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06-12-07 Regular ..... CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting June 12, 2007 I CALL TO ORDER The meeting was called to order by 'Mayor Goettel at 7:03 p.m. I ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Fred Wroge; Susan Rosenberg; and Bill Kilian. Staff Present: Steve Devich, City Manager; Mike Eastling, Public Works Director; Bruce Palmborg, Community Development Director; Dan Scott, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Tom Foley, Transportation Engineer; Pat Smith, Community Development Manager; Chris Regis,Finance Manager; Cheryl Krumholz, Recording Secretary; and Corrine Thomson, City Attorney. I OPEN FORUM No one was registered to speak. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES MIWroge, S/Sandahl to approve the minutes of (1) Special City Council Worksession of May 22. 2007: (2) Reaular City Council Meetina of May 22. 2007: and (3) Special City Council Meetina of May 29. 2007. Motion carried 5-0. Council Meeting Minutes -2- June 12, 2007 Item #1 PRESENTATION OF PROCLAMATION CONGRATULATING RUSSELL AND MARY SUSAG ON 50TH WEDDING ANNIVERSARY Mayor Goettel presented the proclamation to Russ and Mary Susag. Item #2 PRESENTATION OF PROCLAMATION DESIGNATING JUNE 2007 AS GAY, LESBIAN, BISEXUAL, TRANSGENDER PRIDE CELEBRATION MONTH IN RICHFIELD Council Member Rosenberg read the proclamation. Item #3 PRESENTATION OF 35TH ANNUAL GENE AND MARY JACOBSEN OUTSTANDING CITIZEN OF YEAR AWARD TO LERAE FINN, RICHFIELD RESIDENT AND PROGRAM DIRECTOR AT VOLUNTEERS ENLISTED TO ASSIST PEOPLE (COUNCIL MEMO NO. 101) Council Member Rosenberg presented a certificate of recognition to Lerae Finn. Mark Olson, Human Rights Commission Chair, presented the outstanding citizen award to Lerae Finn. Item #4 ANNUAL MEETING WITH HUMAN RIGHTS COMMISSION Mark Olson, Human Rights Commission Chair, presented the commission's annual report. Item #5 ANNUAL MEETING WITH ADVISORY BOARD OF HEALTH Michelle Padua, Advisory Board of Health Chair, presented the board's annual report. Jennifer Turrentine, Advisory Board of Health Member, discussed an upcoming forum on childhood obesity awareness. Jo Romer, Advisory Board of Health Member, discussed the "Code Ready" program. Council Member Sandahl requested the Advisory Board of Health research the effectiveness of the City of Edina's policy of no smoking in parks. Council Meeting Minutes -3- June 12, 2007 Item #6 PRESENTATION OF GOVERNMENT FINANCE OFFICERS ASSOCIATION DISTINGUISHED BUDGET PRESENTATION AWARD TO FINANCE MANAGER, CHRIS REGIS (COUNCIL MEMO NO. 102) Mayor Goettel presented the award to Finance Manager Chris Regis. Item #7 PRESENTATION AND RECEIPT OF CITY OF RICHFIELD COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCALYEAR ENDED DECEMBER 31, 2006 (COUNCIL MEMO NO. 103) S.R. NO. 142 Finance Manager Regis stated the auditors work for the City Council and staff only provides information to them as requested. Tom Hodnefield, HLB Tautges Redpath, Ltd., presented a summary of the Comprehensive Annual Financial Report (CAFR) which was previously reviewed by City management staff. He described the three audit reports and summary of audit findings. Mr. Hodnefield said the audit process is becoming more complex due to new standards, which could increase the audit costs by 10 - 20%. He estimated Richfield's increase would be 10%. Council Member Kilian asked about retirement costs for public employees. Mr. Hodnefield explained the post employment benefits are those other than retirement plans. For some cities, this is a massive liability. He discussed Richfield's implicit rate subsidy. City Manager Devich stated the City has no contractual obligations for post retirement benefits with any employee groups. State Statute provides for certain Public Safety disability benefits which the City is obligated to pay until Medicare eligible and then seek reimbursement. Council Member Sandahl asked about the audit's reference to the long-term deficit Municipal State Aid (MSA) sub-fund. Mr. Hodnefield explained the auditor's standpoint is to make the fund stand-alone so it is more visible to match revenues with expenses. Finance Manager Regis discussed how the City has begun to address this finding. One of the reasons for the deficit, is the timing of the City applying for MSA reimbursements. City Manager Devich stated the costs need to be incurred on the front-end and then submitted to the State and Federal governments for reimbursement. Some costs do not qualify for reimbursement. M/Goettel, S/Sandahl to acceptthe Comprehensive Annual Financial Report of the City for the year ended December 31. 