09-11-12 Regular CITY COUNCIL MEETING MINUTES
.end Richfield, Minnesota
Regular Meeting
September 11 , 2012
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:01 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Tom Fitzhenry; and Sue
Sandahl.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Jim
Topitzhofer, Recreation Services Director; Todd Sandell, Public Safety
Director; Wayne Kewitsch, Fire Services Director; Chris Regis, Finance
Manager; John Stark, Community Development Director; Bill Fillmore,
Municipal Liquor Operations Director; Corrine Heine, City Attorney; and
Cheryl Krumholz, Executive Coordinator.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Fitzhenry, S/Sandahl to approve the minutes of(1) Regular City Council Meeting of
August 13, 2012; (2) Special City Council Meeting of August 17, 2012; and (3) Special City
Council/HRA/Planninq Commission Worksession of August 20, 2012.
Motion carried 5-0.
Item #1 UPDATE REGARDING EMERALD ASH BORER
Jaeson Morrison, Natural Resources Coordinator, presented the update.
Council Meeting Minutes -2- September 11,2012
Item #2 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Elliott announced the September 16 Open Streets at Penn Fest event.
Council Member Fitzhenry discussed two upcoming events sponsored by the Beyond the
Yellow Ribbon Campaign.
Item #3 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Fitzhenry to approve the agenda.
Motion carried 5-0.
Item #4 CONSENT CALENDAR
A. Consideration of approval of rejecting all bids submitted for 6444 Lyndale Avenue Municipal
Liquor Store upgrade S.R. No. 151
B. Consideration of approval of first reading of ordinance authorizing capital improvements to
upgrade Municipal Liquor Store at 6444 Lyndale Avenue pursuant to Richfield City Charter
Section 8.04 and setting public hearing and second reading for October 9, 2012 S.R. No.
152
C. Consideration of approval of resolution declaring costs to be assessed and ordering
preparation of proposed assessment roll for unpaid false alarm user fees against private
property and setting public hearing for October 9, 2012 S.R. No. 153
RESOLUTION NO.10693
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR
UNPAID FALSE ALARM FEES FROM PRIVATE PROPERTY
This resolution appears as Resolution No. 10693.
D. Consideration of approval of resolution declaring costs to be assessed and ordering
preparation of proposed assessment roll for weed elimination from private property and
removal or elimination of public health or safety hazards from private property and setting
public hearing for October 9, 2012 S.R. No. 154
RESOLUTION NO.10694
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR
WEED ELIMINATION FROM PRIVATE PROPERTY AND REMOVAL OR ELIMINATION OF
PUBLIC HEALTH OR SAFETY HAZARDS FROM PRIVATE PROPERTY
This resolution appears as Resolution No. 10694.
E. Consideration of approval of accepting bid minutes/tabulation and award of contract to NAC
Mechanical and Electrical Services for emissions reduction improvements for water system
generators in amount of$158,027 and authorizing staff to approve construction contract
changes up to $15,000 S.R. No. 155
Council Meeting Minutes -3- September 11,2012
F. Consideration of approval of resolution authorizing acceptance of Statewide Health
Improvement Program (SHIP) reimbursement grant in amount of$3,333 for purchase of
video traffic count system S.R. No. 156
RESOLUTION NO.10695
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ACCEPT A STATEWIDE HEALTH
IMPROVEMENT PROGRAM REIMBURSEMENT GRANT FOR $3,333 TO BE APPLIED TO THE
PURCHASE OF A VIDEO TRAFFIC COUNTING SYSTEM
This resolution appears as Resolution No. 10695.
G. Consideration of approval of contract change order#1 to Maenke Brothers Outdoor to
install irrigation for final phase of Honoring All Veterans Memorial in amount of$23,997
S.R. No. 157
H. Consideration of approval of temporary expansion of licensed premises for Lariat Lanes,
6320 Penn Avenue, to allow outside service of strong beer on September 16, 2012 in
connection with Richfield's Open Streets at Penn Fest S.R. No. 158
I. Consideration of approval of award of contract to Semple Building Movers, Inc. for sale and
removal of house at 6420-17th Avenue S.R. No. 159
J. Consideration of approval of temporary on-sale intoxicating liquor license for Church of the
Assumption, 305 East 77th Street, for Festember event on September 22, 2012 S.R. No.
160
M/Goettel, S/Wroge to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 PUBLIC HEARING AND SECOND READING OF ORDINANCE AUTHORIZING
CAPITAL IMPROVEMENT PROJECT FOR RENOVATION OF FIRE STATION 2
S.R. NO. 161
Mayor Goettel presented Staff Report No. 161.
Fire Services Director Kewitsch explained why there is a need for the community to have
two fire stations.
M/Wroge, S/Elliott to close public hearing.
Motion carried 5-0.
M/Goettel, S/Sandahl that this constitutes the second reading of Bill No. 2012-12,
Transitory Ordinance 18.84 authorizing capital improvement project for renovation of Fire Station 2;
that it be published in the official newspaper and that it be made part of these minutes.
Motion carried 5-0.
Item #7 CONSIDERATION OF SECOND READING OF ORDINANCE AMENDING
RICHFIELD CITY CODE, SUBSECTION 601.25, RELATING TO PLACEMENT OF
GARBAGE, REFUSE AND RECYCLABLE CONTAINERS S.R. NO. 162
Council Meeting Minutes -4- September 11,2012
Council Member Fitzhenry presented Staff Report No. 162.
