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02-13-07 Regular ....-..II CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting February 13, 2007 I CALL TO ORDER The meeting was called to order by Mayor Goettel at 6:30 p.m. I ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Susan Rosenberg; Fred Wroge; and Bill Kilian. Staff Present: Steve Devich, City Manager; Mike Eastling, Public Works Director; Bruce Palmborg, Community Development Director; Dan Scott, Public Safety Director; Brad Sveum, Fire Services Director; Jim Topitzhofer, Recreation Services Director; Chris Regis, Finance Manager; Pat S,mith, Community Development Manager; Randy Hughes, Operations Superintendent; Kristin Asher, Assistant City Engineer; Cheryl Krumholz, Recording Secretary; and Corrine Thomson, City Attorney. I OPEN FORUM Bob Hall, 7309 Oliver Avenue, commended those City Council Members who voted at the last meeting to eliminate the trappings on the maintenance facility. He said Council Member Wroge also voted to save money on the garage roof. He said the City Council needs to remember it's the residents' money that is being spent and the facility needs to be functional, not elegant. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. I APPROVAL OF MINUTES M/Rosenberg, S/Sandahl to approve the minutes of (1) Special City Council Meetin!:! of January 17. 2007: (2) Special City Council Worksession of January 17. 2007: (3) Special City Council Meeting Minutes -2- February 13, 2007 Council Worksession of January 19. 2007: (4) Special City Council Worksession of January 23. 2007: and (5) Reaular City Council Meetina of January 23. 2001 Motion carried 5-0. Item #1 PRESENTATION OF 2006 RICHFIELD POLICE OFFICER OF THE YEAR AWARD TO JOSEPH EDWARDS (COUNCIL MEMO NO.! 25) I Public Safety Director Scott presented the 2006 Richfield Police Officer of the Year Award to Joseph Edwards. Item #2 PRESENTATION OF CERTIFICATE OF APPREC.IATION FROM RICHFIELD PUBLIC SAFETY DEPARTMENT TO . JODY KIVI (COUNCIL MEMO NO. 26) i . ANN MARIE KILSTOFTE (COUNCIL MEMO NO. 27) ! Public Safety Director Scott presented a Certificate of Appreciation from the Richfield Public Safety Department to Ann Marie Kilstofte and Jody Kivi. Item #3 PRESENTATION BY METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES REGARDING EDINA/RICHFIELD INTERCEPTOR IMPROVEMENT PROJECT (COUNCIL MEMO NO. 31) ++ Russ Susag, 7305 First Avenue, Metropolitan Council representative, introduced Bill Cook, Metropolitan Council Environmental Services (MCES) Engineering Planning Manager. Mr. Cook made a presentation regarding the Edina/Richfield MCES proposed regional sanitary sewer system improvements. Council Member Kilian asked if several segments of the project will be done simultaneously or begin on one end and work through to the end. Mr. Cook explained the 1-35W crossing needs to be done whenever Minnesota Department of Transportation (MnDOT) says because it's according to their schedule. Normally, a project starts at one point and moves forward. If for some reason two crews are needed to do segments, that will be done. There is a contractor who will control the repairs so they're fixed as the project moves forward. . Mayor Goettel asked about the use of the current pipe which runs parallel to the new project. Mr. Cook said the pipe would continue to be used. Mayor Goettel stated there is also going to be Crosstown reconstruction project, so there will need to be a determination the extent of the roads to be closed. Mr. Cook explained those details would be worked out in the design and construction schedule, including a traffic plan. Council Meeting Minutes -3- February 13, 2007 Council Member Rosenberg said the west side of Richfield will be affected and some of the torn up streets may be feeders during the Crosstown project. Public Works Director Eastling explained the MnDOT schedule for Crosstown, including opening up bids in March but that the contractor can make adjustments. The projected construction start is this summer. Richfield is working closely with MnDOT and Metro Sewer on all the projects. Council Member Wroge stated he'd like to see the sewer work done sooner rather than later. Public Works Director Eastling