2006. - Motion carried 5-0. Council Meeting Minutes -4- June 12, 2007 Item #8 COUNCIL DISCUSSION . HATS OFF TO HOMETOWN HITS Council Member Rosenberg announced the Richfield Beautiful Home and Garden Tour on June 23. She acknowledged the assistance provided by City staff, Doris Swanson and Jackie Scott. Mayor Goettel read a letter of thanks from Congressman Keith Ellison for inviting him to participate in Richfield's Memorial Day event. Mayor Goettel reported on Safety Day and acknowledged the support of Richfield businesses. Mayor Goettel reported on a federal grant for the 1-35W Corridor. Item #9 COUNCIL APPROVAL OF AGENDA Mayor Goettel stated Consent Calendar Item 1 OF was to be removed from the agenda. Mayor Goettel moved Item 15 to follow Item 12. MlWroge, S/Kilian to approve the aaenda as amended. Motion carried 5-0. litem #10 I CONSENT CALENDAR A. Approved first reading of transitory ordinance authorizing sale of excess right-of-way real property at 6545 Portland Avenue and scheduling public hearing and second reading for July 10,2007 S.R. No. 143 B. Approved first reading of transitory ordinance authorizing sale of excess right-of-way real property at 6544 Portland Avenue and scheduling public hearing and second reading for July 10,2007 S.R. No. 144 C. Approved resolution appointing Adam Selby as Hampton Inn representative to Richfield Tourism Promotion Board, Inc. for remainder of three-year term ending December 31, 2009 S.R. No. 145 RESOLUTION NO. 9940 RESOLUTION APPOINTING REPRESENTATIVE TO THE BOARD OF DIRECTORS OF THE RICHFIELD TOURISM PROMOTION BOARD, INC. This resolution appears as Resolution No. 9940. D. Approved resolution authorizing donation of used City computer equipment to Richfield Independent School District #280 S.R. No. 146 Council Meeting Minutes -5- June 12, 2007 RESOLUTION NO. 9941 RESOLUTION AUTHORIZING THE TRANSFER OF USED COMPUTER EQUIPMENT TO INDEPENDENT SCHOOL DISTRICT #280 This resolution appears as Resolution No. 9941. E. Approved resolution authorizing amended off-street parking permit at 6541-16th Avenue; Mt. Calvary Lutheran School S.R. No. 147 RESOLUTION NO. 9942 RESOLUTION GRANTING AN AMENDED OFF-STREET PARKING PERMIT AT 6541 -16TH AVENUE This resolution appears as Resolution No. 9942. F. Removed G. Approved resolution authorizing acceptance of donation of $18,019 from Richfield Tourism Promotion Board to Richfield Recreation Services Department and administering funds in accordance with terms prescribed by donors S. R. No. 149 RESOLUTION NO. 9943 RESOLUTION AUTHORIZING ACCEPTANCE THE DONATION RECEIVED BY THE CITY OF RICHFIELD AND TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN ACCORDANCE WITH TERMS PRESCRIBED BY DONOR - RICHFIELD TOURISM PROMOTIONS BOARD This resolution appears as Resolution No. 9943. H. Approved authorizing increase in 2007 Recreation Services Administration Budget in amount of $1,900 for various expenditures related to Centennial Celebration S.R. No. 150 I. Approved bid minutes/tabulation and purchase of new aerial lift and body truck from ABM Equipment and Supply, Inc. for use by Street Maintenance Division in amount of $70,021.62, including sales tax S.R. No. 151 J. Approved purchase of new F-250 with utility box pickup truck for use by Utility Maintenance Division as follows: Ford F-250 cab and chassis from Elk River Ford in amount of $17,469.27 and utility box and built in (engine) air compressor from ABM Equipment in amount of $21,318 for total of $38,787.77, not including sales tax S.R. No. 152 K. Approved purchase of F-350 utility pickup truck for use by Utility Maintenance Division as follows: Ford