05-22-07 Regular
CITY OF RICHFIELD, MINNESOTA
TUESDAY, MAY 22,2007
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SPECIAL CITY COUNCIL WORKSESSION
COUNCIL CHAMBERS
6700 PORTLAND AVENUE
6:00 P.M.
AGENDA
Call to order
Roll call
6:00 - 6:50 p.m.
1. Discussion regarding Comprehensive Plan update
(Council Memo No. 90)
Notes:
Adjournment
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REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS
6700 PORTLAND AVENUE
7:00 P.M.
AGENDA
INTRODUCTORY PROCEEDINGS
Call to order
Roll call
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for others.
Comments are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
Pledge of Allegiance
Approval of minutes of (1) Special City Council Worksession of May 8,2007 and (2) Regular
City Council Meeting of May 8, 2007
PRESENTATIONS
1. Presentation of Certificates of Appreciation to Miss Richfield Ambassadors and Little Miss
Richfield Ambassadors (Council Memo No. 91)
2. Presentation of Richfield Tourism Promotion Board, Inc. financial report for year ended
December 31 , 2006
3. Presentation regarding National Public Works Week
COUNCIL DISCUSSION
4. Council discussion
. Hats Off To Hometown Hits
Notes:
AGENDA APPROVAL
5. Council approval of agenda
CONSENT CALENDAR
6. Consent Calendar contains several separate items, which are acted upon by the City
Council in one motion. Once the Consent Calendar has been approved, the individual
items and recommended actions have also been approved. No further Council action is
necessary. However, any Council Member may request that an item be removed from the
Consent Calendar and placed on the regular agenda for Council discussion and action.
All items listed on the Consent Calendar are recommended for approval.
A. Consideration of approval of resolution declaring adequacy of petition for vacation of
Emerson Avenue street right-of-way; first reading of transitory ordinance to vacate
Emerson Avenue street right-of-way; calling public hearing to consider request to vacate
Emerson Avenue street right-of-way; and scheduling second reading for June 12, 2007
S.R. No. 127
B. Consideration of approval of resolution declaring adequacy of petition for vacation of
street right-of-way (Easement NO.2 per document number 6417525); first readingof
transitory ordinance to vacate street right-of-way (Easement NO.2 per document
number 6417525); calling for public hearing to consider request to vacate streetright-of-
way (Easement NO.2 per document number 6417525) and scheduling second reading
for June 12, 2007 S.R. No. 128
C. Consideration of approval of resolution authorizing City Council not to waive monetary
limits on statutory municipality tort liability S.R. No. 129
D. Consideration of approval of Minnesota Department of Transportation commercial lease
(No. 27710) agreement for continued use of excess land along 1-494 adjacent to Best
Buy Campus as parking lot and transit station S.R. No. 130
E. Consideration of approval of issuing temporary on-sale 3.2 percent malt liquor license
and public dance license for Tropical Night at Church of the Assumption on June 2,
2007 S.R. No. 131
Notes:
7. Consideration of items, if any, removed from Consent Calendar
Notes:
PUBLIC HEARING
8. Public hearing regarding resolution authorizing amendment to planned unit development,
final development plan and conditional use permit for Cedar Point Commons project for
design and construction of TCF Bank at 6501 Richfield Parkway
Staff Report No. 132
Notes:
PROPOSED ORDINANCE
9. Consideration of second reading of amendment to Richfield City Code deleting Section
400.37 and adding Section 903 related to imposition of fees for certain emergency
services and collection thereof pursuant to MN Statutes Sections 415.10, 366.011 and
366.012
Staff Report No. 133
Notes:
RESOLUTIONS
10. Consideration of resolution providing for sale of $4,800,000 General Obligation Capital
I mprovement Bonds, Series 2007 A
Staff Report No. 134
Notes:
11. Consideration of resolution providing for sale of $4,250,000 General Obligation
Improvement Bonds, Series 2007B
Staff Report No. 135
Notes:
OTHER BUSINESS
12. Consideration of recommended layout for 6300 block of Lyndale Avenue
Staff Report No. 136
Notes:
13. Consideration of bid minutes/tabulation and award of contracts as recommended by Short
Elliot Hendrickson for new Richfield Maintenance Facility in amount of $1,108,127
Staff Report No. 137
Notes:
14. Consideration of increased landscaping for 66th Street and Richfield Parkway roundabout
and consideration of adopting policy for financing increased landscaping in public rights-of-
way
Staff Report No. 138
Notes:
15. Consideration of designating City Council Member(s) to attend 2007 National Organization
to Insure a Sound-controlled Environment (N.O.I.S.E.) conference in Atlanta, GA from July
18-20, 2007 .
Staff Report No. 139
Notes:
RESOLUTION
16. Consideration of resolution amending off-street parking permit at 7431-7521 Lyndale
Avenue (Gateway Apartments) to allow construction of garages
Staff Report No. 140
Notes:
CITY MANAGER'S REPORT
17. City Manager's report
Notes:
18. Claims and payrolls
Open forum (additional 15 minutes if more time needed after first Open Forum and by majority
vote of the City Council)
Each speaker is to keep their comment period to three minutes to allow sufficient time for others.
Comments are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
19. Special City Council Closed Executive Session in Executive Conference Room regarding
attorney-client discussion related to pending eminent domain litigation involving the
Portland Holdings/Mr. Tire property located at Portland Avenue and 66th Street
20. Reconvene Regular City Council Meeting in Council Chambers to consider settlement
agreement involving the pending eminent domain litigation involving the Portland
Holdings/Mr. Tire property located at Portland Avenue and 66th Street
Notes:
21. Adjournment of Regular City Council Meeting
Auxiliary aids for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the City Clerk at 612-861-9738.
AGENDA SECTION:
AGENDA ITEM #
REpORT #
CONSENT
6A
127
.....
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
CHRISTINE COSTELLO, COMMUNITY
DEVELOPMENT SPECIALIST
NAME, TInE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED By CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration ot the attached resolution declaring the adequacy ot petition tor the vacation ot
Emerson Avenue street right-ot-way, conduct a tirst reading ot a Transitory Ordinance to
vacate Emerson Avenue street right-ot-way, and call tor a public hearing to consider the
request to vacate Emerson Avenue street right-ot-way, and schedule a second reading tor
June 12, 2007.
I. RECOMMENDED ACTION:
By Motion: Adopt the attached resolution declaring the adequacy ot
petition tor the vacation ot Emerson Avenue street right-ot-way;
By Motion: Conduct a tirst reading ot a Transitory Ordinance to
vacate Emerson Avenue street right-ot-way, and call tor a public
hearing to consider the request to vacate Emerson Avenue street
right-ot-way, and schedule a second readina tor June 12, 2007.
I II. BACKGROUND I
CSM Investors, Inc. (CSM) constructed the Shops at Lyndale shopping center in the mid-
1990s but did not replat the underlying land. CSM is currently in the process ot replatting
the land and is requesting that the City vacate Emerson Avenue, located along the western
edge ot the property.
052207 1 st Rdg Vacation Emerson
The land area encompassed by Emerson Avenue is utilized by the Shops at Lyndale for
parking and as a drive aisle to the shared entrance with the adjacent Meridian Crossings
development.
In 1994, the City Council approved a planned unit development plan and final development
plan for the Shops at Lyndale shopping center that indicated that this area would be used
for parking, access, and signage.
At the time the Shops at Lyndale was developed, Public Works requested that Emerson
Avenue be maintained as a public street in the event that future expansion plans for 1-494
required public access to the frontage road in this area. As of 2007, Public Works has
determined that there is no longer a need to maintain this potential access point.
On May 7,2007 the Richfield Housing and Redevelopment Authority (HRA) completed the
sale and closing for Emerson Avenue from vacated 77th Street to 78th Street. The HRA
approved this sale on October 18, 2004, with a vote of 4 to O. Since the sale has taken
place the City can now proceed with the vacation of Emerson Avenue, ultimately resulting
in CSM being able to plat the Shops at Lyndale development.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. Richfield City Charter Section 13.05 specifies procedures for the City
Council to vacate a street or alley.
. Richfield City Code Section 820.05 states that the Council will
acknowledge receipt of any petition to vacate by resolution and set a
date for a public hearing. (June 12, 2007 is recommended.)
I B. CRITICAL ISSUES I
. The area to be vacated extends from the center line of old 77th Street to
the north right-of-way line of 1-494.
. The area to be vacated is not needed for street purposes and is owned by
CSM.
. Approval of the requested street vacation will facilitate the replatting of the
Shops at Lyndale property.
. Private utilities were notified of the proposed vacation and any necessary
private utility easements will be included in the transitory ordinance
vacating the right-of-way.
. In order to be determined adequate, the petition must be signed by the
owners of half of the land abutting on the area to be vacated. Richfield
City Code subsection 820.03.
I C. FINANCIAL
. N/A
I D. LEGAL I
. Legal notice will be published 10 days prior to the second reading and
public hearing scheduled for June 12, 2007.
. A mailed notice will be sent to affected property owners and residents for
the second reading and public hearing on June 12, 2007.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Deny the requested vacation of street right-of-way.
I V. ATTACHMENTS
. Resolution
. Draft City Council Transitory Ordinance to vacate the street right-of-way.
. Petition signed by owners of half of the land abutting the area to be vacated.
. Attachment A: Sketch showing the location of the area to be vacated.
. Attachment B: Aerial photograph showing the approximate location of the area
to be vacated.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. N/A
tpA- (
RESOLUTION NO.
RESOLUTION DECLARING ADEQUACY OF PETITION FOR VACATION OF A STREET
RIGHT-OF-WAY AND CALLING FOR A PUBLIC HEARING ON THE REQUEST TO
VACATE A STREET RIGHT-OF-WAY (EMERSON AVENUE)
WHEREAS, the City has received a petition for the vacation of Right-of-Way legally
described as follows:
The west 30.00 feet of the north 240.00 feet of the East Half of the Southeast Quarter of the
Southwest Quarter of the Southeast Quarter of Section 33, Township 28, Rnage 24, also
known as Emerson Avenue South, per Book 2242 Deeds, page 425, Document No. 3214883
Together with that part of the west 30.00 feet of said East Half of the Southeast Quarter of the
Southwest Quarter of the Southeast Quarter of Section 33 which lies southerly of said north
240.00 feet thereof and which lies northerly of the right of way line of Interstate No. 494 per
Book 2408 Deeds, page 259, Document No. 3431114
Together with that part of Emerson Avenue South as dedicated in the plat of CLOVERLEAF
ADDITION, accordIng to the recorded flat thereof, which lies southerly of the north line of the
West Half of said Southeast Quarter 0 the Southwest Quarter of the Southeast Quarter of
Section 33, Township 28, Range 24 and which lies northerly of the westerly extension of said
northerly right of way line of Inferstate No. 494 per Book 2408 of Deeds, page 259, Document
No. 3431114.
All in Hennepin County, Minnesota; and
WHEREAS, Richfield City Code Subsection 820.03 requires that a petition for vacation
of a street or alley be signed by the owners of at least half of the land abutting the street or
alley to be vacated; and
WHEREAS, the owners of at least 50 percent of the land abutting on the street
easement to be vacated have signed the petition for vacation of the street easement; and
BE IT RESOLVED by the City Council of Richfield, Minnesota as follows:
A certain petition requesting the vacation of a portion of Emerson Avenue, as
described above, in the City of Richfield, filed with the City on , is
declared to be signed by the owners of the required percentage of property
affected thereby. This declaration is made in conformity with Richfield City Code
Subsection 820.03.
A public hearing on the proposed street right-of-way vacation is scheduled for
June 12, 2007. The City Clerk is directed to publish notice of the public hearing
in the City's official newspaper once at least ten days prior to the public hearing.
The Zoning Administrator is directed to send a mailed notice to affected property
owners at feast ten days prior to the public hearing.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of May,
2007.
1.
2.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
loJA.~~
BILL NO.
TRANSITORY ORDINANCE NO.
AN ORDINANCE VACATING PUBLIC RIGHT-OF-WAY EASEMENTS
. (EMERSON AVENUE)
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1: The following described lands are subject to the easements as described
below for public street right-of-way purposes ("Street Easement"):
That part of the west 30.00 feet of the East Half of the Southeast Quarter of the
Southwest Quarter of the Southeast Quarter of Section 33, Township 28, Rnage 24,
also known as Emerson Avenue South, lying northerly of the northerly right of way line
of Interstate No. 494 per Document No. 3431114
Together with that part of Emerson Avenue South as dedicated in the plat of
CLOVERLEAF ADDITION, according to the recorded plat thereof, which lies southerly
of the north line of the West Half of said Southeast Quarter of the Southwest Quarter of
the Southeast Quarter of Section 33 and which lies northerly of the westerly extension
of said northerly right of way line of Interstate No. 494 per Document No. 3431114.
All in Hennepin County, Minnesota
Sec. 2: The City of Richfield has received a petition for the vacation of the Street
Easement, and the City Council has determined the petition to be adequate by Resolution No.
Sec. 3: The Street Easement is not open to public travel and is not required for access
to the abutting properties.
Sec. 4: The following public facilities are located in the Street Easement: gas and water.
Sec. 5: The City has notified the service providers for gas, electric, telephone, and cable
communications services of the proposed vacation, and the following facilities are reported to
be located in the Street Easement: gas.
Sec. 6: The Council finds that there is not a public need for the Street Easement.
Sec. 7. The Applicant has agreed to grant the City an easement for the existing water
main by a separate instrument and the easement for the water main will not be needea once
that instrument is recorded.
Sec. 8: The Street Easement is vacated reserving, however, easements in favor of the
public as follows: (a) an easement for gas line purposes over the west 20 feet and the north 30
feet of the portion of Emerson Avenue being vacated; and (b) a temporary easement for water
main purposes over the entire vacated area, said temporary easement shall automatically
expire upon the recording of an instrument executed by the City that specifically references the
termination of the easement reserved in this Ordinance No. _'
Sec. 7: The vacation of the Street Easement is effective 30 days following publication of
this ordinance. The City Clerk is directed to prepare a certificate of completion of vacation
proceedinQs and to record the vacation in the office of the Hennepin County Registrar of Titles
or Hennepin County Recorder, as appropriate.
Passed by the City Council of the City of Richfield, Minnesota this 12th day of June,
2007.
Debbie Goettel, Mayor
ATTEST:
. Nancy Gibbs, City Clerk
.
\f~lli~
& f1r-?J
PETITION FOR VACATION OF STREETS,
ALLEYS, AND PUBLIC GROUNDS
To: Richfield City Council
We, the undersigned owners of land abutting EMERSON AVENUE SOUTH as described in
the Exhibit A attached hereto and made a part hereof, hereby petition that such public land be
vacated by the City of Richfield.
*Signature
CSM INVESTORS, INC.
500 Washington Avenue South,
Suite 300Q,
Minnea olis, MN 55415
BY:
Michele Foster, Vice President
Address (please print clearly)
1000, 1100, 1150 West 78th Street,
Richfield, Minnesota.
* Signatures may not be removed after the petition is submitted to the City.
&11-'-/
EXHIBIT A
(pETITION FOR VACATION OF PORTION OF EMERSON AVENUE SOUTH)
Parcell: That part of the West 3b.00 feet ofthe East Half ofthe Southeast Quarter of the
Southwest Quarter of the Southeast Quarter of Section 33, Township 28, Range 24, also known
as Emerson Avenue South, and lying northerly ofthe northerly right-of-way line of Interstate
No. 494 per Document No. 3431114, filed in Book 2408 of Deeds, page 259, including but not
limited to the street easement over the West 30.00 feet ofthe North 240.00 feet ofthe East Half
ofthe Southeast Quarter of the Southwest Quarter of the Southeast Quarter of Section 33,
Township 28, Range 24, dedicated to the City of Richfield by deed recorded in Book 2242 of
Deeds, page 425, as Document No. 3214863, Hennepin County Recorder.
Parcel 2: That part of Emerson Avenue South as dedicated in the plat of CLOVERLEAF
ADDITION, according to the recorded plat thereof, which lies southerly of the North line of the
West Half of the Southeast Quarter of the Southwest Quarter of the Southeast Quarter of
Section 33, Township 28, Range 24, and which lies northerly of the westerly extension of the
northerly right-of-way line of Interstate No. 494 per Document No. 3431114, filed in Book
2408 of Deeds on page 259, Office of County Recorder, Hennepin County, Minnesota.
