01-08-13 Regular CITY COUNCIL MEETING MINUTES
ge,64#eed Richfield, Minnesota
Regular Meeting
January 8, 2013
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
OATH OF OFFICE TO CITY COUNCIL MEMBER PAT ELLIOTT, WARD 1
City Clerk Gibbs administered the oath of office to Council Member Pat Elliott.
OATH OF OFFICE TO CITY COUNCIL MEMBER EDWINA GARCIA, WARD 2
City Clerk Gibbs administered the oath of office to Council Member Edwina Garcia.
OATH OF OFFICE TO CITY COUNCIL MEMBER TOM FITZHENRY, WARD 3
City Clerk Gibbs administered the oath of office to Council Member Tom Fitzhenry.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia, Tom Fitzhenry; and Sue
Sandahl.
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Mike Eastling, Public Works Director; Chris Regis, Finance
Manager; Pam Dmytrenko, Assistant City Manager; and Cheryl Krumholz,
Executive Coordinator.
OPEN FORUM
None.
Council Meeting Minutes -2- January 8,2013
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Council Member Fitzhenry requested the word "Reach" be corrected to "Wreaths" on page
2, Item 1, paragraph 5 under Council Discussion of the December 11, 2012 Regular City Council
meeting minutes.
M/Sandahl, S/Elliott to approve the minutes of (1) Special City Council Worksession of
December 11, 2012 and (2) Regular City Council Meeting of December 11, 2012 as amended.
Motion carried 5-0.
Item #1 RECOGNITION OF OUT-GOING CITY COUNCIL MEMBER FRED WROGE,
WARD 2
Mayor Goettel presented a plaque to out-going Council Member Fred Wroge.
Item #2 PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE
IN FINANCIAL REPORTING FROM GOVERNMENT FINANCE OFFICERS
ASSOCIATION TO CITY OF RICHFIELD FINANCE MANAGER CHRIS REGIS
(COUNCIL MEMO NO. 1)
Mayor Goettel presented the certificate to Finance Manager Chris Regis.
Item #3 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Garcia acknowledged the efforts of residents who serve as volunteers in
the community.
Council Member Sandahl announced the Lakes at Lyndale Connectivity Plan open house
at Wood Lake Nature Center on April 15 from 4-7 p.m.
Council Member Fitzhenry provided a Noise Oversight Committee update.
Item #4 COUNCIL APPROVAL OF AGENDA
M/Garcia, S/Sandahl to approve the agenda.
Motion carried 5-0.
Council Meeting Minutes -3- January 8,2013
Item #5 CONSENT CALENDAR
A. Consideration of approval of designating Assistant City Manager or available Department
Director as Acting City Manager in 2013 in event City Manager is absent from City S.R.
No. 1
B. Consideration of approval of resolution regarding City Council Member attendance at City
Council meetings for 2013 S.R. No. 2
RESOLUTION NO. 10744
RESOLUTION REGARDING ATTENDANCE BY COUNCIL MEMBERS AT COUNCIL MEETINGS
This resolution appears as Resolution No. 10744.
C. Consideration of approval of resolution designating Richfield Sun-Current as official
newspaper for City of Richfield for 2013 S.R. No. 3
RESOLUTION NO. 10745
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2013
This resolution appears as Resolution No. 10745.
D. Consideration of approval of resolutions designating official depositories, including approval
of collateral, for City of Richfield for 2013 S.R. No. 4
RESOLUTION NO. 10746
RESOLUTION DESIGNATING U.S. BANK A DEPOSITORY OF FUNDS OF THE CITY OF
RICHFIELD FOR THE YEAR 2013
This resolution appears as Resolution No. 10746.
RESOLUTION NO. 10747
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS,
BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT
AND INVESTMENT OF CITY FUNDS IN 2013
This resolution appears as Resolution No. 10747.
RESOLUTION NO. 10748
RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR
THE INVESTMENT OF CITY OF RICHFIELD FUNDS IN 2013
This resolution appears as Resolution No. 10748.
E. Consideration of approval of resolution authorizing use of City credit cards by City
employees otherwise authorized to make purchases on behalf of City S.R. No. 5
Council Meeting Minutes -4- January 8,2013
RESOLUTION NO. 10749
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY EMPLOYEES
OTHERWISE AUTHORIZED TO MAKE PURCHASES ON BEHALF OF THE CITY OF RICHFIELD
FOR THE YEAR 2013
This resolution appears as Resolution No. 10749.