F-350 cab and chassis from Elk River Ford in amount of $21,253.99 and magnum series aluminum dump box from ABM Equipment in amount of $9,397 for total of $30,650.99, not including sales tax S.R. No. 153 L. Approved purchase of Ford F-450 with utility box with crane pickup truck for use by Utility Maintenance Division as follows: Ford F-450 cab and chassis from Elk River Ford in amount of $32,977.99 and fiberglass utility body with crane from ABM Equipment in amount of $26,357 for total of $59,334.99, not including sales tax S.R. No. 154 Council Meeting Minutes -6- June 12, 2007 M. Approved second amendment to cost participation agreement between Hennepin County and City of Richfield to receive additional funds for reconstruction of 66th Street and Portland Avenue intersection S.R. No. 155 N. Approved two-year lease between City of Richfield and Tom Price for rental of 4,690 square- foot strip of land along edge of Lincoln Field S.R. No. 156 O. Approved continuation of contractual agreement with the City of Bloomington for various types of plumbing and mechanical inspections and code enforcement in Richfield for 2007 S.R. No. 157 M/Sandahl, SlWroge to approve the Consent Calendar as amended. Motion carried 5-0. Item #11 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Item #12 PUBLIC HEARING REGARDING RESOLUTION AUTHORIZING AMENDMENT TO CONDITIONAL USE PERMIT TO ALLOW DAY CARE SERVICES FOR UP TO 155 PERSONS AT 7132 PORTLAND AVENUE; HOPE PRESBYTERIAN CHURCH S.R. NO. 158 Council Member Sandahl presented Staff Report No. 158. Julie Maunder, 7108 Fourth Avenue, voiced concerns regarding increased traffic and safety concerns on her street because there are two driveways from the church lot onto Fourth Avenue. Heidi Olson, Kinderberry Hill Operations Director, stated the families are only aware of the entrance/exit on to Portland Avenue. Keith Koenig, Hope Presbyterian Church Property Manager, said the church tries to educate parents on an annual basis on using the Fourth Avenue access. Stop signs to exit have been added. If there are issues, they will be addressed right away. MlWroge, S/Kilian to close the public hearina. Motion carried 5-0. Council Member Wroge suggested the conditional use permit (CUP) not be for an indefinite period of time, but ratherthrough this summer only so ifthere are issues, they can be addressed. Council Member Sandahl asked about the cost of the CUP process. Council Member Wroge said the costs are paid by the church, not Kinderberry. M/Sandahl, S/Rosenberg that the followina resolution be adopted and that it be made part of these minutes. and have the CUP time limit to the end of 2007. not indefinitelv: Council Meeting Minutes -7- June 12, 2007 RESOLUTION NO. 9944 RESOLUTION AUTHORIZING AN AMENDMENT TO A CONDITIONAL USE PERMIT TO ALLOW DAY CARE SERVICES FOR UP TO 155 PERSONS AT 7132 PORTLAND AVENUE Motion carried 5-0. This resolution appears as Resolution No. 9944. Item #15 PUBLIC HEARING REGARDING ENVIRONMENTAL ASSESSMENT FOR 66TH STREET AND PORTLAND AVENUE ROUNDABOUT S.R. NO. 161 Council Member Sandahl presented Staff Report No. 161. Tony Heppelmann, WSB & Associates, provided an overview of the process, purpose and need for the environmental assessment. John Sieberz, 6434 Washburn Avenue, spoke against the roundabout due to concerns related to use by emergency vehicles, lack of pedestrian safety, loss of tax revenue with removal of businesses and difficulty for senior drivers to adapt. He said he supported left turn signals and requested the City Council rescind the roundabout decision. Heidi Gaibor, 6915 Wentworth Avenue, spoke against the roundabout due to pedestrian safety impacts and motorists' sanity. She requested the City Council reconsider the previous City Council's action and consider left turn arrows to eliminate crashes. Bob Hall, 7309 Oliver Avenue, spoke against the roundabout and referenced the environmental impact statement as containing inadequate traffic projections. He expressed concern for pedestrian and bicycle safety. James Fleming, 6345 Fifth Avenue, said traffic will increase on 64th Street to avoid the roundabout. George Holter, 6424 