M/Fitzhenry, S/Goettel to approve second reading of ordinance amending Richfield City
Code, Subsection 601.25, relating to placement of garbage, refuse and recyclable containers.
Council Member Wroge questioned if yard waste containers were included in this
ordinance.
City Attorney Heine defined refuse as stated in the Code, which did not include yard waste.
Council Member Sandahl requested the ordinance include an effective date to allow time
for residents to make necessary changes for placement of the containers.
M/Wroge, S/Goettel to amend the motion to revise the ordinance to include an effective
date of June 1, 2013.
Motion carried 5-0.
M/Goettel, S/Wroge to amend the motion to revise the ordinance to include placement of
yard waste containers.
Motion carried 5-0.
The proposed ordinance was approved with the two amendments.
M/Fitzhenry, S/Goettel that this constitutes the second reading of Bill No. 2012-13
amending Richfield City Code, Subsection 601.25, relating to placement of garbage, refuse and
recyclable containers to include placement of yard waste containers with an effective date of June
1, 2013; that it be published in the official newspaper and that it be made part of these minutes.
Motion carried 5-0.
Item #8 CONSIDERATION OF RESOLUTION APPROVING CONDITIONAL USE PERMIT
ALLOWING LIGHTED BALL FIELD AND NEW ACCESSORY FEATURES AT
7001 HARRIET AVENUE, RICHFIELD HIGH SCHOOL S.R. NO. 163
Council Member Wroge presented Staff Report No. 163.
Todd Olson, Richfield Athletic Director, addressed the concerns raised at the Planning
Commission including lighting, parking and scheduling use.
M/Wroge, S/Elliott that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO.10696
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW A LIGHTED BALL
FIELD AND NEW ACCESSORY STRUCTURES AT 7001 HARRIET AVENUE
Motion carried 5-0. This resolution appears as Resolution No. 10696.
Item #9 CONSIDERATION OF 2012 REVISED/2013 PROPOSED BUDGET
RESOLUTIONS ADOPTING 2013 PRELIMINARY PROPERTY TAX LEVY,
SETTING TRUTH IN TAXATION HEARING DATE, AUTHORIZING BUDGET
REVISIONS, AND AUTHORIZING REVISION OF 2012 BUDGET OF VARIOUS
DEPARTMENTS S.R. NO. 164
Council Member Sandahl presented Staff Report No. 164.
Council Meeting Minutes -5- September 11,2012
Council Member Sandahl stated the 2013 preliminary tax levy is a 4.5% increase over the
prior year. The Truth in Taxation meeting is scheduled for December 4 at 7 p.m. She added the
preliminary levy can be reduced by not increased.
M/Sandahl, S/Goettel that the following resolutions be adopted and that they be made part
of these minutes:
RESOLUTION NO.10697
RESOLUTION ADOPTING A PROPOSED BUDGET AND TAX LEVY
FOR THE YEAR 2013
This resolution appears as Resolution No. 10697.
RESOLUTION NO.10698
RESOLUTION AUTHORIZING BUDGET REVISIONS
This resolution appears as Resolution No. 10698.
RESOLUTION NO.10699
RESOLUTION AUTHORIZING REVISION OF 2012 BUDGET OF VARIOUS DEPARTMENTS
This resolution appears as Resolution No. 10699.
Motion carried 5-0.
Item #10 CITY MANAGER'S REPORT
None.
Item #11 CLAIMS AND PAYROLLS
M/Wroge, S/Sandahl that the following claims and payrolls be approved:
U.S. Bank 08/28/12
A/P Checks: 215424-215766 $ 1,556,772.15
Payroll: 86130-86493; 41886-41888 $ 583,004.66
TOTAL $ 2,139,776.81
U.S. Bank 09/11/12
A/P Checks: 215767-216153 $ 1,624,135.03
Payroll: 86494-86853; 41889 $ 582,604.78
TOTAL $ 2,206,739.81
Motion carried 5-0.
OPEN FORUM
None.
ADJOURNMENT
Council Meeting Minutes -6- September 11,2012
The City Council meeting was adjourned by unanimous consent at 8:10 p.m.
Date Approved: September 25, 2012 1111A �1
,_-De:•i. Go-ttel -
Ma •
' it ... i
Cheryl K mhol I� +/ St- 7, . Devi
Executive Coordinator R, ity Manager
CITY OF RICHFIELD, MINNESOTA
Bid Opening
August 15, 2012
2:00 p.m.
Emissions Reduction Improvements for Water Systems Generators
Bid No. 12-03
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Theresa Schyma, Deputy City Clerk, who announced that the purpose of
the meeting was to receive, open and read aloud, bids for Emissions Reduction
Improvements for Water Systems Generators, as advertised in the official newspaper
on August 2, 2012.
Present: Theresa Schyma, Deputy City Clerk
Robert Hintgen, Utilities Superintendent
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud:
Bidder's Name Bond Total Base Bid
NAC Mechanical & Electrical
Services Provided $158,027.00
Vadnais Heights, MN
The Deputy City Clerk announced that the bids would be tabulated and considered at
the September 11, 2012 City Council Meeting.
- d&JC
T •resa Schyma D uty City Clerk