said utility undergrounding will be done at the same time as the sewer work. Council Member Sandahl questioned what determined the alternate routes. Mr. Cook stated more evaluations are needed based upon the cost, ease of construction and minimal description. The City Council consensus was to hold a public information meeting on this project on March 5 at Richfield City Hall. Item #4 COUNCIL DISCUSSION . HATS OFF TO HOMETOWN HITS Council Member Rosenberg stated "Hats Off' to the City of Edina and T. E. Miller for scaling down the proposed York Place development so it is more palatable to Richfield residents and responding to Richfield concerns. Council Member Wroge requested the City Manager reconsider the citizen involvement in the City Hall Task Force since now it appears to be handled by City staff. Task force members who put in two years of time have been excluded, including the co-chair, from gathering information. The community's involvement is needed. City Manager Devich explained there is a working group internally with the task force Chair. He said he understood there were to be the two groups; the internal group should work in tandem with the task force and the task force would be part of the public involvement aspect. Council Member Wroge said he would prefer the group go to the task force with their ideas and include the task force more so instant residential feedback from every level of the City is received. City Manager Devich asked if the task force in its entirety should work with the internal group. Council Member Wroge said as many as possible of the task force should be more included. Mayor Goettel discussed a recent event she attended at Life College. Council Member Kilian apologized for ruffling some feathers of some City Council Members at the last City Council meeting regarding the agenda item on the exterior of the maintenance facility. He said he is passionate about the east side. He also discussed his blog site, www.BiIIKilian.com and encouraged people to provide him with feedback and input. Council Meeting Minutes -4- February 13, 2007 It m#5 COUNCIL APPROVAL OF AGENDA M/Rosenberg, S/Sandahl to approve the aQenda. Motion carried 5-0. litem #6 I CONSENT CALENDAR A. Approved first reading of ordinance amendment to Richfield Zoning Code Subsections 546.03 and 546.09 to allow City Council to hear and decide requests for variances when processed in conjunction with another planning and zoning request that requires Council approval and scheduling public hearing and second reading for March 13, 2007 S.R. No. 38 B. Approved first reading of ordinance amendment to Richfield City Code Subsection 205.01 related to regular City Council meetings and scheduling! second reading for February 27, 2007 S.R. No. 39 C. Approved confirmation of City Manager's reappointment of Connie Murray and Paul Wasko to two-year terms as Hearing Examiners S.R. No. 40 D. Approved resolution authorizing Public Safety Department acceptance of Justice Assistance Grant from U.S. Department of Justice, Office of Justice Programs in amount of $16,647 S.R. No. 41 RESOLUTION NO. 9892 RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC SAFETY/POLICE TO ACCEPT THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR $16,647 FROM THE OFFICE OF JUSTICE PROGRAMS TO BE USED FOR THE POLICE CANINE PROGRAM AND THE POLICE ACCESS CONTROL SYSTEM This resolution appears as Resolution No. 9892. E. Approved resolution authorizing Public Safety Department acceptance of grant not to exceed $2,800 from State of Minnesota, Commissioner of Public Safety, State Patrol Division for payment of overtime for officers involved in Operation NightCap traffic enforcement S. R. No. 42 . RESOLUTION NO. 9893 RESOLUTION AUTHORIZING THE CITY OF RICHFIELD/POLICE TO PARTICIPATE JOINTLY WITH THE MINNESOTA STATE PATROL IN AN AGREEMENT WITH AND TO RECEIVE GRANT FUNDS FROM THE STATE OF MINNESOTA, COMMISSIONER OF PUBLIC SAFETY, TO PAY OVERTIME TO OFFICERS INVOLVED IN OPERATION NIGHTCAP This resolution appears as Resolution No. 9893. F. Approved resolution authorizing reprogramming of $26,598 in Community Development Block Grant funding from Greater Minneapolis DaycareAssociation to Jewish Family and