200 WEST 78TH STREET TWO S PROPERTIES, INC $1,960.73 93,432
3402824340054 7700 WENTWORTH AVENUE SOUTH LEIGHTON PARTNERS LLC ATTN CHIEF MANAGER $423.22 20,167
3402824340055 7720 WENTWORTH AVENUE SOUTH HILMER M HOVELSON $422.52 20,134
3402824340056 100 WEST 78Th STREET VIKING PAINTS $486.05 23,161
3402824340057 7721 PILLSBURY AVENUE SOUTH VIKING PAINTS, INC $706.44 33,663
3402824340058 7715 PILLSBURY AVENUE SOUTH WILLIAMS PROPERTIES MN LLC $112.67 5,369
3402824340059 7717 PILLSBURY AVENUE SOUTH ROBERT A GEORGE $98.59 4,698
3402824340060 7709 PILLSBURY AVENUE SOUTH KERKER PROPERTIES LLC $211.60 10,083
3402824340061 7701 PILLSBURY AVENUE SOUTH H&M V PROPERTIES, LLC $211.64 10,085
3402824340065 7700 NICOLLET AVENUE SOUTH 7700 NICOLLET,LLC $391.51 18,656
3402824340066 7720 NICOLLETAVENUE SOUTH REALTY INCOME PROPERTIES 3, LLC $369.64 17,614
3402824340073 7700 PILLSBURY AVENUE S CITY OF RICHFIELD ATTN:COMMUNITY $858.37 40,903
DEVELOPMENT
3402824430005 140 EAST 78TH STREET B NELSON&G NELSON TRUSTEES $845.68 40,298
3402824430077 7745 2ND AVENUE SOUTH ROBERT LURTSEMA $488.34 23,270
3402824430078 7701 NICOLLETAVENUE SOUTH MENARD INC $8,575.69 408,646
3402824440006 7700 PORTLAND AVENUE SOUTH DONALD ELSEN $306.10 14,586
3402824440007 7730 PORTLAND AVENUE SOUTH D B R INC ELSEN BROTHERS INC $483.55 23,042
3402824440023 500 EAST 78Th STREET A G BOGEN CO $612.28 29,176
3402824440024 7708 5TH AVENUE SOUTH TBG, LLC $214.81 10,236
3402824440025 7714 5TH AVENUE SOUTH GARY WIBERG $214.10 10,202
3402824440027 7701 5Th AVENUE SOUTH A G BOGEN $282.74 13,473
3402824440028 415 EAST 77TH STREET RICHFIELD WHEEL ALIGNMENT $215.88 10,287
3402824440029 7731 4TH AVENUE SOUTH BLAYLOCK PLUMBING CO $436.82 20,815
3402824440030 7715 4TH AVENUE SOUTH RICHFIELD BLOOMINGTON CU $334.89 15,958
3402824440031 7744 5TH AVENUE SOUTH DJ&DJ LLC $643.94 30,685
2012 Actual Charges - 77th St Maintenance (2 of 2 pages)
i:;Parcel,Address. ::,. .. .. ;_ : ,.... ... Amaonf SgFeet
3402824440032 345 EAST 77TH STREET RICHFIELD-BLOOMINGTON CU $770.44 36,713
3502824330006 7701 PORTLAND AVENUE SOUTH ASIAN DRCT ORIENTAL MKT INC $470.73 22,431
3502824330007 7727 PORTLAND AVENUE SOUTH HOMES RE 1 LLC $620.04 29,546
3502824330008 7733 PORTLAND AVENUE SOUTH LMMS PROPERTIES, LLC $578.51 27,567
3502824330009 616 EAST 78TH STREET UNIVERSITY AUTO PROP LLLP $526.84 25,105
3502824340002 7744 12TH AVENUE SOUTH B&S LAND DEVELOPMENT LLC $522.16 24,882
3502824430006 7711 14TH AVENUE SOUTH A G BOGEN $866.50 41,290
3502824430008 1200 EAST 78111 STREET PMB HOSPITALITY LLC $980.91 46,742
3502824430073 1400 EAST 78TH STREET A G BOGEN $305.82 14,573
3502824430074 1420 EAST 78TH STREET A G BOGEN COMPANY $1,010.65 48,159