Parcel 3: (Public Street Right-of-Way- No.2 created in Document No. 6417525)
That part ofthe Public Street Right-of-Way- No.2 as created in Document No. 6417525,
Office of County Recorder, Hennepin County, Minnesota, and described as that part of the
following-described property:
That part of the South 85.00 feet ofthe West Half ofthe East Half ofthe Northeast
Quarter ofthe Southwest Quarter ofthe Southeast Quarter of Section 33, Township 28,
Range 24, Hennepin County, Minnesota, described as Commencing at the Southeast
corner of the Northeast Quarter of Southwest Quarter of Southeast Quarter of said
Section 33; thence South 89 degrees 41 minutes 41 seconds West, assumed bearing,
along the South line of said Northeast Quarter of Southwest Quarter of Southeast
Quarter, 86.58 feet to the point of beginning ofthe parcel to be described; thence
northwesterly 187.04 feet along a non-tangential curve concave to the northeast having a
radius of 610.33 feet and a central angle of 17 degrees 33 minutes 32 seconds, the chord
of said curve bears North 63 degrees 29 minutes 13 seconds West; thence South 38
degrees 06 minutes 35 seconds West, not tangent to said curve, 32.47 feet; thence
Southerly along a tangential curve concave to the East having a radius of 120.00 feet to
the South line of said Northeast Quarter of Southwest Quarter of Southeast Quarter;
thence North 89 degrees 41 minutes 41 seconds East along said South line to the point
of beginning,
which is described as beginning at the most northerly corner of the above-described property;
thence Southeasterly a distance of 29.20 feet along the northeasterly line of said
above-described property, on a curve to the left with a radius of 610.33 feet and a central angle
of 02 degrees 44 minutes 30 seconds and a chord bearing of South 55 degrees 52 minutes 51
seconds East, assumed bearing; thence westerly and southwesterly 29.73 feet on a curve to the
left with a radius of 20.00 feet and a central angle of 85 degrees 10 minutes 56 seconds, and a
chord bearing of South 80 degrees 09 minutes 26 seconds West; thence South 37 degrees 33
minutes 58 seconds West 66.59 feet to a point on the West line of said above-described
property; thence northeasterly 53.95 feet along said West line on a curve to the right with a
radius of 120.00 feet and a central angle of25 degrees 45 minutes 30 seconds, and a chord
bearing of North 25 degrees 25 minutes 40 seconds East; thence North 38 degrees 18 minutes
25 seconds East 32.47 feet along said West line to the point of beginning.
(oft ~5'
Parcel 4:
Any portion of Emerson Avenue South lying within the following-described property not
included in Parcel 3 described above:
That part of the South 85.00 feet ofthe West Half ofthe East Half of the Northeast
Quarter of the Southwest Quarter of the Southeast Quarter of Section 33, Township 28,
Range 24, Hennepin County, Minnesota, described as Commencing at the Southeast
corner of the Northeast Quarter of Southwest Quarter of Southeast Quarter of said
Section 33; thence South 89 degrees 55 minutes 12 seconds West, assumed bearing,
along the South line of said Northeast Quarter of Southwest Quarter of Southeast
Quarter, 86.58 feet to the point of beginning of the parcel to be described; thence
northwesterly 187.04 feet along a non-tangential curve concave to the northeast having a
radius of 61 0.33 feet and a central angle of 17 degrees 33 minutes 32 seconds, the chord
of said curve bears North 63 degrees 15 minutes 42 seconds West; thence South 38
degrees 20 minutes 06 seconds West, not tangent to said curve, 32.47 feet; thence
Southerly along a tangential curve concave to the East having a radius of 120.00 feet to
the South line of said Northeast Quarter of Southwest Quarter of Southeast Quarter;
thence North 89 degrees 55 minutes 12 seconds East along said South line to the point
of beginning,
which is described as beginning at the most northerly corner ofthe above-described property;
thence Southeasterly a distance of 29.20 feet along the northeasterly line of said
above-described property, on a curve to the left with a radius of 61 0.33 feet and a central angle
of 02 degrees 44 minutes 30 seconds and a chord bearing of South 55 degrees 51 minutes 07
seconds East; thence westerly and southwesterly 29.73 feet on a curve to the left with a radius
of 20.00 feet and a central angle of 85 degrees 10 minutes 56 seconds, and a chord bearing of
South 80 degrees 22 minutes 57 seconds West; thence South 37 degrees 47 minutes 29 seconds
West 66.02 feet to a point on the West line of said above-described property; thence
northeasterly 53.25 feet along said West line on a curve to the right with a radius of 120.00 feet
and a central angle of25 degrees 25 minutes 22 seconds, and a chord bearing of North 25
degrees 37 minutes 25 seconds East; thence North 38 degrees 20 minutes 06 seconds East
32.47 feet along said West line to the point of beginning.
fofl--(o
Attachment A
900 I East Bloomington Freeway (35W)
Suite 118
Bloomington. Minnesota 55420-3435
Business: 952-881-2455
FAX: 952-888-9526
Sunde Land Surveying, LLC.
Vacation .Description
Sketch For:
, ' ~CORPORAJ'JON
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PROPOSED VACATION DESCRIPTION
That port of the west 30.00 feet of the East Half of the Southeast
Quarter of the Southwest Quarter of the Southeast Quarter of
Section 33, Township 28, Range 24, also known. as Emerson Avenue
South, lying northerly of the northerly right of way line of Interstate
No. 494 per Document No. 3431 I 14.
Together with that part of Emerson Avenue South as dedicated 1n
the plot of CLOVERLEAF ADDITION, according to the recorded plot
thereof, which lies southerly of the north line of the West Half of
sold Southeast Quarter of the Southwest Quarter of the Southeast
Quarter of Section 33 and which lies northerly of the westerly
extension of 80ld northerly right of way line of Interstate No. 494
per Document No. 3431 I 14,
AIi In Hennepin County, Mlnne80ta.
EXISrlNG
BUILOING
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We hereby certify that this sketch, plan or report was
prepared by me or under my Instruction and that I om
o duly Registered Land Surveyor under the lows of the
State of Mlnnesat.a.
Doted this 27th day of October, 2003
SUNDE LAND SURVEYING, LLC.
By.
Scott J. Soukup, R.L.S. Minn. Reg. No. 17256
HIGHWA Y
494
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N'L Y R/W LINE OF
INTERSTATE NO. 494
PER DOC. NO. 343 I 114
NS9.52'32"E
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NO.
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Attachment B
CoR~ /
Vacation of Emerson Avenue
o 60 120
- -
240
Feet
2
October 2004
AGENDA SECTION:
AGENDA ITEM #
REpORT #
CONSENT
6B
128
.....
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
CHRISTINE COSTELLO, COMMUNITY
DEVELOPMENT SPECIALIST
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
~
lit'
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the attached resolution declaring the adequacy of petition for the vacation ot
street right-ot-way (Easement NO.2 per Document Number 6417525), conduct a first reading
of a Transitory Ordinance to vacate street right-of-way (Easement No.2 per Document
Number 6417525), and call for a public hearing to consider the request to vacate street right-
of-way (Easement No.2 per Document Number 6417525), and schedule a second reading for
June 12, 2007.
1. RECOMMENDED ACTION:
By Motion: Adopt the attached resolution declaring the adequacy ot
petition tor the vacation ot street right-ot-way (Easement No. 2 per
Document Number 6417525);
By Motion: Conduct a tirst reading ot a Transitory Ordinance to
vacate street right-ot-way (Easement No.2 per Document Number
6417525), and call tor a public hearing to consider the request to
vacate street right-ot-way (Easement No.2 per Document Number
6417525), and schedule a second reading tor June 12, 2007.
052207 1 st Rdg Vacation of Easement NO.2-Emerson
I II. BACKGROUND I
CSM Investors Inc., (CSM) constructed the Shops at Lyndale shopping center in the mid-
1990s. CSM is currently in the process of replatting the land and is requesting that the City
vacate a remnant street right-of-way easement that is no longer necessary.
The remnant street-right-of-way easement that will be vacated is in the northwest corner of
the property where the entrance to the Shops at Lyndale used to intersect 77th Street.
Vacation of this street right-of-way easement will eliminate an unnecessary easement and
facilitate the replatting of the property.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. Richfield City Charter Section 13.05 specifies procedures for the City
Council to vacate a street or alley.
. Richfield City Code Section 820.05 states that the Council will acknowledge
receipt of any petition to vacate by resolution and set a date for a public
hearing. (June 12, 2007 is recommended.)
I B. CRITICAL ISSUES I
. The area to be vacated covers approximately 822 square feet.
. The area to be vacated is not needed for street purposes and is land owned
by CSM.
. Approval of the requested street vacation will facilitate the replatting of the
Shops at Lyndale property.
. Private utilities were notified of the proposed vacation and any necessary
private utility easements will be included in the transitory ordinance vacating
the right-of-way.
. A City-owned storm sewer runs under the area to be vacated and will not be
affected by the vacation.
. In order to be determined adequate, the petition must be signed by the
owners of half of the land abutting on the area to be vacated. Richfield City
Code subsection 820.03.
I C. FINANCIAL
. N/A
I D. LEGAL I
. Legal notice will be published 10 days prior to the second reading and public
hearing scheduled for June 12, 2007.
. A mailed notice will be sent to affected property owners and residents for the
second reading and public hearing on June 12, 2007.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Deny the requested vacation of remnant street right-of-way.
I V. ATTACHMENTS
. Resolution
. Draft City Council Transitory Ordinance to vacate the street right-of-way.
. Petition signed by owners of half of the land abutting the area to be vacated.
. Attachment A: Sketch showing the location of the area to be vacated.
. Attachment B: Aerial photograph showing the approximate location of the area to
be vacated
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. N/A
(Pt)- (
RESOLUTION NO.
RESOLUTION DECLARING ADEQUACY Of PETITION fOR
VACATION Of A STREET RIGHT-Of-WAY AND
CALLING fOR A PUBLIC HEARING
ON THE REQUEST TO VACATE A STREET RIGHT-Of-WAY.
WHEREAS, the City has received a petition for the vacation of Right-of-Way Number 2
as created by Document Number 6417525; and
WHEREAS, Richfield City Code Subsection 820.03 requires that a petition for vacation
of a street or alley be signed by the owners of at least half of the land abutting the street or
alley to be vacated; and
WHEREAS, the owners of 50 percent of the land abutting on the street easement to
be vacated have signed the petition for vacation of the street easement.
BE IT RESOLVED by the City Council of Richfield, Minnesota as follows:
1. A certain petition requesting the vacation of Right-of-Way Number 2 as created
by Document Number 6417525 in the City of Richfield, filed With the City on
September 4, 2003, is declared to be signed by the owners of the required
percentage of property affected thereby. This declaration is made in conformity
with Richfield City Code Subsection 820.03.
2. A public hearing on the proposed street right-of-way vacation is scheduled for
June 12, 2007. The City Clerk is directed to publish notice of the public hearing
in the City's official newspaper once at least ten days prior to the public hearing.
The Zoning Administrator is directed to send a mailed notice to affected
property owners at least ten days prior to the public hearing.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of May,
2007.
Debbie Goettel, Mayor
ATTEST:
. Nancy Gibbs, City Clerk
(p 8- ').
BILL NO.
TRANSITORY ORDINANCE NO.
AN ORDINANCE VACATING PUBLIC RIGHT-OF-WAY EASEMENTS
(Street Easement #2 as created by Document #6417525)
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1: The following described lands are subject to the easements as described
below for public street right-of-way purposes ("Street Easement"):
"Right of Way easement NO.2 as created by Doc. No. 6417525"
Sec. 2: The City of Richfield has received a petition for the vacation of the Street
Easement, and the City Council has determined the petition to be adequate by Resolution
No.
Sec. 3: The Street Easement is not open to public travel and is not required for access
to the abutting properties.
Sec. 4: There is a City-owned storm sewer facility that runs under the Street
Easement. The vacation of the Street Easement will not affect this storm sewer.
Sec. 5: The City has notified the service providers for gas, electric, telephone, and
cable communications services of the proposed vacation, and the following facilities are
reported to be located in the Street Easement: Qwest buried phone cable and Xcel Energy
electric lines.
Sec. 6: The Council finds that there is not a public need for the Street Easement but
that there is a continuing need for an easement for electric and telephone and
telecommunications purposes over the Street Easement.
Sec. 7: The Street Easement is vacated reserving, however, to the public an easement
for electric and telephone/telecommunications purposes.
Sec. 8: The vacation of the Street Easement is effective 30 days following publication
of this ordinance. The City Clerk is directed to prepare a certificate of completion of vacation
proceedings and to record the vacation in the office of the Hennepin County Registrar of
Titles or Hennepin County Recorder, as appropriate.
Passed by the City Council of the City of Richfield, Minnesota this 12th day of June,
2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
(p {?- :?
.
PETITION FOR VACATION OF STREETS,
ALLEYS, AND PUBLIC GROUNDS
tS'~f&%;;iWlw?~
To: Richfield City Council
We, the undersigned owners of land abutting EMERSON AVENUE SOUTH as described in
the Exhibit A attached hereto and made a part hereof, hereby petition that such public land be
vacated by the City of Richfield.
*Signature
Address (please print clearly)
1000, 1100, 1150 West 78th Street,
Richfield, Minnesota.
CSM INVESTORS7 INC.
500 W ashington Avenue South,
Suite 300Q,
Minnea olis, MN 55415
BY:
Michele Foster, Vice President
* Signatures may not be removed after the petition is submitted to the City.
l.? e,-tf
EXHIBIT A
(pETITION FOR VACATION OF PORTION OF EMERSON AVENUE SOUTH)
Parcell: That part of the West 3b.00 feet of the East Half of the Southeast Quarter ofthe
Southwest Quarter of the Southeast Quarter of Section 33, Township 28, Range 24, also known
as Emerson Avenue South, and lying northerly of the northerly right-of-way line of Interstate
No. 494 per Document No. 3431114, filed in Book 2408 of Deeds, page 259, including but not
limited to the street easement over the West 30.00 feet ofthe North 240.00 feet of the East Half
ofthe Southeast Quarter of the Southwest Quarter ofthe Southeast Quarter of Section 33,
Township 28, Range 24, dedicated to the City of Richfield by deed recorded in Book 2242 of
Deeds, page 425, as Document No. 3214863, Hennepin County Recorder.
Parcel 2: That part of Emerson Avenue South as dedicated in the plat of CLOVERLEAF
ADDITION, according to the recorded plat thereof, which lies southerly of the North line of the
West Half of the Southeast Quarter of the Southwest Quarter of the Southeast Quarter of
Section 33, Township 28, Range 24, and which lies northerly ofthe westerly extension ofthe
northerly right-of-way line of Interstate No. 494 per Document No. 3431114, filed in Book
2408 of Deeds on page 259, Office of County Recorder, Hennepin County, Minnesota.
Parcel 3: (Public Street Right-of-Way- No.2 created in Document No. 6417525)
That part ofthe Public Street Right-of-Way- No.2 as created in Document No. 6417525,
Office of County Recorder, Hennepin County, Minnesota, and described as that part of the
following-described property:
That part of the South 85.00 feet of the West Half ofthe East Half ofthe Northeast
Quarter ofthe Southwest Quarter ofthe Southeast Quarter of Section 33, Township 28,
Range 24, Hennepin County, Minnesota, described as Commencing at the Southeast
comer of the Northeast Quarter of Southwest Quarter of Southeast Quarter of said
Section 33; thence South 89 degrees 41 minutes 41 seconds West, assumed bearing,
along the South line of said Northeast Quarter of Southwest Quarter of Southeast
Quarter, 86.58 feet to the point of beginning of the parcel to be described; thence
northwesterly 187.04 feet along a non-tangential curve concave to the northeast having a
radius of 610.33 feet and a central angle of 17 degrees 33 minutes 32 seconds, the chord
of said curve bears North 63 degrees 29 minutes 13 seconds West; thence South 38
degrees 06 minutes 35 seconds West, not tangent to said curve, 32.47 feet; thence
Southerly along a tangential curve concave to the East having a radius of 120.00 feet to
the South line of said Northeast Quarter of Southwest Quarter of Southeast Quarter;
thence North 89 degrees 41 minutes 41 seconds East along said South line to the point
of beginning,
which is described as beginning at the most northerly comer of the above-described property;
thence Southeasterly a distance of 29.20 feet along the northeasterly line of said
above-described property, on a curve to the left with a radius of 61 0.33 feet and a central angle
of 02 degrees 44 minutes 30 seconds and a chord bearing of South 55 degrees 52 minutes 51
seconds East, assumed bearing; thence westerly and southwesterly 29.73 feet on a curve to the
left with a radius of20.00 feet and a central angle of85 degrees 10 minutes 56 seconds, and a
chord bearing of South 80 degrees 09 minutes 26 seconds West; thence South 37 degrees 33
minutes 58 seconds West 66.59 feet to a point on the West line of said above-described
property; thence northeasterly 53.95 feet along said West line on a curve to the right with a
radius of 120.00 feet and a central angle of25 degrees 45 minutes 30 seconds, and a chord
bearing of North 25 degrees 25 minutes 40 seconds East; thence North 38 degrees 18 minutes
25 seconds East 32.47 feet along said West line to the point of beginning.
