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012213completeagenda CITY OF RICHFIELD, MINNESOTA TUESDAY, JANUARY 22, 2013 RICHFIELD MUNICIPAL CENTER 6700 PORTLAND AVENUE SPECIAL CITY COUNCIL MEETING BABCOCK ROOM 6:45 P.M. AGENDA Call to order Roll call 1. Interview of person interested on serving on City's advisory commissions Notes: Adjournment REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of minutes of(1) Special City Council Worksession of January 8, 2013; (2) Regular City Council Meeting of January 8, 2013; (3) Special City Council Meeting of January 12, 2013; and (4) Special City Council Worksession of January 14, 2013 PRESENTATION 1. Presentation regarding do.town COUNCIL DISCUSSION 2. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 3. Council approval of agenda CONSENT CALENDAR 4. Consent Calendar contains several separate items,which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of resolution granting extension of land use approvals at 1120 66th Street East; O'Reilly Auto Parts S.R. No. 15 B. Consideration of approval of revised continuation of agreement with City of Bloomington for provision of public heath services for City of Richfield for 2013 S.R. No. 16 C. Consideration of approval of temporary on-sale intoxicating liquor license for Blessed Trinity Catholic School, 6720 Nicollet Avenue, for Snoball Dance on February 2, 2013 S.R. No. 17 D. Consideration of approval of resolution accepting $50 donation from Minneapolis- Richfield American Legion Auxiliary#435 for police safety vest fund S.R. No. 18 E. Consideration of approval of resolution authorizing City of Richfield to apply for grant from Center of Prevention at Blue Cross Blue Shield of Minnesota to conduct open streets event on Penn Avenue on September 15, 2013 S.R. No. 19 F. Consideration of approval of purchase from MacQueen Equipment, Inc. of Elgin street sweeper for use by Street Maintenance Division in amount of$174,188.08 including tax and trade-in S.R. No. 20 Notes: 5. Consideration of item(s), if any, removed from Consent Calendar Notes: RESOLUTIONS 6. Consideration of resolution declaring adequacy of Richfield Parkway improvement petition and preparation of feasibility report and scheduling public hearing for February 12, 2013 Staff Report No. 21 Notes: 7. Consideration of resolution providing for sale of$3,120,000 General Obligation Improvement Bonds, Series 2013A Staff Report No. 22 Notes: OTHER BUSINESS 8. Consideration of bid minutes/tabulation and award contract to Ebert Construction Company for renovation of municipal liquor store #1, 6444 Lyndale Avenue, in amount of$682,200, add alternate #1 for$18,428 and add alternate #2 for$23,450 Staff Report No. 23 Notes: 9. Consideration of agreements between recommended non-profit organizations and City of Richfield Staff Report No. 24 Notes: 10. Consideration of appointments to City advisory commissions Staff Report No. 25 Notes: CITY MANAGER'S REPORT 11.City Manager's Report Notes: 12.Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 13.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY COUNCIL MINUTES Richfield, Minnesota RecozedSpecial City Council Worksession January 8, 2013 CALL TO ORDER The meeting was called to order by Mayor Goettel at 5:45 p.m. in the Bartholomew Conference Room. ROLL CALL Council Members Debbie Goettel, Mayor; Tom Fitzhenry; Pat Elliott; Edwina Garcia; and Present: Sue Sandahl Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager; Kristin Asher, City Engineer; Jeff Pearson, Transportation Engineer; and Cheryl Krumholz, Executive Coordinator Item #1 DISCUSSION REGARDING TRANSPORTATION FORECASTING (COUNCIL MEMO NO. 3) Public Works Director Eastling, City Engineer Asher and Transportation Engineer Pearson provided updates on the following transportation projects: • Identified Transportation Projects (CIP) • Richfield Parkway North Connection • North Richfield Parkway • Portland Avenue Reconstruction • 66th Street Reconstruction • 69th Street Storm • 76th Street West • Nicollet Avenue Reconstruction • 65th Street Central • Penn Avenue Reconstruction • 77th Street Underpass • Capital Improvement Budget Forecast (CIB) • Richfield Parkway Phase II Update (63rd to 65th Streets) • Regional Perspectives, Considerations and Approaches ADJOURNMENT The meeting was adjourned by unanimous consent at 6:55 p.m. Special Worksession Minutes -2- January 8, 2013 Date Approved: January 22, 2013 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES ge, *eed Richfield, Minnesota Regular Meeting January 8, 2013 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. OATH OF OFFICE TO CITY COUNCIL MEMBER PAT ELLIOTT, WARD 1 City Clerk Gibbs administered the oath of office to Council Member Pat Elliott. OATH OF OFFICE TO CITY COUNCIL MEMBER EDWINA GARCIA, WARD 2 City Clerk Gibbs administered the oath of office to Council Member Edwina Garcia. OATH OF OFFICE TO CITY COUNCIL MEMBER TOM FITZHENRY, WARD 3 City Clerk Gibbs administered the oath of office to Council Member Tom Fitzhenry. ROLL CALL Members Present: Debbie Goettel, Mayor; Pat Elliott; Edwina Garcia, Tom Fitzhenry; and Sue Sandahl. Staff Present: Steven L. Devich, City Manager; John Stark, Community Development Director; Mike Eastling, Public Works Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager; and Cheryl Krumholz, Executive Coordinator. OPEN FORUM None. Council Meeting Minutes -2- January 8,2013 PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES Council Member Fitzhenry requested the word "Reach" be corrected to "Wreaths" on page 2, Item 1, paragraph 5 under Council Discussion of the December 11, 2012 Regular City Council meeting minutes. M/Sandahl, S/Elliott to approve the minutes of(1) Special City Council Worksession of December 11, 2012 and (2) Regular City Council Meeting of December 11, 2012 as amended. Motion carried 5-0. Item #1 RECOGNITION OF OUT-GOING CITY COUNCIL MEMBER FRED WROGE, WARD 2 Mayor Goettel presented a plaque to out-going Council Member Fred Wroge. Item #2 PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FROM GOVERNMENT FINANCE OFFICERS ASSOCIATION TO CITY OF RICHFIELD FINANCE MANAGER CHRIS REGIS (COUNCIL MEMO NO. 1) Mayor Goettel presented the certificate to Finance Manager Chris Regis. Item #3 COUNCIL DISCUSSION • HATS OFF TO HOMETOWN HITS Council Member Garcia acknowledged the efforts of residents who serve as volunteers in the community. Council Member Sandahl announced the Lakes at Lyndale Connectivity Plan open house at Wood Lake Nature Center on April 15 from 4-7 p.m. Council Member Fitzhenry provided a Noise Oversight Committee update. Item #4 COUNCIL APPROVAL OF AGENDA M/Garcia, S/Sandahl to approve the agenda. Motion carried 5-0. Council Meeting Minutes -3- January 8,2013 Item#5 CONSENT CALENDAR A. Consideration of approval of designating Assistant City Manager or available Department Director as Acting City Manager in 2013 in event City Manager is absent from City S.R. No. 1 B. Consideration of approval of resolution regarding City Council Member attendance at City Council meetings for 2013 S.R. No. 2 RESOLUTION NO. 10744 RESOLUTION REGARDING ATTENDANCE BY COUNCIL MEMBERS AT COUNCIL MEETINGS This resolution appears as Resolution No. 10744. C. Consideration of approval of resolution designating Richfield Sun-Current as official newspaper for City of Richfield for 2013 S.R. No. 3 RESOLUTION NO. 10745 RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2013 This resolution appears as Resolution No. 10745. D. Consideration of approval of resolutions designating official depositories, including approval of collateral, for City of Richfield for 2013 S.R. No. 4 RESOLUTION NO. 10746 RESOLUTION DESIGNATING U.S. BANK A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 2013 This resolution appears as Resolution No. 10746. RESOLUTION NO. 10747 RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS IN 2013 This resolution appears as Resolution No. 10747. RESOLUTION NO. 10748 RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF CITY OF RICHFIELD FUNDS IN 2013 This resolution appears as Resolution No. 10748. E. Consideration of approval of resolution authorizing use of City credit cards by City employees otherwise authorized to make purchases on behalf of City S.R. No. 5 Council Meeting Minutes -4- January 8,2013 RESOLUTION NO. 10749 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2013 This resolution appears as Resolution No. 10749. F. Consideration of approval of resolution establishing City's Public Purpose Expenditure Policy for fiscal year 2013 S.R. No. 6 RESOLUTION NO. 10750 RESOLUTION APPROVING THE PUBLIC PURPOSE EXPENDITURES POLICY FOR FISCAL YEAR 2013 This resolution appears as Resolution No. 10750. G. Consideration of approval of resolution authorizing subdivision waiver for 6416-16th Avenue into two-single family lots S.R. No. 7 RESOLUTION NO. 10751 RESOLUTION AUTHORIZING A SUBDIVISION WAIVER FOR 6416 16TH AVENUE This resolution appears as Resolution No. 10751. H. Consideration of approval of statement of commitment supporting grant application to National Endowment for the Arts for Lyndale Gardens Town Center Project through Springboard for the Arts S.R. No. 8 I. Consideration of approval of Complete Streets Policy as recommended by Transportation Commission S.R. No. 9 J. Consideration of approval of resolution authorizing execution of documents related to sale of three revenue notes issued by City for benefit of Academy of Holy Angels to Home Federal Bank S.R. No. 10 RESOLUTION NO. 10752 RESOLUTION PROVIDING APPROVAL TO THE EXECUTION OF DOCUMENTS RELATED TO THE SALE OF VARIOUS NOTES ISSUED BY THE CITY ON BEHALF OF THE ACADEMY OF HOLY ANGELS TO HOME FEDERAL BANK This resolution appears as Resolution No. 10752. M/Goettel, S/Sandahl to approve the Consent Calendar. Motion carried 5-0. Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Council Meeting Minutes -5- January 8,2013 Item #7 CONSIDERATION OF HIRING HR GREEN, INC. TO PROVIDE: • PRELIMINARY ENGINEERING SERVICES FOR PORTLAND AVENUE RECONSTRUCTION PROJECT AT COST NOT TO EXCEED $363,000 AND • PROJECT COORDINATION SERVICES FOR 66TH STREET RECONSTRUCTION PROJECT AT COST NOT TO EXCEED $148,000 S.R. NO. 11 Council Member Sandahl presented Staff Report No. 11 M/Sandahl, S/Fitzhenry to approve the hiring of HR Green, Inc. to provide preliminary engineering services for Portland Avenue reconstruction project at a cost not to exceed $363,000 and project coordination services for 66th Street reconstruction proiect at a cost not to exceed $148,000. Motion carried 5-0. Item #8 CONSIDERATION OF DESIGNATING CITY COUNCIL LIAISON APPOINTMENTS FOR 2013 TO VARIOUS METROPOLITAN AGENCIES AND CITY COMMISSIONS S.R. NO. 12 Council Member Sandahl presented Staff Report No. 12. M/Sandahl, S/Fitzhenry to designate the Council liaison appointments to various metropolitan agencies and city advisory commissions for 2013. Motion carried 5-0. Item #9 CONSIDERATION OF CITY COUNCIL ATTENDANCE AT 2013 NATIONAL LEAGUE OF CITIES CONFERENCES S.R. NO. 13 Mayor Goettel presented Staff Report No. 13. M/Fitzhenry, S/Elliott to designate Mayor Debbie Goettel to attend the 2013 National League of Cities Conferences, schedule permitting, and that City Manager Devich consider attending the March conference. Motion carried 5-0. Item #10 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2013 S.R. NO. 14 Mayor Goettel presented Staff Report No. 14. M/Goettel S/Elliott to designate Council Member-at-large Sue Sandahl as Mayor Pro Tempore for 2013. Motion carried 5-0. Council Meeting Minutes -6- January 8,2013 Item #11 CITY MANAGER'S REPORT None. Item #12 CLAIMS AND PAYROLLS M/Fitzhenry, S/Sandahl that the following claims and payrolls be approved: U.S. Bank 12/26/12 A/P Checks: 218477 - 218823 $ 919,905.83 Payroll: 89136 - 89459; 42149 -42154 $ 565,584.47 TOTAL $ 1,485,490.30 U.S. Bank 01/08/13 A/P Checks: 218824- 219000 $ 812,760.64 Payroll: 89460 - 89779 $ 522,446.51 TOTAL $ 1,335,207.15 Motion carried 5-0. OPEN FORUM None. ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 7:41 p.m. Date Approved: January 22, 2013 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Meeting geCAP:eed Advisory Board/Commission Applicant Interviews January 12, 2013 CALL TO ORDER The meeting was called to order by Mayor Goettel at 9:00 a.m. in the Babcock Room. ROLL CALL MEMBERS PRESENT: Debbie Goettel, Mayor; Pat Elliott, Sue Sandahl; Edwina Garcia; and Tom Fitzhenry. INTERVIEW OF APPLICANTS The City Council conducted interviews of the following applicants for appointment to City Advisory Boards and Commissions: Daniel Edgerton Tim Carter Rod Coleman-Woods Callmie Dennis Peter Dysart Kristine Klos Kent Fairbairn Tracy Hollenback Steven Hurvitz Rose Jost Daniel Kitzberger Dan Mlynarek Gary Ness Nancy Roberts Susan Rosenberg Lisa Rudolph Terry Ahlstrom Andrew Seffrood Robert Shotwell Marc Sullivan Roger Swanson David Taylor Jennifer Turrentine Jeffrey Wright Deborah Eng Sean Hayford Oleary Todd Chase ADJOURNMENT The meeting was adjourned by unanimous consent at 12:50 p.m. Date Approved: January 22, 2013. Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager CITY COUNCIL MINUTES Richfield, Minnesota e, Special City Council Worksession January 14, 2013 CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:37 p.m. in the Bartholomew Conference Room. ROLL CALL Council Members Debbie Goettel, Mayor; Tom Fitzhenry; Pat Elliott; Edwina Garcia; and Present: Sue Sandahl. Others Present: State Senator Patricia Torres-Ray, District 63; State Senator Melissa Halvorson-Wiklund, District 50; State Representative Linda Slocum, District 50A; State Representative Jean Wagenius, District 63B; and Metropolitan Council Representative Steve Elkins, District 5. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Jim Topitzhofer, Recreation Services Director; Wayne Kewitsch, Fire Services Director/Fire Chief; Bill Fillmore, Liquor Operations Director; Todd Sandell, Public Safety Director/Police Chief; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant City Manager; and Cheryl Krumholz, Executive Coordinator Item #1 DISCUSSION WITH LOCAL LEGISLATORS The City Council and City staff discussed Richfield's Draft 2013 Legislative Positions with local legislators. ADJOURNMENT The meeting was adjourned by unanimous consent at 8:14 p.m. Date Approved: January 22, 2013 Debbie Goettel Mayor Cheryl Krumholz Steven L. Devich Executive Coordinator City Manager AGENDA SECTION: CONSENT AGENDA ITEM# 4A REPORT# 15 =AM STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME TITLE DEPARTMENT DIRECTOR REVIEW: i- Si of REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: O'Reilly Auto Parts has requested an extension of the approvals granted for a new retail store at 1120 66th Street East. I. RECOMMENDED ACTION: By Motion: Approve a one-year extension of the Variances and Site Plan approvals granted for O'Reilly Auto Parts located at 1120 66th Street East. II. BACKGROUND On February 14, 2012, the City Council approved a site plan and three variances that would allow construction of a new O'Reilly Auto Parts Store at 1120 66th Street East. City approvals are valid for one year unless construction has begun and substantial work has been completed. On December 20, 2012, O'Reilly Auto Parts (O'Reilly) submitted a request for an extension of City approvals. O'Reilly states that construction is anticipated to begin in August. 012213 - Extension 1120 66th St E III. BASIS OF RECOMMENDATION A. POLICY • The term of City approvals is one year. If a project for which approvals have been granted is not substantially underway within one year, the applicant must request an extension from the City Council. B. CRITICAL TIMING ISSUES • 60-DAY RULE: The 60-day clock 'started' when a complete application was received on December 20, 2012. A decision is required by March 4, 2013 OR the Council must notify the applicant that it is extending the deadline (up to a maximum of 60 additional days or 120 days total) for issuing a decision. • The applicant's approvals are scheduled to expire on February 14, 2013. C. FINANCIAL • The required processing fee has been paid. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Deny an extension of the approved land use approvals. The applicant must then begin the site plan approval and variance process anew. V. ATTACHMENTS • Resolution • February 14, 2012 Approved Resolution • Contextual Map VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Representative of O'Reilly Auto Parts 0- \ RESOLUTION NO. RESOLUTION GRANTING EXTENSION OF LAND USE APPROVALS AT 1120 66TH STREET EAST WHEREAS, by Resolution No. 10622, adopted on February 14, 2012, the City Council approved a site plan and variances for a proposed development at 1120 66th Street East; and WHEREAS, Subsections 547.11, Subdivision 12 and 547.13, Subdivision 9 of the Richfield City Code require that substantial construction be completed within one year of approval, less the approval expire or the applicant requests and is granted an extension; and WHEREAS, the City staff has received a request from O'Reilly Auto Parts (the "Applicant") for an extension. The Applicant anticipates construction to begin in August of 2013; and WHEREAS, the City Council wishes to provide the additional time requested. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, as follows: 1. The City Council extends the approvals granted by Resolution No. 10622 for a period not to exceed one additional year. 2. The deadline for "substantial construction" is hereby extended to February 14, 2014. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of January, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk RESOLUTION NO. 10622 RESOLUTION GRANTING APPROVAL OF A SITE PLAN AND VARIANCES AT 1120 66TH STREET EAST WHEREAS, an application has been filed with the City of Richfield which requests approval of site plan for a retail automotive store on the parcel of land located at 1120 66th Street East (the "Property"), legally described as: Lot 8, Block 2, Eliason Fourth Addition, Hennepin County, Minnesota; and WHEREAS, the proposed site plan includes an irrigation system that ends approximately 10 feet south of the northern property line rather than covering the entire site, a front setback of 76 feet rather than the permitted maximum of 60 feet, and a side setback of 5 feet for 24.5 feet at the northwest corner of the proposed building rather than the required 15 feet; WHEREAS, Minnesota Statutes Section 462.357, Subdivision 6, provides for the granting of variances to the literal provisions of the zoning regulations in instances where their enforcement would cause"practical difficulty"to the owners of the property under consideration; and WHEREAS, based on the findings below, the Richfield City Council approves the requested variances from Richfield Zoning Code Subsections 534.11, Subdivisions 1 and 2; and 544.03, Subdivision 4, Clause h; and WHEREAS, the City has fully considered the request for approval for the site plan; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. The City Council makes the following general findings: a. The Property is zoned General Commercial. b. Hennepin County is requiring that direct access to the site from 66th Street be removed. c. The proposed site plan shows a building located 79 feet from the front property line. Code states that the maximum front setback in this area shall not exceed 60 feet. A variance from Subsection 534.11, Subd. 2 is required. d. The proposed site plan shows a building located 5 feet from a single- family residential property for approximately 27.5 feet. Code states that the minimum building setback adjacent to a single-family residential property is 15 feet. A variance from Subsection 534.11, Subd. 1 is required. e. The proposed site plan shows a parking lot located 12.5 feet from a single-family residential property. Code states that the minimum parking lot setback adjacent to a single-family residential property is 15 feet. A variance from Subsection 534.11, Subd. 1 is required. f. The proposed site plan shows a pedestrian walkway that is 5 feet wide. Code requires a minimum width of 6 feet. A variance from Subsection 544.15, Subd. 3 is required. g. The proposed site plan shows parking stalls that are 8.5 feet wide. Code requires a minimum width of 9 feet. A variance from Subsection 544.13, Subd. 3 is required. h. The existing privacy fence is located approximately 10 feet south of the northern property line. This privacy fence is proposed to be replaced and the existing row of mature trees maintained. Code states that all landscaped area within new developments shall be irrigated. A variance from Subsection 544.03, Subd. 4(h) is required. 2. With respect to the application for the above-listed variances from Code requirements, the City Council makes the following findings: a. Strict enforcement of Richfield Zoning Code Subsections 534.11, Subdivisions 1 and 2; 544.03, Subdivision 4(h); 544.13, Subdivision 3; and Subsection 544.15, Subdivision 3 would cause a practical difficulty. Use of this site for a retail auto parts store is a reasonable use for which access and parking needs must be addressed. b. Unique circumstances that were not created by the land owner affect then Property. The requirement by Hennepin County that direct access to 66th from the site presents delivery circulation issues that would not otherwise be present. The existing privacy fence and long-standing relationship with the adjacent residential neighbor to north is a unique circumstance and site constraint that does not apply to other parcels. Neither the land owner, nor the applicant created these circumstances. c. Granting the requested variances will not alter the essential character of the neighborhood. Requested variances related to setbacks and irrigation will not alter the essential character or the neighborhood or endanger public safety. However, the requested variances related to parking stall widths and walkway width will unnecessarily increase the possibility of property and/or personal injury. This finding cannot be met for variances from Subsections 544.13, Subdivision 3 and 544.15, Subdivision 3. d. The variances requested are the minimum necessary to alleviate the practical difficulty. The proposed plan to limit irrigation to the area south of the proposed privacy fence will preserve the existing trees and long- standing relationship with the adjacent residential property. In regard to setbacks, the Council finds that modifications can be made to the site plan that will increase the degree of conformity with Code requirements and still alleviate the practical difficulty. The proposed building can be shifted south 3 feet without the loss of any parking. This reduces the area of noncompliance with Subsection 534.11, Subdivision 1 (side setback) from 27.5 feet to 24.5 feet and with Subsection 534.11, Subdivision 2 (front setback)from 19 feet to 16 feet. The same building shift will allow a shift of the northern parking lot boundary. This boundary will then meet the requirement of Subsection 534.11, Subdivision 1 and no variance will be necessary. e. The variances will not alter the essential character of the neighborhood. The proposed plan allows for redevelopment of a vacant commercial property. Past use of this property was as a restaurant; a use with potentially more neighborhood impacts. f. The variances requested are in harmony with the general purpose and intent of the ordinance and consistent with the Comprehensive Plan. Ordinances and the Comprehensive Plan contemplate a wide variety of commercial uses in this area. Minor modifications (see "c" and "d" above) to the proposed plan can be made to bring the proposal closer to the general intent of a walkable, safe, cohesive neighborhood. 3. With respect to the proposed site plan, the City Council makes the following findings: a. The proposed site plan is consistent with the elements and objectives of the City's Comprehensive Plan. b. The proposed use of the site for a retail automotive store is consistent with the purposes of the Code, which allows for a wide variety of retail and service businesses. 4. Based upon the above findings, a variance is hereby approved to allow a front setback of 76.5 feet. 5. Based upon the above findings, a variance is hereby approved to reduce the interior side setback adjacent to a residential parcel from 15 feet to 5 feet for a distance not to exceed 24.5 feet. 6. Based upon the above findings, a variance is hereby denied to reduce the parking lot setback adjacent to a residential parcel. 7. Based upon the above findings, a variance is hereby denied to reduce the width of a pedestrian walkway from 6 feet to 5 feet. 8. Based upon the above findings, a variance is hereby denied to reduce the minimum parking stall width from 9 feet to 8.5 feet. 9. Based upon the above,findings, a variance is hereby approved reduce irrigation requirements by 10 feet extending south from the northern property line. 10. A site plan including variances related to front and side setbacks, and irrigation requirements is hereby approved according to the terms of Richfield City Code Subsection 547.13, Subdivision 9, with the following additional stipulations: a) That revised site plans addressing required site changes be submitted to and approved by the Community Development Director prior to the issuance of any permits; b) That final sediment and erosion control plans are submitted to and approved by the Public Works Director; c) That a final stormwater management plan be submitted to and approved by the Public Works Director; d) That all parking stalls be maintained and free of snow year round; e) This resolution does not include approval of any signs. Sign permits must be applied for separately; f) Prior to the issuance of an occupancy permit, the applicant shall submit a surety equal to 125% of the value of any landscaping improvements not yet complete. This surety shall be calculated based on a minimum of two bids that include labor costs. g) The property owner is responsible for the maintenance and replacement of all landscaping in accordance with approved plans. 11. Variances shall expire one year from the date of approval unless: a) the project for which the variance was granted is complete; or b) building permits have been issued and substantial work performed; or upon written request of the person or corporation holding the variance, the Council extends the expiration date for an additional period. If the project is completed as approved, the variance shall run with the land and remain in effect for so long as the conditions regulating it are observed. 12. A building permit shall be obtained and construction of the project shall begin no later than one year following the date on which site plan approval is granted in accordance with Subsection 547.13, Subdivision 9. Adopted by the City Council of the City of Richfield, Minnesota this 14th day of February 2012. CIO --: ,44 c././ , , 0 Debbie Goettel, Mayor • ATTEST: 1 i Nancy Gibbs` ity Clerk • 1120 66th St E - Extension Request 1/13 Zoning Designations VETERANS PARK R R R R R R R W W R Q R R Q R H R R R R C-2 C-2 C-2 350 ft 66TH ST E C-2 C-2 C-2 MR-2 MR-2 MR-2 C-2 C-2 -2 R R R R LEGEND R-Single Family Residential MR-2 -Multi-Family Residential C-2 -General Commercial N W� � E r 0 50 100 200 300 400 S I= = Feet AGENDA SECTION: CONSENT AGENDA ITEM# 4B REPORT# 16 STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: BETSY OSBORN, SUPPORT SERVICES DIVISION MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: r 0 SIt�TURE 4, % 6 REVIEWED BY CITY :� � /�. - MANAGER: 1/yid I ` A 'I ITEM FOR COUNCIL CONSIDERATION: Approve a revised continuation of the agreement with the City of Bloomington for the provision of public health services for the City of Richfield for the year 2013. I. RECOMMENDED ACTION: By Motion: Approve a revised continuation of the agreement with the City of Bloomington for the provision of public health services for the City of Richfield II. BACKGROUND This contract was originally approved by the City Council in November 2012 but due to a clerical error by the City of Bloomington a paragraph was dropped that should have been included in the body of the contract. Richfield became aware of this "missing language" after Council's November 2012 approval and contacted the City Attorney who advised staff that it would technically need to go back to the City Council with the revision included. The contract approved in November of 2012 did not include paragraph 3 which reads: "Bloomington, through its Division of Public Health, will provide services to Richfield for Title V Maternal Child Health (MCH) and Temporary Assistance to Needy Families (TANF) to qualifying women, infants and children and adolescents. Richfield agrees to assign its rights to Minnesota Department of Health (MDH) 012213 Bloomington Nursing Contract Revision funding provided for the MCH and TANF programs for fiscal year 2013. Bloomington will complete all requires services, reports and documentation for these programs