3502824430076 1500 EAST 78TH STREET A G BOGEN COMPANY $1,253.95 59,753
3502824440004 7636 CEDAR AVENUE SOUTH G6 HOSPITALITY PROP LLC $1,166.46 55,584
3502824440006 1710 EAST 78TH STREET CITY OF RICHFIELD/HRA $704.74 33,582
3502824440007 1640 EAST 78TH STREET JERRY E MATHWIG $828.93 39,500
3502824440008 1620 EAST 78TH STREET JERRY MATHWIG METRO SALES INC $1,134.84 54,077
3502824440010 1550 EAST 78TH STREET ADLER GRADUATE SCHOOL $2,930.39 139,638
3502824440031 1600 78TH STREET EAST 494 BUILDING PARTNERSHIP LLC $700.71 33,390
3502824440032 UNASSIGNED ADDRESS CLEAR CHANNEL OUTDOOR INCORPORATED $39.29 1,872
Total: $78,286.45 3,730,482
% - 5-
2014 Proposed Charges - 77th St Maintenance (1 of 2 pages)
PID 'P..reel Address Owner - 'Projected. ;8zj Feet:
mount'
,
3302824430019 1401 WEST 76Th STREET MSB HOLDINGS-RICHFIELD LLC $2,455.47 114,501
3302824430049 2 MERIDIAN CROSSINGS MERIDIAN CROSSINGS LLC $4,239.17 197,677
3302824430050 1 MERIDIAN CROSSINGS MERIDIAN CROSSINGS LLC $4,648.45 216,762
3302824440110 7610 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $1,990.58 92,823
3302824440112 7600 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $1,043.53 48,661
3302824440113 7630 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $264.09 12,315 I
LYNDALE AVENUE SOUTH&W 76 1/2 VIKING PARTNERS KENSINGTON LLC $23.29 1,086
3302824440114 STREET
3302824440115 7644 LYNDALE AVENUE SOUTH VIKING PARTNERS KENSINGTON LLC $209.73 9,780
3302824440231 1000 78TH STREET WEST CSM INVESTORS INC $8,040.89 374,955
3302824440232 710 78Th STREET WEST CSM SHOPS INC $7,043.16 328,430
3302824440233 7700 LYNDALE AVENUE SOUTH CITY OF RICHFIELD/LIQUOR $505.67 23,580
3302824440234 700 78TH STREET WEST CSM SHOPS INC $364.59 17,001
3302824440235 980 78T1-I STREET WEST CSM SHOPS INC $256.33 11,953
3302824440236 UNASSIGNED ADDRESS CSM SHOPS INC $501.96 23,407
34028221 .0004 7100 PLEASANT AVENUE SOUTH SOO LINE RAILROAD COMPANY $542,09- 25,278
3402824330003 520 7871-1 ST WOOD MN RE LLC $1,324.44 61,760
3402824330004 501 WEST 77TH STREET WOOD MN RE LLC $719.71 33,561
3402824330005 7724 HARRIETAVENUE SOUTH WOOD MN RE LLC $126.63 5,905
3402824330006 500 WEST 78TH STREET WOOD MN RE LLC $447.38 20,862
3402824330007 401 WEST 77Th STREET THOMAS I WOOD $129.61 6,044
3402824330080 400 WEST 78TH STREET WOOD MN RE LLC $3,182.45 148,401
3402824330081 7745 LYNDALE AVENUE SOUTH 7745 LYNDALE LLC $1,558.51 72,675
3402824330082 7701 LYNDALE AVENUE SOUTH 7745 LYNDALE LLC $142.22 6,632
3402824330087 301 WEST 77TH STREET CPEC EXCHANGE 36846 LLC LA METTRY $1,054.86 49,189
3402824330088 351 WEST 77TH STREET HPTCW II PROP TRUST $2,243.46 104,615
3402824330150 7645 LYNDALE AVENUE SOUTH RICHFIELD SENIOR HOUSING INC $90.18 4,205
