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10-10-06 Regular CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting October 10, 2006 The meeting was called to order bylMayor Kirsch at 6:30 p.m. Members Present: Martin Kirsch, Mayor; Sue Sandahl; Susan Rosenberg; Fred Wroge; and Bill Kilian. Staff Present: Steve Devich, City Manager; Mike Eastling, Public Works Director; Bruce Palmborg, Community Development Director; Jim Topitzhofer, Recreation Services Director; Pat Smith, Community Development Manager; Bruce Nordquist, Housing and Redevelopment Manager; Melissa Poehlman, Zoning Administrator; Tom Foley, Transportation Engineer; Randy Hughes, Operations Superintendent; Cheryl Krumholz, Recording Secretary; and Corrine Thomson, City Attorney. No one was registered to speak. Mayor Kirsch led the audience in the Pledge of Allegiance. M/Rosenberg, SlWroge to approve the minutes of (1) Special City Council Worksession of September 26. 2006 and (2) Regular City Council Meeting of September 26. 2006. Motion carried 5-0. Council Meeting Minutes -2- October 10, 2006 It m #1 Gordon Hanson, Planning Commission Chair, provided a report on the commission's 2006 accomplishments and 2007 goals. Council Member Sandahl said the Comprehensive Plan lays the groundwork for development in Richfield and residents' input is reflected. The City Council thanked the commission for their work. Item #2 Council Member Rosenberg encouraged residents to look at the Boston Ivy and autumn colors along 77th Street. Council Member Rosenberg stated she has become aware that during this election campaign, comments have been made that Richfield is in bad financial shape. In fact, that is not true and Richfield is financially stable. She asked the City Manager to provide more information on the City's financial status. City Manager Devich discussed the City's financial health, including the auditor's report and Moody's Investors Service Aa3 bond rating. Council Member Rosenberg reported on the mural dedication at the Bon Autobody and Glass. Council Member Kilian provided a summary report on the recent NOISE conference he attended. Council Member Kilian discussed the start of the education process for the proposed roundabouts, including the website, Richfieldroundabouts.com. Mayor Kirsch reported on the recent Fire Department open house. Item #3 M/Rosenberg, S/Sandahl to approve the aaenda. Motion carried 5-0. Item #4 A. Approved continuing public hearing to October 24, 2006 regarding resolution approving preliminary and final plat for subdivision of 6444 Portland Avenue S.R. No. 200 Council Meeting Minutes -3- October 10, 2006 B. Approved continuing public hearing to October 24, 2006 regarding ordinance rezoning 15 properties in 1-494 Corridor S.R.No. 201 C. Approved resolutions appointing additional election judges and high school student trainee election judges for General Election on November 7,2006 S.R. No. 202 RESOLUTION NO. 9831 RESOLUTION APPOINTING HIGH SCHOOL STUDENT TRAINEE ELECTION JUDGES FOR THE GENERAL ELECTION OF NOVEMBER 7,2006 RESOLUTION NO. 9832 RESOLUTION APPOINTING ADDITIONAL ELECTION JUDGES FOR THE GENERAL ELECTION OF NOVEMBER 7,2006 These resolutions appear as Resolution No.'s 9831 and 9832. D. Approved consent and conflict waiver for Littler Mendelson regarding representation of Metropolitan Airports Commission on airport litigation matters with City of Richfield S.R. No. 203 E. Approved contract for demolition and hazardous materials abatement services, including environmental audit work, for 1614 and 1620 East 66th Street S.R. No. 204 M/Kilian, SlWroge to approve the Consent Calendar. Motion carried 5-0. Item #5 None. Item #6 Council Member Wroge presented Staff Report No. 205. Heidi Gaibor, 6915 Wentworth Avenue, asked if there would be a vis'ual presentation to explain this project and if surrounding cities have a similar tank. Public Works Director Eastling explained the backwash reclaim process. New treatment plants contain this tank and in Richfield's package of water treatment plant improvements with the filters, it was understood these tanks were needed. M/Rosenberg, S/Kilian to close the public hearing. Council Meeting Minutes -4- October 10, 2006 Motion carried 5-0. Council Member Wroge asked about the high design costs. Public Works Director Eastling stated he believed these costs included construction management and he would provide a Council Memo with the full information. Council Member Sandahl stated it was a good decision to support this ordinance because it maintains Richfield's quality water. MlWroge, S/Sandahl that this constitutes the second readina of Bill No. 2006-15, Transitory Ordinance No. 18.42 authorizina the construction of the Backwash Reclaim Tank Proiect at Water Treatment Facilitv, that it be published in the official newspaper ant that it be made part of these minutes: and that the followina resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 9833 RESOLUTION APPROVING SUMMARY PUBLICATION OF A TRANSITORY ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT FOR THE BACKWASH RECLAIM TANK PROJECT, PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 Motion carried 5-0. This resolution appears as Resolution No. 9833. Item #7 Council Member Sandahl presented Staff Report No. 206. Tony Heppleman, project lead designer from WSB, discussed the refined layout to address access issues raised by the public and businesses. Council Member Kilian said the bridge interchange reconstruction also includes dual left turn lanes at 77th StreetlLyndale Avenue. He asked about the timeline. Transportation Engineer Foley explained the schedule calls for design completion in 2008, construction in summer 2008, existing bridge down in early January 2009, and new bridge open Thanksgiving 2009. Mr. Heppleman discussed the 76th Street schedule which is