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04-10-07 Regular ~ CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting April 1 O~ 2007 I CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:05 p.m. I ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Fred Wroge; and Susan Rosenberg. Members Not Present: . Bill Kilian. Staff Present: Steve Devich, City Manager; Mike Eastling, Public Works Director; Dan Scott, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Tom Foley, Transportation Engineer; Karen Shragg, Nature Center Manager; Robert Hintgen, Utility Supervisor; Brian Young, Utility Superintendent; Cheryl Krumholz, Recording Secretary; and Corrine Thomson, City Attorney. M/Rosenberg, SlWroge to excuse the absence of Council Member Kilian from the April 1 0, 2007 Special City Council Worksession and ReQular City Council MeetinQ. Motion carried 4-0. I OPEN FORUM Bernard Hurley, 6414 17th Avenue, addressed the City Council regarding his concerns related to the 17th Avenue/66th Street roundabout. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES Council Meeting Minutes -2- April 10, 2007 M/Sandahl, S/Wroge to approve the minutes of Reaular City Council Meetina of March 27, 2007. Motion carried 4-0. Item #1 PRESENTATION REGARDING RICHFIELD RESERVE OFFICER OF THE YEAR; NANCY MARIE FAIRBAIRN Kevin Lehman, Richfield Police Reserves Coordinator, presented the 2006 Richfield Reserve Officer of the Year award to Nancy Marie Fairbairn. Item #2 ANNUAL MEETING WITH TRANSPORTATION COMMISSION Bob Elliott, 7100 Second Avenue, provided a report on the Transportation Commission's 2006 accomplishments. Item #3 COUNCIL DISCUSSION . HATS OFF TO HOMETOWN HITS . PROPOSED WOOD LAKE NATURE CENTER ENTRANCE MODIFICATIONS Council Member Rosenberg recognized the Richfield Sun Current for their articles regarding poverty. Council Member Rosenberg recognized Hope Presbyterian Church for becoming the new serving location for Loaves & Fishes. Nature Center Manager Shragg provided an update on the proposed Wood Lake Nature Center entrance modifications referred to as Gateway Gardens, including the temporary removal of the fence and the removal of 17 trees that are mostly matured box elder and cottonwood. Council Member Wrage said the trees are marked and should not be a concern to residents because sometimes something needs to be taken down to build something up. Mayor Goettel said the plans were beautiful. Council Member Wrage discussed the veterans' memorial monument project in Veterans Memorial Park. Recreation Services Director Topitzhofer reported on the contributions received, the cable televising advertising and the steady flow of engraving requests. Recreation Services Director Topitzhofer said groundbreaking is scheduled for May 28 and is coordinated with the Fort Snelling ceremony. Council Meeting Minutes -3- April 1 0, 2007 litem #4 I COUNCIL APPROVAL OF AGENDA MlWroge, S/Sandahl to approve the aQenda. Motion carried 4-0. litem #5 I CONSENT CALENDAR A. Approved resolution authorizing $5,000 donation to Richfield Historical Society for production of 2008 Richfield Centennial history book S.R. No. 94 RESOLUTION NO. 9918 RESOLUTION AUTHORIZING A DONATION TO THE RICHFIELD HISTORICAL SOCIETY FOR PRODUCTION OF THE 2008 CENTENNIAL BOOK This resolution appears as Resolution No. 9918. B. Approved resolution accepting grant funds for payment of Police Officer overtime in connection with Safe and Sober Program S.R. No. 95 RESOLUTION NO. 9919 RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS FROM THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY BY AGREEMENT WITH THE STATE AND THE EDINA, AIRPORT AND RICHFIELD POLICE DEPARTMENTS FOR THE PURPOSE OF PAYING OVERTIME FOR POLICE OFFICERS INVOLVED IN THE SAFE AND SOBER PROGRAM This resolution appears as Resolution No. 9919. C. Approved bid minutes/tabulation and award of contract to Standard Sidewalk, Inc. for 2007 curb and gutter, sidewalk and miscellaneous concrete repair in amount of $52,441 S.R. No. 96 D. Approved bid minutes/tabulation and award of contracts for 2007 pavement management projects: Pearson Bros., Inc. for sealcoating work in amount of $289,358.19 and Bituminous Roadways for mill and overlay work in amount of $316,911 S.R. No. 97 Motion to approve the Consent Calendar was made bv unanimous approval. Motion carried 4-0. Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Council Meeting Minutes -4- April 10, 2007 Item #7 CONSIDERATION OF AMENDED CONSULTANT AGREEMENT WITH WSB AND ASSOCIATES, INC. FOR FINAL DESIGN OF NEW LYNDALE AVENUE BRIDGE AT 1-494 S.R. NO. 98 Council Member Sandahl presented Staff Report No. 98. M/Sandahl, S/Goettel to approve an amended consultant aoreement with WSB and Associates, Inc. for the final desion of the new Lvndale Avenue Bridoe revisino the total contract amount from $1,871,554.02 to $2.399.235.02. Council Member Wroge asked about the 3% salary adjustment for the WSB employees. Public Works Director Eastling explained the contract is set up as a cost plus based which is the hourly salary plus an overhead fee; not a flat fee. The wages are adjusted annually for the employees doing the work. Council Member Wrogeasked if the 80% federal funding was the same no matter what the total. Public Works Director Eastling said yes. Council Member Wroge stated he was concerned about moving forward again when MnDOT has not approved the layout. Changing the 35W/494 interchange design related to the Lyndale Avenue bridge was fought for by the City so he said he was concerned why it should be presumed it was resolved when it may be back again. Tony Heppelmann, WSB, Lyndale Avenue Bridge project manager, explained it was in the contract to address the Lyndale Avenue access at 35W so this was not totally outside the scope of work but there were limitations. Council Member Wroge questioned more work being done until MnDOT's agreement is received. Mr. Heppelmann explained there is agreement with MnDOT for the layout in principal and understanding. There should be no significant change in the scope of work but there are no guarantees. The Penn Avenue bridge project was not approved until approximately one month before the final layout. Mr. Heppelmann said there are concerns about the lengthy timeframe it takes to get MnDOT signatures which may delay the project another year. Public Works Director Eastling stated MnDOT is not party to this contract and reserves judgement and approval until the final layout. The scope of work has been identified as best as possible with ongoing discussions with MnDOT and WSB. Mayor Goettel asked about a contingency built in the contract for small scope changes. Mr. Heppelmann said there is a contingency but not on large scope changes. Council Member Wroge questioned why there would be a delay of one year. Transportation Engineer Foley explained it takes 15-18 months to change a design even with a preliminary design. From the Penn Avenue bridge experience, a lot was learned for construction timeframes. Council Meeting Minutes -5- April 10, 2007 Mr. Heppelmann said work on 494 should be in the summer 2008. The bridge should be down January 2009. The bid needs to be let in August 2008 to accomplish this timeline. He added that MnDOT requires four months to complete all their reviews. Council Member Wroge asked about the 20% Municipal State Aid (MSA) funds and if it was split with Bloomington. Public Works Director Eastling said Richfield's MSA funds support the entire cost of the bridge. Transportation Engineer Foley stated Bloomington has verbally committed to $1.4 million for right-of-way acquisition and construction. Richfield has committed approximately $400,000 but additional funds may be needed to make the project feasible. Council Member Sandahl said she was appreciative of the yearlong efforts to preserve homes and addressing residents' concerns. There were numerous meetings with residents and business who wanted to maintain the 35W access and this resulted in delays with MnDOT. Mr. Heppelmann said the access issue was identified but the level of effort needed was not known beyond what was anticipated. Mr. Heppelmann discussed the cost savings related to the layout resulting from the additional work and discussions with MnDOT. Public Works Director Eastling stated the 2000 layout in the Environmental Impact Statement agreed to by Richfield, Bloomington and 1-494 Corridor Commission was relied upon when the WSB contract was negotiated the first time. Further discussions with MnDOT changed that design. Council Member Rosenberg said she supported the comments of Council Member Sandahl and that a good job was done working with the neighborhoods. . Council Member Sandahl stated she gives credit to the Transportation Committee for their efforts in having a studied, thoughtful decision-making process. Motion carried 4-0. Item #8 CONSIDERATION OF SUBSTITUTE LEGAL COUNSEL WITH RESPECT TO 66TH STREET AND PORTLAND AVENUE CONDEMNATION MATTER; HENNEPIN COUNTY DISTRICT COURT FILE NO. 07-789 S.R. NO. 99 Council Member Wroge presented Staff Report No. 99. Council Member Wroge asked about Kennedy & Graven having a retainer with the City. City Attorney Thomson stated services are provided on an hourly basis, there is no retainer. MlWroge, S/Sandahl to authorize the City Manaoer to retain Tom Scott of the Campbell Knutson law firm as the City's leoal counsel with respect to Hennepin County District Court File No. 07-789 (66th & Portland Avenue condemnation matter). Motion carried 4-0. Council Meeting Minutes -6- April 10, 2007 It m #9 PRESENTATION REGARDING PROPOSED PLANS FOR REPLACEMENT OF CURRENT WATER