3402824330151 7645 LYNDALE AVENUE SOUTH#2 RICHFIELD SENIOR HOUSING INC $90.18 4,205
3402824330152 7645 LYNDALE AVENUE SOUTH#3 MAIN STREET OFFICE LLC $90.18 4,205
3402824330153 7645 LYNDALE AVENUE SOUTH#4 MAIN STREET OFFICE LLC $90.18 4,205
3402824330154 7645 LYNDALE AVENUE SOUTH#5 MAIN STREET OFFICE LLC $90.18 4,205
3402824330155 7645 LYNDALE AVENUE SOUTH #6 MAIN STREET OFFICE LLC $90.18 4,205
3402824340001 84 WEST 78Th STREET SHERWIN-WILLIAMS DEV CORP $307.86 14,356
3402824340053 200 WEST 78TH STREET TWO S PROPERTIES, INC $2,003.64 93,432
3402824340054 7700 WENTWORTH AVENUE SOUTH LEIGHTON PARTNERS LLC ATTN CHIEF MANAGER $432.48 20,167
3402824340055 7720 WENTWORTH AVENUE SOUTH HILMER M HOVELSON $431.77 20,134
3402824340056 100 WEST 78Th STREET VIKING PAINTS $496.69 23,161
3402824340057 7721 PILLSBURY AVENUE SOUTH VIKING PAINTS, INC $721.90 33,663
3402824340058 7715 PILLSBURY AVENUE SOUTH WILLIAMS PROPERTIES MN LLC $115.14 5,369
3402824340059 7717 PILLSBURY AVENUE SOUTH ROBERTA GEORGE $100.75 4,698
3402824340060 7709 PILLSBURY AVENUE SOUTH KERKER PROPERTIES LLC $216.23 10,083
3402824340061 7701 PILLSBURY AVENUE SOUTH H&M V PROPERTIES, LLC $216.27 10,085
3402824340065 7700 NICOLLET AVENUE SOUTH 7700 NICOLLET, LLC $400.08 18,656
3402824340066 7720 NICOLLETAVENUE SOUTH REALTY INCOME PROPERTIES 3, LLC $377.73 17,614
3402824340073 7700 PILLSBURY AVENUE S CITY OF RICHFIELD ATTN: COMMUNITY $877.16 40,903
DEVELOPMENT
3402824430005 140 EAST 78Th STREET B NELSON&G NELSON TRUSTEES $864.19 40,298
3402824430077 7745 2ND AVENUE SOUTH ROBERT LURTSEMA $499.02 23,270
3402824430078 7701 NICOLLETAVENUE SOUTH MENARD INC $8,763.39 408,646
3402824440006 7700 PORTLAND AVENUE SOUTH DONALD ELSEN $312.80 14,586
3402824440007 7730 PORTLAND AVENUE SOUTH D B R INC ELSEN BROTHERS INC $494.13 23,042
3402824440023 500 EAST 78TH STREET A G BOGEN CO $625.70 29,176
3402824440024 7708 5T1-I AVENUE SOUTH TBG, LLC $219.51 10,236
3402824440025 7714 5TH AVENUE SOUTH GARY WIBERG $218.78 10,202
3402824440027 7701 5TH AVENUE SOUTH A G BOGEN $288.93 13,473
3402824440028 415 EAST 77TH STREET RICHFIELD WHEEL ALIGNMENT $220.60 10,287
3402824440029 7731 4TH AVENUE SOUTH BLAYLOCK PLUMBING CO $446.38 20,815
3402824440030 7715 4TH AVENUE SOUTH RICHFIELD BLOOMINGTON CU $342.22 15,958
3402824440031 7744 5Th AVENUE SOUTH DJ&DJ LLC $658.04 30,685
3402824440032 345 EAST 77T1-I STREET RICHFIELD-BLOOMINGTON CU $787.31 36,713
2014 Proposed Charges - 77th St Maintenance (2 of 2 pages)
PID . ...Parcel Address owner A Sq Feet;
Projected ;
_mount .:
3502824330006 7701 PORTLAND AVENUE SOUTH ASIAN DRCT ORIENTAL MKT INC $481.03 22,431
3502824330007 7727 PORTLAND AVENUE SOUTH HOMES RE 1 LLC $633.61 29,546
