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04-22-03 Regular CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting April 22, 2003 The meeting was called to order by Mayor Kirsch at 6:30 p.m. Members Present: Martin Kirsch, Mayor; Susan Rosenberg; Gertrude Ulrich; John Enger; and Sue Sandahl. Staff Present: Samantha Orduno, City Manager; Mike Eastling, Public Works Director; Bruce Palm borg, Community Development Director; Dan Scott, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Chris Regis, Finance Manager; Bruce Nordquist, Housing and Redevelopment Manager; Cheryl Krumholz, Recording Secretary; and Corrine Thomson, City Attorney. Robert Hall, 7309 Oliver Avenue, requested the removal of the arrow on the street exiting the Best Buy Campus that indicates straight ahead traffic on Newton Avenue. He said this traffic pattern is prohibited. Coupcil Member Enger stated the signal indicates only left-right turns. City Manager Orduno stated Public Works would notify Best Buy to remove the arrow on the street. Mayor Kirsch led the audience in the Pledge of Allegiance. M/Sandahl, S/Rosenberg to approve the minutes of (1) Special City Council Meetino on April 7. 2003; (2) Special City Council Meetino on April 7. 2003; (3) Special City Council Council Meeting Minutes -2- April 22, 2003 Worksession on April 8. 2003; (4) Reoular City Council Meetino on April 8, 2003: and (5) Special City Council Meetino on April 12, 2003. Motion carried 5-0. Item #1 Public Safety Director Scott administered the swearing-in of Richfield Police Officer Curtis Graff and Police Canine Jordan. Mr. Scott acknowledged the donations received to fund the costs of Jordan: . VFW - $1500 . American Legion - $1500 . Woodlake Vet Hospital (Dr. Robert Dietl) - reduced fee for vet services . PetSmart - free dog food The City Council thanked the sponsors for their donations. Item #2 City Manager Orduno stated that due to illness, the presenters of this item requested postponement to the May 13, 2003 City Council meeting. Item #3 Council Member Rosenberg presented a proclamation designating Sunday, May 4,2003 as Earth Day in Richfield. Council Member Ulrich announced the May 2, 2003 Annual FOWL Dinner at the Thunderbird Hotel. Item #4 Council Member Sandahl displayed pictures from the recent Friendship City delegation trip to Heredia, Costa Rica. Council Member Rosenberg announced the June 21 Richfield Beautiful Home and Garden Tour. Council Member Rosenberg announced the April 26 Lincoln Field Clean-up Day coordinated by Little League parents. Council Member Rosenberg reported that the Community Council funded seven community projects totaling $156,000. She added that these funds are not City dollars, but is a federal program funded through the State. Council Meeting Minutes -3- April 22, 2003 Council Member Ulrich acknowledged the recent Police Reserve Dinner where the reserves were recognized for their volunteer effqrts. ~~i~;~~}1\Y~f:~~:~.,ii;f<,;;~~lM~,~,~:,::!.;:~~-ir!,p,j> Council Member Ulrich reported on a recent Prevention Forum sponsored by the Minnesota Prevention Resource Center related to the control of liquor sales in communities. Council Member Ulrich acknowledged Representative Paul Thissen's response to her letter regarding budget reductions in the judicial system. Council Member Ulrich announced a Chamber of Commerce meeting on April 23 at the Hampton Inn and the League of Women Voters annual dinner on May 29 at Woodlake Lutheran Church. Council Member Sandahl stated she recently testified before the Senate Tax Committee regarding the creation of a Tax Increment Financing District on the east side of Richfield. She added it is now part of the Senate Omnibus Tax Bill and needs to pass in the House. She encouraged residents to contact Legislators to support this legislation to redevelop the east side. Item #4A Council Member Sandahl added Item 10B regarding consideration of a License Agreement between the City of Richfield and Gramercy Corporation that allows the public use of the central plaza space according to certain conditions. M/Sandahl, S/Rosenberg to approve the aQ,enda as amended. Motion carried 5-0. Item #5 A. Approved resolution providing for sale of $6 million General