and will directly invoice MDH for the MCH and TANF services for up to $83,627 that Bloomington provides to Richfield residents." This funding stream is different and separate from the primary subsidy we get from the State for use in our contract with Bloomington for providing public health nursing services to the community. It is, however, something we've always gotten and it has always "passed through directly" to Bloomington so it is nothing new. It's just simply a case of the language having been inadvertently deleted from the November 2012 approval of the contract by a Bloomington clerical staff member and the City Attorney's recommendation to bring it back to our Council for full and complete transparency. No dollar amounts for the regular contract with the City of Bloomington have changed from what was approved in November 2012. III. BASIS OF RECOMMENDATION A. POLICY • N/A B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • N/A D. LEGAL • The City Attorney has recommended that this revised version be brought back to the City Council for full and complete transparency. E. ENVIRONMENTAL CONSIDERATIONS • IV. ALTERNATIVE RECOMMENDATION(S) • N/A V. ATTACHMENTS • 2013 Bloomington Public Health Contract VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None 1-16-1 AGREEMENT BETWEEN THE CITIES OF BLOOMINGTON AND RICHFIELD TO PROVIDE COMMUNITY I lEALTH SERVICES THIS AGREEMENT, made and entered into this 17 day of "DecemLti- by and between the City of Bloomington,a Minnesota municipal corporation, in the County of Hennepin, State of Minnesota("Bloomington"),and the City of Richfield, a Minnesota municipal corporation,in the County of Hennepin,State of Minnesota("Richfield"). WITNESSETH: WHEREAS. Bloomington warrants and represents that its Division of Public Health is a duly certified public health agency operating in accordance with all applicable federal and state requirements; and WHEREAS, Bloomington provides community health services, including,but not limited to public health nursing services(including home visits), public health clinics,health education, health promotion services, disease prevention and control,health planning,and program administration; and WHEREAS, Richfield wishes to promote,support,and maintain the health of its residents by providing community health services such as health education,communicable disease programs, public health nursing services,health assessment, counseling,teaching,and evaluation in the community,home and clinic setting at a nominal fee to those making use of such services,and to contract with Bloomington,through its Division of Public Health,to provide such services to residents of Richfield; and WI IEREAS. the governing bodies of Bloomington and Richfield are authorized by Minnesota Statutes, Section 145A.04,Subdivision 5,and by Minnesota Statutes, Section 471.59, Subdivision 10.to provide community health services and to enter into agreements with each other for the providing by Bloomington of community health services to residents of Richfield; and WHEREAS,through this contractual arrangement the provision of community health services will enable Richfield to document progress toward the achievement of statewide outcomes,as stated in Minnesota Statutes, Section 145A.10, Subdivision 5. NOW,THEREFORE,the parties hereto,and for consideration of the covenants hereinafter set forth,agree as follows: 1. This Agreement shall be for a period of from January 1, 2013, to December 31,2013. 2. Bloomington,through its Division of Public Health, agrees to provide,residents of Richfield with community health services(hereinafter called"Health Services"),which includes activities designed to protect and promote the health of the general population within a community health service area by emphasizing the prevention of disease, injury,disability,and preventable death through the promotion of effective coordination and use of community resources, and by extending Health Services into the community. 3. Bloomington,through its Division of Public Health,will provide services to Richfield for Title V Maternal Child Health(MCH)and Temporary Assistance to Needy Families(TANF) to qualifying women, infants and children and adolescents. Richfield agrees to assign its rights to Minnesota Department of Health(MDH)funding provided for the MCH and TAM'.programs for fiscal year 2013. Bloomington will complete all required services, reports and documentation for these programs and will directly invoice MDH for the MCH and TANF services for up to$83,627 that Bloomington provides to Richfield residents. 4. Bloomington agrees to provide Health Services to the residents of Richfield utilizing the same quality and kind of personnel,equipment and facilities as Health Services are provided and rendered to residents of Bloomington. 5. Bloomington shall provide the Health Services pursuant hereto on a confidential basis, using capable,trained professionals. 6. All Health Services to be rendered hereunder by Bloomington shall be rendered pursuant to and subject to public health policies,rules, and procedures now or hereafter,from time to time, adopted by the Bloomington City Council,and in full compliance with all applicable state and federal laws,provided, however, that(i)no policy,rule, or procedure hereafter adopted by the Bloomington City Council shall in any way affect,modify,or change the obligations,duties, liabilities,or rights of the parties hereto as set out in this Agreement,or reduce or detract from the kind, quality,and quantity of Health Services to be provided hereunder by Bloomington to residents of Richfield,and (ii)all such policies,rules and procedures shall be uniformly applied to all persons receiving Health Services from Bloomington,whether residents of Richfield,Bloomington,or any other municipality. Richfield agrees to adopt the same policies, rules, and procedures as are from time to time adopted by Bloomington,if determined by Richfield to be necessary or desirable to facilitate or regulate the provision of Health Services by Bloomington to residents of Richfield pursuant hereto. 7. Richfield agrees to pay Bloomington,for Health Services provided pursuant to this Agreement according to the following terms: a. The annual sum of TWO HUNDRED NINE THOUSAND,ONE HUNDRED FIFTY DOLLARS AND NO/100($209,150.00)shall be paid in quarterly payments of FIFTY TWO THOUSAND, TWO HUNDRED EIGHTY-SEVEN DOLLARS AND 50/100 ($52,287.50)to Bloomington within fifteen (15)days of the receipt by Richfield of each of the statements to be given pursuant to Paragraph 6.B hereof', subject,however,to the provisions of Paragraph 6.0 hereof. b. On April 15,July 15, and October 15,2013 and on January 15,2014, Bloomington shall send Richfield a statement,certified by Bloomington's Division of Public Health as being true and correct, and covering the period of three (3)calendar months preceding the month in which the statement is given. The statement will set forth, in such detail as Richfield shall reasonably require, the numbers of persons served,the kinds of Health Services delivered, the locations where such services were delivered,and such other information as Richfield shall reasonably request. c. Should any dispute arise over this Agreement, Richfield shall pay for any undisputed charges for the previous three(3) month period when due. Disputed amounts will be addressed by both parties. If no agreeable solution is reached,the dispute will be handled pursuant to Paragraph 21. 8. In the event Richfield desires to inspect the financial books and records of Bloomington related to the providing of Health Services hereunder by Bloomington, Bloomington shall make its financial books and records available at the Bloomington City Hall for inspection and copying by Richfield,or any agent,employee,or representative of Richfield, during business hours. 9. It shall be the sole responsibility of Bloomington to determine the qualifications, functions,training, and performance standards for all personnel rendering Health Services under this Agreement;provided,however,that Bloomington agrees that all such personnel shall be capable,trained professionals. 10. Bloomington will communicate with Richfield relative to Health Services to be performed hereunder,such communication to be in the form of reports,conferences,or consultations,as the respective Richfield departments shall request. All reports relating to the providing of Health Services that are given by Bloomington to the Bloomington City Council or to the City Manager during the term of this Agreement shall also be given to Richfield. 11. Bloomington also agrees to send to Richfield an annual report describing the activities performed and Health Services rendered pursuant to this Agreement, Such report shall be in such detail and form as Richfield may reasonably request. The annual report shall be sent with and in addition to the last quarterly report acquired by Paragraph 6.B hereof. Also,at Richfield's request,made not more than two (2)times during the term of this Agreement, responsible administrative officers of Bloomington's Division of Public Health shall attend meetings of the Richfield City Council, or appropriate board or commission, to answer questions and give further information relative to the activities performed and Health Services rendered under this Agreement. 12. Bloomington hereby agrees to maintain in force its present policy of commercial general liability insurance in compliance with Minnesota Statutes,Section 466,and professional liability coverage in the amount of$1,000,000 per occurrence for the term of this contract. Said policy shall be with an insurance company authorized to do business in Minnesota. If requested, the City of Bloomington will provide a certificate of insurance evidencing such coverage. Upon request, Richfield may he named as an additional insured on Bloomington's commercial general liability insurance only. 13. Bloomington shall further require medical malpractice insurance coverage by its physicians and other licensed professionals with whom Bloomington has a contract for professional services. 14. Either party may terminate the Agreement by providing the other party one hundred twenty(120)days written notice to the other. Upon such termination, all obligations and liabilities of the parties hereunder shall cease and terminate,except the provisions of Paragraph 11 and 12 hereof shall continue and survive such termination. Also, in the event of termination pursuant hereto,the quarterly payment next due shall he prorated and paid for only the period ended on the date of termination,and Bloomington shall send to Richfield,within thirty(30) days after such termination,a report in the form of, and in lieu of,the annual report required by Paragraph 10 hereto, and Richfield shall pay such reduced quarterly payment for the period ended on the date of termination,within fifteen(15)days after receipt of report. 15. Bloomington and Richfield understand and agree that each shall apply and qualify, independently and separately. for any and all grants, matching funds, and/or payments of all kind from state, federal, and other governmental bodies relating to,or for the provision of,any or all of the Health Services, and any and all such grams,matching funds, and payments shall belong to the recipient and be used and applied as the recipient thereof shall determine, without regard to this Agreement. 16. All notices, reports,or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to an officer of the party to which notice is being given,or when deposited in the United States mail in a sealed envelope, with registered or certified mail,postage prepaid thereon,addressed to the parties at the following addresses: To Bloomington: 1800 West Old Shakopee Road Bloomington, Minnesota 55431 Attention: City Manager To Richfield: 6700 Portland Avenue South Richfield,Minnesota 55423 Attention:City Manager Such addresses may be changed by either party upon notice to the other party given as herein provided. 17. The parties agree to comply with the following laws and regulations: a. Richfield agrees to comply with the Americans With Disabilities Act and agrees to hold harmless and indemnify the City of Bloomington from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought by third parties alleging a violation of ADA by Richfield. Bloomington agrees to hold harmless and indemnify Richfield from costs, including but not limited to damages,attorney's fees and staff time, in any action or proceeding brought by third parties alleging a violation of ADA by Bloomington. The City of Bloomington does not discriminate on the basis of disability in the admission or access to,or treatment or employment in, its services, programs, or activities. Bloomington has designated coordinators to facilitate compliance with the Americans With Disabilities Act of 1990(ADA),as required by Section 35.107 of the U.S. Department of Justice regulations,and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973,as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. For information contact the Human Services Division, City of Bloomington, 1800 Old West Shakopee Road, Bloomington, Minnesota 55431; telephone(952) 563-8700;TTY:(952) 563- 8740. b. The parties agree to comply with the Minnesota State Human Rights Act, Minnesota Statutes, Section 363A. 18. Non-Assignment. The parties agree that this Agreement shall not be assignable except at the written consent of both parties. 19. Scope of Agreement. This Agreement represents the entire Agreement between Richfield and Bloomington and supersedes and cancels any and all prior agreements or proposals,written or oral, between the parties relating to the subject matter hereof; and amendments, addenda, alterations,or modifications to the terms and conditions of this Agreement shall be in writing and signed by both parties. 20. Each party will comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes. 21. Liability for Richfield and Bloomington shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes,Chapter 466. Nothing in this Section is intended or shall operate as a waiver of any defenses or limitations on liability available under the Municipal Tort Claims Act, Minnesota Statutes,Chapter 466. The provisions of this Section are not intended for the benefit of any third party. In the event of any claims or actions filed against either party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual parties. 