3502824330008 7733 PORTLAND AVENUE SOUTH LMMS PROPERTIES, LLC $591.17 27,567
3502824330009 616 EAST 78TH STREET UNIVERSITY AUTO PROP LLLP $538.38 25,105
3502824340002 7744 12TH AVENUE SOUTH B&S LAND DEVELOPMENT LLC $533.59 24,882
3502824430006 7711 14TH AVENUE SOUTH A G BOGEN $885.46 41,290
3502824430008 1200 EAST 78Th STREET PMB HOSPITALITY LLC $1,002.38 46,742
3502824430073 1400 EAST 78Th STREET A G BOGEN $312.52 14,573
3502824430074 1420 EAST 78Th STREET A G BOGEN COMPANY $1,032.77 48,159
3502824430076 1500 EAST 78Th STREET A G BOGEN COMPANY $1,281.40 59,753
3502824440004 7636 CEDAR AVENUE SOUTH G6 HOSPITALITY PROP LLC $1,192.00 55,584
3502824440006 1710 EAST 78TH STREET CITY OF RICHFIELD/HRA $720.16 33,582
3502824440007 1640 EAST 78Th STREET JERRY E MATHWIG $847.08 39,500
3502824440008 1620 EAST 78TH STREET JERRY MATHWIG METRO SALES INC $1,159.68 54,077
3502824440010 1550 EAST 78Th STREET ADLER GRADUATE SCHOOL $2,994.53 139,638
3502824440031 1600 78TH STREET EAST 494 BUILDING PARTNERSHIP LLC $716.05 33,390
3502824440032 UNASSIGNED ADDRESS CLEAR CHANNEL OUTDOOR INCORPORATED $40.14 1,872
Total: $80,000.00 3,730,482
Public Works Department
September 18, 2013
Owner Address
Property ID:
Property Address:
NOTICE OF ASSESSMENT HEARING
NOTICE OF CONTINUATION OF HEARING ON PROPOSED ASSESSMENT
FOR CERTAIN SERVICES OF THE CITY WITHIN THE
77TH STREET REDEVELOPMENT AREA
FROM JANUARY 1, 2012- DECEMBER 31, 2012
NOTICE IS HEREBY GIVEN that the Richfield City Council will hold a public hearing on the
date and at the time and place given below, to pass upon the proposed assessment for the
maintenance of the 77th Street Redevelopment area in the City. This public hearing is a
continuation of the public hearing that was opened by the City Council on September 10, 2013.
The reason for the continued hearing is that the previous notice that was sent to you included
an incorrect date
DATE, TIME AND PLACE OF HEARING: Tuesday, October 8, 2013 at 7:00 p.m. or as soon
thereafter as the matter can be reached on the agenda, at Richfield Municipal Center, 6700
Portland Avenue South, Richfield, Minnesota 55423.
NATURE OF IMPROVEMENT AND AREA TO BE ASSESSED: From January 1, 2012 through
December 31, 2012 the City of Richfield incurred costs for maintenance of the 77th Street area,
including such work as landscape maintenance of common properties, including mowing,
fertilizing, irrigation repair and other maintenance services. The City proposes to assess the
costs for maintenance in the 77th Street project area, which totaled $78,286.45, against the
properties that benefited from this work.
PROPOSED AMOUNT OF ASSESSMENT: The total amount to be assessed against all
properties is $78,286.45.