Children's Service of Minneapolis S.R. No. 43 Council Meeting Minutes -5- February 13, 2007 RESOLUTION NO. 9894 RESOLUTION TO REALLOCATE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZE EXECUTION OF ANY THIRD PARTY AGREEMENTS This resolution appears as Resolution No. 9894. G. Approved 2007 contract with City of Bloomington using public health emergency preparedness grant funds to provide services of public health emergency preparedness/bioterrorism and development of response system S.R. No. 44 H. Approved bid/minutes tabulation and authorizing purchase of fire rescue vehicle from Rescue Vehicles of Iowa, Inc. in amount of $202,771 S.R. No. 45 I. Approved purchase of tandem dump truck for use by Street Maintenance Division consisting of chassis from Astleford International Trucks in amount of $73,345.49 and box and chipper cover from J-Craft in amount of $41 ,687.30 for total of $115,032.79 S.R. No. 46 J. Approved new taxi license for Transportes Xelaju, 12501 Skyline Drive, Burnsville S.R. No. 47 K. Approved 2007 renewal of business licenses for 3.2 percent liquor sales and 2007 license renewals to operate businesses in Richfield: S.R. No. 48 License to Sell 3.2 Percent Malt Liauor Airport Bowl - On-Sale Aldi Foods - Off-Sale EI Jalapeno - Off-Sale Kwik Way Foods - Off-Sale Richfield Mobil Mart - Off-Sale Sandy's Tavern - On-Sale SuperAmerica #4188 - Off-Sale SuperAmerica #4191 - Off-Sale Vina Restaurant - On-Sale Worldwide Supermarket - Off-Sale RBF Corporation of Wisconsin (Rainbow Foods) - Off-sale License to Operate in Richfield Davanni's Pizza - On-Sale Lariat Lanes - On-Sale SuperAmerica #4186 - Off-Sale SuperAmerica #4615 - Off-Sale A New Star Limousine & Taxi Service - 3 vehicles Azteca Van Lines, Inc. - 2 vehicles Latino Express - 1 vehicle Paul's Rentals & Sale - Trailers and Trucks Rental Airport Taxi - 11 vehicles Ecuadorian Express - 5 vehicles Morelos Taxi - 5 vehicles Suburban Taxi Corporation - 20 vehicles M/Sandahl, S/Wroge to approve the Consent Calendar. Motion carried 5-0. Item #7 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Item #8 CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE PROVIDING EXPENDITURE OF FUNDS FROM SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS AND SCHEDULE PUBLIC HEARING AND SECOND READING FOR MARCH 13, 2007 S.R. NO. 49 Council Meeting Minutes -6- February 13, 2007 Council Member Sandahl presented Staff Report No. 49'1 I I M/Sandahl, S/Rosenberg to approve first readina of the t~ansitorv ordinance providina for the expenditure of funds from the Special Revenue Fund for certain capital improvements and schedule public hearina and second readina for March 13.20071 Motion carried 5-0. , Item #9 PUBLIC HEARING REGARDING RESOLUTION AUTHORIZING AMENDMENT TO CONDITIONAL USE PERMIT TO ALLOW DAY CARE SERVICES FOR UP TO 130 CHILDREN AT 7145 HARRIET AVENUE; RICHFIELD CENTRAL SCHOOL S.R. NO. 50 Council Member Kilian presented Staff Report No 50. M/Kilian, SlWroge to close the public hearina. Motion carried 5-0. M/Kilian, S/Sandahl that the followina resolution be adopted and that it be made part of these minutes: ' RESOLUTION NO. 9895 RESOLUTION AUTHORIZING AN AMENDMENT TO A CONDITIONAL USE PERMIT TO ALLOW DAY CARE SERVICES FOR UP TO 130 CHILDREN AT 7145 HARRIET AVENUE Motion carried 5-0. This resolution appears as Resolution No. 9895. Item #10 PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE AUTHORIZING SALE OF PROPERTY AT 7201 NICOLLET AVENUE TO HRA FOR AFFORDABLE HOME DEVELOPMENT S.R. NO. 51 Council Member Wroge presented Staff Report No. 51. Council Member Wroge thanked City staff for working on this opportunity to provide affordable housing. M/Rosenberg, SlWroge to close the public hearina. Motion carried 5-0. MlWroge, S/Sandahl that this constitutes the second rea'dina of Bill No. 2007-2. Transitorv Ordinance No. 18.45 authorizina the sale of 7201 Nicollet Avenue to the Housina and Redevelopment Authoritv for affordable home development. that it be published in the official newspaper and that it be made part of these minutes. Motion carried 5-0. Council Meeting Minutes -7. February 13, 2007 Item #11 PUBLIC HEARING REGARplNG RESOLUTION DENYING AMENDMENT TO CONDITIONAL USE PERMIT TO ALLOW