Emerson Avenue, spoke against the roundabout due to concerns regarding pedestrian safety, taking of businesses and increased taxes. He suggested left turn signals. Stan Cromer, 6833 16th Avenue, spoke against the roundabout due to concerns about safety and removal of businesses. Erica Tobola, 7339 Garfield Avenue, expressed concern regarding bicycle use and safety in the roundabout. Mayor Goettel said she was speaking as a resident and new Mayor, that during her door- knocking campaign she did not hear lots of positive comments about the roundabout. Driving it is not the issue, that will be learned. The concern is pedestrian and bicycle safety. Mayor Goettel said the American Legion may be purchased to make a new Community Center, which could increase pedestrian traffic in the roundabout. She stated her travels and research show the roundabout in this type of intersection is not suitable for pedestrian traffic. Council Meeting Minutes -8- June 12, 2007 Mayor Goettel stated that if she had been Mayor at the time, she would have not chosen a roundabout at 66th Street/Portland Avenue but the 66th Street/17th Avenue roundabout could have been acceptable. She said she did not want to take out the roundabout if it doesn't work. Council Member Wroge stated he opposed the roundabout at 66th Street/Portland Avenue but supported the one at 66th Street/17th Avenue. He said he was concerned that staff has not contacted Kansas after he visited there and found roundabouts should be kept from busy intersections. Council Member Wroge expressed concern regarding pedestrian and bicycle safety. He also questioned the legality of bicycles being on the sidewalk. He said he did believe there would be less T -bone type crashes. Council Member Kilian discussed his recent experiences with driving roundabouts. He said he lives 500 feet from the 66th Street/17th Avenue roundabout and, even though it's only open on the north side, there is noticeably less noise and there are no car parts from accidents. Traffic navigates it well. Council Member Kilian said there will be a learning curve for the pedestrians and modifications could be made as needed. William Svoboda, 6620 Portland Avenue, stated adults may be able to cross the roundabout but children may not. Council Member Wroge discussed his experience driving the roundabout in Prior Lake and watching others go through it. Mr. Hall asked about who paid if adjustments to the roundabout were needed. M/Rosenberg, SlWroge to close the public hearinQ. Mary Emond, 6325 Russell Avenue, spoke in opposition to the roundabout because of problems with emergency vehicles using it. Motion carried 5-0. Item #13 PUBLIC HEARING REGARDING RESOLUTION AUTHORIZING CONDITIONAL USE PERMIT TO ALLOW CLASS II RESTAURANT AT 811 66TH STREET EAST S.R. NO. 159 Council Member Kilian presented Staff Report No. 159. Gary Olson, 6633 Columbus Avenue, voiced concerns related to cooking odors from grills or deep fryers and future restaurant uses of the building if this business is unsuccessful or changes its type of food service. Council Member Sandahl asked about the definition of a Class II restaurant, including restrictions of cooking apparatus. Community Development Director Palmborg read the definition as stated in the Staff Report, which included no cooking apparatus restrictions. Council Meeting Minutes -9- June 12, 2007 Community Development Director Palmborg stated this odor-related issue has been addressed with other Richfield restaurants. The City Council typically requires mitigative equipment installed to handle the odors. Mayor Goettel asked about someone else moving in with a different type of restaurant. City Attorney Thomson stated language could be fashioned to specify the type of equipment to trigger a mitigative requirement. She suggested the City Council direct staff to research other restaurants so there is equity. Council Member Sandahl suggested the CUP be permitted to go forward for one year and if there are odor complaints, it can then be addressed. City Attorney Thomson suggested the conditions be set now for this use or following uses. A timeframe for review could be