{p e,.6
Parcel 4:
Any portion of Emerson Avenue South lying within the following-described property not
included in Parcel 3 described above:
That part of the South 85.00 feet ofthe West Half of the East Half ofthe Northeast
Quarter of the Southwest Quarter of the Southeast Quarter of Section 33, Township 28,
Range 24, Hennepin County, Minnesota, described as Commencing at the Southeast
comer of the Northeast Quarter of Southwest Quarter of Southeast Quarter of said
Section 33; thence South 89 degrees 55 minutes 12 seconds West, assumed bearing,
along the South line of said Northeast Quarter of Southwest Quarter of Southeast
Quarter, 86.58 feet to the point of beginning ofthe parcel to be described; thence
northwesterly 187.04 feet along a non-tangential curve concave to the northeast having a
radius of 61 0.33 feet and a central angle of 17 degrees 33 minutes 32 seconds, the chord
of said curve bears North 63 degrees 15 minutes 42 seconds West; thence South 38
degrees 20 minutes 06 seconds West, not tangent to said curve, 32.47 feet; thence
Southerly along a tangential curve concave to the East having a radius of 120.00 feet to
the South line of said Northeast Quarter of Southwest Quarter of Southeast Quarter;
thence North 89 degrees 55 minutes 12 seconds East along said South line to the point
of beginning,
which is described as beginning at the most northerly comer ofthe above-described property;
thence Southeasterly a distance of 29.20 feet along the northeasterly line of said
above-described property, on a curve to the left with a radius of 61 0.33 feet and a central angle
of 02 degrees 44 minutes 30 seconds and a chord bearing of South 55 degrees 51 minutes 07
seconds East; thence westerly and southwesterly 29.73 feet on a curve to the left with a radius
of20.00 feet and a central angle of85 degrees 10 minutes 56 seconds, and a chord bearing of
South 80 degrees 22 minutes 57 seconds West; thence South 37 degrees 47 minutes 29 seconds
West 66.02 feet to a point on the West line of said above-described property; thence
northeasterly 53.25 feet along said West line on a curve to the right with a radius of 120.00 feet
and a central angle of 25 degrees 25 minutes 22 seconds, and a chord bearing of North 25
degrees 37 minutes 25 seconds East; thence North 38 degrees 20 minutes 06 seconds East
32.47 feet along said West line to the point of beginning.
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PROPOSED PUBLIC
DESCRIPTION
That port of the F
as created in Dac.
That port of the f
That part of tr
half of the eas
of the Southwe
Quarter of Sect
Hennepin Count
commencing th
Northeast Ouar
the Sou theost I
Sou th 89 degr€
assumed beorin
Northeast Quar
Sou theast Quor
beginning of th
northwesterl y I
curve concave
of 610.33 feet
33 minutes 32
bears North 63
West; thence S
seconds West.
feet; thence sc
concave to the
to the south Ii,
Southwest Quar
North 89 degre
along said sout
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Described as begin
the above describe
distance of 29.20
said above describ~
with 0 radius of 6
degrees 44 minute
South 55 degrees
wester! y and sou th
the left with a rod
angle of 85 degree
chord bearing of S
seconds West; ther
seconds West 66,0
of said above desc
53.25 feet along s
with a radius of ,;
degrees 25 minu te~
of North 25. degree
thence North 38 d.
32.47 feet along s,
beginning.
We hereby certify
prepared by me I
a duly Registered
State of Minnesal
it
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, ,
, .
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Dated this 14th I
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SUNDE LAND SUR
By: -.4lr~~
Scott 'f~t;
L:"/~:E~;;/SC/./
1\ I /r-
n VL:. ::.:.
Attachment A
(p {3-1
Attachment B
Emerson Avenue to be Vacated
- -
100
Feet
2
o 25 50
October 2004
042407 1 st Rdg Vacation of Easement No.2-Emerson
AGENDA SECTION:
AGENDA ITEM #
REpORT #
CONSENT
6C
129
......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAy 22, 2007
REpORT PREPARED By:
STEVEN L. DEVICH, CITY MANAGER
NAME, TI1U
COUNCIL PRESENTER:
REVIEWED By Cny
MANAGER:
[if
~
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution authorizing the City not to waive the monetary limits on statutory
municipalitv tort liabilitv
I. RECOMMENDED ACTION:
ay Motion: Adopt a resolution authorizing the City Council not to
waive the monetary Iimit~ on municipal tort liability established by
Minnesota Statutes 466.04.
I II. BACKGROUND I
The City purchases its insurance from the League of Minnesota Cities Insurance
Trust (LMCIT). A requirement of that insurance coverage is that each participating
municipality must annually either affirm or waive its statutory limits of liability. This
action must be taken before July 1 of each year.
The current statutory limits of liability for Minnesota cities are $300,000 for an
individual claimant and $1,000,000 per occurrence. Cities can waive those limits by
allowing an individual claimant to recover more than $300,000, up to the $1,000,000
occurrence limit or more if limits are waived and excess liability insurance is
purchased. They may also waive the per occurrence limit and purchase excess
liability insurance.
Historically, Richfield has not waived its limits of liability. This is historically true of
slightly more than half of the cities in Minnesota. Richfield has also elected not to
purchase excess liability coverage for the past several years.
0522 Tort Liability
The cost of excess liability insurance has been, and continues to be very expensive.
An additional $1,000,000 of coverage would cost in excess of $55,000 annually.
Moreover, buying the coverage may expose the City to liability exposure in excess
of the statutory $1,000,000 cap.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The State Statute establishing liability limits for cities at the current
$1,000,000 level was established fairly recently and appears to be a
reasonable limit.
. Historically, the majority of municipalities in Minnesota are not waiving the
monetary limits on municipality tort liability as was established by Statutes
466.04.
. The Council could waive its statuary limits in future years if a decision was
made to do so.
. The City Council may also wish to further consider purchasing excess liability
in the future. If this is the case it may be purchased at any point in the future.
lB. CRITICAL ISSUES I
. The City's insurance policy with the League of Minnesota Cities Insurance
Trust will renew on July 1,2007. This action must be completed on, or
before that time.
I C. FINANCIAL I
. The City has historically not purchased excess liability coverage because of
the cost of such coverage. The annual premium for $1 million of coverage
. would be between $55,000 and $65,000 if the City does not waive its liability
limits.
I D. LEGAL I
. The tort liability limits established by Minnesota Statutes have protected
cities historically and no Minnesota court has ever established a monetary
award in excess of the statutory limits against a municipality.
. Each city must annually decide whether the City would voluntarily waive the
statute for both the single claims each occurrence limits.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. If the Council feels that any single claimant should receive more than the
$300,000 limit, the Council could elect to waive the statutory monetary limits.
. If the Council feels that the $1,000,000 per occurrence limit is not adequate,
the City could purchase excess liability coverage and subsequently waive the
limits of liability up to the amount of excess coverage purchased by the City.
I V. ATTACHMENTS
. Resolution.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. None.
(pc, -I
RESOLUTION NO.
RESOLUTION AFFIRMING MUNICIPAL TORT LIABILITY LIMITS ESTABLISHED BY
MINNESOTA STATUTES 466.04
WHEREAS, Minnesota Statute 466.04 provides for Municipal. tort liability limits for
Minnesota cities; and
WHEREAS, the League of Minnesota Cities Insurance Trust has asked that each
city review the tort liability limits and determine ifthe respective city would choose to waive
it's limits; and
WHEREAS, such decision to affirm or waive the tort liability limits must be filed with
the League of Minnesota Cities Insurance Trust at the insurance renewal date.
NOW, THEREFORE, BE IT RESOLVED that the City Manager is directed to report
to the League of Minnesota Cities Insurance Trust that the Richfield City Council does not
waive the monetary limits on the municipal tort liability established by Minnesota statutes
466.04.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of May
2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
AGENDA SECTION:
AGENDA ITEM #
REpORT #
CONSENT
6>>
130
STAFF REpORT
R1GHfIE I.I3
CITY COUNCIL MEETING
MAY.22, 2007
REpORT PREPARED By:
THOMAS FOLEY, TRANSPORTATION
ENGINEER
NAME. TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEw:
REVIEWED By CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of renewal of commercial lease with Minnesota Department of Transportation
for use of excess land along 1-494 adjacent to the Best Buy Campus for continued use as a
parkinQlot and transit station.
1. .. RECOMMENDED ACTION:
By Motion: Approve Minnesota Department of Transportation lease
agreement No. 2771 0 for continued use of excess land along 1-494.
next to Besf Buv Campus.
I II. BACKGROUND j
On January 13, 2004 Council approved original commercial lease agreement no. H-
06048 for surplus land along 1-494 adjacentto the Best BuyCampus. This land
amounting to almost 62,000 square feet combined with land purchased from the
Best Buy Company has been used as a parking lot by Best Buy; and a park-n-ride
lot and transit station by Metro Transit.
The attached lease agreement permits the continued use of the Mn/DOT property
for the same uses as before for a period of five years. The new lease will become
effective on August 31, 2007. The lease can also be renewed for periods of five
years until such time that Mn/DOT needs the land to reconstruct 1-494.
0522 RALF Lease
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The proposed lease agreement furthers the City's policy to preseNe
transportation infrastructure. The excess 494 right of way covered by
the agreement will only be used for surface parking and a transit
station until the land is needed to rebuild 1-494.
I B. CRITICAL ISSUES
. None
I C. FINANCIAL I
. Approval of the lease will have no impact on City finances.
ID. LEGAL I
. The City Attorney has reviewed the lease agreement.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. None. The lease continues to permit existing uses of the property.
I V. ATTACHMENTS I
. Amendment of Commercial Lease No.1, Lease No. 27710 of the Minnesota
Department of Transportation
. Map of excess land covered by the proposed lease
I VI. . PRINCIPAL PARTIES EXPECTED AT MEETING
. None anticipated
lRO-1
Minnesota Department of Transportation
Metro District
1500 W. County Road B2
Roseville, MN 55113
651-582-1321
C.S.:
PARCEL:
2732 (5=111) 902
0017
LEASE NO.:
OLD LEASE
NO.:
27710
H-06048
AMENDMENT OF COMMERCIAL LEASE
NO.1
THIS AGREEMENT, is made by and between the State of Minnesota, Department of Transportation
("Landlord") and City of Richfield ("Tenant"), and shall be an amendment and addition to Lease No. H-06048.
WITNESSETH:
WHEREAS, Landlord and Tenant entered into Lease No. H-06048 ("Lease") involving the rental of commercial
property;
WHEREAS, the parties deem certain amendments and additional terms and conditions mutually beneficial for
the effective continuation of said Lease; and
NOW THEREFOR, Landlord and Tenant agree to substitution and/or addition of the following terms and
conditions which shall become a part of the Lease No. H-06048, effective as of the date set forth hereinafter.
1. Effective on August 31., 2007, this Lease No. H-06048 shall be renewed for a period of 5 Year(s)
months/years commencing on September 1, 2007 and continuing through August 31, 2012, with the
right of termination in both Landlord and Tenant as set forth in the Lease.
2. RENT. The consideration for this Lease shall be landlord will provide the Premises to Tenant for publiC
on-street parking. At its own cost and expense, Tenant or its sublessee will maintain the Premises.
3. The terms of the original lease and its amendment(s) are expressly reaffirmed and remain in full force
and effect. By this reference the original lease and its amendment(s) are attached and incorporated into
this agreement.
Commercial Amendment
Page 1 of2
LS10225/4/2007
TENANT
City of Richfield
Signature
Print Name
Title
Signature
Print Name
Debbie Goettel
Mayor
Date
Steve Devich
Title City Manager Date
LANDLORD, STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
COMMISSIONER OF TRANSPORTATION
By
Date
.Susan M. Mulvihill, P.E.
Metro Program Delivery Director.
Approved as to form and execution
OFFICE OF CONTRACT MANAGEMENT
By
Title
Date
Commercial Amendment
(pfj'- d-
Page 2 of 2
LS10225/4/2007
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RAS SHOWN ON BEST BUY CAMPUS PLAT
AREA SHOWN IN RED CROSS-HATCHING REPRESENTS MNDOT PERMANENT R/W AREA LEASED TO crTY
REFE'::~ TO BEST BUY CAMPUS PLAT 6Y SUNDE LAN!) SURVEYING, LLC. (sheet 3 of 4) FOR DIMENSlOi
EXHIBIT A
AGENDA SECTION:
AGENDA ITEM #
REpORT #
CONSENT
6E
131
.......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
BETSY OSBORN, ADMINISTRATIVE
SUPPORT SERVICES MANAGER
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
1&1
REVIEWED BY CITY
MANAGER:
ut
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the request by The Church of the Assumption for a temporary on-sale 3.2
percent malt liquor license and a public dance license for their Tropical Night to be held June
2,2007.
I. RECOMMENDED ACTION:
By Motion: Approve the following for The Church of the Assumption
Tropical Night to be held on June 2, 2007:
. A temporary on-sale 3.2 percent malt liquor license; and,
. A public dance license.
I II. BACKGROUND I
On April 26, 2007, The Church of the Ass~mption submitted a request for a
temporary license to serve 3.2 percent malt liquor, and they also submitted a
request for a public dance license for their Tropical Night to be held June 2, 2007.
The required licensing fees have been received.
They will be serving such food items as tacos, sweet corn, nachos, wraps, popcorn,
hot dogs, fried pork skins and potato chips. The Church of the Assumption has
0522 Church of the Assumption Tropical Night
contacted food sanitarians from the City of Bloomington to ensure that proper food
handling practices are followed.
Licensing requirements for the preparation and service offoodfor this event are
covered under The Church of the Assumption's annual food license.
The event will take place from 6 p.m. to 11 :30 p.m.
Liquor Liability insurance coverage has been provided showing The Catholic Mutual
Relief Society as affording the coverage.
The Public Safety Department has received no complaints regarding similar events
for the Church of the Assumption for the previous year.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The applicant has complied with the City codes pertaining to these
licenses. .
I B. CRITICAL ISSUES I
. Necessary fees have been paid and insurance coverage has been
submitted.
I C. FINANCIAL
. N/A
I D. LEGAL
. N/A
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Deny the request. However, the Public Safety Department has not found any
basis for a denial. In addition, the Council has previously granted similar
licenses for The Church of the Assumption events.
I V. ATTACHMENTS
. N/A
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING I
. The Church of the Assumption staff/representative
AGENDA SECTION:
AGENDA ITEM #
REpORT #
PUBLIC HEARING
8
132
~
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
CHRISTINE COSTELLO, COMMUNITY
DEVELOPMENT SPECIALIST
NAME, TITLE
COUNCIL PRESENTER:
REVIEWED BY CITY
MANAGER:
Uf
DEPARTMENT DIRECTOR
REVIEW:
ITEM FOR COUNCIL CONSIDERATION:
Public hearing regarding a request for a major amendment to the Cedar Point Commons
Planned Unit Development for the design and construction of a TCF Bank at 6501 Richfield
Parkway.
I. RECOMMENDED ACTION:
Conduct and close a public hearing and by motion: Recommend
approval of the major amendment to the Cedar Point Commons for
the design and construction of a TCF Bank at 6501 Richfield Parkway.
I II. BACKGROUND I
On April 24, 2006 the Planning Commission heard and recommended approval of
the Cedar Point Commons Planned Unit Development (PUD). The PUD allowed for
approximately 370,000 square feet of retail comprised of: SuperTarget, Home
Depot, a full-service restaurant, a bank, seven smaller retail buildings, and parking
for 1,527 vehicles at the development. The City Council approved the Cedar Point
Commons PUD on June 13, 2006.
Ryan Companies US, Inc., (Ryan) the developer of Cedar Point Commons, is
requesting an amendment to the Cedar Point Commons PUD for the TCF Bank.
Items that have been approved with the existing PUD include the use, the location
052207 -APUD for TCF Bank
of the TCF Bank, building setbacks, the required number of parking spaces,
landscaping, streetscape, and pedestrian scale elements throughout the
development. The design and construction was not approved because a bank
tenant had not been selected.
TCF Bank is a Minnesota-based national financial holding company. TCF Bank has
offices in Minnesota, Illinois, Michigan, Colorado, Wisconsin, Indiana, and Arizona.