RECONFIGURA TION OF EXISTING SERVICE STATION/CONVENIENCE STORE AT 6744 PENN AVENUE S.R. NO. 52 Council Member Rosenberg presented Staff Report No. 52. Council Member Rosenberg questioned the exterior lighting not meeting performance standards when the new lighting is brighter. Community Development Manager Smith said there is a new canopy with the new lighting. Council Member Rosenberg questioned the buffer yard width to abutting parcels (Fireside Pizza) is not met. This business has been there many years and is now being judged by today's standards. There appear to be a fairness issues and there should be a possible consideration of grandfathering in the performance standards. John Kosmos, architect for the site, reviewed the existing and proposed site plan, including landscaping, queuing space, curb cut changes, sidewalk changes and the impacts of the higher lighting patterns on the proposed canopy. Mr. Kosmos said Fireside Pizza welcomes the additional lighting on their property. The trucks have been notified to not idle on 68th Street. Clientele and neighbors are supportive of the changes. Mr. Kosmos reviewed and displayed photos of an experiment conducted at another local gas station to show how queuing would work on a site with similar space. Mr. Kosmos continued that the station wants to be a good neighbor and improve the visual aspects of the site. Council Member Sandahl asked about the landscaping plan, including the surface under the trees at the back of the site. Mr. Kosmos explained there would be mulch material and it was where the snow is plowed on the site. City Manager Devich said City staff also observed the experiment at the other site. Community Development Manager Smith explained staff's main reason for denial of the amendment to the CUP is the nine-foot queuing space between vehicles and the building and vehicles and Penn Avenue. There is concern about the vehicles being able to maneuver and fit. Council Member Kilian questioned what was driving these changes - more customers or a bottleneck situation. Mark Olson, owner/applicant, explained the site is due for a new configuration and improvements, including smoother traffic flow and removal of tanker problem. He said extra pumps are needed to pay for the changes so more customers use the station. He added this is a make or break situation. Council Member Wrage said the owner told him he wants to improve the site, which is being paid for by the owner. He appreciates the owner spending money on architects, beautifying the area Council Meeting Minutes -8- February 13, 2007 and that the neighborhood wants the business there. He said he'd like to find a way to make it happen. I I I I Council Member Rosenberg stated this was the gas stati;on she used because of its easy access from her home and that is a great asset. She said she wants it to work and would support I whatever it takes to have it happen. Penn Avenue needs to be improved and beautified any way it can. She suggested painting on the lot to show how to access ~umps and that people will work it out. Council Member Rosenberg added she was impressed with the survey of addresses and that the owner had done his homework. Council Member Kilian asked staff about a short list of what needs to be done to make this conditional use permit (CUP) amendment work. , I I Community Development Manager Smith explained thre~ variances are needed for: exterior lighting, buffering and queuing drive through access. Staff could support the lighting and buffering variance but not the queuing variance. The variance requests would need to go back to the Hearing Examiners to establish their findings and then back to the City qouncil for consideration. I Council Member Sandahl said she was appreciative of the owner's efforts. She said the lighting was a non-issue and people would make the queuing work. She expressed concern for the pedestrians on the sidewalk. Mr. Kosmos explained how the curb was elevated. Council Member Wrage said he agreed people would work it out and that he wanted to help small businesses. City Attorney Thomson suggested if the City Council was inclined to allow the variances to proceed further, a motion should be made to table this item to