Obligation Tax Increment Bonds, Series 2003, and accepting tax increment pledge agreement between City of Richfield and Richfield HRA S.R. No. 89 RESOLUTION NO. 9328 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $6,000,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS AND AUTHORIZING EXECUTION OF TAX INCREMENT PLEDGE AGREEMENT WITH THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD This resolution appears as Resolution No. 9328 in Resolution Book No. 74. B. Approved resolution authorizing off-street parking permit at 2409 West 66th Street S.R. No. 91 RESOLUTION NO. 9329 RESOLUTION GRANTING AN OFF-STREET PARKING PERMIT AT 2409 WEST 66TH STREET Council Meeting Minutes -4- April 22, 2003 This resolution appears as Resolution No. 9329 in Resolution Book No. 74. C. Approved resolution declaring adequacy of petition for vacation of right-of-way; and first reading of transitory ordinance to vacate right-of-way and schedule public hearing and second reading for May 27,2003; 6500 block of Xerxes Avenue S.R. No. 92 RESOLUTION NO. 9330 RESOLUTION DECLARING ADEQUACY OF PETITION FOR VACATION OF RIGHT-OF-WAY AND CALLING FOR A PUBLIC HEARING ON THE REQUEST TO VACATE RIGHT-OF-WAY This resolution appears as Resolution No. 9330 in Resolution Book NO.7 4. D. Approved first reading of franchise ordinance and agreement with Centerpoint/Minnegasco allowing and setting terms for Centerpoint's use of City right-of-way and setting public hearing and second reading for May 27,2003 S.R. No. 93 E. Approved amendment to agreement between cities of Bloomington and Richfield to provide community health services for 2003 S.R. No. 94 . F. Approved fuel contract with Hennepin County for purchase of diesel and unleaded fuel at cooperative purchase rate determined by Hennepin County bid process S.R. No. 95 G. Approved plans and specifications for remodeling of Richfield Community Center and authorization to advertise for bids S.R. No. 96 H. Approved bid minutes/tabulation and award of contract to Environmental Associates, Inc. for construction of screen wall and landscape work at 7601 Knox Avenue, Fountainhead Apartments, in amount of $97,741 S.R. No. 97 M/Rosenberg, S/Sandahl to approve the Consent Calendar. Motion carried 5-0 Item #6 None. Item #7 Council Member Enger presented Staff Report No. 98 regarding a second reading of an ordinance amendment to City Code Subsection 925.01, Subd. 4, adding language to prohibit placement or erosion of leaves, lawn clippings or soil into natural waterway or public street, street drain, gutter or ditch. Council Meeting Minutes -5- April 22, 2003 Robert Hall, 7309 Oliver Avenue, stated enforcement of this ordinance amendment should ?egin with City st~~ and City c?ntract~~N~),fJ~~ hep'~'~f~:g~~rved two occasions of clippings placed In gutters and fertilizer placed In the street: ,fti' City Manager Orduno encouraged residents to contact the City immediately if this type of activity is observed so there is a response as soon as possible. Mayor Kirsch requested residents be notified through the newspaper of this ordinance amendment. City Manager Orduno stated an "Out & About" as requested by Council Member Enger is planned for the future. Council Member Enger stated it was illegal to use fertilizer containing phosphorus in Richfield effective January 1, 2003. M/Rosenberg, S/Sandahl to close the public hearino. Motion carried 5-0. M/Enger, S/Rosenberg that this constitutes the second readino of Bill No. 2003-7, to amend City Code Subsection 925.01. Subdivision 4. that it be published in the official newspaper and that it be made part of these minutes. Motion carried 5-0. Item #8 Council Member Ulrich presented Staff Report No. 99 regarding a second reading of a transitory ordinance reallocating $14,342.61 from the Pleasant Avenue Bike Trail Segments project to the Micro-plane 76th Street project. M/Rosenberg, S/Enger to close the public hearino. Motion carried 5-0. M/Ulrich, S/Rosenberg that this constitutes the second readino of Bill No. 2003-8, Transitory Ordinance 18.22 terminatino City Proiect 47050. Pleasant Avenue Bike Trail Seoments and reallocatino the remainino funds in the amount of $14.342.61 to City Proiect 40025. Micro- plane 76th