The proposed TCF Bank will be 5,300 square feet. The proposed TCF Bank will
employee approximately 12 employees during peak business times. The TCF Bank
hours of operation for the lobby will be Monday through Friday 9 a.m. to 7 p.m.,
Saturday from 9 a.m. to 4 p.m., and Sunday from 10 a.m. to 2 p.m. The drive thru
will be open Monday through Friday from 7 a.m. to 7 p.m., Saturday from 8 a.m. to 4
p.m., and Sunday from 10 a.m. t02 p.m.
Ryan has taken great lengths to work with TCF Bank to ensure that the design is
complimentary to the overall pedestrian feel that is a consistent element throughout
the Cedar Point Commons development. Elements that TCF Bank have
incorporated into their building that can be seen throughout the overall development
include transparent fa9ade glazing, corrugated metal paneling, building material
color to match the other buildings at the development, and the signature trellis. All
these elements will ensure that TCF Bank maintains a cohesive aesthetic design
that is aimed at providing a quality experience for all visitors to the development.
The following is a review of the design and construction elements that TCF Bank
and Ryan are proposing.
Parkina: The required number of parking spaces for the TCF Bank and the overall
development was approved by the City Council on June 13, 2006 as part of the
PUD. Parking for the entire development which includes the TCF Bank, was
determined to meet the parking standards for a regional shopping center (4 spaces
per 1,000 square feet of gross floor area). If the TCF Bank were separated from the
overall site, a bank would require 1 space per 250 square feet of gross floor area.
TCF Bank would be required to provide 21 spaces. Ryan has determined that 23
spaces would be allowed for the TCF Bank within the development.
Landscape: The overall landscaping for the development was also approved by
City Council on June 13, 2006. TCF Bank has requested that an additional
landscaping island be addedto the east side along the drive thru canopy to
delineate more clearly the drive thru area from the additional surface parking to the
east of the TCF Bank. The approved landscape plans did not call for a landscaped
island in this area. The landscaped island is a positive addition to not only the TCF
Bank, but also the entire site. The island also does not cause a decrease in the
parking spaces approved for Cedar Point Commons. There has been additional
upgrades on the landscaping at the south entrance to TCF Bank. The additions to
the landscaping include more plant material accented by slate boulders along the
south elevation.
Ryan has requested a variation in the type of tree required along the west side of
the TCF Bank. The original approved plan called for three 3.5-inch caliper
Greenspire Linden trees. Ryan has requested that the trees be replaced with three
2.5-inch Spring Snow Crabapple trees. Ryan feels that the originally designated
tree would grow into the trellis. Upon review of the approved landscape plan from
June 29, 2006 for the overall site, Greenspire Linden trees are used along the east
elevation of retail building #3, along the west elevation of retail building #2, along
the east elevation of retail building #8, and in the landscape islands that flank the
drive aisle between these buildings. The use of the Greenspire Linden trees in this
area provides a visual pattern to visitors of the development. A change in the trees
on the west side of the TCF Bank would break the visual pattern created by the
trees in this area of the development. It is recommended that the originally
approved Greenspire Linden at 3.5-inch caliper be used. Pruning the trees if they
begin to grow into the trellis prevents the concern about the trees damaging the
trellis.
As part of the south elevation originally there was to be a three-foot curb cut that
would split the landscape area in the southeast corner of the TCF Bank site. The
design would have been difficult to maintain clean of debris and the three foot
separation could have been a hazard to pedestrians trying to enter the TCF Bank.
Ryan has revised the southeast portion of the TCF Bank site so that the drainage in
that area will be handled by a catch basin, so the three-foot curb cut for drainage
has been removed.
Pedestrian Connection: The signature trellis element is an integral part of not only
the overall design of the Cedar Point Commons development, but TCF Bank has
also incorporated the trellis into the design of the TCF Bank. The design of the
trellis differs slightly from the trellis design that is found at the smaller retail buildings
and SuperTarget. The overall intent of the trellis is to provide an element that
maintains an overall connectedness and cohesiveness throughout the development.
The proposed trellis along the south and west elevations of the TCF Bank differ
from the trellis design at the other retail buildings, the trellis designed for the bank is
in keeping with the TCF Bank design.
The trellis at the TCF Bank does not incorporate the fin-like element found on the
smaller retail buildings but does incorporate some elements from the trellis to
maintain the cohesiveness. The elements that are incorporated at the TCF Bank
that will be seen on the other trellises throughout the development include: the
overhead trellis members height, size, and spacing, the design of the trellis bases,
the architectural detail of the horizontal line element that is the similar to the
horizontal line elements found at the other retail buildings, and a decorative light
feature at the top of the trellis posts that maintains the overall airport inspiration that
was encouraged in the design of the buildings and site features at the Cedar Point
Commons Development. The variation is acceptable.
Buildina: The TCF Bank building incorporates the same elements that can be
found throughout the other buildings at Cedar Point Commons. One of those
elements is a corrugated metal panel that is shown as a cornice element at the top
of the TCF Bank. The corrugated metal panel will also be present above the
windows and below the brick on the bank. This will provide an architectural detail
that will tie the building into the development without being a "cookie-cutter" design.
In addition, TCF Bank is introducing an additional building material that is a smooth
metal panel that is complimentary to the corrugated metal panel and brick. The
design of the TCF Bank building provides a transition between the SuperTarget I
Home Depot corridor and the smaller scale retail buildings. All the mechanical
equipment for the TCF Bank is on top of the building and is screened from all
directions and will not be visible from any side of the building.
Drive Thru Reauirements: The City Zoning Ordinance requires certain conditions
be met before a drive thru use is allowed to operate. A drive thru is a conditional
use, but since the TCF Bank is located within the Cedar Point Commons PUD, the
bank received approval to locate within the development when the original
approvals were received. The four conditions that must be met for a drive thru use
include:
· A buffer yard of not less than 20 feet to separate the use from the lot line.
The TCF Bank is approximately190 feet from the lot line; therefore the buffer
yard requirement is met.
· Drive thru queuing space of 70 feet per drive thru lane not including the first
lane shall not interfere with traffic circulation. The queuing space for TCF
Bank drive thru lanes are far enough away from all drive aisles that the drive
thru lanes will not interfere with traffic circulation in the development.
· No alcoholic beverage will be served. This condition is not applicable to this
use.
· Any exterior speaker noise will comply with Section 930 of the City Code.
Any speaker system that the TCF Bank will have as part of the drive thru will
be required to met the City's exterior speaker noise requirements.
Trash: The trash for the TCF Bank will be handled internally at the northeast
corner of the building. Trash will be picked up during off-peak business hours and
will not interrupt business.
Signage: TCF Bank is proposing two wall signs. There will be one wall sign on the
west elevation and the second wall sign will be on the south elevation. The wall
sign on the west elevation is 64 square feet and the wall sign on the south elevation
is 104 square feet. Both wall signs meet the sign requirements for the zoning
district.
Originally the TCF Bank proposed an electronic sign on the south elevation that
would display the time and temperature but do to the moratorium on electronic signs
that is in place until January 2008, no electronic signs are allowed.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. This area has been identified for redevelopment since 1999.
. The proposal is consistent with the Comprehensive Plan, the JLG Cedar
Avenue Corridor Redevelopment Concept Master Plan, and the Planning
Commission approvals of the Cedar Point Commons PUD on April 24,
2006, and City Council approval on June 13, 2006.
I B. CRITICAL ISSUES
. Ryan and TCF Bank has worked with the City and HRA on issues of
. mutual concern such as the aesthetics of the building and ensuring that
the design of the TCF Bank building provides a cohesive design that is
thread throughout the development.
1 c. FINANCIAL I
. The required amendment to a PUD fee has been paid.
I D. LEGAL I
. Zoning: PC-2 (Planned General Commercial)
. Land Use: Current: Vacant
Proposed: TCF Bank
. Comprehensive Plan: Regional Commercial/Office
. Notification: Mailing was sent to owners and occupants within the Cedar
Avenue Corridor Redevelopment Area including properties within 350 feet
of the development area.
. Other Actions:
Council: Scheduled for City Council consideration on May 22,2007.
Planning Commission: Heard the request on May 14, 2007, the motion
carried with a vote of 9 to O.
HRA: N/A
Hearing Examiner: N/A
I IV. ALTERNATNE RECOMMENDATION(S) I
. Recommend approval of the major amendment to the Cedar Point Commons
PUD with additional conditions.
. Recommend denial of the major amendment to the Cedar Point Commons
PUD.
I V. ATTACHMENTS
. Resolution
. Exhibit A
. Overall Site Plan
. Dimensional Site Plan (south)
. Grading Plan
. Storm Sewer Plan
. TCF Landscape Plan
. Lighting Plan
. Colored TCF Bank Plans
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING I
. Representative from Ryan Companies, US, Inc.
8-1
RESOLUTION NO.
RESOLUTION AUTHORIZING AN AMENDMENT TO THE PLANNED UNIT
DEVELOMENT, FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR
THE CEDAR POINT COMMONS PROJECT
WHEREAS, an application has been filed with the City of Richfield which requests
approval of an amendment to the planned unit development, final development plan and
conditional use permit for the mixed use development on land generally located in the
northwest quadrant of 66th Street and Trunk Highway 77, legally described in Exhibit A.
WHEREAS, the City Council held a public hearing. on the original request for a
planned. unit development, final development plan, and conditional use permit on June 13,
2006 and voted to recommend approval.
WHEREAS, the Planning Commission held a public hearing on the request for an
amendment to the final development plan and conditional use permit on May 14, 2007 and
voted to recommend approval of the amended plan.
WHEREAS, notice of the public hearing was mailed to property owners within 350 feet
of the subject property on April 30, 2007.
WHEREAS, the City Council conducted a public hearing on the amendment to the
final development plan and conditional use permit on May 22,2007.
WHEREAS, the proposed amendment is consistent with the goals, policies, and
objectives of the City's Comprehensive Plan.
WHEREAS, the commercial use is consistent with any officially adopted.
redevelopment plan or urban design guidelines.
WHEREAS, The proposed use is or will be in compliance with the performance
standards specified in Section 541 of this code: Adequate provision has been made for
lighting, traffic, parking, landscaping, utilities, exterior treatment of buildings, screening
mechanical equipment, dumpster enclosures and stormwater management.
WHEREAS, The proposed use will not have undue adverse impacts on governmental
facilities, utilities, services, or existing or proposed improvements: There are adequate
facilities, utilities and services to support the development.
WHEREAS, There is a public need for such use at the proposed location. The area
has been identified for mixed use development in the Cedar Avenue Corridor Redevelopment
concept master Plan.
WHEREAS, The proposed use meets or will meet all the specific conditions set by this
code for the granting of such conditional use permit. A bank is an allowable uses in the PC-2
district.
WHEREAS, the City has fully considered the request for approval of the amendment
to the final development plan and conditional use permit.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield,
Minnesota, as follows:
1. The City Council adopts as its Findings of Fact the WHEREAS clauses set
forth above.
2.
A final development plan and CO~;i~1 use permit are approved for the TCF
Bank as described in City Council Report No. _, on the Subject Property
legally described in Exhibit A.
The Conditional Use Permit is subject to the following conditions and in
addition to those specified in Section 526.27, Subdivision 6 of the City's Zoning
Ordinance:
3.
. TCF Bank shall be developed and maintained in conformance with the
following plans:
1. TCF Landscape Plan, dated 4/23/07
2. Lighting Plan, dated 6/29/06
3. Dimensional Site plan (south), dated 6/29/06 with revision
4. Grading Plan, dated 6/29/06 with revision
5.Storm Sewer Plan, dated 6/29/06, with revision
. The property owner and/or tenant are responsible for replacing any
required landscaping that dies.
. The three trees located on the west elevation of the building will be
replaced with the originally approved 3.5-inch caliper Greenspire Linden
trees.
. The trellis at TCF Bank will be designed as illustrated in the approved
plans, included with the staff report.
. Building materials shall be an integral color palette to the overall
development and shall be maintained in conformance with the approved
plans.
. All rooftop mechanicals will be screened from all directions.
. All exterior speaker noise shall comply with Section 930 of the City Code.
. Any wall pack lighting on the building must be shielded.
. Need to paint service doors, mechanical equipment and gas and electrical
meter boxes to match wall color.
. All trash removal shall be handled internally in the TCF Bank building.
. Any changes to the signage that is not shown on the approved plans will
require a minor amendment to the Cedar Point Commons PUD.
. Tenant must apply and receive approval of separate sign permit from
Inspection Department before any signage is installed.
. Any electronic sign can not be displayed do to the current moratorium on
electronic signs.
. A 60 foot no build easement will be maintained between the north elevation
of the TCF Bank and the SuperTarget building per Building Code
requirements.
. The building address must be displayed on the building before a Certificate
of Occupancy is issued.
4. The final development plan and conditional use permit shall remain in effect for
so long as conditions regulating it are observed, and the conditional use permit
shall expire if normal operation of the use has been discontinued for 12 or more
months, as required by the Zoning Ordinance, Section 546.05, Subd. 9
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of May,
2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
~-3
Exhibit A
LOTS 1 THROUGH 8, BLOCK 1, LOTS 1 THROUGH 4, BLOCK 2, OF THE CEDAR
POINT COMMONS PLAT.
Ioloy 07, 2007 3;~Op",
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OVERALL SITE PLAN
BUILDING LASTING RElATIONSHIPS
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AGENDA SECTION:
AGENDA ITEM #
REpORT #
PROP. ORDINANCE
9
133
......
STAFF REpORT
RICRlFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
BRAD SVEUM - FIRE SERVICES
DIRECTOR
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
8"
REVIEWED BY CITY
MANAGER:
[if
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a second reading of an amendment to Richfield City Code repealing an
existing section and adding a new section authorizing imposing fees for certain emergency
services.
I. RECOMMENDED ACTION:
. By Motion: Approve second reading of the attached ordinanc
amendment to Richfield City Code deleting section 400.37 and
adding new Section 903 relating to the imposition of fees for
certain emergency services and the collection thereof pursuant to
Minnesota Statutes Sections 415.10, 366.011 and 366.012.
I II. BACKGROUND .1
. Section 400.37 of the Richfield City Code authorizes the City to impose charges
for certain emergency services that relate to fire and rescue activities.
. The City's current fee schedule for certain emergency fire responses is set forth
by resolution in Section 6, Fire Service Fees of Richfield City Code Appendix D.
. These emergency fire responses include vehicle fires, automobile accident
extrications, containment and control of hazardous materials spills and
hazardous conditions involving downed power lines and leaking gas lines.
. State Statute 366.011 authorizes imposition of reasonable fees.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The recommended ordinance addition will bring the City more closely
into compliance with Minnesota State Statute 415.01 which requires a
city to adopt by ordinance a policy to charge for certain emergency
services provided by Minnesota State Statute 366.011.
. The fees for such services are established by resolution in Richfield
City Code Appendix D.
. Only vehicle insurance companies will be billed. Residents or vehicle
drivers are not billed for services.
I B. CRITICAL ISSUES I
. The City Attorney has determined that Minnesota State Statute 415.01
requires that the policy of imposition of emergency service fees and
fee schedule be adopted by ordinance.
. The wording of the current ordinance (400.37) references billing only
non-residents. It is the opinion of the City Attorney this could be
considered discriminatory.
. The proposed ordinance language is not as narrow in scope as to who
is billed for these services.
I C. FINANCIAL I
. Imposition of fees offset a portion of the costs of service provision.
I D. LEGAL I
. The recommended ordinance is required for the City to exercise its
ability to impose fees for emergency services as provided for by
Minnesota State Statute 366.011.
. Notification of the second reading of this proposed City Code
amendment has been provided as required by State Statute and City
requirements.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Reject the motion. The City would not be able to exercise its ability as
provided for in Minnesota State Statute 366.011.
I V. ATTACHMENTS I
. Draft of proposed amendment to Richfield City Code.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. N/A
0522Fire
ATTEST:
Debbie Goettel, Mayor
Nancy Gibbs, City Clerk
0522Fire
AGENDA SECTION:
AGENDA ITEM #
REpORT #
RESOLUTIONS
10
134
.....
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAy 22, 2007
REpORT PREPARED By:
. CHRIS REGIS, FINANCE MANAGER
NAME, TInE
COUNCIL PRESENTER: 0
REVIEWED BY CITY MANAGER: l:k1
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution providing for the sale of $4,800,000 General Obligation Capital
Improvement Bonds, Series 2007 A. .
I. RECOMMENDED ACTION:
By Motion: Approve the resolution providing for the sale of
$4,800,000 General Obligation Capital Improvement Bonds, Series
2007 A.
I II. BACKGROUND I
The City for several years has been working to locate a site and construct a new
City Maintenance Facility. As an outcome of the reconstruction of the intersection at
66th Street and T.H. 77, remnant parcels ot right-ot-way remain that would be
suitable for a new Central Maintenance Facility.