The amount to be assessed against your particular property is: $XXXX.
Payment can be made after the assessment is adopted and before November 8, 2013 at the
City of Richfield Assessor's office, 6700 Portland Avenue, Richfield, MN 55423. Please make
your check payable to the City of Richfield.
A copy of the proposed assessment roll is on file for public inspection at the City Clerk's office,
6700 Portland Avenue South, Richfield, Minnesota.
THIS IS THE ONLY NOTICE YOU WILL RECEIVE OF THIS ASSESSMENT. NO SEPARATE
BILLING WILL OCCUR. PLEASE DO NOT MAIL PAYMENT BEFORE THE ASSESSMENT
HEARING ON TUESDAY, OCTOBER 8, 2013.
PAYMENT OF ASSESSMENT: You may pay your assessment at any time after the
assessment has been adopted by presenting a check to the City Treasurer at the Assessor's
office, 6700 Portland Avenue South, Richfield, Minnesota 55423. Unpaid assessments accrue
6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9700 FAX: 612.861.9749
interest at the rate of five percent (5%) per year. The amount of interest payable depends upon
when your payment is made, and the following deadlines apply:
Payment within 30 days of adopted assessment: The property owner may pay the
original principal amount without interest within 30 days from the date the Council
adopts the assessment, scheduled for October 8, 2013. If the original principal amount
is not paid, the assessment will be charged five percent (5%) interest.
Payment on or after November 8, 2013: Assessments are spread over five
years. Interest at the rate of five percent (5%) will be charged. Interest is calculated for
17 months on the first year of the assessment and 12 months thereafter. There is a
$2.50 surcharge per year over the five year life of the assessment when certified to the
property tax. Questions regarding the assessment payment procedure should be
directed to Debbie Guiher at 612-861-9710.
DEFERRED ASSESSMENTS: Under Minnesota Stat. Secs. 435.193 to 435.195, the
Council may, in its discretion, defer the payment of this special assessment for any homestead
property owned by a person who meets certain age or disability restrictions and for whom it
would be a hardship to make the payments. The policy and procedure for deferment is set forth
in City Resolution No. 9531, which may be obtained from the City Clerk. When deferment of the
special assessment has been granted and is terminated for any reason provided in law, all
amounts accumulated plus applicable interest become due. Any assessed property owner
meeting the requirements of the law and the resolution may, within 30 days of the confirmation
of the assessment, apply to the City Clerk for the prescribed form for deferral of this special
assessment.
HEARING PROCEDURE AND OBJECTIONS: The City Council will continue a public
hearing on the proposed assessment on the date and time listed. Written and oral objections
will be considered at the meeting, but the Council may consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon further notice to the affected
property owners, as the Council deems advisable. The Council may adopt the proposed
assessment at the same meeting as the hearing.
RIGHT TO APPEAL: You have the right to appeal the City Council's adoption of the
assessment. To appeal, you must serve notice of an appeal upon the Mayor or City Clerk within
30 days after the adoption of the assessment, and you must also file the notice of appeal with
the Hennepin County District Court within ten days after service upon the Mayor or City Clerk.
You may not appeal unless you file a written obiection, signed by you, with the City Clerk prior
to the hearing on Tuesday, October 8, 2013, or present the written obiection to the presiding
officer at the hearing on Tuesday, October 8, 2013.
BY ORDER OF THE CITY COUNCIL THIS 10th DAY OF SEPTEMBER, 2013.
Questions concerning this assessment amount should be directed to Mark Hall, Operations
Manager, at 612-861-9173.