22. Bloomington and Richfield agree to submit all claims,disputes and other matters in question between the parties arising out of or relating to this Agreement to mediation. The mediation shall be conducted through the Conflict Resolution Center,2101 Hennepin Avenue, Suite 100,Minneapolis, Minnesota 55405. The parties hereto shall decide whether mediation shall be binding or non-binding. If the parties cannot reach agreement,mediation shall be non- binding. In the event mediation is unsuccessful,either party may exercise its legal or equitable remedies and may commence such action prior to the expiration of the applicable statute of limitations. Li (LEFT INTENTIONALLY BLANK) IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be duly executed and their corporate seal to be affixed hereto the day and year first above written. CITY OF I3LM Dated: 17.'1(7/1�- By: " ` ` i'jr MAR, ; Dated: ('� j B y � ! anager Reviewed and approved by the City Attorney. r ' City Attorney CITY OF RICHFIELD: Dated: By: Its Mayor Dated: By: Its City Manager AGENDA SECTION: CONSENT AGENDA ITEM# 4C REPORT# 17 MIA" STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: BESTY OSBORN, SUPPORT SERVICES MANAGER NAME,TITLE DEPARTMENT DIRECTOR 6002Th REVIEW: IA, SIGNATU REVIEWED BY CITY MANAGER: / II r �r ITEM FOR COUNCIL CONSIDERATION: Consideration of the request for a Temporary On-Sale Intoxicating Liquor license for Blessed Trinity Catholic School, 6720 Nicollet Avenue South, for their Snoball Dance to be held February 2, 2013. I. RECOMMENDED ACTION: By Motion: Approve the request by Blessed Trinity Catholic School for a Temporary On-Sale Intoxicating Liquor license for their Snoball Dance scheduled to take place on February 2, 2013. II. BACKGROUND On November 8, 2012, Blessed Trinity Catholic School submitted a request for a Temporary On-Sale Intoxicating Liquor license for their Snoball Dance to be held on February 2, 2013. All required licensing fees have been received. The applicant has requested a Temporary On-Sale Intoxicating Liquor license to serve wine and 3.2 percent malt liquor only during their Snoball Dance event. No other intoxicating liquor beverage will be permitted. Service of wine and 3.2 percent malt liquor will be available from 6:00 p.m. to 9:00 p.m. Blessed Trinity plans to serve such food items as pasta, bread, pop and water. The City has previously granted licenses to the applicant for similar events. 012213 Blessed Trinity Snowball Dance III. BASIS OF RECOMMENDATION A. POLICY • Richfield City Code Section 1202 requires applicants of Temporary On-Sale Intoxicating Liquor licenses to comply with all of the provisions of both the City Code and State Statutes. B. CRITICAL TIMING ISSUES • Service of wine and 3.2 percent malt liquor will be allowed only during the specified time of 6:00 p.m. to 9:00 p.m. No other intoxicating liquor beverages will be permitted. C. FINANCIAL • The required licensing fees have been received. D. LEGAL • The required proof of liquor liability insurance coverage has been submitted showing the Catholic Mutual Relief Society affording the coverage. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Deny the request for a Temporary On-Sale Intoxicating Liquor license for Blessed Trinity Catholic School. This would mean that the applicant would not be able to serve wine or 3.2 percent malt liquor. However, the Public Safety Department has not found any basis for a denial. In addition, the Council has previously granted licenses to the applicant for similar events. V. ATTACHMENTS • N/A VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Blessed Trinity Catholic School staff has been notified of the date of this meeting. AGENDA SECTION: CONSENT AGENDA ITEM# 4D REPORT# 18 Milli STAFF REPORT RlClirirl_r) CITY COUNCIL MEETING imil■--_-. JANUARY 22, 2013 REPORT PREPARED BY: TODD SANDELL, DIRECTOR/CHIEF OF POLICE NAME,TITLE DEPARTMENT DIRECTOR 7 / / , REVIEW: s/"I ./ �, A Ai sus' , SIGNA TU tpr- REVIEWED BY CITY / % r / / MANAGER: j4 1 ITEM FOR COUNCIL CONSIDERATION: Approve the attached resolution accepting donation from Minneapolis-Richfield American Legion, Auxiliary#435. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution accepting a donation of $50 to police safety vest fund from Minneapolis-Richfield American Legion Auxiliary #435. II. BACKGROUND Richfield Police Department has been presented with a check in the amount of$50 from the Minneapolis-Richfield American Legion Auxiliary Unit 435. Richfield Police Department has received donations under this program for the past several years from the #435 Auxiliary of the Minneapolis-Richfield American Legion. The check for$50 was received in the mail without a cover letter, but with a notation that it is specifically donated for the safety vest fund. III. BASIS OF RECOMMENDATION A. POLICY • Businesses, organizations and occasionally residents wish to show that they are proud of the law enforcement programs and 0125 Approval of Donation from American Legion Auxiliary#435 accomplishments in Richfield because the programs and quality of service add to their sense of safety and security as they live and work in Richfield. To ensure that programs continue, they will offer to • contribute to specified areas, such as protective vests for officers or the K-9 unit, or to general police programs. • When donations are received without making specific designations, Public Safety accepts the donations with the understanding that the funds will be used for programs affecting the department as a whole. • Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of more than two-thirds majority of the City Council. • The Administrative Services Department issued a memo on November 9, 2004 requiring that all grants and restricted donations to departments be received by resolution and by more than two-thirds majority of the City Council in accordance with Minnesota Statute 465.03. B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • The $50 donation will be placed in the compliance fund to be used towards the purchase of police officer safety vests. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Council could deny the resolution and the funds would be returned to the Minneapolis-Richfield American Legion Auxiliary Unit 435. However, this donation has been accepted in past years. V. ATTACHMENTS • Resolution No. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None Known. lib — RESOLUTION NO. RESOLUTION AUTHORIZING RICHFIELD PUBLIC SAFETY/POLICE TO ACCEPT A DONATION OF $50 FROM THE MINNEAPOLIS-RICHFIELD AMERICAN LEGION AUXILIARY UNIT 435 WHEREAS, the Public Safety Department/Police Division, through its Director, has been notified that the Minneapolis-Richfield American Legion Auxiliary Unit 435 has presented a check in the amount of$50 to Richfield Police; and, WHEREAS, Minnesota Statute requires every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of more than two-thirds majority of the City Council; and, WHEREAS, the donated funds have been designated by the donor for and will be used towards the purchase of safety vests for Richfield police officers. NOW, THEREFORE, BE IT RESOLVED that the Director of Public Safety will accept the donation of$50 from the Minneapolis-Richfield American Legion Auxiliary Unit 435 to be placed in the compliance fund account and directed for the purchase of police officer safety vests. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of January 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM# 4E REPORT# 19 STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: JIM TOPITZHOFER,RECREATION SERVICES DIRECTOR NAME,TITLE DEPARTMENT DIRECTOR REVIEW: D • r REVIEWED BY CITY MANAGER: C/ / J / ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution authorizing the City of Richfield to apply for a grant from the Center of Prevention at Blue Cross Blue Shield of Minnesota to conduct an open streets event on Penn Avenue on September 15, 2013. I. RECOMMENDED ACTION: By Motion: Approve the resolution authorizing the City of Richfield to apply for a grant from the Center of Prevention at Blue Cross Blue Shield of Minnesota to conduct an open streets event on Penn Avenue on September 15, 2013. II. BACKGROUND Last year the City of Richfield partnered with the Penn Central of Richfield Organization to conduct an open streets event on Penn Avenue through the help of a $10,000 grant from The Center of Prevention at Blue Cross Blue Shield of Minnesota. The event was very successful and was attended by more than 5,000 people. The organizers of Penn Central have requested that the City conduct an open streets event this year in conjunction with PennFest. The Center of Prevention at Blue Cross Blue Shield of Minnesota is now accepting grant proposals up to $10,000 for open street events for this year. The proposed date of the event is September 15, 2013 0122 Open Streets Resolution III. BASIS OF RECOMMENDATION A. POLICY • The attached resolution serves as an official notice that the City will partner with Penn Central to conduct an open streets event before the end of 2013 and is a requirement of the grant. • The Center of Prevention at Blue Cross Blue Shield of Minnesota encourages grant recipients to consider adopting a policy against accepting funds from tobacco companies, their subsidiaries of their affiliate companies to support the organization. B. CRITICAL TIMING ISSUES • None C. FINANCIAL • A $10,000 grant award is requested for the following City expenditures: $4,200 55 hours of police overtime $1,900 Public Works, clean streets & set up barricades $500 Fire Department overtime to participate in the event $1,000 Portable Toilet Rental $500 Golf Cart Rental $1,200 Detour Sign Rental $150 Trash Receptacles $550 Printing, postage and graphic design. $10,000 Total Grant Request D. LEGAL • None E. ENVIRONMENTAL CONSIDERATIONS • Vehicular traffic is closed during open street events to promote other forms of energy efficient transportation including bicycling, walking and transit. IV. ALTERNATIVE RECOMMENDATIONS) • None V. ATTACHMENTS • Council Resolution VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A 1115-- RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO APPLY FOR A GRANT FROM THE CENTER OF PREVENTION AT BLUE CROSS BLUE SHIELD OF MINNESOTA TO CONDUCT AN OPEN STREETS EVENT ON PENN AVENUE WHEREAS, the City of Richfield conducted a successful open streets event on Penn Avenue on September 16, 2012 in conjunction with PennFest that was attended by more than 5,000 people; and WHEREAS, the Penn Central of Richfield Organization is requesting the City to assist with another open streets event on September 15, 2013; and WHEREAS, 91% of participants surveyed indicated they would like an open street event next year as a part of PennFest; and WHEREAS, the City of Richfield has demonstrated a commitment to improve the health of citizens through better nutrition, increased physical activity and decreased commercial tobacco use and exposure; and WHEREAS, the Center of Prevention at Blue Cross Blue Shield of Minnesota is accepting grant proposals to support open street events; and WHEREAS, the Center of Prevention at Blue Cross Blue Shield of Minnesota encourages grant recipients to consider adopting a policy against accepting funds from tobacco companies, their subsidiaries of their affiliate companies to support the organization. NOW, THEREFORE, BE IT RESOLVED that the Richfield City Council does hereby authorize the City of Richfield (the "City") to apply for a grant from the Center of Prevention at Blue Cross Blue Shield of Minnesota to conduct an open streets event on September 15, 2013 on Penn Avenue in conjunction with PennFest. Be it further resolved that the City consider adopting a policy at a future date against accepting funds from tobacco companies, their subsidiaries of their affiliate companies to support the organization. : Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of January, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM# 4F REPORT# 20 Mild" STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: MARK HALL, OPERATIONS MANAGER, PUBLIC WORKS NAME,TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATU Vii; 1 t/REVIEWED BY CITY iiii . MANAGER: (.____ , Amy_` `/ ITEM FOR COUNCIL CONSIDERATION: Consideration of the purchase of a street sweeper for use by the Street Maintenance Division. I. RECOMMENDED ACTION: By Motion: Approve the purchase of an Elgin street sweeper from MacQueen Equipment Inc. in the amount of $174,188.08 including tax and trade-in. II. BACKGROUND The City's current street sweeper is a fully depreciated piece of equipment that was originally purchased through the Storm Water Budget. This piece of equipment is used by the Street Division for street and leaf sweeping and for storm water improvements. It improves storm water by reducing the amount of phosphorus and organic debris into storm water holding ponds. Replacement Schedule The current street sweeper has outlasted its scheduled replacement date. The City's mechanics have deemed that it is no longer cost effective to make major repairs to the street sweeper. Purchasing Policy Purchasing supplies, materials, and equipment through a cooperative purchasing program, allows the City to procure these items at a lower cost due to the 01222013SWEEPER purchasing power of a large group. The City of Richfield currently purchases from three cooperative sources: • Hennepin County Cooperative Purchase Program • State of Minnesota Cooperative Purchasing Program • National Joint Powers Agreement Cooperative Purchasing Program The State of Minnesota Cooperative Purchasing Program will be used for the purchase of the new street sweeper. III. BASIS OF RECOMMENDATION A. POLICY • The City of Richfield participates in the Minnesota State Cooperative Purchasing Program.. B. CRITICAL TIMING ISSUES • Currently, MacQueen Equipment Inc. has enough tier Ill level engines (the older models) on hand to support this street sweeper. Without approval at the January 22, 2013 Council meeting the City may be forced to purchase the newer, more expensive tier IV engine. • Additionally, approval of the purchase of the street sweeper in 2013 assures the purchase occurs in the year the equipment was budgeted. C. FINANCIAL • The approved Storm Water budget contains $190,000.00 and the total cost of the equipment is $174,188.08,. D. LEGAL • When the purchase of materials, merchandise, equipment, or construction exceeds $50,000, authority to purchase shall be submitted to the City Council for consideration. E. ENVIRONMENTAL CONSIDERATIONS • The new street sweeper will help maintain our Storm Water Pollution Prevention Plan, and allow us to continue to sweep streets in a timely manner. IV. ALTERNATIVE RECOMMENDATION(S) • Council may delay approval to a later meeting. However, as stated above, delayed approval, may force the City to purchase a street sweeper with a tier IV engine at a much higher price. • No action by Council. No action on this purchase will result in more breakdowns; costly repairs and lost efficiency in street sweeping. V. ATTACHMENTS • None VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None AGENDA SECTION: RESOLUTIONS AGENDA ITEM# 6 REPORT# 21 STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: JEFF PEARSON, TRANSPORTATION ENGINEER NAME,TITLE DEPARTMENT DIRECTOR lEr REVIEW: _11.tr SIGNATURE • vr REVIEWED BY CITY MANAGER: / Ar ITEM FOR COUNCIL CONSIDERATION: Consideration of a Resolution declaring adequacy of petition and ordering preparation of feasibility report. I. RECOMMENDED ACTION: By Motion: 1. Adopt the attached Resolution declaring adequacy of the Richfield Parkway improvement petition and preparation of • feasibility report. 