provided. The applicant's consent regarding the conditions and requirements is necessary. Council Member Wroge suggested action on this item be postponed to the next meeting since the applicant is not present and to allow staff time to research other restaurants. City Attorney Thomson stated the CUP would continue with the land. If this particular restaurant is closed, another restaurant could come in with no further approvals unless the CUP has conditions regarding equipment. She suggested tabling action on this item since there is no time restriction for the 60-day rule and the applicant is not present. This will also allow staff time to research appropriate language. Council Member Kilian said he'd like to avoid a lengthy delay and agreed to the stipulation regarding complaints. MlWroge, S/Sandahl to close the public hearina. Motion carried 5-0. M/Kilian, S/Sandahl to postpone action on this item until the June 26. 2007 City Council Meetina since the applicant is not present. and to allow staff time to do research for controllina cookina odors in other restaurants. Motion carried 5-0. Item #14 PUBLIC HEARING REGARDING RESOLUTION AUTHORIZING RENEWAL OF TEMPORARY CONDITIONAL USE PERMIT TO ALLOW AUTO SALES AND LEASING AT 6529 PENN AVENUE; CARHOP S.R. NO. 160 Council Member Rosenberg presented Staff Report No. 160. Lee Schwierjohann, CarHop, stated a 3-year conditional use permit (CUP) is being requested this year and not a 1-year because they are no longer considering moving since the property has been sold. Their license says titled sales and leasing, but they only sell vehicles. Council Member Rosenberg asked Mr. Schwierjohann about a recent item on the news regarding CarHop selling a stolen vehicle. Council Meeting Minutes -10- June 12, 2007 Mr. Schwierjohann explained the situation as not being their fault but rather a title issue between the auction purchase and the St. Paul Police Department. The customer was compensated accordingly. Council Member Wroge asked Mr. Schwierjohann if he tells customers they do not accept cash transactions. Mr. Schwierjohann said they do sell vehicles for cash. People may not like that the vehicle is the same price for cash as financing. Bob Hall, 7309 Oliver Avenue, spoke about his experience with CarHop and his not being able to buy a car with cash. He said he felt discriminated against because he wanted to pay cash. He questioned the desirability of having such an operation in Richfield. M/Wroge, S/Kilian to close the public hearina. Motion carried 5-0. Council Member Sandahl said the City is trying to beautiful Penn Avenue and CarHop's landscaping should be moved from the current location in the back of the building to the front. Mr. Schwierjohann said they are tying to do what they can for landscaping. Council Member Wroge stated he is concerned because this business has publicly been taken to task regarding their clientele and financing. Clients in Richfield should be treated with dignity. M/Rosenberg, S/Sandahl that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9945 RESOLUTION AUTHORIZING RENEWAL OF A TEMPORARY CONDITIONAL USE PERMIT FOR AUTO SALES AND LEASING AT 6529 PENN AVENUE Council Member Rosenberg said there was no way to not approve this CUP because all the requirements have been met. She added that their business practices make her uncomfortable. Council Member Rosenberg stated she is hearing from west Richfield residents that Penn Avenue needs to be cleaned up and shaped up with no car dealerships. Council Member Sandahl requested the business owner and City staff work to move green landscaping up to the front when they return in 3-years. Motion carried 5-0. This resolution appears as Resolution No. 9945. Item #16 PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE VACATING RIGHT-OF-WAY OF EMERSON AVENUE BETWEEN VACATED 77TH AND 78TH STREETS S.R. NO. 162 Mayor Goettel presented Staff Report No. 162. M/Kilian, S/Rosenberg to close the public hearina. Council Meeting Minutes -11- June 12, 2007 Motion carried 5-0. M/G oette I , S/Kilian that this constitutes the second readina of Bill No. 2007-9. Transitorv Ordinance No. 18.47 vacatina