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CERTIFIED MAIL RETURN RECEIPT REQUESTED
City of Richfield
Assessor's Office
6700 Portland Ave
Richfield, MN 55423
IN THE MATTER OF THE ACTION OF THE RICHFIELD CITY, IN ITS
CONSIDERATION FOR 77TH STREET REDEVELOPMENT ARE WHICH
IMPROVEMENTS ARE 10 BE CONSID.ERED, ALONG WITH WRITTEN
PRO FESTS HI ED BY OWNERS OF PROPERTY WITHIN TH,E BOUNDARIES OF
PROPOSED ASSESSMENTS; IMPROVEMENTS TO BE CONSIDERED BY TIIE
RICHFIELD CITY ON MONDAY, SEPTEMBER 10, 2013 AT 7:00 PM.
NOTICE OF PROTEST
CITY OF RICHFIELD:
You and each of you are hereby notified that the Soo Line Railroad Company
DBA Canadian Pacific Railway, being aggrieved, does hereby protest the action of the
City Council and does file this Notice of Protest with the City Clerk of said City, and the
grounds upon which this protest is based are as follows:
That it is owner of property within Richfield described in the City's Notice of
public hearing as follows:
PROPERTY ID 3402824210004 7100 PLEASANT AVE SOUTH
That the Soo Line Railroad Company's present and future use of said property is
restricted entirely to railroad uses and will not benefit from the proposed improvement.
That, as to the Soo Line Railroad Company property, any assessment would be
arbitrary, capricious. unjust.discriminatory, inequitable and excessive,
IV.
That any assessment against the Soo Line Railroad Company's property would
result in depriving the protestant of said property without due process of law in violation
of Section 1 of the 14th Amendment to the United States Constitution and in violation of
the Constitution of the State of MN.
Dated this 6th day of September, 2013.
Respectfully submitted,
SOO LINE RAILROAD COMPANY
Real Estate Department
501 Marquette Building— Room 804
Minneapolis, MN 55402
,
for- 'rector Rea Estate Marketing U.S.
CANADIAN PACIFIC
AGENDA SECTION: PUB.HEARING
AGENDA ITEM# 9
REPORT# 209
STAFF REPORT
Gc4ioeQd CITY COUNCIL MEETING
OCTOBER 8, 2013
REPORT PREPARED BY: CHRIS a_ ,FINANCE MANAGER
-did AS
i
DEPARTMENT DIRECTOR REVIEW: r Ariprify I /
WAIIIII sic
OTHER DEPARTMENT REVIEW: ❑ ,ita A-
WI
REVIEWED BY CITY MANAGER: 21 14
AIWITIGRWA
/,.., irt.-...../
_ m
ITEM FOR COUNCIL CONSIDERATION:
Public hearing regarding the special assessment roll for weed elimination from private property
and removal or elimination of public health or safety hazards from private property.
I. RECOMMENDED ACTION:
Conduct and close the public hearing and by motion: Approve the
attached resolution adopting the assessment for weed elimination
from private property and removal or elimination of public health or
safety hazards from private property.
II. EXECUTIVE SUMMARY
Minnesota State Statutes provide that the City may levy a special one year
assessment for the elimination of public health or safety hazards or the elimination
of weeds from private properties.
The special assessments are based on costs incurred by the City in connection with
the abatement of weeds or public health or safety hazards on certain properties in
the City which are not properly maintained.
The owners of the subject properties are notified by the City to take corrective
action with regard to the issue with the property. If the specific property issues were
not abated within the proper time limit the City would take the corrective action
necessary and bill the property owner.
In all cases, property owners will be notified that any unpaid charges or fees may be
assessed against the property.
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• N/A
B. POLICY
• The nuisance properties were not maintained by the owners and the
City incurred costs to abate the nuisance.
• Minnesota State Statutes provide that the City may levy a special one-
year assessment for these costs.
• Notice of the certification was published in the Sun Current on
September 19, 2013.
C. CRITICAL TIMING ISSUES
• N/A
D. FINANCIAL
• The proposed special assessment for the elimination of public health
or safety hazards from private property is $3,608.00 with an additional
5% interest penalty.
• The proposed special assessment for weed elimination from private
property is $3,580.00 with an additional 5% interest penalty.
• Costs incurred for city staff time in the cleanup of the properties or to
remove the weeds are included in the special assessment amount.