Through a cooperative agreement between the City and the Minnesota Department
ot Transportation, the City has received these remnant parcels of right-of-way
remaining from the reconstruction of the intersection to be used as site for the new
Central Maintenance Facility. .
Accordingly, staff has been working to determine funding for the construction of a
new City Maintenance Facility, with an estimated cost of $12,908,500. Presently,
staff has assembled a funding plan that is a combination of internalsources of
funding and the issuance of Capital Improvement Bonds in the amount ot
$4,800,000.
0522Capitall mprovementBonds
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The new Central Maintenance Facility is included in the City's 2007
Capital Improvement Budget and 2008-2011 Capital Improvement
Plan.
. At the December 12, 2006, the City Council approved the five-year
Capital Improvement Budget and Plan prepared in compliance with
Minnesota Statutes 475.521.
. Preliminary approval was also granted to issue capital improvement
bonds for the new Central Maintenance Facility at the December 12,
2006 City Council meeting.
I B. CRITICAL ISSUES I
. The issuance of the G.O. Capital Improvement Bonds is an important
piece of the financing of the new Central Maintenance Facility.
I C. FINANCIAL 1
. The total cost of the new Central Maintenance Facility is estimated to
be $12,908,500.
. Funding for the project will be a combination of internal sources and
the issuance of the capital improvement bonds.
. The Par amount of the bonds to be issued is $4,800,000.
. Net proceeds to be used for the project, after underwriter's discount
and costs of issuance, will be $4,558,000.
. The annual tax levy to provide for the debt service of the bonds will
average $387,760 over the 20-year life of the bonds.
. The estimated annual increases in taxes due to the issuance of these
bonds for a residential property valued at $250,000 will be
approximately $33.28.
. The annual debt service has the potential to be less depending on
sale proceeds received from the future sale of the existing garage site.
I D. LEGAL I
. Legal Council has reviewed the Pre-Sale report and the attached
resolution.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Decide not to proceed with the sale of bonds and look for alternative funding
for the Central Maintenance Facility.
I V. ATTACHMENTS I
. A Resolution Providing for the Sale of $4,800,000 G.O. Capital Improvement
Bonds, Series 2007 A
. Bond Pre-Sale Report.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. Sid Inman, Ehlers & Associates, Inc.
. Rebecca Kurtz, Ehlers & Associates, Inc.
10'''' {
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE SALE OF
$4,800,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS,
- SERIES 2007 A
WHEREAS, the City Council of the City of Richfield, Minnesota, has heretofore
determined that it is necessary and expedient to issue the City's $4,800,000 General
Obligation Capital Improvement Bonds, Series 2007 A (the "Bonds") to finance the
construction of a new Central Maintenance Facility; and
WHEREAS, the City has retained Ehlers & Associates, Inc. in Minneapolis,
Minnesota (Ehlers), as its independent financial advisor for the Bonds and is therefore
authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to
solicit proposals for the sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on
June 12, 2007 for the purpose of considering sealed proposals for and
awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees
of the City are hereby authorized to cooperate with Ehlers and participate in
the preparation of an official statement for the Bonds and to execute and
deliver it on behalf of the City upon its completion.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
May, 2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
IO-'d.-
City of Richfield, Minnesota
Pre-Sale Report
May 22, 2007
Proposed Issue:
. $4,800,000 General Obligation Capital Improvement Bonds, Series 2007 A
Purpose:
The $4,800,000 General Obligation Capital Improvement Bonds are being issued pursuant to Minnesota
Statutes, Chapters 475. They are being issued for Construction ofthe new city public works maintenance
garage. The total project cost is over $10,000,000. The additional cost for the construction will be paid
for from various cash sources the city has. Once construction is completed, the current maintenance site
will be redeveloped. The debt service will be paid by a property tax levy.
Term/Call Feature:
The bonds will have a 20 year term and mature in February 2028. The bonds will have a 9-year call date,
with bonds maturing on February 1,2016, callable on February 1,2015.
Funding Sources:
The debt service will be paid by a property tax levy.
Discussion Issues:
Following is a summary of key factors in the finance plan:
. The Bonds will be global bQok entry with a bank designated as the paying agent. As "paperless"
bonds, you will avoid the costs of bond printing and annual registrar charges. The Paying Agent
will invoice you for the interest semi-annually and on an annual basis for the principal coming
due. You will be charged only for paying agent/transfer agent services provided by the bank.
. Bidders on this issue may submit a bid, which contains a maturity schedule providing for any
combination of serial bonds and term. bonds, subject to mandatory redemption. If the purchaser
of the Bonds designates certain of the maturities as Term Bonds, subject to a mandatory call, the
City will be responsible for providing a Notice of Call to holders of the Bonds at least 45 days
prior to the call date. Allowing potential purchasers the term bond option results in increased
bidder interest in this issue and possible lower interest rates.
. Moody's Investors Service will be asked to rate this issue. The City currently has an "Aa3" rating
on its outstanding general obligation bonds.
. Because the aggregate amount of this issue is over $1,000,000 and the City has more than
$10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full
Continuing Disclosure requirements as required by paragraph (bX5) of Rule 15c2-12
promulgated by the Securities and Exchange Commission under the Securities Exchange Act of
1934. You will be required to provide certain fmancial information and operating data relating to
the City annually and to provide notices of the occurrence of certain material events. The
specific nature of the Undertaking, as well as the information to be contained in the notices of
material events will be set forth in the Continuing Disclosure Undertaking that you will enter into
at the time of closing for this issue.
ID-3
Schedule:
Pre-Sale Review:
May 22, 2007
May 31, 2007
Week of June 4, 2007
June 12, 2007
Mid-July 2007
Distribute Official Statement:
Conference with Rating Agency:
Bond Sale:
Estimated Closing Date:
Attachments:
Sources and Uses of Funds
Proposed Debt Service Schedule (Including a summary and a breakdown for each issue)
Resolution authorizing Ehlers to proceed with bond sale
Ehlers Contacts:
Bond Sale Coordinator:
Sid Inman (651) 697-8507
Rebecca Kurtz (651) 697-8516
Diana Lockard (651) 697-8534
Debbie Holmes (651) 697-8536
Connie Kuck (651) 697-8527
Financial Advisors:
Bond Analysts:
The Official Statement for this financing will be mailed to the Council Members at their home address for
review prior to the sale date.
City of Richfield
$4,800,000 G.O. CIP Bonds, Series 2007
$4,558,000 Net Project Cost - 20 Year Term
Sources & Uses
Dated 06101/20071 Delivered 06/01/2007
Sources Of Funds
Par Amount of Bonds
. _ _ $4,800,000.00
Total Sources
$<J!800,OOO.00
Uses Of Funds
TotalUllderwriter's Expense
Costs of Issuance
Gross Bond Insurance Premium 21.3
Deposit to Capitalized.Interest (c;IF) Fund
Deposit to Project Construction f"llUd
Rounding Amount
48,000.00
36,000.00
16,000.00
140,840.00
4,558'000.00
1,160.00
Total Uses
54,800,000.00
City of Richfield
$4,800,000 G.O. CIP Bonds, Series 2007
$4,558,000 Net Project Cost - 20 Year Term
Debt Service Schedule
Part 1 on
Date Principal Coupon Interest Total P+I Fiscal Total
06/01/2007
02101/2008 140,840.00 140,840.00 140,840.00
08/01/2008 105,630.00 105,630.00
02101/2009 160,000.00 3.950"10 105,630.00 265,630.00 371,260.00
08/01/2009 102,470.00 102,470.00
02101/2010 165,000.00 3.950% 102,470.00 267,470.00 369,940.00
08/01/2010 99,211.25 99,211.25
02101/2011 170,000.00 4.000% 99,211.25 269,211.25 368,422.50
08/01/2011 95,811.25 95,811.25
02/01/2012 . 180,000.00 4.000% u95,Sl1.25 275,Sl1.~5 371,622.50
08/01/2012 92,211.25 92,211.25
02101/2013 185,000.00 4.050% 92,211.25 277,211.25 369,422.50
OSlO 1/20 13 88,465.00 88,465.00
02101/2014 190,000.00 4.100% 88,465.00 278,465.00 366,930.00
08101/2014 84,570.00 84,570.00
02101/2015 200,000.00 4.150% 84,570.00 284,570.00 369,140.00
08/01/2015 80,420.00 80,420.00
02101/2016 210,000.00 4.200% 80,420.00 290,420.00 370,840.00
08/01/2016 76,010.00 76,010.00
02101/2017 215,000.00 4.250% 76,010.00 291,010.00 367,020.00
08/01/2017 71,441.25 71,441.25
02/01/2018 225,000.00 4.300% 71,441.25 296,441.25 367,882.50
08/01/2018 66,603.75 66,603.75
02101/2019 235,000.00 4.350% 66,603.75 301,603.75 368,207.50
08/01/2019 61,492.50 61,492.50
02101/2020 245,000.00 4.400% 61,492.50 306,492.50 367,985.00
08/01/2020 56,102.50 56,102.50
02/01/2021 260,000.00 4.450% 56,102.50 316,102.50 372,205.00
08/01/2021 50,317.50 50,317.50
02/01/2022 pO,ooo.OO 4.500% 50,317.50 320,317.50 370,635.00
08101/2022 44,242.50 44,242.50
02101/2023 280,000.00 4.550% 44,242.50 324,242.50 368,485.00
08/01/2023 37,872.50 37,872.50
02101/2024 295,000.00 4.600% 37,872.50 332,872.50 370,745.00
08101/2024 31,087.50 31,087.50
u
02101/2025 305,000.00 4.650% 31,087.50 336,087.50 367,175.00
08/01/2025 23,996.25 23,996.25
02101/2026 320,000.00 4.700% 23,996.25 343,996.25 367,992.50
08/01/2026 16,476.25 16,476.25
02101/2027 335,000.00 4.750% 16,476.25 351,-476.25 367,952.50
08/01/2027 8,520.00 8,520.00
02/01/2028 355,000.00 4.800% 8,520.00 363,520.00 372,040.00
Total $4,800,000.00 $2,726,742.50 $7,526,742.50
City of Richfield
$4,800,000 G.O. CIP Bonds, Series 2007
$4,558,000 Net Project Cost - 20 Year Term
Debt Service Schedule
Part 2 of 2
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$60,265.00
12.555 Years
4.5245872%
Net Interest Cost (NIC)
True Interest Cost (TIC) _. ..
Bond Yieldfi>r Arbitrage Purposes
All Inclusive Cost. (AlC)_
4.6307849%
4.6488980%
4.5380810%
4.7330802%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
4.5245872%
12.555 Years
City of Richfield
$4,800,000 G.O. CIP Bonds, Series 2007
$4,558,000 Net Project Cost - 20 Year Term
Net Debt Service Schedule
Fiscal
Date Principal Coupon Interest Total P+I CIF Net New D/S Total
06/0l/2007
02/0l/2008 140,840.00 140,840.00 (140,840.00)
08/01/2008 105,630.00 105,630.00 105,630.00
02/0l/2009 160,000.00 3.950% 105,630.00 265,630.00 265,630.00 371,260.00
08/01/2009 102,4JO.()() 102,470.00 102,470.00
02/0 l/20 10 165,000.00 3.950010 102,470.00 267,470.00 267,470.00 369,940.00
08/0 l/20 10 99,211.25 99,211.25 99,211.25
02/0 l/20 11 170,000.00 4.000010 99,211.25 269,211.25 269,21125 368,422.50
08/0 l/20 11 95,811.25 95,811.25 95,811.25
02/0l/2012 18(),OO()'00 4.000010 95,811.25 . .. 275,811.25 275,811.25 371,622.50
08/0 l/20 12 92,211.25 92,211.25 92,211.25
02/0 l/20 13 185,000.00 4.050010 92,211.25 277,211.25 277,211.25 369,422.50
08/01/2013 88,465.00 88,465.00 88,465.00
02/01/2014 190,000.00 4.100010 88,465.00 278,465.00 278,465.00 366,930.00
0810 l/20 14 84,570.00 . 84,570.00 84,570.00
02/0 l/20 15 200,000.00 4.150% 84,570.00 284,570.00 284,570.00 369,140.00
08/0 l/20 15 80,420.00 80,420.00 80,420.00
02/0112016 210,000.00 4.2000/0 80,420.00 290,420.00 290,420.00 370,840.00
08/0l/2016 76,010.00 76,010.00 76,010.00
02/01/2017 215,000.00 4.250% 76,010.00 291,010.00 291,010.00 367,020.00
08/01/2017 71,441.25 71,441.25 71,441.25
02/0 l/20 18 225,000.00 4.300010 71,441.25 296,441.25 296,441.25 367,882.50
08/0l/2018 66,603.75 66,603.75 66,603.75
02/0 l/20 19 235,000.00 4.350010 66,603.75 301,603.75 301,603.75 368,207.50
08/0l/2019 61,492.50 61,492.50 61,492.50
02/0 l/2020 245,000.00 4.400% 61,492.50 306,492.50 306,492.50 367,985.00
08/0 l/2020 56,102.50 56,102.50 56,102.50
02/0 l/2021 260,000.00 4.450% 56,102.50 316,102.50 316,102.50 372,205.00
08/01/2021 50,317.50 50,317.50 50,317.50
02/0l/2022 270,000.00 4.500% 50,317.50 . .320,317.50 320,317.50 370,635.()()
08/01/2022 44,242.50 44,242.50 44,242.50
02/0l/2023 280,000.00 4.550% 44,242.50 324,242.50 324,242.50 368,485.00
08/0l/2023 37,872.50 37,872.50 37,872.50
02/0 l/2024 295,000.00 4.600010 37,872.50 332,872.50 332,872.50 370,745.00
08/01/2024 31,087.50 31,087.50 31,087.50
02/01/2025 305,000.00 4.650010 31,087.50 336,087.50 336,087.50 367,175.00
08/01/2025 23,996.25 23,996.25 23,996.25
02/01/2026 320,000.00 4.700010 23,996.25 343,996.25 343,996.25 367,992.50
08/0 l/2026 16,476.25 16,476.25 16,476.25
02/0l/2027 . 335,()OO.00 4.750010 16,476.25 351,476.25 351,476.25.. 367,952.50
08/0l/2027 8,520.00 8,520.00 8,520.00
02/01/2028 355,000.00 4.800010 8,520.00 363,520.00 363,520.00 372,040.00
Total $4,800,000.00 $2,726,742.50 57,526,742.50 (140,840.00) $7,385,902.50
AGENDA SECTION:
AGENDA ITEM #
REpORT #
RESOLUTIONS
11
135
.......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
CHRIS REGIS, FINANCE MANAGER
NAME, TITLE
COUNCIL PRESENTER:
o
REVIEWED BVCITY MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of a resolution providing for the sale of $4,250,000 General Obligation
Improvement Bonds, Series 2007B.
I. RECOMMENDED ACTION:
By Motion: Approve the resolution providing for the sale of
$4,250,000 General Obligation Improvement Bonds, Series 2007B.
I II. BACKGROUND I
As part of the development agreement between the City and Ryan Companies for
the Cedar Point Project, the City agreed to construct a new intersection on 6th
Street that will serve as the main entrance to the new shopping center within the
development.
The new intersection consists of a two-lane roundabout with accommodations for
additional left-turn capacity out of the Cedar Point development. This new
intersection will serve as the first stage in development of a new north-south arterial
to replace the Cedar Avenue frontage road.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The proposed new intersection is consistent with the Cedar Avenue
Redevelopment Master Plan that calls for new land uses that are
compatible with the nearby Minneapolis/St. Paul International Airport.
0522specialassessmentbonds
. On February 13, 2007, the City Council approved plans and
specifications for the new intersection.
I B. CRITICAL ISSUES . I
. According to the agreement between the City and the developer, the
new intersection needs to be open for traffic on August 1, 2007.
I C. FINANCIAL I
. The estimated total cost of the new intersection is estimated to be
$5,240,000.
. The Par amount of the bonds to be issued is $4,250,000.
. Net proceeds to be used for the project, after underwriter's discount
and costs of issuance, will be $4,035,000.
.. The debt service on the bonds will be paid from a combination of a
debt tax levy and a special assessment levied against the developer in
the amount of $850,000.
. The annual tax levy to provide for the debt service of the bonds will
average $268,470 over the 20-year life of the bonds.
. The estimated annual increases in taxes due to the issuance of these
bonds for a residential property valued at $250,000 will be
approximately $22.92.
. Additional funding for the project will come from the Metropolitan
Airports Commission and Municipal State Aid Funds.
I D. LEGAL I
. Legal Council has reviewed the Pre-Sale report and the attached
resolution.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Decide not to proceed with the sale of bonds and look for alternative funding
to fulfill the City's obligation under its agreement with Ryan Companies to
construct a new intersection as part of the Cedar Point Project.