riaht-of-wav of Emerson Avenue between vacated 77th Street and 78th Street. that it be published in the official newspaper and that it be made part of these minutes. Motion carried 5-0. Item #17 . PUBLIC HEARING AND SECOND READING Of TRANSITORY ORDINANCE VACATING RIGHT-Of-WAY (EASEMENT NO.2 PER DOCUMENT NO. 6417525) Of EMERSON AVENUE BETWEEN VACATED 77TH AND 78TH STREETS S.R. NO. 163 Mayor Goettel presented Staff Report No. 163. M/Rosenberg, S/Sandahl to close the public hearina. Motion carried 5-0. M/Goettel, S/Kilian that this constitutes the second readina of Bill No. 2007-10. Transitorv Ordinance No. 18.48 vacatina riaht-of-wav (Easement NO.2 per Document Number 6417525) of Emerson Avenue between vacated 77th Street and 78th Street. that it be published in the official newspaper and that it be made part of these minutes. Motion carried 5-0. Item #18 CONSIDERATION Of RESOLUTION AWARDING SALE Of $4,800,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2007AS.R. NO. 164 Council Member Wroge presented Staff Report No. 164. Mark Ruff, Ehlers & Associates, Inc., explained the bid tabulations and recommended accepting Stifel, Nicolaus & Co., Inc. of Minneapolis, MN as lowest responsible bidder. Mr. Ruff stated as part of issuing bonds, Moodys Investor Services assigns a bond rating. The City was assigned a rating of Aa3. This speaks favorably of Richfield's redevelopment efforts, maintenance of General Fund reserves and affordable debt levels. MlWroge, S/Kilian that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9946 A RESOLUTION AWARDING THE SALE OF $4,800,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2007A FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT Council Meeting Minutes -12- June 12, 2007 Motion carried 5-0. This resolution appears as Resolution No. 9946. Item #19 CONSIDERATION OF RESOLUTION AWARDING SALE OF $4,250,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES2007B S.R. NO. 165 Council Member Wroge presented Staff Report No. 165. Mark Ruff, Ehlers & Associates, Inc., explained the bid tabulations and recommended accepting Stifel, Nicolaus & Co., Inc. of Minneapolis, MN as lowest responsible bidder. MlWroge, S/Kilian that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9947 A RESOLUTION AWARDING THE SALE OF $4,250,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT Motion carried 5-0. This resolution appears as Resolution No. 9947. Item #20 CONSIDERATION OF RESOLUTION AUTHORIZING AMENDED OFF-STREET PARKING PERMIT TO ALLOW FOR LANDSCAPING CHANGES AT 1430 66TH STREET EAST; EL JALAPENO MARKET S.R. NO. 166 Council Member Kilian presented Staff Report No. 166. Community Development Manager Smith stated that 75% of the required off-street parking (OSP) stipulations are complete. The landscaping and parking lot are still underway. The alley vacation behind the market will be before the City Council at the next meeting. Council Member Wroge asked about the retaining wall block needing to be taken down if a 10-foot sidewalk is needed with development moving along 66th Street. Community Development Manager Smith said the wall is the market's property. The Public Works Department believes the area will be adequate for snowplowing and, if there is damage to the wall, it is the responsibility of the property owner, not the City. Council Member Wroge asked about setting a precedent with a 30-foot sight triangle. Community Development Manager Smith said the Transportation Engineers reviewed the site and believe 30 feet is appropriate. Council Member Sandahl asked Mr. Frost when the remaining items will be complete. Mr. Frost said as soon as the alley is vacated. Council Meeting Minutes -13- June 12, 2007 Community Development Manager Smith explained the alley vacation behind the market is with a single-family homeowner - one-half will go to the homeowner, one-half to the market. City Attorney Thomson explained the circumstances related to alley vacation. The market had nothing to do with it so it is a valid condition to wait. The vacation is done by ordinance and explained the process. Council Member Rosenberg asked about the land being sold to the homeowner