Street. that it be published in the official newspaper and that it be made part of these minutes; and to direct the Community Services Commission to prepare a citizen involvement process. Motion carried 5-0. Council Meeting Minutes -6- April 22, 2003 Item #9 Council Member Rosenberg presented Staff Report NO.1 00 regarding an appointment of a City Council liaison and two City r~~idents to serve on a new "Blending Public Spaces and Private Development" Work Group. M/Ulrich, S/Sandahl to appoint Council Member Rosenberq as City Council liaison to serve on the new "Blendinq Public Spaces and Private Development" Work GrouP. Motion carried 5-0. M/Ulrich, S/Kirsch to appoint Council Member Sandahl as an alternate City Council liaison to serve on the new "Blendinq Public Spaces and Private Development" Work GrouP. Motion carried 5-0. The City Council requested the appointment of two City residents be brought back for City Council consideration on May 13. Item #10 Council Member Sandahl presented Staff Report No. 101 regarding consideration of appointments to the City's Advisory COl11missiQns and Transportation Committee. M/Sandahl, S/Rosenberg to appoint the followinq persons to the Celebrations Commission: CELEBRATIONS COMMISSION (No term limits) Name MeOhai1r1 Heim Leslie Boie David Butler Ruth Ann Clav Leslie Vermillion Jeffrev Karr Robert Shotwell Name Pfi'LiOCTran Thomas Rublein Steve Lindqren Mary Olafson Bill Bullock Scott Pawelko Motion carried 5-0. M/Sandahl, S/Rosenberg to appoint the followinq person to the Planninq Commission: PLANNING COMMISSION Name Jeff Karr Term Expires Januarv 31. 2004 Motion carried 5-0. M/Sandahl, S/Rosenberg to appoint the followinq persons to the Transportation Committee: Council Meeting Minutes -7- April 22, 2003 TRANSPORTATION COMMITTEE ( 4-year terms) Name Steveundoren Todd Nollenberoer Barb Kritzman Bill Kilian Bob Elliot Scott Pawelko Lezlie Vermillion Robert Shotwell Don Anderson Motion carried 5-0. The City Council stated that the Planning Commission and Community Services Commission representatives on the Transportation Committee should also appoint alternates. Term Expires April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 April 30. 2007 City Manager Orduno distributed the Building Inclusive Communities report prepared by the Cultural Diversity Task Force. She acknowledged Kathy Farris, Human Services Planner/Coordinator, for her efforts as Richfield's representative. Item #10B Council Member Sandahl presented Staff Report No. 102 regarding consideration of a License Agreement between the City of Richfield and Gramercy Corporation that allows the public use of the central plaza space according to certain conditions. M/Sandahl, S/Kirsch to authorize the License Aoreement for public walkways within the City Bella proiect. Motion carried 5-0. M/Sandahl, S/Rosenberg that the followino claims and payrolls be approved: RICHFIELD BANK & TRUST CO. AlP Checks: 123439 - 123775 PAYROLL 34924 - 35041 TOTAL $ 1,238,796.85 $ 477,385.78 $ 1,716,182.63 Motion carried 5-0. Council Meeting Minutes -8- April 22, 2003 The City Council meeting was adjourned by unanimous consent at 7:43 p.m. /1W~ Ch~~yl ~ ul'l'ffi Iz Recording Secretary Date Approved: May 11. ?001 CITY OF RICHFIELD, MINNESOTA Bid Opening April 8, 2003 10:00 am 2003 Fountainhead Screening Wall Bid No. 03-02 City Project No. 40014 Pursuant to requirements of Resolution NO.1 015, a meeting of the Administrative Staff was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for 2003 Fountainhead Screening Wall, bid no. 03-02, as advertised in the official newspaper on March 20, 2003 and the Construction Bulletin on March 21, 2003. Present: Nancy Gibbs, City Clerk Pat Dolan, Public Works Representative Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bidder's Name/City Bid Bond Total Bid Amount Jay Bros. Inc. Provided $105,981.00 Forest Lake, MN Hunerberg Const. Co. Provided $105,000.00 Plymouth, MN Global Specialty Contractors Provided $99,004.00 Eagan, MN Environmental Assoc. Inc. Provided $97,741.00 Wilmar, MN BNM Construction, Inc. Provided $99,895.00 Blaine, MN The City Clerk announced that the bids would be tabulated and considered at the April 22,2003 City Council Meeting.