• A $50.00 administrative fee is charged to all properties.
• The affected property owner may prepay the original principal amount
without interest within 30 days from the date the Council adopts the
assessment. If the original principal amount is not paid, the
assessment will be charged 5% interest.
E. LEGAL
• No legal issues are apparent at this time. The City Attorney will be in
attendance at the Council meeting should a legal question arise.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S)
• Do not approve the attached resolution and have the costs absorbed by the
City.
V. ATTACHMENTS
• Resolution adopting the assessment for weed elimination from private
property and removal or elimination of public health or safety hazards from
private property.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
g- I
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENT FOR
WEED ELIMINATION FROM PRIVATE PROPERTY AND REMOVAL OR ELIMINATION
OF PUBLIC HEALTH OR SAFETY HAZARDS FROM PRIVATE PROPERTY.
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and passed upon all objections to the proposed assessment for current
services related to weed elimination from private property and removal or elimination of
public health or safety hazards from private property in the City of Richfield:
Public
Health or
Weed Safety
Property Address Property ID Number Elimination Hazards
1500 66th Street East 26-028-24-13-0107 170.00 110.00
1709 72nd St. W. 33-028-24-24-0061 170.00 -
6218 Humboldt Ave. 28-028-24-21-0018 170.00 -
6221 Xerxes Ave S 29-028-24-12-0125 - 120.00
6245 13th Ave S 26-028-24-12-0128 - 200.00
6301 Dupont Ave S 28-028-24-11-0069 170.00 -
6400 17th Ave S 26-028-24-14-0019 - 485.00
6439 Washburn Ave S 29-028-24-13-0060 170.00 740.00
6445 1st Ave S 27-028-24-13-0043 - 120.00
6445 Xerxes Ave S 29-028-24-13-0021 170.00 -
6529 Newton Ave S 28-028-24-23-0110 - 120.00
6621 10th Ave. S. 26-028-24-31-0028 400.00 -
6713 Queen Ave S 29-028-24-41-0156 170.00 -
6732 3rd Ave. S. 27-028-24-42-0021 400.00 -
6732 Chicago Ave S 26-028-24-32-0098 340.00 -
6745 Nicollet Ave S 27-028-24-42-0048 - 140.00
6800 Thomas Ave S 29-028-24-43-0001 - 120.00
6908 Oliver Ave S 28-028-24-33-0052 - 295.00
7144 4th Ave S 34-028-24-11-0044 340.00 280.00
7233 Portland Ave S 35-028-24-23-0111 - 120.00
7320 4th Ave S 34-028-24-14-0065 - 75.00
7320 Oliver Ave S 33-028-24-23-0011 - 303.00
7600 11th Ave. S. 35-028-24-34-0023 - 145.00
7626 12th Ave S 35-028-24-34-0011 740.00 235.00
7645 Nicollet Ave S 34-028-24-43-0070 170.00 -
Total $3,580.00 $3,608.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota:
1. Such proposed assessment roll, in the amount of$7,188.00, is hereby accepted and
shall constitute the special assessment against the lands named herein, and each tract
of land therein included is hereby found to be benefited by the proposed current
services in the amount of the assessment levied against it.
2. Such assessment shall be payable in no more than one annual installment and shall
bear interest at the rate of five (5%) percent from the date of adoption of this
assessment resolution.
3. The owner of any property so assessed may at any time prior to certification of the
assessment to the County Auditor and within 30 days of the date the City Council
� - a
adopts the assessment, pay the whole assessment on such property to the City's
Assessing Division without interest. Payments received after the expiration of the 30
day prepayment period, but received prior to November 15, 2013 will be charged
interest through the date of payment. Payments will not be accepted between
November 15, 2013 and January 1, 2014.