on the same schedule. One project may have to be delayed so they're not done at the same time. That determination would be made when construction was closer. Mayor Kirsch said the refined layout indicates willingness to work with businesses. Council Member Sandahl stated the new bridge is permanent but an interim connection to the 1-494 expansion. M/Sandahl, S/Rosenberg that the followina resolution be adopted and that it be made part of these minutes: Council Meeting Minutes -5- October 10, 2006 RESOLUTION NO. 9834 RESOLUTION AUTHORIZING APPROVAL OF A PREFERRED PRELIMINARY LAYOUT FOR THE L YNDALE AVENUE BRIDGE OVER 1-494 WITH INTERIM CONNECTIONS TO THE FREEWAY SYSTEM Motion carried 5-0. This resolution appears as Resolution No. 9834. Item #8 Council Member Kilian presented Staff Report No. 207. M/Kilian, S/Kirsch that the followinQ resolutions be adopted and that they be made part of these minutes: RESOLUTION NO. 9835 RESOLUTION APPROVING SUBDIVISION AGREEMENT WITH RYAN COMPANIES US, INC. City Attorney Thomson explained one modest change to the escrow agreement in Article One, Section 1.03 Time for Developer's Performance - the completion date is changed from June 1, 2007 to July 5, 2007. Motion carried 5-0. This resolution appears as Resolution No. 9835. Item #9 Council Member Rosenberg presented Staff Report No. 208. Mark Koegler, Hosington Koegler Group, Inc., provided an overview of the proposed Comprehensive Plan update process. His remarks included the opportunities for community participation. The goal is to have the update completed by January 2008 and submit it to the Metropolitan Council as required. M/Rosenberg, S/Kilian to approve the Professional Services Aqreements with Hoisinqton Koeqler Group, Inc. and SRF Consultinq Group for the preparation of the 2008 comprehensive plan update. Mr. Koegler also discussed the formation of a Comprehensive Plan Advisory Committee (CPAC). Council Member Rosenberg stated the Comp Plan impacts housing and there needs to be a balance. The Attainable Housing Committee will be developing a vision for housing at the same time as the Comp Plan update and she hoped a housing representative would be on the CPAC. Council Meeting Minutes -6- October 10, 2006 Mr. Koegler explained the Comp Plan is the best way to integrate all aspects of the City, including housing. Council Member Sandahl asked that the dividing of the City into quadrants be carefully determined. Mr. Koegler said the quadrants have not yet been drawn. Zoning Administrator Poehlman announced the comp plan "kick-off' meeting will be held on Thursday, November 16 at 5:30 p.m. Motion carried 5-0. Item #10 Council Member Kilian presented Staff Report No. 209. Council Member Sandahl asked if staff saw the benefit of investing an additional $45,000 to meet Leadership in Energy and Environmental Design (LEE D) certification. Public Works Director Eastling stated staff has no clear determination or opinion and it is a policy decision. The LEED process is good and formal documentation shows leadership. Council Member Wroge said he believed it not necessary to spend the additional money to get formal LEED certification. Council Member Kilian stated he was not in favor of certification and the green roof is questionable. If payback can be demonstrated, those types of options should move forward. Council Member Rosenberg said she understands the cost is prohibitive so a green roof should not be done at this point. She added it is good to have options like this on the table to show the City as being progressive. Developers should be encouraged to consider similar options. Council Member Sandahl stated there are other options available with little or no cost to make a better environment for employees. M/Kilian, S/Wroge to proceed with a traditional roof. not "oreen" desion: not pursue LEED certification and pursue desion options definable as low cost or with a reasonable payback for the new maintenance facility: Public Works Director Eastling stated there will be continuing dialogue with the City Council with decisions forecasted when possible, including discussions regarding a multi-level facility. Motion carried 5-0. Item #11 Council Meeting Minutes -7- October 10, 2006 Council Member Sandahl presented Staff Report No. 210. Mayor Kirsch requested the City Council consider re-appointing Leah Walk to the Friendship City Commission without an interview because the commission indicated she has been an active member. Council Member Kilian added that she has good attendance which shows initiative. M/Sandahl, S/Kilian to approve the following appointments to fill the youth terms on the City's advisorv commissions: ADVISORY BOARD OF HEALTH Name Yazdaan Juma Term Expires August 31, 2007 HUMAN RIGHTS COMMISSION Name Samantha Olson Viet Nguyen-Tran Term Expires August 31,2007 August 31,2007 FRIENDSHIP CITY COMMISSION Name Jessica Gieske Leah Walk Term Expires August 31, 2007 August 31, 2007 CELEBRATIONS COMMISSION Name Hai Nguyen- Tran Motion carried 5-0. Term Expires August 31,2007 Item #12 City Manager Oevich had no report. Council Member Kilian reported on a recent meeting of the City Hall Review group to discuss the 11 architectural bids received for the proposed new City Hall. The group consisted of two City Council Members (Fred Wroge and Bill Kilian), two staff and three task force members. The bids were narrowed down to three by a unanimous vote. The next step is interviewing those three firms. Item #13 M/Rosenberg, S/Sandahl that the following claims and payrolls be approved: Council Meeting Minutes -8- October 10, 2006 U. S. BANK NP Checks: 153360 - 153703 PAYROLL 34333 - 34663; 41201- 41204 TOTAL $ $ 743,202.29 468,163.01 $ 1,211,365.30 Motion carried 5-0. The City Council meeting was adjourned by unanimous consen a Date Approved: October 24. 2006 c~~ Recording Secretary