METER READING SYSTEM WITH RADIO READ/DRIVE-BY SYSTEM S.R. NO.1 00 Public Works Director Eastling said tonight's presentation is to make the City Council familiar with the proposed replacement plans before awarding the contract. Utility Supervisor Hintgen made a PowerPoint presentation: . Richfield's current meter system . Water meter reading today . Issues with current meter system . Prior City Council approval . Radio read technology . Other features . Benefits to City Public Works Director Eastling explained it is a security measure regarding back flow into the water system that the current system cannot detect. Council Member Wroge asked how long this system has been available. Utility Superintendent Young stated the technology has been around for a number of years and is widely used and proven. Public Works Director Eastling added this system has become the industry standard. Item #10 CITY MANAGER'S REPORT City Manager Devich discussed the following: . Agenda items for the April 24 Concurrent City Council/School Board meeting. . Bonding for Richfield Parkway and ballfields was not included this legislative session. . Bill for sales tax exemption on materials for the proposed new city hall and maintenance facility is having a hard time gaining acceptance. Kristin Asher, Assistant City Engineer, will receive the Women in Transportation Studies Employee of the Year award. litem #11 I CLAIMS AND PAYROLL Council Meeting Minutes -7- April 10, 2007 MlWroge, S/Rosenberg that the followina claims and pavrolls be approved: U. S. BANK AlP Checks: 158120 - 158437 PAYROLL 38643 - 38970; 41249 TOTAL $ 1,101,062.16 $ 460,527.83 $ 1,561,589.99 Motion carried 4-0. ADJOURNMENT (!~~f~-I~ Cheryl ~ umho z Recording Secretary ;,L The City Council meeting was adjourned by unani Date Approved: April 22, 2007 n L. Devich City Manager CITY OF RICHFIELD, MINNESOTA Bid Opening March 28, 2007 2:00 p.m. 2007 Concrete Sidewalk, Curb and Gutter Bid No. 07-01 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2007 concrete sidewalk, curb and gutter repair, as advertised in the official newspaper on March 8, 2007 and the Construction Bulletin on March 12,2007. Present: Nancy Gibbs, City Clerk Kristin Asher, Assistant City Engineer Cheryl Krumholz, City Manager Representative The following bid was submitted and read aloud: Non- Intent Bidder's Name Bond Collusion To Total Base Bid Comply Ron Kassa Construction Inc. Provided Provided Provided $ 52,645.00* Create Construction, LLC Provided Provided Provided $ 65,005.00 Christenson Const. Service Inc. Provided Provided Provided $ 62,252.50 T:Zack Concrete, Inc. Provided Provided Provided $ 73,600.00 Standard Sidewalk Inc. Provided Provided Provided $ 52,441.00 "denotes corrected figure The City Clerk announced that the bid would be tabulated and considered at the April 10, 2007 City Council Meeting. y CITY OF RICHFIELD, MINNESOTA Bid Opening March 28, 2007 2:15 p.m. 2007 Mill and Overlay Bid No. 07-02 Pursuant to requirements of Resolution No.1 015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for 2007 Mill and Overlay, as advertised in the official newspaper on March 8, 2007 and the Construction Bulletin on March 12,2007. Present: Nancy Gibbs, City Clerk Kristin Asher, Assistant City Engineer Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Non- Intent Bidder's Name Bond Collusion To Total Base Bid Comply McNamara Contracting, Inc. Provided Provided Provided $375,680.30 Northwest Asphalt, Inc. Provided Provided Provided $338,998.66 Hardrives, Inc. Provided Provided Provided $338,634.00 Midwest Asphalt, Corp. Provided Provided Provided $367,797.52 Valley Paving, Inc. Provided Provided Provided $325,171.63 Bituminous Roadways Inc. Provided Provided Provided $316,911.00 C. S. McCrossan Inc. Provided Provided Provided $460,857.90 ASTECH Corp. Provided Provided Provided $406,482.05 Ace Blacktop Inc. Provided Provided Provided $339,678.74 The City Clerk announced that the bids would be tabulated and considered at the April 10, 2007 Council Meeting. CITY OF RICHFIELD, MINNESOTA Bid Opening March 28, 2007 2:30 p.m. 2007 Bituminous Sealcoat Construction Bid No. 07-03 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for 2007 bituminous sealcoat construction, as advertised in the official newspaper on March 8, 2007 and the Construction Bulletin on March 12, 2007. Nancy Gibbs, City Clerk Kristin Asher, Assistant City Engineer Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Present: Non- Intent Bidder's Name Bond Collusion To Total Bid Amount Comply Allied Blacktop Co. Provided Provided Provided $318,220.40 Pearson Bros. Inc. Provided Provided Provided $289,358.19 ASTECH Corp. Provided Provided Provided $339,527.60 The City Clerk announced that the bids would be tabulated and considered at the April 10, 2007 City Council Meeting.