2. Schedule a Public Hearing for February 12, 2013 II. BACKGROUND City staff obtained the attached signed petition from residents on 17th Avenue that asks the City Council to consider ordering the construction of Richfield Parkway (along the current alignment of 17th Avenue). This includes the purchase of the remaining twelve residential properties on 17th Avenue from 65th Street to 63rd Street. The petition contains signatures from nine of the twelve property owners (75%). At the time this report was being prepared, two additional residents had verbally agreed to purchase-offers on their properties. However, those offers had yet to be revised and presented to them in time for the parties to be included on the petition. Discussion with the final unsigned property owner is continuing. 0122201 3 Richfield ParkwayPetition Guidance for this process was given to staff members at the May 8, 2012 work session with formal direction given at the May 22, 2012 City Council Meeting. Initial meetings with the property owners began shortly thereafter. Taft-Legion Stormwater Improvements Neighborhood Impact On October 9, 2012 the City Council approved a cooperative agreement with the Minnehaha Creek Watershed Management District to complete improvements to the stormwater treatment at Taft and Legion Lakes in Richfield. One of the items within that project is the construction of the Richfield Parkway North Connection, a road that will connect Bloomington Avenue to Richfield Parkway (17th Ave). When this project was initially presented to the public at an open house in January 2011, there was considerable resistance from residents on 17th Avenue due to the impacts of increased traffic and construction. Many of the residents complained that they expected their properties to be purchased years ago as part of the redevelopment. Special Assessment Solution In response to neighborhood frustration and concerns, the possibility emerged of completing the Richfield Parkway Phase II project (and purchasing the properties along 17th Avenue) through the use of a special assessment. This process would have several attractive results. It would: • Allow for the completion of the full Richfield Parkway cross section from 66th Street to Bloomington Avenue, similar to the Cedar Corridor Redevelopment Area Plans. • Complete the purchase of the remaining residential properties on 17th Avenue eliminating a significant hurdle to future redevelopment. • Provide relief to residents on 1 7th Avenue who are frustrated with unknown future traffic and redevelopment issues. Once purchased by the City, the properties would be conveyed to the HRA for a nominal amount and the HRA would pay the annual assessment until a developer purchases the parcels. Resident Driven Process During initial discussion regarding the possibility of the special assessment project, City Council members made it clear that it must be a resident-driven process with considerable support from the property owners on 17th Avenue. With this direction, staff and consultants used the following steps in obtaining signatures: 1. Met with residents at a neighborhood meeting in May 2012 to present: an overview of the process, gauge initial response from property owners, and gather contact information to proceed with appraisals. 2. Obtained appraisals for the twelve properties along 17th Avenue. 3. Put together purchase offers based on appraised values as well as relocation costs and other required items. 4. Presented the offers to the property owners and obtained purchase agreements and petition signatures as they were accepted. 5. Revised purchase agreement dates and conditions as discussed, and verbally agreed to, with specific property owners. City staff and the consultant are continuing discussions with the sole property owner who has not come to a signed or verbal agreement. III. BASIS OF RECOMMENDATION A. POLICY • Minnesota Statutes Chapter 429 gives cities authority to levy special assessments. • If the special assessment is initiated by petition it must have the signatures of the owners of at least 35 percent in frontage of the property bordering the proposed improvements. B. CRITICAL TIMING ISSUES • The purchase agreements as currently written are contingent on the City Council ordering the project by March 2013. C. FINANCIAL • There is no financial impact by adopting the attached resolution and ordering the feasibility report. • The proposed funding is identified on the attached uses and sources sheet. D. LEGAL • The City Attorney has reviewed the attached resolution and will be available for questions. E. ENVIRONMENTAL CONSIDERATIONS • None. IV. ALTERNATIVE RECOMMENDATION(S) • Council may choose not to adopt the attached resolution which would delay the special assessment process. V. ATTACHMENTS • Resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report • Petition for Improvement from 17th Avenue Property Owners • Funding Uses and Sources VI. PRINCIPAL PARTIES EXPECTED AT MEETING • 17th Avenue Residents RESOLUTION NO. RESOULTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A certain petition requesting the improvement of Richfield Parkway between the center-line of 65th Street and the center-line of 63rd Street by the abutting residents, filed with the council January 22, 2013, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minn. Stat. § 429.035. 2. The petition for proposed Improvement No.CP-41007 (North Richfield Parkway) is hereby referred to the City Engineer. The City Engineer is to prepare a feasibility report no later than January 30, 2013, reporting in a preliminary way as to whether the proposed improvement is: necessary, cost- effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. The City Engineer is directed to post a copy of the feasibility report on the City website for public review as soon as the report is available. The City Council will formally receive the feasibility report at its regular meeting on February 12, 2012. 3. The council will consider the improvement of Richfield Parkway as described above in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at the estimated total cost as determined in the feasibility report. 4. A public hearing shall be held on such proposed improvement on February 12, 2013, in the council chambers of the Richfield Municipal Center at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of January, 2013. Debbie Goettel, Mayor Nancy Gibbs, City Clerk 417495v1 CAH RC145-624 L(J d Petition For Local Improvement City of Richfield, Minnesota November 6th, 2012. To the City Council of Richfield, Minnesota: We, the undersigned, owners of not less than 35 percent in frontage of the real property abutting on 17th Avenue South, between`the center-line of 65th Street and the center-line of 63rd Street, hereby petition that such street be improved by total reconstruction pursuant to Minnesota Statutes, Chapter 429. Signature of Owner(s) Description of Property 1. 6314 17th Avenue So, Richfield 6314 17th Avenue So, Richfield 2. 6320 17th Avenue So, Richfield 6320 17th Avenue So, Richfield , ° : c �ytiF -17th Avenue So, Richfield 6326 17th Avenue So, Richfield 1 4. - " ct _, 6332 17th Avenue So, Richfield 6332 17th Avenue So, Richfield r-) cfri 5. .4 .;4 6338 17th Avenue So, Richfield ff/t� 6338 17th Avenue So, Richfield 6. �! d 6344 17th Avenue So, Richfield 6344 17th Avenue So, Richfield 7. i, _ 6408 17th Avenue So, Richfield 6408 17th Avenue So, Richfield 8. 6414 17th Avenue So, Richfield 6414 17th Avenue So, Richfield ° 9. 6426 17th Avenue So, Richfield 6426 17th Avenue So, Richfield 10. -- - 6432 17th Avenue So, Richfield 1%;�:: � _ 6432 17th Avenue So, Richfield 11. 6438 17th Avenue So Richfield 6438 17th Avenue So, Richfield 12. "�1 6444 17th Avenue So, Richfield r .. 1- � i�r� 1- --4- °' 6444 17th Avenue So, Richfield 413906v1 CAH RCI45-624 Richfield Parkway North Funding Uses/Sources Estimated Uses: 17th Avenue ROW $2,600,000 * ROW Services $100,000 Parkway Construction (63rd-65th) $400,000 TRPD Path $100,000 Engineering/Legal/Admin $125,000 Contingency 20% $620,000 Total Uses $3,945,000 Estimated Sources: TRPD Capital $120,000 TRPD Right of Way $200,000 Hennepin County Community Works $627,000 Total Sources $947,000 Funding Gap $2,998,000 Special Assessment Bond $2,998,000 *Estimate based on appraissals of 12 homes+differential housing payment, $200k for previously purchased homes, $10K*14 for demolition,$5k*12 for relocation. AGENDA SECTION: RESOLUTIONS AGENDA ITEM# 7 REPORT# 22 Maid STAFF REPORT RICHFIELD IELC CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME,TITLE DEPARTMENT DIRECTOR REVIEW: ••J Jr • frriMMHWA REVIEWED BY CITY MANAGER: A I I 1#11°ii Yr ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution providing for the sale of$3,120,000 General Obligation Improvement Bonds, Series 2013A. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution providing for the sale of $3,120,000 General Obligation Improvement Bonds, Series 2013A. II. BACKGROUND In conjunction with the Richfield Parkway North Connection Project, the City proposes to make certain capital improvements to Richfield Parkway between 63rd and 65th Street. This capital project known as Richfield Parkway Phase II would involve reconstruction of the road, widening of the road to include a separate bike trail, green boulevards, relocating a sidewalk, reconstructing curbs and gutters, and replacement of certain utilities. In addition, the project would require the acquisition of approximately 14 properties located on 17th Avenue of which two properties have already been purchased. Once the 14 properties are acquired and all costs are accounted for, the properties will be specially assessed and conveyed to the Richfield Housing and Redevelopment Authority (HRA). The HRA would then be responsible for the payment of the assessment portion of the debt service. 01222013 Special Assessment Bonds During the prepayment period of the special assessment process, it is planned to prepay the special assessment amount with funds from the City's Permanent Improvement Revolving Fund (PIR). An internal loan would then be established between the HRA and the PIR Fund until the property can be sold to a future developer for redevelopment. The proceeds from the sale of the property to a future developer would be used to pay off the internal loan. The proceeds from the prepayment would be used to pay down the outstanding principal balance on the bonds in February 2015. III. BASIS OF RECOMMENDATION A. POLICY • The Richfield Parkway Phase II (63rd to 65th) is consistent with the City's Comprehensive Plan and the Capital Improvement Budget and Plan. B. CRITICAL TIMING ISSUES • In order to fund the acquisition of properties it is important to have the financing for acquisitions in place. • Beginning after March 31, 2013, the City may close on the properties that are part of the project according to purchase agreement terms. • Construction contract to be awarded no later than February 12, 2014. • Special Assessment process begins during Fall of 2014. C. FINANCIAL • The total cost of the Richfield Parkway Phase II project is estimated to be $3,945,000. • Funding for the project is as follows: Three Rivers Park District $ 320,000 Hennepin County Community Works $ 627,000 G.O. Improvement Bonds $2,998,000 Total Funding $3,945,000 • The par amount of the bonds to be issued is $3,120,000. • The debt service on the bonds will be paid from a combination of a debt service tax levy (75% of par value of bonds) and a special assessment (25% of par value of bonds) levied against the Richfield Housing and Redevelopment Authority in the amount of$780,000. • The annual tax levy to provide for the debt service of the bonds will average $157,720 over the 20-year life of the bonds. • The estimated annual increases in taxes due to the issuance of these bonds for a residential property valued at $175,000 will be approximately $20.12. D. LEGAL • Legal Council has reviewed the Pre-Sale report and the attached resolution. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Decide not to proceed with the sale of bonds and look for alternatives to the fund the acquisition of the 14 properties and reconstruction of the roadway. V. ATTACHMENTS • A Resolution Providing for the Sale of$3,120,000 G.O. Improvement Bonds, Series 2013A • Bond Pre-Sale Report. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Rebecca Kurtz, Ehlers & Associates, Inc. ri - I RESOLUTION PROVIDING FOR THE SALE OF $3,120,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2013A WHEREAS, the City Council of the City of Richfield, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,120,000 General Obligation Improvement Bonds, Series 2013A (the "Bonds") to finance the acquisition and construction for the Richfield Parkway Phase II project. WHEREAS, the City has retained Ehlers &Associates, Inc. in Roseville, Minnesota (Ehlers), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on Tuesday, February 26, 2013 for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of January, 2013. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk dN Debt Issuance Services January 22, 2013 Pre-Sale Report for $3,120,000 General Obligation Improvement Bonds, Series 2013A City of Richfield, Minnesota Prepared and Presented by: RICHFIELD Rebecca Kurtz Financial Advisor And Brian Reilly MINI111111111111111111= Financial Advisor vvvvvv.ohlers inacorri ittik EHLE RS Nolir LEADERS IN PUBLIC FINANCE Minnesota Offices also in Wisconsin and Illinois phone 651-697-8500 fax 651-697-8555 3060 Centre Pointe Drive Roseville,MN 55113-1122 toll free 800-552-1171 Debt issuance Services Executive Summary of Proposed Debt Proposed issue: $3,120,000 General Obligation Improvement Bonds,Series 2013A Authority: The Improvement Bonds are being issued pursuant to Minnesota Statues, Chapter 429 and 475. Because the City assessing at least 20% of the project costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. The Bonds will be general obligations of the City, for which its full faith,credit and taxing powers are pledged. Purposes/Funding Sources: The proposed Improvement Bond includes financing for the following purposes: • Acquisition of properties and the construction of Richfield Parkway. Debt service will be paid from assessments of 25%of the Bonds to the HRA and a tax levy. Term/Call Feature The Improvement Bonds are being issued for a 20 year term. Principal on the Bonds will be due on February 1 in the years 2015 through 2034. Interest is payable every six months beginning February 1,2014. The Bonds maturing February 1, 2023, and thereafter will be subject to prepayment at the discretion of the City on February 1, 2022, or any date thereafter. Bank Qualification Because the City is issuing less than $10,000,000 in the calendar year,the City will be able to designate the Bonds as"bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated AA+ by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Method of ale/Placement: In order to obtain the lowest interest cost to the City, we will solicit competitive bids for purchase of the Bonds from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.20% of the principal amount of each issue. The discount is treated as an interest item and provides the underwriter with all or a portion of its compensation in the transaction. Presale Report January 22, 2013 NW City of Richfield, Minnesota Page Debt issuance Services If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We are working with the City to monitor the potential advance refunding of several Bonds including the 2006 and 2007 issues. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds,and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt securities/tax credit securities, the Issuer must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. Risk Factors: Special Assessments: We have assumed the HRA will pre-pay the assessments in full on February 1, 2015. If the assessments are not pre-paid, the City will need to find additional funds to make the February 1,2015 payment for the Improvement Bond. Aft Presale Report January 22, 2013 City of Richfield, Minnesota Page 2 Debt Issuance Services Proposed Debt Issuance Schedule Pre-Sale Review by Council: January 22,2013 Distribute Official Statement: Week of February 4,2013 Conference with Rating Agency: Week of February 11,2013 City Council Meeting to Award Sale of the Bonds: February 26,2013 Estimated Closing Date: Late March 2013 Attachments Sources and Uses of Funds Proposed Debt Service Schedules Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts: Financial Advisors: Rebecca Kurtz (651)697-8516 Brian Reilly (651)697-8541 Bond Analyst: Wendy Lundberg (651)697-8540 Bond Sale Coordinator: Alicia Baldwin (651)697-8523 Financial Analyst: Alicia Gage (651)697-8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. O Presale Report January 22, 2013 City of Richfield, Minnesota Page 3 Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,120,000 General Obligation Improvement Bonds, Series 2013A A. WHEREAS,the City Council of the City of Richfield,Minnesota,has heretofore determined that it is necessary and expedient to issue the City's $3,120,000 General Obligation Improvement Bonds, Series 2013A (the "Bonds"), to finance acquisition and construction for the Richfield Parkway project,in the City;and B. WHEREAS,the City has retained Ehlers&Associates,Inc.,in Roseville,Minnesota("Ehlers"),as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60,Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting;Proposal Opening. The City Council shall meet at 7:00 PM on Tuesday,February 26,2013, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 22nd day January,2013. City Clerk City of Richfield, Minnesota $3,120,000 General Obligation Improvement Bonds, Series 2013 "AA" Rated, B.Q. Market Rates plus 25bps Table of Contents Report Sources&Uses Debt Service Schedule 2 Net Debt Service Schedule Levy Schedule .................................................................................................................................................................................................................................................. Ser 2013 GO Impry Bds SINGLE PURPOSE 1/14/2013 I 2:55 PM EHLERS t 1ARFRS IN I U131IF FINANCE U City of Richfield, Minnesota $3,120,000 General Obligation Improvement Bonds, Series 2013 "AA" Rated, B.Q. Market Rates plus 25bps Sources & Uses Dated 03/20/2013 I Delivered 03/20/2013 Sources Of Funds Par Amount of Bonds $3,120,000.00 Total Sources $3,120,000.00 Uses Of Funds Total Underwriter's Discount(1.200%) 37 440.00 Costs of Issuance 38 000.00 Deposit to Capitalized Interest(CIF)Fund 46,107.91 Deposit to Project Construction Fund 2,998 000 00 Rounding Amount 452.09 Total Uses $3,120,000.00_ Ser 2013 GO Impry Bds I SINGLE PURPOSE I 1/14/2013 I 2:55 PM ØEHLERS 1 FADERS IN MIMIC FINANCE Page 1 7-9 City of Richfield, Minnesota $3,120,000 General Obligation Improvement Bonds, Series 2013 "AA"Rated, B.Q. Market Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/20/2013 - - • - - - 02/01/2014 - - 46,107.91 46,107.91 46,107.91 08/01/2014 - - 26,686.25 26,686.25 - 02/01/2015 840,000.00 0.750% 26,686.25 866,686.25 893,372.50 08/01/2015 - - 23 536.25................................................__23,536.25 - 02/01/2016 105,000.00 0.850% 23,536.25 128,536.25 152,072.50 • 08/01/2016 - - 23,090.00 23,090.00 - 02/01/2017 105,000.00 1.000% 23,090.00 128,090.00 151,180.00 08/01/2017 - - 22,565.00 22,565.00 - . 02/01/2018 105,000.00 1.150% 22,565.00 127,565.00 150,130.00 08/01/2018 - - 21,961.25 21,961.25 - 02/01/2019 105,000.00 1.250% 21,961.25 126,961.25 148,922.50 08/01/2019 - - 21,305.00 21,305.00 - 02/01/2020 110,000.00 1.400% 21,305.00 131,305.00 152,610.00 08/01/2020 - - 20,535.00 20,535.00 - 02/01/2021 110,000.00 1.550% 20,535.00 130,535.00 151,070.00 08/01/2021 - - 19,682.50 19,682.50 - 02/01/2022 110,000.00 1.750% 19,682.50 129,682.50 149,365.00 08/01/2022 - - 18,720.00 18,720.00 - 02/01/2023_..... 115,000.00 1.950% 18,720.00........ 133,720.00 152,440.00 08/01/2023 - - 17,598.75 17,598.75 - 02/01/2024 115,000.00 2.050% 17,598.75 132,598.75 150,197.50 08/01/2024 - - 16,420.00 16,420.00 - 02/01/2025 115,000.00 2.150% 16,420.00 131,420.00 147,840.00 08/01/2025 - - 15,183.75 15,183.75 - 02/01/2026 120,000.00 2.250% 15,183.75 135,183.75 150,367.50 08/01/2026 - - 13,833.75 13,833.75 - 02/01/2027 120,000.00 2.300% 13,833.75 133,833.75 147,667.50 08/01/2027 - - 12,453.75 12,453.75 - 02/01/2028 125,000.00 2.400% 12,453.75 137r453.75 149,907.50_ 08/01/2028 - - 10,953.75 10,953.75 - 02/01/2029 130,000.00 2.500% 10,953.75 140,953.75 151,907.50 08/01/2029 - - 9,328.75 9,328.75 - 02/01/2030 130,000.00 2.550% 9,328.75 139,328.75 148,657.50 08/01/2030 - - 7,671.25 7,671.25 - 02/01/2031 135,000.00 2.600% 7,671.25 142,671.25 150,342.50 08/01/2031 - - 5,916.25 5,916.25 - 02/01/2032 140,000.00 2.700% 5,916.25 145,916.25 151,832.50 08/01/2032 - - 4,026.25 4,026.25 - 02/01/2033 140,000.00 2.800% 4,026.25 144,026.25 148,052.50 08/01/2033 - - 2,066.25 2,066.25 - 02/01/2034 145,000.00 2.850% 2,066.25 147,066.25 149,132.50 Total $3,120,000.00 - $673,175.41 $3,793,175.41 - Yield Statistics Bond Year Dollars $29,920.33 Average Life 9.590 Years Average Coupon 2.2498927% Net Interest Cost(NIC) 2.3750250% True Interest Cost(TIC) 2.3600852% Bond Yield for Arbitrage Purposes 2.2147379% All Inclusive Cost(AI ... .. 2 .. . C) .510055549% IRS Form 8038 Net Interest Cost 2.2498927% WeightedAverage Maturity........._......................._..............._.............................._.............._..._... ...................._..............................__.._.__............................._._......._........................_......_.._.............._......_9.590 Years... Ser2013 GO Impry Bds I SINGLE PURPOSE I 1/14/2013 I 2:55 PM 0 EHLERS LEADERS ifi!MAW;FINANCE Page 2 7 - ID City of Richfield, Minnesota $3,120,000 General Obligation Improvement Bonds, Series 2013 "AA" Rated, B.Q. Market Rates plus 25bps Net Debt Service Schedule Fiscal Date Principal Coupon Interest Total P+I CIF Net New D/S Total 03/20/2013 - - - - - - - 02/01/2014 - - 46,107.91 46,107.91 (46,107.91) - - 08/01/2014 - 26,686.25 26,686.25 - - 26,686.25 - 02/01/2015 840,000.00 0.750% 26,686.25 866,686.25 - 866,686.25 893,37250 08/01/2015 - 23,536.25 23,536.25 - - _._ 23,536.25 - 02/01/2016 105,000.00 0.850% 23,536.25 128,536.25 - 128,536.25 152,07250 08/01/2016 - 23,090.00 23,090.00 - - 23,090.00 - 02/01/2017 105,000.00 1.000% 23,090.00 128,090.00 - 128,090.00 151,180.00 08/01/2017 - 22,565.00 22,565.00 - - 22,565.00 - 02/01/2018 105,000.00 1.150% 22,565.00 127,565.00 - 127 565.00 150 13000 08/01/2018 - 21,961.25 21,961.25 - - 21,961.25 - 02/01/2019 105,000.00 1.250% 21,961.25 126,961.25 - 126,961.25 148,92250 08/01/2019 - - 21,305.00 21,305.00 - 21,305.00 - 02/01/2020 110,000.00 1.400% 21,305.00 131,305.00 - 131,305.00 152,610.00 08/01/2020 - 20,535.00 20,535.00 - 20,535.00 - 02/01/2021 110,000.00 1.550% 20,535.00 130,535.00 - 130,535.00 151,070.00 08/01/2021 - - 19,682.50 19,682.50 - 19,682.50 - 02/01/2022 110,000.00 1.750% 19,682.50 129,682.50 - 129,682.50 149,365.00 08/01/2022 - - 18,720.00 18,720.00 - 18,720.00 - 02/01/2023 115,000.00 1.950% 18,720.00 133,720.00 - 133,720.00 . 152,440.00 08/01/2023 - - 17,598.75 17,598.75 - 17,598.75 - 02/01/2024 115,000.00 2.050% 17,598.75 132,598.75 - 132,598.75 150,19750 08/01/2024 - - 16,420.00 16,420.00 - 16,420.00 - 02/01/2025 115,000.00 2.150% 16,420.00 131,420.00 - 131,420.00 147,840.00 08/01/2025 - - 15,183.75 15,183.75 - 15,183.75 - 02/01/2026 120,000.00 2.250% 15,183.75 135,183.75 - 135,183.75 150,36750 08/01/2026 - - 13,833.75 13,833.75 - 13,833.75 - 02/01/2027 120,000.00 2.300% 13,833.75 133,833.75 - 133,833.75 147,66750 08/01/2027 - - 12,453.75 12,453.75 - 12,453.75 - 02/01/2028 125,000.00 2.400% 12,453.75 137,453.75 - 137,453.75 149,90750 08/01/2028 - - 10,953.75 10,953.75 - 10,953.75 - 02/01/2029 130,000.00 2.500% 10,953.75 140,953.75 - 140,953.75 151,90750 08/01/2029 - - 9,328.75 9,328.75 - 9,328.75 - 02/01/2030 130,000.00 2.550% 9,328.75 139,328.75 - 139,328.75 148,65750 08/01/2030 - - 7,671.25 7,671.25 - 7,671.25 - 02/01/2031 135,000.00 2.600% 7,671.25 142,671.25 - 142,671.25 150,34250 08/01/2031 - - 5,916.25 5,916.25 - 5,916.25 - 02/01/2032 140,000.00 2.700% 5,916.25 145,916.25 - 145,916.25 151,83250 08/01/2032 - - 4,026.25 4,026.25 - 4,026.25 - 02/01/2033 140,000.00 2.800% 4026.25 144,026.25 144,026.25 148,05250 08/01/2033 - - 2,066.25 2,066.25 - 2,066.25 - 02/01/2034 145,000.00 2.850% 2,066.25 147,066.25 - 147,066.25 149,13250 Total $3,120,000.00 - $673,175.41 $3,793,175.41 (46,107.91) $3,747,067.50 - Ser 2013 GO Impry Bds I SINGLE PURPOSE I 1/14/2013 I 2:55 PM 0 EWERS I EADERS IN MI IC FINANCE Page 3 • — II City of Richfield, Minnesota $3,120,000 General Obligation Improvement Bonds, Series 2013 "AA"Rated, B.Q. Market Rates plus 25bps Levy Schedule Net DS* Special Date Principal Coupon Interest Total PH CIF Net D/S 1.05% Asmnt Levy Amount 02/01/2014 - - 46,107.91 46,107.91 (46,107.91) - - - - 02/01/2015 840,000.00 0.750% 53,372.50 893,372.50 - 893,372.50 938,041.13 (780,000.00) 158,041.13 02/01/2016 105,000.00 0.850% 47,072.50 152,072.50 - 152,072.50 159,676.13 - 159,676.13 02/01/2017 105,000.00 1.000% 46,180.00 151,180.00 - 151,180.00 158,739.00 - 158,739.00 02/01/2018 105,000.00 1.150% 45,130.00 150,130.00 150 130.00 157,636.50 157,636.50 02/01/2019 105,000.00 1.250% 43,922.50 148,922.50 - 148,922.50 156,368.63 - 156,368.63 02/01/2020 110,000.00 1.400% 42,610.00 152,610.00 - 152,610.00 160,240.50 - 160,240.50 02/01/2021 110,000.00 1.550% 41,070.00 151,070.00 - 151,070.00 158,623.50 - 158,623.50 02/01/2022 110,000.00 1.750% 39,365.00 149,365.00 - 149,365.00 156,833.25 - 156,833.25 02/01/2023 115,000.00 1.950% 37,440.00 152,440.00 - 152,440.00 160,062.00 - 160,062.00 02/01/2024 115,000.00 2.050% 35,197.50 150,197.50 - 150,197.50 157,707.38 - 157,707.38 02/01/2025 115,000.00 2.150% 32,840.00 147,840.00 - 147,840.00 155,232.00 - 155,232.00 02/01/2026 120,000.00 2.250% 30,367.50 150,367.50 - 150,367.50 157,885.88 - 157,885.88 02/01/2027 120,000.00 2.300% 27,667.50 147,667.50 - 147,667.50 155,050.88 - 155,050.88 02/01/2028 125,000.00 2.400% 24,907.50 149,907.50 - 149,907.50 157,402.88 157,402.88 02/01/2029 130,000.00 2.500% 21,907.50 151,907.50 - 151,907.50 159,502.88 - 159,502.88 02/01/2030 130,000.00 2.550% 18,657.50 148,657.50 - 148,657.50 156,090.38 - 156,090.38 02/01/2031 135,000.00 2.600% 15,342.50 150,342.50 - 150,342.50 157,859.63 - 157,859.63 02/01/2032 140,000.00 2.700% 11,832.50 151,832.50 - 151,832.50 159,424.13 - 159,424.13 02/01/2033 140,000.00 2.800% 8,052.50 148,052.50 - 148,052.50 155,455.13 - 155,455.13 02/01/2034 145,000.00 2.850% 4,132.50 149,132.50 - 149,132.50 156,589.13 - 156,589.13 Total $3,120,000.00 - $673,175.41 $3,793,175.41 (46,107.91) $3,747,067.50 $3,934,420.88 (780,000.00) $3,154,420.88 Ser 2013 GOlmpry Bds I SINGLE PURPOSE I 1/14/2013 1 2:55 PM . 0 EHL R LEASERS IN 1'UBL1C FINANCE Page 4 AGENDA SECTION: OTHER BUS. AGENDA ITEM# 8 REPORT# 23 STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: WILLIAM F. FILLMORE,LIQUOR OPERATIONS DIRECTOR NAME,TITLE DEPARTMENT DIRECTOR REVIEW: LJ \ +` � .. . SIGNAT REVIEWED BY CITY MANAGER: r i ITEM FOR COUNCIL CONSIDERATION: Consideration of award of contract for Renovation of Municipal Liquor Store #1 at 6444 Lyndale Avenue South. I. RECOMMENDED ACTION: By Motion: Accept the bid minutes/tabulation and award contract for renovation of municipal liquor store #1 at 6444 Lyndale Avenue South to Ebert Construction Company in the sum of $682,200 and add alternate #1 for $18,428 and add alternate #2 for $23,450. II. BACKGROUND At the February 8, 2012 city council/staff goal setting session, staff proposed and was directed to establish, plan and implement an upgrade to municipal liquor store #1 at 6444 Lyndale Avenue South. A first reading of an ordinance to authorize expenditures for the planning and upgrade of the store pursuant to the Richfield Charter, Section 8.04 was held on September 11, 2012 and a public hearing and second reading of the ordinance took place on October 9, 2012 and was approved by the Richfield city council. Besides two major improvements (roof and HVAV), no major improvements have been made to that location for over 30 years. 