a sufficiently future City Council meeting date to enable the applicant to pursue the variance through the Hearing Examiner process. If the Hearing Examiner decision is favorable, the variances will return to the City Council for consideration. If the decision is unfavorable, the applicant can appeal to the City Council at the same time the CUP is heard. . Mayor Goettel said she supports the changes to the bus!ness. Community Development Manager Smith said the second meeting in March would be sufficient time. City Attorney Thomson stated to approve a CUP, ordinance standards must be met but in this case, specific requirements are admittedly not met. If the City Council tables this item, staff will send a letter to the applicant extending the deadline for issuing a decision. Council Member Wroge questioned if the Hearing Examiner will know the City Council supports these variances. City Attorney Thomson stated the Hearing Examiners act independently. Council Member Sandahl suggested the owner paint drive lines and pedestrian markings to be safer. . M/Sandahl, S/Kilian to close the public hearina. Council Meeting Minutes -9- February 13, 2007 Motion carried 5-0. M/Rosenberg, SlWroge to table t() the March 27 City Council meetino, the resolution reoardino an amendment to a conditional use permit to allow the reconfiouration of an existino service station/convenience store at 6744 Penn Avenue. Motion carried 5-0. Item #12 PUBLIC HEARING REGARDING RESOLUTION AUTHORIZING USE OF FUNDS FOR 2007 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM S.R. NO. 53 Council Member Sandahl presented Staff Report No. 53. M/Rosenberg, S/Sandahl to close the public hearino. Motion carried 5-0. M/Sandahl, S/Rosenberg that the followino resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9896 RESOLUTION AUTHORIZING USE OF FUNDS FOR THE 2007 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS Motion carried 5-0. This resolution appears as Resolution No. 9896. Item #13 CONSIDERATION OF RESOLUTION APPROVING AMENDMENT TO 2007-08 LABOR AGREEMENT BETWEEN CITY OF RICHFIELD AND INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1215 S.R. NO. 54 Council Member Kilian presented Staff Report No. 54. M/Kilian, S/Sandahl that the followino resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9897 RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (IAFF), LOCAL 1215 BARGAINING UNIT FOR THE YEARS 2007 AND 2008 Motion carried 5-0. This resolution appears as Resolution No. 9897. Council Meeting Minutes -10- February 13, 2007 I I Item #14 CONSIDERATION OF RESOLUTION FOR "NO J?ARKING" ON BOTH SIDES OF RICHFIELD PARKWAY, 66TH STREET AND 18TH AVENUE, FOR CONSTRUCTION OF RICHFIELD PARKWAY AND 66TH STREET ROUNDABOUT S.R. NO. 55 Council Member Wroge presented Staff Report No. 55. M/Wroge, S/Kilian that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9898 RESOLUTION RELATING TO TRAFFIC CONTROL SIGNS "NO PARKING" ON RICHFIELD PARKWAY, 66TH STREET AND 18TH AVENUE Council Member Sandahl asked about the distance for no parking on 18th Avenue. Public Works Director Eastling explained the area is on the reconstructed portion of 18th Avenue and will be permanent. Mayor Goettel questioned there is no access onto 17th Avenue. Public Works Director Eastling said that was temporary until land use further south was determined. Motion carried 5-0. This resolution appears as Resolution No. 9898 Item #15 CONSIDERATION OF RESOLUTION ORDERING CONSTRUCTION OF RICHFIELD PARKWAY AND 66TH STREET INTERSECTION IMPROVEMENTS S.R. NO. 56 Council Member Rosenberg presented Staff Report No. 56. M/Rosenberg, S/Kilian that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9899 RESOLUTION ORDERING THE CONSTRUCTION OF THE RICHFIELD PARKWAY AND 66TH STREET INTERSECTION IMPROVEMENTS Motion carried 5-0. This resolution appears as Resolution No. 9899. Item #16 CONSIDERATION OF RESOLUTION ESTABLISHING JUST COMPENSATION AND AUTHORIZING PURCHASE OF PARTIAL RIGHT-OF-WAY TAKINGS NEEDED TO COMPLETE 66TH STREET AND PORTLAND AVENUE INTERSECTION PROJECT LOCATED AT 6600 FIFTH AVENUE, 6601 FIFTH AVENUE AND 6601 FOURTH AVENUE S.R. NO. 57 Council Meeting Minutes -11- February 13, 2007 Council Member Sandahl presented Staff