I V. ATTACHMENTS I
. A Resolution Providing for the Sale of $4,250,000 G.O. Improvement Bonds,
Series 2007B
. Bond Pre-Sale Report.
I VI. PRlNCIP AL PARTIES EXPECTED AT MEETING
. Sid Inman, Ehlers & Associates, Inc.
. Rebecca Kurtz, Ehlers & Associates, Inc.
II-I
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE SALE OF
$4,250,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 20078
WHEREAS, the City Council of the City of Richfield, Minnesota, has heretofore
determined that it is necessary and expedient to issue the City's $4,250,000 General.
Obligation Improvement Bonds, Series 2007B (the "Bonds") to finance the construction of
a new intersection; and
WHEREAS, the City has retained Ehlers & Associates, Inc. in Roseville, Minnesota
(Ehlers), as its independent financial advisor for the Bonds and is therefore authorized to
solicit proposals in accordance with Minnesota Statutes, Section 475.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to
solicit proposals for the sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on
June 12, 2007 for the purpose of considering sealed proposals for and
awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees
of the City are hereby authorized to cooperate with Ehlers and participate in
the preparation of an official statement for the Bonds and to execute and
deliver it on behalf of the City upon its completion.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of May, 2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
1I~;).
City of Richfield, Minnesota
Pre-Sale Report
May 22, 2007
Proposed Issue:
. $4,250,000 General Obligation Improvement Bonds, Series 2007B
Purpose:
The $4,250,000 General Obligation Improvement Bonds are being issued pursuant to Minnesota Statutes,
Chapters 475 and 429. They are being issued for an improvement project for the Ryan (Super Target)
project. The funds will be used to build a.four lane "Round A Bout" that will be the new entrance to the
retail project. This Ryan Project is the first phase of the redevelopment ofthe noise impacted area on
Cedar Avenue. Ryan and the project will be assessed $850,000 ofthe project costs. The remainder of the
debt service will be paid by a property tax levy.
Term/Call Feature:
The bonds will have a 20 year term and mature in February 2028. The bonds will have a 9-year call date,
with bonds maturing on February 1,2016, callable on February 1,2015.
Funding Sources:
Ryan and the project will be assessed $850,000 ofthe project costs. The remainder ofthe debt service
will be paid by a property tax levy.
Discussion Issues:
Following is a summary of key factors in the fmance plan:
· The Bonds will be global book entry with a bank designated as the paying agent. As "paperless"
bonds, you will avoid the costs of bond printing and annual registrar charges. The Paying Agent
will invoice you for the interest semi-annually and on an annual basis for the principal coming
due. You will be charged only for paying agent/transfer agent services provided by the bank.
· Bidders on this issue may submit a bid, which contains a maturity schedule providing for any
combination of serial bonds and term bonds, subject to mandatory redemption. If the purchaser
of the Bonds designates certain of the maturities as Term Bonds, subject to a mandatory call, the
City will be responsible for providing a Notice of Call to holders of the Bonds at least 45 days
prior to the call date. Allowing potential purchasers the term bond option results in increased
bidder interest in this issue and possible lower interest rates.
· Moody's Investors Service will be asked to rate this issue. The City currently has an "Aa3" rating
on its outstanding general obligation bonds.
· Because the aggregate amount of this issue is over $1,000,000 and the City has more than
$10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full
Continuing Disclosure requirements as required by paragraph (b)(5) of Rule 15c2-12
promulgated by the Securities and Exchange Commission under the Securities Exchange Act of
1934. You will be required to provide certain fmancial information and operating data relating to
the City annually and to provide notices of the occurrence of certain material events. The
specific nature of the Undertaking, as well as the information to be contained in the notices of
} (--3
material events will be set forth in the Continuing Disclosure Undertaking that you will enter into
at the time of closing for this issue.
Schedule:
Pre-Sale Review:
May 22, 2007
May 31, 2007
Week of June 4, 2007
June 12, 2007
Mid-July 2007
Distribute Official Statement:
Conference with Rating Agency:
Bond Sale:
Estimated Closing Date:
Attachments:
Sources and Uses of Funds
Proposed Debt Service Schedule (Including a summary and a breakdown for each issue)
Resolution authorizing Ehlers to proceed with bond sale
Ehlers Contacts:
Financial Advisors:
Sid Inman (651) 697-8507
Rebecca Kurtz (651) 697-8516
Diana Lockard (651) 697-8534
Debbie Holmes (651) 697-8536
Connie Kuck (651) 697-8527
Bond Analysts:
Bond Sale Coordinator:
The Official Statement for this financing will be mailed to the Council Members at their home address for
review prior to the sale date.
City of Richfield
$4,250,000 G.O. Improvement Bonds, Series 2007
$4,035,000 Net Project Cost - 20 Year Term
Sources & Uses
Dated 06/01/20071 Delivered 06/01/2007
Sources Of Funds
Par Amount of Bonds
. $4,250,000.00
Total Sources
$4,250,000.00
Uses Of Funds
Total Underwriter's Expense
Costs of Issuance
Gross Bond Insurance Premium 24.0
Deposit to Capitalized Interest{~IF)Fund
Deposit to l'roject Constmction Fund
RoundingA.n1ount
42,500.00
28,000.00
16,000.00
.. .124,721.67
4,035,000.00
3,778.33
Total Uses
$4,250,000.00
City of Richfield
$4,250,000 G.O. Improvement Bonds, Series 2007
$4,035,000 Net Project Cost - 20 Year Term
Debt Service Schedule
Part 1 of 2
Date Principal Coupon Interest Total P+I Fiscal Total
06/0112007
02/0112008 124,721.67 124,721.67 124,721.67
08/0112008 93,541.25 93,541.25
02/0112009 140,000.00 3.950% 93,541.25 233,541.25 327,082.50
08/0112009 90,776.25. 90,776.25
02/01/2010 145,000.00 3.950% 90,776.25 235,776.25 326,552.50
08/01/2010 87,912.50 87,912.50
02/01/2011 150,000.00 4.000% 87,912.50 237,912.50 325,825.00
08/01/2011 84,912.50 84,912.50
02/01/2012 155,000.00 4.000% 84,912.50u 239,912.50 324,825.00
08/01/2012 81,812.50 81,812.50
02/0112013 165,000.00 4.050% 81,812.50 246,812.50 328,625.00
08/01/2013 78,471.25 78,471.25
02/0112014 170,000.00 4.100% 78,471.25 248,471.25 326,942.50
08/0112014 74,986.25 . 74,986.25
02/0112015 175,000.00 4.150% 74,986.25 249,986.25 324,972.50
08/0112015 71,355.00 71,355.00
02/01/2016 185,000.00 4.200% 71,355.00 256,355.00 327,710.00
08/0112016 67,470.00 67,470.00
02/0112017 190,000.00 4.250% 67,470.00 257,470.00 324,940.00
08/01/2017 63,432.50 63,432.50
02/01/2018 200,000.00 4.300% 63,432.50 263,432.50 326,865.00
08/01/2018 59,132.50 59,132.50
02/01/2019 210,000.00 4.350% 59,132.50 269,132.50 328,265.00
08/01/2019 .. 54,565.00 5,!,565.oo
02/01/2020 220,000.00 4.400% 54,565.00 274,565.00 329,130.00
08/01/2020 49,725.00 49,725.00
02/01/2021 230,000.00 4.450% 49,725.00 279,725.00 329,450.00
08/01/2021 44,607.50 44,607.50
02/01/2022 240,000.00 4.500% 44,607.50 284,607.50 329,215.00
08/01/2022 39,207.50 39,207.50
02/01/2023 250,000.00 4.550% 39,207.50 289,207.50 328,415.00
08/01/2023 33,520.00 33,520.00
02/01/2024 260,000.00 4.600% 33,520.00 293,520.00 327,040.00
08/01/2024 27,540.00 27,540.00
02/01/2025 270,000.00 4.650% 27,540.00 297,540.00 325,080.00
08/0112025 21,262.50 21,262.50
02/01/2026 285,000.00 4.700% 21,262.50 306,262.50 327,525.00
08/01/2026 14,565.00 14,565.00
02/01/2027 . 300,000.00 4.750"10 14,565.00 314,565.00 329,130.00
08/01/2027 7,440.00 7,440.00
02/01/2028 310,000.00 4.800% 7,440.00 317,440.00 324,880.00
Total $4,250.000.00 52.417.191.67 56.667,191.67
City of Richfield
$4,250,000 G.O. Improvement Bonds, Series 2007
$4,035,000 Net Project Cost - 20 Year Term
Debt Service Schedule
Part 2 of 2
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
u $53,423.33
12.570 Years
4.5245991%
Net Interest CostJN1C)
True Intere~t_ Cost (TIC) _
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC) m
4.6341018%
4.6536521%
4.5428918%
4.7275124%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
4.5245991%
12.570 Years
City of Richfield
$4,250,000 G.O. Improvement Bonds, Series 2007
$4,035,000 Net Project Cost - 20 Year Term
Net Debt Service Schedule
Fiscal
Date Principal Coupon Interest Total P+I CIF Net New DIS Total
06/01/2007
02/01/2008 124,721.67 124,721.67 (124,721.67)
08/01/2008 93,541.25 93,541.25 93,541.25
02/01/2009 140,000.00 3.950"10 93,541.25 233,541.25 233,541.25 327,082.50
08/01/2009 .90,776.2? .90,776.25 90,776.25
02/01/2010 145,000.00 3.950% 90,776.25 235,776.25 235,776.25 326,552.50
08/01/2010 87,912.50 87,912.50 87,912.50
02/01/2011 150,000.00 4.000% 87,912.50 237,912.50 237,912.50 325,825.00
08/01/2011 84,912.50 84,912.50 84,912.50
02/01/2012 155,0()0.OO 4.000% 84,9J_2.?0 . ~~C),912.50 239,912.50 324,825.00
08/01/2012 81,812.50 81,812.50 81,812.50
02/01/2013 165,000.00 4.050% 81,812.50 246,812.50 246,812.50 328,625.00
08/01/2013 78,471.25 78,471.25 78,471.25
02/01/2014 170,000.00 4.100% 78,471.25 248,471.25 248,471.25 326,942.50
08/01/2014 74,986.25 . 74,986.25 74,986.25
02/01/2015 175,000.00 4.150% 74,986.25 249,986.25 249,986.25 324,972.50
08/01/2015 71,355.00 71,355.00 71,355.00
02/01/2016 185,000.00 4.200% 71,355.00 256,355.00 256,355.00 327,710.00
08/01/2016 67,470.00 67,470.00 67,470.00
02101/2017 190,000.00 4.250% 6'7,470.00 . 257,470.00 257,470.00 324,940.00
08/01/2017 63,432.50 63,432.50 63,432.50
02/01/2018 200,000.00 4.300"10 63,432.50 263,432.50 263,432.50 326,865.00
08/01/2018 59,132.50 59,132.50 59,132.50
02/01/2019 210,000.00 4.350% 59,132.50 269,132.50 269,132.50 328,265.00
08/01/2019 . .54,?6?0() 54,565.00 54,565.00
02/01/2020 220,000.00 4.400% 54,565.00 274,565.00 274,565.00 329,130.00
08/01/2020 49,725.00 49,725.00 49,725.00
02/01/2021 230,000.00 4.450% 49,725.00 279,725.00 279,725.00 329,450.00
08/01/2021 44,607.50 44,607.50 44,607.50
02101/2022 240,000,00 . 4.500"/. 44,607.50 284,607.50_ 284,607.50 329,215.00
08/01/2022 39,207.50 39,207.50 39,207.50
02/01/2023 250,000.00 4.550"10 39,207.50 289,207.50 289,207.50 328,415.00
08/01/2023 33,520.00 33,520.00 33,520.00
02101/2024 260,000.00 4.600"10 33,520.00 293,520.00 293,520.00 327,040.00
08/01/2024 n540,oo_ nn ..27,540'00 . 27,540.()()_
02/01/2025 270,000.00 4.650"10 27,540.00 297,540.00 297,540.00 325,080.00
08/01/2025 21,262.50 21,262.50 21,262.50
02/01/2026 285,000.00 4.700% 21,262.50 306,262.50 306,262.50 327,525.00
08/01/2026 14,565.00 14,565.00 14,565.00
02/01/2027 3QO..000.00 4.750% 14,56?00 . 314,565.00 314,565.00 329,130.00
..
08/01/2027 7,440.00 7,440.00 7,440.00
02/01/2028 310,000.00 4.800% 7,440.00 317,440.00 317,440.00 324,880.00
Total $4,250,000.00 52,417,191.67 $6,667,191.67 (124,721.67) 56,542,470.00
AGENDA SECTION: OTHER BUSINESS
AGENDA ITEM # 12
. REpORT # 136
.......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
AARON J. HOLMBECK, PROJECT
ENGINEER
NAME, TITLE
COUNCIL PRESENTER:
REVIEWED By CITY
MANAGER:
G1
DEPARTMENT DIRECTOR
REVIEW:
.~
ITEM FOR COUNCIL CONSIDERATION:
Consideration of recommended layout of 6300 block of Lyndale Avenue.
I. RECOMMENDED ACTION:
By Motion: Approve recommended Alternative 0 for 6300 Block with
the following conditions:
1. Two 6-foot wide bike lanes along the shoulder of Lyndale Avenue
in both directions.
2. A pedestrian refuge island at 63rd Street.
3. Possible removal of two driveways on the east side of Lyndale
Avenue.
4. Obtain necessary sidewalk easements to allow for 10-foot wide
sidewalks along Lyndale Avenue.
I II. BACKGROUND I
As part of the Crosstown Project, the storm sewer system along Lyndale Avenue
will be replaced. This presents the City with an opportunity to re-design the portion
of Lyndale Avenue; between 63rd and 64th streets.
0522 lyndale6300
Two Open Houses were conducted to obtain Public input. Written comments
received are attached. The Richfield Transportation Commission recommends
Alternative D with conditions, based on the comments received regarding the
consideration of bike lanes, additional green space, parking, sidewalks, and a
pedestrian refuge.
Based on our findings, a 2-foot sidewalk easement will be needed to provide a 10-
foot wide sidewalk adjacent to the curb and 6-foot wide bike lanes. A 1 O-foot wide
sidewalk will provide adequate room for snow storage and is the City Standard for
sidewalk adjacent to the curb.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The proposed design provides improved pedestrian and bike facilities
consistent with the City's Comprehensive Plan.
I B. CRITICAL ISSUES I
. This project needs to be completed prior to MnDOT's Crosstown work
in the area that is scheduled for the summer of 2008.
I C. FINANCIAL I
. MnDOT is funding the portion of the project related to the storm sewer
replacement.
. The City would be responsible for acquiring easements, and any
additional costs above and beyond MnDOT's contribution.
. Any City costs would be paid for with MSA (gas tax) dollars.
I D. LEGAL I
. City Attorney will be consulted on the sidewalk easement and possible
changes in access to adjacent properties.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Council rl'laY choose to not pursue obtaining an additional 2-foot sidewalk
easement. This will reduce the area behind the curb needed for snow
storage.
. Council may choose not to approve the recommended layout and direct staff
on how to proceed.
I V. ATTACHMENTS
. Alternative D
. Written comments from the two Open Houses.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. None anticipated.
II~
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Memorandum
Public Works Department
www.cityofrichfield.org/publicworks
Date: March 22, 2007
To: Transportation Commission
From: Kristin Asher
Assistant City Engineer
Copy: City Council
Re: 6300 Block of Lyncj?le A\I~nuE:l
Comments Received at March 21, 2007 Open House
25 people attended the 6300 Block of Lyndale Avenue Open House on March 21st. Comments
received at the March 1st Open House are incorporated into this summary.
The comment cards asked the following three questions:
1. Which roadway feature do you consider most important for this section of Lyndale?
1 - bike lanes, 1 - additional green space, 3 - parking, 17 - sidewalks
2. Do you find value in. a pedestrian refuge median at 63rd Street? 13 - yes, 7 - no
3. Which alternative do you prefer? Alternative A - 3 A 1 - 3 B-2 C - 0 D - 7
Below are the comments received:
Attendee Comments
Jim Erickson Gateways to Richfield need to be open & inviting. How it
A-1 Vacuum will affect my business & for how long? Also, what will the
6405 Lyndale city & contractors do to help us stay in business? Need to
know times & dates for closing time assurances.
ArnoldK[~inschmidt Place to put snow; no pedestrian median. They have a
6228 Grand crosswalk; medians get in the way of plows.
Larry Stockwell Include a sensor activated light at 63ra & Lyndale. Also
6325 Aldrich think about using the old dentist office property and
prop-ertybehinditadjacent to Lyndale ramps for a
temporary road to Lyndale during construction. .
Mary Beiersdorf I believe Richfield needs to move on this - my only concern
6239 Aldrich is who will take my house? I don't mind.
.- ~vin-MtlSSetter ..- '.-~ --,-- IpreferoptionD;'but w/optional meelran at-Sz:a Streec --
6335 Harriet Improve turning safety at 64th and Lyndale. Making a left
tumfrom 64th to southbound Lyndale is very difficult due to
brush & trees near corner. Thanks for asking!
Gordon Kolles I Cars now splash people when they drive by. Not wide
6310 Harriet enough.
Don Lundin- Don's Barber No additicnal.comments noted (selected Alt A, butfelt
6338 Lyndale parking was most important).
. .
r ,~
I ~--3
. "
fit. .
630,0 Lyndale - 2
Diann Lunow No on-street parking. Reduce speed limit to 30 instead of
6233 Lyndale 35 and limit the number of drivew'ays. Do tonstruction all at
once - not in different years.
McMillen Consider left turn lanes.
6314 Aldrich
. Sewich I would like to see a light at 63fd. No bike path on Lyndale.
6324 Aldrich
Dennis Schuller - DSPAV I like the pedestrian refuges especially by 63f\ sidewalk
6417 Lyndale necessary. We should have a road that is bike friendly
from north to south and a couple easttowest. No parking;
Roy Peterson .' Keep the street open for the businesses. Need off-street
6330 - 6340 LyndClle parking. (Mr. Peterson did not like any of the alternatives.)
Ed Bakker Do the projects all at one time with the Crosstown project.
6236 Lyndale .
Mark Pedersen Do not route cars through neighborhood. There are too
500 W. 64th Street many kids on these blocks.
Carol Pease Chose Alt 0 but added that the bike lane leads no where .
6304 Harriet and it would be better to have if it went thru 64th & 65th
Streets. That there be some flowers or foliage along
walkways - a spark of nature to enhance the block. The
630.0 block is in a sense the gateway to Richfield. Tasteful
designs and quality materials will enhance the entire
community.
Jean Kenzie Parking bays with curbs that are not straight lines are
6239 Bryant problems for snow plow drivers. Minnehaha Parkway in
Minneapolis is an example of parking bays.
Dawn Anderson Will we be notified when they decide when they are
6236 Garfield , planning to start the project? I really want a better
sidewalk. The wider the better.
Jon Ahlness I like the idea of sidewalk and boulevard (green space).
6311 Grand Elimi.nating parking on Lyndale would look nice and enable
a better flow of traffic. A one block bike trail on Lyndale
provides limited benefit unless a commitment to a longer
bike trail is made. A center median at 63rd Street would be
good.
Larry Wozniczka .. Tq,c.tomatchMn/DOT design of Lyndale north of 63ra
6744 Wentworth Street.
Cary Schmidt Catch basin problem in front of 1016 Mildred Drive, there
1016. Mildred Drive are very few basins in area and they are generally plugged
.--.- _._-_.."..-._.._--,._~-----------'-- makinq our area flood. ... . ...... -- ....
.
e
.
AGENDA SECTION:
AGENDA ITEM #
REpORT #
OTHER BUSINESS
13
137
.....
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING,
MAY 22, 2007
REpORT PREPARED By:
RANDY HUGHES
OPERATIONS SUPERINTENDENT
NAME, TinE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
~
if
ITEM FOR COUNCIL CONSIDERATION:
Consideration of acceptance of bids for the new Richfield Maintenance Facility
RECOMMENDED ACTION:
By Motion: Accept the bids as recommended by Short Elliot
Hendrickson (S.E.H.) on the attached report in the amount of
$1,108,127.
I II. BACKGROUND I
On April 26, 2007 bids wereopened for 26 packages for the new Richfield
Maintenance Facility. At the May 8th, 2007 Council Meeting award of11 of those
packages were approved along with approval to build Option 3. Interviews have
been completed with the rest ofthe bidders and S.E.H.and Gundlack Champion
are recommending the acceptance of1 0 more bids as indicated on the attached list.
The only variation from the list Council accepted on May 8th is that after
interviewing Pump & Meter, it was found that their vehicle lift did not meet
specifications because it was a hydraulic instead of a mechanical system. Award to
Automotive Resources is $17,732.00 more than we had calculated reducing the
$600,000 contingency by that amount. '
I.
052207bidsgarage
,
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. The ad for bids was published in the Sun Current on March 29, 2007.
. The ad for bids was published in the Construction Bulletin on March
26, 2007and April 2, 2007.
. Bid openings were held on April 26, 2007.
I B. CRITICAL ISSUES I
. The Council selected Option 3 on May 8, 2007.
. All contractors have been interviewed and meet the City's
specifications.
. Award of contract is critical to allow vendors to schedule work.
Ic. FINANCIAL
. Funding is available
I D.. LEGAL I
. All contracts in exceed of $25,000 require Council approval.
. All contracts over $50,000 require sealed bids to be solicited by public
notice.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Council may chose to reject bids and direct staff to obtain new bids.
I V. ATTACHMENTS
. Memo from Nancy SchUltz
. Bid Recommendations from SEH
. Total Project Budget Breakdown
. Bid minutes from April 26, 2007 bid opening.
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING
. Staff from Gundlach Champion
/3-(
SEH
May 15, 2007
To: Richfield City Council
From: Nancy Schultz, AlA
Short Elliott Hendrickson
Re: New Maintenance Facility
Bid Recommendations for Approval Summary
Post Bid Interviews have been performed and SEH recommends that the following Trade Contractors and
Amounts be approved for the New Maintenance Facility project:
Bid Package
06 00 00 General Trades
Trade Contractor
Kellington Construction, Inc.
09 50 00 Acoustical Ceilings
Twin City Acoustics, Inc.
09 68 00 Carpeting
S1, Paul Linoleum and Carpet Co.
09 91 00 Painting
Steinbrecher Painting, Inc.
10 51 00 Metal Lockers
JF Equipment Co.
123000 Manufactured Casework
Northern Woodwork, Inc.
14 24 00 Freight Elevator
Minnesota Elevator, Inc.
144500 Vehicle Lifts
Automotive Resources, Inc.
32 00 00 Paving
Bituminous Roadways, Inc.
328000 Irrigation and Landscaping
North Metro Landscaping, Inc.
Amount
$202,700
$ 23,850
$ 44,845
$131,000
$ 22,500
$ 66,865
$324,156
$ 55,426*
$176,885
$ 59,900
*The low bidder for the Vehicle Lifts (pump and Meter Service, Inc.) did not meet the design specifications.
The specified lift has a mechanical lifting drive and the non specified lift has hydraulic lifting cylinders. After
interviewing representatives from both manufacturers and discussing each lift with the Maintenance
Department we recommend the Vehicle Lifts by Automotive Resources, Inc.
.
Short Elliott Hendrickson Inc., Butler Square Building, Suite 710e, 100 North 6th Street, Minneapolis. MN 55403-1515
SEH is an equal opportunity empioyer , www.sehinc.comI6/2.758.6700 I 866.830.3388 I 612.758.6701 fax
.
.
"
ID~2
The Total Project Budget, based on the bids and evaluations through May 14, 2007, currently equates to
$12,908,500. As shown on the attached documents, this total cost includes construction, design, owner
furnishings and property acquisition.
Rebids for the Bituminous Roofing, Gypsum Board Systems, Ceramic Tile, and Plumbing are being accepted
on May 24th. Approval of these Bid Packages and any remaining Bid Packages will be requested at the City
Council Meeting on June 5th,
If there are any questions on the information addressed, please contact myself or Stan Kaczmarek with GCl at
your convenience.
v cry truly yours,
SHORT ELLIOTT HENDRICKSON
,; \
.......~> .............. ..'......
A:~q;b,m~nt$~ l1otal.Pt<:)j~tj\t,jg~:a~d\iiw.n
Bid Summary Spreadsheet
10-3
Bid RecolDlDendations 'Ir Approval
CIII.f BlchOeld
New Maintenance FactlltV
5/15/2007
Bid Packa e
03000
03410
04000
05000
06000
07515
08300
08400
09200
09300
09500
09670
09680
09910
10510
12300
14200
14240
14450
14600
21000
22000
23000
26000
31000
32000
32800
Post Bid
Clarifications
Total Construction Cost =
$
12,045,000
$ 11,496,083
$
$ 879,000 GCI
$ 52,000 GCI
$ 10,726,225
$ 582,275
$ 295,000 GCI
$ 11,603,500
General Cond~ions
Insurances
$ 879,000 $ 879,000
$ 52,000 $ 52,000
Subtotal = $ 11,250,000 $ 10,601,083 $
$ 500,000 $ 600,000
$ 295,000 $ 295,000
Contin ency
CM Fee
Revised
Additional Project Costs Control Estimate Bid Day Budget
Perm~s $ - $ -
Professional Fees $ 825,000 $ 825,000 $ 825,000
Reimbusables $ 130,000 $ 130,000 $ 130,000
Voice/Data/Cabling $ 100,000 w/ElectricaJ w/Electrical
Owner Fumishings $ 250,000 $ 250,000 $ 250,000
Property Acquis~ion $ 100,000 $ 100,000 $ 100,000
Total Project Budget = $ 13,450,000 $ 12,801,083 ~$ 12,908,500 II
Post Bid Clarification Key
Item # DescriDtion
1 Will have Post Bid Interview on May 25th.
2 Pending final clarifications
3 Low Bid Dav Lift Manufacturer did not meet specifications
< ..<<><0{ Recommended Bid Packages for Approval
Bid Packages rebiddino on May 24, 2007
Trade Contracts approved at May 8, 2007 Council Meetina
I
Page 1 of 1
13- 4-
~ of Richfield
New Maintenance Facilit~
Total Project Budget Breakdown:
5-15-01
Description
Building Cost wI Sitework
$10,726,225
$ 582,275
Construction Contingency
Construction Management Fee $ 295,000
Sub Total Construction
$11,603,500 **
pending 4 Bid Package. rebids
Professional Fees $ 825,000
Reimbursables $ 130,000
V oice/Data/Cabling in bids
Owner Furnishings $ 250,000
Property Acquisition $ 100,000
TOTAL PROJECT BUDGET $12,908,500**
pending 4 Bid Package rebid
~.com
GUNDLACH CHAMPION
Altogether Different...
13-5
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - General Trades and Specialties
Bid No. 07-11
Bid Package 06 00 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility-General Trades and
Specialties, as advertised in the official newspaper on March 29, 2007, and the
Construction Bulletin on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Alt Bid #3
#1,#2,#3,#4 Security Transl Panel
(Add/Deduct)
R. K. Construction Co. ~ $295,000 Received $3,800 -$6,500
Kellington Construction Inc. ~ $202,700 Received $2,500 -$4,215
George F. Cook ~ $268,900 Received $3,100 -$8,400
Construction. Co.
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
13-fp
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Acoustical Panel Ceilings
Bid No. 07-17
Bid Package 09 50 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
wasto receive, open and read aloud, bids for Maintenance Facility - Acoustical Panel
Ceilings, as advertised in the official newspaper on March 29, 2007, and the
Construction Bulletin on March 26, 2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
.
Twin Cities Acoustics Inc. ~ $23,850 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
13-7
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Carpeting
Bid No. 07-19
Bid Package 09 68 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Carpeting, as
advertised in the official newspaper on March 29, 2007, and the Construction Bulletin
on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Master Floors Inc. ~ $44,991 Received
Grazzini Bros. & Co. ~ $48,000 Received
Commercial Flooring Services ~ $47,339 Received
St. Paul Linoleum & Carpet Co ~ $44,845 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
/3.-~
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
, 2:00 p.m.
Maintenance Facility - Painting
Bid No. 07-20
Bid Package 09 91 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility-Painting, as
advertised in the official newspaper on March 29,2007, and the Construction Bulletin
on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor
Rec Add
#1 ,#2,#3,#4
Base Bid
Bid Security
Alt Bid #1
Lower Level
(Deduct)
Steinbrecher Painting
Inc.
III
$131,000
Received
$4,300
Wasche Commercial
III
$138,500
Received
$6,102
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
13". 9
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Metal Lockers
Bid No. 07-21
Bid Package 10 51 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Metal Lockers, as
advertised in the official newspaper on March 29, 2007, and the Construction Bulletin
on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1 ,#2,#3,#4
J.F. Equipment Co. ~ $22,500 Received
Haldeman Homme Inc. ~ $30,166 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
13-10
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Manufacturing Casework
Bid No. 07-22
Bid Package 12 30 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Manufacturing
Casework, as advertised in the official newspaper on March 29,2007, and the
Construction Bulletin on March 26, 2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Northern Woodwork Inc. ~ $66,865 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
13-1/
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Freight Elevator
Bid No. 07-24
Bid Package 142400
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility-Freight Elevator, as
advertised in the official newspaper on March 29,2007, and the Construction Bulletin
on March 26,2007 and April 2, 2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Minnesota Elevator Inc. ~ $324,156 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
i~'-l a
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Vehicle Lifts
Bid No. 07-25
Bid Package 14 45 00
Pursuant to requirements of Resolution No.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Vehicle Lifts, as
advertised in the official newspaper on March 29,2007, and the Construction Bulletin
on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Pump and Meter Service Inc. ~ $37,693.84 Received
Ari-Hetra Automotive Resources Inc. ~ $55,425.64 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
/3-{3
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Paving
Bid No. 07-32
Bid Package 32 00 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Paving, as
advertised in the official newspaper on March 29, 2007, and the Construction Bulletin
on March 26,2007 and April 2,2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Northwest Asphalt Inc. ~ $265,580 Received
Valley Paving Inc. ~ $325,000 Received
Bituminous Roadways Inc. ~ $176,885 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
/3,- I L/
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 26, 2007
2:00 p.m.
Maintenance Facility - Irrigation and Landscaping
Bid No. 07-33
Bid Package 32 80 00
Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff
was called by Nancy Gibbs City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for Maintenance Facility - Irrigation and
Landscaping, as advertised in the official newspaper on March 29,2007, and the
Construction Bulletin on March 26, 2007 and April 2, 2007.
Present:
Nancy Gibbs City Clerk
Cheryl Krumholz, City Manager Representative
Randy Hughes, Operations 'Superintendent
The following bids were submitted and read aloud:
Contractor Rec Add Base Bid Bid Security
#1,#2,#3,#4
Arteka Companies ~ $70,345 Received
Minnesota Valley Wholesale Inc. ~ $74,817 Received
North Metro Landscaping Inc. ~ $59,900 Received
The City Clerk announced that the bids would be tabulated and considered at the May 22,
2007 City Council Meeting.
Nancy Gibbs
City Clerk
.
AGENDA SECTION:
AGENDA ITEM #
REpORT #
OTHER BUSINESS
'14
138
......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAy 22, 2007
REpORT PREPARED By:
THOMAS FOLEY, TRANSPORTATION
ENGINEER
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
Er"
1!1
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of establishing a landscaping policy for public rights of way and approving
additionallandscapinq for 66th Street and Richfield Parkway Roundabout Proiect.
1. RECOMMENDED ACTION:
. By Motion: Approve increased landscaping for the 66th Street and
Richfield Parkway Roundabout.
. Consider adopting a policy for financing increased landscaping
in public riahts of way.
I II. BACKGROUND I
At the April 1 0, 2007 Council work session, City staff raised the issue of increased
landscaping maintenance in public rights of way. Since then, discussions with
neighbors on the 6600 block of 1 yth Avenue and with one nearby business have
resulted in several requests for irrigation and additional landscaping for several
areas near the new 66th Street and Richfield Parkway roundabout. Some of this
landscaping will be temporary until redevelopment occurs south of 66th Street. See
attached map.
0522 Landscaping Policy
Staff is asking for Council direction on: (1) the extent of increased landscaping and
irrigation that should be provided in response to requests from 1 ih Avenue
neighbors; and, (2) the long-term policy implications of honoring these requests.
The proposed Richfield Parkway and 76th Street east of 35W are just two other
examples where increased landscaping have been proposed but no financing
mechanism has been identified to cover increased maintenance costs. A
discussion of policy options for financing landscaping is attached for your review.
Council can choose to delay deciding on a long.,term landscaping policy until a
larger project than the 66th Street and Richfield Parkway Roundabout Project is
under review.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. Current policy does not provide irrigated landscaping in public rights of
way outside special maintenance districts. State law now requires the
consent of property owners before new maintenance districts are
formed.
I B. CRITICAL ISSUES I
. Increased emphasis on aesthetics in public rights of way enhances
the City's image to existing and potential residents and businesses.
. Council direction is needed to respond to several requests associated
with the 66th Street and Richfield Parkway roundabout project.
I C. FINANCIAL I
. Additional landscaping will increase maintenance costs. Options for
paying for these increased costs need to be evaluated.
. For the 66th Street and Richfield Parkway roundabout(Refer to
attached map): there is no extra cost for Alternative A; the increased
construction cost for Alt. B- Additional irrigation and seeding in the.
southeast corner of the roundabout is $3,300; the increased
construction cost for Alt. C-Landscaping around parking lot is $4,000;
and, the increased construction cost for Alt. D-additional irrigation
along the existing berm is $7,200. The maintenance costs are
estimated to range from $5,000 to $6,000 per year.
I D. LEGAL I
. City Attorney will be available to answer any questions on policy
alternatives being considered. .
I IV.
ALTERNATIVE RECOMMENDATION(S) I
. Council can choose to reject any and all of the additional landscaping
requested as part of the 66th Street and Richfield Parkway roundabout.
. Several options for financing landscaping will be discussed.
. Council can choose to delay a decision on a landscaping policy.
ATTACHMENTS I
. Policy options for increased landscaping in public rights of way.
. Map showing landscaping alternatives around the 66th Street and Richfield
Parkway roundabout.
PRINCIPAL PARTIES EXPECTED AT MEETING I
. Representatives of the Dental Health Care Center, 1717 East 66th Street.
IV.
I VI.
p-l-I
Policy Options for Financing
Landscaping Maintenance in Public Rights of Way
Why?
The City has been interested in improving the appearance of public rights of way for some
time. Changes in state law make it increasingly difficult to create maintenance districts that
rely on special assessments to pay for the increased cost to maintain the landscaping in
public right of way.
1. Current Policy/Practice (Maintenance Assessment Districts)
The City has two maintenance assessment districts, the LHN and the 7yth Street Districts.
City maintenance staff provides an increased level of maintenance in these areas to
improve their appearance. They annually cost $45,000 and $70,000 respectively. Costs
are assessed on a square foot basis at a rate of 1.5 to 2 cents per square foot. State law
no longer allows creation of thislype of district.
They provide the following services:
1. Mow and fertilize all boulevard islands.
2. Weed and maintain curb, gutter and concrete islands.
3. Mow, fertilize and spray for weeds in turf areas.
4. Maintain all city-owned irrigation on the islands and boulevards.
5. Maintain the flower and shrub beds on both sides of the sound wall. (7yth St.)
6. Maintain the wood sound barrier on the north boulevard.(7yth St.)
7. Tree trimming and replacement.
8. Sidewalk repair (7yth St.) or decorative sidewalk maintenance (LHN).
9. Extra street sweepings mid-summer.
10. Picking up litter in the commons areas.
11. Empty trash containers (LHN.)
12. Maintain the decorative light fixtures (LHN.)
13. Maintain the furniture on the boulevards, benches, trash containers and fencing (LHN.)
2. Special Service Districts.
The City of Minneapolis has 18 special service districts and Saint Louis Park has 4
districts. A district is formed by petition of 65% of businesses in a district (35% of
businesses can petition for a district to be disbanded.) A d'istrict is formed by city
ordinance. City Council appoints affected businesses to serve on a Board that selects
services it wants. City staff solicits bids for services and administers contracts for the
district. Board meets annually to select services and discuss assessment rates. Both cities
have staff devoted to special service districts.
3. Residential Area Policy/Practice
State law does not allow residential property to be assessed in a maintenance district.
Therefore, the City is limited to using general funds to pay for the cost of landscaping.
However, it has been standard City practice to rely on residents to maintain the boulevard
infront on their home. This also applies to businesses not in a special assessment district.
The result may be an inconsistent approach to maintenance but it is done at no cost to the
city.
4. Voluntary/Cooperative Option
In isolated cases it may be possible to work with individual businesses where the city
installs vegetation, irrigation lines and other streetscape features while the business
agrees to perform all of the maintenance. The city is then limited to the capital cost for
landscaping in the public right of way while having no maintenance responsibility.
This situation has arisen with the Dental Health Care Center, 1717 E. 66th Street. The
dental clinic is interested in maintaining the boulevard around its property and has asked
the city to pay for irrigation lines that would connect to the clinic's water system. This has
the advantage of assuring attractive landscaping without the on-going cost being carried
by the city.
JLf-~
5. General Fund Option
The City is encouraging improved landscaping in new commercial districts such as Cedar
Point Commons and south along the new Richfield Parkway. Also, arterials and collectors
located in residential areas are being evaluated for new parkway type roads as part of
updating the City Comprehensive Plan. A good example is the study to redesign 76th
Street east of 35W. If all these commercial districts, and arterials/collectors serving
residential areas receive landscape upgrades, then the City should consider a new
citywide standard of landscaping that would eliminate or supplement the existing special
service districts. As increasing areas of the city are governed by higher landscaping
standards, it may be simpler to rely on general fund revenues to provide increased
landscape maintenance throughout the city. This method assures all areas are properly
maintained without reliance on annual assessments.
Many of the areas where increased landscaping has been suggested are in residential
areas that can not be assessed for maintenance services. Most recently, residents on the
6600 block of '1th Avenue recommended irrigation and additional landscaping along the
future Richfield Parkway where only residential development currently exists. The City
does not have an existing assessment mechanism to pay to maintain the additional
landscaping residents have requested.
6. Combination of Special Service District and General Fund Option
The City could offer to contribute a certain percentage (say 50%) of the costs to operate a
special service district, recognizing that there is a citywide benefit to improved appearance
of the public rights of way that justify using general fund revenues to maintain landscaping.
This could make the special service district increasingly attractive to commercial property
owners.
7. Delay Decision on Landscaping Policy
Council may choose to delay any decision on a new landscaping policy until a larger
project than the 66th Street and Richfield Parkway Roundabout Project is being reviewed.
Some of the landscaping proposed for the roundabout is temporary pending
redevelopment occurring south of 66th Street. Also, the Ryan Companies will be
maintaining some of the landscaping in the public right of way adjacent to the Cedar Point
Commons development until redevelopment occurs south of 66th Street. .
II~
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AGENDA SECTION
AGENDA ITEM #
REpORT #
OTHER BUSINESS
15
139
......
STAFF REpORT
RICHFIELD
CITY COUNCIL MEETING
MAy 22, 2007
REpORT PREPARED By:
CHERYL KRUMHOLZ, EXEC. COORDINATOR
. NAME, TITLE
COUNCIL PRESENTER:
REVIEWED BY CITY
MANAGER:
ri
ITEM FOR COUNCIL CONSIDERATION:
Discussion regarding Council attendance at the 2007 National Organization to Insure a Sound-
controlled Environment (N.O.I.S.E.) conference in Atlanta, GA from Julv 18-20, 2007.
I. RECOMMENDED ACTION:
By Motion: Designate Council Member(s) to attend the July 2007
N.O.l.S.E. conference in Atlanta, GA from July 18-20, 2007.
I II. BACKGROUND I
In 2003, the City Council decided that attendance at conferences should be rotated
among the Council Members, therefore this item is placed on the agenda for the
Council consideration.
According to State Statute 471.66, the governing body of cities and school districts
must adopt a policy that controls out-of-state travel for elected officials. That policy
was adopted by the City Council in November 2005 and stipulates that the City
Council must approve, in advance by a motion, attendance at out-of-state
conferences.
Registration is available online. The fee for N.O.I.S.E. members is $350. The
www.aviation-noise.orq website states that additional information will be available
soon. Designation of a Council Member(s) is presented for consideration so there
is adequate time to check schedules.
I III. BASIS OF RECOMMENDATION
0522NOISE
I A. POLICY I
. The Council has determined that attendance at the annual National
League of Cities conferences and N.O.I.S.E. Conference is beneficial
to the City's operations and long-range planning efforts.
I B. CRITICAL ISSUES I
. It is critical that the City Council remains in the informational loop
regarding congressional activities as it relates to airport/aviation
activities, federal funds and homeland security issues.
I C. FINANCIAL I
. The N.O.I.S.E. Conference is budgeted in the HRA 2007 budget.
. The estimated total cost of this conference, including registration,
airfare, lodging and meals is $1500 per Council Member.
I D. LEGAL I
. According to State Statute 471.66, the governing body of cities and
school districts must adopt a policy that controls out-of-state travel for
elected officials. The policy was adopted by the City Council in
November 2005 and applies to this motion.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Do not designate a Council Member to attend the conference.
Iv. ATTACHMENT(S)
. Conference attendance record
I VI. PRlNCIP AL PARTIES EXPECTED AT MEETING
. None.
/5-1
COUNCIL MEMBER ATTENDANCE AT NATIONAL CONFERENCES
2004 - 2007
CONFERENCE DATE LOCATION ATTENDEES
2004
NLC March 5-9 WashinQton, DC Kirsch
NLC April 29-May 1 Portland, OR Sandahl
.1 nstitute for Rosenberg
Youth,
Education and
Families
NOISE July 21-23 TBA None
NLC November 30 - Indianapolis, IN None
December 4
2005 .
NLC -c- March 11-15 Washington, DC Kirsch
Congressional
City
Conference
NOISE July 20-22 Eagan, MN All Council
Members
NLC December 6-10 Charlotte, NC None
Congress of
Cities
2006
NLC March 11-15 Washington, DC Kirsch
Congressional
City
Conference
NOISE September 27-29 San Francisco, CA Kilian
NLC December 5-9 Reno, NV Sandahl
Congress of
Cities
2007
NLC March 10-14 Washington, DC Goettel
Congressional Devich
City
Conference
NOISE July 18-20 Atlanta, GA
NLC November 13-17 New Orleans,LA
Congress of
Cities
05/1 0/07
AGENDA SECTION: . Resolution
AGENDA ITEM # 16
REpORT # 140
STAFF REpORT
RIGiI-+lFIE120
CITY COUNCIL MEETING
MAY 22, 2007
REpORT PREPARED By:
MELISSA POEHLMAN, PLANNING &
ZONING ADMINISTRATOR
NAME, TITLE
COUNCIL PRESENTER:
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of an amendment to an off-street parking permit at 7431-7521 Lyndale Avenue
(Gatewav Apartments) to allow the construction of oaraoes. .
1. RECOMMENDED ACTION:
By Motion: Approve the attached resolution for an amended off-
street parking permit at 7431-7521 Lyndale Avenue.
I II. BACKGROUND I
In 1963, the Council granted both a special use permit (SUP) and an off-street
parking permit (aSP) for the construction of nine apartment buildings at the above
listed addresses. An off-street parking permit amendment that allowed the removal
of five parking stalls to allow for the installation of a back-up fuel system was
subsequently approved on October 23, 1995. At Home Apartments is currently in
the process of purchasing the Gateway Apartment properties. Upon purchase they
would like to install a row of garages behind the southern-most building (7521
Lyndale) and behind the northern-most building (7431 Lyndale). The construction
of the 3 garages with a total of 47 stalls will result in a net loss of 7 parking spaces.
At Home Apartments also plans to renovate the on-site rental office and improve the
exterior of each apartment building.
050807 - asp 7431-7521 Lyndale Ave
This item was on the May 8, 2007 City Council agenda but was tabled because of
discovered utility conflicts. After approximately one week of discussion between the
applicant and the Public Works Department, these conflicts have now been
resolved; however, the item was inadvertently left off the May 22, 2007 City Council
agenda. This item hasbeen added to the agenda so that the request for an
amendment to the off-street parking permit may be addressed as soon after the
closing as possible. The closing was held May 21,2007.
I III. BASIS OF RECOMMENDATION I
I A. POLICY I
. City requirements call for 2 parking spaces per unit; however, the
Council may reduce this requirement to not less than 1.25 spaces per
unit if factors warrant reduction.
o The proposal will provide 1.89 spaces per unit.
o All units are one-bedroom units, therefore staff feels that
the parking provided will continue to satisfy the needs of
the property.
. City landscape requirements call for parking areas to be landscaped
using trees, shrubs, sod and groundcover plants. The hardscape
currently in place in the parking lot islands will be removed and
replaced by shade trees and groundcover.
. To ensure continued compliance with City standards the nine parcels
that comprise this site must be maintained as a single site. A
Declaration of Restrictive Covenants for the properties will be
recorded with the County. This document will put future owners on
notice that the parcels must be sold together in order to satisfy City
ordinance requirements.
I B. CRITICAL ISSUES I
. The proposed garages are located over
. All City requirements are met.
. The proposed changes will enhance the aesthetic appeal of the site
and provide amenities for residents.
. Because all of the units are one-bedroom units, the new property
owners are hoping that the addition of the garages will help to diversify
their product.
. This item has been added to the May 22,2007 agenda so that the
request for an amendment to the off-street parking permit may be
addressed as soon after the closing as possible. The closing was
held May 21,2007.
I C. FINANCIAL
. The required fee has been paid.
I D. LEGAL. I
. The City Attorney will review and approve the declaration of restrictive
covenants prior to its being filed with the County.
I IV. ALTERNATIVE RECOMMENDATION(S) I
. Deny the amended off-street parking permit.
I V. ATTACHMENTS
. Resolution
. Site plan
. Survey
. DRAFT restrictive covenant
. Zoning & land use maps
I VI. PRINCIPAL PARTIES EXPECTED AT MEETING I
. Andy Wilhoit and/or Alan Spaulding, At Home Apartments
It~l
RESOLUTION NO.
RESOLUTION GRANTING AN AMENDED OFF-STREET PARKING PERMIT
AT 7431-7521 LYNDALE AVENUE SOUTH
WHEREAS, an application has been filed with the City of Richfield which requests
approval of an amended off-street parking permit for the parcels of land located 7431-7521
Lyndale Avenue South, legally described on the attached Exhibit A; and
WHEREAS, the requested amended off-street parking permit has been reviewed by
staff and meets City requirements; and
WHEREAS, the proposed parking area will adequately serve the purpose for which
it is proposed and will not have an adverse effect upon the public safety or general welfare;
and
WHEREAS, the City has fully considered the request for approval for the amended
off-street parking permit.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. That an amended off-street parking permit is hereby approved for a parking area as
detailed in the approved site plan, which provides for 579 parking spaces.
2. Final landscape plans must be submitted to and approved by the Community
Development Department prior to the issuance of any building permits.
3. A declaration of restrictive covenants must be submitted for approval by the City
Attorney and recorded with Hennepin County prior to the issuance of any building
permits.
4. All parking spaces must be accessible year round.
5. All landscaping must be maintained and if necessary replaced in conformance with
approved plans.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
May, 2007.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
Ib')
Exhibit A
All that part of the Northwest ~ of the Southwest ~ of Section 34, Township 28, West of
the 4th Principal Meridian, described as follows:
Beginning at a point in the West line of said Section 34, which is 330 feet South of the
Northwest corner of the Southwest ~ of Section 34; thence East parallel with the North line
ofthe Southwest ~ of Section 34, 1322.8 feet to the East line of the Northwest ~ of the
Southwest ~ of Section 34; thence South along said East line 660 feet; thence West
1320.4 feet to a point in the West line of said Section 34, which is 660 feet South of the
point of beginning; thence North to the point of beginning; except the South 4 feet of the
North 334 feet of the Northwest ~ of the Southwest ~ of Section 34, Township 28, Range
24 and except the Easterly 493.68 feet thereof, according to the United States government
survey thereof, Hennepin County, Minnesota.
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RESTRICTIVE COVENANT
TillS RESTRICTIVE COVENANT is made the _ day of May, 2007 by Lynwood
Partners, LLC, a Minnesota limited liability company (the "Owner").
RECITALS
A. The Owner owns that certain real property legally described on Exhibit A
attached hereto, improved with nine (9) separate apartment buildings, each having a separate tax
parcel (the "Property"). The Owner desires to make certain improvements to the Property,
including, but not limited to, the construction of forty-seven (47) garage stalls.
B. The City of Richfield (the "City") approved the construction of forty-seven (47)
garage stalls, but the City's approval of such improvements is conditioned upon the Owner's
agreement that it will not sell less than all of the Property without the City's prior written consent
in order to avoid possible parking issues should less than all of the Property be owned by the
same person or entity.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Owner agrees as follows:
1. Restrictive Covenant. The Owner agrees that the Owner, and any future owner of
the Property, shall not sell or convey less than all of the Property without the City's prior written
consent. This restriction shall not prohibit. the pledging of the Property as security for any
financing related to the Property or from a lender's exercise of remedies against the Property or
the Owner of the Property.
2. Successors and Assigns. This restrictive covenant shall be binding upon the
Owner and its successors and/or assigns.
IN WITNESS WHEREOF, Lynwood Partners, LLC has executed this Restrictive
Covenant as of the day and year first above written.
OWNER:
L YNWOOD PARTNERS, LLC,
a Minnesota limited liability company
By
Its
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