and business. City Attorney Thomson explained if the right-of-way is no longer needed for public purpose, the vacation is approved, the easement goes away and they own the underlying fee title. M/Kilian, S/Rosenberg that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9948 RESOLUTION GRANTING AN AMENDMENT TO AN OFF-STREET PARKING PERMIT AT 1430 66TH STREET EAST Motion carried 5-0. This resolution appears as Resolution No. 9948. Item #21 CONSIDERATION OF AGREEMENT FOR TEMPORARY CONSTRUCTION EASEMENT AND LICENSE FOR PARKING WITH DENTAL HEALTH CARE CENTER, 1717 EAST 66TH STREET, AS PART OF RICHFIELD PARKWAY AND 66TH STREET ROUNDABOUT PROJECT S.R. NO. 167 Council Member Sandahl presented Staff Report No. 167. M/Sandahl, S/Kilian to approve agreement for a temporarv construction easement and license for parking with the Dental Health Care Center. City Attorney Thomson explained the City Council is approving the 120-day written notice for agreement termination. This handwritten notation on the agreement was approved by the dental partnership and will need to be initialed by all partners. Motion carried 5-0. Item #22 CONSIDERATION OF ACCEPTING AND REJECTING BIDS AS RECOMMENDED BY SHORT ELLIOT HENDRICKSON FOR NEW RICHFIELD MAINTENANCE FACILITY IN AMOUNT OF $1,570,967 S.R. NO. 168 Council Member Rosenberg presented Staff Report No. 168. M/Rosenberg, S/Kilian to approve five bids and reiect one bid as recommended bv Short Elliot Hendrickson (SEH) in the amount of $1.570.967.00. Motion carried 5-0. Council Meeting Minutes -14- June 12, 2007 Item #23 CITY MANAGER'S REPORT . SPECIAL CITY COUNCIL MEETING(S) REGARDING 2007 REVISED/2008 PROPOSED BUDGET City Manager Oevich requested the City Council consider August 21, August 22 or August 23 for a Special City Council meeting regarding the 2007 Revised/2008 Proposed budget discussion. litem #24 I CLAIMS AND PAYROLL MlWroge, S/Sandahl that the followina claims and pavrolls be approved: U. S. BANK AlP Checks: 159501 - 159940 PAYROLL 39971 - 40332; 41263 - 41272 TOTAL $ 1,982,653.72 $ 544,461.33 $ 2,527,115.05 Motion carried 5-0. Item #25 SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION IN EXECUTIVE CONFERENCE ROOM REGARDING CITY MANAGER ANNUAL PERFORMANCE EV ALUA TION Mayor Goettel stated the City Council would be going into a closed executive session in the Executive Conference Room regarding the City Manager's annual performance evaluation. CLOSED EXECUTIVE SESSION The Closed Executive Session was called to order by Mayor Goettel in the Executive Conference Room at 10:51 p.m. Members Present: Mayor Goettel; Sue Sandahl; Fred Wroge; Bill Kilian; and Susan Rosenberg. Staff Present: Steve Oevich, City Manager; and Lisa Lynn, Lynn & Associates. The Closed Executive Session was convened pursuant to M.S. 130.05. The Closed Executive Session adjourned at 11 :25 p.m. Item #26 RECONVENE REGULAR CITY COUNCIL MEETING IN COUNCIL CHAMBERS Council. Meeting Minutes -15- June 12, 2007 The City Council reconvened the public meeting in the Council Chambers at 11 :27 p.m. Mayor Goettel stated that the City Council had discussed the City Manager's annual performance evaluation during the Closed Executive Session pursuant to M.S. 130.05. ADJOURNMENT OF REGULAR CITY COUNCIL MEETING The City Council meeting was adjourned by unani Ch~~ Recording Secretary Date Approved: Jq.ne 26,. 2007 CITY OF RICHFIELD, MINNESOTA Bid Opening May 24, 2007 2:00 p.m. Maintenance Facility - Modified Bituminous Roofing System Bid No. 07-12 Bid Package 07 51 50 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Cheryl Krumholz Acting City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Maintenance Facility- Modified Bituminous Roofing System, as advertised in the official newspaper on May 10,2007. Present: Cheryl Krumholz, Acting City Clerk Judy Wood, City Manager Representative Randy Hughes, Operations Superintendent The following bids were submitted and read aloud: Contractor Rec Add #1 Bid Security Base Bid Daleo Roofing and Sheet Metal Co. ltI ltI $701,246 Central Roofing Company ltI ltI $627,537 B. L. Dalsin Roofing ltI ltI $562,300 Walker Roofing Company Inc. ltI ltI $683,500 M & S Roofing Inc ltI ltI $572,200 Palmer West Construction Co. Inc. ltI ltI $594,500 Seal Roofing Commercial Division ltI ltI $578,985 Berwald Roofing Co. Inc ltI ltI 752,832 The Acting City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting. C~~.b ~~ Cheryl rumh Iz Act" g City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening May 24, 2007 2:00 p.m. Maintenance Facility - Gypsum Board Systems Bid No. 07-15 Bid Package 09 20 00 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Cheryl Krumholz Acting City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Maintenance Facility- Gypsum Board Systems, as advertised in the official newspaper on May 10, 2007. Present: Cheryl Krumholz, Acting City Clerk Judy Wood, City Manager Representative Randy Hughes, Operations Superintendent The following bids were submitted and read aloud: Contractor Rec Add #1 Bid Security Base Bid M. Reinert Drywall, Inc. ~ ~ $120,000 W. Zintllnc. ~ ~ $164,950 RTL Construction Inc. ~ ~ $146,900 Friedges Drywall Inc. ~ ~ $188,800 The Acting City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting. a,,.~~ Cheryl Ktumh Iz Act g City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening May 24, 2007 2:00 p.m. Maintenance Facility - Tiling Bid No. 07-16 Bid Package 09 30 00 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Cheryl Krumholz Acting City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Maintenance Facility - Tiling, as advertised in the official newspaper on May 10, 2007. Present: Cheryl Krumholz, Acting City Clerk Judy Wood, City Manager Representative Randy Hughes, Operations Superintendent The following bids were submitted and read aloud: Contractor Rec Add #1 Bid Security Base Bid Grazzini Brothers & Company ~ ~ $64,767 Black Hawk Tile and Stone Inc. ~ Cashiers $71,164 Check CD Tile and Stone, Inc. ~ ~ $54,425 The Acting City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting. ~~m~ing City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening May 24, 2007 2:00 p.m. Maintenance Facility - Plumbing Bid No. 07-28 Bid Package 22 00 00 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Cheryl Krumholz Acting City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Maintenance Facility- Plumbing, as advertised in the official newspaper on May 10, 2007. Present: Cheryl Krumholz, Acting City Clerk Judy Wood, City Manager Representative Randy Hughes, Operations Superintendent The following bids were submitted and read aloud: Contractor Rec Add #1 Bid Security Base Bid Master Mechanical Inc. ~ ~ $753,400 Northern Air Corporation ~ ~ $849,900 Horwitz, Inc. ~ ~ $929,944 The Acting City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting. C~~ing City Clerk CITY OF RICHFIELD, MINNESOTA Bid Opening April 26, 2007 2:00 p.m. Maintenance Facility - Overhead Doors Bid No. 07-13 Bid Package 08 30 00 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff . was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Maintenance Facility-Overhead Doors, as advertised in the official newspaper on March 29,2007, and the Construction Bulletin on March 26,2007 and April 2, 2007. Present: Nancy Gibbs, City Clerk Cheryl Krumholz, City Manager Representative Randy Hughes, Operations Superintendent The following bids were submitted and read aloud: Contractor Rec Add Base Bid Bid Security #1,#2,#3,#4 Garage Door Store ~ $70,500 Cashiers Ck Twin City Garage Door Co. ~ $70,000 None The City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting. CITY OF RICHFIELD, MINNESOTA Bid Opening May 23, 2007 2:30 p.m. 2007 New Aerial Lift Truck Bid No. 07-35 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for a new aerial lift truck, as advertised in the official newspaper on May 10, 2007 and the Construction Bulletin on May 14, 2007. Present: Nancy Gibbs, City Clerk Mark Hall, Fleet/Park Maintenance Supervisor Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bidder's Name Bond Total Base Bid Truck Utilities Inc. Provided $72,483.90 ABM Equipment & Supply Provided $70,021.62 The City Clerk announced that the bids would be tabulated and considered at the June 12, 2007 City Council Meeting.