0122Iiquor The store lighting fixtures, coolers, flooring and check-out counters are well beyond normal replacement; moreover, the general appearance of the store has deteriorated and does not present an attractive customer appeal. With the influx of potentially new customers to the area of 65th-66th Streets and Lyndale Avenue due to the recent development, it is especially critical to refresh the store both in terms functionality. Wold Architect and Engineering was hired to assist with planning and implementation of an upgrade, and also to give an assessment of the building structure. While the interior area was clearly identified, cosmetically and mechanically, there were several deficient exterior components that were in need of immediate repair and ultimate replacement. Thus, two alternate bids were added to the invitation to bid from contractors. Alternate #1 was for tuckpointing and brick repair/replacement. Inspections of the brick crown and mortar revealed spalled bricks and multiple cracks in the mortar. Alternate #2 specifically related to the removal and replacement of the receiving dock, concrete retaining wall and concrete stairs on the west side and rear of the store. The condition of the receiving dock, retaining wall and stairs have been deteriorating for several years with multiple repairs, but with harsh weather and extensive use, it has become a safety issue and replacement is the only option. The base bid upgrades include: • Replacement of entryway doors which will be ADA compliant. • Replacement of south and east windows with energy efficient glass and addition of a brick "knee wall". • Energy efficient interior lighting. • Cooler, display doors, racks and mechanical refrigeration equipment. • Office relocation to front of store making additional room for cooler expansion. • Current ceiling removed and conversion to open ceiling. • Sales floor treatment. • Retail shelving and point of sale counter replacement. • Exterior soffit and fascia lighting replacement. Wold Architects have indicated the project will take six weeks to complete, with four weeks interruption of business. During and leading up to actual construction, staff will be actively promoting and directing our Lyndale customers to another Richfield location. III. BASIS OF RECOMMENDATION A. POLICY • The Richfield city council has held the public hearing and approved, by ordinance, the expenditure limits for the improvement. B. CRITICAL TIMING ISSUES • Staff and Wold Architects are recommending construction to begin in April 2013. C. FINANCIAL • Staff and Wold Architects estimated a project cost of$800,000 with add alternates and design costs of$48,000. D. LEGAL • Legal council reviewed the transitory ordinance prior to the public hearings. • The advertisement for bid was published in the Richfield Sun-Current on December 20, 2012. • The city has followed the competitive bid process and should award the contact to the lowest responsible bidder. • Bid openings were held on January 10, 2013 at 2 PM at the Richfield Municipal center. A copy of the bid tabulations for the upgrade is attached. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Council may choose to reject all bids and direct staff to obtain new bids; however, the prices received for the contract and alternates are competitive, and staff does not believe lower prices can be obtained fro a reputable contractor. V. ATTACHMENTS • A copy of the January 10, 2013 bid tabulation for the upgrade of municipal liquor store #1 at 6444 Lyndale Avenue South. • Recommendation from Wold Architectural • Cost Analysis • Interior/Exterior Renderings VI. PRINCIPAL PARTIES EXPECTED AT MEETING • A representative from Wold Architectural. — I CITY OF RICHFIELD, MINNESOTA Bid Opening January 10, 2013 2:00 p.m. Richfield Liquor Store — 2013 Renovation Bid No. 13-01 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Richfield Liquor Store— 2013 Renovation, as advertised in the official newspaper on December 20, 2012. Present: Nancy Gibbs, City Clerk Bill Fillmore, Liquor Operations Director Dave Conrads, Building Operations Manager Mike Klass, Wold Architects and Engineers Theresa Schyma, City Manager Representative The following bids were submitted and read aloud: Bid Alternate#1 Alternate#2 Bidder's Name Bond Addendum Base Bid Tuckpointing & Loading Dock Brick Repair American Liberty Construction Yes Yes $705,000.00 $19,800.00 $18,000.00 Rockford, MN JS Cates Construction, Inc. Yes Yes $683,000.00 $18,000.00 $25,000.00 Hamel, MN CM Construction Co. Yes Yes $713,350.00 $22,455.00 $28,400.00 Burnsville, MN Ebert Construction Yes Yes $682,200.00 $18,428.00 $23,450.00 Corcoran, MN Kue Contractors Yes Yes $714,069.00 $14,000.00 $26,128.00 Watkins, MN A&M Construction Yes Yes $896,800.00 $22,500.00 $26,800.00 Oak Grove, MN JPMI Construction Yes Yes $783,900.00 $27,000.00 $27,000.00 St. Paul, MN The City Clerk announced that the bids would be tabulated and considered at the January 22, 2013 City Council Meeting. Nancy Gibbs City Clerk • r� f January 14,2013 WQL Bill Fillmore City of Richfield 6700 Portland Ave.S. architects Richfield,Minnesota 55423 engineers www.wotdae.com Re: City of Richfield Richfield Liquor—2013 Renovation 305 Saint Peter Street Commission No. 122086 Saint Paul,MN 55102 tel 651 227 7773 Dear Bill: tax 651 223 5646 We recommend the following information be presented to the City Council: mail@woldae.com Richfield Liquor—2013 Renovation At 2:00 p.m. on Thursday,January 10,2013,seven(7)bids were received for the Richfield Liquor—2013 Renovation Project.Ebert Construction submitted the low base bid of$682,200.00.A copy of the bid tabulation is enclosed for your review. We recommend you enter into a contract with Ebert Construction as follows: A. Base Bid $682,200.00 Recommendation: Accept Base Bid. B. Alternate#1: Tuckpointing&Brick Repair $18,428.00 This Alternate includes the costs to tuckpoint select exterior brick areas,and repair of cracked or spalled brick around the building. Recommendation: Accept this alternate C. Alternate#2: Loading Dock $23,450.00 This Alternate included the costs to remove and replace the exterior concrete receiving dock,concrete retaining wall and concrete stairs at the west side of the building. Recommendation:Accept this alternate Total Contract Award $724,078.00 • The project is within the established budget,per the attached summary. Sincerely, WOLD ARCHITECTS AND ENGINEERS Michael W.Klass If LEED AP Associate Enclosures cc: Steve Devich,City of Richfield Dave Conrads,City of Richfield Chris Regis,City of Richfield Michael Cox,Wold(letter only) Minnesota Illinois KL/CI_Richfietd/122086/crsp1lan13 Michigan Colorado designers and researchers for public environments City of Richfield WQL I Richfield Liquor Store-2013 Renovation January 14, 2013 COST ANALYSIS Construction Document Estimate Bid/Award 12/14/2012 1/22/2013 Construction Building Construction(includes renovation work& new beverage cooler) $ 700,000 $ 682,200 Alternate#1 -Tuckpointing & Brick Repair 20,000 $ 18,428 Alternate#2-Loading Dock $ 25,000 $ 23,450 Shelving-Sales Area:Allowance* 20,000 $ 20,000 Signage-Exterior:Allowance* $ 10,000 $ 10,000 Signage-Interior:Allowance * $ 12,000 $ 12,000 Security-Camera& Low Voltage:Allowance ** $ 5,000 $ 5,000 Construction Contingency $ 8,000 $ 28,922 Construction Budget $ 800,000 $ 800,000 *Wold Architects to prepare separate quote packages for this work. Budget amount has been carried over for"Bid/Award"column until final quotes are accepted. **This work to be performed by City's Security vendor/contractor under separate contract. W!Docs/projects/predesign/cost_analysis_master Commission No.[COMM#] - 1-t Project Name: Richfield Liquor Store- BID TABULATION i 2013 Renovation I! W°� • Richfield,Minnesota 55423 Wold Architects and Engineers Commission No.: 122086 305 St Peter Street t architects engineers Date: January 10,2013 St.Paul,Minnesota 55102 'a www.wo�aee.eum Time: 2:OOpm Ph:651.227.7773 Fax:851.223.5646 E . 73 m Alternate#1 Alternate#2 Bidders Name d Base Bid Tuckpointing&Brick Loading Dock Remarks v m Repair a American Liberty Construction 6011 Lone Oak Road Rockford,MN 55373 1,2 Y $705,000 $19,800 $18,000 763 477-9900 763 477-9600 A&M Construction,Inc. 4021 Viking Blvd.N.W. Oak Grove,MN 55303 1,2 Y $896,800 $22,500 $26,800 763 753-0159 763 753-4848 JS Cates Construction 2400 Cates Ranch Drive Hamel,Minnesota 55340 1,2 Y $683,000 $18,000 $25,000 763 478-8961 763 478-8794 CM Construction Co. 12215 Nicotet Ave.S. • Burnsville,Minnesota 55337 1,2 Y $713,350 $22,455 $28,400 952 895-8223 952 895-8183 Ebert Construction 23350 Country Road 10 Corcoran,Minnesota 55357 1,2 Y $682,200 $18,428 $23,450 763 498-7844 763 498-9951 JPMI Construction Co. 2310 County Road#105 St.Paul,Minnesota 55112 1,2 Y $783,900 $27,000 $27,000 651 636-1699 651 636-1699 • Kue Contractors 130 Central Ave S. Watkins,Minnesota 55389 1,2 Y $714,069 $14,000 $26,128 320 764-2525 320 764-2524 • S-5 , s 1 sur csF.v...s,... _ 7 v_ / / / , 3 I 1 t 1r 1 I E .. 11 ---.:-;':°.--,,,, ] 'at�S,}.1 t4{?fi �{ 1 t x;4.%9 k r 3Y , L yr .n Mt_ s, l...,:,&,-,...„ ..„. bill, „_.... ,...,.. , �c ,. MI ;`o'f'f#r.+ .. a }w a Z„,,,...„...„..c..... . , ',,KI-A:',Nr...'r4As' • ti • } `...;..-- ......., .....- ill( • -,..... ...- . ..., ■,.'ff?'''' '-' '- •"-'''. - - ' - .. . .., , . . -... 1 , I 1 ,„f 1 t,' •:'- .,.- II , . • 4. ........6..... is, 1 I 1 4'_. ... . , A . _. I . - , '.I 1, ._ . . - , ? •. OW I 414 I ' .-... . , ..' . . . , - g • \- .,,4 k"\\\\*\ ' I • ',"' ' i i''' 4,.., .. . , IN' b , ,., %is.. ... , . ... 1 i , ,4• ; . 40,40111/.1 .. , ., , . : .„ ... . I A . r ; \.\ ', # # ;', \ ....- i,,. , '...• . ; - , i , , , ...., ,„ : ,,, , ,:. ,, ... , . ,. ,. . ,... t,... .- — —w ;:- -.2 , = .- . I -,_-•-..- 1 '-'1,-- bil?:,, - - .--.•-•5:-:-.", I-- i 1 i,•,\ „s4i -s`,. i 1 . . - I .. .. 1 , --• -..I.--.. -; , moilimmoit ' :I ■11....„„... - jI 2 .2:' • ... 2..„.......,....,..,:2 2 2 2,2,•,. ...,. 22 2 • '2‘2$ 2 ,_ , , 2 4„4-• , _4 -4- • 1 , I 4, 1 L-.."44141111111114111% - - 1 , 1 I 7 .I ., ■ ,e. i ) , _ '.. 1'.' s .6 4'11 1 4 AGENDA SECTION: OTHER BUS. AGENDA ITEM# 9 REPORT# 24 MAI STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 KAREN BARTON, COMMUNITY REPORT PREPARED BY: DEVELOPMENT ASSISTANT DIRECTOR NAME,TITLE DEPARTMENT DIRECTOR pi REVIEW: aiA �' vi-1 SIGNAT 7 / REVIEWED BY CITY f r. i A■ 11116 i * i r� MANAGER: /-4114 / I ITEM COUNCIL CONSIDERATION: Consideration of social service agreements.FOR I. RECOMMENDED ACTION: By Motion: 1) Approve agreements between the recommended non-profit organizations and the City of Richfield; and 2) authorize the City Manager to execute agreements for services with those agencies. II. BACKGROUND The City of Richfield has historically allocated funds on an annual basis to social service agencies serving the Richfield community. In 2012, the City was required to make changes to its funding practices due to independent audit findings, resulting in the discontinuation of grant funding to social service type agencies beginning in 2013. The City is not authorized to provide grant funding to social service agencies. However, it has been determined that the City can enter into agreements for services with agencies for specific services that are compatible with City activities. Subsequently, staff distributed a Request For Proposals for Social Services to non- profit agencies serving the City of Richfield. A total of nine proposals were received from the following agencies: Headway Emotional Health (The Storefront Group), Cornerstone Advocacy Services, TRAIL 01222013 Social Service Funding (Transportation Resources to Aid Independent Living), The Family Partnership, Community Involvement Programs, MIRA (Modulo De Informacion De Recursos Y Apoyo), Loaves and Fishes, and VEAP (Volunteers Enlisted to Assist People). The proposals represent a wide variety of social services offered to Richfield residents. The proposals exceeded the City's available funding by $31,090, or approximately 41%. Staff reviewed the proposals and is recommending the City enter into agreements for services with the following non-profit agencies in the amounts indicated in the table below: Organization 2013 Proposal Request 2013 Recommendation Headway/Storefront $18,000 $12,000 MIRA $15,000 $9,000 TRAIL $1,550 $1,550 Community Involvement Program $8,352 $5,000 Cornerstone Advocacy $18,000 $12,000 Loaves and Fishes $5,000 $5,000 The Family Partnership $12,000 $10,000 VEAP $20,000 $15,000 Senior Community Services $10,000 $7,000 TOTAL $107,902 $76,550 The 2013 recommendations are based on the following criteria: • Demonstrated need of the proposed service for the targeted population. • Compatibility with City functions/activities. • Partnership and/or assistance with various City services (i.e., public safety). • Efforts to serve low-income persons of all races/cultures/ethnicities. • Demonstrated value to the community. • Certified Non-Profit agency. The chart below provides a five-year history of the City of Richfield Social Service funding: Organization 2008 2009 2010 2011 2012 2013 Proposed Senior Community Services $11,500 $11,160 $8,760 $9,000 $7,000 Cornerstone $15,000 $13,950 $16,460 $13,250 $12,825 $12,000 Storefront/Headway $28,000 $26,040 $21 745 $14,100 $15,500 $12,000 Family& Children's $8,000 $7,440 $11,000 $11,625 $10,000 Services/The Family Partnership VEAP $15,000 $15,810 $14,600 $14,000 $15,500 $15,000 Loaves & Fishes $3,720 $3,650 $4,000 $3,900 $5,000 MIRA $9,285 $9,737 $10,950 $9,500 $11,625 $9,000 TRAIL $2,125 $1,550 Community Involvement $5,000 $6,475 $5,000 Program Richfield READY $2,500 $2,325 $2,500 $2,325 Bridging, Inc. $10,950 $5,000 $6,200 Family Stability Work Group $750 Church of New Life $2,325 $5,395 Bethany Covenant Church $7,285 TOTAL $96,570 $92,507 $92,510 $88,100 $88,100 $76,550 III. BASIS OF RECOMMENDATION A. POLICY • To partner with other agencies as warranted and practical to assist in the delivery of services to City residents. B. CRITICAL TIMING ISSUES • Services are to be provided in calendar year 2013. C. FINANCIAL • A City Council/Administration 2013 allocation of$70,480 is budgeted for social services. • Additional funding of approximately $6,000 is available through a refund of unused monies in a previous year. D. LEGAL • The City Attorney has reviewed the Agreements. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S) • Approve recommendations with revised allocations. • Do not approve recommendations. V. ATTACHMENTS • Descriptions of Proposed Services • Request for Proposals VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Representatives of the Social Service Agencies may be in attendance. CITY OF RICHFIELD 2012 APPLICANT SERVICES DESCRIPTIONS FOR OTHER AGENCY DIVISION SOCIAL SERVICE FUNDING ASSISTANCE Agency-Program. . :-. Description of Services Headway/The Storefront Group- Youth Provide counseling and support to families and children who are exhibiting risk-behaviors or are experiencing Counseling Program life stressors that put them at risk. All services are strength based, working to enhance family and individual strengths while reducing or eliminating self-defeating behaviors and other barriers to success. Services include Diversion Services to first-time non-violent offenders to reduce involvement in the juvenile justice system and Truancy Intervention services. .`MIRA(Modulo�tie Informacion tie Recursos Y MIRA,offers vanouss'services to&atino.individu.als and,families to,,:im prove their well ervices include ,_ 9 ,Apoyo) Program Jnformation&Referrals ' ;;adult�Englishtas.a�Second Language;{ESL),computer training,legal assistance and referral .childcare ,,"•. <Seniices . . ,.,x _„ ., .. .. ,.; -,;>.. ,.h 4 4 .' 4 ;,assistance,:>educational,programming.and:overall'infor'illation and•referral services. ' TRAIL (Transportation Resource to Aid TRAIL will provide transportation to Richfield adults with developmental disabilities, allowing them to attend Independent Living)- Transportation Services customized recreation and leisure programs offered by Adaptive Recreation and Learning Exchange (AR&LE). AR&LE offers recreation, leisure and community education opportunities specifically designed to meet the needs of people with disabilities in the cities of Richfield, Eden Prairie, Edina and Bloomington. . �._ O'.am,ae„�,. �s"o M,;�r' '*4 ., y+,�,....:a y �� ..; ®„�....� ... ,� T... �,,, ". s •,..w.,, 7.,..:. ,< a�+., ::tw^.vn,x,, +xr. c"i ,1 vd...�l"s s,:..:.c_ ti..yr ..::.: :":/..omest.a,.Rt'#rt '",a'" ' .,�-�.��w„ , . , c � er�.rce,.�.: sus ,ry 4 =e.� , i"a`� �ts't nee _� fora rv�ces' oraf��c'n�ieTd.residenfs' at.�re�vacbrn �� ' .. ;.. . m ,- ^ .. rtf s of ci rn 1 0 �, ,._x. ?S"? r a a .. r ",+ .,, <�.,,� 4rw"" .M .." :i'".rRz;Y;;,K. ,w*,'s,:, As. he,,,.x`7 aye h• ,.:s,.x„mestic „:ntefv'ntlo 5 w :ac .'r -,-.7 0 s b o o v T su .e osec&' a a d "' 7 , ,,tc. .. a e,:, o -era�ces--. eG>fica7l` : � : r �� .. s � .,��: ��.- ..�;. ,..� ��„ o�u ,r ectzt0' d.�tiGrai el -' . �. _ m 4_,� "� .?�.�Ea-��.�: � �� .,_:.::,1t,,,,,-• .�,.._:a ,� . � .> :� >, . � p :� ppor�� e�Crty � '� a zt. -.. .. ...; ::+.,4,,,.r ......z.. .,r:.... ® .. ,s `t '+.p ^P,.4ai-u"0. ,.'ti.Ye*k,,,.! h.m,a: �'k9- y,' r, '&c, r.. ?,:.: 6 ..�,ia y� swvF#r . 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YC ,.. icy. -., +�`" t ` .. `� b e iprOQe"*- ''".. h. i x. .,re3 ;r. :"�., a` �'c. pia u�. : fi:. 5 e's ro< nr; r. f? z4.q,ro, .....� . .. � ,. ; , � _..��"�'�� ^�,�1'1rOUglIOUt �2�Cf1[Ytlr#al.�Cistice?pCQ'CeSS .'"._ � a � ,;�a��s �;,a-' �� ! ��`, �, �5,��s �'•s�a"��„ �`�� ss Loaves&Fishes-meals, referrals, and Provide nutritious meals to the needy in a welcoming, no-questions-asked environment to target populations advocacy services including the working poor, families in transition, seniors on fixed incomes and children. .0, {� C ,T v.r, A'+.=*.v�I .L -.1"' :Y.�,:.+.v '.m� a."xn k Lr yr_:',,:w'z.t. ,.....:�.>,.�c ,_u..,,:'..w ,.M._•:xww, .. ....., +,u•>� ...::s.. -T",.., ,... lie: . ..er. r•, ,. �J he F mil artrae„ h� , a c!._, ,. .- rouide.seru ce ow-income ati a v. i .. . .,..,w: �. r,. .. � v .! . , _ >. . _. o graratandtow income,fam!liesvrn .in :ci ^ofYRvchfiel ,=6 s } . .... ,. .-��. �. �... .i) t,�"YU'�+, .Y�F "w.. �*•"�-.", �' ... +rte-tvt+:..; ,,� ?"� �v^"e .;�,,: r r�<; :,y,w;... ,�, � °7.,r d�Q ,. . : �r ti:L'° �, x;.iv, �',,E :,d"., .\ .d' v ... vk s .,,,, fdl ..,-r .,.. „':rt Yi«J,�S. '5' :'•," tt�� .! m cl,�'�eve ent:^'roy.. •' .� � ...k�.; ,,�,,, .., <�:aCqulre ,._ow end 2=c1 d�s�W�lls o ve('�eso_nomicali v jTti'eJ,I=i .�} a ,✓ �.r:� =f�% >., �- �,,. ,-0.. , ;� �,� .. � ... . � . , ,., ,�., ?�._ 9 �.z�r.a�. y aracralAchievement�;roryrar�n:. rovdes:a� �-F ;,.:,. kF,: . . k,• '.» -. .. ,�' ..r.:rm99,14J7,,, ..- i-,,,'a... :i' '>.` :rtµµyyti.:a t ut?t? r �. ,:»z.••e.. y,,r .:m,,.7, 9 .,.�„ , ,-s•, ; '�` .: ..ry,.2.•f M.!M,'"4'2 �� ..'� ,� �.�� m:•lµ. +s r`L�.*... �tl iN:,4y( 1�v��1...f .0 h..�•.T✓A�P =M.1K:•. m'L.�C2 W�,;,,Nwik "y.Er,.L...".t'!rdf:'+dC�...fM...i �^ait,� }�. x :,g:, mpehe siv . inancia"l litera re aration and e r 5 - - ,d. 3. ' f a, °- ,,, .. , M.,,.. o • P.t .e _, .,,-'30"'�u�rshi ro rarn to;assist f me Latino . :' �,. . _ .. ..,,P.. ;4 _.< . . : , "': ',, max.. ovv��nco . .: ,. `t� 'x,� z?.r,.1a.,,.. / .... ..,y. : .... .i ., 4.. R" '," ,+'"",w""""i'+'w<. ,, �,•._ i..�s...r"..CG?,`,. .ry7 t 9. z, ,^+6,f,,. �r ,�$' r.;uk re-r ...... ..,...,.,. •; :r,% - r<.:' 'l,r..!,r e`T'y�,�"'.fi *+� ndivid _ ,u "r,r 'rx". �.�,:^ 'F':� .f�G. a P •k., ., b 'c :�. . , .cial��darofies�beco,►ane�'nor`�selfr;�uffciedt.�,��Y-~��.�,��nr-.�r��y ��,. , �� >Q�r��v.� ��k` `��4.n�,r Senior Community Services Licensed social workers will meet with frail elders and family members in their own homes to provide a multi- dimensional assessment of needs and strengths. Staff then assists them in arranging appropriate and affordable services, applying for assistance when needed, providing counseling services, problem solving and on-going monitoring of . services and adjustin g as needed. ,�;i�.ru �m,c rt-.rt ®� o we�a r. � • ,+ n �.p a N ,�� H� � �mi �� cwn t w v. v e "]!fi.N n,�9° , ey 0o.9_w.�he�ipy ay.r+orV,r"�r y� b`�e.vmI e�a„no d�;eari1t�e�nd o9 mr d e.arn r� �en lev�tl� i_f abht � i' ��.�� yr . �� °r w ,«. . 1 tIt�.' ; vces o s �� .,W,. 4 , z,,-,Y .r ,:,!1,4.1t! w 'IWI� t w'%'°^^:�"&4e.S�denslnbo;5 �.7wi't, �". x..;,.��*� xYu,.a?; .. ;�; - , :: VEAP(Volunteers Enlisted to Assist People) VEAP provides basic needs services to low-income families aind individuals in Richfield, Bloomington, Edina, and South Minneapolis. VEAP's four main programs consisting of food, children and youth, socials services, and transportation programs, work together to help alleviate financial stress, feelings of isolation and vulnerability that can result from unexpected expenses or lapses in income. Programs are designed to address particular needs, and when used together, can help a family or individual avoid loss of housing, transportation, or employment. CITY OF RICHFIELD REQUEST FOR PROPOSALS FOR SOCIAL SERVICES The City of Richfield is seeking proposals for social services from non-profit agencies serving the City of Richfield. Funding parameters and priority goals for the purpose of making the best use of funds are as follows: Funding Parameters • Any non-profit organization is eligible to apply. • Projects must serve Richfield residents. • Services must be compatible with City functions and activities. Priority Goals Projects must address at least one of the following areas: • Services for vulnerable senior residents. • Services for individuals, families, teens and/or children at risk. • Housing support services for low-income persons and persons at risk. Award Criteria Proposals must meet one or more of the following criteria: • Demonstrated need of the proposed service for the targeted population. • Compatibility with City functions/activities. • Partnership and/or assistance with various City services(i.e., public safety). • Efforts to serve low-income persons of all races/cultures/ethnicities. • Demonstrated value to the community. • Certified Non-Profit agency. propciiir*`must be submitted`by:4:30 jim ,Jar uary_1'i 2013 LATEPROPOSALS WILL NOT BE ACCEPTED o ,� Proposals iiustibe submitted'by 4:30 p.m.-January'11;2013 LATE.`PROPOSALS WILL NOT BE ACCEPTED PROPOSAL SUBMISSION INSTRUCTIONS The information requested in the attached Request for Proposals must be addressed in your proposal. Submit 1 original (2-sided printingl OR 1 email copy of your agencies proposal by 4:30 p.m. January 11, 2013 (LATE PROPOSALS WILL NOT BE ACCEPTED) to: Karen Barton Community Development Manager City of Richfield 6700 Portland Avenue Richfield, MN 55423 kbartona,cityofrichfield.orq Applicants may be asked to respond in writing to additional questions. The Richfield City Council will tentatively award contracts for services in January 2013. Agencies awarded contracts will be required to sign a service agreement for calendar year 2013 and submit semi-annual reports on service outcomes. Please contact Karen Barton at 612-861-9777 or kbarton(a�cityofrichfield.or_q with any questions. JPropo aio must be submitted by 4:30;p.m .'January 11;.20131 LATE'PROPOSALS.WILL NOT BE,ACCEPTED CITY OF RICHFIELD 2013 REQUEST FOR PROPOSALS FOR SOCIAL SERVICE ASSISTANCE Proposals for social services must include the following: PROPOSAL HEADING 1. Agency name, address, contact person, and phone/fax/email 2. Amount of request 3. Brief description of service(s) provided 4. Identify priority area(s) you are addressing: a) Services for vulnerable senior residents b) Services for individuals, families, teens and/or children at risk c) Housing support services for low-income persons and persons at risk d) Other: Please Specify 5. Explain how the services you are proposing to provide will benefit the City of Richfield. 6. Explain any formal or informal partnership you have with the City of Richfield (i.e., assisting Public Safety through the services you provide, etc.) ADMINISTRATION 1. Provide a mission statement for your agency. 2. Provide verification of your organization's non-profit legal status. 3. Indicate your total agency budget for 2013. 4. Indicate your proposed project budget for 2013. Itemize proposed expenses and describe as applicable. Indicate both proposed City funds and other funds to support the project. PROGRAM 1. Describe service to be funded, including: a) Brief statement detailing the service and how it is provided b) Target population(s); estimated number of unduplicated individuals you plan to serve residing in the City of Richfield c) Eligibility criteria and process d) How clients are involved in the planning process for service e) Desired client outcomes and methods of evaluating and measuring client progress (use attached "Proposed Outcome/Evaluation Methods" form) 3. Demonstrate the need for the proposed service. 4. Describe efforts to outreach to target population, including immigrant and low- income individuals. Please contact Karen Barton at 612-861-9777 or kbarton(a cityofrichfield.orq with any question. �Proposals;Imus# be suib minted by`4:30 p:m ,January 11;=2013 LATE<PROPOSALS<WILL NOT BE ACCEPTED City of Richfield Social Service Programs - 2013 Proposed Outcomes/Evaluation Methods Name of Applicant Organization: Address: Contact Person: Phone: Email: Brief description of service(s): Outcomes: State 3 to 5 measurable outcomes of proposed Indicators: Describe methods of evaluating proposed service(s) - relate outcomes to client progress outcomes — how you will measure client progress Outcomes indicate what result, benefit, or change would come from the service provided. Outcomes can be: 1)initial, such as increased knowledge, understanding, or skills; 2)intermediate, such as change in a specific behavior or attitude; or 3) long term, such as a change in the condition or status of people. AGENDA SECTION: OTHER BUS. AGENDA ITEM# 10 REPORT# 25 STAFF REPORT RICHFIELD CITY COUNCIL MEETING JANUARY 22, 2013 REPORT PREPARED BY: CHERYL KRUMHOLZ,EXEC. COORDINATOR. N TITLE REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of appointments to City advisory commissions. I. RECOMMENDED ACTION: By motion: Appoint persons to fill the expiring or vacant terms on the City advisory commissions. II. BACKGROUND Several terms of City commission members expire on January 31, 2013. In addition, there are mid-term vacancies due to resignations that need to be filled. Vacancies were advertised in the Richfield Sun-Current, on cable television channel 16 and the City's Website. III. BASIS OF RECOMMENDATION A. POLICY • The City advisory commissions were established by City ordinance or resolution. Terms are for three-years and are staggered. Several terms expire on January 31 annually. The Council directs the City Manager's office to conduct a recruitment seeking applicants to fill the vacancies. Interviews of the applicants are conducted at a Special City Council meeting. The required meeting notice is posted in accordance with the open meeting law requirements. B. CRITICAL TIMING ISSUES • Applicants were interviewed at Special City Council meeting on January 12, 2013. • Terms of several commission members expire on January 31, 2013. 0124commission A. LEGAL • The Special City Council Meeting was posted in accordance with the open meeting law requirements. B. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATIONS) • Defer appointments to a later Council meeting. V. ATTACHMENTS • Commission vacancy list VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. 7:19 AM 01/15/13 COMMISSION VACANCIES Term Expires ADVISORY BOARD OF HEALTH January 31, 2016 January 31, 2016 January 31, 2016 (mid-term) January 31, 2015 (mid-term) January 31, 2015 (mid-term) January 31, 2015 (mid-term) January 31, 2015 ARTS COMMISSION January 31, 2016 January 31, 2016 January 31, 2016 January 31, 2016 January 31, 2016 January 31, 2016 (mid term) January 31, 2015 (mid term) January 31, 2015 (mid term) January 31, 2014 (mid term) January 31, 2014 CIVIL SERVICE January 31, 2016 COMMUNITY SERVICES COMMISSION January 31, 2016 January 31, 2016 January 31, 2016 (mid-term) January 31, 2014 VacListC 7:19 AM 01/15/13 FRIENDSHIP CITY COMMISSION January 31, 2016 January 31, 2016 January 31, 2016 (mid-term) January 31, 2015 (mid-term) January 31, 2015 (mid-term) January 31, 2015 (mid-term) January 31, 2014 (mid-term) January 31, 2014 HUMAN RIGHTS COMMISSION January 31, 2016 January 31, 2016 January 31, 2016 January 31, 2016 (mid-term) January 31, 2015 PLANNING COMMISSION January 31, 2016 January 31, 2016 TRANSPORTATION COMMISSION January 31, 2016 January 31, 2016 January 31, 2016 VacListC