Report No. 57. M/Sandahl, S/Kilian that the followil1a resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9900 RESOLUTION ESTABLISHING JUST COMPENSATION AND AUTHORIZING PURCHASE OF PERMANENT SIDEWALK AND UTILITY EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS LOCATED AT 6600 5TH AVENUE, 6601 5TH AVENUE, AND 6601 4TH AVENUE (66TH STREET AND PORTLAND AVENUE INTERSECTION IMPROVEMENT PROJECT) Council Member Wroge asked about the purpose of the temporary construction easement. Public Works Director Eastling said the space is needed for the workers and would be repaired when the work was completed. Motion carried 5-0. This resolution appears as Resolution No. 9900. Item #17 CONSIDERATION OF PROPOSED LAYOUT CHANGE FOR 66TH STREET AND PORTLAND AVENUE INTERSECTION RECONSTRUCTION PROJECT WITH ACQUISITION OF ADDITIONAL SINGLE FAMILY PROPERTY S.R. NO. 58 Council Member Kilian presented Staff Report No. 58. Tony Heppelmann, WSB & Associates, Inc., reviewed the background related to the purchase of the Cornerstone property and access to T & T Automotive on the southeast corner of 66th Street/Portland Avenue. Mr. Heppelmann discussed the current layout issues with the bus pullout location and the alternative layout changes with the Cornerstone property, including the one-way going north on Oakland Avenue when accessing T & T Automotive. Mr. Heppelmann said the alternative layout impacts one residence on Oakland Avenue but issues are being addressed. The truck access to T & T Automotive is on Oakland Avenue because there is a median on Portland Avenue. At the recent open house on this layout change, residents preferred a choker to prevent additional traffic on Oakland Avenue. Mayor Goettel said she attended the open house and was pleased with the discussion. She asked about the status of working with the impacted resident. Public Works Director Eastling stated discussions with the resident have not yet occurred because staff is waiting for the City Council decision on the layout. Mary Serie, Cornerstone Director of Administration, discussed the background on their housing program, including the changes in clientele and implementation of the State guidelines. Cornerstone's strategic plan indicates not having as many single-family homes. Cornerstone is not looking to sell this property but is agreeable to selling since it falls in line with their plan and the best way to serve clients. The building is currently unoccupied and has been for three years. M/Kilian, S/Sandahl to approve the proposed lavout chanae for the 66th Street and Portland Avenue Intersection Reconstruction proiect with the addition of one sinale familv property acquisition. Council Meeting Minutes -12- February 13, 2007 Council Member Wroge asked about the plan to put T & T's gas tanks behind their building on the Zalesky property so Oakland Avenue is not touched. He said the T & T owner told him he wanted an entrance on Portland Avenue. Taking the Cornerstone property removes another home from the tax rolls and is shutting down Oakland Avenue. Public Works Director Eastling discussed that when staff approached the T & T owner and offered the Zalesky property, the owner indicated his preference to a land trade and going to the east. Staff said the land title on Cornerstone was in a special ownership with another public entity. Staff contacted Cornerstone and learned the property was available so then T & T was informed a land swap to the east was possible. Council Member Wroge said T & T was concerned about a shared driveway on Portland Avenue because he wanted his own. Council Member Wroge asked about the ability and safety of turning left on Oakland Avenue onto 66th Street to go through the roundabout. Mr. Heppelmann explained Oakland Avenue is well back from the roundabout traffic queues so left turns are possible with a possible problem of finding a gap during busy times. Council MemberWroge said he thought a situation was being created to be in aT-boned accident again. He said he got the impression a left turn on Portland Avenue to T & T was not possible and T & T was not able to have their own entrance on Portland Avenue. Mr. Heppelmann said there is a right-in, right-out access to T & T on Portland Avenue. Public Works Director Eastling explained the access guidelines in road jurisdictions to share driveways and that T & T balked at a shared access so he owns the Portland Avenue access. Council Member Wroge said he had big concerns about a left turn on Oakland Avenue. Public Works Director Eastling stated the median on 66th Street is at a minimum but sufficient. If it is determined more is needed for safety, it can be changed. Council Member Kilian asked about Cornerstone paying taxes. Ms. Serie stated they do not pay taxes. City Attorney Thomson said she understood Cornerstone would only sell the property under the threat of eminent domain. Council Member Kilian said the alternative layout for T & T puts property back on the tax rolls. Council Member Kilian stated that a Special City Council Worksession was held in January to review proposed changes to the 66th Street/Portland Avenue intersection and the City Council agreed to have staff pursue this layout. Council Member Wroge clarified no vote was taken at the Worksession. Council Member Sandahl said if engineering agrees that a left turn will be safe and the median can be extended if necessary, she supports this layout. Motion carried 5-0. Council Meeting Minutes -13- February 13, 2007 Item #18 CONSIDERATION OF ~~PR:QVING PLANS AND SPECIFICATIONS FOR RICHFIELD PARKWAY AND 66TH STREET IMPROVEMENT PROJECT, CITY PROJECT 41410, AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS S.R. NO. 59 Council Member Wroge presented Staff Report No. 59. MlWroge, S/Sandahl to approve plans and specifications for the Richfield Parkway and 66th Street Improvement Proiect. City Proiect 41410. and authorize staff to advertise for bids. Public Works Director Eastling reviewed an aerial photo with curb lines superimposed over the roundabout intersection. The dead end on 17th Avenue is temporary with a turnaround space. Council Member Sandahl asked about joining 18th Avenue with the Bloomington bus route if funding is obtained and having a plan designed for bus stops on Richfield Parkway. Public Works Director Eastling said Richfield Parkway will likely be a collector street and become the bus route. Tony Heppelmann, WSB & Associates, Inc., said the bus stop will be further north, away from the intersection, for access to the shopping center. Council Member Kilian asked about the intention and timeline of the berm along 18th Avenue to protect the neighborhood. He said it has not been well maintained and is unattractive. Public Works Director Eastling said he agreed the condition of the berm was unacceptable. It was part of the bridge project and there is uncertainty related to the land use of the southern leg of the intersection. This coming year, the berm should be addressed to evaluate the investment and land use. Council Member Kilian requested the 18th Avenue barricades to make the road end look more finished. James Rudolph, 6726 17th Avenue, stated he was very concerned about the berm because temporary things tend not to be maintained. Bernadette Kilian, 6620 17th Avenue, asked about the timeframe of the berm, roadway status and Richfield Parkway's nearness to the homes. Public Works Director Eastling stated the short stub street is temporary, and the long-term land use has not yet been established. The City Council could direct some land use improvements for south of 66th Street. Community Development Director Palmborg added there is no time schedule for development at this point. Council Member Wroge asked who was responsible to maintain the berm. City Manager Devich said maintenance is the City's responsibility. Unfortunately uncertainty of the land use of this area is reality. When Cedar Point is established, other developers may see the possibilities for south of 66th Street. Ms. Kilian expressed her appreciation for the honesty in responding to her questions and concerns. She asked about the timeframe to remove the empty home across the street from her house. Council Meeting Minutes -14- February 13, 2007 Public Works Director Eastling explained the demolition of homes is included in the contract which should be let in approximately a month and then begin in the spring. The development commitment is to have the intersection done in August, 2007. Ms. Kilian asked about the empty properties on the west side of 66th Street. Public Works Director Eastling stated the demolition is part of the contract. Ms. Kilian asked about the type of building to be considered since it's not a large space when the berm is gone. Community Development Director Palmborg explained the area is zoned commercial and it's unknown at this time what a development would look like but it would need to be attractive with well laid out site plans. City Manager Devich confirmed that it is clearly understood that the City Council indicated the berm is to be maintained. Mayor Goettel suggested more resident input be obtained to get feedback on what they'd like before the planning proceeds any further. Council Member Sandahl said the City is reviewing land use during the Comprehensive Plan process. An open house is scheduled for February 15 at St. Peters Church. Motion carried 5-0. Item #19 CONSIDERATION OF PURCHASING CONSTRUCTION MANAGEMENT SERVICES FROM SHORT, ELIOT, HENDRICKSON (SEH) FOR $285,000, NOT INCLUDING REIMBURSABLE EXPENSES, AND APPROVING USE OF SEH TO PROVIDE CONSTRUCTION ADMINISTRATION SERVICES FOR FEE NOT TO EXCEED $132,000, NOT INCLUDING REIMBURSABLE EXPENSES, FOR PROPOSED MAINTENANCE FACILITY S.R. NO. 60 Council Member Rosenberg presented Staff Report No. 60. M/Rosenberg, S/Sandahl to approve the purchase of Construction Manaaement Services from SEH for $285,000, not includina reimbursable expenses and approve the use of SEH to provide Construction Administration Services for a fee not to exceed $132,000; not includina reimbursable expenses. Council Member Sandahl asked about the differences between construction management and construction administration services. City Attorney Thomson explained the construction administration includes the existing contract with SEH for architectural services. SEH serves as the City's representative on architectural functions under different trade contracts with the authority to make certain decisions. The construction management services provides for the construction manager to function somewhat as the general contractor for the coordination of work. SEH assigned the construction management to Gundlach Champion, Inc. Public Works Director Eastling said construction administration services interpret and carry out plans. The construction management services direct the work. Council Member Wroge asked about the Construction Manager and the bidding phase. Council Meeting Minutes -15- February 13, 2007 Nancy Schultz, SEH, said that is part of the services. Council Member Wroge askedaboutthe $10,000 for the transitional component between pre-construction and construction. Ms. Schultz said that is included in the Construction Manager services. Motion carried 5-0. Item #20 CITY MANAGER'S REPORT None. litem #21 CLAIMS AND PAYROLL M/Rosenberg, S/Sandahl that the followina claims and pavrolls be approved: U. S. BANK NP Checks: 156617 - 157064 PAYROLL 36982 - 37646; 41243 - 41245 TOTAL $ 1,917,236.62 $ 956,861.33 $ 2,874,097.95 Motion carried 5-0. ADJOURNMENT ~E1A~~ Cheryl Kfumh Iz Recording Secretary The City Council meeting was adjourned by unani Date Approved: February 27, 2007 CITY OF RICHFIELD, MINNESOTA Bid Opening December 21,2006 10:00 a.m. Purchase of one new Fire/Rescue Truck Bid No. 06-09 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Deborah Guiher, Deputy City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for the purchase of one new Fire/Rescue Truck, as advertised in the official newspaper on November 30,2006. Present: Deborah Guiher, Deputy City Clerk Doris Swanson, City Manager Representative Brad Sveum, Fire Services Director The following bids were submitted and read aloud: Intent to Trade-In Base Bid Vendor Bond Comply Base Bid Option Less Trade In Net Fire Safety USA Provided Provided M2 Chassis Rochester $275,000 $25,000 $250,000 IHC Chassis $274,000 $25,000 $249,000 Rescue Vehicles of IA Provided Provided $216,771 $14,000 $202,771 Chassis $62,818 The City Clerk announced that the bids would be tabulated and considered at the February 13, 2007 City Council Meeting. (ojJ.LfI~ ~L< J Deborah Guiher Deputy City Clerk