F. Consideration of approval of resolution establishing City's Public Purpose Expenditure
Policy for fiscal year 2013 S.R. No. 6
RESOLUTION NO. 10750
RESOLUTION APPROVING THE PUBLIC PURPOSE EXPENDITURES POLICY
FOR FISCAL YEAR 2013
This resolution appears as Resolution No. 10750.
G. Consideration of approval of resolution authorizing subdivision waiver for 6416-16th
Avenue into two-single family lots S.R. No. 7
RESOLUTION NO. 10751
RESOLUTION AUTHORIZING A SUBDIVISION WAIVER
FOR 6416 16TH AVENUE
This resolution appears as Resolution No. 10751.
H. Consideration of approval of statement of commitment supporting grant application to
National Endowment for the Arts for Lyndale Gardens Town Center Project through
Springboard for the Arts S.R. No. 8
I. Consideration of approval of Complete Streets Policy as recommended by Transportation
Commission S.R. No. 9
J. Consideration of approval of resolution authorizing execution of documents related to sale
of three revenue notes issued by City for benefit of Academy of Holy Angels to Home
Federal Bank S.R. No. 10
RESOLUTION NO. 10752
RESOLUTION PROVIDING APPROVAL TO THE EXECUTION OF DOCUMENTS RELATED TO
THE SALE OF VARIOUS NOTES ISSUED BY THE CITY ON BEHALF OF THE ACADEMY OF
HOLY ANGELS TO HOME FEDERAL BANK
This resolution appears as Resolution No. 10752.
M/Goettel, S/Sandahl to approve the Consent Calendar.
Motion carried 5-0.
Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Council Meeting Minutes -5- January 8,2013
Item #7 CONSIDERATION OF HIRING HR GREEN, INC. TO PROVIDE:
• PRELIMINARY ENGINEERING SERVICES FOR PORTLAND AVENUE
RECONSTRUCTION PROJECT AT COST NOT TO EXCEED $363,000 AND
• PROJECT COORDINATION SERVICES FOR 66TH STREET
RECONSTRUCTION PROJECT AT COST NOT TO EXCEED $148,000 S.R.
NO. 11
Council Member Sandahl presented Staff Report No. 11
M/Sandahl, S/Fitzhenry to approve the hiring of HR Green, Inc. to provide preliminary
engineering services for Portland Avenue reconstruction project at a cost not to exceed $363,000
and project coordination services for 66th Street reconstruction project at a cost not to exceed
$148,000.
Motion carried 5-0.
Item #8 CONSIDERATION OF DESIGNATING CITY COUNCIL LIAISON APPOINTMENTS
FOR 2013 TO VARIOUS METROPOLITAN AGENCIES AND CITY COMMISSIONS
S.R. NO. 12
Council Member Sandahl presented Staff Report No. 12.
M/Sandahl, S/Fitzhenry to designate the Council liaison appointments to various
metropolitan agencies and city advisory commissions for 2013.
Motion carried 5-0.
Item #9 CONSIDERATION OF CITY COUNCIL ATTENDANCE AT 2013 NATIONAL
LEAGUE OF CITIES CONFERENCES S.R. NO. 13
Mayor Goettel presented Staff Report No. 13.
M/Fitzhenry, S/Elliott to designate Mayor Debbie Goettel to attend the 2013 National
League of Cities Conferences, schedule permitting, and that City Manager Devich consider
attending the March conference.
Motion carried 5-0.
Item #10 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2013 S.R.
NO. 14
Mayor Goettel presented Staff Report No. 14.
M/Goettel S/Elliott to designate Council Member-at-large Sue Sandahl as Mayor Pro
Tempore for 2013.
Motion carried 5-0.
Council Meeting Minutes -6- January 8,2013
Item #11 CITY MANAGER'S REPORT
None.
Item #12 CLAIMS AND PAYROLLS
M/Fitzhenry, S/Sandahl that the following claims and payrolls be approved:
U.S. Bank 12/26/12
A/P Checks: 218477 - 218823 $ 919,905.83
Payroll: 89136 - 89459; 42149 -42154 $ 565,584.47
TOTAL $ 1,485,490.30
U.S. Bank 01/08/13
A/P Checks: 218824 - 219000 $ 812,760.64
Payroll: 89460 - 89779 $ 522,446.51
TOTAL $ 1,335,207.15
Motion carried 5-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council meeting was adjourned by unanimous consent at 7:41 p.m.
Date Approved: January 22, 2013
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Cheryl Krumholz - ever L. De ich
Executive Coordinator City Manager
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