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the
County Auditor to be extended on the property tax lists of the County and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Adopted by the City Council of the City of Richfield this 8th day of October, 2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
AGENDA SECTION: PUB.HEARING
AGENDA ITEM# 10
REPORT# 210
STAFF REPORT
Lc4,1‘iced CITY COUNCIL MEETING
OCTOBER 8, 2013
REPORT PREPARED BY: CHRIS REGIS,FINANCE MANAGER
NAME,TITLE
DEPARTMENT DIRECTOR REVIEW: IY1
SIGNATURE
OTHER DEPARTMENT REVIEW: Cr lk
SIGNNRE
REVIEWED BY CITY MANAGER: ° Ai .4sAilli t I,
ITEM FOR COUNCIL CONSIDERATION:
Public Hearing regarding the special assessment roll for unpaid false alarm user fees against
private property.
I. RECOMMENDED ACTION:
Conduct and close the public hearing and by motion: Approve the
attached resolution adopting the assessment for unpaid false alarm
user fees against private property.
II. EXECUTIVE SUMMARY
Richfield City Code and City Charter allow the City to specially assess delinquent
false alarm user fees against the respective properties. State Statutes provide that
the City may levy a special one year assessment for these costs.
Unpaid alarm user fees must be paid to the City within 30 days from the date of
written notice by the City to the alarm user. Fees not paid within the time specified
will be subject to a 10% penalty charge.
The special assessment for unpaid false alarm user fees assessed to private
properties provides a means for the City to recover costs incurred with the response
by public safety to an alarm call on certain properties in the City that turns out to be
false.
III. BASIS OF RECOMMENDATION
A. BACKGROUND
• N/A
B. POLICY
• Richfield City Code section 915.07 Subd. 3 and chapter 8.02 of the
City Charter allows the City to specially assess delinquent false alarm
user fees against the respective properties.
• Minnesota State Statutes provide that the City may levy a special one-
year assessment for these costs.
• Notice of the certification was published in the Sun Current on
September 19, 2013.
C. CRITICAL TIMING ISSUES
• N/A
D. FINANCIAL
• A 10% penalty charge is applied to all properties which have not paid
within the time specified.
• The proposed special assessment for unpaid false alarm user fees
from private property is $220.00 with an additional 5% interest charge
on the assessment.
• The affected property owner may prepay the original principal amount
without interest within 30 days from the date the Council adopts the
assessment. If the original principal amount is not paid, the
assessment will be charged 5% interest.
E. LEGAL
• No legal issues are apparent at this time. The City Attorney will be in
attendance at the Council meeting should a legal question arise.
F. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S)
• Do not approve the attached resolutions and have the costs absorbed by the
City.
V. ATTACHMENTS
• Resolution adopting the assessment for unpaid false alarm user fees from
private property.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None.
lb - I
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENT FOR
UNPAID FALSE ALARM FEES FROM PRIVATE PROPERTY.
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and passed upon all objections to the proposed assessment for unpaid
false alarm fees from private property in the City of Richfield:
Unpaid
False
Property Address Property ID Number Alarm Fee
28 West 66th Street 27-028-24-24-0061 110.00
6234 A Lyndale Ave S. 28-028-24-11-0018 110.00
Total $220.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota:
1. Such proposed assessment roll, in the amount of$220.00, is hereby accepted and
shall constitute the special assessment against the lands named herein, and each tract
of land therein included is hereby found to be benefited by the proposed current
services in the amount of the assessment levied against it.
2. Such assessment shall be payable in no more than one annual installment and shall
bear interest at the rate of five (5%) percent from the date of adoption of this
assessment resolution.
3. The owner of any property so assessed may at any time prior to certification of the
assessment to the County Auditor and within 30 days of the date the City Council
adopts the assessment, pay the whole assessment on such property to the City's
Assessing Division without interest. Payments received after the expiration of the 30
day prepayment period, but received prior to November 15, 2013 will be charged
interest through the date of payment. Payments will not be accepted between
November 15, 2013 and January 1, 2014.
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the
County Auditor to be extended on the property tax lists of the County and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Adopted by the City Council of the City of Richfield this 8th day of October, 2013.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk