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040913completeagenda CITY OF RICHFIELD, MINNESOTA TUESDAY, APRIL 9, 2013 RICHFIELD MUNICIPAL CENTER 6700 PORTLAND AVENUE SPECIAL CONCURRENT CITY COUNCIL AND PLANNING COMMISSION WORKSESSION BARTHOLOMEW ROOM 6:15 P.M. AGENDA Call to order Roll call 1. Presentation by Richfield-Bloomington Honda representatives regarding preliminary concept plans for the redevelopment of the existing Honda site and adjacent properties Notes: Adjournment REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of the minutes of the Regular City Council Meeting of March 26, 2013 PRESENTATIONS 1. Presentation by MIRA (Modulo de Informacion, Recursos y Apoyo) 2. Presentation of a proclamation designating April 22, 2013 as Earth Day and May as Arbor Month 3. Presentation and consideration of the Lakes at Lyndale Connectivity Plan Staff Report No. 63 Notes: COUNCIL DISCUSSION 4. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 5. Council approval of the agenda CONSENT CALENDAR 6. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of hiring Maenke Brothers Outdoor Inc. to provide landscape maintenance for the following areas 66th LHN Maintenance District, 77th Street Maintenance District, and 35W & 66 Street bridge area S.R. No. 64 B. Consideration of approval of a resolution authorizing the City Manager to approve addenda to purchase agreements for the Richfield Parkway Improvement Project S.R. No. 65 C. Consideration of approval of a resolution granting a subdivision waiver for 7340 Clinton Avenue S.R. No. 66 D. Consideration of approval of the request for a temporary on-sale intoxicating liquor license for Blessed Trinity Catholic School, 6720 Nicollet Avenue, for their Fiesta scheduled on April 28, 2013 S.R. No. 67 7. Consideration of item(s), if any, removed from Consent Calendar Notes: PUBLIC HEARING 8. Public hearing and second reading of a transitory ordinance for the Taft Lake Water Quality Improvement Project authorizing engineering services at an estimated cost of $225,000 and construction at an estimated cost of$3,000,000 and consideration of a resolution for summary publication of the transitory ordinance Staff Report No. 68 Notes: OTHER BUSINESS 9. Consideration of the creation of a "Crosstown Gateway Project" task force as recommended by the Transportation Commission Staff Report No. 69 Notes: CITY MANAGER'S REPORT 10.City Manager's Report • Street Improvement Districts (Council Memo No. 26) Notes: 11.Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 12.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY COUNCIL MEETING MINUTES geCqeeed Richfield, Minnesota Regular Meeting March 26, 2013 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:03 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Tom Fitzhenry; and Edwina Garcia. Members Absent: Pat Elliott. Staff Present: Steven L. Devich, City Manager; Karen Barton, Acting Community Development Director; Jim Topitzhofer, Recreation Services Director; Betsy Osborn, Health Administrator; Melissa Poehlman, City Planner; Julie Eddington, Acting City Attorney; and Cheryl Krumholz, Executive Coordinator. M/Fitzhenry, S/Sandahl to excuse Council Member Elliott from the March 26, 2013 Regular City Council Meeting. Motion carried 4-0. OPEN FORUM None. PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Garcia, S/Fitzhenry to approve the minutes of Regular City Council Meeting of March 12, 2013. Motion carried 4-0. Council Meeting Minutes -2- March 26,2013 Item #1 PRESENTATION BY THE CENTER FOR ENERGY AND ENVIRONMENT REGARDING THE HOME ENERGY SQUAD PROGRAM Stacy Boots Camp, Center for Energy and Environment, provided a presentation regarding the Home Energy Squad Program. Item #2 PRESENTATION OF THE 2012 FOOD SAFETY AWARDS BY THE RICHFIELD ADVISORY BOARD OF HEALTH Jennifer Turrentine, Advisory Board of Health Co-Chair, presented the following awards: Full Service Restaurant: Winner—Houlihans Restaurant and Bar—6601 Lyndale Avenue Nominee — Minneapolis-Richfield American Legion Post#435 —6501 Portland Avenue Nominee — Fred Babcock VFW Post#5555—6715 Lake Shore Drive Nominee — Don Pablos —980 West 78th Street Fast Food/Pizza Carry Out/Cafeteria: Winner—Wendy's Four Crown —6500 Lyndale Avenue Nominee —Arby's Restaurant— 7744 Fifth Avenue Nominee—Jimmy Johns Gourmet Sandwiches—720 West 66th Street Nominee— Subway West—3016 West 66th Street Retail Grocery: Winner—Target Store T-2300—6445 Richfield Parkway Nominee— Lunds, Inc. —6228 Penn Avenue Item #3 COUNCIL DISCUSSION • HATS OFF TO HOMETOWN HITS Council Member Fitzhenry provided a Noise Oversight Committee update. Council Member Garcia reported on the recent League of Women Voters forum regarding organized garbage collection. Mayor Goettel reported that she has received positive feedback related to the Housing Visioning Task Force. Item #4 COUNCIL APPROVAL OF AGENDA M/Sandhal, S/Fitzhenry to approve the agenda. Motion carried 4-0. Item #5 CONSIDERATION OF THE SECOND READING OF AN ORDINANCE AMENDING SUBSECTION 544.13, SUBDIVISION 3 OF THE RICHFIELD CITY CODE RELATED TO PARKING LOT DESIGN REQUIREMENTS S.R. NO. 61 Council Meeting Minutes -3- March 26,2013 Council Member Fitzhenry presented Staff Report No. 61. M/Fitzhenry, S/Goettel that this constitutes the second reading of Bill No. 2013-3 amending Subsection 544.13, Subdivision 3 of the Richfield City Code related to parking lot design requirements, that it be published in the official newspaper and that it be made part of these minutes. Motion carried 4-0. Item #6 CONSIDERATION OF THE: • SECOND READING OF AN ORDINANCE REZONING PROPERTIES AT 6330, 6400 AND 6430 LYNDALE AVENUE FROM GENERAL COMMERICAL (C-2) AND PLANNED GENERAL COMMERCIAL (PC-2) TO PLANNED MIXED USE (PMU)AND SINGLE-FAMILY RESIDENTIAL (R); AND • RESOLUTION APPROVING THE FINAL DEVELOPMENT PLANS AND CONDITIONAL USE PERMIT TO ALLOW A PLANNED UNIT DEVELOPMENT COMPRISED OF A 151-UNIT APARTMENT BUILDING; 9,000 SQUARE FEET OF RETAIL SPACE; 2,600 SQUARE FEET OF RESTAURANT SPACE; AND OUTDOOR ACTIVITY AREAS IN COORDINATION AND AGREEMENT WITH A FUTURE ADJACENT RETAIL DEVELOPMENT S.R. NO. 62 Council Member Garcia presented Staff Report No. 62. Council Member Garcia acknowledged the efforts of the developer seeking public input on this project and she also commended City staff for their efforts in working with developer. City Planner Poehlman reviewed several contingencies related to the project. Colleen Carey, Cornerstone Group President, presented and discussed the project site plans and elevations. Dale Woodbeck, Lakewinds Co-op, stated the design plans for the co-op are underway and should be submitted to the City soon. Council Member Garcia stated any decision on the community bandshell is premature and assured the residents that public involvement would be part of the process. Ms. Carey clarified that Cornerstone has not requested additional funds for a bandshell and there are no assumptions as to its location. M/Garcia, S/Goettel that this constitutes the second reading of Bill No. 2013-4 rezoning the properties at 6330, 6400 and 6430 Lyndale Avenue from General Commercial (C-2) and Planned General Commercial (PC-2) to Planned Mixed Use (PMU) and Single-Family Residential (R), and that after the City Planner has certified in writing to the City Clerk that the contingencies in Resolution No. 10780 have been satisfied it will be published in the official newspaper, and that it be made part of these minutes, and that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10780 RESOLUTION APPROVING A FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AT 6330, 6400 AND 6430 LYNDALE AVENUE Motion carried 4-0. This resolution appears as Resolution No. 10780. Council Meeting Minutes -4- March 26,2013 Item #7 CITY MANAGER'S REPORT City Manager Devich discussed the following items: • Monday, April 1, 2013 Concurrent City Council and School Board Worksession at the School District Board Room. • 2013-2014 goals distribution to the City Council • Ordinance relating to the storage of garbage, refuse, yard waste and recyclables containers • Property maintenance education efforts Item #8 CLAIMS AND PAYROLLS M/Sandahl, S/Fitzhenry that the following claims and payrolls be approved: U.S. Bank 03/26/13 A/P Checks: 220548-220885 $ 896,487.10 Payroll: 91091 - 91415 $ 561,880.87 TOTAL $ 1,458,367.97 Motion carried 4-0. OPEN FORUM None. ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 8:02 p.m. Date Approved: April 9, 2013 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager AGENDA SECTION: PRESENTATION AGENDA ITEM# 3 REPORT# 63 MAIIIII STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2013 KAREN BARTON, COMMUNITY REPORT PREPARED BY: DEVELOPMENT ASSISTANT DIRECTOR NAME,TITLE DEPARTMENT DIRECTOR REVIEW: AMI J SIGNATURE j d I REVIEWED BY CITY I MANAGER: _v.. ♦ yJ All.../. ITEM FOR COUNCIL CONSIDERAConnectivity TION:Plan Presentation and approval of the Lakes at Lyndale . I. RECOMMENDED ACTION: By Motion: Approval of the Lakes at Lyndale Connectivity Plan. II. BACKGROUND The Lakes at Lyndale area, considered to be the City's "downtown", is centered around the intersection of 66th Street and Lyndale Avenue. A redevelopment plan for the area was developed in the 1990's. Since that time, a number of significant developments have occurred, including City Bella apartments, Woodlake Centre, The Oaks on Pleasant apartments, The Pines apartments, and most recently Lyndale Station (LA Fitness), Lyndale Plaza apartments, Pizza Luce, and Lyndale Gardens. In addition to the significant redevelopment, the area is home to Richfield Lake, Woodlake Nature Center, several park areas (Little Bob's, City Bella, The Oaks/Pines sculpture gardens), as well as many pieces of sculpture throughout the area. When looking at the area as a whole, it is apparent that there is a lack of connectivity between the amenities. In an effort to maximize the use and enjoyment of these amenities, the Housing and Redevelopment Authority (HRA) contracted 04092013 Lakes at Lyndale Connectivity Plan Approval with the planning firm Short Elliot Hendrickson, Inc. (SEH) for the development of a master urban design plan to establish trail connections and improvements, as well as improving signage and creating place-making for all users of the area, including pedestrians, bicyclists, public transit, and motor vehicles. Over the past several months, SEH worked with HRA/City staff, policy makers, residents, businesses and other stakeholders to evaluate the existing conditions and proposed development opportunities, and vet potential concept ideas and recommendations prior to preparing the final Lakes at Lyndale Connectivity Plan. SEH staff will present the final draft plan to the City Council this evening. The HRA approved the Plan at their meeting on March 18, 2013 and the Transportation Commission reviewed the plan at their meeting on April 3, 2013. Staff is recommending the Council approve the Lakes at Lyndale Connectivity Plan. Upon approval by the HRA and the City Council, staff will begin strategizing for the implementation of the various components of the Plan with HRA approval. III. BASIS OF RECOMMENDATION A. POLICY • 2008 Richfield Comprehensive Plan Goals and Policies: o Develop the Lakes at Lyndale area as a City Center o Establish a land use pattern and supporting infrastructure that creates a "walkable"environment o Providing quality parks and recreation areas and trails and walkways that connect the community o Recognizing the importance of the Lakes at Lyndale area as the community center for commerce. o Continue to develop and redevelop the Lakes at Lyndale area as a mixed-use center of living, commerce and recreation. B. CRITICAL TIMING ISSUES • Staff would like to begin implementation of certain aspects of the Connectivity Plan in conjunction with Lyndale Gardens beginning site development. C. FINANCIAL • The HRA budget does not currently provide for implementation of the Plan. • HRA staff applied for and received a $100,000 grant from the Minnesota Department of Employment and Economic Development for a Transportation Oriented Development Grant to make pedestrian improvements at the intersection of 64th Street and Lyndale Avenue. • Additional funding sources will have to be secured for on-going implementation. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • Environmental considerations will be implemented as practicable. IV. ALTERNATIVE RECOMMENDATION(S) • Do not approve the Lakes at Lyndale Connectivity Plan. V. ATTACHMENTS • Final Draft Lakes at Lyndale Connectivity Plan. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Ana Nelson, SEH . - , . ,-- . . ,. . . , .... , . . • v. , . ,. ';. ,..•. ' ... ' ,.. , L r.c.,, 4. ,'-.-7.;"` ,,16..,• '-' :4,. . ' „.,'''''.,- ... - ,. . .,... ... . , ' '-'■•"■5f41.,,, ,., : ;11 7 n''' ..„, —1111111 , 01111 / „ . , ,.., , . . , , i ..-. 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C Q N 0->> .E U Y 0 0 0 0 c -0 N p 0 Q C O .O N N cn O N U C C 3 N 0 .� O> D O J 0 O 0) -2 C N E C Q Q N o O .Q C E 0 U N : N 0 U D O O a s O C O > O t o N = O° :t- O U N O t p O: U p 0 0 V) O V) N N M C A A M 10 Q) 0 CL AGENDA SECTION: CONSENT AGENDA ITEM# 6A REPORT# 64 STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 8, 2013 • REPORT PREPARED BY: CHRIS LINK, OPERATIONS SUPERINTENDENT NAME,TITTLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: ' _ ITEM FOR COUNCIL CONSIDERATION: Consideration of the hiring of Maenke Brothers Outdoor Inc. to provide landscape maintenance for the following areas: LHN Maintenance District, 77th Street Maintenance District, and 35W & 66th Street bridge area. I. RECOMMENDED ACTION: By Motion: Approve the hiring of Maenke Brothers Outdoor Inc. services for the landscape maintenance of the following locations: • . LHN Maintenance District • 77Th Street Maintenance District • 35W/66th Street Bridge Area II. BACKGROUND The City of Richfield provides ongoing special maintenance to landscape areas within City Right of Way. Contractors are utilized to provide these services. Special maintenance includes: • Mowing • Weed Control • Pruning • Fertilization • Garbage Pick-up • Seasonal Clean-up 040913LandscapingAgreement The areas that require special maintenance are: • LHN Maintenance District • 77th Street (ILN) Maintenance District • 35W/66th Street Bridge area III. BASIS OF RECOMMENDATION A. POLICY • Contracts or purchases exceeding $25,000 but not $100,000 may be made by obtaining two or more quotations. .• Maenke Brothers Outdoor Inc. submitted the lowest quote for all three of the landscaping maintenance districts • This will be the first year of the contract, with a two year renewal clause on quotes received in 2013 • All quotes must be kept on file for a period of one year after receipt B. CRITICAL TIMING ISSUES .• Approval at the April 9, 2013 Council Meeting will ensure the landscaping maintenance at these districts is on schedule. C. FINANCIAL • Funding for the LHN and 77th Street Maintenance Districts is assessed to adjacent businesses • Funding for the 35W/66th Street bridge area is in the Street Maintenance operating budget D. LEGAL • The City attorney will be available to answer any questions. E. ENVIRONMENTAL CONSIDERATIONS • The landscape areas are part of the streetscape that need to be maintained at a higher level. IV. ALTERNATIVE RECOMMENDATIONS) • Council may request additional quotes but staff has determined that the quote submitted from Maenke Brothers is reasonable and the company has a good working relationship with the City. • Staff attempted to receive additional quotes but other companies declined to submit quotes. • V. ATTACHMENTS • Bid Quote Sheet VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None • Quotes for Landscape Maintenance 77th Street LHN 35W/66th St. Total; Precision Landscaping and $40,793.20 $16,065.18 $ 8,837.81 $65,696.19 Irrigation, Inc. Maenke Brothers Outdoor, Inc. $29,620.00 $ 12,158.00 $ 6,438.00 $48,216.00 The following companies were contacted but failed to submit quotes: 1 • Trugreen • Brickman Group Landscaping • S&S Tree and Landscaping Services • Custom Products and Services AGENDA SECTION: CONSENT AGENDA ITEM# 6B REPORT# 65 STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2013 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR•REVIEW: " ' ._. SIGNATURE, REVIEWED BY CITY /` MANAGER: _ ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution authorizing the city manager to approve addenda to purchase agreements for the Richfield Parkway Improvement Project I. RECOMMENDED ACTION: By Motion approve a resolution authorizing the city manager to approve addenda to purchase agreements for the Richfield Parkway Improvement Project. II. BACKGROUND The Richfield Parkway Improvement Project requires additional right of way for construction of the full parkway section. Twelve single-family homes will need to be acquired. At prior meetings, the City Council has approved purchase agreements for 11 of the 12 properties and addenda for 2 of the 10 properties. The City staff previously asked the City Council to approve the following two changes, which the staff would like to make to all of the agreements: (1) changing the agreement to provide that the City will pay closing costs, including deed transfer taxes, and (2) providing some flexibility in setting the date of possession, so that, if needed, owners can have some time after closing to transition to their new residences, rather than having to vacate on the date of closing. In addition to those changes, the staff recommends that the Council authorize the city manager to approve purchase agreement addenda, within defined parameters, 04092013Richfield PkwyAddenda in order to prevent delays and to allow for adjustments in closing dates based on the property owners' progress in locating replacement dwellings. III. BASIS OF RECOMMENDATION A. POLICY • The City has identified the need to acquire 12 properties in connection with the Richfield Parkway Improvement Project. • Property acquisition procedures set forth by the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 are being followed. B. CRITICAL TIMING ISSUES • The proposed motion will allow the City manager to approve addenda in a more timely fashion than would be possible by City Council action on each addendum. C. FINANCIAL • The resolution does not allow the city manager to approve any addendum that would result in the City being responsible for payment of 2014 real estate taxes on the properties. D. LEGAL • The City attorney will be available to answer any questions. E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION(S) • The Council could require the city manager to bring each individual addendum to the City Council for approval. V. ATTACHMENTS • Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • 17th Avenue residents RESOLUTION NO. RESOLUTION AUTHORIZING CITY MANAGER TO APPROVE ADDENDA TO PURCHASE AGREEMENTS FOR THE RICHFIELD PARKWAY IMPROVEMENT PROJECT WHEREAS, the City of Richfield has undertaken an improvement project, No. CP 410007 (North Richfield Parkway Improvement Project)(the "Project"), which involves the reconstruction of Richfield Parkway / 17th Avenue between 63rd Street and 65th Street; and, WHEREAS, in order to construct the Project, the City Council has determined that it is reasonably necessary to purchase certain real properties located adjacent to 17th Avenue, all in the City of Richfield, Hennepin County, Minnesota; and WHEREAS, the City Council has previously approved purchase agreements for the purchase of several properties; and WHEREAS, some property owners have requested adjustments to the required closing and possession dates under the agreements, and the City staff has also identified the need for minor changes to the agreements; and WHEREAS, the City Council desires to delegate authority to the city manager to approve certain changes to the purchase agreements, as provided by this resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The City Council hereby authorizes the city manager to approve addenda to any of the purchase agreements previously approved by the Council for this project, as follows: • The addenda may provide that the City will pay closing costs, including deed transfer taxes. • The addenda may extend the date of closing, provided that no closing may be extended beyond June 28, 2013. • The addenda may provide for the right of a seller to occupy the property rent-free for 30 days after closing, provided the seller has located a replacement dwelling prior to the date of closing. • The addenda may allow a seller to lease the property after closing, provided that the lease may not interfere with the City's proposed construction schedule (as determined by the city engineer), and provided also that the seller must be responsible for payment of all real estate taxes payable in 2014, regardless of the term of the lease. 2. The Mayor and City Manager are authorized to execute such addenda and to take all other actions necessary to effectuate the transfer contemplated by those agreements. Adopted by the City Council of the City of Richfield, Minnesota this 9th day of April, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM# 6C REPORT# 66 STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2013 REPORT PREPARED BY: MATT BRILLHART,PLANNING TECHNICIAN NAME,TITLE DEPARTMENT DIRECTOR REVIEW: "A;' /,•V SIGNATU REVIEWED BY CITY ITEM FOR COUNCIL CONSIDERATION: Consideration of a subdivision waiver allowing the division of 7340 Clinton Avenue (a 147-foot wide lot) into a 106-foot lot and a 41-foot remnant which will be combined with the adjacent 50- foot wide property to the north (7332 Clinton Avenue), creating a 91-foot wide lot. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution granting a subdivision waiver for 7340 Clinton Avenue. II. BACKGROUND 7340 Clinton is currently owned by Mr. Thomas Day. The property is currently a 147-foot wide lot. Mr. Day would like to divide the lot into a 106-foot wide lot and a 41-foot wide remnant. The northerly 41 feet would subsequently be attached to the adjacent 50-foot wide property to the north (7332 Clinton Avenue), creating a 91- foot wide lot. III. BASIS OF RECOMMENDATION A. POLICY • Subsection 500.05, Subd. 2 - In cases in which compliance with the City's platting requirements result in unnecessary hardship and when failure to comply with said requirements does not interfere with the 040913 7340 Clinton Subd Waiver purpose and intent of the regulations, the Council may adopt a resolution authorizing a waiver from the subdivision requirements. • The reconfigured lots and existing improvements will meet all zoning requirements. • The property is zoned R— Single-Family Residential. Minimum lot requirements and dimensions of the proposed lots are as follows: o Required area: 6,700 sq. ft. • Proposed: (A) 13,531 sq. ft. (B) 11,585 sq. ft. o Required width: 50 ft. • Proposed: (A) 106.28 ft. (B) 91 ft. o Required depth: 100 ft. • Proposed: (A) 127.31 ft. (B) 127.36 ft. B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • The required application fee has been paid. D. LEGAL • No legal or mailed notice is required for a subdivision waiver. • 60-Day Rule: The 60-day 'clock' started when a complete application was received on March 8, 2013. A decision must be given to the applicant by May 7, 2013 OR the Council must notify the applicant that it is extending the deadline (up to a maximum of 60 additional days or 120 days total) for issuing a decision. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Deny the requested subdivision waiver with a finding that the proposal does not meet City requirements. V. ATTACHMENTS • Resolution • Survey including proposed lot descriptions • Surrounding zoning and land use maps VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Thomas Day, property owner (19e- � RESOLUTION NO. RESOLUTION AUTHORIZING A SUBDIVISION WAIVER 7340 CLINTON AVENUE WHEREAS, an application has been filed with the City of Richfield which requests approval of a subdivision waiver for the division of 7340 Clinton Avenue, legally described as: Lots 10, 11, and 12, Block 4, BLAIR'S WOODDALE THIRD ADDITION, Hennepin County, Minnesota WHEREAS, the applicant proposes to divide the above-described Parcel into two parcels, legally described as: Parcel A: Lot 11, 12, and the south 9 feet of Lot 10, Block 4, BLAIR'S WOODDALE THIRD ADDITION, Hennepin County, Minnesota. Parcel B: That part of Lot 10 lying north of the south 9 feet, Block 4, BLAIR'S WOODDALE THIRD ADDITION, Hennepin County, Minnesota. WHEREAS, the City has fully considered the request for approval for the subdivision waiver; and WHEREAS, the City Council finds that compliance with the City Code Section 500.05, Subdivision 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of the platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. A waiver for the subdivision of the Subject Property legally described above is hereby granted subject to the following condition: • That the owner of 7332 Clinton Avenue takes steps to combine said property with the adjacent land, Parcel B, legally described as That part of Lot 10 lying North of the south 9 feet, Block 4, BLAIR'S WOODDALE THIRD ADDITION, Hennepin County, Minnesota. 2. City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the terms of this resolution. Adopted by the City Council of the City of Richfield, Minnesota this 9th day of April, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk Locd • EXISTING LEGAL DESCRIPTION: Lots 9, 10, 11 and 12 Block 4, Blairs Wooddale Third Addition, Hennepin County, Minnesota. I v i p •I E of PROPOSED LEGAL DESCRIPTION: -- N 89'38'27" E 127.36 � ---,, °°a)° x o PARCEL A: Lots 11, 12 and the south 9 feet of Lot 10, all in Block 4, / h I 27 7' 1; 4.9 i o N `f'kr) 60z I ///2 //� 29.9 Z o Q Blairs Wooddale Third Addition, Hennepin County, Minnesota. I N N N LOT 9 F6 �" ,r 1>- a, E. ro _c .� PARCEL B: Lot 9, and that part of Lot 10 lying North of the south 9 14 / j N >- o feet, all in Block 4, Blairs Wooddale Third Addition, Hennepin County, �o/ 0 / / vi rnoo 00 ° 3 Minnesota. V/40,.17// 4/ _ /3rd 60 V .E 00 °D N O I` �j ,_� I'Z Co 0 to to GENERAL NOTES: N GARAGE N; DECK =-1 rn m w r/z24.1/// 32.8 -° //30.0// 1. The bearing system used is assumed. �--��- -$ --or X2.5 G0- 2. The location of the underground utilities shown hereon, if any, are O approximate only. PURSUANT TO MSA 216D CONTACT GOPHER STATE ONE CALL o \--EXISTING PROPERTY LINE QP` AT (612) 454-0002 PRIOR TO ANY EXCAVATION. °' LOT 10 ( • 3. Existing Site area = 25120 square feet = 0.577 acres. `5 -PROPOSED PROPERTY LINE kl] m N. LINE S. 9' LOT 10 (I) 4. This survey was made on the ground. N / co r uI I N rn I ( 1 1 t\ rn • 5. No current title work was furnished for the preparation of this survey, legal I { L ■description, recorded or unrecorded easements and encumbrances are subject to )i°• IN I `IJ revision upon receipt of current title work. w `��2' P �- u ■I 3 > }, to 6. Extreme snow and ice cover of subject survey area may cause some �Q • N w > improvements to be non visible at time of survey. p /Q N j p Q o � � L-S. LINE LOT 10 � 27.6 o z � ,24.4// -7 � 0 0 iZ , \2.8 r, / v) Z- (/) i— () ............ LEGEND I.rJ o : a... a Z LOT 11- , _ / F 7 — 0 0 z • Property Monument -3 ` ,(Ni / —_ fn 0 N J ;/,24.5-// - > J?Q -N Concrete '� _o J 27.4 ;-I Q 2 ti Q.28:..... Concrete Curb <C �\ ( ) m 0 ca J x x x x x Fence ‘\�V I- N LLI W Overhead Electric V CO x © Electric Meter 60 CC N- 0 ® Air Conditioning Unit O Gas Meter 0 H EE ® Window Well 14 LOT 12 Z co PROPOSED AREA: 0 Power Pole PARCEL A: 13531 square feet = 0.311 acres. -- I I\ / \ / -� PARCEL B: 11585 square feet = 0.266 acres. X S 89'39'00" W 127.31 - y I N N zl` aN y v 0 CERTIFICATION: _ e-' I hereby certify that this survey, plan or report �m�_ was prepared by me or under my direct supervision to° -7` TI I ' T' )('-f_'T I . s Nr d' T and that I am a duly Registered Land Surveyor ■ / f" 1 I-1 ,. I \I....L I L_• 0 r' under the laws of the State of Minnesota. 30 IS 0 30 to L L IlimIlull CO M O z 6 / , / M E C ' . Date: February 15. 2013 z ; CM o Thomas E. Hodorff / SCALE IN FEET 11 Minn. Reg. No. 23677 — ; ,s,,1 CAD File: 2013114.DWG Revision History. Path: J:\2013114\DWG\ , 4/2013 7340 Clinton - Subdivision 6c-3 Surrounding Zoning R R R R P R R R R R R R R R R R R R R R — R — R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R R W R R > z > o 1- 74TH STREET = w z R R v M E. R R R R U O rb R R R R R R R R R R R R R R R R R R R R R R R R R R ■IIII■ Feet 0 50 100 200 300 400 500 R-Single Family Residential N A Path: I:\GIS\Community Development\Staff\Planning Tech\Projects\7340 Clinton Z.mxd 73 4 0 Clinton - Subdivision 4/2013 (°c-(1 c-(°c-(1 Surrounding Comprehensive Plan LDR LDR I DR I DR I DR I DR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR L► LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LD' LDR LDR LDR LDR LDR LDR LDR LD 2 LDR LDR LDR LDR LDR CO LDR LDR LDR W (/) > LDR LDR CD Q O Q o 74TH STREET = c z v co J LDR LDR LDR LDR 0 LDR LDR (O cb LDR LDR LDR LDR LDR LDR LDR LDR LDR LD' LDR LD- LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR MIIII■III■ Feet 0 50 100 200 300 400 500 LDR- Low Density Residential N A Path: I:\GIS\Community Development\Staff\Planning Tech\Projects\7340 Clinton CP.mxd AGENDA SECTION: CONSENT AGENDA ITEM# 6D REPORT# 67 STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2013 REPORT PREPARED BY: BETSY OSBORN, SUPPORT SERVICES MANAGER NAME,TITLE DEPARTMENT DIRECTOR / I REVIEW: , ( / SIGNA • / REVIEWED BY CITY / MANAGER: u � �r�r Lam- f ITEM FOR COUNCIL CONSIDERATION: Consideration of the request for a Temporary On-Sale Intoxicating Liquor license for Blessed Trinity Catholic School, 6720 Nicollet Ave. South, for their Fiesta scheduled to take place on April 28, 2013. I. RECOMMENDED ACTION: By Motion: Approve the request by Blessed Trinity Catholic School for a Temporary On-Sale Intoxicating Liquor license for their Fiesta scheduled to take place on April 28, 2013. II. BACKGROUND On November 8, 2012, Blessed Trinity Catholic School submitted a request for a Temporary On-Sale Intoxicating Liquor license for their Fiesta to be held at the Church of Assumption's activities building, 305 E. 77th Street, on April 28, 2013. All required licensing fees have been received. The applicant has requested a Temporary On-Sale Intoxicating Liquor license to serve wine and 3.2 percent malt liquor only during the Fiesta event. No other intoxicating liquor beverage will be permitted. Service of wine and 3.2 percent malt Liquor will be available from 12:00 p.m. to 4:00 p.m. Blessed Trinity plans to serve such food items as tamales, tacos, Mexican cake. The City has previously granted licenses to the applicant for similar events. III. BASIS OF RECOMMENDATION A. POLICY • Richfield City Code Section 1202 requires applicants of Temporary On-Sale Intoxicating Liquor licenses to comply with all of the provisions of both the City Code and State Statutes. B. CRITICAL TIMING ISSUES • Service of wine and 3.2 percent malt liquor will be allowed only during the specified time of 12:00 p.m. to 4:00 p.m. No other intoxicating liquor beverages will be permitted. C. FINANCIAL • The required licensing fees have been received. D. LEGAL • The required proof of liquor liability insurance coverage has been submitted showing the Catholic Mutual Relief Society affording the coverage. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Deny the request for a Temporary On-Sale Intoxicating Liquor license for Blessed Trinity Catholic School. This would mean that the applicant would not be able to serve wine or 3.2 percent malt liquor. However, the Public Safety Department has not found any basis for a denial. In addition, the Council has previously granted licenses to the applicant for similar events. V. ATTACHMENTS • N/A VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Blessed Trinity Catholic School staff has been notified of the date of this meeting. AGENDA SECTION: PUB.HEARING AGENDA ITEM# 8 REPORT# 68 STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2012 REPORT PREPARED BY: ELIZABETH FINNEGAN, CIVIL ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: LJ JIM SIGNATURE 40, REVIEWED BY CITY rj/ MANAGER: 1 al/ _ L ITEM FOR COUNCIL CONSIDERATION: Public hearing and second reading of a transitory ordinance for the Taft Lake Water Quality Improvement Project and resolution for summary publication. I. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: 1. Approve the second reading of a transitory ordinance for the • Taft Lake Water Quality Improvement Project authorizing engineering services at an estimated cost of $225,000 and construction at an estimated cost of $3,000,000. 2. Approve resolution for summary publication of the transitory ordinance. II. BACKGROUND Consistent with City Council direction, the Capital Improvement Plan, and the City's Comprehensive Plan, staff is working towards the completion of the Taft Lake Water Quality Improvement (TLWQI) Project. This project also includes construction of the Richfield Parkway North Connection and improvements at Veteran's Park. The City Council has approved the 25 mph Curve Alternative as the future alignment for the Richfield Parkway North Connection between 17th and Bloomington Avenues. The North Connection is a replacement roadway for the Taft 03122013 Taft Lake-Richfield Parkway Lake Frontage Road and old Cedar Avenue. This project is scheduled to begin construction this summer. On March 12, 2013, Council approved the first reading of this ordinance and set the public hearing for April 9, 2013. Pursuant to Section 8.05 of the City Charter, notice of the public hearing was published twice in the Sun Current within fourteen days prior to the hearing. Publication dates were on March 28, 2013 and April 4, 2013. III. BASIS OF RECOMMENDATION A. POLICY • Pursuant to Section 8.04 of the City Charter, the project will require approval by transitory ordinance. This approval is required when a capital improvement project is on city owned property and the estimated cost exceeds $500,000 or the engineering costs exceed $75,000. B. CRITICAL TIMING ISSUES • The current approval timeline will ensure the construction is kept on schedule for the summer of 2013. C. FINANCIAL • $2,700,000 of the project cost will be funded by the Minnehaha Creek Watershed District via City General Obligation Bonds. • The remaining cost of the project will be funded by City Municipal State Aid Funds and City Utility (51000) Funds. • The right-of-way costs are estimated at $620,000 to be paid for using Municipal State Aid funds. D. LEGAL • The City Attorney has reviewed the ordinance and summary publication resolution. E. ENVIRONMENTAL CONSIDERATIONS • The TLWQI Project includes various elements to improve the stormwater quality of Legion and Taft Lakes along with habitat enhancement. IV. ALTERNATIVE RECOMMENDATION(S) • The Council may choose to take no action at this time and direct staff on how to proceed. V. ATTACHMENTS • Transitory Ordinance • Resolution for Summary Publication VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None anticipated. TRANSITORY ORDINANCE NO. AN ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background; findings. 1.01. Section 8.04 of the Richfield City Charter requires that any capital improvement on City-owned property that has an estimated cost exceeding $500,000.00 or expenditures for design or engineering costs exceeding $75,000.00 must be approved by ordinance after a public hearing. 1.02. It is proposed that the City Council approve a capital improvement project on City owned property located near Taft Lake-Richfield Parkway. 1.03. The capital improvement project consists of reconstruction of Richfield Parkway to include the connection of Richfield Parkway to Bloomington Avenue and storm water improvements of Taft Lake (the "Project"). 1.04. The estimated construction cost of the capital improvement, excluding design and engineering costs, is $3,000,000. The estimated design and engineering costs are $225,000. 1.05. A public hearing was held on April 9, 2013 after due notice as required by Section 8.05 of the Richfield City Charter. 1.06. The Council finds and determines that it is in the best interests of the City and its inhabitants that the Project be approved. Sec. 2. Approval; effective date. 2.01. The Project is approved, and planning, design and construction of the Project may proceed according to the procedures required by law. 2.02. The purpose of this Ordinance is to comply with the requirements of Section 8.04 of the Richfield City Charter. This Ordinance shall not be construed to require that the City proceed with the Project; nor does it vest any rights in the Project to any individual or entity. The City Council reserves the right to abandon the Project or to modify elements of the Project, if the Council deems abandonment or modification to be in the public interest. 2.03. This ordinance is effective 30 days after its publication. Adopted this 9th day of April, 2013. Debbie Goettel, Mayor ATTEST: Nancy C. Gibbs, City Clerk RESOLUTION NO. RESOLUTION APPROVING SUMMARY PUBLICATION OF A TRANSITORY ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT FOR THE TAFT LAKE WATER QUALITY IMPROVEMENT PROJECT PURSUAINT TO RICHFIELD CITY CHARTER SECTION 8.04 WHEREAS, the City has adopted the above referenced ordinance to the Richfield City Code; and WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of publication of the complete text is not justified. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the following summary is hereby approved for official publication: SUMMARY PUBLICATION BILL NO. 2013— AN ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT FOR THE TAFT LAKE WATER QUALITY IMPROVEMENT PROJECT PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. The ordinance authorizes a capital improvement project for the Taft Lake Water Quality Improvement Project. The estimated construction cost of the capital improvement, excluding design and engineering costs, is $3,000,000.00. The estimated design and engineering costs are $225,000.00. Copies of the ordinance are available for public inspection in the Public Works Department during normal business hours or upon request by calling Jeff Pearson, Transportation Engineer at 612-861-9791. Adopted by the City Council of the City of Richfield, Minnesota this 9th day of April, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: OTHER BUS. AGENDA ITEM# 9 REPORT# 69 =NAM " STAFF REPORT RICHFIELD CITY COUNCIL MEETING APRIL 9, 2013 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: / ? SIGNATURE if REVIEWED BY CITY ` MANAGER: I Cke ITEM FOR COUNCIL CONSIDERATION: Consideration of the creation of a project task force for the purpose of working with MN/DOT on the 1-35W and Crosstown Gateway Project as recommended by the Transportation Commission. I. RECOMMENDED ACTION: By Motion: Approve creation of a "Crosstown Gateway Project" task force as recommended by the Transportation Commission. II. BACKGROUND Crosstown Commons Reconstruction Gateway Project The roadway portion of the Highway 62/Interstate 35W reconstruction project was completed in 2010 however there are still several elements of the project that are in progress. Landscaping along the noise walls and retaining walls will take place this year and MN/DOT is now starting to plan and design gateway features at certain points along the project. Gateways are considered entry points into a city or neighborhood. MN/DOT has budgeted $500,000 for the I-35W and TH 62 Gateways and has identified the following crossing points for potential features: Richfield • 66th Street and I-35W • Penn Avenue and Highway 62 • ,Lyndale Avenue and Highway 62 • Nicollet Avenue and Highway 62 040913CrosstownGatewayProject • Portland Avenue and Highway 62 Minneapolis • County Road 121 and Highway 62 • 60th Street and I-35W • Diamond Lake Road and I-35W • •Minnehaha Parkway and I-35W • 50th Street and I-35W • 46th Street and I-35W • 42nd Street and I-35W According to MN/DOT, the purpose of the project is to "create artistic landscape elements that showcase the unique characteristics of the neighborhood connections along I-35W and Highway 62 in the cities of Minneapolis and Richfield." Public Involvement Process MN/DOT staff has stressed that they want the design of the gateways to be influenced by the residents of the respective cities and have proposed a large amount of public involvement throughout the project. How that involvement will be formed in each city will likely be very different. Minneapolis Public Involvement The proposed process in Minneapolis relies heavily on the various organized neighborhood organizations within the City. Neighborhoods represented at each location will have direct input on the design, placement, and maintenance of their respective gateway. A designated City Council member was responsible for initially organizing the interactions between MN/DOT staff and neighborhood representatives. Final approval of the gateways within Minneapolis will go back to the Minneapolis City Council. Richfield Public Involvement Because Richfield does not have organized neighborhood representation, the makeup of the community members who would interface with MN/DOT during planning and design is somewhat in question. MN/DOT initially presented the project to the Transportation Commission in March 2013 due to the Commission involvement in other MN/DOT projects. However it was immediately clear that this project was beyond the scope of just the transportation element. The Commission discussed recommendations on the best way to represent all stakeholders in the process. Transportation Commission Recommendation At the March 2013 meeting, the Transportation Commission recommended the City Council create.a Project Task Force with the intent of working with MN/DOT on the planning, design, and placement of the proposed gateways within the City of Richfield. The Task Force would report directly to the City Council and be made up of representation from, but not limited to, the following: • Planning Commission (2) • Transportation Commission (2) • Community Services Commission (2) • Arts Commission (2) • Staff liaisons from each represented Commission • Chamber of Commerce (2) • Penn Central of Richfield (1-2) Project Considerations The proposed Task Force would have several key issues to consider throughout the planning process. Those considerations, which will likely also factor in to ultimate City Council approval of the gateways, include: • Design • Placement • Budget (potential additional City contribution if desired) • Maintenance costs and requirements Staff support will be coordinated by Liz Finnegan, Civil Engineer in the Public Works Department. III. BASIS OF RECOMMENDATION A. POLICY • The City, as a policy, uses advisory commissions as a vehicle to obtain public involvement in City decision-making. B. CRITICAL TIMING ISSUES • MN/DOT is beginning the planning and design of the gateways. C. FINANCIAL • Creation of the task force would have no financial impact to the City. D. LEGAL • The City Attorney will be available to answer any questions. E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATIONS) • Council can choose not to create a task force and direct staff on how to proceed. V. ATTACHMENTS • MN/DOT Gateway Project Description VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None 411/13 1-35W and Hwy 62 Gateway-M nDOT 1—35W and Hwy 62 Gateways Minneapolis, Richfield About this project Click map for largerPDFversion. 4 `; Summary of work Gateways 42nd St The purpose of the project is to create artistic landscape elements that i showcase the unique characteristics of the neighborhood connections along I-35W and Highway 62 in the cities of Minneapolis and Richfield. i, Community involvement The success of the Gateway Project requires considerable input from the Nth St community.The Minnesota Department of Transportation will meet with representatives from Minneapolis and Richfield neighborhoods,city council members and city staff to design an array of cultural and aesthetic 0 Minnehaha Pkwy elements that are exclusive to neighborhoods at the proposed crossings. k 1 _.,"-*ma Oak Proposed crossings ' � - o Penn Avenue and Highway 62 SM o County Road 121 and Highway 62 o 66th Street and I-35W 3 " 4' it d21 s41➢1t.., a.. 81 0 -o Lyndale and Highway 62(main crossing in Richfield) 6E" o Nicollet Avenue and Highway 62 ,, rt 7 o Portland Avenue and Highway 62 ; st gy o both Street and I-35W a' o Diamond Take Road and T-2qW 66111 St (77),-• i www.dot.state.mn.us/metro/projects/i35whwy62gateway/indexhtml 1/2 4/1/13 1-35W and Hwy 62 Gateway-MnDOT 0 42nd Street and I-35W Background The Gateway Project stemmed from an I-35W/Highway 62 construction project that was completed in 2010.The project required removing trees and plant materials to allow the construction of new bridges,walls and frontage roads.When roadway construction impacts the landscape, to the extent feasible,attempts are made to restore the disturbed areas. Cost 0 $500,000 Schedule O Planning and designing:March 2013 through spring 2014 Location O Bridge crossings spanning I-35W between 66th Street South and 42nd Street North O Bridge crossings spanning Hwy 62 between Penn Avenue and Portland Avenue Benefits O Cultural and aesthetic elements will articulate the unique characteristics of affected neighborhoods Connect with us Sign up for project email updates Follow us on Facebook Follow us on Twitter www.dot.state.mn.us/metro/projects/i35whwy62gateway/indexhtml 2/2 CITY OF RICHFIELD, MINNESOTA Office of City Manager April 4, 2013 Council Memorandum No. 26 The Honorable Mayor and Members of the City Council Subject: Street Improvement Districts (Agenda Item No. 10) Council Members: Two pieces of legislation have been introduced this session that would allow cities to create street improvement districts (HF 745 Erhardt, DFL-Edina and SF 607 Carlson, DFL-Eagan). This legislation would give authority to cities to collect fees from property owners to fund municipal street maintenance, construction, reconstruction, and facility upgrades. If enacted, it would provide cities with another funding mechanism for streets and facilities, but not require cities to create the districts. This issue has been brought up in the past. In 2007, the Street Utility was documented as one of the City's legislative issues but the bill never materialized. The City of Richfield has been funding most of its street improvements through the Franchise Fee since 2004. While the City currently has a funding mechanism for street improvements, staff recommends supporting this legislation as it provides the City more options to fund infrastructure maintenance and potentially frees up the Franchise Fee revenues. The City Manager will bring this issue up during the City Manager's Report at Tuesday's City Council meeting for guidance from the Council. R 7 pectfu)$y submitted ,/,..) /7 i, r,- - r , „even . De i City/Manager SLD:cak Attachment: League of Minnesota Cities— Minnesota cities and street improvement districts Email: Department Directors Finance Manager Assistant City Manager 0 0 LEAGUE OF CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES Briefing paper---2013 Minnesota cities and street improvement districts League position The League supports HF 745 (Erhardt, DFL-Edina) and SF 607 (Carlson, DFL-Eagan), legislation that would allow cities to create street improvement districts. This authority would allow cities to collect fees from property owners within a district to fund municipal street maintenance, construction, reconstruction, and facility upgrades. If enacted,this legislation would provide cities with an additional tool to build and maintain city streets. Supporters HF 745/SF 607 is also supported by the following organizations: • Association of Metropolitan Municipalities • Coalition of Greater Minnesota Cities • Minnesota Association of Small Cities • North Metro Mayors • Minnesota Transportation Alliance • City Engineers Association of Minnesota • Minnesota Chapter of the American Public Works Association Background Just as the state has fallen behind in making transportation investments, some cities faced with budget challenges have made the difficult decision in recent years to hold off on scheduled street improvement projects. Maintenance projects, such as seal coating and overlays,c an prolong the lifecycle of streets to 50 to 60 years. Without ongoing maintenance, the average life expectancy of local streets is approximately 25 to 30 years. For every$1 spent on maintenance, a road authority saves$7 in repairs. But this maintenance requires a reliable dedicated funding source other than the current volatile property tax system. For the same reasons, cities are also falling behind on the reconstruction projects necessary to help keep property values stable; and, cities lack viable options for building new transportation infrastructure to attract and retain the investments by businesses that keep Minnesota's economy strong. Existing funding mechanisms for street maintenance and reconstruction are inadequate. Special assessments can be onerous to property owners and are difficult to implement for some cities. Special assessments are not always useful for funding collector streets and other streets that do not abut private property. Property tax dollars are generally not dedicated and are sometimes diverted to more pressing needs such as public safety,water quality and cost participation in state and county highway projects. Municipal state aid(MSA) is limited to cities over 5,000 population--147 145 UNIVERSITY AVE.WEST MONK:(651)281-1200 FAX (651)281-1299 ST. PAUL. MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWW.LMC.ORG of 853 cities in Minnesota--and cannot be applied to more than 20%of a MSA city's lane miles. Existing MSA is not keeping up with needs on the MSA system. Key messages • This is enabling legislation.No city would be required to create a municipal street improvement district. • The street improvement district authority legislation is modeled after Minn. Stat. 435.44, which allows cities to establish sidewalk improvement districts. • This authority would provide a funding mechanism that is fair. It establishes a clear relationship between who pays fees and where projects occur, but stops short of the benefit test that sometimes makes special assessments vulnerable to legal challenges. It also does not prohibit cities from collecting fees from tax exempt properties within a district. • Fees paid under a street improvement district would be deductible just as property taxes are. • This tool allows cities to perform maintenance and reconstruction on schedule. Timely maintenance is essential to preserving streets and thereby protecting taxpayer investments. • This tool would allow property owners to fund expensive projects by paying relatively small fees over time. The tool could be used to mitigate or eliminate the need for special assessments. LMC Contact:Anne Finn,Assistant IGR Director, 651-281-1263, afinn@lme.org Updated March 13, 2013